Reedsport City Council Minutes 1970-1979

Dublin Core

Title

Reedsport City Council Minutes 1970-1979

Description

The City of Reedsport council minutes from 1970-1979 in searchable PDF format. Some pages may be illegible due to file compression. Please contact the Reedsport Main Street Program if you need access to high-quality scans. See below for a computer-generated transcript. Originals are held at Reedsport City Hall.

Creator

City of Reedsport

Source

City of Reedsport

Publisher

Reedsport Main Street Program

Date

1970-1979

Contributor

City of Reedsport
Wes Lockard

Rights

Public Domain

Text Item Type Metadata

Text

MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE CITY OF REEDSPORT, OREGON ON MONDAY, JANUARY 1970 at 8:00 P. M.
Council Members present: Mayor Thomas Tymchuk
Councilmen Ron Hanson, President
Cliff Plov, Oscar Anderson, Rudy Ruppe
Ben Henderson, Robert Cantrell
City Recorder Irving Johnson
City Attorney William Jayne
Members of the Urban Renewal Board present:
Lloyd Richardson, Charles Letts
Rev. Ted Hulbert and Urban Renewal
Director Norvin Ashby
Meeting was called to order by Mayor Tymchuk for the purpose of
discussing Urban Renewal. Mayor Tymchuk made the following
recommendation. Since the present Urban Renewal budget expires
January 6, 1970 the local Ug be moved to the city building
and that Urban Renewal and the City Council- laosume the respon
sibility of running the office until such time as money is
available to go ahead with the storm drain project.
Discussion followed. Members of the City Council and Urban
Renewal Board were agreed that this would be an inopportune
time to take such action as they feared it might jeopardize
the entire prpjeot. They favored instead giving the local UR
office an additional sixty days hoping that by that time the
money would be available to proceed with the project. If money
was still not available at that time it would be up to the
Urban Renewal Board to take whatever action was necessary.
Meeting adjourned.
ATTEST:
^^hom^ sT^ymchu^ ayor
I. G:^nson. City Recorder fierneli McUiay. Keoo/jiufe.
KINIITB3 0F THE REffUMS MEETING Of COUNCIL OP THE CITY OP
REEDSPORT, .OREGON ON MONDAY JANUARY 12, 1970 at 8:00 P. M.
Council Members present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, Rudy Ruppe
Robert Cantrell, Cliff Plov, Oscar .
Anderson, Ben Henderson
City Recorder I. Johnson, City Attorney
Meeting was. called to order by Mayor Tymchuk.
Minutes of ,the December 8, 1969 regular meeting and the January
5, 1970 special meeting were approved.
aity Attorney William Jayne opened the only bid submittede(American
LaPrance) for the furnishing of a new fire truck for the city.
Their bid agreed to deliver in Reedsport, 2i|.0 working days from
execution of the contract, one fire truck according to specifi- ;
cations for the amount of $36,995 plus government excise taxes. |
The bid was referred to the Fire Chief, 2ack Turner, to check
the specifications and make his recommendation. ^
Motion was made, seconded and passed to accept the bid made by
American LaPrance subject to the approval of the Fire Chief and
Pire Committee.
Motion was made, seconded and passed that the City Recorder and
Mayor be authorized to sign the Isipe line permit by Southern
Pacific Co. allowing the outfall pipe line for the sewage disposal
plant to cross their property.
Roy Erichson presented a preliminary set of plans for re)3uilding
the Clear Lake intake system and made these recommendations:
1. that an l8" pipe is adequate to meet the needs of the:
city in the forseeable future
2. that cast iron pipe be used
3. that a 10" by-pass line be laid in the tunnel and left
there
1|. that bids be called for by April 1970
5. that a comprehensive study be made of the entire
distribution system and needs with a critical look
at water charges
6. that, with these facts to work with, application be
made to a federal agency for assistance in funding.
Estimated completion time for the project was given as six weeks.
Estimated cost of the job was $32,000.
Motion was made, seconded and passed that Roy Erichson be given
authority to proceed with preparing specifications for the job.
Discussion followed as to the best time to do the work and
weather was considered the determining factor.
Ron Hanson recommended that the city get application ^orms
immediately from the Department of Housing and Urban Developmei^t
to study in order to get a general outline of the requirements [
for obtaining federal funding.
COMMITTEE REPORTS _
FINANCE - Robert Cantrell, Chdirman
WATER - Ron Hanson, Qhdirman
STREETS & SEWERS - Ben Henderson, Chairman
A letter was read from A1 Herra proposing that he buy the alley
way behind his store from the city for the purpose of loading
and unloading produce. He stated that he no longer has access
to the alley. The matter was referred to the Finance and Streets
and Sewer Committees to be acted upon. These committees will meet
with City Recorder I. G. Johnson, City Attorney William Jayne and
Mr. Herra to ti?y to work out a solution.
Dr. P. M. Mackenzie requested that the city sewer be extended up
the street to his home so that property owners can connect onto it.
The three property owners affected seemed willing to pay the $2$0
hook-up charge. The matter was referred to the Street and Sewer
Committee for their recommendations.
Some clarification was requested as to whether or not Ranch
Road is a city street. Mr. Johnson stated that it is a
dedicated street but the city does not take over maintenance
until the property owners bring it up to specifications.
BUILDING, PLAYGROUND & LIGHTS - Oscar Anderson, Chairman
The matter of lighting under the Burdick Underpass was discussed*
Mr. Johnson stated that the PUD will not replace any more lights
as they have already spent hundreds of dollars on lights there
only to have them broken immediately by guns or rocks.
City Recorder I. G. Johnson read a letter requesting that
organizations send delegates to a meeting at Cannon Beach
to study the legality of the State Highway Department ban
on vehicular traffic on the beaches. Findings of this meeting
would then be presented at the State Highway Commission meeting
in Coos Bay on January 22. The matter was turned over to Oscar
Anderson.
Motion was made, seconded and passed thattthe City Council
go on record as being opposed to complete closure of the beach
areas to vehicles although they recognize the need of restrictions
in certain areas.
j
POLICE - Rudy Ruppe, Chairman
FIRE - Cliff Plov, Chairman
YOUTH - Robert Cantrell, Chairman
Mr. Paul Huston is having trouble getting the skating program
started due to the fact that some $5i|.0 is needed for insurance.
After some discussion City Attorney William Jayne agreed to
look into the matter. No action was taken until further study
can be made.
CITY ATTORNEY
Mr. Jayne reported that he ifl drafting complaints to be served
on the owners of floathouses.
CITY RECORDER
Mr. Johnson reported that the Bowman Road sewer project is
nearing completion.
Laskey-Clifton has now completed approximately 1/3 of the
excavation work for the sewage disposal plant.
A total of $596,270 in building was reported for the year 1969.
A motion was made, seconded and passed that Mr. Johnson be
given permission to attend the finance workshop at the University
of Oregon to be held February 3-5* 1970.
A letter was read from Siuslaw Umpqua Hall Corp. stating that
they would like to pave the street in front of the Union Hall.
The matter was referred to the Street Committee to decide how
best to proceed with this project.
Mayor Thomas Tymchuk re-appointed Bill Hardy to the Planning
Commission. (Term to expire in 197U*)
The following persons were appointed to the Citizens Advisory
Committee: Heinz Kaufmann, Dean Wilson, Louis Lorenz, Lloyd
Richardson, Ted Hanson, Dan Hodge and M. R. DeVelbiss.
The following bills were approved for payment:
Bureau of Governmental Research 22$,00
Mitchel A. De Caro
City of Reedsport - Payroll Fund 2500.00
David Michael Raynor ^2*55
William Howard Briggs ^§^2
William Daniel Brown
Mrs. Gertrude Warren 26.00
Mrs. Lorna Johnson H nn
Donna Love o nn
Dawn Peseau 3*00
Frances H. Loe 3*00
James Shanelec 3*00
347
James 3hanfilec 3.00
Marguerite Brown 3.00
Louis Lorenz 3.00
Chrystal Stockdale 3.00
Katherine A. Bengtila 3.00
Lowell E. Cooper 3.00
Ruth M. Pinion 3.00
George Grassl 3.00
Dorothy A. Gammon 3.00
Brent W. Winston 3.00
Richard Seely Miller 5.00
Mary McDonald 103.00
League of Oregon Cities 638.61f
Mrs. Louis Poague 318.00
Demco Educational Corp. 1.75
Gary Lynn Owen 65.00
JOhn A. Dye 3.00
Heinz Kaufmann 3.00
Payments to jurors 2U.00
Richard Kent 3.00
City of Reedsport - Payroll 303.6$
City of Reedsport - Payroll 10163.12
Johnson Hock Products 5U6.7U
William Collver Uoo.oo
Theodore August Heide 5.00
Richard Kent 15.00
A & C Janitor Service Uo.oo
Arthur Chirrick 77.25
Cofiixiier 172.31
Central Lincoln PUD 1238,07
Coos Bay Stationery Co. 5.71
Congress Hotel 53.50
Coos Bay Supply Co. 171.7l»
Daily Journal of Commerce 10.80
Fairway Motors Inc. 77.00
Reedsport Fire Dept. 500.00
General Telephone 237.03
Bill Hale ioli.U5
Jim'^s Umpqua Drug 28.19
A. C. Leach 19.80
Loggers & Contractors 2000.00
Laskey-Clifton 67.15
Muni-Chem Corp. 15.89
George Melville Plumbing & Heating 6.10
State Forester 103.16
Oregon State Highway Department 22.85
OK Tire Stores 5.00
Noble Drug h.82
Pacific Pumping Co. 157.15
Laskey Clifton 30lf76.87
Pennsalt Chemicals Corp. 63.U5
Paramount Pest Control, Inc. 8.00
Social Security Division 485.59
Reedsport Police Dept. 26.58
Reedsport Insurance Service 2209.00
Reedsport Mill Co. Inc. 276.U8
Reedsport Logging Supply 53.98
Reedsport Police Department 50.00
R & L Garage & Towing 25.00
R & L Garage & Towing 199.69
Reedsport Auto Parts 166.31
Ross* Flowers & Gifts 60.50
Robert G. Stratton 15.00
Elections Division 111.'. 20
Simmons Carbon Company 15.97
Ivar A. Stavig 92.50
State Accident Insurance Fund 267.52
Forrester G. Taylor 50.72
Thompson Ford Sales 15.25
Union Oil Company 555.23
Umpqua Cafe 23.70
Umpqua Building & Hardware 159.36
Utilities Supply Co. 76.90
TJmpqua Industrial Supply Co. 27.96
Umpqua River Navigation Co. 262.00
Umpqua National Bank 300.00
Cornell, Howland, Hayes & Merryfield 750.00
Waterworks Supplies Co. 400.76
Williams Pharmacy 6.10
Cornell Rowland Hayes & Merryfield 7037.81
Meeting adjourned.
ATTEST:
omas
nson City Recorder Bernell McClay, Recording Sec
349
MINUTES OP THE REGULAR MEETING OP THE COUNCIL OP THE CITY OP
REEDSPORT, OREGON ON MONDAY Pebruary 9, 1970 at 8:00 P. M.
Council Members present: Mayor S. Tyrachuk
Councilmen Ron Hanson^ President
Rudy Ruppe, Robert Cantrell, Cliff Plov,
Oscar Anderson, Ben Henderson
City Recorder I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the January 12, 1970 meeting were approved.
Roy Erichsen presented plans and specifications for the Clear
Lake intake system, outlining changes that had been made in
accordance with suggestions made by City Recorder Irving Johnson.
Specifications for materials was presented with the recommendation |
that bids be called for immediately. Total cost of materials was
estimated to be under $5000.
Motion was made, seconded and passed that City Recorder I. G.
Johnson be authorized to call for bids in accordance with
specifications for materials necessary for the repair and rebuilding
of the Clear Lake intake system, bids to be opened at the next
council meeting.
COMMITTEE REPORTS
PINANCE - Robert Cantrell, Chairman
WATER - Ronald Hanson, Chairman
STREETS & SEWER - Ben Henderson, Chairman
Recommendation was made by Ben Henderson that the City sell
the piece of land behind A1 Herra's store to him as requested.
Robert Cantrell, Chairman of the Pinance Committee recommended
that this property be sold to him with title insurance.
Motion was made by Ben Henderson that the City sell the piece of
land behind his store to A1 Herra for a price of $2^0 plus the
cost of title insurance. Motion was seconded and passed.
Paving of the street in front of the Union Hall was discussed.
Ben Henderson will contact Mr. Glover, the other owner involved.
Mr. Johnson stated that prices on paving will be available next
week.
Property owners have been contacted regarding extending the
sewer line as far as Dr. Mackenzie's home and they have agreed to
pay the $2^0 connecting fee. Work will be done next summer before
the paving on Bowman Road is started.
BUILDING, PLAYGROUND & LIGHTS - Oscar Anderson, Chairman
POLICE - Rudy Ruppe, Chairman
PIRE r Cliff Plov, Chairman
Motion was made, seconded and passed that the Pire Department
be allowed to help demolish the old Chevrolet garage as a training
program for new personnel provided they are fully covered by
insurance.
YOUTH - Robert Cantrell, Chairman
Jim Joseph, Russell Pratt and Joseph Bowman of the Youth
Committee made several recommendations regarding improvements
in streets. These matters were already under consideration and
work will be done as soon as weather permits. City Attorney
William Jayne agreed to refer to the Chamber of Commerce the
suggestion that ""more potted flowers and trees be planted in
the business districts.
CITY ATTORNEY'S REPORT ^
Motion was made, seconded and passed that the Mayor and City
Recorder be authorized to sign the contract with the State
Department of Environmental Quality Control agreeing to terms for
the building of the sewage disposal plant and receipt of the
state grant of $192,196.
351
Deed from the Port of Urapqua donating the site for the sewage
disposal plant has been received.
CITY RECORDER'S REPORT
A basic course for the training of sewage disposal plant operators
is being held at Oregon State University on February 18, 19, 20.
Kenneth Murphey and Lee Teitzel will attend this school. A two
to three week course will be offered later at The Dalles where on
the job training will be offered. Permission was given for men
to attend these schools.
Motion was made, seconded and passed to authorize transfer of
liquor license for the Silver Moon Tavern to the names of Gilbert
Ivie and Gertrude DeCloedt subject to the approval of the Chief
of Police and Police Committee.
The sewer project on Bowman Road has been completed.
A study made by Harlan^ Gessford and Erichsen for the Gardiner
sewage disposal plant is available for study.
A detailed study made by the Corps of Engineers on the cathodic
protection devices for the dike has been received. The Corps of
Engineers recommended that these devices not be installed at present.
Soil conditions here did not indicate sufficient need to warrant
the expense of installation and operation. This represents a possible
savings of $60,000 to the City.
Mayor Tymchuk introduced Mrs. Madaris who presented materials
regarding a surplus food stamp program for the city. The materials
were given to City Attorney William Jayne for study and his
recommendations.
Citizen's Advisory Committee will meet on Monday, February 16.
City Attorney William Jayne was requested to write a letter to
Southern Pacific regarding needed repairs at both railroad crossings.
Curt Baker reported on the recent Civil Defense practice. Opinions
were expressed by Curt Baker, Rudy Ruppe and others who attended
that this program as presented was too sophisticated to meet the
needs of this area and that it would be better to leave the matter
in the hands of the groups that had previously handled it here,
namely'^ Curt Baker, Police Department, Fire Department and the
city crews. .
City Recorder Irving Johnson was requested to write a letter to
Mr. Dillon thanking him for his efforts regarding the civil defense
program.
Mayor Tymchuk reported on the Urban Renewal program. He assured
the Council that Representative Dellenback was doing everything
possible to expedite matteral bat as yet very little progress has
been made.
The following bills were approved for payment:
City of Reedsport Payroll Fund 2800.00
Uniform Allowances 300.00
City of Reedsport - Petty Cash l|l+.60
League of Oregon Cities 617.0?
Oregon Finance Officers Association 12.00
Mary Ann Thornton 3#00
The Seacliff 26.^0
Earnest Russell Williams 10.00
Steven Paul Carlson 25.00
Flaxel, Todd & Flaxel 250.00
City of Reedsport Payj^oll Fund 10371^.29
City of Reedsport Payroll Fund 66.60
Umpqua National Bank 660.00
Leonard Sullens 15.00
Gaylord Vau^n 150.00
Leonard Sullens 18.00
Virgil William Kuehn 25.00
Irene Beulah Leavitt 5.00
A & C Janitor Service UO.OO
Berge & Ittally's Chevtion Station , •20.18
City of Reedsport - General Fund 19260.00
Central Lincoln PUD 1305.66
Comrn-Tronics 202.65
Cornell-Rowland, Hayes & Merryfield IO8U.72
Coos Bfy Stationery Co. 1|7.08
Courier 7.08
Coast Sheet Metal 12.00
Courier 56.28
Harry D. Dillon
General Telephone 178.25
Hansen Electric Co. . 97.25
Jim's Umpqua Drug
Johnson Rock Products 116.85
Meter Box Equipment Co. 108,50
Motor Vehicles Division 73.00
Lt. Leonard Skinner 5.00
OK Tire Stores 2.00
Posey*s Bakery ,5.00
Pape Bros, Inc. 377.88
Reedsport Police Dept. 22.88
Paramount Pest Control 8.00
Social Security Division 6llt.66
Reedsport Fire Department 602.50
Reedsport Insurance Service 35.00
Reedsport Auto Wreckers 19.00
Reedsport Motor Freight 21.73
Reedsport Auto Parts 65.51
Stultz, Jayne, Murphy & Anderson 100.00
A. C. Leach 36.22
Sanderson Safety Supply Co. lltU.lj6
Ivar A. Stavig 92.50
Standard Oil Co. of California 5.90
State Accident Insurance Fund 380.55
Forrester G. Taylor 50.00
Zack Turner 69.36
Union Oil Company U96.32
Umpqua Cafe 33.05
Umpqua Building & Hardware 181^.29
Umpqua Industrial Supply 7.98
Umpqua River Navigation Co, 222.00
Williams Pharmacy 5.00
Laskey & Clifton 5635.67
Meeting adjourned.
ATTEST:
^-Thdraa s S. Tymc
^^n3on. City Recorder Bernell McClay, Recording Sec.
n
353
MINUTES OP THE REGULAR MEETING OP THE COUNCIL OP THE CITY OP
REEDSPORT, OREGON ON MONDAY, March 9, 1970 at 8-00 V. M.
Council Members present: Mayor Thomas Tymchuk
Councilmen Ron Hanson, President
Oscar Anderson, Rudy Ruppe, Ben Henderson
Robert Cantrell, Cliff Plov
City Recorder I. G, Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk,
Minutes of the meeting of February 9, 1970 were approved.
City Attorney William Jayne opened bids for the aup^lying of
materials for the rebuilding of the Clear Lake intake system.
Bids were submitted by Armco Steel Corporation of Portland,
Oregon; Consolidated Supply Company of Portland; Eugene Concrete
Pipe Company of Eugene and Aldron Supply Company of Seattle.
Bids were referred to representatives of Harlan, Gessford and
Erichsen of Coos Bay for examination and their recommendation.
Recommendation was made that the bid made by Consolidated Supply
of Portland for a total amount of $603i|..21 be accepted. This
was the only company submitting bids on all six items.
Motion was made, seconded and passed that the bid for supplying
of pipe and materials according to specifications be awarded to
Consolidated Supply Company for the total amount of $603l|.21
delivered in Reedsport.
COMMITTEE REPORTS
YOUTH - Robert Cantrell, Chairman
William Jayne, President of the Chamber of Commerce, stated
that the request for more potted plants in the business areas
will be brought up at the Chamber of Commerce meeting.
WATER - Ronald Hanson, Chairman
Dewey Golden and Bill Doyle requested that the city put in a
sewer, a larger water main and a fire hydrant on Doyle Street.
The matter was referred to the Water Committee for study and
recommendation. City Attorney William Jayne was requested to
look into the legal aspects involved since Doyle Street is not
9 ClOcHC8^&d 3t!]!*60^
PLAYGROUND, BUILDING AND LIGHTS - Oscar Anderson, Chairman
An abandoned rest room in the city park at the end of Hawthorne
Street was discussed. It was agreed that if the building is
sound it should not be torn down at present as it might be fixed
and made use of in the future.
POLICE - Rudy Ruppe, Chairman
FIRE - Cliff Plov, Chairman
STREETS: & SEWERS - Ben Henderson
A parking problem on Elm Street adjacent to the new Douglas
County homes was discussed. Fire Chief Zack Turner recommended
that parking be allowed on one side only as it is impossible to
get through with the fire trucks with parking on both sides.
Suggestion was made that the curb next to the houses be painted
and "No Parking" signs be put up there. Matter was referred
to the Street Committee and Mr. Johnson for investigations and
to take whatever action they consider necessary.
Councilman Rudy Ruppe brought up the problem of large trailers
and campers being parked on city streets creating an unsightly
problem as well as a traffic hazard. William Jayne will check
into the ordinances to try to find a way to alleviate the
situation.
CITY ATTORNEY
Motion was made, seconded and passed that Ben Flaxel, Coos Bay
Attorney be appointed Municipal Judge pro tem and that the
salary regularly paid to Judge Forrester Taylor be paid to Mr,
Flaxel until such time as Mr. Taylor is able to Resume his duties,
A letter signed by the owners of three floathouses was read
requesting permission to hook onto the city sewer system.
Discussion of the problem of floathouses f6ib3iOwed. The Council
went or record that the City will not provide any sewage service
to floathouaea and furthermore as of the date the sewage treatment
plant goes into operation all existing water service to floathouses
will be discontinued.
City Attorney William Jayne was instructed to write a letter
to the floathouse owners informing them of this action.
William Jayne read a resolution providing for a City Administrator
for the City of Reedsport, outlining his duties and appointing
I. G. Johnson to that office. Discussion followed. Motion was
made, seconded and passed that the resolution as read creating
the office of City Administrator and appointing I. G. Johnson
to the ppaition be adopted.
CITY RECORDER
Mr. Johnson reported that city crews have cleaned out two basins
in the reservoir and are in the process of cleaning debris from ^
Clear Lake. The city office has been painted and new drapes ; !
installed. One hundred seventy five yards of gravel have been !
hauled to the dike road. Fifty six miles of city streets have
been swept.
CH2M has begun the study for the Urban Renewal storm sewer
project.
The budget for the year 1970-71 is being prepared.
Application forms are in the city office for submitting application
for matching funds from the Federal Bureau of Outdoor Recreation
for the development of park and other outdoor facilities. Under
consideration is a boat tie up and launching ramp as well as
parking and other marina development on the Schofield River
from the Highway 101 bridge to the mouth of the Schofield.
Friday, March 13, City and Chamber of Commerce officials will
attend a meeting sponsored by the Oregon Coast Association to
discuss problems of the coming tourist season.
Douglas County Mayors meeting will be held March 25 in Winston.
Reedsport city officials will attend a meeting of the Eugene
Water and Electric Board at the Lane County Fairgrounds on
March 11 tb see a special film and model of the Trojan muclear
plant to be built on the Columbia River near St. Helens.
Mayor Tymchuk reappointed Grant Dunn and Roy Henderson to the
Budget Committee. Motion was made, seconded and passed to
approve the appointments. Budget Committee and year term
expires are as follows: George Hutter (1970), Linn Swain (1970),
Bud Gibbons (1971)» Archie Mustoe (1971), Grant Dunn (1972),
Roy Henderson (1972).
Thetfoilowing bills were approved for payment:
City of Reedsport - Payroll 2800.00
City of Reedsport - Petty Cash U6.U8
Fay A. Koogler 3.00 |
Jurors 33.00 I
League of Oregon Cities 6I6.I8 i
Arthur C. Chirrick 2^.10
Bill Hale $9.31
City of Reedsport - Payroll 9921.86
U. S. Post Office 250.00
Pacific Security Bank I76O.OO
Umpqua National Bank 3016.2$
Al's Market 7.07
Atlantic Richfield Company 129.77
A & C Janitor Service l+O.OO
Baker's Saw Shop $.00
Courier 102.07
Central Lincoln PUD 1309.32
Cornell, Rowland, Hayes & Merryfield
Congress Hotel
Coos Bay Stationery Co.
Comm-Tronics, Inc.
Douglas County Road Department
Elections Division - Sec. of State
Engineered Control Products
Pyr-Pyter
General Telephone
The Golden Rule Store
General Bearing Company
Harlan, Gessford & Erichsen
Stanley L. Harper
Jim's Umpqua Drug
Laskey Clifton
George Melville Plumbing, Heating
Meter Box Equipment Co.
Kenneth Murphey
OK Tire Stores
Pape Bros., Inc.
Paramount Pest Control, Inc.
Pacific Pumping Company
Perry Electric & Plumbing Supply Co.
Social Security Division
Reedsport Police Department
Reedsport Motor Freight Inc.
Reedsport Fire Department
Reedsport Police Department
Reedsport Auto Parts
Reedsport Outdoor Shop
Ross* Flowers & Gifts
Reedsport Logging Supply Co.
State Accident Insurance Fund
Standard Oil Co. of California
Ivar A. Stavig
Smith Blair
City of Reedsport - Sewer Construction
Umpqua National Bank
Motor Vehicles Division
Umpqua Cafe
Skylark Cafe
Stultz, Jayne, Murphy & Anderson
S. D. Spencer & Son
Thompson's Interiors, Inc.
Thompson Ford Sales
Lee Teitzel
Teeples & Thatcher
Union Oil Co. of California
Umpqua River Navigation Co.
Umpqua River Navigation Co.
Umpqua Industrial Supply Co.
Umpqua Building & Hardware
Waterworks Supplies Co.
A. C. Leach
Meeting adjourned.
ATTEST:
750.36
8.00
23.0k
172.70
227.86
6.55
23U.12
61.80
201.65
35.70
3.76
2299.32
7.50
53.67
16251.70
69.86
6U.95
71.72
220.00
U6.51
8.00
157.11
72.00
589.91
30.83
10.00
620.00
50.00
150.09
13.95
123.25
15.30
307.13
5.90
92.50
95.67
10000.00
7621.25
ll|6.00
32.15
1+8.25
51.50
109.26
198.50
125.30
lt8.30
27360.00
U95.32
153.1+2
UU1+.39
159.89
206.32
129.39
28.91+
(was s. Tytnonuk ayor
I, g; a^ttaon. City Keooraer Bernell MoClay, Recording Sec.
MINUTES OP THE REGULAR MEETING OP THE COUNCIL OP THE CITY OP
REEDSPORT, OREGON ON MONDAY, APRIL 6, 1970 at 8:00 P. M,
Council Members present: Mayor Thomas Tymchuk
Councilmen Ron Hanson, President
Oscar Anderson, Rudy Ruppe, Cliff Plov,
Ben Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Robert Cantrell
Meeting was called to order by Mayor Thomas Tymchuk,
Minutes of the March 6, 1970 meeting were approved.
Letter was read fcom Byron Serfling outlining proposals, for a
subdivision south of the present Crestview Heights area which
he and Don Laskey wish to develop. Request was made for the _
City to make* exception to the paving requirement and allow a i
graveled road to this area. The matter was referred to the
Planning Commission for their recommendation, |
Motion was made, seconded and passed to allow the variance on
lot coverage requested by Carl Ross and approved by the Planning
Commission.
Recommendation was made that the City take action to get the
paving on the Plat completed. City Attorney William Jayne
was instructed to determine what action should be taken and make
recommendation at the next council meeting.
The recommendation of the City Planning Commission that the City
proceed with a plan of paving and street improvement was
discussed. Recommendation was made that Roy Erichson be in
structed to go ahead with plans for sidewalks, curbs, ^tters
and blacktopping for such a program. Maps of areas which need
improving were studied.
Motion was made, seconded and passed that the City proceed with
Bancrofting and street improvements as recommended by the
Planning Commission,
COMMITTEE REPORTS
FINANCE - Robert Cantrell, Chairman
WATER - Ron Hanson, Chairman
Recommendation was made that no action be taken at present
regarding the water pressure problem on Doyle Street, Installing
a 6" main would not alleviate the problem since the area is
too near the elevation of the reservoir,
STREETS & SEWER - Ben Henderson, Chairman
Request to hold a circus on the city playground and park was
denied. Recommendation was made that the sewer line be extended
in the Bowman Road area as far as Dr. Mackenzie's house with
a $250 hook-up charge and that the work be completed before
Bowman Road is paved,
POLICE - Rudy Ruppe, Chairman
PIRE - "Cliff TloVj. Chairman
Permission was given for Fire Chief Zack Turner to add two : |
extra hours per fireman each month during the summer months, I
This is a continuation of the training program previously i
started,
YOUTH - Robert Cantrell, Chairman
Clean Up Week will be held later in the spring with the
cooperation of the City, High School students and the Fire
Department,
CITY ATTORNEY
City Attorney William Jayne read a resolution for Urban Renewal
in which the City agreed to back up the local agency in any
needed local grants-in-aid. Motion was made, seconded and passed
that the resolution be passed as read.
Letter was read from Southern Pacific requesting $8735 for
easements on Southern Pacific property in addition to any other
costs incurred by the railroad because of the dike, Mr. Jayne
was instructed to negotiate further with Southern Pacific.
Letter was read from Floyd Querry, secretary of Oregon State
Highway Department, confirming that a public meeting will be
held on May 12 and 13, 1970 at the high school auditorium for
hearings regarding vehicular traffic on the Oregon beaches.
CITY ADMINISTRATOR
James Schwinn, resident CH2M engineer on the sewage treatment
project reported that the project is ahead of schedule.
Expenses and income in the General Fund were given to council
members for study.
Mr, Johnson reported that funds formerly available through HUD
for study of water systems are no longer available and the
program has been discontinued.
Seven buildings have been listed by the city building inspector
as being in dangerous condition. Motion was made, seconded and
passed that the City Attorney be instructed to notify the owners
of the dangers of these buildings and call a public hearing
at the next council meeting. Council will then take condem
nation action on these buildings.
Methods are being studied to have old, unused vehicles removed
from private property within the city. The problem of the
parking of trailer houses is also dnder study.
Mayor Tymchuk reported that a meeting will be held in Roseburg
on April 13 to organize a Council of Governments. In the future
this council will act as an in-between body between federal
and loc^l governments. All federal monies will be funded to
this body and screened there for funding to local governments.
The following bills were approved for payment:
Atlantic Richfield Company 2$l.l5
American LaFrance 66.30
Baker's Saw Shop l8«75
OK Tire Stores $0.95
Williams Pharmacy 20.32
Waterworks Supplies Co. 21.8i|.
Western Fire Equipment Co. 11.90
Umpqua Plumbing Co.
Uiiipqua Industrial Supply Co. ll+$.66
Umpqua Building & Hardware 177.38
Umpqua River Navigation Co. 133.00
Umpqua River Navigation Co. 11$.66
Umpqua Cafe 37.30
Forrester G. Taylor $0.00
State Accident Insurance Fund 281|.70
Stultz, Jayne, Murphy & Anderson 3.00
Ivar A. Stavig 92.$0
Purchasing Division l.$0
Reedsport Fire Department $70,00
; Reedsport Outdoor Shop 27$.00
Ross* Flowers & Gifts 6.00
Reedsport Police Dept. 27.17
Bill Hale 1+3.1$
Reedsport Logging Supply Co. 2.80
Reedsport Auto Parts 76.31+
Social Security Division 623,09
Teeples & Thatcher $$1+67.00
Laskey-Clifton 19993.18
Paramount Pest Control 8.00
Pacific Pumping Co. 31.30
Pape Bros., Inc. 179.1+9
Pennsalt Chemicals Corp. 63.1+$
Noble Drug 1.91
Motor Vehicles Division 73.00
357
George W. Melville 106.12
Max-Sig Communications, Inc. 18.58
H. E. Maxwell 165.60
A. C. Leach 25.25
Jim's Umpqua Drug 36.78
Harlan, Gessford, Erichsen 21+.00
General Bearing Company 12.69
General Telephone 203.00
Fairway Motors Inc. 8.12
Peenaughty Machinery Co. I8O.OO
Courier 3.2i|
Courier 13.30
Coos Bay Stationery Co. lU*59
Coos Bay Supply Co. 27.2i|
Central Lincoln PUD 1238.96
Cornell, Howland, Hayes & Merryfield 889.81| O
Berge & Wally's Chevron 5*00
Bay Printers U9.50
A & C Janitor Service 28.68
A & C Janitor Service UO.OO
Umpqua National BQnK 1370.00
Darel W. Orr Jr. 35.00
Richard Henry Adamo 25.00
Dennis Keith Zieman 10.00
Gaylord Vaughn 300.00
Mclnturff, Thom & Collver I8.OO
City of Reedsport, Payroll Fund IO613.OI
City of Reedsport, Petty Cash i|2.96
Jury 36.00
Umpqua National Bank 78IO.OO
Esther Speaks 300.00
League of Oregon Cities 616.35
Umpqua National Bank 5688.75
George's Painting Service 1+62.00
Oregon Department of State Police 100.00
City of Reedsport, Payroll Fund 2800.00
Petty Cash 28.00
Meeting adjourned.
ATTEST:
omas S« ymchu^^ layor
iTgv'J^ Bernell McClay, Recorditig Sec.
359
MINUTES OP THE REGULAR MEETING OP THE COUNCIL OP THE CITY OP
REEDSPORT, OREGON ON MONDAY, MAYll, 1970 at 8:00 P. M.
Council Members present: Mayor Thomas S, Tymchuk
Councilmen Ron Hanson, President
Robert Cantrell, Clifford Plov,
Oscan Anderson, Ben Henderson, Rudy
Ruppe
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas Tymchuk,
Minutes of the April 6, 1970 meeting were approved.
Robert Wade from the firm of Harlan, Gessford, Erichsen
presented maps and cost estimates of the proposed street
improvements in the vicinity of the new Douglas County housing.
Motion was made, seconded and passed that the City Administrator
and City Attorney proceed with all expediency to carry out the
necessary procedures for getting this project started.
Motion was made, seconded and passed that the firm of Harlan,
Gessford and Erichsen be authorized to go ahead with preparation
of specifications for the installation and construction of
various structures on the proposed water intake system and that
bids be called for at the next regular council meeting.
Request by Southern Pacific for the establishment of a ten unit
trailer court on their property in Reedsport was discussed.
Recommendation was made by City Administrator I. G. Johnson
that the matter be referred to the Planning Commission. Recommend
ation was approved.
A request from the Chamber of Commerce that the City contribute
some money toward the operation of the summer information booth
was discussed. City Administrator I. G. Johnson recommended
that the City donate $200. Motion was made, seconded and passed
that this amount be contributed to help finance the information
booth for the summer.
COMMITTEE REPORTS
PINANCE - Robert Cantrell, Chairman
WATER - Ron Hanson, Chairman
SEWER & STREETS - Ben Henderson, Chairman
BUILDING, PLAYGROUND & LIGHTS - Oscar Anderson, Chairman
Police Chief Hale was instructed to have some of the
stores move signs back from the streets where they obscure the
view of traffic.
POLICE - Rudy Ruppe, Chairman
PIRE - Cliff Plov, Chairman
Pire Chief Zack Turner brou^t up the matter of Southern
Pacific blocking the crossings for long periods of time. Discussion
followed'but no action was taken.
YOUTH - Robert Cantrell, Chairman
Russell Pratt suggested that action should be taken on cleaning
up the pile of debris left on the site of the old garage at
Pir and Third Street. City Attorney William Jayne was requej^ted
to write-a letter to the property owners to expedite this clean
up.
CITY ATTORNEY
The hearing on property condemnations has been called for
May 2$, 1970.
Mr. Jayne stated that he had failed to come up with any
solution to the spot paving needed at various places on the flat.
To force owners to enter into a full paving program would be
unfair to those who have already paved. Mayor Tymchuk suggested
that the owners who need spot paving be invited to the public
meeting on paving. Some may wish to go ahead and have it done.
CITY ADMINISTRATOR
James Schwinn, resident CH2M engineer reported that constructidn
of the sewage idsposal facility is about fifty percent completed.
Budget meeting will be May 12, 1970 at 8:00 P. M. in the city
building.
Meetings on beach closure will be held at the high school on
May 12, 13,. 1970.
Mr. Johnson reported that the City will complete three major
projects this year (dike, sewage disposal plant. Water intake
system and possibly start the storm drain project.
Permission was given for the Cub Scouts to have their annual
clean up day and picnic in the city park.
The following bills were approved for payment:
Uniform Allowance 3l|0,00
Olty of Reedsport - Payroll Fund 2800.00
City of Reedsport - Sewer Construction Fund 2000.00
League of Oregon Cities 616.35
Umpqua National Bank 2660.00
I. G, Johnson i;0.20
Ross Flowers & Gifts 300.00
Umpqua National Bank i|65-00
Marie Hartwig 200.00
City of Reedsport - Payroll Fund [|.60.00
City of Reedsport - Payroll Fund 10351|.51
John Burgess 50.00
William D. Cookson $.00
James Clifford Gee, Jr. 30.00
Steven Paul Carlson 10.00
Umpqua Branch, The Oregon Bank 9k^>00
American LaFrance 116.95
Oscar Anderson 2.50
Atlantic Richfield 277.36
A & C Janitor Service 1+0.00
Dr. Marvin Amick 10.00
Al*s Market 1.29
Central Lincoln PUD 1303.17
Consolidated Supply Co. 10^0.98
Chapman Bros. 38.6I|.
CoQs Bay Supply Co. 57.5U
Cornell, Howland, Hayes & Merryfield 3236.55
Central Lincoln PUD 69.30
Coos Bay Stationery Co. 53.26
Dept. of Transportation 73»00
C. A. Edwards 5.00
Engineered Control Products 6.11
Feenau^ty Machinery Co. 199.35
General Telephone 181;.1+0
Glidden Durkee 337.53
The Golden Rule Store 5*96
Stanley L. Harper 83.62
Ben Henderson Logging Co. 959.50
Bill Hale 50.00
Bill Hale, Chief of Police 61.66
Hansen Electric Company 171.63
Jim's Umpqua Drug 22.30
A. C. Leach 1+5.^8
Steve Laam 18.95
Meter Box Equipment Co. 29.70
Moe*3 Feed and Seed 20.85
Noble Drug 2.16
H. E. Nickels, Jeweler 17.00
101 Service 81+. 00
OK Tire Stores 7.00
Pennwalt Corp. 63.1+5
Pape Bros., Inc. i+.98
n
Paramount Peat Control, Inc.
Pacific Motor Trucking Co.
Social Security Division
City of Reedaport Fire Department
Reedaport Auto Parts
Reedsport Insurance Company
Reedsport Logging Supply Co.
Reedsport Outdoor Shop
Ross* Flowers & Gifts
Reedsport Police Department
R & L Towing & Gargge
Stamper's J & J Tire Co.
Stultz, Jayne, Murphy & Anderson
Ivar A. Stavig
State Accident Insurance Fund
Forrester G. Taylor
Timmerman Equipment Inc.
Thompson Ford Sales
Union Oil Company
TJmpqua Building and Hardware
Umpqua Industrial Supply Co.
Umpqua River Navigation Company
Umpqua Cafe
Waterworks Supplies Co.
Williams Pharmacy
George Melville Plumbing & Heating
Laskey-Clifton
Teeples & Thatcher
Meeting adjourned.
ATTEST:
Tnomas s.
8.00
5.00
632.85
417.50
1^6.00
52.00
20.8^^
l;.5o
37.3k
26.65
U.oo
9.50
21.00
92.50
380.78
50.00
750.00
163.88
628.80
32U.22
51.63
5^78
8.90
95.76
8.74
41.60
11357.55
60543.00
!yScEu^ ayor
361
hson, eity Administrator Bernell McClay, RecordingSec.
MINUTES OF THE COMBINED COUNCIL & BUDGET
MEETING OF THE CITY OF REEDSPORT, TUESDAY
MAY 12, 1970 at 8:00 P. M.
Council Members present: Mayor Thomas Tymchuk
Ron Hanson, President
Oscar Anderson, Rudy Ruupe, Clifford
Plov, Ben Henderson, Robert Cantrell
City Administrator, I. G. Johnson
Budget Committee present: D. L. Gibbons, Archie Mustbe, Roy
Henderson, George Hutter
Absent: Lin Swain, Grant Dunn
First advertised Budget Meeting to consider the proposed budget
for the year 1970-71 was called to order by Mayor Tymchuk.
Nominations were opened for chairman of the Budget Committee,
Roy Henderson was nominated for chairman of the Budget CommijJtee.
Roy Henderson was elected chairman by a unanimous vote.
Grant Dunn was nominated for secretary of the Budget Committee.
Grant Dunn was elected secretary of the Budget Committee by a
unanimous vote.
City Administrator,I. G. Johnson went through each item of the
police budget, fire department budget and general budget, explaining
the items listed and answering questions concerning them.
Motion was made by Mustoe, seconded by Hutter that the budget
be accepted as presented and given to the City Council for
their consideration.
Motion was made, seconded and passed by the City Council that
the budget be approved as presented and that the City Administrator
and the City Attorney take the necessary steps for having the
budget adopted.
Meeting adjourned.
ATTEST:
--Thomas S. Tymcnu
1. 6. City Aaminlstrator Bernell McClay, RecS'cllng Sec.
PUBLIC HEARING ON CONDEMNATION SUITS May 25, 1970
Council Members present: Mayor Thomas S. Tymchuk
Coundllmen'~RQn Hanson, Oscar Anderson,
Clifford Plov, Rudy Ruppe, Ben Henderson,
Robert Cantrell
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk for the purpose' of
holding public hearings on condemnation suits.
Mayor Tymchuk appointed Lee Clements to the City Planning
Commission to fill the vacancy caused by the resignation of
Jack Unger. Motion was made by Henderson, seconded by Anderson
and passed by a unanimous vote that this appointment be approved.
Mayor Tymchuk appointed Gaylord Vaughn to the Urban Renewal
Board to fill the vacancy created by the resignation of Rev. Ted
Hulbert. Mr. Dailey and Mr. Ashby had requested that an
experienced man be appointed. Motion was made by Cantrell,
seconded by Ruppe and passed unanimously that this appointment
be approved.
CONDEMNATION SUITS
1. Victoria Alborn property - 912 Fir
Owner agreed by letter to tear property down within
30 to ^0 days.
2. Diehl wash house in trailer court
Owner agreed to tear down building.
3. Butler house - requested 30 day extension of time,
Shanelec property - 923 Greenwood
Will tear down or demolish in feO days.
5. Ed Magill - 823 Myrtle - Notify legal owner.
6. Kruse and Reed property - 60 days to comply with order
of demolition or repair.
Meeting adjourned.
ATTEST:
omas S. TymcHv^^
I. G/ Jc^i^sbn, City Administrator and acting Recording Sec.
n
363
MINUTES OP THE REGULAR MEETING OP THE COUNCIL OP THE CITY
REEDSPORT, OREGON ON MONDAY, June l5, 1970 at 8:00 P. M.
Council members present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, President
Cliff Plov, Oscar Anderson, Robert Cantrell,
Rudy Ruppe, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of May 11 regular meeting and May 12 combined Council
and Budget meeting were approved.
frhis is the advertised public meeting and budget hearing.
City Administrator I, G. Johnson requested that action on the
^ budget be held until later in the meeting giving people time to
present any questions or discussion on the budget. —
Roy Erichsen opened the following bids for the water intake
installation:
Baughman and Son, Inc.
2770 Woodland Drive
Coos Bay, Oregon $27>681.50
Don W. Thompson
31+21 Stanton
North Bend, Oregon 16,990.00
Ed R. Burroughs
878 Michigan
Coos Bay, Oregon 17,9914.49
Lask^ey-Clifton
721 Elm Street
Reedsport; Oregon 23,89U.$0
All bids called for work to be completed by October 1, 1970
with the stipulation that the date may be extended to November 31,
1970 if necessary. Recommendation was made by City Administrator
I. G. Johnson that all bids be taken under advisement and bid
awarded later.
City Attorney William Jayne reported on the meeting in Roseburg
for the establishment of an Umpqua Regional Council of Govern
ment and outlined rules agreed upon. Resolution that the City
of Reedsport become a participating member of the Umpqua Regional
Council of Governments was read by William Jayne. Mayor Tymchuk
recommended that the city approve the resolution and appoint the
required representatives. Motion was made, seconded and passed
that the City of Reedsport adopt the resolution.as read.
Councilman Rudy Ruppe was nominated and elected to the be the
city official to represent the City of Reedsport on the Umpqua
Regional Council of Government. City Administrator I. G. Johnson
was appointed as alternate to take the place of the elected
official if necessary.
Ggylord Vaughn, CPA submitted an audit contract for the amount
of $7$0. City Administrator I. G. Johnson and Mayor Tymchuk
recommended that this contract be approved. Motion was made,
seconded and passed that Gaylord Vaughn be appointed city auditor
for the coming year.
COMMITTEE REPORTS
PINANCE - Robert Cantrell, Chairman
WATER - Ron Hanson, Chairman
Petitions had been received from residents on both Cedar
and Regent Streets requesting the installation of stop signs.
The Street and Sewer committee was requested to study the situation
on these streets and take whatever action they deem advisable
without waiting for another council meeting.
The problem of drainage on Elm Street In the vicinity of the Dunn
Apartments was discussed. No action was taken as it is believed that
any solution to the problem depends upon the completion of the new
storm drain project,
BUILDING, PLAYGROUND AND LIGHTS - Oscar Anderson, Chairman
POLICE - Rudy Ruppe, Chairman
FIRE - Cliff Plov, Chairman
YOUTH - Robert Cantrell, Chairman
Gaylord Vau^n representing the Port of Umpqua Commission requested
support from the City Council in their efforts to obtain a nuclear
power plant for Western Douglas County. Recommendation was made by
Mayor Tymchuk that the city give enthusiastic backing to the Port
Commission in this effort. Resolution was read by City Attorney
pledging the support of the City Council to the efforts of the
Port Commission to get a nuclear power plant for Western Douglas
County. Motion was made, seconded and passed that this resolution
be adopted. Rudy Ruppe was appointed to represent the city in this
matter.
City Attorney William Jayne read Ordinance No. 503 amending
Ordinance i|.26 and outlining procedures of the Municipal Court. Motion
was made, seconded and passed that this ordinance be adopted as read.
Motion was made, seconded and passed to renew the lease of Bumble
Bee Seafoods for Lots 1 and 2, Block Railroad Addition according
to the present leas^ agreement.
Ordinance No. 503 was read by title only. Motion was made, seconded
and passed that the ordinance be adopted.
City Attorney read a letter from the State Higjiway Department Speed
Control Investigation which recommended that the speed limit through
down town Reedsport on Highway 38 be Increased to 30 M. P. H. No
action was taken. The matter is to be studied, businessmen questioned
and the matter considered at the next council meeting.
City Attorney William Jayne reported on the combined Urban Renewal-
Council meeting of June 10 at which the Urban Renewal Board voted to
dissolve the board and turn its duties back to the City Council.
Motion was made, seconded and passed that the Council approve the action
taken by the Urban Renewal Board and that final action be taken at
the next council meeting. A resolution will be drawn up and presented
at that time.
Ordinance No. 503 amending Ordinance i|.26 and outlining procedures
of the Municipal Court was read by title only. Motion was made,
seconded and passed that this ordinance be adopted.
City Administrator I. G. Johnson again asked for discussion on the
proposed budget. Resolution Adopting the proposed budget and making
appropriations was read. Motion was made, seconded and passed that
the resolution be approved.
City Attorney William Jayne stated that a public meeting will be
called for July 6 at 8:00 P. M. for the purpose of discussing the
paving program which will soon be started with the property owners
involved. Letters are to be mailed to others who might be interested
in having some paving done^ urging them to attend this meeting.
Mayor Tymchuk reported that complaints had been coming in regarding
property that has been allowed to become overgrown with bru^. Mr.
Johnson stated that property owners will be notified to clean up their
property and that If they do not comply the city can clean up the
property and bill the owners.
Mayor Tymchuk reported that and City Administrator I. G. Johnson
had talked with the County Commissioners and had been assured that
if money is available repairs will be made on Windhester Avenue. If
such money is not available this year such a project will be budgeted
for in the coming year.
n
365
William Jayne thanked the City Council in behalf of the Chamber of
Commerce for the money contributed to help finance the information booth.
The following bills were approved for payment:
Chamber of Commerce
City of Reedsport - Payroll Fund
Eleanor June Boyd
Horace Vance Portenberry
Kathleen Mary Reed
Henry Ray Reed ,
Jury
I, G. Johnson
Umpqua Branch, .The Oregon Bank
League of Oregon Cities
City of Reedsport - Petty Cash
Umpqua Branch, The Oregon Bank
City of Reedsport - Payroll Fund
City of Reedsport -vPayroll Fund
Umpqua Branch, The Oregon Bank
Cornell Mfg. Co.
Reedsport Auto Parts
Umpqua ^Building Supply
Johnson Rock Products
Ed Friese
Jury
John Burgess
Elizabeth Jeanne Dailey
Laurence Albert Romine
Nancy 0. Longley
Atlantic Richfield Company
A & C Janitor Service
Baker's Saw, Shpp
Courier
Darrell Dean Howe
Courier
Coos Bay Supply Co.
Coos Bay Stationery Co
George P. Cake Go.]
Arthur C, Chirrick
Central Lincoln PUD
Cornell, Howland, Hayes & Merryfield
Coast Pyr Pyter
Daily Journal of Commerce
State of Oregon Purchasing Division
Delta Pacific, Inc.
Del Chemical Corporation
Sheriff John T. Truett
Engineered Control Products
Prank's Office Equipment
General Telephone
General Bearing Company
Harlan, Gessford, Erichsen
Harlan, Gessford, Erichsen
Stanley Harper
Bill Hale
Bill Hale
Hansen Electric Company
Jim's Umpqua Drug
A. C. Leach
Meter Box Equipment Co.
OK Tire Stores
Pennwalt Corp.
Paramount Pest Control, Inc.
Social Security Division
Ross* Flowers & Gifts
Reedsport Logging Supply
Reedsport Outdoor Shop
Reedsport Police Department
Stultz, Jayne, Murphy & Anderson
Ivar A. Stavig
State of Oregon Department of Transportation
Fire Department
200.00
3000 .*00
10.00
10.00
50.00
50.00
18.00
29.20
300.00
639.36
it3.59
316.75
10UU3.7it
126.00
625.00
7I+.20
168.36
212.9U
lt98.13
1+6.00
27.00
200.00
25.00
5.00
5.00
207.06
UO.OO
81. U5
5.10
5.00
26.78
2U7.26
95.82
20.50
98.UO
1223.99
3098.50
35.70
37.80
50.00
2631.UO
158.65
lit.00
17.72
22.32
151.1+0
3.32
1+06.00
655.00
6.00
128.65
75.00
821.1+2
52.15
18.63
1+30.58
7.00
63.1+5
6.00
630.13
16.65
1+0.68
35.35
17.65
50.00
92.50
73.00
780.00
Stulta, Jayne, Murphy & Anderson
Skylark Cafe
State Accident Insurance Fund
State Accident Insurance Fund
Forrester G. Taylor
Forrester G, Taylor
Thompson Ford Sales
Teeples & Thatcher
Umpqua River Navigation Co.
Union Oil Company of California
Village Florist & Garden Center
Umpqua Cafe•
Umpqua Industrial Supply
Western Auto
Waterworks Supplies Co.
Williams Pharmacy
Meeting adjourned.
ATTEST:
Thomas S. Tymoliut^ Mayor
50.00
29.20
10.00
332.58
$0.00
50.00
39.68
U3806.50
62.1^3
366.00
5.00
30.35
51U.92
5.73
37.88
7.23
MlMUnS OP SHE BSgULAR MEETING OP THE COOHCIL OP THE CITY OP
REEPSPORT, KJEGON ON MONDAY JULY 1, 1970 at 8:00 P. M.
Council members present: Mayor Thomas S« Tymchuk
Councilmen Ron Hanson, President;
Oscar Anderson, Cliff Plov, Robert
Cantrell, Rudy Ruppe, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the June 15, 1970 meeting were approved.
Discussion was held on the proposal of the State Highway Depart
ment to raise the speed limit in down town Reedsport. Business
men in the area opposed such action as did Chief of Police Bill
Hale.
Motion was made, seconded and passed that the City Council go on
record as opposing raising the speed limit on Fir Avenue (Higjaway
36) as proposed by the State Higjhway Department» Councilman
Rudy Ruppe recommended that the City Attorney write a forceful
letter to the State Higjhway Department stating the feelings of
these people involved and requesting that such action not be taken.
Bob Wade from the firm of Harlan, Gessford and Erichsen recommended
that the contract be awarded for the rebuilding of the Clear Lake
intake system.
Motion was made, seconded and passed that the City award the
contract for the repair of the water system to Don Thompson for
the amount of $16,990,00.
Harlan, Gessford, Eribhsen were instructed to prepare the necessary
documents for the award of the contract.
City Attorney William Jayne reported on forming a Bancrofting
District for proposed paving on 11th, 12th and 13th Streets,
Hawthorne and Ivy. Property owners were given an opportunity to
ask questions. Bob Wade gave tentative figures at $5*30 to
$5»50 per ff'ont foot. Owners have a choice of paying cash or
Bancrofting. The possibility of paving Rainbow Plaza was discussed.
Letters have been sent to the owners of property on which brush
is growing. Legal process will be followed to get these areas
cleaned up.
A request for a stop sign on 13th and Hawthorne was referred to
the Street Committee.
COMMITTEE REPORTS
FINANCE Robert CantreXl^ Chairman
WATER - Ron Hanson, (Siairman
STREETS & SEWER - Ben Henderson, Chairman
Seeding of the dike was discussed. Work will be done in the fall*
Constructdion of a boat ramp at the end of 13th Street was discoased,
This would have to be approved by the Corps of Engineers and also
by the Port Commission,
The Street Committee will investigate the need for stop signs
on 21st and Cedar and Regents Place after the council meeting.
BUILDING- AND PLAYGROUNDS - Oscar Anderson, Chairman
POLICE - Rudy Ruppe, Chairman
YOUTH - Robert Cantrell, Chairman
CITY ADMINISTRATOR
Motion was made, seconded and passed to pay $1^00 to the suimner
recreation program.
James Schwinn, resident engineer on the sewage disposal plant,
reported work on the project ahead of schedule,
Mr. Johnson reported that the road to the intake site is finish<9d.
CITY ATTORNEY
Resolution to transfer the functions of the Urban Renewal Board
to the City Council and resolve the Urban Renewal Board was rea<}.
Motion was made, seconded and passed that the resolution be
adopted as read.
Norvin A-diby, local Urban Renewal Director, requested that the
City Council convene as an Urban Renewal Board for the purpose
of electing a chairman and vice-chairman. Board will convene
following the council meeting.
The following bills were approved for payment:
City of Reedsport - Payroll Fund 3000.00
League of Oregon Cities 639.36
John Stroud 5*00
City of Reedsport - Community Bldg. Fund 2^00.00
Robertson Motors, Inc. 2239.22
U. S. Post Office 73.70
City of Reedsport - Payroll Fund 500.00
Mitchell De Caro 60.00
I. G. Johnson ^ 25.95
Gloria Sugg 125.00
Richard Kent 5.00
Robert Edward Fetch 5.00
City of Reedsport - Payroll Fund I0563i73
Mr. Floyd Holmes 50.00
A & C Janitor Service ^0.00
Ken Brookhart 281^,.69
Oregon Bureau of Labor U2.00
Courier 37.35
Central Lincoln PUD 120^.27
Cornell, Rowland, Hayes & Merryfield 26lli.62
Consolidated Supply Co. 1160.00
Arthur Chirrick 9.50
Sheriff John T. Truett 60.00
Fire Department 530.00
Fairway Motors Inc. 1.6l
American LaFrance 669.85
General Telephone 151.75
Bill Hale 6.39
Hansen Electric Company 108.^3
Johnson Rock Products 29Uvok
A. C. Leach 61.56
Jim's Umpqua Drug 10.58
LaskeyIClifton 114.91.75
Meter Box Equipment Company 198.98
367
Qeorge Melville Plumbing and Heating 6.00
OK Tire Stores 20,20
National League of Cities 25*00
Atlantic Richfield Company 2k7*7k
Coos Bay Supply
Paramount Pest Control 8.00
Bill Hale, Chief of Police 50^00
Reedsport Police Department 18.39
Pape Bros. Inc. 31«60
Pennwalt 63.I|.5
Pacific Motor Trucking Co« 5#00
Social Security Division 655*77
Skylark Cafe 5*80
Umpqua Cafe 67.1|.5
Ppank Rose 385.77 ^
Reedsport Logging Supply 2.98
Ross' Flowers & Gifts 61.D3
Reedsport Auto Parts 201.53
State Accident Insurance Fund 3U6.66
R & L Towing & Garage 2.35
Reedsport Outdoor Shop 5*20
Stults, Jayne, Murphy & Anderson 100.00
Ivar A. Stavig 92.50
John Steininger 258.50
Jack Schweitzer 273*35
Teeples & Thatcher 78i|.55*00
TJ^^pqua River Navigation Co. 23.16
Noble Drug l|.*20
Umpqua Building & Hardware 115*26
TTmpqua Watershed Resources Development 5*00
TTmpqua Plumbing 7*99
TTmpqua Industrial Supply Co. 300.6i|.
Western Auto 5*75
Waterworks Supplies Co. 30*00
Bill Hale, Chief of Police 60.00
Arthur Chirrick 60.00
Robert Stratton 60.00
Stanley Harper 60.00
James Jarvis 60.00
Meeting^ adjourned.
ATTEST:*
^^fiomas S. Tymchuk^Jprayor
I. G. Johng^l^ City Administrator Bernell McOlay, Hfec. Sec.
369
MINUTES OP THE MEETING OP THE URBAN RENEWAL BOARD OP THE CITY
OP REEDSPORT, July 7# 1970
Present: Mayor Thomas S, Tyrachuk
CounoiliBen Ron Hanson Osoar Anderson, Clifford Plov,
Robert Cantrell, Rudy Ruppe, Ben Henderson
City Administrator lo G« Johnson
City Attorney William Jayne
The Common Council, City of Reedsport, convened as an Urban
Renewal Board following the regular council meeting* Meeting
was called to order by Mayor Tymchuk#
Oscar Anderson Jr. was nominated for permanent chairman of the
Urban Renewal Board, Motion was made, seconded and passed that
nominations be closed, Oscar Anderson Jr. was elected chairman
by a unanimous vote.
Ron Hanson was nominated vice-chairman of the Urban Renewal
Board. Motion was made, seconded and passed that nominations be
closed. Ron Hanson was elected vice-chairman by a unanimous vote.
<
There being no further business the meeting adjourned.
ATTEST:^
Thomas
City Administrator Bernell McClay, r2c. Sec.
MINUTES OP THE SPECIAL COUNCIL MEETING OP THE CITY OP REEDSPORT,
OREGON .ON MONDAY July 20, 1970
Present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, President; Robert Cantrell,
Rudy Ruppe. Oscar Anderson, Clifford Plov, City
Attorney William Jayne
Absent: Ben Henderson
Meeting was called to order by Mayor Thomas Tymchuk for the
purpose of holding a public hearing on the proposed paving
program.
William Jayne, City Attorney, explained the procedures to be
followed in getting such a program started. Property owners
involved may have a choice of either paying cash for their
part of the program or financing under Bancroft bonds which
allow a ten year pay period and may be billed monthly or
annually. A Bancrofting District may be formed when property
owners representing sixty per cent of the value of the proper-^y
favor such a program.
Protests"were'filed by Dollie Kyllo and Mr & Mrs. Duard
Paircilioth against paving in the area adjacent to the Douglas
County Housing. The City Council will take the protests
under consideration. If a decision is made to continue with
the project, bids will be called for to determine the exact
cost. Another public hearing will then be held.
Bob Wade, engineer, was instructed to prepare plans and
specifications for paving the area of 12th and Hawthorne
and Ivy Streets. Property owners were almost unanimous
in wanting to pave. Another public hearing will be called
when a determination of the work to be done and cost estimates
have been made. Lee Kellison and Lee Walding owners of
undeveloped property in this vicinity registered protests tb
the paving program.
Meeting adjourned.
ATTEST:
Thomas S, Tyrachuk, Mayor
C/ <s^
Bernell McClay, Rec] sec
MINUTES OP THE SPECIAL COUNCIL MEETING OP THE CITY OP REEDSPORT,
OREGON ON MONDAY July 1970
Present-Mayor Thomas S. Tyrachuk
Counoilmen Ron Hanson, President; Rudy Ruppe, Oscar
Anderson, Jr., Clifford Plov, Ben Henderson
City Attorney William Jayne
Absent: Robert Cantrell
City Administrator I. G. Johnson
Members of the Planning Commission present: William Hardy, Brent
Davis, Prank Taylor, Kenneth Bridges
Meeting was called to order by Mayor Tymchuk for the purpose of
discussing the proposal of the State Highway Department for
installation of a stop li^t at the junction of Hlj^ways 101
and 38, Their diagram was studied and discussed. City Attorney
William Jayne had been in touch with the Highway Department
and had been assured that immediate action was not necessary.
It was decided to wait until City Administrator I. G. Johnson
returns from vacation before making a decision. Approximate coat
to the city would be $12,000.00. Those present expressed the
opinion that traffic control at this point Is necessary.
Fire Chief Zack Turner requested an opinion from the council
as to what he should do about repairing or replacing a tank
from a pumper truck. Permission was given for him to have this
tank fiberglassed. Estimated cost was $2500.
Meeting adjourned.
ATTEST:
ayor Thortas^S./TTynichuk
Bernell McClay, Rec. ^Sec.
/
\
MINUTES OP THE REGULAR COUNCIL MEETING OP THE CITY OP REEDSPORT
OREGON ON MONDAY August 10^ 1970
Present: Mayor Thomas S« Tymohuk
Councilmen Ron Hanson^ President: Rudy Ruppe, Cliff
Plov, Oscar Anderson, Robert Cantrell, Ben Henderson
City Administrator I« G, Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas Tymchuk.
Minutes of the regular council meeting of July 7# 1970 and the
special council meetings of July 20 and July 27 were approved®
City Attorney William Jayne reported that the engineers will have
^ specifications and cost estimates on the proposed paving program
in the mail before the end of the week. A special council
meeting will be called if necessary to get the program started.
Glen Clark, Regional Traffic Engineer from Roseburg; Val Johnson
from the engineering department in Salem and Pat Schwartz,
Assistant Regional Engineer from Roseburg represented the State
Higjiway Department to explain the details of the stop li^t
and traffic control plan being proposed for the intersection of
Highways '38 and 101 in Reedsport. Disc^ussion followed. The
city is required to pay half the cost of installing the li^t
(around $12,000) and is responsible for maintenance and the
supplying of power. The matter nill be taken under advisement
until U. S. Plywood can be consulted and a decision will be
made at a later da4g^.
COMMITTEE'' REPORTS
FINANCE - Robert Cantrell, Chairman
WATER - Ron Hanson, Chairman
STflEETS AW SEWERS - Ben Henderson, Chairman
The need for stop signs on 11th and Pir was discussed. Purther
study will he made before any action is taken.
BUILDING, PLAYGROUND & LIGHTS - Oscar Anderson, Chairman
POLICE - Rudy Ruppe, Chairman
PIRE - Cliff Plov, Chairman
YOUTH - R:obert Cantrell, Chairman
CITY ATT01?NEY - Motion was made, seconded and passed to approver
recommendation of the Planning Commission to grant a 2 ft.
variance 'to Dale Enfield for buildi^ an addition on the east
side of his property. Approval was given with the stipulation
that this must meet with the approval of his neigihbor and the
entire structure must be brougiht up to Building Code standards
within a year. The Building Inspector is to check with the
adjoining" neigihbors to determine whether or not there are
objections.
A letter 'was read from the State Speed Control Board stating
that the speed limit throu^ down town Reedsport has been set
at 2^ m.poh.
A request' was read from Congressman Dellehback requestixig
endorseme^nt by the City Council of his Dunes National Seashore
proposal.' Discussion followed. The general opinion was that
this bill is the least objectionai)i«) of any being offered.
The matter was tabled for further study and a decision will be
made at the pext meeting.
CITY ADMINISTRATOR
Only one hid had been received on the 1967 police c„ar. It was
decided not to open bids until the car has been advertised for
sale in the Courier. Bids will be opened at the next meeting
of the city council.
^ The pavir^ company has been contacted to start work on the
widening and paving program on Bowman Road.
Cast iron pipe for the intake system has arrived and work has
been started on the system.
William Hardy, Planning Commission Chairman, presented the
League of Oregon Cities request that the council express approval
371
or disapproval of the plan to establish a uniform state
buiXding cod© to be enforced at;the state level» The Planning
Commission had gone on record as approving the idea in essence
but they were not willing to have.all control taken away at
the local level. This matter was referred to the City Admlnistrator
for atudy.
Prank Taylor requested council approval for erecting a flag
pole in the park across the street from Hahn Park. Discussion
followed. Mr. Johnson recommended that he submit a plan to the
State Highway Department for approval.
A letter regarding an Urban Renewal meeting to be held at Sun
Valley was referred to the Urban Renewal Board.
The following billswere approved for payment:
Robertson Motors, Inc.
Umpqua Branchy Oregon Bank
Umpqua Branch, Oregon Bank
Lower Umpqua Recreation District
League of Oregon Cities
City of Reedsport
City of Reedsport
Margaret A. Earle
City of Reedsport
City of Reedsport
City of Reedsport
City of Reedsport
U. S. Post Office
Dale H. Willson
Gaylord Vau^n
Stanley Miller
Delia Saltsman
John Burgess
Umpqua Branch, The Oregon Bank
Raymond L. Johnson
City of Reedsport - Sewer Construction
Atlantic Richfield Company
American LaFrance
A & C Janitor Service
Bay Printers
Baker's Saw Shop
Cornell, Rowland, Hayes & Merryfield
Comm-Tronics, Inc.
Arthur C. Chirrick
Coos Bay Stationery Co.
Courier
Courier
Engineered Control Products
E & H Machine Works
Southwestern Oregon Fire Chief's Assoc.
The Golden Rule Store
Harlan, Gessford, Erichsen
General Telephone
Hansen Electric Company
Bill Hale
Jim's Umpqua Drug
James M. Jarvis
Stults, Jayne, Murphy & Anderson ^
Johnson Rock Products
Laskey-Clifton Co.
A. C. Leach
League of Oregon Cities
Kenneth Murphy
Meter Box Equipment Co.
George W. Melville
Motor Vehicles Division
Noble Drug
OK Tire Stores
Sewer Construction
Petty Cash
Payroll Fund
Payroll Fund
Payroll Fund
Payroll Fund
2,239.22
1.50
300.00
1500.00
639.36
1000.00
U7.19
118.00
3600.00
8|5i'32
183.36
11156.9U
250.00
168.00
50.00
5.00
200.00
U25.OO
660.00
318.00
1000.00
266,78
12.00
IjO.OO
17.50
IU8.O5
2^9.U2
158.50
8.75
• l|3.5l
U.oo
255.8U
11^.90
371.37
20.00
• Q.kO
238,00
181.25
1709.67
llU.93
18,88
66.10
100.00
698.77
75.00
55.80
602.00
85.92
U6.02
255.38
178.00
2.10
6.95
Central Lincoln PUD 1193.29
Reedaport Police Department
Pacific Water Works Supply Co., Inc. 2932.2^
Pennwalt Corp. 63
Paramount Pest Control, Inc. 8.00
Pacific Motor Transport Company 77»11
Joint Coimnittee on Rules and Resolutions 5*00
Oregon Peace Officers Assoc. 5.00
Reedsport Fire Department 565*00
Rochon Portraits 2,00
Reedsport Outdoor Shop 20.70
Reedaport Logging Supply Co. 56.1?
Reedsport Insurance Service 1|.089.00
Reedsport Auto Wreckers 7*50
Rosa* Florist 20.57
Reedsport Auto Parts 107#26
Ivar A, Stavig 92.50
Sheriff John T. Truett 32.00
Teeples & Thatcher 1|5370.00
Forrester G. Taylor 100.00
Umpqua Building & Hardware 269.39
Union Oil Co. 692.UO
Umpqua Industrial Supply Co. 17U.35
Umpqua River NavigationCo» 228.55
Umpqua Plumbing Co. 2.31
Umpqua Cafe 106.25
Western Auto Associate Store 15»12
Waterworks Supplies Co. 92.68
Social Security Division 735.91
State Accident Insurance Fund 1+57*70
Meeting adjourned,
ATTEST:
Mayor Thomas S.
G. j/^nson. City Administra-for B^nell McClay, Rec.fSec.
MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON ON
MONDAY, AUGUST 17, 1970 at 8:00 P. M.
Present; Mayor Thomas S, Tymchuk
Councilmen Ron Hanson, President; Oscar Anderson, Cliff PIov
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Ben Henderson, Rev, Robert Cantrell, Rudy Ruppe
aid of $502.50 made by McNair Wrecking Company was accepted for the purchase
of the 1967 Chevrolet police car.
Motion was made, seconded and passed to unanimously endorse the HR 778 bill
to establish an Oregon Dunes National Recreation Area as outlined by
The Honorable John Dellenback, House of Representatives.
Meeting adjourned.
ATTEST:
I. G. Johtis<Jh, City Administrator
Mayor Thomas S. Tymc
c. • ,, ce. 1
Bernell McClay, Rec. Sec.
373
MINUTES OF THE REGULAR COUNCIL MEETIENG OF THE CITY OF REEDSPORT, OREGON
ON MONDAY, SEPTEMBER lli, 1970 at 8:00 P. M.
Present: Mayor T^^ncfauk
Councilmen Ron Hanson, President; Oscar Anderson, dlff PIot,
Racty-' Ruppe, Robert Cantrell, Ben Henderson
Cil^' Administrator I* G. Johnson
Cily^ Attorney li\Q.llidm Jayne
Meeting wa'sr called to order by Mayor T^yinchuk.
Minutes of tha August 10, 1970 meeting were approved.
The one bid on the street improvement program was opened* Bid submitted
lay Laskey-Clifton of Reedsport, Oregon for a total amount of $37,373«00*
^tion was made, seconded and passed that this bid be taken under advise- a
ment and a decision made at a meeting to be held on Monday September 21 at
8:00 P. M.
^ ^ I
Gaylord Vaughn, representing Cable TV, presented their proposal for a rate
increase in TV charges. Miayor T^nnchuk appointed the following committee to
meet with Mr. Vaughn and Cable TV, study the rate schedule, proposed and
make recommendations back to the Council: Councilman Rucfy Ruppe, City
Attom^ WLlliam Jayne, City Administrator I. G. Johnson and M^or Tymchiik.
Cable TV will drop reqiiest for city help in funding for closed circuit TV.
CoTincil discussed Planning Commission recommendation that request made by
Southern Pacific for establishment of a trailer park be denied. City
Administrator J. G. Johnson suggested that Southern Pacific representatives
submit a request for place on the agenda of the Planning Commission meeting
of September 2S to answer questions which have been left unanswered.
COMMITTEE REPORTS
Finance - Robert Cantrell, Chairman
Water - Ron Hanson, Chairman
Streets & Sewers - Routine maintenance pro)9lems discussed. Suggestion was
made that traffic lights be changed to blinking lights on a trial basis. (19th St.)
Police Chief Hale was requested to look into the possibility of a time clock
regulator.
BUILDING, PLAYGROUND AND LIGHTS - Oscar Anderson, Chairman
POLICE - Rudy Ruppe, Chairman
FIRE - diff Plov, Chairman
Fire Chief Zack Turner requested that consideration be given to starting a
program of installing more fire hydrants due to growth in the city. His
recommendation was that a start be made at the Highland and Pioneer schools
•sdiere the situation is inadequate. Mayor T^chuk instructed the Fire Chief
to meet wildi the school board and report back to the council their reaction
to the program,
YOUTH - Robert Cantrell, Chairman
Committees will be ready by the next council laeeting.
CITY ATTORNEY
City Attorney VHLUiam Jayne reported that the title company could :ftind no
justification for the state's claim to lands owned by the City of Reed^ort.
Peimission was granted for Mr. Jayne to advertise for annexation of -Gie
remainder of Crestview Heights according to agreement.
Motion was made, seconded and passed that the City Attorney notify the
Reedj^ort Creameiy that they must make other arrangements for disposal of
their waste as soon as the sewage disposal plant is read^ for operation.
CITY ADMINISTRATOR - I. G. Johnson
The water intake system will be ccMnpleted within two weeks.
Sewage disposal plant operation to be ready within a week or ten days.
Dike has been seeded.
Urban Bsnewal storm drain project has been started.
City A^pinistrator I. G. Johnson requested that the Council not require his
attendance at "Uie Urban Renewal meeting at Sun Valley on September 22 because
of the pressure of work at ttiis time. Request granted.
The following bills were approved for payment:
Robert Morris 50.00
City of Reedsport - Payroll Fund 3000.00
League of Oregon Cities 662.37
City of Reedsport » Payroll Fund 11983.26
Ifoipqua Branchy The Oregon BaZik 18988.75
Pacific Security Bank 1760.00
ELvin S« Leavitt 3.00
Mildred C* Kblander 3.00
Clyde Nunnally 3.00
Darus L« Posey 3.00
Clifford D« Washington 3.00
Kenneth R. Vlinston 3.00
Ruth Snodgrass •3.00
Ruth E. Sullivan 3.00
Bridget Cridaaer 3.00
Marjean Lewis 3.00
Clarence L® Davis 3.00
A & C Janitor Service Uo.oo
Courier 67.60
Al's Market 15.63
Bay Printers h9.S0
Atnerican Chain & Cable Co.^ Ihc« U.oU
Central Lincoln PUD 1199.83
Utapqua Branch, The Oregon Bank 7915.00
Pacific Security Bank 9lt5.00
Consolidated Supply Co. 3776.9U
Ivar A. Stavig 92.50
Coos Bay Stationery Co« 16.91
Corom-Tronics,Inc» 19.50
Cornell, Rowland, Hayes & Merryfield 2689.15
George F. Cake Co. 21i.80
General Telephone 172.UO
Hansen Eleetric 132.62
Bill Hale 9.50
Bill Hale . 50.00
Harlan, Gessford, Erichsen 125.00
Frank's Jiger Sales 26.85
Jim's Ifiapqua Drug 60.21
Heniy Khowlton 361.80
A* C* Leach U8.99
Max-Sig Communications, Inc. 16.35
OK Tire Stores 2.50
Paramount Pest Control, Inc. , 8.00
Pacific Water Works Supply Co., Inc. 172.02
State of Oregon, D^t. of. Tr^sportation 89.00
Pennwalt Cp^. 63.U5
Old Age arid Survivors Insurance 681.85
Reedsport Auto Pdcts 168.75
Reedsport Logging Supply Co. 12.96
Reed^ort Outdoor Shop . 15.30
Reedsport Police Depar-taient 11.90
Atlantic Richfield Company 275.U6
Reedsport Insurance Service lOU.OO
R. Rochon Photography U7.50
Ross' Flowers and Gifts 7.Uit
Staith-Blair, Inc. 20li.01
Skylark Cafe 8.95
The Allen Snith Ccmpany 25.00
State Accident Insurance Fund 559.16
Sheriff & Tax Collector . 55.60
Sheriff & Tax Collector 203.96
School District 10^ 352.00
Southwestern Oregon Community College 50.28
Lower I^qua Hospital 32.92
Forrester G» Taylor 50.00
Donald W. Thomipson U500.00
Teeples & Thatcher _ 2U190.00
John Truett, Sheriff & Tax Collector 30.05
Union Oil Company 292.7U
IJtapqua Building and Hardware 125.02
IMpqua River Navigation Co.
Utilities Supply Co. 32.18
Ifoipqua Industrial Supply Co. 127.36
Umpqua Cafe 98.^0
Riillip Gtorrell. 9^0.00
Wllliains Phamaqy ^•35
Western Auto Associate Store 25.89
Reedsport Fire Department 60^.00
feting adjourned*
ATTEST:
j City Administrator Bemell
T^chuk^/I^X)]
)emell McClay^ Reo^. Sec.
MINUTES OF THE COUNCIL MEETING OF THE CITT OF REEDSPORT, OREGON ON MONDAY
SEPTEMBER 21, 1970 at 8:00 P. M. - CONTINUATION OF THE MEETING OF SEPTEMBER lU,
1970
Present: M^or IQiomas S. l^chuk
Councilmen Ron Hanson, President; Oscar Anderson, Rudy Ruppe,
Cliff Plov, Robert Cantrell
City Administrator I. G. Johnson
City Attorney \ailiam Jayne
Meeting was called to order by Mayor l^chuk.
Purpose of the meeting was to discuss and make recommendation on the bid
submitted by Lask^-Clifton of Reedsport, Oreg(»i for the street improvement
program in the area of the new Douglas County Housing. Bid was 20 per cent
higher than the engineers' estimate of $30,000. •
Recommendation was made by City Administrator I. G. Johnson that the City
reject this bid and call for new bids next spring which would include both
the area around the Douglas County buildings and the 13th street area, thereby
gaining the benefit of larger quantities for better prices. Dick Norad,
engineer; Councilman Rudy Ruppe and Miayor l^chuk expressed agreement on
this reccamoendation.
Motion was made, seconded and passed that the bid made by Laskey-Clifton
be rejected.
Motion was made, seconded and passed that eveiy effort be made by the City
to have all local ground work and legal aspects of the paving project taken
care of so tJiat bids can be called for by April 1, 1971 on the street
paving projects in both areas under consideration.
Ciiy Administrator I. G. Johnson was requested to call Mrs. WLcks regarding
the petition for street paving on 21st and Cedar and explain the possibilities
there.
Counciljnan Ru<fy Ruppe requested that his reason for not attending the Urban
Renewal Conference at Sun Valley on September 22 be included in the council
records. He is unable to attend because of the pressure of his duties at
Reedsport High School at this time of the year.
The State Highway Department proposal for a traffic control ^stem at the
junction of Highways 101 and 38 was discussed. City Administrator I. G.
Johnson was instructed to contact the State Highway Deparlanent and inform
n
them that the City Cotmcil is in agreeuient with the proposal but that
arrangements vill have to be made for paying the city's share of the cost
over a idiree or four year period*
Meeting adjourned.
ATTEST:
GTjSns^^wi^TSSlsSSlor'""" Bemell McClay,
377
MINUTES OF THE COUNCIL MEETING OF THE CITy OF REEDSPORT, OREGON
ON MONDAY OCTOBER 12, 1970 at 8:00 P. M.
Present: Mayor Thomas S. Tymchuk
Covincilmen Ron Hanson, President; Cliff tlov, Oscar
Anderson, Rudy Ruppe, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the September 14, 1970 and the September 21, 1970
continuation meeting were approved as mailed.
Mrs. Svend Knudsen protested the exclusion of the waste from Reedsport
Cheese Plant to the new sewage treatment plant. Discussion followed.
City Attorney William Jayne stated that the State Quality Environ
mental Control Commission had advised that this waste cannot be
dumped into the river but had given approval to dionping it into
International Paper Con^jany's effluent pond. International Paper
Company had gi^jnsn verbal approval to this arrangement.
Resident engineer, James Schwing, reported that the Reedsport
sewage treatment plant is sized only to meet the demands of domestic
waste for a maximum of 7700 people. The oxygen demands for the
treatment of whey are far too great to be met by this plant. It
would cost an additional $200,000 to construct a facility adequate
to take care of this type of waste.
Mayor Tymchuk stated that the City has done everything it can to
work out a solution to the problem and the matter is now one to be
settled between the State and the Reedsport Cheese Plant. The
deadline for cutting off cheese plant wast6 from the city sewer
system is now October 23, 1970.
COMMITTEE REPORTS
Finance - Robert Cantrell, Chairman
Water - Ron Hanson, Chairman
City Attorney William Jayne read Ordinance No. 504 in entirety.
This ordinance extends the corporate limits of the Cit^ of Reedsport
to include the balance of city owned property sold to Di^l auid
Serfling according to a previous agreement. Motion was made,
seconded and passed that the ordinance be approved as read.
Ordinance No. 504 was read a second time by title only. Motion
was made, seconded and passed that Ordinance No. 504 be approved.
Streets and Sewers - Ben Henderson, Chairman
Building, Playground and Lights - Oscar Anderson, Chairman
Police - Rudy Ruppe, Chairman
Fire - Cliff Plov, Chairman
CITY ATTORNEY
William Jayne, City Attorney, presented a tentative proposal based
on studies made by the engineering firms of CH2M and Harlan
Gessfoaid Erichsen by which domestic sewage from the City of Gardiner
could be treated at the Reedsport treatment facility. Motion was
made, seconded and passed that the City Attorney, City Adminis
trator and the engineers be authorized to proceed with plans and
negotiations.
Ordinance No. 504 was read by title only a third time. Motion was
made, seconded and passed that this ordinance be adopted.
CITY ADMINISTRATOR
City Administrator, Irving Johnson, reported that the new intake
system is now completed except for the installation of the coarse
screeii. ^
Resident engineer James Schwing reported that the sewage treatment ^'
plant is now in operation.
A proposed schedule of new rates for Cable TV was presented .
Recommendation was made that action be held until next meeting to
give the Council time to study the figures and also give Cable TV'
time to coitpile investment return figures.
A letter was read from the State Highway Department stating that
it would be possible for the city to pay their cost of the install
ation of the proposed traffic control System over a period of four
years. One fourth would be paid at the time of installation and
the remaining three fourths over a three year period.
Recommendation was made that City Administrator I. G. Johnson
write a letter to Co\inty Commissioner Al Flegel requesting that
efforts be made to work through the Council of Governments to get
the state to pay for the entire cost of the traffic control system,
since this is an intersection of two main highways and does not
involve ainy city streets.
Motion was made, seconded and passed that the City Council support
the recommendation of the City Planning Commission and deny the
recpiest by Southern Pacific to build a trailer park on their property
in Reedsport.
The following bills were approved for payment:
International City Management Association 9.50
City of Reedsport Payroll Fund 3000C00
League of Oregon Cities 662.37
Uitpqua Industrial Supply 100.00
Leland Ray Hakki 125.00
Urrpqua Branch, The Oregon B^d 716.25
Seattle First National Bank 5125.00
Pacific Security Bank 1120.00
Martin Andruss 100.00
City of Reedsport Petty Cash 46.69 ^
United States National Bank 900.00 'l
Debbie Morris 40.00
Darrel Orr 5.00
Jack McAninch 5.00
Louella Roberson 25.00
City of Reedsport Payroll Fund 496.23
City of Reedsport Payroll Fiind 10872.31
Clifford Furlott 5.00
Verden Hockett, Attorney at Law 168.00
Floyd O. Bradley 150.00
American LaFrance 931.56
Atlantic Richfield Coir^jany 231.68
A & C Janitor Service 40.00
Baker's Saw Shop 22.90
Central Lincoln PUD 1147.61
Courier 39.01
Courier 11.51
Coos Bay Stationery Co. 90.57
Cornell, Howland, Hayes & Merryfield
Coast Contractors
Chambers Heating, Inc.
Arthur C• Chirrick
Joseph Eckberg
American LaFrance
Frenchie's Superette
Fir Avenue Cafe
Stanley Harper
Harlan, Gessford, Erichsen
Bill Hale
Johnson Rock Products
Laskey-Clifton
A. C. Leach
A. C. Leach
General Telephone
Oregon State Highway Department
Noble Drug
Oregon State Highway Department
OK Tire Stores
Paramo\mt Pest Control
Pennwalt Corporation
Pennwalt Corporation
Social Security Division
Reedsport Auto Parts
Reedsport Fire Department
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Reedsport Logging Supply Co.
Reedsport Auto Wreckers
Reedsport Motor Freight, Inc.
Ross' Flowers & Gifts
State of Oregon Dept. of Gen. Services
Stults, Jayne, Murphy & Anderson
Stockdale Market & Tackle Shop
Motor Vehicle Division
Ivar Stavig
Skylark Cafe
Smith-Blair
State Accident Insurance Fund
Thoiipson Ford Sales
Teeples & Thatcher
Forrester G. Taylor
Union Oil Coirpany
Umpqua Building and Hardware
Utilities Supply Co.
Uitpqua River Navigation Co.
Umpqua Industrial Supply Co.
Umpq[ua Cafe
Umpqua Pl\imbing Co.
Western Auto Assoc. Store
Williams Pharmacy
Bill Hale, Chief of Police
Arthur Chirrick
Robert Stratton
Stanley Harper
James Jarvis
William Winfield
Meeting adjourned.
ATTEST:
2169.02
765.22
151.64
31.19
50.00
46.50
31.51
12.50
25.00
104.00
34.65
1197.06
78.20
7.38
362.05
182.70
29.83
4.20
45.36
115.00
8.00
322.00
63.45
616.84
103.31
382.50
3.60
58.30
2.60
1.00
154.55
160.05
22.50
234.40
7.50
89.00
92.50
23.03
59.28
482.89
154.26
14410.00
50.44
130.29
87.55
240.36
451.80
24.21
44.45
1.73
5.12
2.75
60.00
60.00
60.00
60.00
60.00
60.00
omas S. Tymchu]^Mayor
1
I. G.^Joh^^n, City Administrator Bemell McClay, Rec.. SSeec
MINUTER QF ^©yNGIL pF piTY QF REEDSPORT, OREGON ON
MONDAY, NOVEMBER 16, 1970 at 8:00 P. M. '
Present: Mayor Thomas S. Tymchuk
Coiancilmen Ron Hanson, President; Clifford Plov, Rev,
Robert Cantrell, Ben Henderson, Oscar Anderson, Jr.,
Rudy Ruppe
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the October 12, 1970 meeting were approved as written.
Roy Erichsen presented a survey and study of the Reedsport water
system with recommendations of priorities for future water system
improvements. His recommendation was that replacement of the waiter
line through the first tunnel be given first priority. He further !
recommended that all areas be esqplored for obtaining a long term '
loan at low interest to carry out these improvements in an orderly
m^ner. To be eligible for a loan through Farmers Home Administra
tion a feasibility study must be prepared. Mr. Erichsen recommended
that spending at the present time be kept to a minimiim but that
enough be spent to get the program started. City Administrator
I. G. Johnson stated that there were no funds available this year
from water receipts.
Mayor Tymchuk recommended that the study be taken xinder advisement
and that it be presented to the new city council to make the decision
as to what course to follow.
Councilman Ron Hanson recommended that this study be made a part of
next year's program and that funds for starting the program be
included in next year's budget.
Mayor Tymchuk presented the new proposed schedule of rates for
Cable TV. Discussion followed. Mr. Esselstrom explained that an
increase is necessary because of increased prices in materials and
labor over the past 15 years. He is at present spending $80,000
to revamp the system which has grown from one channel in 1955 to 11
channels and 73 amplifiers at the present time.
Mayor Tymchuk recommended that action be held until the new system
is hooked up in January or February of 1971.
Motion was made, seconded and passed that the matter of rate
increases be taken up after the installation has been conpleted
in January or February of 1971.
COMMITTEE REPORTS
Finance - Robert Cantrell, Chairman
Water - Ron Hanson, Chairman
Streets & Sewers - Ben Henderson, Chairman
Routine drainage problems in the vicinity of the dike were
discussed. City Administrator I. G. Johnson stated that these O
problems are being taken care of.
Building, Playground & Lights - Oscar Anderson, Jr., Chairman
Police - Rudy Ruppe, Chairman
Police Chief Bill liale reported that one policeman is now
a certified scuba diver and available if needed.
Councilman Rudy Ruppe commended the Police Department for
its action in hosting a party for the school crossing guards.
Discussion was held on the safety factor on the crosswalk near
Pioneer School. All agreed that this a community problem and that
every means possible should be used to improve the situation.
FIRE - Cliff Plov, Chairman
Fire Chief Zack Turner reported that the new punper truck is
now in operation.
Motion was made, seconded and passed that the City Administrator,
City Attorney and Fire Cfoief be authorized to follow the proper
procedures for calling for sealed bids for sale of the old fire truck.
Youth - Robert Cantrell, Chairman
New members of the Youth Committee were introduced - Martin
Cloe, Rick Todd and Mark Townsend.
City Attorney - William Jayne
City Acaministrator - I. G. Johnson
Motion was made, seconded and passed to accept the low bid of
the Umpqua Branch, The Oregon Bank to finance payment of the new
fire truck ($37,000 at 5% interest per annum) and the City Attorney
was instructed to proceed in preparing the necessary documents for
execution of this loan.
Motion was made, seconded and passed to approve all existing liquor
licenses.
Request has been made through the Council of Goveamments that the
State change the requirement so that cities of 5000population or
less would not be required to contribute anything toward install
ation or maintenance of traffic control installations.
Iv^ Allen requested permission to start a sewage pumping service
which would be discharged into the city sewage disposal system. No
objections were made. Rates for such a service will be studied.
City Attorney William Jayne was instructed to request the State
Sanitary Authority to enforce the regulations against dumping
sewage into the river.
The following bills were approv ed for payment:
Douglas County
Richard Louis Scherpf
A. C. Leach
City of Reedsport, Payroll Fund
Unpqua Branch, The Oregon Bank
Carmel Austin
Eloise Ley,,
Susan C. Morgan
LaVeme C. Anderson
Jo Anne M. Wigle
Alys M. Hogan
Donald W. Thompson, Inc.
League of Oregon Cities
City of Reedsport - Payroll
City of Reedsport - Payroll
Robert J. Edwards
I. G. Johnson
John T. Truett
A1•s Market
A & C Janitor Service
Berge & Wally's Chevron Station
Central Lincoln PUD
Courier
Cory Coffee Service Plan, Inc.
Courier
Arthur C. Chirrick
Columbia Equipment Inc.
Coos Bay Stationery Co.
Coos Grange Supply Co.
George F. Cake Co.
Congress Hotel
Del Chemical Corporation
Dunn's Department Store
American LaFrance
Fir Avenue Cafe
Friden Inc., Divison of Singer Co.
General Telephone
Glidden Durkee
HGE Inc., Engineers - Planners
Bill Hale, Chief of Police
Bill Hale, Chief of Police
Frank's Jiger Sales
Johnson Rock Products
Jim's Umpqua Drug
1482.00
140.00
98.95
3000.00
785.00
3.00
3.00
3.00
3.00
3.00
3.00
11866.06
658.38
152.56
11537.04
150.00
250.00
154.38
13.44
40.00
4.00
1348.39
29.44
6.50
5.20
4.75
443.41
30.33
4.10
44.20
231.70
62.94
31.80
32.40
54.55
21.81
165.55
168.70
102.00
24.51
50.00
26.85
945.15
9.60
381
George W. Melville
Meter Box Equipment Co.
Oregon Association Chiefs of Police
OK Tire Stores
Noble Drug
Pennwalt Corporation
Paramount Pest Control
Social Security Division
Reedsport Auto Parts
Reedsport Logging Supply Co.
Atlantic Richfield Co.
Royal Typewriter Company
Reedsport Police Department
Reedsport Outdoor Shop Inc.
Reedsport Fire Department
Stultz, Jayne, Murphy & Anderson
Mrs. Ivar A. Stavig
Scientific Products
Motor Vehicles Division
Sprouse Reitz
Elections Division
State Accident Insurance Fund
Traffic Safety Supply Co.
Thompson Ford Sales
Forrester G. Taylor
Donald W. Thompson
Teeples & Thatcher
Union Oil Company of California
Umpqua Building and Hardware
Umpqua giver Navigation Company
Umpqua Cafe
Uitpqua Industrial Supply Co.
Waterworks Supplies Co.
Williams Pharmacy
William Winfield
Western Auto Assoc. Store
Cornell Howland Hayes & Merryfield
Meeting adjourned.
ATTEST:
126.25
153.48
25.00
68.87
4.20
63.45
8.00
632.23
131.50
101.92
198.37
366.00
38.82
2.30
532.50
54.50
92.50
33.20
89.00
3.44
6.19
414.01
298.90
5.45
50.00
1818.45
22679.00
403.17
177.05
57.80
40.60
187.82
114.47
1.90
6.60
4 d'i
2084!o2
Thomas S. TymchuW Mayor
I . G. iTo
X
r city A^inistrator Bemell McClay, Rec. Sec
n
n
383
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON December 7, 1970 at 8:00 P. M.
Present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, President: Clifford Plov, Robert
Cantrell, Ben Henderson, Oscar Anderson, Jr., Rudy Ruppe
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the November 16, 1970 meeting were approved.
COMMITTEE REPORTS
Streets & Sewers - Drainage problem adjacent to Douglas County
^ Housing was discussed. A catch basin will be installed.
City Attorney - William Jayne
A resolution to allow participation by the City of Reedsport in
a Federal Rent Supplement Program was read. City Administrator
I. G. Johnson recommended approval.
Motion was made, seconded and passed that approval be given to
a resolution allowing participation by the City of Reedsport in
Federal Rent Supplement programs.
City Administrator - I. G. Johnson
Application was presented for a liquor license for Ward's Tavern
to include a new partner, Leslie S. Peterson. Police Chief Bill
Hale recommended approval. Motion was made, seconded and passed
that this liquor license be approved.
Request was made by Nathan Snodgrass for a liquor license to sell
beer at a pizza parlor which he plans to construct on his property
at 22nd and Winchester. Recommendation was made that the matter be
tabled to allow time for the City Attorney, City Administrator,
Police Chief and councilmen to study the matter.
Mayor Tymchuk, City Administrator I. G. Johnson and others present
e^ressed thanks to Ronald Hanson and Rev. Robert Cantrell for
their time and efforts on the City Council.
Mayor Tymchuk, City Ac^inistrator I. G. Johnson and members of
the council paid tribute to Thomas Lillebo who died December 3, 1970.
Mr. Lillebo was Mayor of the City of Reedsport from January 1949
through December 1954 and also served many years on the Port
Commission. Most of his long lifetime was spent in this community
as an active citizen and building contractor. Churches, schools,
public buildings, bridges, homes cind bams throughout the state
stand as memorials to the life and work of Mr. Lillebo.
The following bills were approved for payment:
City of Reedsport, Payroll Fund 3000.00
Van Delbert :Crowell 50.00
Elaine Carol Abel 5.00
League of Oregon Cities 694.61
Harold Pratt 300.00
City of Reedsport - Petty Cash 42.51
City of Reedsport - Payroll Frond 11078.43
State Engineer 10.00
Crystal Abel 5.00
U. S. Post Office 25.00
A & C Janitor Service 40*00
Al's Market 18.56
Atlantic Richfield Company 276.40
Central Lincoln PUD 1468.65
Coos Bay Stationeiry Co. 111.33
City of Reedsport - General Fund 1905.23
City of Reedsport - Sewer Bond Ret. 3018.93
Davis Chrysler-Plymouth, Inc. 30.73
Division of Audits 65.00
Engineered Control Products 14.90
Florence Auto Parts 96.29
Fir Avenue Cafe 21.55
Fire Equipment Co. 49.00
General Telephone
Hach Chemical Conpany, Inc.
Harlan, Gessford, Erichsen
Bill Hale
Johnson Rock Products
Johnson Rock Products
Jim's Uitpqua Drug
Stults, Jayne, Murphy & Anderson
Laskey-Clifton Co.
Noble Drug
League of Oregon Cities
Meter Box Ecjuipment Co.
Oregon Volunteer Firemen's Association
Oregon State Highway Department
State Forester
OK Tire Stores
Paramount Pest Control
Social Security Division
Reedsport Insurance Service
Reedsport Auto Parts
Reedsport Logging Supply Co.
Ross' Flowers & Gifts
Reedsport Fire Department
Police Department
Reedsport Motor Freight
Scientific Products
Mrs. Ivar A. Stavig
State Accident Insurance Fund
Skylark Cafe
Forrester G. Taylor
Thompson's Interiors, Inc.
Unpqua Building & Hardware
Umpqua Industrial Supply Co.
Gaylord Vaughn
Umpqua River Navigation Co.
Waterworks Supplies Co.
Williams Pharmacy
William J. Winfield
Western Auto Assoc. Store
Meeting adjourned.
ATTEST:
243.03
10.25
664.00
8.70
292.45
268.20
16.61
50.00
22.50
5.46
118.50
102.00
15.00
21.85
85.71
26.50
8.00
573.66
1178.00
254.78
9.35
37.35
610.00
50.07
24.22
10.25
92.50
394.10
14.05
50.00
22.48
126.73
9.34
750.00
231.77
194.91
2.25
17.95
9.76
"Iholmas S. Tymchu
I. G» City Administrator Bemell McClay, Riec.
n
Sec
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON JANUARY 11, 1971 at,8:GO P. M. at the CITY HALL
Present: Mayor Thomas S, Tymchuk
Councilmen Rudy Ruppe, Ben Henderson, Albert Nimmler,
James Unger, Clifford Plov, Oscar Anderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by^-Mayor Tymchuk..
Minutes of the December 7, l^TJ^meeting were approved.
The following persons were sworn into office by City Administrator
I. G. Johnson:
^ Mayor - Thomas S. Tymchuk
Councilmen - Rudy Ruppe, Albert Nimmler, James Unger
Mayor Tymchuk welcomed the new councilmen - Albert Nimmler, James
Unger and Rudy Ruppe, re-elected councilman. Mayor Tymchuk stated
that environment would be the key issue for the coming two years
with encouragement of citizen participation in city government.
The following bids were opened for sale of the old fire truck:
R & L Garage $321.70
Scottsb^rg Community 935.00
Laskey-blifton 1055.50
City Administrator I. G. Johnson recommended that bids be taken
under advisement and a decision made at the continuation council
meeting to be held on Monday, January 18, 1971.
Robert Fullhart, representing a delegation from the Port Commission,
presented a joint resolution for cooperative development of the area
along the Umpqua River, outside the dike, which suffered flood
damage in past floods. No type of project has been decided upon
but resolution called for joint cooperation of city, county and
Port Commission in the economic rehabilitation of this area. Mr.
Fullhart requested adoption of the resolution, support of the city
within its present budget limits and appointment of a city official
authorized to represent the city in carrying out the intent of the
resolution which has already been passed by the Port of Unpqua.
Mayor Tymchuk recommended that City Administrator I. G. Johnson
be appointed as the delegate to work with the Port Commission in
this effort. Motion was made, seconded and passed that Mr. Johnson
be appointed to act as city representative to work with the Port
Commission.
Petition was presented by Duncan Jones, signed by property owners
in the Reedsport and Wood AdditionSj, requesting a zone change from
Industrial to a more restrictive zone for the area adjacent to
their property. This property has been owned by Douglas County
Housing. Mayor Tymchuk recommended that this petition be referred
^ to the Planning Commission. Motion was made, seconded and passed
that this petition be referred to the Planning Commission. A
special meeting will be called for Monday January 18 to consider this
matter and make recommendation to the meeting of the City Council
which will be held immediately following.
Request by Nathan Snodgrass for approval of a liquor license for
a pizza parlor on his property at 22nd and Winchester was discussed.
Petition was presented si^ed by Reedsport tavern owners opposing
the granting of suiother liquor license. Matter was held over for
further study before action is taken.
Mayor Tymchuk appointed the following committees.
Finance Clifford Plov, Chairman
Oscar Anderson, Jr.
Water . Rudy Ruppe, Chairman
Albert Nimmler
385
Streets & Sewers Oscar Anderson, Chairman
Clifford Plov
Building, Playground & Lights James Unger, Chairman
Rudy Ruppe
Albert Nimmler, Chairman
Ben Henderson
Ben Henderson, Chairman
James Unger
Rudy Ruppe, Chairman
Police
Fire
Youth
A lay citizen will be appointed later to serve on each committee.
Mayor Tymchuk re-appointed Kenneth Bridges to the Planning Commission,
Motion was made, seconded and passed to accept this appointment.
Oscar Anderson, Jr. nominated Rudy Ruppe as President of the City
Council. Motion was made, seconded and passed that Mr. Ruppe be
named Council President.
The following bids were opened for supplying gasoline for city
police cars:
Berg & Wally Chevron Reg. .358
Ethyl .388
Thompson Ford Reg. .359
Ethyl .389
At•s Hancock Reg. .349
Ethyl .389
Sherwood Shell Reg. 04 below pr(
pump price
R & L Garage Reg. .339
Ethyl .3665
101 Service Reg. .359
Ethyl .389
Kaufmann Chevron Service Reg. .359
Supr^e .389
Bids are to be taken under advisement and awarding of the contract
to be made at the continuation meeting of January 18.
COMMITTEE REPORTS
WATER - Ron Hanson, Chairman
Councilman Ruppe reported on a trip which he had made with Mr.
Hanson through the tunnel. Discussion followed on the need for
repairs or rebuilding of this part of the water line. City Adminis
trator I. G. Johnson reported that the city has made application for
701 Federal financing (around $35000) for water improvements. The
CoTincil of Governments will issue priorities when such monies are
available. This money should be available within the next two years
and in the meantime repairs will have to be made on the water line
as needed.
STREETS AND SEWERS - Oscar Anderson
Bids on the two street projects \inder consideration will be called
for in the early part of March.
Motion was made, seconded and passed that Zack Turner be re-elected
Fire Chief.
The following bills were approved for payment:
Nathan Snodgrass
Leanne Karyl Shannon
Christopher Norman Lane
Ivan Delbert Steiner
City of Reedsport Payroll Fund
William E. Ladd
State Engineer
League of Oregon Cities
City of Reedsport - Payroll Fund
Lower Uitpqua Chamber of Commerce
George Strain
U. S. Post Office
Al's Market
5.00
50.00
5.00
10.00
3000.00
65.00
10.00
706.67
12061.30
50.00
100.00
250.00
12.47
n
A & C Janitor Service 40.00
Atlantic Richfield Company 256.89
Bay Printers 7.00
Baker's Saw Shop 1.50
Central Lincoln PUD 1532.26
Cornell Manufacturing Co. 501.76
Cornell, Howland, Hayes & Merryfield 7518.08
Community Building 2000.00
Arthur Chirrick 21.80
Courier 107.02
City of Reedsport 70.00
Coast Fyr Fyter 14.80
Courier 5.03
Coos Bay Stationery Co. 7.42
Davis Chrysler Plymouth, Inc. 14.00
Daily Journal of-Commerce 13.86
Purchasing Division General Services 12.00
Reedsport Fire Department 442.50
Florence Auto Parts 35.76
Frank's Office Equipment 34.65
General Telephone 376.37
General Tire Service 211.10
Harlan, Gessford, Erichsen 1000.00
Oregon State Highway Department 42.75
Hach Chemical Company, Inc. 31.43
Oregon State Highway Department 41.98
Bill Hale, Chief of Police 182.69
Stanley L. Harper 75.15
Bill Hale, Chief of Police 50.00
Jim's Umpqua Drug 23.86
Johnson Rock Products 134.29
Laskey-Clifton 4639.69
Motor Vehicles Division 178.00
Mast Bros. Automotive 50.00
Muni Chem Corp. 498.09
C. J. O'Neil & Co. 20.15
OK Tire Stores 17.50
Pennwalt 322.00
Pennwalt 65.70
Peck Bros. 148.32
Pacific Motor Tanicking Co. 17.20
Paramount Pest Control Inc. 8.00
Social Security Division 482.60
Fir Avenue Cafe 17.75
Reedsport Auto Parts 465.33
Reedsport Motor Freight 112.76
Ross' Flowers & Gifts 30.00
Reedsport Police Department 46.64
Scientific Products 21.25
Skylark Cafe 3.25
Mrs. Ivar A. Stavig 92.50
State Accident Insurance Fxind 433.69
Forrester G. Taylor 50.00
Umpqua Building and Hardware 639.66
Umpqua River Navigation Co. 677.98
Umpqua Industrial Supply Co. 9.20
Umpqua Cafe 12.75
Arthur C. Chirrick 60.00
Bill Hale 60.00
Stanley Harper 60.00
James M. Jarvis 60.00
William Winfield 60.00
Umpqua Branch, The Oregon Bank 300.00
Bob's Custom Gun Repair 4.00
Robert Stratton 60.00
Union Oil Company 1175.94
Meeting adjourned to be continued on January 18, 1971 at 8:00 P. M,
ATTEST:
S. Tymchuk
Iv G. 'joh^^^6n, City Administrator Bernell McClay, Sec.
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON ON
MONDAY, JANUARY 18, 1971' at 8:00 P. M, - CONTINUATION OF THE MEETING
OF JANUARY 11, 1971
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Albert Nimmler, Ben
Henderson, Clifford Plov, Oscar Anderson, Jr., James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
City Council meeting adjourned.
Urban Renewal Board meeting convened. Oscar Anderson, Jr., Chairman
Richard Ragland, planner associated with Mitchell, McArthur, Gardner
& O'Kane Assoc. presented drawings of a proposed Neighborhood
Development Plan for the City of Reedsport. Discussion followed.
City Attorney William Jayne and Urban Renewal Director Norvin Ashby
clarified that this is just a general plan showing what could be
done for future development and is in no way binding on the City of
Reedsport. Mr. Ashby explained that it is again necessary to take
action on a resolution to allow sale of three lots in Reedsport
owned by Urban Renewal. Sale price on these lots has been set at
?4200 for one and $5100 for the other two combined.
Urban Renewal Board meeting adjourned.
City Council meeting convened.
City Attorney William Jayne read a Resolution of the Common Council
of the City of Reedsport, Oregon Reaffirming Land Use Within the
Boundaries of the Neighborhood Development Program, Area Number One.
Motion was made, seconded and passed that this resolution be adopted.
City Council meeting adjourned.
Urban Renewal Board meeting convened. Oscar Anderson, Jr., Chairman
Motion was made, seconded and passed that Resolution of the Urban
Renewal Agency of the City of Reedsport Approving and Amending the
Urban Renewal Plan for Program No. 1 be adopted.
Urban Renewal Board meeting adjourned.
City Council meeting convened.
Motion was made, seconded and passed that the high bid of $1055.50
made by Laskey-Clifton Company for the old fire truck be accepted.
Motion was made, seconded and passed that the low bid made by R & L
ARCO station (.339 for Regular and .3665 for Ethyl) be accepted
for supplying gasoline to the city police cars for the year 1971.
Motion was made, seconded and passed that approval be given for the
application for liquor license for a pizza parlor made by Nathan
Snodgrass with the stipulation that it be for tap beer only, and
in the event the business should discontinue being a pizza parlor,
the City Council would have the authority to again study the license
before re-approving it.
The matter of whether or not the Police Chief properly answered
a call to Len*s Auto Supply was again taken under advisement until
further study can be made.
Meeting adjourned.
ATTEST:
Thomas S. Tymchuk^Mayor
son. City Administrator Bernell McClay, Rec. S,
389
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON MONDAY, FEBRUARY 8, 1971 at 8:00 P. M. at the CITY HALL
Present: M^yor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President: Oscar Anderson, Albert
Nimmler, Cliff Plov, Ben Henderson, James Unger
City Administrator I, G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the January 11 and January 18, 1971 continuation meeting
were approved.
Representatives for McKay's Market requested a zoning change from
Residential to Commercial for lots 12, 13, 14 of Block 23, to allow
^ the building of a new store for McKay's Market, Maps and a petition
signed by adjacent property owners were presented.
Recommendation was made by Mayor Tymchuk that this request be
I referred to the Planning Commission for consideration and recommendation
Planning Commission meeting will be on February 15, 1971.
Request for rate change made by Cable TV was reviewed.
Mayor Tymchuk made the following recommendation;
Customers with rate of $5.75 be raised to $6.00
Customers with rate of $4.50 be raised to $4.75
No mention be made of further rate increases
Raise to take effect as of July 1, 1971 if improvements in
all lines are completed at that time.
Gaylord Vaughn stated that if such raises are granted. Cable TV
will stipulate that they will not request additional raises for at
least three years.
Motion was made, seconded and passed that the rate changes as
stated in Mayor Tymchuk's recommendation be approved.
COMMITTEE REPORTS
FIRE COMMITTEE - Ben Henderson, Chairman
Request was made that the money from sale of the old fire truck
be set aside for future equipment purchases.
City Administrator I. G. Johnson recommended that the money be
put into a Capital Iirprovement Fund. Motion was made, seconded
and passed that the City Attorney be instructed to draw up a
resolution setting up an account known as Capital Improvement
Account.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that he. Mayor Tymchuk
and City Attorney William Jayne had met with representatives for
Southern Pacific to discuss that company's request for payment
of $8735.00 for dike easement across their property. A counterproposal
offering $1000 was made. This proposal will be presented
to officials of Southern Pacific and their decision reported at a
later time.
Material has been ordered for repair of the railroad crossings.
Winchester Avenue is now being surveyed for paving by county engineers.
A Park Fund has been set up for money given as a memorial to past
citizens.
Letters will be sent out to the individuals involved with the
burglary at Len's Auto Sales stating that in the future they may
ejspect the same police protection and investigation as that provided
for other citizens of the City of Reedsport.
Motion was made, seconded and passed granting City Administrator
I. G. Johnson's request for permission to attend the International
City Managers' Association meeting on March 10, 11, 1971.
Mayor Tymchuk reported that, following a meeting in Portland with
Urban Renewal officials, a three month extension has been given to
the Urban Renewal program in Reedsport. Certain changes will be
made in the local UR department to conserve money, and efforts
will be made to close the credibility gap which has existed.
REPORT OF CITY ATTORNEY
City Attorney William Jayne stated that it will be necessary to
call another public hearing on the paving program.
City Attorney William Jayne stated thgt Southern Pacific has never
agreed to give land for the dike to/5ity, only a Permit of Entry.
Mayor. Tymchuk appointed Mervyn Cloe to the City Planning Commission
Motion was made, seconded aind passed that this appointment be
approved.
The Winchester Bay Fire Chief requested that more fire hydrants
be installed in Winchester Bay and that a 3/4" water line be
run from the 6" main to their fire hall. City Administrator
I. G. Johnson requested that they submit a letter stating what
they want and where they wish the hydrants located.
The following bills were approved for payment:
Elwyn Dean Nelson 25.00
A. C. Leach 60.00
City of Reedsport - Payroll Fund 3000.00
League of Oregon Cities 712.70
City of Reedsport - Payroll Fund 200.00
Gerald Lee Parent 75.00
City of Reedsport - Payroll Fund 565.60
City of Reedsport - Payroll Fund 11081.16
Umpq[ua Branch, The Oregon Bank 300.00
Bart Garrad 5.00
City of Reedsport, Petty Cash 49.94
Atlantic Richfield Conpany 308.64
A & C Janitor Service 40.00
Baker's Saw Shop 46.90
Blake, Moffitt & Towne 20.25
Bay Printers 49.50
Berge & Wally's Chevron Station 7.75
Central Lincoln PUD 1720.78
Coast to Coast Stores 13.98
Courier 9.30
Courier 9.39
State of Oregon, P^^rchasing Division
Employee Data Forms
3.00
21.65
Fire Equipment Co. 19.00
Bill Hale, Chief of Police 23.00
Bill Hale, Chief of Police 22.20
Jim's Umpqua Drug 15.38
Norma J. Fuller 51.85
Local Government Personnel Institute 125.00
Johnson Sales Agency 18.30
Noble Drug 9.32
Pacific Pumping Company 7.86
Peck Bros. 7.00
Oregon Fire Chiefs' Association 10.00
Paramount Pest Control, Inc. 8.00
Social Security Division 748.22
Reedsport Police Department 68.08
Ross' Flowers & Gifts 14.88
City of Reedsport - Water 70.00
Reedsport Logging Supply 2.10
Reedsport Auto Wreckers 4.00
Reedsport Auto Parts 148.21
The Seacliff 17.40
Stamper's J & J Tire Co. 43.48
Ivar A. Stavig 92.50
Forrester G. Taylor 50.00
Union Oil Conpany 350.11
Van Waters & Rogers 29.13
Umpqua Building & Hardware 344.98
n
Umpqua Industrial Supply Co.
General Telephone
Reedsport Fire Department
Western Auto Assoc. Store
Umpq[ua River Navigation Company
William Winfield
Stanley L. Harper
State Accident Insurance Fund
Teeples and Thatcher
Meeting adjourned.
ATTEST:
69.75
262.11
537.50
20.95
472.78
9.75
9.76
415.22
11058.50
Thomas S. Tymchulj^ Mayor
z.
I. G. Joftjrson, City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON MONDAY, MARCH 8, 1971 at the CITY HALL
Present:
Absent:
Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President: Albert Nimmler, Ben
Henderson, Clifford Plov, Oscar Anderson
City Administrator I. G. Johnson
Councilman James Unger, City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the February 8, 1971 meeting were approved.
Motion was made, seconded and passed that the recommendation of
the Planning Commission be approved allowing one half of Block 23
(lots 12, 13, 14 and adjoining lots 8, 9, 10, 11) to be changed
from Residential to Commercial zone'and that City Attorney William
Jayne be instructed to call for a public hearing as required for
a zone change.
COMMITTEE REPORTS - no action taken
CITY ADMINISTRATOR'S REPORT
City Attorney William Jayne is working on the legal aspects
of the street improvement program and expects to call for a public
hearing within the next two weeks.
Menasha is in the process of outlining plans for logging the
area around Clear Lake.
The Doyle Street sewer line will be put in as soon as weather
permits.
City Administrator I. G. Johnson will attend the International
City Manager's Association meeting in Bend on March 10, 11, 12.
A meeting of the Oregon Coastal Conservation and Development
Committee will be held at 6:30 P. M. on March 10 at the Country
Club. Proposed state legislation for estuarine planning and manage
ment will be discussed.
A'Soil Conservation District meeting will be held at the
Central Lincoln PUD building on March 9 to discuss the state's
claims to tidelands.
The following bills were approved for payment:
Charles Coyne
City of Reedsport
Ed Friese
City of Reedsport
Petty Cash
Payroll Fund
50.00
47.70
50.00
3500.00
391
League of Oregon Cities
City of Reedsport - Payroll Fund
Bert Bartow
Michael Gibson
Eldon John Kruse
Dale Edward Yandell
Joyce Birynteson
Umpqua Bt^chv lThe Oregon Banfe
Pacific Security Bank
Calvin J. Sutherlin, Sr.
Freda Jackson
Umpqua Branch, The Oregon Bank
Al's Market
Atlantic Richfield
A & C Janitor Service
Baker's Saw Shop
Courier
Coos Bay Stationery Co.
Coast Fyr-Fyter
Comm-Tronics, Inc.
Courier
George F. Cake, Co.
Columbia Equipment, Inc.
City of Reedsport - Water Dept.
Daily Motor Co.
Dept. of State Police
Davis Chrysler Plymouth, Inc.
Florence Auto Parts
Fir Avenue Cafe
General Telephone
Jim's Umpqua Drug
Koke Printing Co.
Kenneth Murphey
George W. Melville
Pape Bros., Inc.
Pennwalt
Pennwalt
Paramount Pest Control
Per^ Electric & Plumbing Supply
Social Security Division
City of Reedsport - Special Park Fund
Reedsport Logging Supply
Reedsport Outdoor Shop Inc.
Reedsport Auto Wreckers
Bill Hale, Chief of Police
Bill Hale, Chief of Police
Reedsport Police Department
Reedsport Motor Freight, Inc.
Ross' Flowers & Gifts
Reedsport Fire Department
Reedsport Auto Parts
Simmons Carbon Company
Robert G. Stratton
State of Oregon, Dept. of Transportation
Stultz, Jayne, Murphy & Anderson
Ivar A. Stavig
State Accident Insurance Fund
Teeples & Thatcher Inc.
Stampers J & J
Sheriff John T. Tmett
Forrester G. Taylor
Union Oil Company
Umpqua Industrial
Van Waters & Rogers
Umpqua Cafe
Umpqua River Navigation Co.
Umpqua Overhead Door Sales
Umpqua Building & Hardware
Meeting adjourned.
ATTEST:
683.66
10371.32
51.30
5.00
5.00
5.00
300.00
8732.50
1760.00
7.50
100.00
6680.00
20.66
276.81
40.00
72.24
9.19
19.93
48.40
59.00
12.42
118.69
70.90
70.00
6.70
125.00
57.00
2.36
9.50
368.87
32.78
38.95
75.67
46.26
1144.73
332.00
65.70
8.00
63.20
702.11
35.00
97.88
89.70
2.50
50.00
145.07
47.21
162.36
13.20
592.50
207.16
12.87
9.75
89.00
50.00
92.50
371.67
9200.00
47.72
4.00
50.00
524.74
81.24
42.79
66.70
264.06
6.50
192.21
Thomas S. Mayor
T-. (3. Joh^s^ City Administrator Bernell McClay, R^c. Sec
393
MINUTES OP PUBLIC HEARING BEFORE THE CITY COUNCIL OP THE CITY
OF REEDSPORT, OREGON ON MONDAY, MARCH 29, 1971 at 8:00 P. M.
AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Albert Ninimler,
Ben Henderson, Cliff Plov, James Unger, Oscar Anderson
City Administrator I. G* Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk^ Meeting was called
as a Public Hearing for the purpose of considering a zone change
for lots 8, 9, 10, 11, 12, 13, 14, Block 23 from Residential to
Commercial to allow for building of a new McKay's Market.
There were.no objections to the requested change.
Motion was made, seconded and passed that the zone change be approved
as stated.
Motion was made, seconded and passed approving transfer of beer
license from the owners of the Reedsport Tavern to Raymond G. and
Margie Hass.
Bids for the supplying of fuel oil, gasoline and lubricating oil
for the city for the year March 31, 1971 to April 1, 1972 were
submitted by the following con^anies: Shell Oil, Standard Oil
and Union Oil. Bids were taken under advisement. City Administrator
I. G. Johnson and City A£t6rmey: William Jayne will study the bids
and make a decision.
City Administrator I. G. Johnson reported on the plans of the county
for inprovements on Winchester Avenue. Plans include blacktop,
curbe, storm drains, catch basins, etc. Such improvements will
provide dual drainage for the downtown area. A problem may develop
along the Schofield where it may be difficult to maintain a 40 ft.
width for the blacktop. County requested that a letter be written
stating whether the City wants a 40 ft. street or a 32 ft. street.
Motion was made, seconded and passed that the City Administrator
write a letter to the county requesting that a 40 ft width be
maintained for the entire length of Winchester, since this street
is designated as a thoroughfare v/hich calls for a 40 ft. width.
Mayor Tymchuk requested that a letter of thanks be written to the
county for the inqopovements on Winchester.
City Administrator I. G. Johnson read a letter from A. D. Addison,
President of the Roeeburg Area Chamber of Commerce inviting
representatives to attend an informational meeting on formulation
of a county wide Economic Transaction Study, on March 30, 1971
at the County Court House.
City Administrator I. G. Johnson brought up the need for repairs
or replacement of the city backhoe. Coos Bay Supply had pres^ted
an offer whereby the city can obtain a 310 Case diesel on a
lease-purchase plan. Oscar Anderson and Ben Henderson were
appointed to investigate this matter with Mr. Johnson and report
back to the City Council on April 12.
Ed Riley, representing Mr. & Mrs. Riggs for the building of McKay's
Market, requested acquisition of 6 ft. of alley from the city in
return for 6 ft. of property across the alley. Stipulation was
made that if the building should be removed the originaJ. 6 ft. would
revert back to the city and the 6 ft. across the alley would revert
back to the owner.
City Administrator I. G. Johnson instructed Mr. Riley to submit
the request with a drawing to the City Planning Commission and the
City Attorney for study.
Planning Commission Chairman William Hardy reported that the
Planning Commission had denied the request made by the people of
the Rainbow and Wood Additions to re-zone the Wooley property
adjacent to their homes.
City Attorney William Jayne was Requested to call for a PipDlic
Hearing on this matter at the council meeting on April 12,' 1971,
Meeting adjourned.
ATTEST:
Thomas S. Tymchuk, Mayor
I. G. JoMfeon, City Administrator Bemell McClay, R^. Sec.
MINUTES OF THE COUNCIL MEETIENG AND PUBLIC HEARING TO CONSIDER THE
PLANNING COMMISSION RECOMMENDATION TO REFUSE REQUEST TO REZONE
PROPERTY BELONGING TO DEAN WOOLEY - APRIL 12, 1971 at 8:00 P. M.
AT THE CITY HALL, REEDSPORT, OREGON
Present: Mayor. Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; James Unger, Ben
Henderson, Albert Nimmler, Oscar Anderson, Cliff Plov
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the March 8 and March 29 meetings were approved.
City Attorney William Jayne reported that in his opinion it would
be impossible for the City Council to rezone the property owned
by Dean Wooley adjacent to the Rainbow and Wood Additions since
Mr. Wooley had bought the property with the understanding that it
was zoned "Industrial". Planning Commission had made recommendation
to the City Council that this area not be re-zoned.
Discussion followed.
Motion was made, seconded and passed that the request for zone
change for this area be refused.
ORDINANCE # 505 - ZONE CHANGE FOR BLOCK 23, lots 8, 9, 10, 11, 12,
13, 14 from RESIDENTIAL TO COMMERCIAL was read by City Attorney
William Jayne.
Motion was made, seconded and passed that this zone chcuige be
approved.
Ordinance #505 was read by title only.
Motion was made, seconded and passed that this zone change be
approved. ^
Ordinance # 505 was read by title only. ' I
Motion was made, seconded and passed that Ordinance # 505 be |
adopted. i
' i
The contracting of police services with the Douglas County Sheriff's
office was brought up for discussion by Mayor Thomas Tymchuk.
Mayor Tymchuk introduced John Truett, Douglas County Sheriff, who
discussed the proposed contract. Major points pointed out favoring
such a contract were:
1. Savings in money for the City
2. Elimination of duplicate services
3. Better pay benefits for employees
Discussion followed. Opposition to the proposal centered on:
1. Loss of local control
2. Fear that police protection for the City of Reedsport
would not be as good if administered by the Sheriff's
Department
Sheriff Truett emphasized the fact that the City of Reedsport
could write into the contract any amoiint of control which it
wished to retain• The budget would be negotiated and would provide
for any number of patrolmen to work within the city limits that
the city wished to pay for. Changes could be made if they were
deemed necessary and the contract could be cancelled on thirty
day notice.
No decision was made.
Meeting adjourned to be continued on Monday, April 19, 1971 at
8:00 P. M.
The following bills were approved for payment:
Lafdy & Drake 25. 00
Umpqua Branch, The Oregon Bank 1100. 00
City of Reedsport, Payroll Fund 3500. 00
Sunriver Lodge 48. 00
Umpqua Branch, The Oregon Bank 3900. 00
League of Oregon Cities 683. 66
Umpqua Branch, The Oregon Bank 310. 00
City of Reedsport, Petty Cash 44. 25
Kathryn Powell 150. 00
City of Reedsport, Payroll Fund 11493. 03
Unpqua Branch, The Oregon Bank
Al's Market
1120. 00
25.,27
A & C Janitor Service 40. 00
Atlantic Richfield Conpany 317.,46
Bert Bartow 46. 50
Baker's Saw Shop 11. 10
Central Lincoln PUD 852. 98
Courier 20. 40
George F. Cake Co. 40. 35
Coast Sheet Metal 621. 00
Coos Bay Stationery Co. 18. 15
City of Reedsport - Water Dept. 70. 00
Davis Chrysler Plymouth, Inc. 64. 00
Sheriff, John T. Truett 7. 50
Engineered Control Products , 15. 90
Fire Department 712. 50
American LaFrance 280. 00
Feenaughty Machinery Company 180. 00
General Telephone 242. 45
Dr. Charles F. Howitt 15. 00
Harlan, Gessford & Erichsen 1000. 00
Hach Chemical Company, Inc. 14. 75
I. G. Johnson 13. 62
Oregon Section - ICMA 39. 50
Johnson Rock Products 106. 40
Jim's Umpqua Drug 13. 41
Moe's Feed & Seed 23. 42
Kenneth Murphey 69. 13
Noble Drug 6. 68
Social Security Division 755. 82
Paramount Pest Control 8. 00
Pennwalt 65. 70
Ross' Flowers & Gifts 175. 23
Reedsport Logging Supply 35. 05
Reedsport Auto Parts 195. 75
Reedsport Police Department 50. 55
Reedsport Motor Freight, Inc. 11. 60
Robert Stratton 21. 50
State Accident Insurance Fund 448. 92
Stanper's J & J Tire Co. 35. 73
Ivar A. Stavig 92. 50
Zack Turner 85.14
Thonpson Ford Sales 7. 00
Forrester G. Taylor 50. 00
Thompson's Interiors, Inc. 24. 25
Union Oil CompsLny 575. 39
Utilities Supply Co. 36. 00
395
396
Umpqua Industrial Supply Co,
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Cafe
Umpqua River Navigation Co,
Waterworks Supplies Co.
Western Auto Assoc. Store
Bill Hale
Arthur Chirrick
Robert Stratton
Stanley Harper
James M. Jarvis
William Winfield
Unpqua Branch, The Oregon Bank
ATTEST:
69.59
13,77
192.77
3.15
111.53
14.94
5.24
60.00
60.00
60,00
60,00
60.00
60.00
42.50
"tEliomas S. Tymchuk'# Mayor
Jc^h^n'sonT^ City Administrator Bemell McClay, Rec, Sec.
MINUTES OF THE CONTINUATION MEETING OF THE CITY COUNCIL OF THE
CITY OF REEDSPORT ON APRIL 19, 1971 at 8:00 P. M. AT THE CITY
HALL, REEDSPORT, OREGON
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President? James Unger, Ben
Henderson, Albert Nimmler, Oscar Anderson, Cliff Plov
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
COMMITTEE REPORTS - none
City Administrator I. G. Johnson presented the following city
projects which will require the services of an engineering firm.
1. Sewer hook-ups on Longwood Drive
2. Plans and specifications to meet requirements for DEQ
permit
3. Marking of dike easements for protection of City. Any
construction around dike must have plcuis submitted to
Corps of Engineers.
4. Engineer recommendations for storm pumps for lower area
of town
Permission was given for City Administrator I. G. Johnson to
contact the firm of Harlan, Gessford & Erichsen to have this
engineering work done. If possible cost estimates will be
presented by the next council meeting.
Mayor Tymchuk recommended the following names for the City Budget
Committee:
Ralph Stuller - expired term of George Hutter
Lin Swain - reappointed
Grace Cooper - to finish term of Archie Mustoe
Motion was made, seconded and passed that these names be approved
for the Budget Committee.
Budget Committee now consists of: Bud Gibbons, Grcint Dunn, Roy
Henderson, Ralph Stuller, Linn Swain and Grace Cooper.
City Administrator I. G. Johnson presented the budget submitted
by Sheriff John Truett for contracting police services for the City
of Reedsport. Budget presented totaled $77,504.00 to compare with
the estimated budget for the Reedsport Police Department of $95,000
5-
897
for the budget year 1971-72.
Discussion followed. Loss of local control and belief that contracting
with the county would provide the City of Reedsport less police
protection for money spent were the main causes of dissent.
Mrs. Kenneth Beldon presented to the council petitions requesting
that the Reedsport Police Department be kept as at present.
Motion was made by Councilman Rudy Ruppe, seconded and passed
unanimously that the matter of contracting police services be tabled
for the coming budget year.
Meeting adjourned.
ATTEST:
Thomas S. Tymcl^K, Mayor
Johnibe&f City Administrator Bemell McClay, Rec4 Sec.
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON MONDAY, MAY 10, 1971 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Ben Henderson, Albert Nimmler, Cliff Plov,
Oscar Anderson
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Rudy Ruppe, James Unger
Meeting was called to order by Mayor Tymchuk.
Minutes of the council meeting and public hearing of April 12, 1971
and the continuation meeting of April 19, 1971 were approved.
Audit contract presented by Gaylord Vaughn, CPA, was considered.
Recommendation was made by City Administrator I. G. Johnson that
this contract be approved. Motion was made, seconded and passed that
this contract be approved, for the amo\mt of $800.
Motion was made, seconded and passed that the City contribute the
amount of $250 toward the operation of the Chamber of Commerce
summez^infomation booth.
City Administrator I. G. Johnson reported on the improvements to
be made on Winchester Avenue by the county. Paving will be com
pleted the length of Winchester to a width of 40 ft., curbs, storm
drains, catch basins, etc. installed.
Motion was made, seconded and passed that City Administrator I. G.
Johnson write a letter to the County Road Department stating that
the City is willing to comply with their request that the City pay
$15,000 toward the cost of improvements to the railroad crossing
on Winchester Avenue. This amount is to be paid out of the 1971-72
budget and all negotiations with Southern Pacific and PUC are to
be made by the county.
A delegation from Crestview Heights protested the possible building
of eight duplexes in that area. Fears were e3q>ressed that the
water supply would be inadequate for fire protection and that slides
and damage to streets might result from further building.
Mayor Tymchuk, City Administrator I. G. Johnson and City Attorney
William Jayne assured them that no building peirmits have been
applied for, but that when such permits are requested the City will
do everything that is legally possible to protect the safety and
interests of the property o\mers. Duplexes may be built anywhere
within the city provided setbacks and other building requirements
are met. Covenants for-particular areas may set up further restrict
ions, but this is entirely between the developer and the property
owners.
Mayor Tymchiik assured the people that when building permits are
requested, he personally will let the property owners of Crestview
Heights know. City Attorney William Jayne suggested that at that
time it might be advisable to have engineers check the locale
regarding possible slides.
City Fire Chief Zack Turner suggested that any plans should be
sialanitted to the State Fire Marshall's office for approval.
City Administrator I. G. Johnson reported that a letter had been
received from the Douglas County Land Board regarding a piece of
land between York Street and Doyle Road which the county had
acquired through foreclosure. County would deed this land to the
city as access to property in that area. City has accepted the
gift of this land. All prior taxes have been waived.
Letter was read from Cable TV to the FCC protesting the removal
of Channel 6 from the local cable. Motion was made, seconded and
passed that the City Attorney and City Administrator write letters
to congressmen requesting that Channel 6 as well as Channel 5 be
allowed on the local cable.
COMMITTEE REPORTS
Streets & Sewers - Oscar Anderson, Chairman
Problem areas which have not been paved were discussed.
the city will try to get these spots paved this siimmer.
If possible
REPORT OF CITY ADMINISTRATOR
Ci€yyAdministrator I. G. Johnson presented the Workable Krogram
which has been updated for recertification. Council members requested
time to study the material and action will be taken at the coxmcil
meeting before the budget hearing on May 11, 1971.
The firm of Harlan, Gessfprd, Erichsen has been contacted regarding
the pump stations and proposed sanitary sewers in the down town area.
Cost figures should be available by the latter part of the week.
Purchase or rental of a backhoe was discussed. Motion was made,
seconded and passed that the City obtain a Case backhoe from
Coos Bay Supply on a lease-purchase arrangement for a period of
six months.
The following bills were approved for payment:
City of Reedsport - Payroll Fund
Central Lincoln PUD
Graham D. Wilson
League of Oregon Cities
Umpqua Branch, The Oregon Bank
City of Reedsport - Petty Cash
U. S. Post Office
Bernard Palmer
City of Reedsport
City of Reedsport
Bill Hale
City of Reedsport
Rick Don Weems
Charles Frederick Bellmore
Al's Market
Atlantic Richfield
Atlantic Richfield
A & C Janitor Service
Baker's Saw Shop
Payroll Fund
Payroll Fund
3500.00
700.00
7.50
683.66
750.00
45.84
25.00
25.00
56.84
2000.00
20.00
10541.77
20.00
100.00
32.78
20.54
289.13
40.00
176.41
Bishop's Coast Stationery
Central Lincoln PUD
George F, Cake
Arthur C. Chirrick
Courier
Courier
Coos Bay Stationery Co.
Davis Chrysler-Plymouth, Inc.
Sheriff, John T. Tiniett
Social Security Division
Fire Department
Fir Avenue Cafe
General Telephone
Jim's Umpqua Drug
Johnson Rock Products
Meter Box Equipment Co.
Myrmo & Sons
Noble Drug
Pennwalt
Paramount Pest Control, Inc.
Reedsport Insurance Service
Reedsport Concrete Products
Reedsport Auto Parts
Reedsport Police Department
Reedsport Outdoor Shop, Inc.
Reedsport Motor Freight, InC.
Ross^ Flowers & Gifts
City of Reedsport
Stan^jer's J & J Tire Co.
Ivar A. Stavig
State Accident Insurance Fund
Forrester G. Taylor
Union Oil Company
Umpqua Building & Hardware
Unpqua River Navigation Company
Unpqua Plumbing Co.
Gaylord Vaughn
Village Florist and Garden Center
Unpqua Industrial Supply Co.
Waterworks Supplies Co.
William Winfield
Williams Pharmacy
Meeting adjourned.
ATTEST:
I. G. John^bp^ity Administrator
Thomas S. T^roch^, Mayor
7
1630!09
11.15
6.50
6.29
20.05
64.17
37.00
73.95
810.36
492.50
4.80
267.14
29.57
58.16
282.15
70.33
6.68
332.00
8.00
865.00
8.81
138.10
10.68
222.16
151.29
12.70
70.00
39.37
92.50
445.69
50.00
334.98
336.02
91.18
20.64
15.00
9.00
70.17
156.68
89.15
2.71
Bemell McClay, Rec. Sec
MINUTES OF THE COUNCIL MEETING PRECEDING BUDGET MEETING ON MAY 11, 1971
REEDSPORT, OREGON, AT THE CITY HALL - 7:30 P.M.
Present: Mayor Thomas S. Tymchxik
Coimcilmen Oscar Anderson, Albert Niiranler, Cliff Plov,
City AcSministrator I. G. Johnson
Motion was made, seconded and passed by a unanimous vote that the
Workable Program be approved.
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON TUESDAY,
MAY 11, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee Members
Roy Henderson, Donald L. Gibbons, Grace Cooper, ^
Grant Dunn, Lincoln Swain \
Councilmen
Clifford Plov, Albert Nimmler, Oscar Anderson, Ben 1
Henderson
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
Absent: Budget Committee member Ralph Stuller
Meeting was called to order by Mayor Tymchuk.
Roy Henderson was nominated chairman of the budget committee. Motion
was made, seconded and passed that nominations be closed and Roy
Henderson be elected chairman of the budget committee.
Lincoln Swain was nominated secretary of the budget committee.
Motion was made, seconded and passed that nominations be closed,
and Lincoln Swain be elected secretary of the budget committee.
City Administrator I. G. Johnson went over and esq^lained each item
of the proposed budget for the 1971-72 budget year.
Suggestions made included:
1. Councilman Ruppe suggested that money paid by the city to
the recreation program be increased from $1500 to $2000.
2. Mnyor Tymchuk recommended the installation of a second
telephone in the city office.
3. Mayor Tymchuk suggested the appointment of an 8 or 9 man
committee to study the feasibility of a new city building.
4. Needs for continued improvements in the' water system were
discussed.
No action was taken. A second budget meeting will be held on
Tuesday, May 18, at 8:00 P. M. in the city hall.
Meeting adjourned.
ATTEST:
• ^
^SocnassT^^nch^^TJayor
a.
n.- City Administrator Bemell McClay, Rec. Sec.
401
COUNCIL MEETING AND PUBLIC HEARING ON STREET IMPROVEMENT PROGRAM
OP THE CITY OF REEDSPORT ON MONDAY, MAY 17, 1971 at 8:00 P. M.
AT THE CITY HALL
Present: Mayor Thomas S. Tymchukr
Coiincilmen Rudy Ruppe, President: Cliff Plov, Oscar
Anderson, Albert Nimmler, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne ,
Absent: James Umger
Meeting was called to order by Mayor Tymchuk. Purpose of the meeting
was to answer questions and listen to conplaints regarding the two
street improvement programs known as Project # 1273 and Project
# 1290. Only one letter had been received in the city office
objecting to Project # 1273 which involves paving in the vicinity
of the Douglas County low cost housing. Roy Erichsen, from the
firm of Harlan, Gessford, Erichsen answered questions concerning
sidewalks, costs etc.
Project 1290 which includes the area b^ind the A & W Drive In
had letters representing four property owners who objected to
this project. Questions were answered concerning the plans for
this area.
There were not enough letters received against either project to
stop them. Both projects were approved and bids will be opened
on May 24, 1971 at 8:00 P. M. at the City Hall.
The following bids were opened for furnishing the new police car:
Fairway Motors - (with trade in) 2986.95
Thompson Ford Sales - (with trade in) 3055.18
Motion was made, seconded and passed that City Administrator I. G.
Johnson check the bids and award contract to the low bidder.
Planning Commission Chairman William Hardy reported on action of
the Planning Commission. Recommendation was made that variance
of five feet requested by Ron Shepherd for his building on Crestview
Heights be approved.
No precedent was being established in granting this variance as
it was felt that the error in calculation was \mderstandable
because of the pecularity of the street. Discussion followed.
Motion was made, seconded and passed that the City Council approve
the action of the Planning Commission in granting this variance.
Meeting adjourned.
ATTEST:
Thomas S.^'^ymc^dc, Mayor
•Jfii^dk^City Administrator Bemell McClay, Rec.
MINUTES OF THE COMBINED BUDGET HEARING AND COUNCIL MEETING OF THE
CITY OF REEDSPORT ON TUESDAY MAY 18, 1971 at 8:00 P. M. AT THE
CITY HALL
Present: Budget Committee M^nbers
Roy Henderson, Chairman? Lincoln Swain, Secretary:
Grace Cooper, p. L. Gibbons, Ralph Stuller
Co\incil Members
Rudy Ruppe, President? Oscar Anderson, Cliff Plov,
Albert Nimmler, Ben Henderson, James Unger
Mayor Thomas S. Tymchuk
City. Administrator I. G. Johnson
Absent: Budget Committee member Grant Dunn
Meeting was called to order by Chairman Roy Henderson.
Minutes of the Budget Hearing of May 11, 1971 were read and approved. ^
I i
Mayor Tymchuk Brought up for consideration a request made by j
Gaylord Vaughn, Secretary of the Port Commission, that the City
budget $500 for advertising purposes along with the Port Commission.
Advertising in the Wall Street Journal (West Coast Area) was
being considered for waterfront property and other property avail
able for development•
Discussion followed. Opinions were esqpressed for and against such
action.
Councilman Ruppe recommended that the secretary be instructed to
write to the Port Commission stating that the City wishes to
cooperate in every way with the efforts of the Port Commission,
but it is impossible to take definite action on such short notice
without having time to look further into the matter. Action now
seems tmwise as long as there is such confusion regarding the State
Land Board.
Ralph Stuller, Budget Committee member, stated that in his opinion
the e^enditure of such an amount for promotional purposes might
be a very good investment for the City and that some money should
be set aside on a regular basis for such a purpose.
City Administrator I. G. Johnson said that there may be money
already set aside which could legally be used for such a purpose,
but that the City is somewhat restricted in what it can do in
such an area.
Budget was again discussed with some items clarified.
Motion was made, seconded and passed unanimously that the Budget
Committee approve the budget as presented.
Mayor Tymchuk presented the budget to the City Council for approval.
Motion was made, seconded and passed unanimously that the budget
for the year 1971-72 be approved as presented and.that City
Administrator I. G. Joh nson be instructed to proceed with all ^
necessary legal steps.
Meeting adjourned.
ATTEST:
•^TKbma''s S. TymchuM 'Mayor
I. G. 'Johrfs^fw—City Administrator Bemell McClay, Rec. S
403
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT FOR THE
OPENING OF BIDS ON THE STREET IMPROVEMENT PROGRAM, ON MONDAY,
MAY 24, 1971 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Cliff Plov, Oscar
Anderson, James Unger, Albert Nimmler, Ben Henderson
City Administrator I. G, Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
The following bids on the street improvement projects were opened
by City Attorney William Jayne:
Project 1273 (adjacent to Douglas County Housing)
Laskey-Clifton, Reedsport* Oregon $34945.00
Johnson Rock Products, North Bend 35315.25
Project 1290 (b^ind A & W Drive In)
Laskey-Clifton, Reedsport 49520.10
Johnson Rock Products, North Bend 49983.75
Total Bids
Laskey-Clifton 84465.10
Johnson Rock Products 85299.00
Low bid was approximately 10% below engineers* estimate.
Motion was made, seconded and passed that the contract be awarded
to the low bidder, Laskey—Clifton Co. of Reedsport for the total
amovint of $84465.10, job to be completed within 150 calendar days.
Recommendation was made by Mayor Tymchuk that f ft. sidewalks
be constructed in a controversial area on one side of Juniper because
of the narrowness of the street.
Two property owners on 9th Street, inadvertantly left out, will be
included in this project if they so desire.
Meeting adjourned.
ATTEST:
Mayor Thomcfs S.^/f^chuk
I. G. Jdfei^'sdn, City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE qOUNCIL MEETING OF THE CITY OF REEDSPORT, OREGON
ON MONDAY, JUNE 7, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President? James Unger, Cliff
Plov, Oscar Anderson, Albert Niramler, Ben Henderson
City Administrator I..G..Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the May 10, May 11, May 17, May 18 and May 24, 1971 meetings
were approved.
City Administrator I. G. Johnson announced the appointment of
Acting Temporary Police Chief Arthur Chirrick to the position of
Police Chief of the City of Reedsport. •
COMMITTEE REPORTS ! 1
Building, Playground & Lights - James Unger Chairman. |
Chairman Unger presented the following names for a Citizen's
Park Committee: Steve Laam, Merv Cloe, Hank Harrington, Mr. &
Mrs. Clarence Hahn, Heinz Kaufmann.
^e drainage problem on High Street was discussed. City
Administrator I. G. Johnson stated that the matter will be studied
and a solution worked out.
REPORT OF CITY ATTORNEY
City Attorney William Jayne reported that it is necessary to
adopt an ordinance to complete the upgrading of the Workable
Program.
Ordinance No. 506 was read by City Attorney William Jayne -
ordinance adopting as a City Building Code the 1970 edition of the
Uniform Building Code, incorporating Volumes i, II, III and VI
and also adopting the 1968 National Electrical Code (N.F.P.A. No. 70
USAS Cl-1968).
Motion was made, seconded and passed that Ordinance No. 505 be
approved.
OrcUnance No. 506 was read.a second time by title only.
Motion was made, seconded and passed that Ordinance No. 505 be
approved.
Ordinance No. 506 was read a third time by title only.
Motion was made, seconded and passed that Ordinance No. 506
be adopted.
Letter was read from the Federal Environmental Protection
Agency stating that Federal grant money in the amount of $87,300 is
available for the construction of the Reedsport sewage disposal
facility, project No. WPC-ORE-23R and requesting permission to pay
such monies directly to the State.
Resolution was read by City Attorney William Jayne stating that
the City of Reedsport does accept the Federal grant offer in the sum
of $87,300 and does further consent that said funds be paid directly
to the State of Oregon as partial reimbursement to the State for ^
the 30% grant assistance given to the City of Reedsport. M
Motion was made, seconded and passed to approve this resolution
and to authorize City Administrator I. G. Johnson and Mayor Thomas j
Tymchuk to sign this document to complete the offer. '
RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
OREGON APPROVING THE URBAN RENEWAL PLAN AND THE FEASIBILITY OF
RESOLUTION FOR NEIGHBORHOOD DEVELOPMENT PROGRAM NO. 2 was presented
by City Attorney William Jayne. Motion was made, seconded and passed
adopting this resolution.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson commended the Boy Scouts for
their clean up program along the highways and in the parks.
Bid opening will be held at the office of Harlan Gessford and
Erichsen on the proposed storm pump installation on Winchester on
Thursday, June 10. A special meeting of the council will be held
the following day so that the contract can be let and information
be sent to the Portland Urban Renewal Office.
405
Application has been made to the State to cut through the
highway for the storm drainage line and storm pump.
Budget hearing is scheduled for June 14, 1971.
City Administrator I. G. Johnson reported on a proposed agreement
which he has been working on with Hansen Electric of Coos Bay to set
up a preventive maintenance program for electrical equipment owned
by the city. Details of the proposed agreement were esq^lained and
permission was requested to go ahead with this program.
Motion was made, seconded and passed to give peinnission for
City Administrator I. G. Johnson to proceed with the proposed
preventive maintenance agreement with Hansen Electric.
Laskey-Clifton Construction Co. has started on the street
improvement project.
A section of old pipe in the tunnel adjacent to the lake has
been replaced.
Plans for the new McKay' s Market have been checked and sent to
the State Fire Marshall's office.
Mayor Tymchuk appointed Heinz Kaufmann to the Planning Commission
to complete the term of Grant Dunn who has moved out of town. Motion
was made, seconded and passed to approve this appointment.
The following bills were approved for payment:
City of Reedsport, Payroll Fund 3500.00
Umpqua Branch, The Oregon Bank 160.00
Coos Bay Supply Co. 640.00
Harley Lawrence Roth 100.00
League of Oregon Cities 660.65
City of Reedsport, Petty Cash 40.82
City of Reedsport, Payroll Fund 10293.54
Ann's Gardens 7.80
A & C J^itor Service 40.00
Bergen•s 10.50
Bay Printers 7.00
Coos Bay Stationery Co. 33.65
Courier 10.98
Courier 157.82
Central Lincoln PUD 1575.01
George F. Cake Co. 92.30
Courier 4.00
Florence Auto Parts 23.28
Fairway Motors Inc. 95.08
General Telephone 810.66
Harlan Gessford Erichsen 158.00
Harlan Gessford Erichsen 2595.00
Frank's Jiger Sales 32.00
Jim's Umpqua Drug 17.04
Alfred Kolander 147.00
Lower Umpqua Chamber of Commerce 250.00
Moe's Feed and Seed Store 44.29
George W. Melville 18.75
Noble Drug 2.85
Pacific Water Works Supply Co. 10.59
Nat'l Police Chiefs & Sheriffs Information Bureau 12.50
Pennwalt 65.70
Paramount Pest Control, Inc. 8.00
Social Security Division 693.46
Reedsport Motor Freight, Inc. 239.21
Ross' Flowers & Gifts 193.60
Reedsport Outdoor Shop, Inc. 30.50
Reedsport Suto Parts 266.83
Reedsport Insurance Service 329.00
City of Reedsport 70.00
Reedsport Logging Supply 5.05
Reedsport Police Department 17.61
Reedsport Concrete Products Co. 52.50
St^dard Oil Con^any 281.03
state Accident Insurance Fund
Simmons Carbon Company
Ivar A. Stavig
Stamper's J & J Tire Co.
State Accident Insurance Fund
Thompson Ford Sales
Union Oil Company of California
Un^qua Cafe
Uirpqua Industrial Supply Co.
Waterworks Supplies Co.
U. S. Post Office
Fire Department
Forrester G. Taylor
Baker's Saw Shop
Unpqua Building & Hardware
Union Oil Company
Atlantic Richfield Company
Umpqua River Navigation Company
Pennwalt Corp.
H. E. Nickels, Jeweler
Al's Market
Ray's T. V. Service
Meeting adjourned.
ATTEST:
'Thomas S. Mayor
15.00
28.37
92.50
83.33
380.10
10.50
10.03
7.35
66.18
243.90
:90.00
467.50
50.00
2.60
200.26
312.43
326.94
182.87
332.00
12.50
73.93
9.00
(1X<^
I. G. J<^Jl>iison, City Administrator Bemell McClay, Rec. Sec.
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT FOR THE
BUDGET HEARING OF THE CITY OF REEDSPORT ON MONDAY JUNE 14, 1971
at 8:00 P. M. at the CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, Cliff
Plov, Albert Nimmler, Ben Henderson, James Unger
City Administrator I. G. Johnson
Meeting was called to order by Mayor Thomas Tymchuk.
City Administrator I. G. Johnson read the Resolution: Resolved that
the Common Council adopt the budget approved by the Budget CommittweT
levy the taxes provided for in the budget, that the amoiints for the
fiscal year beginning July 1, 1971 and for the purposes shown are
appropriated as tabulated in the budget as adopted and attached to
and made part of this Resolution, and that the City Recorder ce2i:tify
to the County Clerk, County Assessor of Douglas County, Oregon, the
State Tcix Commission at its office in Salem, Oregon the tax levy
made by this Resolution and shall file with them a copy of the budget
as finally adopted. Motion was made and seconded that this Eesgltition
be adopted. Motion passed.
Meeting adjourned.
ATTEST:
Thomas S . ^P^ch^^ Mayor
I. G. JohB^SHTCj-ty Administrator Andrews, ReCT""oeC^
407
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON MONDAY
JULY 12, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, Cliff
Plov, Ben Henderson, James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Albert Nimmler
Meeting was called to order by Mayor Tymchuk.
Minutes of the May 28, May 24, June 7 and June 14, 1971 meetings were
approved.
Bids for installation of Winchester Avenue pumping station were
reviewed at the opening on June 10, 1971, and contract was awarded
to the low bidder, Laskey-Clifton Company of Reedsport, Oregon
for the amount of $23855.20.
City Administrator I. G. Johnson presented a letter from General
Telephone requesting permission to install a burglar alarm system
for Winchester Bay Seafoods to be operated through the Reedsport
Police Station. Discussion followed. Opinion among the council
members was that there is no reason for the City to provide this
type of service to places outside the city limits. City Administrator
I. G. Johnson was instructed to write a letter to General Telephone
stating that the City Council does not at this time care to enter
into this program.
City Attorney William Jayne read a resolution authorizing City
Administrator I. G. Johnson and Mayor Thomas S. Tymchuk to sign
a Cooperation Agreement with the Douglas County Housing Authority
for the construction of more low cost housing within the City of
Reedsport. Motion was made, seconded and passed unanimously that
this resolution be adopted.
Financing of street projects # 1290 and 1273 was discussed. Motion
was made, seconded and passed unanimously that City Administrator
I. G. Johnson, City Attorney William Jayne and Mayor Tymchuk be
authorized to issue warrants at 4% interest, up to the amount of
the projects, to provide interim payment as the work progresses.
City Administrator I. G. Johnson reported that he had received
notification that the county is ready to call for bids on the
improvement project on Winchester Avenue, and work is expected
to be under way by August 6, 1971.
City Administrator I. G. Johnson reported that he had talked with
Curt Baker of the State Bureau of Recreation and with Tom Keel,
Douglas County Park Bureau. Under consideration is the possibility
of using in our existing city parks the $10,000 matching funds
granted by the State for the development of a park area and boat
ramp along the Schofield. Projects under consideration were the
^ installation of comfort stations in Henderson Park and the Lion's
Club Park.
! Motion was made, seconded and passed that City Administrator
J ' I. G. Johnson be authorized to work with the county and the
State Bureau of Recreation in making new applications for con
struction of these comfort stations in the city parks.
Mayor Tymchuk reported that he is now serving on the Coast
Conservation Council, replacing Gaylord Vaughn, since a law has
been passed stating that only elected officials can serve on
this committee. Robert Fullhart is the representative from the
Port Commission. A meeting is scheduled at Astoria on July 14.
COMMITTEE REPORTS
STREETS & SEWERS - Oscar Anderson, Chairman
Parking of travel trailers on city streets and noise from motor
bikes were discussed. City Administrator I. G. Johnson stated
that there are existing ordinances to regulate these problems.
Feeling of the Council was that the police should start giving
tickets to enforce these ordinances.
BUILDING, PLAYGROUND & LIGHTS - James Unger, Chairman
Chairman Unger reported that the newly appointed Park Committee
had met and Hand Harrington was elected chairman and Merv Cloe
recording secretary. Plans are to have a regular monthly meeting
on the third Monday of each month. Committee members plan to meet
in the near future and go through the parks and make recommendations
for improvements.
Hugh Smith, Frank Taylor and Charles Beck, representing the
veterans* organizations of Reedsport reported to the City Council
that these organizations are very interested in obtaining some
city owned property adjacent to the Dunn's Apartments. A site
is needed on which to locate a flag pole and flag which have been
given to them. Plans also include building a meeting house at
a future date. Mayor Tymchuk stated that the City Council will
look into the matter for them and possibly find an alternate site.
The City owns property directly behind this lot for a new shop
and is reluctant to sell this property.
The following bills were approved for payment:
City of Reedsport - Payroll Fund 3500.00
Umpqua Branch, The Oregon Bank 300.00
National Fire Protection Association 11.00
Bill Hale 43.00
League of Oregon Cities 790.73
I. G. Johnson 30.60
Uirpqua Branch, The Oregon Bank 318.75
City of Reedsport - Payroll Fund 11683.94
Coos Bay Supply Co. 640.00
City of Reedsport, Petty Cash 46.91
Robert Buehler 150.00
Don Wear 200.00
Larry N. Kilpatrick 150.00
V7illie Richardson 25.00
U. S. Post Office 300.00
A & C Janitor Service 40.00
Bergen's 10.00
Bay Printers 14.50
Baker's Saw Shop 20.05
Atlantic Richfield Company 293.77
Central Lincoln PUD 1417.68
Courier 20.66
Cornell, Howland, Hayes & Merryfield 141.90
Consolidated Supply Co. 1136.79
Coos Bay Stationery Co. 5.04
Davis Chrysler-Plymouth, Inc. 93.87
Sheriff John T. Truett 24.00
Engineered Control Products 15.90
E & H Machine Works 85.17
Fire Chief Magazine 7.50
Fir Avenue Cafe 18.51
General Telephone 443.63
Jim's Unpqua Drug 35.44
Meter Box Equipment Co. 358.37
Paramount Pest Control 8.00
Reedsport Auto Parts 108.89
Reedsport Logging Supply Co. 1.51
Frank Rose 97.00
Reedsport Concrete Products Co. 25.20
Reedsport Police Department 35.23
Reedsport Outdoor Shop Inc. 4.75
Reedsport Fire Department 757.50
City of Reedsport 70.00
Stults, Jayne, Murphy & Anderson 15.00
Stampers J & J Tire Co. 119.93
Ivar A. Stavig 92.50
State Industrial Insurance Fund 427.88
Thompson Ford Sales 11.44
Teletron 43.75
Teletron 170.38
Forrester G. Taylor 50.00
Social Security Division 765.74
n
Union Oj^l Company
Umpqua Building and Hardware
Union Oil Company of California
Umpqua Industrial Supply Company
Umpqua Cafe
Umpqua River Navigation Company
Waterworks Supplies Co,
Arthur Chirrick
Robert Stratton
Stanley Harper
James Jarvis
William Winfield
James A. Holmes
Meeting adjourned.
ATTEST:
^
Thomas S. TymchilKy^iyiayor
154.80
193.13
7.47
528.12
11.30
111.36
22.32
60.00
60.00
60.00
60.00
60.00
20.00
I. G. J(fO>«lson, City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY AUGUST 9, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President: Ben Henderson,
Cliff Plov, James Unger, Al Nimmler
City Administrator I. G, Johnson
City Attorney William Jayne
Absent: Oscar Anderson
Meeting was called to order by Mayor Tymchuk.
Minutes of the Meeting of July 12, 1971 were approved.
Motion was made and seconded reaffirming adoption of Ordinance .
507 previously submitted to the State regarding licensing of
motor vehicles under HB 1979. 3 Aye, 2 No (Nimmler and Unger)
Motion carried.
Rebecca Florke presented a petition signed by adjacent landowners
requesting that the City pave and pay for the paving of 4th
Street and East Railroad for a distance of approximately 1^
blocks since this area has heavy commercial usage. The council
and City Attorney William Jayne will study the matter and a
decision will be made at a later date.
A possible dedication date for the pollution control plant was
discussed. City Administrator I. G. Johnson recommended that,
since there are problems with the plant yet to be resolved, an
open house be held instead of a formal dedication. Mr. Johnson
was instructed to proceed with plans and the setting of a date.
The work release program for prisoners from the state penitentiary
was discussed. Police Chief Chirrick stated that he favors the
program but believes that it should be restricted to two prisoners
at a time as that is all our facilities can conveniently handle.
Agreement was expressed by members of the council. Because of
the serious unemployment problem here at present it was decided
not to enter into the program; at this time. City Administrator
I. G. Johnson will notify state officials when the City is ready.
409
Mr. Golden acted as spokesman for a delegation from Doyle
Street trying to get action on continuing with the sewer line
up that street. Mr. Doyle gave his reasons for refusing to
allow the line to be extended along that street which he owns.
Discussion followed. The matter was turned over to City Attorney
William Jayne to contact Mr. Doyle's attorneys and try to work
out a solution.
COMMITTEE REPORTS
BUILDING, PLAYGROUND & LIGHTS - James Unger Chairman
Hank Harrington, Chairman of the Park Committee reported on
meetings of that coiranittee and made recommendations to the Council.
Discussion followed. Mayor Tymchuk reqpiested that the committee
contact Southern Pacific regarding possible use of their property
near Henderson Park to enlarge that playground. City Administrator
I. G. Johnson expj^ained that there are definite legal require- ^
ments which mus-t^^ followed to vacate a street, as had been fi
suggested, to make more room for a ball park. Suggestion was
made that it might be possible for the Scouts and the veteran's
organizations to share a new building and do away with the old
Scout Hall.
POLICE - Albert Nimmler, Chairman
Police Chief Chirrick reported that the police reserves have
been discontinued as they do not seem to be serving any need of
the community.
FIRE - Ben Henderson, Chairman
A problem of drainage behind the low cost housing was discussed.
YOUTH - Rudy Ruppe, Chairman
Councilman Ruppe stated that he would like to look into the
possibility of having the City employ some youth as a part of the
summer program. Discussion followed. No action can be taken this
year.
REPORT OF CITY ATTORNEY
City Attorney William Jayne .stated that in his opinion the City
has three possible courses to follow regarding the Doyle Street
sewer problem.
1. Leave it to the residents to initiate suit against Mr. Doyle
2. File a suit and condemn the property for street purposes
3. File a suit and have the street made public property
REPORT OF CITY ADMINISTRATOR
The storm pump foot on Winchester has been installed and the entire
job will be completed within two weeks.
One street improvement project has been completed and the other
will be finished next week.
Urban Renewal Board will convene immediately after the close of
the council meeting.
The following bills were approved for payment:
Umpqua Branch, The Oregon Bank 300.00 ;
Bank of America, Trust Department 15000.00
City of Reedsport, Payroll Fund 3500.00 ^
U. S. Post Office 277.20
I. G. Johnson 31.00
Meier Chevrolet Co. 2974.95
City of Reedsport, Petty Cash 46.36
League of Oregon Cities 790.73
City of Reedsport, Payroll Fund 13168.57
Umpqua Branch, The Oregon Bank 300.00
Debbie Mast 5.00
Gregory Esselstrom 5.00
Dawn Strowbridge 5.00
Richard William Todd 5.00
Cathy Eckersley 5.00
Eric Boe 5.00
Michael Collinsworth 5.00
Umpqpia Breuich, The Oregon Bank 1.0^21»11
Thomas Albert Lewis 72.00
Robin Clark Duffy 72.00
Betty Sue Boring 9.00
Randolph B. Stockdale 6.50
Department of Revenue 43.00
Atlantic Richfield Company 293.11
A & C Janitor Service 40.00
Al's Market 163.50
Bay Printers 49.50
Baker's Saw Shop 37.20
Central Lincoln PUD 1329.24
Courier 182.15
Courier 13.10
George F. Cake Co. 2.65
Coos Bay Supply Co. 640.00
Davis Chrysler-Plymouth Inc. 24.75
Fairway Motors Inc. 5.89
General Telephone 409.33
Halo Enterprises, Inc. 26.88
The Highsmith Co., Inc. 18.80
Jim's Umpqua Drug 31.17
Johnson Rock Products 458.50
League of Oregon Cities 565.46
Local Government Personnel Institute 150.00
Lane Laboratories 40.74
Lower Uir^qua Recreation Committee 2000.00
Laskey-Clifton Construction Company 10500.00
Meter Box Equipment Company 228.00
Oregon Association of City Finance Officers 5.00
Federal Aids Service 25.00
Noble Drug 6.72
Power Transmission and Bearing Products 5.34
Pennwalt 332.00
Pennwalt 65.70
Paramount Pest Control 8.00
Social Security Division 841.47
Reedsport Logging Supply Co. 15.08
Reedsport Insurance Service 91.50
Reedsport Floor Covering 322.74
Reedsport Auto Parts 159.20
City of Reedsport - Water 70.00
Reedsport Concrete Products 13.Ip
Reedsport Motor Freight 214.14
Reedsport Outdoor Shop, Inc. 15.80
Fire Department 420.00
Reedsport Police Department 25.31
Arthur C. Chirrick 4.50
Stamper's J & J 8.75
Smith Blair 382.66
Scientific Products 18.63
Southwestern Oregon Firemens Assoc. 10.00
Southwestern Oregon Firechief's Assoc. 10.00
Standard Oil Company 311.63
Ivar A. Stavig 92.50
Thompson Ford Sales 161.37
Forrester G, Taylor 50.00
Union Oil Company 166.84
Umpqua Pl\ambing Co. 39.24
Umpqua Regional Council of Governments 121.00
Umpqua Industrial Supply Co. 402.57
Umpqua Building and Hardware 125.35
Umpqua River Navigation Company 19.80
Western Foundry Company 172.64
Waterworks Supplies Co. 40.39
Western Auto Assoc. Store 5.40
Williams Pharmacy 6.98
Commercial Title Co. 50.00
Teletron 121.84
Meeting adjourned.
ATTEST:
"Thomas ^^T^c^'k, M^or
I. G. Johh^on, City Administ-ra-hz-iv Bemell McClav.
MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, AUGUST 23, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Councilmen Albert Niininler, James Unger, Cliff Furlott
Ben Henderson, Oscar Anderson
City Administrator I. G. Johnson
Absent: Mayor Thomas S. Tymchuk
Councilman Rudy Ruppe
City Attorney William Jayne
Meeting was called by the Mayor for the purpose of approving the
signing of documents for calling for the taking of a special census.
Meeting was called to order by Oscar Anderson,- Acting Chairman.
City Administrator I. G. Johnson reported that the county had
postponed letting the bid for the paving of Winchester Avenue.
Only one bid had been submitted which was 30% above engineers'
estimate. Bids will be called for again next spring. Approximately
$6000 has been spent for engineering.
City Administrator read a report from the League of Oregon Cities
which explained the new policy of the State Highway Department
regarding the installation of traffic lights and signal systems.
By this new policy the cost of installation of a signal system
at the junction of Highways 38 and 101 would be paid for entirely
by the state including maintenance and cost of operation.
City Administrator I. G. Johnson explained the need for calling
for the taking of a new census. It has become apparent that the
last federal census was quite inaccurate. The loss of population
as reported in the last census could cost the cit^ many thousands
of dollars over the next ten years. Discussion followed.
Motion was made by Councilman Nimmler, seconded by Henderson
that approval be given to the signing of documents calling for the
taking of a special census. Motion carried unanimously. Tentative
dates for taking the census would be September 20-24.
Open house at the water pollution control plant will be Wednesday,
August 25, 1971.
Meeting adjourned.
ATTEST:
^"^omas S. Mayor
^
I. G. Joh'n^bn, City Administrator Bernell McClay, Rec. Bee.
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON MONDAY
SEPTEMBER 13, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President: Ben Henderson,
Cliff Plov, James Unger, Al Nimmler
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the Meetings of August 9, 1971 and August 23, 1971 were
approved.
n
City Administrator I. G. Johnson explained the agreement with the
State of Oregon Corrections Division regarding the Work Release
Program. The only difference with previous agreement is the limit
of two (2) prisoners at any one time. Police Chief will inform the
Police Commisioner when a work release prisoner is accepted by the
City. Motion was made, seconded and passed to go ahead with this
agreement.
City Administrator I. G. Johnson reported on The Emergency Employment
Act. Under this Act The City of Reedsport will be granted the right
to employ four (4) new employes, Sewage Plant Operator Trainee, Park
Maintenance Laborer, Police Clerk, and Planning Technician. These
positions will be filled from list of persons registered as unemploy
ed persons at the Local State Employment Office. The Council of
Gcpvernments will decide which applications from all eligible applieants
will be funded within the allocation of funds for each county.
When the Contract is received there will be a special Council meeting
to decide whether the City wants to enter into this program.
COMMITTEE REPORTS:
FINANCE: Clifford Plov, Chairman
WATER: Rudy Ruppe, Chairman ask what progress had been made on
replacing water line in tunnel. City Administrator I. G.
Johnson stated that this work would be started soon.
SEWER & STREETS: Oscar Anderson, Chairman introduced George Wheat
who stated that he thought the price for dumping
sewage pumped from septic tankj^s into the City
plant was toc?high. Mr. Wheat said that he had
checked with several other Cities and their fee
was much lower. City Administrator I. G. Johnson
stated that the plants Mr. Wheat mentioned were
not Secondary Plants. Oscar Anderson assured
Mr. Wheat that he would look into this matter.
BUILDING, PLAYGROUND & LIGHTS: James Unger, Chairman
POLICE: Albert Nimmler, Chairman reported about a trap being set
in someones yard and wanted to know if there was a City
Ordinance to prevent this. City Attorney William Jayne
stated that the City had no ordinance to prohibit people
from setting traps on own property.
FIRE: Ben Henderson, Chairman
YOUTH: Rudy Ruppc, Chairman ask about getting sidewalks along
Longwood Drive next to Highland School. It was agreed
to get together with the County,. School and City to see
if they could work together on this project.
REPORT OF CITY ATTORNEY: City Attorney William Jayne read Contract
V7ith the City of Gardiner for Sewage Treatment, and
'stated that The City of Gardiner would maintain all their
lines up to the Reedsport Plant. Motion was made, seconded
and passed to have the Mayor and The City Administrator sign
Contract.
REPORT OF CITY ADMINISTRATOR: I. G. Johnson reported there would
I be a League of Oregon Cities meeting in Nov. and ask
Council members to give any ideas they might have to him
and he would forward them to The League as this is what
they base their program on.
City Administrator passed out year end financial report and
explained the report to Council members and those present.
It was sugested that there be different seating arrangements at the
Council Meetings, with the Mayor seated in the center with other
members seated in some prearranged order, so as to give better
comunication between members and the people present. Council members
agreed that this could be done.
It was agreed to have name plates for each Council member. City
Administrator, City Attorney, and secretary.
413
Both Suggestions were adopted by the council.
Motion was made, seconded and passed that City Council Members vote
by raising their hand rather than by voice.
Meeting Adjourned.
Attest:
Thoommaas S. T huk. Mayor
I. G. Johif^^f«nt-r-City Administrator Mafeel E. AndrW^, Rec. SecT
Bills approved at the Sept^ ^ 13, 1971 meeting:
State of Oregon, Department of Motor Vehicles
Umpqua Watershed Resources Dev. Assoc.
City of Reedsport Payroll Fund
Walter James Stov/e Jr.
Steven Ihomton
City of Reedsport Petty Cash
League of Oregon Cities
City of Reedsport Payroll Fund
Umpqua Branch, The Oregon Bank
Pacific Security Bank
Joan Coady
Department of Revenue
Holly Christina Hall
Deborah Dawn Holland
State Accident Insurance Fund
Mrs. Ray Hass
Brenda Joyce Miller
Johnson Rock Products
A & C Janitor Service
American LaFrance
Atlantic Richfield Company
Al's Market
Berge & Wally's Chevron Station
Baker's Saw Shop
Central Lincoln PUD
Courier
Courier
Coos Bay Supply Co.
Coos Bay Stationery Co.
Arthur C. Chirrick
Davis Chrysler-Plymouth, Inc.
Flexible Pipe Tool Co.
Harlan Gessfprd Erichsen Inc.
Hansen Electric Company
Harlan Gessford Erichsen Inc.
International Conference of Building Officials
Ken Kent
George W. Melville
Meter Box Equipment Co.
Oregon Volunteer Firemen's Assoc.
Northv/est Photocopy Corp.
Noble Drug
Oregon Section ICMA
Pennwalt
Pape Bros, Inc.
Paramount Pest Control Inc.
Social Security Division
R. Rochon Photography
Reedsport Mill Co. Inc.
Reedsport Auto Parts
5.00
5.00
3500.00
8.00
11.50
41.79
790.73
12787.71
26348.75
12060.00
205.00
45.00
23.00
13.00
500.76
305.00
16.00
307.86
40.00
295.75
289.09
2.65
2.50
32.85
1358.77
54.05
23.66
732.69
77.53
5.25
7.05
7.61
7.20
58.00
230.00
61.05
47.29
111.50
363.08
15.00
87.40
5.60
5.00
65.70
15.25
8.00
821.71
113.50
13.75
123.45
Reedsport Insurance Service . 35.00
Reedsport Logging Supply Co, 1.42
Reedsport Concrete Products Co. 1.30
Reedsport Motor Freight, Inc. 6.25
Reedsport Outdoor Shop, Inc. 10.10
Reedsport Police Department 25.63
City of Reedsport 70.00
Standard Oil Company of California . 116.33
Scientific Products 3.80
Smith Blair 72.62
The Allen Smith Company 30.00
Ivar A. Stavig . 92.50
F. W. Stevens Printing Co. . • 53.75
Stamper's J & J Tire Co. 6.14
State Accident Insurance Fund 534.73
^ Thompson Ford Sales 57.64
I Teletron 30.40
I I Forrester G. Taylor 50.00
I Union Oil Company 92.75
' Umpqua Building & Hardware 166.81
Umpqua Plumbing Co. 2.70
Umpqua Industrial Supply Co. 81.80
Jim's Umpqua Drug 42.91
Umpqua River Navigation Company 10.40
Union Oil Company 5.76
Waterworks Supplies Co. 39.00
Western Auto Assoc. Store 2.07
Jon Michael Kratz 6.00
Umpqua Branch, The Oregon Bank 7076.25
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, OCTOBER 11, 1971 at 8s00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk - -
Councilmen Rudy Ruppe, President; Albert Nimmler,
Oscar Anderson, Clifford Plov, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Absents James Unger
Meeting was called to order by Mayor Thomas. Tymchuk.
Minutes of the September 13, 1971 meeting were approved.
City Administrator I. G. Johnson reported that Southern Pacific
has agreed to accept the counter offer of $1000 made by the
city for the dike easement across their property. Resolution was
read by City Attorney William Jayne accepting the terms of the
agreement and agreeing to pay Southern Pacific $1000.
Motion was made by Ruppe, seconded and passed unanimously
approving the resolution and authorizing City Administrator
I. G. Johnson and Mayor Tymchuk to sign the necessary papers.
Copies of a Planned Unit Development Ordinance had been mailed
to all City Council and Planning Commission members. Planning
Commission Chairman V7illiam Hardy stated that the monbers of
that committee would study this ordinance and make recommendations
at their next meeting.
A zoning map was discussed. City Administrator I. G. Johnson
stated that funds could be made available. Mayor Tymchuk
recommended that the matter wait to see if a planning technician
can be hired by the city under the Emergency Employment Act
qualified to work on.this project.
COMMITTEE REPORTS
BUILDING, PLAYGROUND AND LIGHTS - James Unger Chairman
Mrs. Harry Dillon, representing the Reedsport-Gardiner Lions
Club Auxiliary, read a letter stating that their org^ization
was:pre^ntilfig_t^ with a check for $500 for the purchase
415
of some new playground equipment. Stipulation was made that some
members of that group be allowed to help in the selection of the
equipment.
V7ATER - Rudy Ruppe, Chairman
Chairman Ruppe reported that he had conferred with Roy Erichsen
regarding a long range program for water system improvements.
City Administrator I. G, Johnson stated that matching Federal
money will again be available under the "701" program as of
July 1972 and that the city should now make application for money
from this fund. Such application must be submitted to the
Council of Governments by November 1.
City Administrator I. G. Johnson reported that work is now
being done on the pipeline through the tunnel.
STREETS AND SEi^'TERS - Oscar Anderson, Chairman
Chairman Anderson reported that he had studied the fees being
charged for dumping of sewage intb the disposal facility as
requested by George TVheat. He had concluded that a $10.00 fee
is not unreasonable. Other councilman were in agreement and
the dvimping fee will remain at $10.00.
A letter from Edith Stuller was read requesting joint action of
the school and city to construct sidewalks along Winchester
Avenue from Thompson Ford Sales to the railroad tracks. City
Administrator I. G. Johnson will answer the letter e3q)laining
that the matter will be taken care of after the county completes
their planned improvements to that street in 1972.
A request by residents of View Street for a street light was
referred to James Unger, Chairman of the Building, Playground
and Lights Committee.
YOUTH - Rudy Ruppe, Chairman
City Administrator I. G. Johnson reported that he had met with
a delegation of students from the high school and discussed
possible projects which they might work on.
Mayor Tymchuk read letters from the Chamber of Commerce and
Reedsport motel owners requesting enforcement of regulations
on noise from trucks and other vehicles operating within the
city.
A letter from William Jayne, City Attorney, was read stating his
opinion that Ordinance 494 (nuisance) and ORS 483 give ample
authority to prosecute cases of excessive noise. Discussion
followed. Suggestion was made that signs be placed at the city
limits stating that anti-noise ordinances would be enforced.
City Attorney V7illiam Jayne was instructed to draft the wording
of the signs and City Administrator I. G. Johnson will contact
the State Highv/ay Department for permission to post such signs.
Letters are to be written to some of the major trucking firms
requesting cooperation.
Mayor Tymchuk appointed Lincoln Swain to the Planning Commission
to finish the unejq^ired term of Lee Clements. Motion v/as made,
seconded and passed unanimously approving this appointment.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson announced that^wo meetings have
been scheduled to study flood control on the Uitpqua. Meetings
will be held October 14 at the Douglas County Building in Reedsport
and October 28 at the Douglas County fairgrounds.
Paving should be completed this week. Work on the Winchester
Avenue pump station is nearing completion.
Kenneth Murphey, operator of the water pollution facility, reports
that the plant is operating well above required standards.
City Ac^inistrator I. G. Johnson reported that an agreement had
been signed v/hereby the City of Reedsport may hire four employees
under the Emergency Employment Act. Such employees approved are
a police matron, sewer plant trainee, planning technician ^d a
n
public works maintenance man. . ,
Motion was made, seconded and passed unanimously approving the
signing of the agreement as negotiated by the City Administrator
under the Emergency Employment Act.
The following bills were approved for payment:
City of Reedsport, Payroll:Fund 3500.00
Reedsport Insurance Service 4120.00
General Telsphone 409.08
League of Oregon Cities . 790.73
Umpqua B?:anch - The Oregon Bank 465.00
Virginia.Leach . 13.27
Dorothy Bozulich 63.56
Teresa Cline 15.00
Nancy Laswell 11.00
Ann Applegarth 33.00
Barbara Campbell ^ 32.00
Joan Waite 62.55
Suzanne Ford . 11.72
Lily Rider , . 70.63 -
Nancy Grothe 82.31
City of Reedsport, Payroll Fund 11847.83
Umpqua Branch, The Oregon Bank 625.00
Carl Henderson 55.00
Department of Revenue, Income Division 49.00
Grant Edward Matthews 26.00
Rick Don Weems 24.00
Virginia Hoag 28.00
Atlef Moos 1.00
Edward Fawcett 28.00
Department of ..Motor Vehicles 5.00
Department of Motor Vehicles 5.00
Johnson Rock Products 557.89
Connie Sams Jr. 13.00
Edwin Miner 55.00
A &.C Janitor .Service . . - 40.00 . /
Atlantic Richfield Company 304.57
Robert Stratton 44.75
Central Lincoln PUD 1274.75
Coos Bay Supply Co. 640.00
Coos Concrete Products . . ^ 10.00
Coast to Coast Stores 20.42
Courier , 47.46
Coos,Bay Stationery Co. , 3.91
Courier , , , 6.67
Engineered Control Products . . 16.50
Eugene Concrete Pipe Co. 216.00
Fir Avenue Cafe 44.05
General Telephone . 416.09
Hach Chemical Company, Inc. ^ 12.85
Hansen Electric - 321.97
Harlan, Gessford Erichsen 90.00
Jim's Umpqua Drug . 22.00
Laskey-Clifton Co. 30.00
Meter Box Equipment Co. , 62.48
George W. Melville , . 64.48
Oregon State Highway Department , 30.53
Paramount Pest Control 8.00
Pennwalt 65.70
Social Security Division . . 714.39
Reedsport Fire Department . 1192.50
Ross' Flowers and Gifts 4.00
Noble Drug , 5.70
Reedsport Concrete Products 35.40
Reedsport Auto Wreckers . 20.00
Reedsport Police Department 29.64
417
418
Reedsport Motor Freight, Inc.
Reedsport Outdoor Shop, Inc.
Reedsport Auto Parts
City of Reedsport
Standard Oil Company of California
Ivar A. Stavig
State Accident Insurance Fund
Share Corp.
Forrester G. Taylor
Twin City Laundry
Thompson Ford Sales
Union Oil Company
Utilities Supply Co.
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Umpqua River Navigation Co.
Western Foundry Company
Arthur Chirrick
Robert Stratton
Stanley Harper Jr.
James Jarvis
James Holmes Jr.
Max-Sig Communications, Inc.
Reedsport Fire Department
V7illiam Winfield
Meeting adjourned.
Attest:
Thomas S.
28.73
4.40
86.11
70.00
104.63
92.50
493.12
562.60
50.88
8.00
15.03
98.41
19.58
105.05
7.86
95.48
233.04
60.00
60.00
60_00
60.00
60.00
32.34
34.00
60.00
uk. Mayor
I. G. Jo^p^n, City Administrator Bernell McClay, Rec. S^c
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, NOVEMBER 8, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tyrachuk
Councilmen Rudy Ruppe, President: Albert Nimmler,
Oscar Anderson, James Unger, Clifford Plov, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the October 11, 1971 were approved with the following
correction: "STREETS & SEWERS - A request by residents of View
Street for a street light" should read "A request by residents of
York Street".
Motion was made by Rudy Ruppe, seconded by Albert Nimmler that
City Administrator I. G, Johnson be authorized to sign the contract
with the Central Lincoln PUD to supply power to operate the newly
installed storm pump on Winchester Avenue. Passed unanimously.
City Administrator I. G. Johnson reported on the special census
fpr the City of Reedsport. New figures show a population for tie
city of 4,254 which represents a gain of 215 over the federal
census of 1970.
City Administrator I. G. Johnson reported that the inspector
for the Corps of Engineers has recently inspected the dike and
found everything as it should be. A growth of alder will be
sprayed in the spring.
419
COMMITTEE REPORTS
STREETS & SEWERS - Oscar Anderson, Chairman
Patching of holes in streets is being done as weather permits.
BUILDING, PLAYGROUND & LIGHTS - James Unger, Chairman
Recpiests for more street lighting on York and Higl;i Streets were
discussed. City Administrator I. G. Johnson will contact the
Central Lincoln PUD cind have them check into the best locations
for needed lights.
Chairman Unger reported that the Park Committee will meet to
investigate further a location for a baseball field. They will
also meet with a committee from the Lions Club Auxiliary to select
equipment for the playgrounds.
^ City Administrator I. G. Johnson reported that the county plans
! to be used for the public rest rooms for the playgrounds have
been submitted to the state.
I
Mayor Tymchuk suggested that letters be written to the Lions Club
cuid the Jaycees thanking them for painting the equipment in the
Lion's Club Park.
POLICE - Albert Nimmler, Chairman
Police Chief Chirrick reported that ^e Hallowe'en Dance was a
success. Mayor Tymchuk thanked the police departments for their
work in sponsoring the dance.
Chairman Nimmler re^rted that requests have been made to have
either speed signs 6a? "Children Playing" signs posted in both
Forest Hills areas. City Administrator I. G. Johnson, Police
Committee Chairman Nimmler and Police Chief Chirrick will inves
tigate and have signs placed where needed.
REPORT OF CITY ATTORNEY
William Jayne, City Attorney, reported that the anti-noise traffic
signs will be taken care of immediately.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that he had contacted
a firm regarding the building of fences around the newly constructed
Winchester Avenue pump station and the Juniper Street punp station.
The price quoted was $5.31 per running foot for a seven foot fence.
Total cost for the two stations would be $3326.50.
Motion was made by Plov, seconded by Unger that the City Administrator
be authorized to hire this contractor to erect fences around the
two pump stations at the quoted price. Passed unanimously.
Motion was made by Ruppe, seconded by Nimmler that City Administrator
I. G. Johnson be authorized to renew the existing liquor licenses
for a period of six months. Passed unanimously.
Reminder was given of the League of Oregon Cities Convention on
' November 14, 15, 16.
' iI Mayor Tym"chuk stated that he will have names ready to appoint
new members to the Citizen's Advisory Board by the next meeting.
Mayor Tymchuk pl:e6eiitfea?.^^iapplication for change of location
for tavern by John Burgess and Leslie Peterson. Change requested
would be to a location at 13th and Hawthorne. This would be
facing Highway 101 and across 13th Street from the A & W. No
action was taken on this request in order to give the schools and
citizens of the area time to voice opinions on the request.
The following bills were approved for payment:
Laskey-Clifton Construction Co. 11355.20
Southern Pacific Transpbrtation Conpany 1000.00
Douglas County Council on Alcoholism 10.00
420
Umpqua Branch, The Oregon Banlc 1120.00
City of Reedsport, Payroll Fund 3500.00
League of Oregon Cities 790.73
Gerald Wayne Edwards 19.00
Umpqua Branch, The Oregon Bank 3318.75
City of Reedsport - Payroll Fund 12027.89
Department of Revenue, State of Oregon 72.00
State of Oregon, Department of Motor Vehicles 25.00
Audrey Moss 30.00
Harold Faircloth 11.50
City of Reedsport, Petty Cash 47.35
American LaFrsince 189.70
A & C Janitor Service 40.00
Atlantic Richfield Company 296.38
Baker's Saw Shop 3.25
Central Lincoln PUD 1289.93
Coos Bay Supply Co. 640.00
City of Reedsport 70.00
Coos Electrical Supply Co. 3.92
Ed's Electric 332.85
Fir Avenue Cafe 10.45
General Telephone 416.52
Hammond Roofing Co. 345.00
Hach Chemical Company, Inc. 7.70
Jim's Umpqua Drug 32.85
Johnson Rock Products 492.09
Alyce McGee 12.50
Doris Mays 12.50
Peggy Hales 12,50
Kathy Sclease 12.50
Noble Drug 5.70
Noble Drug 5.96
Northwest Photocopy Corporation 3.00
Pennwalt Corp. 332.00
Paramount Pest Control 8.00
Pacific Water Works Supply Co. 52.22
Pennwalt 65.70
Social Security Division 723.76
Reedsport Auto Parts 124.02
Reedsport Motor Freight 204.25
Reedsport Logging Supply 22.85
Reedsport Concrete Products 2.00
Reedsport Police Department 21.71
Courier 8.69
Reedsport Outdoor Shop, Inc. 9.85
Rainbow Inn 7.95
Reedsport Fire Department 667.50
Ross' Flowers & Gifts 37.30
Standard Oil Company 127.35
Sparling Envirotech 19.50
Stults, Jayne, Murphy & Anderson 5.00
Stanper's J & J Tire Co. 2.50
State Accident Insurance Fund 409.13
John T. Truett, Sheriff & Tax Collector 194.70
Forrester G. Taylor 52.09
Thompson Ford Sales 24.28
Umpqua Building and Hardware 68.26
Umpqua Building and Hardware 93.34
Umpqua Plumbing Co. 2.10
Umpqua Cafe 33.75
Umpqua River Navigation Company 89.27
Umpqua Industrial Supply Co. 20.32
Edwin Miner 178.00
Meeting adjourned.
ATTEST:
^I'homas S.''*tymch^i Mayor
I. G. JoWson, City Administrator Bemell McClay
421
fiJIEJUTES OF. THB GOUNQIXi I^BTING OF, THE CITY OF REEDSPORT ON
MONDAY, DECEMBER 6, 1971 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe# President; Oscar Anderson, Cliff
Plov, Ben Henderson, Albert Niinmler
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: James Unger
Meeting was called to order by Mayor Tymchuk.
Minutes of the November 8, 1971 meetibig were approved.
V
Planning Commission recommendation for approval of requested zone
change from residential to commercial for lots 8, 9, 10, 11, 12
and 13 of block 86 was discussed. Petition with re<^ired number of
signatures of residents living within a 300 ft. radius of the area
had been presented to the City Council. Planning Comonnission Chairman
William Hardy stated that the Planning Commission feels that the
character of this area is no longer primarily residential. City
Attorney William Jayne recommended that a public hearing be held
at the next council meeting.
Motion was made by Henderson, Seconded by Ruppe that a public hearing
be called for consideration of this zone change at the next council
meeting. Passed unanimously.
City Administrator I. G. Johnson presented a supplemental budget
for the Public Employment Program. This budget allowed for expenditures
of $29361.00 from federal grants for the fiscal year 1971-72.
It requires no tax levy ^d no funds other than those allowed.
Budget covers hiring of one employee at the water pollution plant,
one public works maintenance man, one police matron and a planning
technician. Mr. Johnson recommended that the City go ahead and adopt
this budget and call for a special hearing to put it into operation.
Budget requires no spending of city money.
Motion was made, seconded and passed imanimously that this budget
be adopted and a special hearing called for December 27, 1971.
Application for transfer of beer license for Wards Tavern from
its present location to a new location at 13th and Hawthorne was
discussed. Letter was read from Mrs. Rosie Lillebo opposing this
location for a tavern. The City Council had received a petition
signed by^ more than ninety persons living in the adjacent area
protesting this location for a tavern. Discussion followed.
Councilmen es^ressed the opinion that this was not a good location
for a tavern because of the large number of gr^de school children
v^o must pass by on their way to and from school. Also they felt
that the wishes of the people of the area must weigh heavily any
decision ithey make. John Burgess and Sam Wigle represented the
interests^ of the tavern owners. Citizens of the area spoke in protest
to the tavern location.
^ Motion was made by Nimmler, seconded by Plov that the City Council
deny approval of transfer of liquor license for Ward's Tavern
to 13th and Hawthorne. Passed unanimously.
The Planned Unit Development Ordinance recommended by the Planning
Commission was discussed. Planning Commission Chairman William
Hardy explained the ordinance and stated that he felt such an ordinance
allows a developer more latitude for good planning. Heinz Kaufmann
also spoke in support of the ordinance v^ich is patterned after
one in effect at Lake Oswego.
Mayor Tymchuk suggested that all covincil members attend the next
meeting of the Planning Commission and study the ordinance more
carefully^ Council will be notified of the meeting on December 27.
COMMITTEE REPORTS
BUILDING,,PLAYGROUND AND LIGHTS - James Unger Chairman
No decision on needed street lighting will be made until Chairman
Unger can be present.
POLICE - Albert Niinraler, Chairman
Police Chief Arthur Chirrick brought up the possibility of locating
street lights at the school crossing near Pioneer school. Discussion
followed. City Administrator I. G. Johnson will contact the State
Highway Department regarding placing one light on each side of the
highway at this location.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that the first section
(52 ft.) of new pipe has been placed in the tunnel and plcuis are
in progress for continuing the project.
Bad drainage spots in the down town area were discussed - by the
depot* on 5th street cuad on 10th street. Maps made up by Harlem#
Gessford# Erichsen Assoc. were consulted. Plans will be made to
take care of needed drainage in the near future.
City Administrator Johnson reported that he has two applicants
which he is considering for the position of city planner. City
Council will meet on Monday« December 13, to interview these men.
Mayor Tymchuk brought up the offer of a free sign made by a sign
company. City Planning Commission had recommended that this offer
not be accepted. Decision was made not to put the city under obligation
to this company by accepting the offer. Councilman Nimmler stated
that he favored a "Welcome to Reedsport" sign, but that such a sign
could be put up by the city. City Administrator I. G. Johnson
was instructed to write to the sign company declining the offer for
a free sign.
Mayor Tymchuk clarified the matter of complaints which he often
receives. Unless complaints are signed, they will not be brought
up at council meetings.
The following bills were approved for payment:
Thomas Tymchuk 60.00
Oscar Anderson Jr. 60.00
Ben Henderson 60.00
Clifford Plov 60.00
Albert Nimmler 60.00
James Unger 60.00
Bert Bartow 60.00
Melvin DeVelbiss 60.00
I. G. Johnson 96.00
William Hardy 60.00
Portland State University 1276.00
Heinz Kaufmann 60.00
City of Reedsport, Payroll Fund 3500.00
U. S. Post Office 30.00
Ivar A. Stavig 92.50
James Mitchell 5.00
Jim Dimaway 5.00
Debbie Spencer 5.00
Becky Blum 5.00
Debbie Bowman 5.00 [
Terry Kuhn 7.88
L. G. Chaffee 3.00
Annabelle Rodgers 3.00 <
Dorothy McGowan 3.00
Bette Hillier 3.00
Earnestine Bcdl 3.00
Grace V. Boyd 3.00
Herschel E. Nickels 3.00
Lyla J. Posey 3.00
Dolores A. Tillis 3.00
Bette L. Barcus 3.00
Lolita I. Atterbury 3.00
Irene L. Eidson 3,00
James Unger 36.00
Clifford Plov 36.00
Bert Bartow 36.00
William Hardy 36.00
\
Heinz Kaufmann 36*00
Oscar Anderson Jr. 3j6.00
Thomas S* Tymchuk 36.00
Albert Nimmler 36.00
Ben Henderson 36.00
U. S. Post Office 234.25
Umpqua Branch, The Oregon Bank 160.00
League of Oregon Cities 839.62
Coos Bay Supply Co. 3544.80
Coos Bay Supply Co. 1772.40
State of Oregon, Department of Motor V^icles 15.00
Curtis Wayne Neiss 13.00
Thomas Albert Lewis 13.00
Steven Vernon Shepherd 9.00
Linda Jean Mix 11.50
Dennis Wayne Phillips 3.00
Jewell Helen Krick 50.00
City of Reedsport, Payroll Fund 13053.87
Department of Revenue, Income Division 55.00
Atlantic Richfield Company 283.52
A & C Janitor Service 40.00
U. S. Post Office 300.00
Bay Printers 7.75
Central Lincoln PUD 1532.16
Arthur Chirrick, Chief of Police 31.32
Coos Grange Supply Co. 15.00
Coos. Bay Supply Co. 1230.00
Arthur Chirrick, Chief of Police 49.90
Courier 16.12
George F. Cake Co. 20.71
Coast to Coast Stores 23.52
Ed*s Electric ' 33.00
Fir Avenue Cafe 17.75
Fairway Motors Inc. 46.85
General Telephone 404.65
Baker^s Saw Shop ' 24.55
The Golden Rule ' 5.00
George's Painting Service 445.00
James A. Holmes 8.00
Hansen Electric Co. 100.00
Stults, Jayne, Murphy & Anderson 105.00
Jim's Umpqua Drug 16.10
Stults, Jayne, Murphy & Anderson 12.00
Lower Umpqua Hospital 55.48
League of Oregon Cities 309.75
Laskey-Clifton Corp. 30.00
George W. Melville 79.37
Doris E. Mays 10.82
Muni Chem Corporation 152.12
Noble Drug 6.94
Or^on Association, Chiefs of Police 25.00
Paramount Pest Control 8.00
Port of Umpqua 15.66
Dawn Peseau 6.25
Social Security Division 656.46
Reedsport Insurance: Service 2019.50
Reedsport Police Department 17.96
Rainbow Cafe 7.05
Fire Department 745.00
Reedsport Auto Parts 155.54
City of Reedsport 70.00
Reedsport Outdoor Shop 2.75
Reedsport Logging Supply Co. 2.56
Standard Oil Co. of California 202.50
Scientific Products 56.00
Stamper's J & J Tire Co. 64.00
Southwestern Oregon Community College 78.45
School District 105 565.27
State Forester 103.06
State Accident Insurance Fund 493.26
Ivar A* Stavig
John Truett, Sheriff & Tax Collector
Thompson Ford Sales
Traffic Safety Supply Co.
Union Oil Company
Umpqua River Navigation Co.
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Waterworks^ Supplies Co.
William Winfield
Yearous Lumber Co.
George Hutter
The Sea Cliff
Meeting adjourned.
ATTEST:
92.50
390.47
15.30
35.95
639.77
181.60
. 44.54
135.78
21.41
8.00
228.88
460.00
175.00
'^'^^liomas S. Tymcjmki Mayor
It
I. G. Jo&h^n, City Administrator Bemell McClay, Rec. Sec
rs
MINUTES OF THE SPECIAL MEETING AND BUDGET HEARING FOR THE SUPPLEMENTAL
PUBLIC EMPLOYEES $>ROGRAM BUDGET ON MONDAY^ DECEMBER 27« 1971 at 8:00
P. M. at the CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, James
Unger, Cliff Plov
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Ben Henderson« Albert Nimmler
Meeting was called to order by Mayor Tymchuk for the purpose of
having a public hearing on the Supplemental Public Employees Program
Budget as adopted by the Council on December 6, 1971.
Motion was made by Unger, seconded by Ruppe that the supplemental
budget be adopted as presented. Passed unanimously.
Resolution'making appropriations for the supplemental budget as
presented was read by Mayor Tymchuk. Motion was made by Plov,
seconded by Anderson that the resolution be adopted. Passed iinanimously.
City Administrator I. G. Johnson presented a letter from Robert
Logan stating that the City of Reedsport application for 701
federal money had not been funded. Application for funds was for
a comprehensive study of water and sewer systems.
Meeting adjourned.
ATTEST:
Thomas S. Tymc: Mayor
I. G^. Joh^^n, City Administrator Bernell McClay, Rec(/ Sec
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, JANUARY 10, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Tymchuk
Rudy Ruppe, President; Oscar Anderson, Cliff Plov, Ben
Henderson, Albert Niinmler
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: James Unger
Meeting was called to order by Mayor Tymchuk.
Minutes of the Decennber 6, 1971 meeting were approved.
Public hearing was held on the requested zone change from Residential
No. 2 to Business No. 3 for lots 8, 9, 10, 11, 12 and 13 of Block 86
Amended Railroad Addition. No objections were made. Mr. Kakushka
of Smith River Trailer Sales reported that all plans were ready to
go ahead with the project. /Building Inspector M. R. DeVelbiss stated
that all plans met with h£;^pproval.
Motion was made by Anderson, seconded by Henderson that the change
fr^ Residential No. 2 to Business No. 3 for the above listed
property be approved as requested. Passed unanimously.
\
Bid6 were opened for supplying gasoline for the police cars for
the year 1971-72 with the following bids sulaniiitted:
Thompson Ford Sales
Regular 24.5 Ethyl 38.5
R & L Garage
Regular 33 Supreme 35.75
Reedsport Discovint
Regular 32.5 Supr^ie 35.5
Motion was made by Plov, seconded by Ruppe that the low bid made
by Reedsport Discoimt be accepted (Regular 32.5; Supreme 35.5).
Passed unanimously.
Bids were opened for supplying a pick-up truck to the City with
the following bids submitted;
Thompson Ford Sales $3092.13
Daily Motors (V-8 motor) 3508.94
Davis Charysler Plymouth 2995.00
Fairway^ Motors 3145.44
City Administrator I. G. Johnson also checked with the State of
Oregon regarding prices on pick up trucks.
Bids were taken under advisement with a decision to be made at a
later date.
\
Planned^ Unit Development Ordinance was discussed. City Attorney
William Jayne suggested that it might be well to wait until after
a city planner had been hired to make a final decision on this
ordinance. Mayor Tymchuk requested that the Planning Commission
be notified that a decision will be made at the next council meeting.
COMMITTEE REPORTS
STREETS AND SEWERS - Oscar Anderson, Chairman
Chairman Anderson suggested that the Huefmbers of the council be
considering the need for purchase of a new street sweeper. City
Administrator Johnson stated that it may be possible to get one
through the State.
BUILDING, PLAYGROUND AND LIGHTS - James Unger Chairman
City Attorney William Jayne reported that Chairman Unger would like
to have a special park fiind set up. Mr. Johnson stated that such
a fund has already been established.
REPORT OF CITY ATTORNEY
City Attorney William Jayne requested the purchase of a tape reorder
for use by the Police Department in drunk driving cases. City
Administrator I. G. Johnson, City Attorney Willie Jayne and Council
man Nimmler were requested to Ipok into the matter.
425
REPORT OF CITY ADMINISTRATOR
Letter was read from the Southwest Oregon Commvinity Action Committee
regarding the ^ssibility of insurance coverage through the City for
the skating program. The matter was discussed and several possibilities
suggested. City Administrator I. G. Johnson ^d City Attorney William
Jayne will investigate further and report at the next coiincil meeting.
City Administrator I. G. Johnson received notification from the
County that the project on Winchester Avenue is scheduled to begin
in April. Bids will be called for in February or March.
A representative of the State Industrial Accident Commission requested
that some dangerous snags be rennoved from the area close to the water
intake access road, fitenasha has given permission for the City to
remove these snags.
The possibility of buying a dump truck for the City through the
State has been investigated. Fxinds for such a purchase have been
budgeted. Grader tires have also been ordered from the State.
1
Copies of the audit have been given to the members of the council
to be taken home and studied for discussion at the next meeting.
A meeting of members of the City Council will be held on Monday,
January 17, to consider applications for a city planner. Notices
will be mailed to co\incilmen.
Discussion was held regarding e3q>enses incurred by Mayor Tymchuk
in attending OCCDC meetings. Opinions were es^ressed by councilmen
and City Attorney William Jayne that such expenses should be paid
for by the City.
The following bills were approved for payment:
Laskey-Clifton Construction Co.
Laskey-Clifton Construction Co.
City of Reedsport
Don Hughey
Dale Howard Wilson
City of Reedsport - Payroll Fund
Donald Mix
John J. Grabow
League of Oregon Cities
Doris Mays
Sears Roebuck & Co.
Ernest Morgan
Mrs. Raymond Hass
Department of Revenue
City of Reedsport - Payroll Fund
City of Reedsport - General Fund
Umpqua Branch, The Oregon Bank
Michael Donald McDaniel
Al's Market
Atlantic Richfield Company
A & C Janitor Service
Baker's Saw Shop
Central Lincoln PUD
Bay Printers
Coos Grange Supply
Coos Bay Stationery Co. '
Coos Bay Gun & Dive
Chapman Bros.
Courier
Arthur C• Chirrick
Courier
Courier
Daily Motor Company
Del Chemical Corp.
Reedsport Fire Department
Florence Auto Parts
American LciFrance
Feenaughty
Fairway Motors Inc.
General Telephone
Hansen Electric Company
1500.00
3965.54
44.08
28.00
305.00
4000.00
5.00
80.00
863.35
305.00
75.82
55.00
305.00
46.00
13564.08
282.07
300.00
19.00
13.77
360.65
40.00
12.35
1627.03
49.50
39.75
35.67
13.00
38.77
180.42
2.50
17.08
4.00
94.10
45.13
665.00
91.22
205.85
260.00
5.25
426.89
68.11
n
Stanley L. Harper
Johnson Rock Products
Jim's Umpqua Drug
Alyce McGee
Doris Mays
Peggy Hales
Cherry Stone
Elizabeth Keith
Laskey-Clifton Corp.
C* A* Miller & Son
Doris Mays
Oregon State Highway Department
Noble Drug
Oregon Fire Chief's Association
101 Service
Pape Bros.« Inc.
Pennwalt
Paramount Pest Control, Inc.
Social Security Division
Reedsport Auto Parts
City of Reedsport
Reedsport Concrete Products
Ross' Flowers & Gifts
Red Valve Company, Inc.
City of Reedsport
Reedsport Logging Supply Co.
R. Rochon Photography
Reedsport Motor Freight
Reedsport Police Department
Stamper's J & J Tire Co.
Stults, Jayne, Murphy & Anderson
Sprouse Reitz
Ivar A. Stavig
Standard Oil Co. of Cal.
State Accident Insurance Fund
Thompson Ford Sales
Forrester G. Taylor
Utilities Supply Co.
Gaylord Vaughn
Umpq[ua Building and Hardware
Umpqua Industrial Supply Co.
Waterworks Supplies Co.
Arthur Chirrick
Robert Stratton
Stanley Harper Jr.
James Jarvis
James Holmes Jr.
William Winfield
Union.Oili^Qomp^y^
Reedsport Insurance Service
Umpqua River Navigation Co.
Perry Electric & Plumbing Supply Co,
Meeting adjourned.
ATTEST:
14.75
147.77
57.50
12.50
12.50
12.50
12.50
12.50
30.00
1535.00
9.75
32.85
5.96
15.00
3.90
21.20
65.70
8.00
535.61
243.10
29900.00
53.75
5.40
282.00
70.00
3.03
113.00
21.73
25.04
56.00
50.00
5.70
92.50
202.50
564.18
114.90
100.00
72.69
800.00
137.34
219.69
127.78
60.00
. 60.00
60.00
60.00
60.00
60.00
388.34
100.00
271.17
118.56
Thomas S^T^^aiuk, Mayor
I. G. John(^piif7"City Administrator Bernell McClay, RecJ Sec
427
MINUTES OF THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON MONDAY
FEBRUi^Y 1, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Tymchuk
Rudy Ruppe, President; Oscar Anderson, Ben Henderson,
Albert Nimmler, Clifford Plov
City Administrator I. G. Johnson
Absent* James Unger
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minute^s of the January 10, 1972 meeting were approved.
The following Plcuining Commission recommendations were presented and
discus.sed. . , . ^
1. That the City Council immediately ^adopt a temporary
requirement that all commercial or industrial construction
come under at least fire zone 2 classification as recognized
by the Uniform Building Code until the City adopts a Fire
Zpne Ordinance as required by the Uniform Building Code.
2,. That no building permits for commercial or industrial
buildings be issued within less than ten days from the date
ojC application.
City Administrator I. G. Johnson esq^lained that no action cam be
taken on the first recommendation until the City Attorney can draw
up an ordinance amending the existing ordinance to put this
temporary measure into effect.
Motioix was made that the City Attorney, City Building Inspector
and City Administrator work together to draw up the ordinance
required to put the temporary measure recommended by the Planning
Commission into effect. Seconded. Passed unanimously.
Mayor .Tymchuk recommended that the second recommendation regarding
building permits be approved.
Motion, was made, seconded and passed unanimously that the second
recommendation of the Planning Commission be approved as stated,
that this be included in the same ordinance to be drawn up regarding
fire zone, and that the Building Inspector so inform all builders.
Building Inspector M. R. DeVelbiss suggested the fomation of an
Appeals Board to assist in the settling of disputes. Further
study and consultation will be made with the City Attorney before
any decision is made.
The Planned Unit Development Ordinance was further discussed.
Consensus of opinion among the coxincil members was that the ordinance
should be adopted.
City Administrator I. G. Johnson recommended that action wait
until the City Attorney has prepared the final draft of the
ordinance. Lincoln Swain from the Planning Commission agreed that
approval should wait until the final form of the ordinsuice is ready. '
Insurance coverage for the skating program was again discussed.
Since neither the school nor the city are directly involved in the
program no action was taken. City Administrator I. G. Johnson,and
Councilman Ruppe agreed to work further with City Attorney William
Jayne and possibly Superintendent of Schools Thomas Huebner to try
to come up with a solution.
Marilynn Townsend requested that the City Coimcil call a public
hearing to be held regarding possible projects for this year's
Urban Renewal project. Hearings for both the Hawthorne Avenue
and Greenwood Avenue areas were requested for the same time. This
would be for the purchase of Lots 3,4,5,6,7 and 8 of Block 51, all
of Block 45T and to consider acquisition of lots 10, 11, 12, and
13 of Block 51, Lots 3,4,5 and that ix>rtion of Lot 6, Block 75
that is privately ovmed, all in amended plat of Railroad Addition
to the City of Reedsport.
Motion was made to advertise for a public hearing and set the
date of February 21 at 8:00 P. M, for a public hearing on these
two locations as Urban Renewal Projects. Seconded and passed
unanimously.
COMMITTEE REPORTS
POLICE - Albert Nimmler, Chairman
Chairman. Albert Nimmler commented favorably on work of the Police
Department for the year 1971.
FIRE - Ben Henderson, Chairman
Faulty wiring and substandard conditions of the Kruse Apartments
on Water ^Street was discussed. R. M. Ouderkirk protested the slow
procedure in issuing a building permit for repair of fire damage
to this building. Building Inspector M. R. DeVelbiss esqjlained
that whether or not to go to the esq^ense of bringing the building
up to Building Code requirements must be the decision of the
owner of the building and any building pemit must wait until
that decision has been made.
CITY ADMINISTRATOR'S REPORT
City crews are busy falling snags in the Clear Lake area.
All pump.stations have been fenced.
Contracts have been signed and sent to the county for work on the
park rest rooms.
The lions Club and other interested organizations will be contacted
regarding the possibility of tearing down the old Scout Hall to
make room for the new rest rooms at that location.
City Administrator I. G. Johnson introduced Albert Silveira, the
new Planning Technician, and outlined some of the projects on which
he will work.
Mayor Tymchuk appointed Robert Cline to the Planning Commission
to -jEill the unesqjired term of Kenneth Bridges. Motion was made,
seconded and passed unanimously approving the appointment.
The following bills were approved for payment;
Edwin Davis Russell 17.00
Larry Sterling Chatwin 50.00
City of Reedsport, Payroll Fund 4000.00
League of Oregon Cities 865.25
City of Reedsport, Petty Cash 41.53
City of Reedsport, Payroll Fund 13383.10
James M. =Smith 18.00
Department of Revenue, State of Oregon 48.00
Hale Crabb 71.00
Anita Louise Savey 3.00
Janet Clifton 3.00
Maxine Stevens 3.00
Penelope A. Weathers 3.00
Joanna Stevens 3.00
Norman Wicks 3.00
Al's Market 9168
A & C Janitor Service 40.00
Atlantic Richfield Company 431.55
Baker's Saw Shop 17.60
Berge & Wally's Chevron Service 8.50
Central Lincoln PUD 1366.40
Coos Bay Stationery Co. ,95.89
Coos Grange Supply 5.85
Arthur Chirrick, Chief, Reedsport Police Dept. 49.75
Courier 34.85
Chambers Plumbing, Inc. 9.50
Courier 20.95
Courier 20.05
John T. Truett, Sheriff 48.00
Davis Chrysler Plymouth Inc. 35.30
Fir Avenue Cafe 11.90
Iris Swanso^i . , , 19.30
Fire Equipment Co. 24.40
Fairway Motors Inc. 24.00
General Telephone 422.59
General Tire Seirvice 247.84
Hansen Electric Company 175.86
Halo Enterprises, Inc. 26.88
Dr. Charles F. Howitt 10.00
Jim's Umpqua Drug 44.32
George W. Melville 29.55
Meter Box Equipment Co. 60.26
Moe*s Feed & Garden Stores 25.20
Doris E. Mays . 18.00
Max-Sig Communications, Inc. 16.30 ^
Noble Drug 3.55 M
Secretary of State 65.00
Paramount Pest Control 8.00
Pennwalt Corp. 65.70 I
Pacific Motor Trucking Co. 11.29
Social Security Division 878.67
Fire Department 920.00
Reedsport Motor Freight Inc. 212.35
Reedsport Concrete Products 15.68
Rainbow Cafe 9.90
Reedsport Electronics 2.50
Reedsport Auto Parts 657.26
Reedsport Logging Supply Co. 34.68
City of Reedsport 70.00
Reedsport Outdoor Shop 2.45
Share Corp. 386.66
Scientific Products 22.50
Robert G. Stratton 5.95
Ivar^A. Stavig 92.50
State Accident Insurance Fund 502.47
Thompson Ford Sales 43.18
Forrester G. Taylor 50.00
Union Oil Company 333.66
Umpqua Plumbing Co. 13.20
Umpqua Industrial Supply Co. 89.75
Umpqua Building & Hardware 150.72
Western Auto Associate Store 8.05
Standard Oil Co. of California 169.20
C. A. Miller & Son 1826.50
Department of General Services 81.00
Pape Bros., Inc. 311.48
Pennwalt Corp. 332.00
Umpqua River Navigation Co. . 134.33
Zack Turner . 50.00
Reedsport Police Department 23.83
Albert Lewis 150.00
Central Lincoln PUD 335.53
Meeting adjourned. '
ATTEST:
I. G. Jo
Tnomas S. Tymcn^ Mayor
son. City Administrator Bernell McClay, Rec. Sec,
VIMERCfF
DATE ACCOUNT NO
NAME
DISCONTINUED ADDRESS
TOWN
EFFECTIVE DATE OUT
FORWARDING ADDRESS
TOWN
CLERK
WATER RATE
SEWER
CREDIT
RENTING
PROPERTY OWNER
MINUTES OF THE SPECIAL COUNCIL MEETING FOR PUBLIC HEARING ON PAVING
PROGRAM ON MONDAY FEBRUARY 14, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Tymchuk
Councilmen Albert Niinmler, Oscar Anderson, Clifford Plov
City Administrator I, G. Johnson
City Attorney William Jayne
Absent: James Unger, Ben Henderson, Rudy Ruppe
\ Meeting was called to order by Mayor Tymchuk. Puarpose of the meeting
was to have a public hearing on the paving program. Ordinance No. 508,
Motion was made that Ordinance No. 508 be approved. Seconded and
passed unanimously.
^ Meeting adjourned.
' ATTEST:
"^Ihomas S. Tymchp3c, Mayor
I. G. Johh^n, City-Administrator Beimell McClay, Rec. Sec.
431
MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF REEDSPORT
ON MONDAY FEBRUARY 21, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Tymchuk
Rudy Ruppe, President; Oscar Anderson, Ben Henderson,
Albert Nimmler, Cliff Plov, James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk to hold a public hearing
before the City Council upon the proposal submitted by the Urban
Renewal Agency of the City of Reedsport. This proposal involves the
purchase of Lots 3, 4, 5, 6, 7, and 8 of Block 51, all of Block 45;
and to consider acquisition of Lots 10, 11, 12, and 13 of Block 51; Lots
3, 4, 5, and that portion of Lot 6, Block 75 that is privately owned,
all in Amended Blat of Railroad Addition of the City of Reedsport.
The meeting was thrown open for discussion of the proposed Urban
Renewal project. Marilyn Townsend, Administrative Assistant for the
local office. City Attorney William Jayne, City Administrator I. G.
Johnson and members of the City Council answered questions regarding
possible use of the land involved, appraisal procedures, relocation, etci;
No objections to the proposed acquisition of the land by Urban
Renewal were e^qpressed.
Chairman of the Citizens' Advisory Board, Louis Lorenz^ reported
that all members of that committee were in favor of the project as
stated.
Meeting adjourned.
Meeting re-convened by Mayor Tymchuk.
City Attorney William Jayne presented the following resolution;
That the Common Council of the City of Reedsport substitute lots
3, 4, 5, 6, 7, 8 of Block 51, all of Block 45; lots.10, 11, 12, 13
of Block 51, lots 3, 4, 5 and that portion of Lot 6, Block 75 that
is privately owned of th^ Amended Plat of Railroad Addition, for
the project formerly planned in Block 83.
Motion was made, seconded and passed that this resolution be approved.
Ayes - 6 Nays - 0
432
Meeting adjourned#
ATTEST:
"Thomas S. TymchiiK, May^
!• G« rdr^hnson. City Administrator Bemell McClay, Rec. Sec.
MINUTES OP THE COUNCIL MEETING OF THE CITY OF REEDSPORT ON MONDAY ^
MARCH 13, 1972 at 8:00 P. M. AT THE CITY HALL.
Present; Mayor Tymchuk
Rudy Ruppe, President; Oscar Anderson, Ben Henderson
Albert Nimmler, Clifford Plov, James Unger
City Attorney William Jayne
City Administrator I. G. Johnson
Absent:
Meeting was called to order by Mayor Tymchuk. Minutes of the
February 7, 1972 meeting were approved.
ACTION WAS TAKEN ON THE FOLLOWING ORDINANCES:
1. Motion was made and seconded and passed unanimously
three (3) times that The Planned Unit Development
Ordinance No. 509 be adopted.
2. Motion was made seconded and passed unanimously three
(3) times that Ordinance No. 510, AN ORDINANCE AMENDING
ORDINANCE NO. 282 OF THE ORDINANCES OF THE CITY OF
REEDSPORT, RELATING TO ZONING OF SAID CITY, PROVIDING
FOR THE CHANGE OF LOTS 8 THROUGH 13 INCLUSIVE OF
BLOCK 86 of THE AMENDED PLAT OF RAILROAD ADDITION TO
THE CITY OF REEDSPORT FROM RESIDENTIAL ZONE TO
COMMERCIAL ZONE be adopted.
3. Motion was made seconded and passed unanimously three
(3) times that Ordinance No- 511, AN ORDINANCE
ESTABLICKING A FIRE ZONE FOR ALL COMMERCIAL AND
INDUSTRIAL BUILDING CONSTRUCTION AND DECLARING AN
EMERGENCY be adopted.
4» Motion was made seconded and passed unanimously three (3)
times that Ordinance No. 512, AN ORDINANCE ESTABLICHING
A FAIR HOUSING ACT IN THE CITY OF REEDSPORT AND
DECLARING AN EMERGENCY, be adopted ^
COMMITTEE REPORTS: !
I
Finance: Clifford Plov, Chairman !
Water: Rudy Ruppe, Chairman
Sewer & Streets: Oscar Anderson, Chairman
Mr. Anderson stated that he had been asked by several people if
there would be any way of getting Rainbow Plaza paved. Mr. Johnson
said he would look into the cost of paving this street. Marilynn
Townsend sujested that Project Improvement money might be used for
this improvement.
Building, Playground & Lights; James Unger, Chairman
Al Nimmler introduced Alvin Goetz who represented the South West Club
(Horse Shoe Club), Mr. Goetz stated that the club would like to
have a strip of property in The City Park to be used by this club for
playing horse shoe.
Mr, Unger sugested that Mr. Goetz draw a plan of what they would
need and present it to The Parks Committee.
Police: Albert Nimmler, Chairman
Mayor Tymchuk received letter complaining of excessive noise from
trucks. Oscar Anderson stated that it wasn't Jake brakes that made
the noise but the trucks with the more powerfully engins. Police
Chief" Art Chirrick stated that Coos Bay & North Bend have checked
the same trucks that go through Reedsport and the trucks were all
legal.
; -
Report of City Attorney:
City Attorney read letter from Winchester Bay Sea Food Company,
vdiich stated that all trade creditors would receive up to $500.00
on their individual accounts and that portion of individual
creditor balances in excess of $500.00 would be payable in thirtysix
monthly installments together with interest at the rate of 6%
per annum. Payments would begin thirty (30) days after paym^t of
the $500.00. If at any time, Winchester Bay Seafood Company idiould
^ be late by ten days or more in an installment payment the entire
balance would be due immediately.
City Attorney William Jayne said he would study this letter and
' see what was legal to do.
Report of City Administrator:
Mr. Johnson reported that the Triangle Park and the Lyons Club Park
restrooms have been approved by the Bureau of Out Door Recreation
and The Oregon State Highway Division so work may begin on the
projects. Mayor Tymchuk sugested that the Scouts and orgeinizations
that have worked on the Scout Building be notified that this
building will be torn down.
Mr. Johnson spoke on the $5.00 City car licensee and the $5.00 County
car license. Mr. Johnson stated that the City's share of added car
tax would bring the City $33,000 a year. This money could be used
for street lighting & paving. Mr. Johnson stated The City ^ould
go on-record as to how they would use the money if this is passed.
Mayor Tymchuk sugested that this should be talked about on radio
and be publi^ed in the news papers.
Al Nimmler stated that he thought this should be done at the Coianty
levels as this is why we elect County Officials.
Mr. Johnson repoirted on the progress of the City Crew working at
Clear Lake Water Supple, Cleaning out the lake and that work will
be going ahead in the tunnel.
The following bills were approved for payment:
City of Reedsport Payroll fund 4000.00
Kenneth Murphey, Pollution Control training school 75.93
Alan Craig Tiger, Refund of bail 13.00
Dale Willson, Refiind of bail 53.00
Nicholas Francis Krebs, Refund of Bail 405.00
Mable A. Longfellow,Jury-Nicholas Francis Krebs,Case 3.00
Charles Letts,Juiry-Nicholas Francis Krebs, Case 3.00
Thomas S. Trees, Jury-Nicholas Francis Krebs, Case 3.00
Stanley J. Voit,Jury-Nicholas Francis Krebs, Case 3.00
Barbara E. Wall, Jury-Nicholas Francis Krebs, Case 3.00
Patricia J. Winters, Jury-Nicholas Francis Krebs. Case 3.00
i City of Reedsport, Petty Cash 44.97
j League of Oregon Cities 893.78
' G. D. Myllenbeck, County Clerk, Ordinance Assessments 36.00
Edna Berniece Boldt, Refund of bail 8.00
Rebecca Rhea Duffy, Refund of bail 4.00
Department of Revenue, Assessment of fines for February 89.00
City of Reedsport, Payroll Fund 13425.53
Atlantic Richfield Company 395.04
A & C Janitor Service 40.00
Baker's Saw Shop 34.39
Central Lincoln PUD 1664.55
Courier 72.88
Arthur C. Chirrick, Chief,City Expenses forrecovery of
v^icle and body fm Umpqua River 50.20
Arthur C. Chirrick, Chief, Expenses for Convention 153.00
Coast Automotive 3.00
Courier 7.80
George F. Cake Co. 9.25
M. R. DeVelbiss, Ejqjense account, Nov.,, Dec., Feb. 147.55
John T. Truett, Sheriff 59.90
433
Florence Auto Parts 67.07
Fir Avenue Cafe 17.95
General Telephone 440.22
The B. F. Goodrich Company 174.24
Hansen Electric Co. 78.53
Harlan, Gessford, Erichsen Inc. 55.00
Jin • s Ump^a Drug 25 . 64
Johnson Rock Products 104.43
Larry's TV 69.15
George W. Melville, 38.35
OK Tire Store 9.45
Oregon Public Employes Retirement System 250.00
Paramount Pest Control, Inc. 8.00
State Accident Insurance Fund 497.69
Social Security Division, Old Age and Survivors Insc. 880.91
R. & L. Towing & Garage 2.00
Rainbow Cafe, Prisoner food bill-Jan., Feb., 1972 15.35
Ross' Flowers & Gifts 52.00
Reedsport Auto Parts ' 233.70
Reedsport Logging Supply Co. 25.46
Reedsport Fire Department 595.00
Reedsport Outdoor Shop, Inc. 44.60
Del Rasmussen 11.50
City of Reedsport 70.00
Scientific Products 20.50
Stamper's J & J Tire Co. 67.01
Robert G. Stratton, Sgt. E^qpense account-Feb. 1.75
Ivar A. Stavig 92.50
Stults, Jayne, Murphy & Anderson 50.00
Fairway Motors Inc. 81.12
Forrester G. T^lor, Clerical Services, Feb. ,1972 50.00
Thompson Ford Sales 26.75
Umpqua River Navigation Co. 76.35
Umion Oil Company 596.08
Umpqua Building and Hardware ' 243.82
Utilities Supply Co. 170.67
Umpqua Industrial Supply Co. 39.70
Umpqua Wateridied Resources Developanent 5.00
Umpqua Branch, The Oregon Bank 15136.25
Pacific Security Bank, Coupons -sever Int. 1760.00
City of Reedsport, League of Oregon Cities,meeting 40l25
City of Reedsport 39.93
Meeting adjourned.
ATTEST:
I. G. son. City Administrator
-^1. Thomas S. Tymch^, Mayor
M^el Andrews Rec. Sec
435
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY APRIL 10, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Coiincilmen Rudy Ruppe, President; Albert Nimmler, Cliff Plov,
Oscar Anderson, Ben Henderson, James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the March 13, 1972 meeting were approved.
Appointment of three Budget Committee members was postponed until a
later date.
^COMMITTEE" REPORTS
r^ Streets arid Sewers - Oscar Anderson, Chairman
' The date of April 19, 1972 has been set as the date for opening of bids
for the improvement of Winchester Avenue.
Police - Albert Nimmler, Chairman
Chairman Nimmler reported that the manager of McKay's Market had made
the request to Police Chief Chirrick that a 25 m.p.h. speed zone be
established on Highway 101 in the vicinity of that store. Petitions
and letters requesting this speed zone will be sent to the State. Speed
Control Board. '
The urgent need for a traffic control system at the junction of
Highways 101 and 38 was discussed. City Attorney William Jayne stated
that he will write to the State Highway Department to tty to expedite
this matter. City Administrator I. G. Johnson will also have the matter
brought before the next meeting of the Council of Governments.
Report of City Administrator
Letter was read from the League of Oregon Cities regarding the non-funding
of the Bureau of Governmental Research. City Attorney William Jayne
and City Administrator Johnson stated that they feel that services and
information fumi^ed by this bureau, most of it free, are vital to
small cities.
Motion was made, seconded and passed unanimously that the City Attorney
and City Administrator write letters to President Clark of the University
of Oregon supporting the services of the Bureau of Governmental Research.
The Mayor and City Council gave approval for the City to join the
Oregon Coast Association at a cost of $200.
A letter was read from Dawn Peseau commending the Police Department
for checking her home while she and her husband were on vacation. This
service is offered to anyone in the community who desires to have it.
Roy Erichsen has been contacted regarding the improvement project
for Rainbow Plaza and cost figures for the drainage system there will
be available soon.
' Councilman James Unger reported that the Park Committee approved the
request made by Alvin Goetz for a horseshoe area in the Lions Club
t Park. City Administrator I. G. Johnson suggested that city-owned
property adjacent to the Winchester Apartments might be a more suitable
location as there would be more room. The Lions Club Park area could
become very congested with too many activities planned for the limited
amount of "space. Mr. Unger will talk to the Park Committee about
this suggestion and report back at a later date.
Councilman Unger reported that the pole has been installed and that
everything is ready for the PUD to go ahead with putting in underground
lines for street lighting on High Street.
'The following bills were approved for payment; '
436
City of Reedsport - Petty Caidi
Umpqua Branch, The Oregon Bank
Gayle Ellen Thompson
City of Reedsport - Payroll Fimd
American Petrofina
Zack Tumet
Dale E. Enfield
Umpqua Branch, The Oregon Bank
Reedsport Police Department
League of Oregon Cities
Pacific Security Bank
Petty Ca^
Teague Motor Company
U, S. Post Office
City of Reedsport - Payroll Fund
Department of Revenue, Collection Division
State of Oregon, Department of Motor V^ic les
Fred Owen Baumgartner
Neil V. Spencer
Judith A. Bedard
Daniel W. Black
Margaret V. Cary
Clara Elmlund
Loraine Jensen
Margaret A. Noel
Umpqua Branch, The Oregon Bank
City of Reedsport - Payroll Fund
Sears Roebuck Co.
Donald Spencer Hughey
Pacific Security Bank
Lewizetta Phillips
Atlantic Richeield Company
American La&rance
A & C Janitor Service
Baker's Saw Shop
Central Lincoln PUD
George F. Cake Co.
Coos Bay Stationery Co.
Covintry Kitchen'
Arthur C. Chirrick, Chief
Courier
John Truett, Sheriff
Procurement Division, Dept. of General Services
M. R. DeVelbiss
Ed's Electric
Engineered Control Products
Fairway Motors Inc.
Frenchie's Superette
General Telephone
Hansen Electric Co.
Henderson Grocery
Jim's Umpqua Drug
Alyce McGee
Alyce McGee
Mast Bros. Automotive
Meter Box Equipment Co.
George W. Melville
Kenneth Murphey
Doris E. Mays
Noble Drug
Pennwalt Corp.
Pacific Water Works Supply Co., Inc.
Social Security Division
Paramount Pest Control, Inc.
Arthur C. Chirrick, Chief Reedsport Police Dept.
Ross' Flowers and Gifts
Reedsport Auto Parts
Reedsport Motor Freight
Red Valve Company, Inc.
Reedsport Logging Supply
Reedsport Insurance Co.
R. & L. Towing & Garage
City of Reedsport
Reedsport Outdoor Shop, Inc.
Rainbow Cafe
115.00
2621.25
15.00
4000.00
331.14
50.00
150.00
106.25
17.52
836.72
155.00
66.70
2601.75
600.00
1000.00
23.00
25.00
4.25
18.00
5.00
5.00
5.00
5.00
5.00
5.00
310.00
13699.98
32.02
153.00
26011.62
10.00
2.00
83.35
40.00
22.10
1647.18
9.25
58.93
53.45
22.00
10.21
47.90
50.00
56.07
158.30
16.05
140.48
15.00
457;83
113.25
2.60
62.10
12.50
384.56
100.00
37.76
51.35
36.00
21.05
5.96
65.70
214.27
947.17
8.00
15.00
6.75
181.70
14.76
174.60
2.13
806.00
13.00
70.00
62.05
9.85
n
Reedsport Police Department
Reedsport Fire Department
Stults, Jayne, Murphy & Anderson
Robert G. Stratton
Albert A. Silveira
Ivar. Ao Stavig
Robert ^tratton - —
State Accident Insurance F\ind
Zack Turner
Traffic Safety Supply Co.
Forrester G. Taylor
Thompson Ford Sales
Union Oil Co. of California
Umpqua Cafe
Umpqua River Navigation Co.
Umpqua Building & Hardware
Umpqua Industrial Supply Co.
Waterworks Supplies Co.
Western Auto
Arthur Chirrick
Robert Stratton
Stanley Harper
James Jarvis
William Winfield
James Holmes Jr.
Stamper's J & J Tire Co.
Stcindard Oil Company
Meeting adjourned.
ATTEST:
John t City Administrator
2.08
545.00
133.75
20.00
9.50
92.50
524.70
50.00
723.82
50.94
2^00
197^57
21.55
6.30
145.79
28.09
6.62
24.55
60.00
60.00
60.00
60.00
60.00
60.00
27.50
204.08
lomas S.T?ymclj>ik, Mayor
Bernell McClay, Reci! ^ec.
437
438
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, MAY 8, 1972 at 8:00 P. M. AT THE CITY HALL
Present; Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Albert Niramler,
Oscar Anderson, Clifford Plov, James Unger, Ben
Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting V7as called to order by Mayor Tymchuk.
Minutes of the April 10, 1972 meeting were approved-
Fuel, oil bids for the year April 1, 1972 through March 31, 1973 v/ere
opened with the following bids submitted:
_Union Oil Company
Regular 76 .2248 per gal.
Diesel No. 2 .144 per gal.
Lub. oil .666 per gal.
^Standard Oil Company
Chevron gasoline .2235 per gal.
Fuel oil .1415 per gal.
Lub. oil ,65 per gal.
Motion v/as made, seconded and passed that the contract be awarded
to the low bidder. Motion passed.
Ayes 6 Nays 0 -
City Attorney William Jayne read a Resolution requesting membership
in State of Oregon Public Employees Retirement System for employees
of the City of Reedsport. Effective date to be July 1, 1972 with
membership consisting of unlimited prior service credit.
Motion was made by Ruppe, seconded by Nimmler that Resolution be
adopted.
Ayes 5 Nays 0
Abstain 1 (Henderson)
Motion passed.
Resolution to establish a Capital Improvement and Development
Fund was read by City Attorney William Jayne.
Motion V7as made by Anderson, seconded by Ruppe that this Resolution
be adopted.
Ayes 6 Nays 0
Motion passed.
Mr. Golden, representing a delegation from Doyle Street again
requested extension of the city sev/er system up Doyle Street.
City Attorney William Jayne again stated that in his opinion there
were just two possible courses of action.
1. City Council authorize condemnation suit to be brought
by the City to force property into a city street at
whatever cost a jury would award to Mr. Doyle.
2. Residents to file a suit in the Circuit Court of
Douglas County to require that the property be declared
a city street because of its more than twenty-five years
of usage for that purpose.
City Council had previously decided not to bring condemnation
suit against Mr. Doyle. Matter was discussed at length. Mayor
Tymchuk agreed to set up a committee made up of the Mayor, City
Administrator, City Attorney, Streets and Sewers Committee to
meet with Mr. Doyle and his representatives from Doyle .. Street
to try to decide upon a course of action.
Mayor Tymchuk appointed the following persons to the Budget
Committee:
D. L. Gibbons (re-appointed)
Mrs. Judy Story
Brent Winston (1 year to complete unexpired term of Grant Dunn)
Motion was made by Anderson, seconded by Nimmler that the above
appointments be approved.
Ayes 6 Nays 0
439
No action was taken on the Planning Commission recommendation
regarding adoption of a Fire Zone Ordinance since a Fire Zone Ordinance
had been adopted in March 1972.
COMMITTEE REPORTS
Streets & Sewers - Oscar Anderson, Chairman
Request had been made that all streets going onto 10th Street be
made stop streets. Police Chief Chirrick was requested to check
the traffic situation there and make recommendation to the City
Council. ^
Police Chief Art Chirrick stated that in his opinion a stop sign
should be placed at Fernwood and Ridgeway.
The need for paving on Fir Street was discussed. The city crews
^ will again grade the street to try to improve conditions.
^ BUILDING, PLAYGROUND AND LIGHTS - James Unger, Chairman
Hank Harrington, Chairman of the Parks Committee, presented a
master plan for development of the Lion's Club Park.. Plan had been
approved by the Parks Committee. William Hardy, representing the
Planning Commission stated that he had no objec^tions to the City
Council taking action without approval of the Planning Commission.
Plan was studied and discussed.
Motion was_ made by Nimmler, seconded by Plov that the City Coxmcil
approve the master plan for development of the Lion's Club Park
with the stipulation that the board fence separating the horseshoe
pit from the remainder of the area be, raised to a height of 3
feet. Alsp stipulated was that the horseshoe pit be so installed
that it could be moved if it seemed best to do so. Motion passed.
Ayes 6 Navs 0
Chaiman Unger brought up the need, for lighting on Westmont
Street. City Administrator I. G. Johnson will contact the Central
Lincoln PUD regarding the matter.
Hank Harrington, Chairman of the Parks Committee, brought up the
muddy condition of the ground around some of the playgroimd
equipment. Matter was discussed. City crews will do what can be
done as soon as weather permits. '
FIRE - Ben Henderson, Chairman
A -Letter rrom Hoxliday and Lillebo, developers, was read requesting
information on the cost of a contract with the City to provide
fire protection for a proposed planned unit development outside
the city l^its in the Ranch Road area. It was decided that this
was a matter for the Fire Committee, City Attorney and Fire Chief
to study. City Administrator I. G. Johnson requested that the
matter be studied thoroughly and a policy set.
YOUTH - Rudy Ruppe, Chaiman
Chairman Ruppe reported that Paul Huston will again direct the
summer recreation program assisted by Mr. Morton. Help will be
^ needed from the City in getting the fields ready.
' REPORT OF CITY ADMINISTRATOR
^ The first Budget meeting will be held on Monday, May 15. Copies
of the budget will be distributed to council members and members
of the Budget Committee.
An Audit contract proposal v/as submitted by Gaylord Vaughn for
the amount of $850.
Motion was made by Ruppe, seconded by Henderson that this contract
proposal be accepted.
Aves 6 Navs 0 .
Motion passed.
All existing liquor licenses were.approved.
Motion was made by Henderson, seconded by Nimmler that the City
donate $200 for the e3q>enses of the Chamber of Commerce infomation
booth for the siimmer.
Aves 6 Navs 0
Motion passed.
440
The following bills were approved for payment:
Kathy Boe 36.33
I- G. Johnson 20.00
City of^Reedsport - Payroll Fund 4000.00
0. V. Flowers 150.00
Barbara Lee Stephen 50.00
City of Reedsport 32.00
Umpqua Branch of The Oregon Bank 600.00
Department of Revenue, Collection Division 72.00
League of Oregon Cities 830.40
City of Reedsport - Petty Cash 45.13
John Jergen Grabow 77.00
Department of Motor Vehicles 5.00
City of Reedsport - Payroll Fund 13548.18
Joseph J. Gray 5.00
Patricia A. Huebner 5.00
Noreen W. Holder 5.00
j8an C. Dietrich 5.00
Olivia M. Kimball 5.00
Jessie C. Foote 5.00
Umpqua Branch, The Oregon Bank 625.00
Ann's Gardens 101.69
American Petrofina 324.20
Al's Market 18.28
American LaFrance , 72.45
A & C Janitor Service 40.00
Baker's Saw Shop 40.20
Central Lincoln P. U. D. 1678.59
Courier 10.48
City of Reedsport 70.00
Coos Bay Stationery Go. 27.50
Procurement Division, Dept. of Gen. Services 6.00
Florence Auto Parts 205.07
County Surveyor's Office 14.50
Fairway Motor's Inc. 43.70
Robert N. Fetsch 4.00
General Telephone 423.85
Hansen Electric 73.36
Jim's Umpqua Drug 16.50
Alan R. Mitchell 25.00
Doris S. Mays 6.00
Oregon State Highway Department 44.94
C. J. O'Neil & Co. 59.90
Pacific Pumping Co. 18.85
Pacific Water Works Supply Co. Inc. 39.12
Pennwalt, Corp. 65.70
Posey's Bakery . „ , . 4.58
Social Security Division 887.25
Paramount Pest Control, Inc. 8.00
Red Valve Co. Inc. 174.60
Reedsport Auto Parts 171.32
Reedsport Insurance Service 37.00
Reedsport Outdoor Shop, Inc. 10.45
Rainbow Cafe 15.60
Reedsport Police Department 19.59
Reedsport Fire Department 567.50
Scientific Products 6.02
S. O. Western 186.75
Stults, Jayne, Murphy & Anderson 50.00
Ivar A. Stavig 92.50
State Accident Insurance Fund 493.26
Share Corp. 421.60
Zack Turner 50.00
Thompson Ford Sales 18.41
Forrester G. Taylor 53.43
Union Oil Company 216.18
Umpqua Plumbing Co. 100.41
Umpqua Industrial Supply Co. 43.68
Gaylord Vaughn 18.00
Umpqua Building and Hardware 104.90
Umpqua River Navigation Co. 6.90
William Winfield
Western Auto Associate Store
Teletron
M. R. DeVelbiss
Albert Silveira
Meeting adjourned.
ATTEST:
20.00
31.38
271.86
70.28
12.50
^44226 'Thomas sTTyn^^K, Mayor
I. G. JoWHson City Administrator Bernell McClay/ Rec. Sec.
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON MONDAY
MAY 15, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee Members
Roy Henderson, Donald Gibbons, Ralph Stuller
Mrs. Judy Story, Brent Winston
Absent: Lincoln Swain
Councilmen
Rudy Ruppe, Albert Nimmler, Oscar Anderson, Cliff
Plov
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Ben Henderson, James Unger
Meeting was called to order by Mayor Tymchuk.
New members of the Budget Committee, Mrs. Judy Story and Brent
V7inston, were introduced.
Motion was made by Bud Gibbons, seconded by Ralph Stuller that
Roy Henderson be nominated Chairman of the Budget Committee.
Motion was made, seconded and passed that nominations be closed
and a unanimous ballot cast electing Roy Henderson Chairman of
the Budget Committee.
Motion was made by Stuller, seconded by Gibbons that Brent Winston
be elected secretary of the Budget Committee. Passed unanimously.
City Administrator I. G. Johnson went through the 1972-73
proposed budget item by item. Questions were answered and
esqplanations made when requested.
Mayor Thomas S. Tymchuk suggested that budget members take the
budgets home for further study. A second budget meeting will be
held on Monday, May 22, 1972.
Meeting adjourned.
ATTEST:
—"Ichomas ^ T^^ulz, Mayor
I. G. Jol:^1^6n, City Administrator Bernell McClay, Rec. Sec
441
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON MONDAY
MAY 22, 1972'AT 8:00 P.M. at THE CITY HALL
Present: Budget Committee Members
Chairman Roy Henderson
Donald Gibbons, Ralph Stuller, Mrs. "Judy Story, Brent
Winston, Lincoln Swain
Councilmen
Rudy Ruppe, Albert Nimmler, Oscar Anderson, Cliff
Plov
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
Absent: Ben Henderson, James Urger n
Meeting was called to order by Chairman Roy Henderson.
Questions were asked on several parts of the budget and ^
explanations were given by City Administrator I. G. Johnson
Motion was made by Mr. Ruppe that the budget be accepted and
prepaired for public hearing. Mr. Stuller seconded the motion.
Motion was passed.unanimously.
Meeting adjourned.
ATTEST:
Thomas S. Tymch^, Mayor
>7
I. G. Johnson, City Administrator Mabel Andrews, Rec. Sec,
443
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY. JUNE 12, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk ^
Councilmen Rudy Ruppe« President; Oscar Anderson« Clifford
Plov« Albert Nimmler, Ben Henderson
City Administrator I. G* Johnson
City Attorney William Jayne
Abs^t: James Unger
Meeting was called to order by Mayor Thomas S* Tymchuk*
Minutes of the May Q, 1972 regular meeting and the budget meetings
of May 15 and May 22, 1972 were approved.
Roy Erichsen of Harlan Gessford« iBrichsen, Inc. e3^1ained plans for
the proposed storm drain on lOth Street. Estimated total project cost
was given at $71«750.00. $15«590 was, the estimated cost of the
proposed proj^t on 4th Street. Separate bids, will be called for
because the work on 4th Street is part of an Urban Renewal project.
City Administrator I. G. Johnson stated that funds are available
for the lOth Street project from sewer usage charges and dike money.
Mayor Tymchuk recommended approval of the plans as presented.
Motion was made and seconded that Roy Erichsen be instructed to
proceed with necessary steps to call for bids on the lOth Street
project as outlined with bid opening to be at the regular council
meeting on July 10« 1972. Motion passed.
Aves 5 Navs 0
V
City Administrator I. G. Johnson reported that a letter had been
sent on June 6, 1972 to Mr. Edwards of the State Highway Department
asking what their plans are for improvement of the intersection of
Highways-101 and 38 in Reedsport.
COMMITTEE REPORTS
Police - Albert Nimmler, Chairman
Stop signs requested for the Forest Hills area have been installed.
Fire - Ben Henderson, Chairman
Chairman Ben Henderson reported that a study had been made by the
City Attorney, Fire Chief and Fire Committee of the request made
for the City ^o |>rovide fire protection to a proposed planned unit
develo£mient in the Ranch Road area. Decision was made that no
contract^ :^ould be entered into until such time as that area could
provide adequate water supply and sufficient fire hydrants for suc^
protection. The City would, however, give help if requested in an
emergency but not on a contract basis.
Chairman Henderson reported on a Mutual Aid meeting which he had
attended with Fire Cj^ief Zack Turner.
Youth - Rudy Ruppe, Chairman ^
Chairman Ruppe reported that the summer recreation program is now
in progress and will continue for the summer if funds are available.
Report of City Administrator
City Administrator I. G. Johnson reported that stop signs have been
put up on Second Street. He also reported that the work on Wincdiester
Avenue being done by Douglas County ±a progressing ahead of schedule.
Completion of the storm drains here, along with the two proposed
storm drain projects on lOth and 4th Streets ^ould virtually
eliminate the water probl^ in the down town area^
Kenneth Murphey, pollution plant operator, reports that the plant
is now operating at between 97 and 99 per cent efficiency.
The need for a sidewalk along Wincdiester Avenue by the Pioneer
School was discussed. . v
Mayor Tymchuk proposed that funds be set up at both banks for^
contributions to aid people in the disastrous flood area of Rapid
City, South Dakota. Proposal was approved by the Council. City
Attorney William Jayne stated that there is no way that money could
legally: be given from city funds. All gifts would have to be from
individuals and organizations. Sudti assistance^ in the amount of
$2807.27 had been given to the City of Reedsport by the citizens
of Kodiak, Alaska in 1965 following the December flood in this area.
City Administrator I. G. Johnson^ reported that plans for the two
rest rooms in the city parks have been finalized and sent to Salem
for approval. Bids will be called for as soon as t^e plans are
returned.
There will be a hearing on July 26, 1972 at 10 A. M. on the proposed
improvements to the Umpqua River harbor and river.
A req[uest to rsuLse the- business license fee for peddlers was discussed*
No decision was made.
Dedication services for. the Dimes Recreation Park will be held at
Eel Creek Park on July 15« 1972. ^A luncheon will be held in
Reedsport at 2 P. M. At this time announcement will be made on
the location of the headquarters for the park. An Advisory Board
will also be named at this time.
The following bills were approved for payment:
City of Reedsport, Payroll Fund 4000.00
Barbara Kay Mills 6.50
James Robert Newman 13.00
League of Oregon Cities 857.93
Department of Revenue 43.00
City of Reedsport, Payroll Fund 13980.27
City of Reedsport, Petty Ca^ 45.07
Dorothy Applegarth 5^00
Howard £. Bowers 5.00
Ruth D. Bangs 5.00
James H. Butler 5.00
Teresa M. Cline 5.00
James Ed Surrency 5.00
Department of Revenue 50.00
A & C Janitor Service 40.00
Al's Market 19.84
Berge & Wally's Chevron Service 6.07
Baker's Saw Shop ' 25.00
Central Lincoln PUD 1559.99
Coimtry Kitchen 28.05
Cornell, Howland, Hayes & Merryfield 470.00
Coos Bay Stationery Co. 75.77
Courier 8.19
Courier 22.40
Arthur C. Chirrick 4.50
Fire Equipment Co. 70.00
General Telephone 442.76
Glidden-Durkee 456.71
Hach Chemical Company, Inc. 12.65
Hansen Electric Co. 34.45
Frenchie^s Superette 7.50
Frank's Jiger Sales 30.00
Johnson Rock Products 38.00
Jim's Umpqua Drug 18.00
Kenneth Murphey 18.23
Northwest Divers Supply, Inc. 29.50
Oregon State Highway Department 43.99
Department of Commerce 40.00
H. E. Nickels, Jeweler 14.50
Noble Drug 5.96
Pape Bros., Inc. 26.17
Pennwalt 65.70
Pacific Rubber, Inc. 82.35
Pacific Water Works Supply Co.., Inc. 642.43
Paramount Pest Control, Inc. 8.00
Social Security Division 909.75
M. R. DeVelbiss 31.23
Reedsport Logging Supply Co. 10.28
r
Reedsport Concrete Products
Reedsport Auto Parts > ^
Reedsport Outdoor Shop, Inc.
City of Reedsport
Reedsport Police Department
Reedsport Motor Freight, Inc.
Stamper's J & J Tire Co,
S. O* Western
Smith-Blair
Share Corp.
State Accident Insurance Fund
Secretary o£ State
Stults, Jayne# Murphy &. Anderson
Ivar A. Stavig
State Accident Insurance Fund
Zack Turner
Thompson Ford Sales
Teletron
Forrester G. Taylor
Union Oil Compciny
Umpqua River Navigation Co.
Umpqua Plumbing Co.
Union Oil Co. of California
Umpqua Industrial Supply Co.
Umpqua Cafe
Umpqua Building and Hardware
Western Auto Associate Store
Waterworks Supplies Co.
Master Service Center# Inc.
The Goodyear Tire & Riahber Co.
Fire Department
Clarence Oxenrider
City of Reedsport, Water Pollution Control
Americcm Petrofina
Meeting adjourned.
ATTESTS
23.65
316.43
2.05
70.00
24. 59
69.25
20.50
262.08
111.30
248.72
15.00
5.05
50.00
92.50
462.02
50.00
3.00
118.54
50.00
316.77
84.08
11.10
5.64
35.84
44.95
138.11
20.50
56.38
10.20
233.84
745.00
11.00
12000.00.
251.05
—^omas S. Tymc^k, Mayor
OI.
G. Johns6f^« City Administrator Bemell McClay, Rec. Sec
— — I »
4 - - •
- »
445
MINUTES OF .THE BUDGET HEARING AND PUBLIC HEARING BEFORE THE.CITY
COUNCIL, CITY OF REEDSPORT, JUNE 19, 1972 at 8:00 P. M, AT THE CITY
HALL . . .
Present: Mayor Thomas S. Tymchuk
Councilmen Cliff Plov, Oscar Anderson, Albert Nimmler, Ben
Henderson
City Administrator I. G. Johnson
Absent: Councilmen Rudy Ruppe, James Unger
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
(wered n
Questions were asked about the budget and answered by City Administrator
I. G* Johnson
Motion was made by Nimmler, seconded by Anderson that the budget be
accepted. Motion carried.
Aves 4 Navs 0
City Administrator I. G. Johnson read tiie following:
Resolution that the Common Council adopt the budget approved by the
Budget Comndttee on May 22, 1972 and now on file in the office of the
City Recorder; that the City of Reedsport levy the taxes provided for
in the budget in the aggregate amount of $177,194.00, effective Jan. 1,
1972 and that the City Recorder certify to .the County Clerk, County
Assessor of Douglas County, Oregon and .the S^tate Tax Commission the
tax levy made by this Resolution and shall file with theoa a copy of the
Budget as finally adopted.
Motion was jnade by Plov, seconded by Nimmler thc^t the Resolution to
put the budget into effect be adopted as read. Motion carried.
Aves 4 Navs 0
Meeting adjourned.
ATTEST:
istrator I. G. Johnson Rec?^^. ^BeSiel^^M^lay
Thomas S. ^ymc^tf, MayoF
ih. City Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON MONDAY flUNE 26, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, Cliff ^
Plov, Albert Nimmler, Ben Henderson, James Unger
City Administrator I. G. Johnson I
Meeting was called to 0sder by Mayor Tymchuk for the purpose of
considering application for "701" planning money grant.
City Administrator I. G. Johnson reviewed for the Council the application
for "701" Compr^ensive Planning Assistance Funds. Request is for
$16,000 Federal funds; City j^are to consist of $5,500 in cai^ and
$2,500 in kind services.
Motion was made by Anderson, seconded by Nimmler that Resolution be
passed authorizing the City of Reedsport to apply for "701" Comprehensive
Planning Assistance Funds for the amount of $16,000, with the City of
Reedsport agreeing to make available local funds and in kind services
for the amount of $8,000. Motion carried. Aves 6 Navs 0
Meeting adjourned.
ATTES;]
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, JULY 10, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S* Tymchuk
Councilmen Rudy Ruppe,. President; James Unger, Oscar
Anderson, Cliff Plov, Ben Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
Minutes of the June 12, 1972 regular council meeting, the budget
hearing and public hearing of J\ine 19, 1972 and the special meeting of
the City Council of J\me 26, 1972 were approved*
City Attorney William Jayne opened bids on the lOth Street storm
^ drain system. Laskey-Clifton Corp. of Reedsport subnnitted the only
' bid of $67091.95. Engineers' estimate was $62,000. Mayor Tymchuk
recommended that the figures be checked by Roy Erichsen, engineer, I and that the bid be taken imder advisement.
The following bid wasrsubmitt^ by Barnes & Wright Construction Co.
of Gardiner for construction of rest rooms in two city parks:
- Lion's Club Park ^16604.00
. Triangle Park 16554.00
Total bid 33158.00
City Administrator I. G. Johnson was instructed to check out the
figures and a decision will be made at a later date.
Two bids wsre opened by City Attorney William Jayne for the 4th Street
storm drain project which is cin Urban Renewal contract.
. Laskey-Clifton Corp. of Reedsport $17,543.20
. Belloni Excavation of Nev^rt 17,176.00
Roy Erichsen was instructed to check the figures and bids will be
considered at the Urban Renewal meeting immediately following the
council meeting.
Roy Erichsen reported on the EDA meeting regarding the proposed
water system to Bolen Island and also spent some time es^laining
the "701" Planning program. Plans and specifications were presented
for the Coast Guard water syst^ at an estimated cost of $24700.00
COMMITTEE. REPORTS
FINANCE - Cliff Plov, Chairman
Mr. Moller presented a program v^ich Un^x^ua Savings and Loan could
offer for investing of city money. No decision was made. The proposal
will be given further study.
FIRE - Ben Henderson, Chairman
Fire Chief. Zack Turner again requested that some action be taken to
condemn and demoli^ the old building owned by Robin Reed located
next to the Reedsport Mill. City Attorney William Jayne will act
immediately to have this building r^ooved.
STREETS & jSEWERS - Oscar Anderson, Jr.,. Chairman
Drainage probl^ in the Gardens Avenue and Highland area was discussed.
City crewa will cut brui^ and attempt to clean out the area to give
' better drainage.
BUILDING, PLAYGROUND & LIGHTS - James Unger, Chairman
The horseshoe pit at the Lions Club Park was reported to be operating
satisfactorily. .
At the request of Building Inspector M. R. DeVelbiss, Nathan Snodgrass
outlined his request for permission to install two gasoline dispensing
pumps on hJLs property in front of Nate's Arctic Circle. Mayor Tymchuk
e2q>lained that there are probl^s involved v^icdi need to be ^studied .
further and recommended that the matter be referred to the Planning
Commission and City Attorney.
City Administrator I. G. Johnson reported on a letter v^ich he had
received from F. B. Klabo@, Deputy State Highway Engineer, stating
that no immediate action is planned on construction of a traffic
control syst^oa at the intersection of Highways 38 and 101 in Reedsport.
Cost of the project is estimated at $75000 and no funds are available
at this time* The proposal will be placed on the list of deferred
projects and considered at a later .date* Mr. Johnson stated that
he will try to set up a meeting wit^ Tom Edwards of the State Highway
Department through County Commissioner Al Plegel to try to get further
considerati^on given to the probl^., It was also suggested that the
Chamber of Commerce be requested to .write lettez;s regarding this much
needed project.
Ed Wehner requested that holes in the street adjacent to the Fir
Grove Motel be fixed. City Administrator I. G. Johnson stated that
hot material is now available and the matter will be taken care of.
The following bills were approved for payment:
City of Reedsport - Payroll Fund
Pacific Security Bank
Richard Clarence St3;itt
League of Qregon Cities
City of Reedsport - Payroll Fund
John K. Hubbard
American Petrofina
A & C Janitor Service
Bay Printers
Berge & Wally's Chevron Service
McKinley Scarberry
Arthur Chirrick
Doris Mays
Peggy Hales
Cherry Stone
Betty Keith .
Barbara Priest
Courier „ ,
Daily Journal of Commerce
Department of General Services
M. R. DeVelbiss
Frenchie*s Superette
James A. Barrone
George Grassl
Baker's Saw Shop
Fire Equipment Co.
Fire Chief Magazine
Fairway Motors Inc.
Florence Auto Parts
General Telephone
Industrial Steel & Supply Co.
Inteimational City Management Assoc.
Jim's Umpqua Drug
Larry's TV
Central Lincoln PUD
Waterworks Supplies Co.
Meter Box Equipment Co.
The News Review
Noble Drug
Pennwalt
Paramount Pest Control, Inc.,
Red Valve Co., Inc.
Reedsport Auto Parts
Social Security Division
City of Reedsport
Reedsport Police Department
Reedsport Motor Freight, Inc.
Reedsport Outdoor Shop, Inc.
Standard Oil Western
Southwestern Oregon Firemana Assoc.
Scientific Products
Oregon State Highway Department
Stults, Jayne, Murphy & Anderson
State Accident Insurance Fund
Albert A. silveira
Ivar A. Stavig
Thomas S. Tymchuk
Zack Turner
Forrester G. Taylor
Union Oil Co.
Umpqua Plumbing Co.
4000.00
39290.75
4.00
879.89
13608.32
305.00
272.00
40.00
55.50
21.51
40.18
2.50
12.50
12.50
12.50
12.50
12.50
13.91
91.20
50.00
63.78
7.50
224.48
254.43
11.85
159.00
7.50
5.65
12.00
425.79
344.65
15.50
20.66
10.26
1275.46
274.60
351.59
24.83
5.15
332.00
8.00
175.20
153.61
890.35
70.00
19.27
184.52
3.95
281.71
10.00
7.60
147.43
50.00
459.39
6.00
92.50
33.00
50.00
50.00
3.80
33.94
n
Union Oil of Califomia 5.41
Unqpqua Industrial Supply Co* 705.24
Umpqua Building and Hardware 153.53
Uinpqua River Navigation Co. 31.20
The World 25.67
Western Auto Assoc. Store 3.40
Arthur Chirrick, Chief Reedsport Police Dept. 60.00
Robert Stratton 60.00
James Jarvis 60.00
James A. Holmes Jr. 60.00
Richard Knack 40.00
Stanley Harper 60.00
Meeting adjourned.
ATTEST: : '
Thomas S. Tyrochxik« Mayor
I. 6. Johnsbd^ City Administrator Bernell McClay, Rec. Sec,
449
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, AUGUST 1, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Cliff Plov, Oscar
Anderson, Ben Henderson, Albert Nimmler, James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the July 10, 1972 meeting were approved.
City Attorney William Jayne presented a request from Menasha Corp.
for permission to log the area around Clear Lake on Menasdia owned
land. Details of their proposal for logging the area were read
and discussed. Mayor Tymchuk recommended that more time be taken
to study the matter and requested that City Administrator I. G.
Johnson, City Attorney William Jayne, Covincilmen Rudy Ruppe, Ben
Henderson and any O^er councilmen -who wi^ to' do so, meet with him
and representatives from Mena^a to further study the problems involved.
Decii^ion will be made at a later date.
Motion was made by Rudy Ruppe, seconded by Unger, to adopt a resolution
authorizing the Mayor, City Administrator and City Attorney to execute
application for a grant from the Economic Development Administration
to finance construction of a water line to Bolon Island. Motion
passed. Aves 6 Navs 0
Direct grant recpiested totals $237,900 with suppl^ental grant of
$47,600. Total grant request - $285,500.
Marjorie Kriiger brought up the need for building some bicycle trails.
Councilman Unger stated that he had contacted the state and that
money is available when plans have been worked sihowing what is needed.
The matter will be studied and plans made at a later date.
Ken Thompson from Thompson's Interiors Furniture requested that an
ordinance be adopted regulating and controlling auctions and liquid
ation sales. Mayor Tymchuk recommended that ^e proposal, with
copies of sknple ordinances, be given to the Chamber of Commerce
for study and their recommendations.
Nathan Snodgrass again requested action on his re<^est to install
two gasoline dispensing machines on his property in front of Nate's
Arctic Circle. Building Inspector M. R. D^Velbiss stated that the
revised plan would comply with the stipulations outlined in the
State Fire-Mar^all • s permit granted to Mr. Snodgrass. City Attorney
William Jayne read the State Fire Mari^all • s permit and the items
mentioned were discussed at length. Traffic problems in the area
were studied and discussed*
Motion was'made by Ruppe, seconded by Unger that the State Highway
Department be contacted to make recommendations as to what curb cuts
should be made to facilitate the flow of traffic in the area* Final
plans are then to be re-submitted to the City Council for action*
Motion passed* Aves 6 Navs 0
COMMITTEE REPORTS
REPORT OF CITY ATTORNEY
City Attorney William Jayne read an application from Leslie Peterson
to take the name of John Burgess from the license for Ward's Tavern.
Sole owner would then be Leslie Peterson* Motion was made by Anderson«
seconded by Ruppe, to approve this change of owneridiip* Motion
passed* Aves 6 Navs 0
Recommendation was made by City Attorney William Jayne that the
City of Reedsport adopt the schedule of fees used by the Douglas
County Circuit Court for payment of attorneys appointed to defend
indigent persons*
- \ \ - -
Motion was made by Ruppe« seconded« that the City of Reedsport adopt
the Douglas County Circuit Court schedule for court appointed
attorneys* Passed* Aves 6 Navs 0
REPORT OF CITY ADMINISTRATOR
Need for walkways for children in the area of Pioneer School Vas
discussed* Councilman Anderson was instructed to study the matter
and report back to the council*
. V
Paving on Rainbow 'Plaza has been completed and reflectors will be
installed on the dike wall* - .
The following bills were approved for payment.
Umpqua Branch, The Oregon Bank
Darlene J* Martin
Dixie O* Mast
Shirley A* Thomas
Mildred E* Webb
June A* Phares
Patricia D* Pinion
Department of Revenue, Collection Division
Roberson MotorInc*
Martha Chapter Order of Eastern Star
Reedsport Police Department
City of Reedsport - Petty Caida
City of Reedsport - Payroll Fund
City of Reedsport - Petty Ca^
City of Reedsport Payroll Fund
League of Oregon Cities
City of Reedsport Payroll Fund
City of Reedsport Payroll Fund
U* S* Post Office
State of Oregon Division of Land
Estella Mae Bailey
American Petrofina
American LaFrance
A & C Janitor Service
Central Lincoln PUD
Courier
Chambers Plumbing & Heating, Inc.
Coast to Coast Stores
Coos Bay Stationery Co.
Country Kitchen
Courier
Arthur C. Chirrick
Department of General Services
HG^ Inc.
Engineered Control Products
15460.00
5.00
5.00
5.00
5.00
5.00
5.00
31.00
2992.43
400.00
30.00
49.93
4000.00
35.00
1000.00
1017.29
13J007.25
296.40
461.20
50.00
7.00
316.31
39.40
40.00
0,728.99
653.90
114.00
16.35
44; 88
16.15
14.25
39.61
6.00
2,252.50
13.92
n
Fred*s Lock & Key 6.00
Robert N* Fetsch ^ 2.00
Florence Auto Parts 35*64
Fire Chief Magazine ^ 7.50
General Telephone ^ « 424.69
B. F. Goodrich Co. 174.24
Hausmann Motors 35.30
Jim's Umpqua Drug 2.24
League of Oregon Cities 595.56
Federal Aids Service« NLC-USCM 25.00
Local Government Personnel Institute 100.00
Lower Umpqua Recreation Committee 2/)00.00
Moe*s Feed and Garden Supply 10.98
Mast Bros. Automotive 44.25
Umpqua Branch« The Oregon Bank 10/716.40
Noble Drug 6.96
Oregon Municipal Finance Officers Assoc. 5.00
Oregon Volunteer Firemen's Assoc. 15.00
Pennwalt Corp. 65.70
Paramount Pest Control, Inc. 8.00
Social Security Division 918.73
Pxiblic Employees Retirement Fund 3/)36.19
Reedsport Insurance Service ^00.00
Reedsport Police Department 17.12
Reedsport Motor Freight 6.60
Ross' Flowers & Gifts 9.00
City of Reedspoart 70.00
Reedsport Logging Supply Co. 3.12
Reedsport Outdoor Shop, Inc. 2.25
R & L Garage & Towing ^ 4.00
Reedsport Auto Parts 303.32
Fire Department 1312.50
State Accident Insurance Fund 539.93
The Sea Cliff 65.55
Ivar A. Stavig 92.50
S. O. Western 272.48
Zack Turner 50.00
Traffic Supply Co. 134.35
Teletron 64.52
Forrester G. Taylor . 50.00
Umpqua River Navigation Co. 52.00
Umpqua Building and Hardware 125.37
Umpqua Plumbing Co. 6.83
Umpqua Industrial Supply Co. 26.45
Urban Renewal Agency J^64.50
Umpqua Regional Council of Governments 125.00
Waterworks Supplies Co. 223.28
Meeting to be continued on Monday, August 14, 1972.
ATTEST:
Tmomas S. Tymcnu^
I. G. 'Johi4s6ir, city Administrator Bemell McClay, Rec. Sec.
451
MINUTES OP^THE CONTINUATION MEETING OF THE REGULAR MEETING OF AUGUST 7,
1972 ON AUGUST 14, 1972 AT 8:00 P. M. AT THE CITY HALL
Present: Qpuncilmen Rudy Ruppe, President; Oscar Anderson, Cliff Plov,
James Unger, Albert Nimmler, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Mayor Thomas S. Tymchuk
Reports were given by City Attorney William Jayne and Councilman
Ben Henderson on the proposed logging operation in the Clear Lake area*
Concern was expressed that such an operation might be harmful to the
city water-supply.
Motion was .made by Nimmler that permission for such logging be
delayed until a full report.on possible effects to the water supply
is received from Roy Erichsen, engineer* Motion seconded and passed*
. Aves 5 Navs 0
Request by .Nathan Snodgrass for permission to install gas dispensing
pumps on his property at 22nd and Winchester was again discussed*
City Administrator I* G* Johnson reported that the district engineer
from Roseburg had checked over the situation and will have the traffic
engineer from his division come down and give advice on ingress and
egress at the site* City Attorney William Jayne stated that there
is no legal means of stopping the installation as proposed*
Motion was .made by Nimmler that the Building, Inspector issue a
provisional permit to install the tanks, construct islands, cap fill
pipes and that no final permit be given until traffic engineers
have given.recommendations on controlling the traffic flow through
this area* . Motion seconded and passed* Aves 5 Navs 0
Brent Davis presented a proposal for street lighting on Rainbow Plaza*
Drawings were studied and discussed* Council was in agreement.that
the proposal be given to the Central Lincoln PUD to see >^at they
are willing to supply and on what terms*
Councilman ^Oscar Anderson, Jr* reported that he and City Administrator
I* G* John^n had studied the parking situation on Winchester Avenue*
Recommendation was made that "no parking" stripes be painted on the
curb from the dike wall to the railroad tracks on the south side to
allow the ^ea outside the white line to l^e used as a sidewalk for
children going to and from school* Walk could also be used for
bicycles* .Council agreed to have this section so marked and posted*
City Attoinney William Jayne presented contract forms for constiruction
of restrooms in the Lion's Club ax^d Triangle Parks for signatures
of councilman* Contract between the City of Reedsport and Bames
and Wright Construction requires that work be completed as set forth
in the plans and specifications for a total amount of $33,158*00*
Work will start immediately*
Meeting adjourned*
ATTEST:
omas S*
I* G* Johifispf^City Administrator Bemell McClay, Rec* Sec
n
453
MINUTES OF THE REGULAR COtJNCIL MEETING OF THE CITY OF REEDSPORT ON
Monday; September ii, 1972 at 8:00 p. m. at the city hall
Present: Mayor Thomas S* Tymchuk
Councilmen Rudy Ruppe, President; Albert Niiranler, Cliff Plov,
Oscar Anderson, Ben Henderson« James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the August 7, 1972 regular meeting and the continuation
meeting of August 14, 1972 were approved.
Brent Davis, Planning Commission Chairman, escplained the Planning
Commission recommendation for a 60 day moratorium on service station
^ building permits. Planning Commission feels that this time is needed
i to determine if there is need for a service station control ordinance.
City Attorney William Jayne presented the following RESOLUTION:
"That the Common Council of the City of Reedsport does hereby resolve
that a sixty day moratorium be declared on the issuance of building
permits for construction of service stations in the City of Reedsport
to allow the Planning Commission of the city to study the probl^s of
construction of service stations."
;
Motion was made by Nimmler, seconded, that the above stated Resolution
be adopted. Motion passed. Aves 6 Navs 0
City Administrator I. G. Johnson reported that a letter had been
received from Menasha Corjx^ration stating that plans for a logging
operation in the Clear Lake area have been postponed. Negotiations
will be carried on until spring with further study made of the probleoas
involved and the type of logging contemplated.
A request by J. D. Lane of Florence for use of the community building
for a theater was discussed. Matter was tabled until the request can
be studied further.
City Administrator I. G. Johnson reported on progress of the "701"
Planning Grant application. Required studies are being updated. The
coimty planners have been contacted for studies which need to be done
outside of the City of Reedsport. Application will be completed when
word is received from th«n.
Possible projects for street paving for the coming year were discussed.
City Administrator I. G. Johnson stated that it would be entirely
possible to have every street within the city paved by next year if
property owners wish to do so. Areas mentioned were Fir Avenue from
Pioneer School to the railroad track. Greenwood from 10th to 11th
and three blocks on Elm Street.
Lowell Cooper, President of the Chamber of Commerce; reported that
Mayor Tymchuk had requested that body to study the business license
^ policy of the City of Reedsport and make recommendations. Mr. Cooper
stated that the Chamber of Commerce is not a regulatory body but that
their suggestion would be that the City Council review the entire
1 business licensing structure with a view to updating procedures.
Mayor Tymchuk appointed the following committee to study business
licensing and make recommendations: Albert Nimmler, Oscar Anderson,
James Unger, Lowell Cooper, Ken Thompson, City Administrator I. G.
Johnson, City Attorney William Jayne.
Glen Compton urged action on his request for a zone change from
residential to commercial or industrial on his property at 2nd and
Winchester so that he can build a jdiop there. City Attorney William
Jayne stated that legal procedures must be followed to get a zone
change and there is no other way to expedite the matter.
COMMITTEE REPORTS
Streets and Sewers - Oscar Anderson, Chairman
Building Inspector M. R. DeVelbiss was requested to report on the
status of the gasoline pumping operation at Nate's Drive In. to.
DeVelbiss stated that the operation still had two violations in effect
but that they had been allowed one week in v^^ich to comply with all
requirements.
Marking of walks for school children along Winchester Avenue from
the railroad to the school was again discussed. Councilman Anderson
reported that the traffic problem there is still being studied to
determine just vdiat is needed.
REPORT OF CITY ADMINISTRATOR ,
Bids for extension of the Coast Guard water system were opened with
the following bids submitted:
Laskey-Clifton Corporation
Belloni Excavation
Don W. Thompson
Industrial Pipe
$14780.76
18459.00
18076.52
15392.30
Engineer Roy Erichsen recommended that the contract be awarded to the
lowest bidder subject to authorization to proceed from the U. S. Coast
Guard in Seattle*
Motion was made, seconded and passed that the contract be awarded to
the low bidder (Laskey-Clifton Corporation) with work to start v^en
necessazry negotiations have been completed with the U. S. Coast Guard
in Seattle. Aves 6 Navs 0
On September 13« representatives from State and Federal Grant Sections
of HUD will be here to bring the City up to date on applications for
sewer grant money. Application will be completed after this meeting.
The problem of noise abatement within the City was again discussed.
Councilman Oscar Anderson suggested that a good place to begin would
be to find out vfeat is the allowable noise limit, ipolice Chief
Arthur Chirrick was instructed to get the ecjuipment needed to check
allowable noise level.
Allen . Stevens requested some action to improve water pressure in the
Maple Court area. City Administrator I. G. Johnson reported that
water studies are in progress which will eventually lead to a solution
of the problem. Since a cost of around $70^000 is involved such work
is dependent upon grant assistance.
Allege Stevens also requested a street light at the end of Maple Court.
This matter was turned over to Coxincilman James Unger.
The following bills were approved for payment;
Department of Revenue, Collection Division
City of Reedsport, Payroll Fund
League of Oregon Cities
City of Reedsport, Payroll Fund
Pacific Security Bank
Umpqua Branch, The Oregon Bank
John Joy
Barry John Overall
Edwin M. Miner
Atlantic Richfield Co.
Al's Market
A & C janitor Service
Baker's Saw Shop
Central Lincoln PUD
Arthur C. Chirrick
Coos Bay Stationery Co.
Courier
Courier
Arthur C. Chirrick
County Surveyor's Office
Douglas County EDP
Department of General Services
Duro-Test Corporation
John Truett
E & H Machine Works
45.00
4000.00
^85.90
14598.62
1760.00
38553.75
20.50
14.00
144.00
2.00
5§.75
40.00
13.85
1459.57
5.00
196.13
148.26
7.89
7.50
108.00
21.38
6.00
530.55
59.55
107.50
n
Fire Department
Frenchie's Superette
Feenaughty
Hausmann Motors
Oregon Section - ICMA
Jack's Auto Electric
Johnson Rock Products
Jim's Umpqua Drug
Laskey-Clifton Corporation
Laskey-Clifton Corporation
Municipal Specialties Co.
Meier Chevrolet-Buick Inc.
Mast Bros. Automotive
Northwest pivers Supply, Inc.
Umpqua Branch, The Oregon Bank
Pacific Water Works Supply Co., Inc.
State Accident Insurance Fund
Social Security Division
Public Employes Retirement Fund
Pennwalt
Paramount Pest Control, Inc.
Posey*s Bakery
Pacific Motor Trucking Co.
Reedsport Motor Freight
Reedsport Auto Parts
Reedsport Logging Supply Co.
City of Reedsport
Reedsport Outdoor Shop, Inc.
Reedsport Concrete Products
Reedsport Police Department
S. O. Western
Stamper's J & J Tire Co.
The Sea Cliff Restaurant
Ivar A. Stavig
Zack Turner
Traffic Safety Supply Co.
Thompson Ford Sales
Thompson's Interiors, Inc.
The News Press Inc.
Teletron
Umpqua Building & Hardware
Umpqua Plumbing Co.
Union Oil Company
Umpqua Industrial Supply Co.
Waterworks Supplies Co.
Western Foundry Company
Department of Revenue
Judy Rose Yoimg
Pacific Security Bank
Umpqua Cafe
^ Meeting adjourned.
ATTEST:
'4^
Tl^mas S. Tvmchuk^ Alavor
995.50
11. 2S
267.15
446.05
2.15
5.00
1.64
2000.00
9.25
657.04
46160.67
1173.28
17.20
7.65
3.00
3756.25
75.11
537.61
879.25
1103.04
131.40
8.00
6.65
6.85
39.78
212.00
3.12
70.00
44.83
826.90
21.33
298.40
262.44
33.00
92.50
50.00
67.65
8.24
15.45
56.50
865.15
242.51
156.77
12.58
52.99
55.46
233.04
52.00
.28.00
106.25
43.40
^
I. G. John^diT, City Administrator Bemell McClay, Rec^ Sec.
455
MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF REEDSPORT ON
MONDAY, OCTOBER 9, 1972 at 8:00 P. M« AT THE CITY HALL
Present: Mayor Thomas Si Tymchuk
Councilmen Rudy Ruppe, President; Cliff Plov, Oscar Anderson,
, sJamesu .Unger^ Alt)er.t Nimmler . . , , -
. City Attorney William Jayne
Vcity Administrator I. G. Johnson
Absent: Coiincilman Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Minutes ot the September 11, 1972 meeting were approved.
A letter from the County Health Department was discussed regarding
the installation of a sewer system to property in Block 1, Reedsport ^
Addition.. Such a system would require a sewer pump station. City f]
Administrator I. G. Johnson reported tjiat he had already contacted i ;
HGE, Inc. regarding this matter. Roy Erichsen estimated a cost of 1
$500 for engineering fees for the project.
Motion was made by Plov, seconded by Ruppe, that Harlan, Gessford
Erichsen Inc. be instructed to proceed with engineering for a sewer
system to property in Block 1, Reedsport Addition. Motion passed.
Aves 5 ^ Navs 0
A i:equesV from the Reedsport Public Schools was discussed which asked
permission to fence a portion of a city street which dead-ended into
school property. Fencing was desired to keep childr^ from throwing
rocks at school busses parked in that area. Matter was referred
to the Street Committee. Chairman Oscar Anderson was requested to
investigate and report back to the City Council.
Request from Bohemia Lumber Company for fire_protection for their
new facilities on Bolon Island was discussed. Fire Chief Zack
Turner stated that he is soon to attend the Fire Chiefs' Convention
and will find out what other departments are doing in such cases.
A request, from Bohemia Lumber Company that the City expedite
construction of the water system to Bolon Island was discussed.
Council was din agreement that this project must be expedited but
emphasized that they must protect the interests of the City and keep
within the guidelines of EDA and the indebtedness limits as set
forth in "tJtie City Charter. City Attorney William Jayne recommended
that he and the engineer meet with Mr. Bud Stewart and his attorneys
to decide^ what course to follow.
committee" reports
FIRE - Ben Henderson, Chairman
Mr. Waggoner, Divisional Engineer, and his committee have completed
inspection of the Reedsport fire protection facilities.
YOUTH - Rudy Ruppe, Chairman
Chairman Rudy Ruppe again urged the formation of a Recreational
District to keep the youth recreation program going on a full O
basis. Members of the Coiincil were in agreement that such a district j
would be of benefit to the community. City Administrator I. G.
Johnson stated that formation of a Recreation District would require '
an election and a second election to establish a tax base. Such a
district would have definite advantages in qualifying for Federal
money. Rudy Ruppe will work with Sue Williams, Community Action
Director, to study the matter further. City Attorney William Jayne
will contact the Booster Club and Jaycees to see if they might be
interested in helping with this project.
REPORT OF CITY ATTORNEY
Motion was made by Anderson, seconded by Nimmler that the names of
Mr. and Mrs. James Unger be added to the liquor license for the
Forest Hills Coxintry Club. Motion passed. Aves 5 Navs 0
A petition was presented signed by property owners on York Street
requesting that the City take action to have a one foot strip of
land which Mr. Puirvisyetained ownership of declared a nuisance.
City Attorney William Jayne stated that the City cannot legally do
anything about it short of buying the strip and. recommended that the
45?
matter be turned back to the property owners.
REPORT OF CITY ADMINISTRATOR
Meeting of the Oregon Coastal Conservation and Development Association
will be held at the Roseburg Country Club on October 26.
The following bills were approved for payment;
City of Reedsport, Payroll Fund 4000.00
Georgia Le Sowle 155.00
Umpqua Branch, The Oregon Bank 3402.50
HGE Inc. 3478.00
International Harvester Co. ' 2000.00
International Harvester Co. 6398.24
League of Oregon Cities 954.51
City of Reedsport, Payroll Fund 1000.00
John Joseph Herscher 13.00
Pamela Michael 11.00
Geraldine M. Bryant 5.00
Kathryn N. Cornelius 5.00
Thelma J. Edgar 5.00
Donald A. Erb 5.00
Marie V. Foss 5.00
Charles Crowell 5.00
City of Reedsport, Payroll Fund 13631.06
City of Reedsport, Petty Cash 49.38
Umpqua Branch, The Oregon Bank 106.25
Fina 314.63
A & C Janitor Service 40.00
Ann*s Gardens 40.49
Bakers Saw Shop 26.35
Barnes & Wright Construction Inc. 4494.01
Berge & Wally's Chevron Service 10.10
Central Lincoln PUD 1491.73
Coast to Coast Stores 10.52
Arthur Chirrick, Police Chief 6.25
Courier 7.45
Coos Bay Stationery Co. 78.56
John Truett, Sheriff 49.55
Florence Auto Parts 81.88
Robert N. Fetsch '4.00
General Telephone 463.93
Hach Chemical Co., Inc. 24.43
HGE Inc. 142.96
Hausmann Motors 5.86
Johnson Rock Products 891.80
Jim's Umpqua Drug 24.20
Richard W. Knack 8.00
Laskey-Clifton Corp. 11806.13
Laskey-Clifton Corp. 346.68
Mast Bros. Automotive 8.10
Noble Drug 5.98
Pennwalt 360.00
Pennwalt 65.70
Paramount Pest Control, Inc. 8.00
Posey*s Bakery 59.75
Social Security Division 943.32
Public Employes Retirement Fund 1083.08
Reedsport Insurance Service 637.00
Reedsport Auto Parts 123.28
Reedsport Concrete Products 722.55
City of Reedsport 70.00
Roy's Associated Tire Center 2.00
R. Rochon Photography 113.35
Fire Department 1236.50
Fire Department 54.30
Reedsport Motor Freight, Inc. 233.46
Standard Oil - Western 406.62
Stults, Jayne, Murphy & Anderson 50.00
Sparling Envirotech 20.88
Ivar A. Stavig 92.50
State Accident Insurance Fund 486.48
Teletron
FScrester G« Taylor
Thompson Ford Sales
Zack Turner
Umpqua Building and Hardware
Utilities Supply Co.
Umpqua River Navigation Co.
Umpqua Industrial Supply Co.
George F. Cake Co.
Umpqua Plumbing Co.
Reedsport" Police Department
Waterworks Supplies Co.
Arthur Chirrick, Police Chief
Stanley Harper
Richard Wayne Knack
Donald Keith Douglas
Lariry Kelley
James Holmes Jr.
City of Reedsport
Doris Mays
Peggy Hales
Elizabeth^ Keith
Barbara Priest
Cherry Stone
Umpqua Branch, The Oregon Bank
Coos Grange Supply Co.
Stamper's J & J Tire Co.
Zack Turner
Meeting adjourned.
ATTEST:
44.31
103.09
4.25
29.95
202.64
390.24
254.07
4.81
4.74
500.86
21.18
95.65
60.00
60.00
60.00
50.00
40.00
38.80
21.20
12.50
12.50
12.50
12.50
1^.50
318.75
75.30
8.25
50.00
Thomas S. Tvmchuk, Mayor
± I. G.' Joh(4s6n>—City Administrator Bemell McClay, ]^c. Sec
n
n
459
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIt. OF THE CITY OF
REEDSPORT ON NOVEMBER 6, 1972 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Clifford Plov, Oscar Anderson, James Unger,
Ben Henderson
City Administrator I. G. Johnson
Absent; Councilmen Rudy Ruppe and Albert Nimmler
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the October 9, 1972 regular meeting were approved.
City Administrator I, G. Johnson reported on information which is
available on the Federal Revenue Sharing program. Reedsport's share
is estimated between $80,000 and $100,000 yearly. Broad guidelines
available on the spending of this money indicate that there will be
few restrictions, but money and interest must be kept separate from
other city money in a fund that is readily recognizable. A supplemental
budget must be printed in the paper before any money can be spent and
an accounting must be made of how the money is spent. Revenue sharing
money cannot be used as matching money for any other federal program.
The City Council will have to establish priorities for use of the
money. More information will be available on the program by the next
council meeting.
Request from CH2M for permission to haul sludge from the Winchester
Bay sewage disposal plant to the sludge basins at the Reedsport
disposal plant was discussed.
Motion was made by Anderson, seconded by Plov, that the City of
Reedsport not get involved at this time in any agreement to handle
the sludge waste from the Winchester Bay sewage plant. Motion passed.
Aves 4 Navs 0
Application for Class B Package Liquor License for the Reedsport
Cheese Plant was discussed. Request was made so that they can include
wine in Christmas packages to be sold. Mayor Tymchuk requested that
this matter be turned over to the City Attorney for his consideration.
Councilmen will be contacted later in the week to make a decision.
Councilman Oscar Anderson reported on investigation of a request by
School District 105 to fence Greenwood Street between 11th and 12th
Streets. Bill Grice, who wants the area for space for parking school
busses, agreed to gravel the alley and keep it open for people to get
to and from their houses. Councilman Anderson recommended that the
City not vacate the street but allow Mr. Grice to fence and use this
area provided he improves the alley to city specifications with the
stipulation that the street is to be returned to the use of the City
if it is needed. City Attorney William Jayne will be consulted as to
the legality of such an arrangement and the request will be submitted
to the Planning Commission for their recommendation.
Councilman Oscar Anderson reported on the meeting of the committee
to study the city business license structure. He stated that some
recommended changes had been sutnxitted to the City Attorney for his
review. Copies of these recommendations will be mailed to the members
of the City Council and the committee for action at a later date.
City Administrator I. G.- Johnson reported that the EDA grant application
for the Bolin Island water project has been approved at the state level,
the regional level and is now in Washington D- C. for consideration.
Mayor Tymchuk reported that he had been informed at a meeting in Roseburg
by an EDA official that this project is No. 1 on the list of coastal
projects and no difficulty is anticipated in getting funding for it.
Fire Chief Zack Turner presented the following recommendations for
a contract between the City of Reedsport and Bohemia Lumber Company
to furnish fire protection to their facilities on Bolin Island:
1. $300 per year charge
2. $50 per pxmiper, per hour, per call
3. $5 per hour, per man, per call
4. Not to exceed seven men per pumper
5. Balance 6f department to be on standby in Reedsport at $2.75
per hour - to be. pa^id by Bohemia Lupnber Company
6. Contract to run from September 5, 1972 to September 5, 1973 -
figures to be revised at the end of a year
\ * •
Motion was made by Henderson, seconded by Anderson that the City
Council accept the recommendations of the Fire Chief for a one year
contract with Bohemia Lumber Compciny to furnish fire protection to
their facilities on Bolin Island* Passed unanimously.
Aves 4 Navs 0
COMMITTEE REPORTS
Building, Playground & Lights - James Unger^ Chaiman
The contract for installation of three new street lights has been
signed with the PUD and lights will be installed as soon as j^ssible.
Chairman James Unger brought up the need for a bicycle path between
Winchester Bay and Reedsport. »Councilmen attending the League of
Oregon Cities Convention will contact the proper people to get further
information and action on this project. i
Report of City Administrator
Sidewalks along. Winchester Avenue will be planned soon.
Mayor Tymchuk requested that signs be posted directing the way to
the boat launching ramp at the end of Rainbow Plaza.
The following bills were approved for payment:
City of Reedsport - Payroll Fund 4000.00
Henry Franklin Bethel 200.00
Carrol Stuart Brynteson 405.00
Department of Revenue 46.00
William M. Breshears , ^ 9.00
Umpqua Branch, The Oregon Bank 310.00
League of Oregpn Cities 1017.29
City of Reedsport - Petty Cash 73.44
American Petrofina 229.51
City of Reedsport - Payroll Fund 14496.37
A & C Janotor Service 40.00
Bergen's 3.50
Barnes & Wright Construction, Inc. 7470.00
Bakers Saw Shop 7.65
Central Lincoln PUD 1488.22
Coast to Coast Stores 5.89
Courier 30.95
John T. Truett, Sheriff and Tax Collector . 137.73
Florence Auto Parts 4.25
General Telephone 423.68
Hale Pumps 3.64
Hach Chemical Company Inc. 41.13
Sherwood Shell Service 4.00
Frank's Jiger Sales 34.00
Jim's Umpqua Drug 12.96
Johnson Rock Products 351.36
League of Oregon Cities 16.00
Moe's Feed and Garden Supply 8.05
Kenneth Murphey 13.50
Meier Chevrolet-Buick Inc. 13.65
Northwest Divers Supply 7.00
O K Tire Store 9.45
H. E. Nickels, Jeweler 19.00
Noble Drug . 5.98
Oregon State Highway Department 48.70
Pacific Water Works Supply 72.30
Social Security Division 873.94
Public Employees Retirement System 1145.23
Arthur C. Chirrick 30.78
Reedsport Police Department 12.88
Reedsport Auto Parts 172.20
R & L Towing & Garage 7.50
City of Reedsport 70.00
Roy's Associated Tire Center 10.00
Reedsport Concrete Products 98.40
Fire Department > 962.50
n
The Allen Smith Company 30.00
Stultz, Jayne, Murphy & Anderson 458.80
The Sea Cliff 20.25
Share Corp. - 30.00
State Accident Insurance Fund v 487.42
Ivar A. Stavig » ^ 92.50
2ack Turner 50.00
Teletron , . . . 12.50
Thomas S. Tymchuk 59.00
Thompson's Interiors, Inc. 26.95
Thompson Ford Sales 22.30
Forrester G. Taylor 50.00
Umpqua Building & Hardware 84.05
Umpqua Plumbing 3.29
Umpqua Industrial Supply Co. 139.75
Waterworks Supplies Co. 30.05
Umpqua Branch, The Oregon Bank 160.00
Stamper's J & J Tire Co. 5.75
Coos Bay Stationery Co. 44.19
Paramount Pest Control, Inc. 8.00
Coos Grange Supply Co. 8.30
Standard Oil Co. - Western 157,88
Meeting adjourned.
ATTEST:
S. Tymdhuk,
I. G. Johnson, City Administrator Bemell McClay, Rec. 'Sec.
461
MINUTES OF _THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT QN DECEMBER 18, 1972 at 8:00 P. M. AT THE CITY HALI^
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President, Cliff Plov, Albert
Niiranler, Oscar Anderson, Ben Henderson .
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Councilman James Unger
Meeting was called to order by Mayor Tymchuk.
Minutes of the November 6, 1972 meeting were approved.
City Administrator I. G. Johnson read a ,letter from George Grubb,
County Engineer, which stated that the coiinty wished to allocate ,
the 1% of gasoline funds designated for bicycle and foot paths ^
to the cities for use in construction of these facilities. Such
bicycle pat^s would later be continued to county roads.
Mr. Grubb suggested that he meet with the City Council in January ^
to discuss .this proposal and make plans.
Mayor Tymchuk recommended that this matter be discussed with the
County Commissioners at their meeting in Reedsport on December 20,
and that a letter be sent to Mr. Grubb expressing the interest of
the Council in the proposal and offering to set up a meeting date.
A proposal that the county be allowed to construct a septic tank
disposal basin in conjunction with the Reedsport sewage disposal
plant was discussed. Decision was made to refer this matter to
the engineer before making any decision.
City Administrator I. G. Johnson reported on information which is
now available on revenue sharing. Most cities plan to^ use this,
money for capital improvements although there are few restrictions
on usage and may include public safety, special seirvices, environmental
protection. At the present rate the City of Reedsport would have
$82750 to spend this fiscal year. Some possible projects were
discussed.
Motion was made by Nimmler, seconded and jpassed \inanimously that the
City of Reedsport not make up a supplemental budget for the money
available but put the money into savings to earn interest until
July 1, 1973 and include this money in the regular 1973-74 budget.
Ayes 5 Nays 0
A meeting will be set up in January with the City Council and the
Budget Committee to establish priorities for the use of the revenue
sharing funds.
Councilmen had been contacted by telephone and request for liquor
license for the Reedsport Cheese Plant was approved.
COMMITTEE REPORTS
Streets and Sewers - Oscar Anderson, Chairman ^
Some problem spots in streets caused by the recent cold weather
were discussed. Such areas will be repaired as soon as the weather
and availability of materials will permit. I
Planning Commission took no action on the request by the School
District to allow fencing of a portion of city street. Since no
vacation of street was requested the Planning Commission felt that
it was not their problem. Matter was referred back to the Street
Committee.
Mr. and Mrs. Jolly Dawson requested that some action be taken to
alleviate the speeding problem on Arthur Drive. A speed bump was
suggested as a possible solution. Matter will be studied by
Councilman Oscar Anderson, City Attorney William Jayne and City
Administrator I. G. Johnson to try to come up with a solution.
Police - Albert Nimmler, Ghaiman
A request by Police Chief Arthur Chirrick that a crosswalk be
painted across Winchester Avenue at Fourth Street was discussed.
Crosswalk will be painted as soon as weather permits.
46:
12/18/72
Fire - Ben Henderson, Chairman ;
Fire Chief Zack Turner again requested that legal action be taken
to have the old Reed building by the depot condemned so that it
can be demolished. City Attorney William Jayn.e will proceed with
condemnation.
Youth - Rudy Ruppe, Chairman
Chairman Rudy Ruppe reported on progress of efforts of a group of
interested citizens to get a recreation district fomed. The group
had met with a state recreation specialist who outlined for them
various methods of handling the problem. Recommendation was made
that possibly .the best method for this area would be to work through
the combined efforts of city and school. To some extent this has
been done for .the past few years, but it is felt that now a more
compr^ensive year-around program is needed which would include
, interest activities for all ages. Sue Williams, Community Action
I Director, stat.ed that some $2000 should be available from that
agency for such a project. Chairman Rudy Ruppe will continue to
pursue the matter and will set up a meeting in the near future which
will include Cpiincilmen Nimmler and Unger, representatives from the
school and Port Commission and other interested groups and citizens.
REPORT OF CITY ATTORNEY
City Attorney William Jayne reported that he is working on business
license regula^tions for going-out-of-business sales. The regulations
as adopted by the committee studying the matter have discrepancies
with our existing ordinance. He will study the matter further and
make recommendations to the committee.
REPORT OF CITY, ADMINISTRATOR
City Administrator I. G. Johnson reported that the application for
701 grant has been approved for a total of $7500. Such a grant
requires that .$2500 in matching money be furnished. $1500 may be
in kind services and $1000 in cash. $4000 of this money will be
used by the co.unty for a study to update the land use map, make
population study, make studies for recreational purposes, etc.
The remainder of the grant will be used by the City to complete a
study of the water system as well as mapping and preliminary plans
for reservoirs, in the system for stabilizing of pressure.
Brent Davis presented a proposal by the Central Lincoln PUD for.
installation of street lights on Rainbow Plaza. Estimated overall
cost of the project is $6840.
Sue Williams, Community Action Director, requested that the poli^
for use of the. Community Building be restated. City Administrator
I. G. Johnson xead the policy as set down in the City Co,uncil
minutes of August 8, 1966 and in the minutes of May 12, 1969.
Mrs. Sue Dawson requested that the lights be fixed in the libraary.
An electrician will be hired to do the work as soon as one is available.
Mayor Tymchuk thanked Councilman Plov for his work on the City
^ Council and welcomed Ron Hanson back as a new member.
The following bills were approved for payment: ,
I i Heinz Kaufmann 60.00
William Hardy 60.00
Robert Cline 60.00
Thomas Tymchuk 60.00
Oscar Anderson, Jr. 96.00
Rudy Ruppe 96.00
Clifford Plov 60.00
Ben Henderson 96.00
Irving Johnson 96.00
City of Reedsport, Payroll Fund 4000.00
Department of Revenue, Collections Div. 69.00
Jerry Wayne Bunch 4.00
Edmond L. Wilson 55.00
Horst E. Z.ittla^u 30.pO
Harry A. Slack Jr. 30.00
League of Oregon Cities 1029.58
8i IliaigSII; M
Social Security Division
Public Employes Retirement Fund
Department of Revenue, State of Oregon
Al's Market
A & C Janitor Service
Salishan Lodge
American Petrofina
Courier
Arthur Chirrick
Engineered Control Products .
E & H Machine Works
Frenchie•s Superette
American LaFrance
Central Lincoln PUD
William Hardy ^
HGE Inc,
Jim's Umpqua Drug
Jack's Auto Electric
League of Oregon Cities
-General Telephone
Larry's TV
Municipal Specialties Co.
Meier Chevrolet-Buick Inc.
OK Tire Store
Noble Drug
Pennwalt Corp.
Pacific Motor Trucking Co.
State Forester
Posey's Cafe and Bakery
Reedsport Auto Parts
Reedsport Concrete Products
City of Reedsport
Ross' Flowers and Gifts
Roy's Assojciated Tire Center
Reedsport Pplice Department
City of Reedsport, Pollution Control
City of Reedsport, Community Building
City of Reedsport, Water Department
Standard Oil of California
Scientific Products
Ivar A. Stavig
State Accident Insurance Fund
Share Corp.
Southwestern Oregon Fire Chi^efs Assoc.
Stamper's J & J Tire Co.
John Truett, Sheriff
Forrester G. ffaylor
Teletron
Umpqua River Navigation Co.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Reedsport Insurance Service
Reedsport Fire Department
Cornell Howland, Hayes & Merryfield
U. S. Post Office
Meeting adjourned.
ATTEST:
12/18/72
853.21
1131.43
- 68.00
15.20
40.00
. 63.00
159.81
25.03
7.00
16.05
55.65
11.25
110.30
1521.48
16.00
32.00
34.15
7.21
226.75
428.18
9.00
615.36
246.73
12.15
5.96
65.70
8.65
106.73
70.55
230.29
600.90
70.00
6.50
6.00
22.78
10000.00
5000.00
1014.06
555.60
17.90
92.50
437.66
495.22
10. 0.0
7.50
50.00
. 50.00
37.50
600.40
41.29
151.44
64.41
228.00
530.75
115.80
60.00
Thomas S. Tymchuk, Mayor
I. G. JohnSoh,^ City Administrator Bernell McClay, "RqcJT Sec,
n
465
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF -
REEDSPORT ON JANUARY 8, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Albert Niiranler, Oscar
Anderson, Jr., Ben Henderson, James Unger, Ronald O. Hanson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting v/as called to order by Mayor Thomas S. Tymchuk.
Presentation of the flag ceremony was conducted by Girl Scouts followed
by Invocation by The Rev. Robert Cantrell.
Minutes of the December 18, 1972 meeting were approved.
^ The following persons were sworn into office by City Administrator
i I. G. Johnson;
' Thomas S. Tymchuk Mayor (re-elected 2 yrs.)
Oscar Anderson, Jr. Councilman (re-elected 4 yrs.)
Ben Henderson Councilman Cre-elected 4 yrs.)
Ronald 0« Hanson Councilman (elected _4 :years. ) !
Motion was made by Oscar Anderson, Jr., seconded by Albert Nimmler that
Rudy Ruppe be nominated President of the City Council.^ Nominations
closed. Motion passed.
Aves 6 Nays 0
Mayor Thomas S. Tymchuk listed three prime objectives of the next two
years. o
1. Location of National Recreation Area Headquarters in
Reedsport
2. Building of new City Hall
3. Obtaining of Economic Development Association grant
for realigning of city water lines and extension of line
to Bolon Island
Mayor Tymchuk appointed the following committees for the year 1973:
FINANCE ; Albert Nimmler, Chairman
Ronald Hanson
WATER Oscar Anderson, Chairman
Albert Nimmler
STREETS & SEWERS Ronald Hanson, Chairman
Ben Henderson
building, PLAYGROUND, LIGHTS Ben Henderson, Chaiinnan
Rudy Ruppe
POLICE James Unger, Chairman
Oscar Anderson
FIRE AND YOUTH Rudy Ruppe, Chairman
James Unger
Mayor Tymchuk requested that each committee contact the City Administrator,
City Attorney and city Qrews and report back on what each committee
would like to see done in the next two years.
^ Mayor Tymchuk re-appointed Brent Davis and Frank Taylor to the
I Planning Commission for four year teirms. Motion was made by Henderson,
seconded by Anderson that these two appointments be approved. Motion
passed. Aves 6 Nays 0
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that he had talked with
County Engineer, George Grubb, regarding the building of bicycle or foot
paths along Winchester Avenue and Longwood Drive to Highway 101. Mr.
Grubb reported that the county will have between $75000 and $85000 for
such purposes. County engineers will proceed with the engineering for
the project. City will have to make application for permission for a
land fill along Winchester Avenue.
\
City Administrator I. G. Johnson also reported that Mr. Grubb had
assured him that in the matter of the septic tank diimping tanks, -
the City would be in complete charge as to the quality of dumpings which
are accepted. Engineer Roy Erichsen reported that he could anticipate
no problems in allowing the county to construct these diolnping tanks.
Mr. Johnson reported on a letter which he had received from Douglas
County regarding the availability of Bureau of ,OUtdoor Recreation
matching f\inds« $38000 had been allocated to Douglas County on a
50-50 matching basis. A meeting will be held in Roseburg on January 18
to outline ,steps for applying for such funds. City will try to get
some planing for ,city parks dqne by trained person^nel from state and
county park departments. . .
A meeting will be held at Pony Village Motor Inn in North Bend on
January 18, 1973 by the League of Oregon Cities to discuss bills being
presented to the Oregon Legislature this session. Some 20 proposals are
listed that will be of concern to Oregon cities.
The City of Reedsport EDA application has cleared the regional office
in Seattle and has been sent to Washington D. C» It is esipected that
it will take from 60 to 90 days for final f\inding. ^
Roy Erichsen from HGE Inc. reported that the total estimated cost of
the project to install a sewer pumping statiqn in the Collver area 1
would be $27,583. Request was made for authorization to go ahead
with engineering and call for bids. Project is not to be finished
before July 1, 1973 and cost is to be paid from Revenue Sharing funds.
Motion was made,, seconded and passed that City Administrator I. G. Johnson
be instructed to authorize the firm of HGE, Inc. to proceed with
engineering plans and call for bids for installation of a sewer pump
station in the area of Seventeenth and Ivy. Ayes 6 Nays 0
A letter from the North Bend Fire Department regarding the updating of
the Mutual"- Aid Agreement with the Coos Head Naval facility was discussed.
Fire Chief Zack Turner stated that he anticipated no problems.
Motion was made, seconded and passed that the Mutual Aid Agreement as
presented bg approved subject to the approval of the Fire Committee.
Members of the Fire Committee esspressed approval. Ayes 6 Nays 0
A contract is now in effect with Bohemia Liimber Company for fire
protection for their facility on Bolon Island, effective 9/4/72 to 9/4/73.
February 5, 197,3 was set as the date for the first budget meeting.
REPORT OF CITY A^TTORNEY
Final draft of ordinance incorporating the new business license recommen
dations will be ready for the next coxinpil meeting.
City Attorney William Jayne stated that there is no way that the
insurance company would allow bumper strips to be installed on Arthur
Drive to slow the t^raffic in that area.
COMMITTEE REPORTS
BUILDING, PLAYGROUND & LIGHTS - Ben Henderson, Chairman
Recommendation was made by Councilman Nimmler that a recreation commi-ttee
outside the City Council be formed by representatives from the civic
organizations of the City to be responsible for taking care of the ^
, community building working with the budgeted amount for the building. [|
The following bills were approved for payment; | i
City of Reedsport, Payroll Fund 4000.00
Barnes & Wright Construction 7161.71
Barnes & Wright Construction 7730.01
Lower Umpqua Chamber of Commerce 225.00
City of Reedsport 20.00
Kenneth Murphey 13.50
Zack Turner 50.00
League of Oregon Cities 1029.58
City of Reedsport, Petty Cash 46.15
City of Reedsport, Payroll Fund 14289.12
U. S. Post Office 420.00
American Petrofina 276.35
A & C Janitor Service 40.00
Berge & Wally's Chevron Service 3.75
Baker's Saw Shop 5.50
Bay Printers
Arthur C. Chirrick
Doris Mays
Peggy Hales
Elizabeth Keith
Cherry Chudy
Barbara J. Priest
Consolidated Chemical Company
Central Lincoln PUD
Arthur C. Chirrick
Commercial Title Co.
Courier
Courier
Coast to Coast Stores
John T. Truett
Florence Auto Parts
Fire E uipment Company
0 Fred,* s ^Lock an.d Key
' Frenchie's Superette
1 General Telephone
Hansen Electric Co.
Hach Chemical Co.
International City Management Association
Johnson Rock Products
Industrial Steel & Supply Co.
Jim•s Umpqua Drug
Municipal ^Specialties Co.
Kenneth Murphey ,
Meier Chevrolet-Buick Inc.
The Newspress, Inc.
Noble Drug
Oregon Association, Chiefs of Police
Oregon Fire Chiefs' Association
Posey's Bakery
Powell Roofing and Building Co.
Public Employes Retirement Fund
Social Security Division
Paramount Pest Control, Inc.
Reedsport Police Department
Reedsport Motor Freight
Reedsport Logging Supply
Reedsport Fire Department
Reedsport Insurance Service
City of Reedsport
Reedsport Auto Parts
R & L Towing and Garage
Reedsport Concrete Products
Reedsport Medical Clinic
Standard Oil of California, Western
Stamper's J & J
Scientific Products
Share Corp.
Sprouse-Reitz
Ivar A. Stavig
State Accident Insurance Fund
Thompson Ford Sales
' Zack Turner
Teletron
Forrester G. Taylor
Umpqua River Navigation Co.
Umpqua Overhead Door Sales
Umpqua Plumbing
Gaylord Vaughn
Union Oil Company of California
Umpqua Industrial Supply Co.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Western Auto Associate Store
Arthur Chirrick
Stanley Harper
Donald K. Douglas
13.00
35.00
12.50
12.50
12.50
12.50
12.50
236.43
1581.16
3.75
75.00
8.50
11.20
4.78
2.00
16.42
77o70
^ 3.00
14.55
426.92
147.41
14.14
472.90
225.71
156.33
40.35
1843.60
24.59
19.90
11.90
2.98
25.00
15.00
33.30
1495.55
1120.30
794.89
8.00
25.33
68.55
24.68
693.00
35.00
70.00
331.87
7.50
204.00
10.00
517.49
6.25
26.00
370.00
12.32
92.50
483.28
28.70
50.00
286.60
50.00
715.00
10.00
6.80
850.00
4.85
20.95
26.85
231.70
3.24
60.00
60.00
60.00
467
Richard W. Knack
Larry Kelley
Donald M. ^ith
Meeting adjourned.
ATTEST:
I. G. JcQu^son, City Administrator
Thomas S. Tymchuk, Ma
60.00
60.00
40.00
Bernell McClay/ Rec. Sec',
MINtlTES .OFoTHE:;REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON FEBRUARY 12, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, Ronald
Hanson, Albert Niramler, Ben Henderson, James Unger
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas Tymchuk
Minutes of the January 8, 1973 regular meeting were approved.
Councilman Oscar Anderson reported that the committee has met for the
purpose of discussing changes in the business license ordinance.
City Attorney William Jayne stated that copies of the ordinance with
the proposed changes will be mailed to each councilman before the next
meeting.
Planning Commission Chairman Brent Davis discussed the proposed new
Zoning Ordinance and the accompanying zoning map. Basically the map
shows zoning as it is at the present time. In addition the new
ordinance establishes a Light Industrial Zone inside the dike and a
Heavy Industrial Zone outside the dike. Presently unzoned publicly
owned lands, parks, etc, are zoned R 2. The ordinance also contains
a section regulating service stations.
Chairman Brent Davis requested that the City have copies prepared and
made available to the public and that dates be set for public hearings
on the Zoning Ordinance. The first public hearing on the ordinance
will be at the next meeting of the City Council on March 12, 1973.
City Attorney William Jayne was instructed to proceed with the legal
steps for calling a public hearing.
Council President Rudy Ruppe commended the Planning Commission for
their year of effort in preparing the new ordinance.
COMMITTEE REPORTS
Committee Chairmen presented reports requested by Mayor Tymchuk
outlining what they consider to be priority projects for the next two
years.
FINANCE - Albert Nimmler, Chairman
Chairman Nimmler reported that his main concern was to find means
of lightening the work load of the City Administrator.
V7ATER - Oscar Anderson, Chairman
Chairman Oscar Anderson listed the following areas for water system
improvements;
1. Tunnel
2. Water pressure in Bowman Road area
3. Transmission line from tunnel to chlorinator
4. Water line to Bolen Island
Some suggestions made by Water Superintendent Bert Bartow were also
added to this list.
2/12/73
STREETS AND SEWERS — Ronald Hanson, Chairman , 0
Chairtnan-'ftotjald Hanson outlined the following areas for iinpr^Vement:
.SEWER/.
lo Improvement of manholes
2. Additional manholes
3. Improvement of sewer system in down town area
4. Separation of stom sewers from sanitary sewer
WATER
1. Bancrofting the following areas for street improvement
a. Fir Avenue from West Railroad to 12th Street
b. 12th Street from Winchester to Fir
c. Greenwood from 10th to 11th
2. Repair of deteriorating streets
3. Paving of unpaved areas on Flat
4. Widening of paving where narrow paving exists
BUILDING, PLAYGROUND, & LIGHTS - Ben Henderson, Chairman
I Chairman Ben Henderson recommended the following projects:
! 1. Repair of Community Building foundation
' 2o Building of small office type City Hall
3o Planning for building of city shop
4, Updating of parks
POLICE - James Unger, Chairman
Chairman Unger requested that his report be delayed until the hiring
of a new Police Chief has been completed.
FIRE - Rudy Ruppe, Chairman
Chairman Rudy Ruppe recommended that Fire Department equipment be
upgraded where needed.
YOUra - Rudy Ruppe, Chairman
Chairman Rudy Ruppe stated that he will continue with every effort
to get a commxinity, school type of recreation program organized that
will include all ages. His next order of business will be to find
out what support such a recreation program has in the community.
Mrs. Barbara Campbell offered the seirvices of a sorority of which she
is a member to canvass the community to find out what the feeling of
the tajcpayers is toward this program.
President of the Council, Rudy Ruppe, recommended that follow-up
reports be made quarterly to keep everyone posted as to what progress
is being made. The next report will be due at the March meeting.
Allan Stevens requested information on what the plans are for relieving
the water pressure problem in the Bowman Road area. ^City Administrator
I. G. Johnson reported that engineers are now making a study of the
area which should be completed within 30 days.
Mr. Leo Cary requested that the city owned Lot 6, Block 20, Reedsport
Addition be offered for bids. Councilmen were agreed that this lot
could not possibly be of any use to the City.
^ Motion was made by Ruppe, seconded by Nimmler that Lot 6, Block 20,
~ Reedsport Addition be offered for bids. Motion passed. Ayes 6 Nays 0
t ^<^iJ^istrator I. G. Johnson announced that the League of Oregon
i Cities will hold a workshop for newly-elected city officials in Eugene
on Friday, February 16, 1973 from 9:00 A. M. to 4:00 P. M.
A letter from Allan Stevens was read requesting that a study be made
on the feasibility of making sewer service available to his lot in the
Collver area, directly behind the Burdick home. City Administrator
I. G. Johnson stated that when the line is put in to this area, the
engineers can determine whether or not this is possible.
The following gasoline bid was opened:
Reedsport Discoxint
Regular 32.5
Supreme 35.5
Motion was made by Nimioler, seconded by Ruppe that this bid be accepted.
Motion passed. Ayes 6 Nays 0
REPORT OF CITY ADMINISTRATOR ,
City Acininistrator I. G. Johnson reported that the EDA application is
still being processed and that there is still hope that it will be funded®
The fate of sewer grants from the State is still undecided.
Request was made by Fire Chief Zack Turner that the City Attorney
proceed with condemnation of the old Reed house near the depot and
that the Building Inspector be requested to inspect a building
behind Ward's Tavern in preparation for starting condemnation
proceedings.
Mayor Tymchuk read a letter of resignation from Police Chief Arthur
Chirrick. Applications are now being received for Police Chief and
one is expected to be hired within the next 30 to 60 days._
Mayor Tymchuk presented a plaque which he had received from Heather ^
Louise Stevenson, Rotary foreign exchange student, bringing greetings '• *
to Reedsport from Hornsby, Australia.
• t
Mayor Tymchuk stated that he wished the City to go on record in i
thanking the J. C. s for their outstanding work in promoting the
Lower Umpqua Storm Festival. A letter will be sent to them by the
City Administrator.
\
Motion was made by Ronald Hanson that the City Charter be amended to
provide for election of councilmen by precincts and that the City
Attorney be instructed to proceed with necessary legal steps. Motion
was seconded by Ruppe. ,
After discussion. Mayor Tymchuk requested that the Council be given
time to study the matter. City Administrator I. G. Johnson will
write to the League of Oregon Cities to get a list of cities that
have precincts to try to obtain more information.
Motion was withdrawn.
Fire Chief Zack Turner requested that City Attorney William Jayne .
draw up a resolution stating the policy of the City regarding fire
calls from outside the city limits.
The following bills were approved for payment:
Alfred Mendiaz 9.00
Bruce Nolan Girard 8.00
Terrence Stanley Dunlap 9.00
City of Reedsport, Payroll Fund 4000.00
Department of Revenue 73.00
Veronica Reed 11.00
James G. Gray 105.00
City of Reedsport - Petty Cash 44.01
League of Oregon Cities 1100.73
Thomas S. Tymchuk 20.00
City of Reedsport - Payroll Fund 14504.57
Andrew E. Neilson 9.00
Department of Revenue, Collection Division 44.00 O
American Petrofina 218.28
A & C Janitor Service 40.00
Bay Printers 39.00
Central Lincoln PUD 1758.78
Courier 4.00
The Cake Co. 16.72
Courier 14.05
Courier 2.18
Coos Bay Stationery Co. 49.24
Dages-V^denberg Technical Services 397.02
Fire Equipment Co. 102.95
Florence Auto Parts 6.99
Frenchie's Superette 20.50
General Telephone 435.97
HGE Inc. 1737.90
Halo Enterprises, Inc. 29.76
Hansen Electric Co. 403.88
Industrial Steel & Supply Co. 88.85
Jim's Umpqua Drug 5.85
Richard Knack 34.00
2/12/73
Laskey-Clifton Corp.
Lower Umpqua Hospital
Lower Umpqua Hospital
Mast Bros. Automotive
M e's Feed and Garden Supply ;
NSrthwest Divers Supply Inc.
Noble Drug
Paramount Pest Control, Inc.
Pacific Water Works Supply Co.
Public Employees Retirement System
Pape Bros., Inc.
Pennwalt Corp.
Powell Roofing and Building Co^.
Social Security Division
Reedsport Auto Parts
Reedsport Medical Clinic
Reedsport Motor Freight . .,
City of Reedsport
Reedsport Insurance Service
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Fire Department
R & L Towing & Garage
Standard Oil Company of California
Share Corp.
Secretary of State
Ivar A. Stavig
Stults, Jayne, Murphy & Anderson
State Accident Insurance Fund
Zack Turner
Teletron
Forrester G. Taylor
Umpqua Building and Hardware
Utilities Supply Co.
Union Oil Company of California
Umpqua Industrial Supply Co.
Umpqua River Navigation Co.
Waterworks Supplies Co.
Meeting adjourned.
ATTEST:
Thomas S. T;^clrcflc, MaWr'
23.20
13.60
9.60
19.08
41.28
3.00
5.96
16.00
33.83
1150.04
826.74
425.70
816.54
1052.75
186.93
7.00
175.28
70.00
2546.00
3.40
17.85
888.75
7.50
624.90
565.20
65.00
92.50
100.00
489.83
50.00
126.92
51.48
329.36
289.47
10.22
132.83
180.40
375.67
I. G. Johnq^, City Administrator Bernell McClay, Rec. Sec
471
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON MARCH 12, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S# Tymchuk
Coimcilmen Rudy Ruppe« President; Ron Hanson, James Unger
Oscar Anderson« Ben Henderson« Albert Nimmler
City Administrator I. G. Johnson
Absent: City Attorney William Jayne . ,
Meeting was called to order by Mayor Thomas Tymchuk*
Minutes of the February 12, 1973 meeting were approved. ^
Bid opening was held for sale of Lot 6, Block 20, Reedsport Addition.
One bid was sub^tted by Leo Cary for the Amount of $500.00
Motion was made by Nimmler, seconded by Anderson that the City
Council accept the bid made by Leo Cary for purchase of this lot. O
Motion passed. Aves 6 Navs 0 I
Resolution was read by City Administrator I. G. Johnson designating
Douglas County as the planning agency for solifi waste disposal in ^
this area. Mr•_ Johnson recommended that this Resolution be approved.
Motion was made !by Henderson, seconded by Nimmler that the Resolution
designating Douglas County as the planning agency for solid waste
disposal be approved. Motion passed. Aves 6 0 Nays
City Administrator I. G. Johnson presented a Resolution authorizing
the Fire Chief to make calls outside the City for fires causing
undue jeopardy to life and property. Cost of such call^ would, be
paid hy the property owner according to the cost schedule as approved
by the State Fire Marshall's office. Motion was made by Ruppe,
seconded by Anderson that this Resolution be approved. Aves 6 Navs 0
Discussion was held on the proposed Zoning Ordinance. Planning
Commission Chairman Robert Cline requested that some copies of the
ordinance be placed in the public library for interested persons to
read.
Motion was made, by Ruppe, seconded by Hanson that the Zoning Ordinance
be read by title only. Motion passed. Aves 6 Navs 0
REEDSPORT ZONING ORDINANCE NO. 513 AN ORDINANCE DIVIDING THE CITY
OF REEDSPORT, OREGON INTO DISTRICTS: REGULATING THE USES TO WHICH
PROPERTY IN SUCH DISTRICTS MAY BE PUT: REGULATING RESTRICTING
AND/OR PROHIBITING THE LOCATION OF INDUSTRIES, TRADES, APARTMENT
HOUSES, TWO FAMILY HOUSES, SINGLE FAMILY HOUSES AND RURAL HOUSING
WITHIN THE DEFINED LIMITS OF THE CITY OF REEDSPORT: REGULATING
AND RESTRICTING I^E AREA AND DIMENSION OF LOTS AND YARDS, THE ERECTION,
ALTERATION AND MAINTENANCE OF BUILDINGS, AND HEIGHTS AND SETBACK
LINES THEREOF: PROVIDING PENALTIES FOR THE VIOLATION THEREOF,
AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
THEREWITH was read by title only.
Motion was made by Anderson, seconded by Ruppe that ^Ordinance No. 513
be approved. Motion passed. Aves 6 Navs 0 O
A preliminary plat of Park Terrace, a proposed housing development
adjacent to the Unger Funeral Home was presented. Developers are
William Lillebo and Ray Holliday with plat drawn by William Hardy.
Mayor Tymchuk recommended that the proposed plat be turned over
to the City Attorney to check the legality of proposals and that it
then be submitted to the Planning Commission for consideration.
COMMITTEE REPORTS
FINANCE - Albert Nimmler, Chairman
Recommendation was made that some repairs be made on the city owned
park maintenance pick up.
Recommendation was made by Chairman Albert Nimmler that a Resolution
be adopted requiring that all new homes being constructed have water
^ut off valves clearly marked and made accessible for emergency
i^ut off. Mayor Tymchiik recommended that Mr. Nimmler meet with
Councilman Oscar Anderson, City Administrator I. G. Johnson and
City Attorney William Jayne to study the matter further.
March 12, 1973
WATER - Oscar Anderson, Chairman
Roy Erichsen reported that engineering studies of the Bowman Road
area are progressing. These studies are a part of the Reedsport
Comprehensive Plan being done in conjunction with Douglas County.
The report ^ould be ready by July 1, 1973.
STREETS AND SEWERS - Ronald Hanson, Chairman
Chairman Ronald Hanson reported that repairs are being made to streets
and sewers as needed. Complaints have been received' on the need
for street repairs in the vicinity of the Highland Market and also
on 22nd Street leading to Forest Hills, Second Addition. These
repairs will be' made when weather permits.
Coiincilman Ronald Hanson requested that Mayor Tymchuk appoint a
committee to study his proposal that the City Charter be amended
to allow for eljection of councilmen by precinct.
i ] .
Gaylord Vaughn spoke in opposition to the proposal citing the following
! reasons: ^
1. Conplicated, time consuming, costly
2. Would limit caliber of councilmen
3. Would not accomplish anything in fair^ representation
4. Would be divisive in interests
1
. Mayor Tymchuk appointed Ron Hanson, Chairman, Oscar Anderson, Vicechairman
of a committee to study the proposal regarding precinct
election of councilmen. They are to appoint their own committee.
BUILDING, PLAYCjlOUND & LIGHTS
Roy Erichsen reported that his firm will have plans ready wjithin
two weeks for remodeling and repairing the Community Building.
Cost estimate will be given as soon as a feasible plan is approved.
POLICE - James XJnger, Chaiannan
Stanley Harper is now Acting Police Chief.
fire - Rudy Ruppe, Chairman
Chairman Rudy Ruppe again requested that the City Council renew
efforts to get the old Reed building and the builcGlng adjacent to
Ward's Tavern condemned. City Administrator I. G. Johnson reported
that Building Inspector M. R. DeVelbiss has examined the building
by Ward's avem. The matter has been turned over to the City
Attorney for l^al work. City Council requested that City Attorney
William Jayne e^edite action on these condemnations.
YOUTH - Rudy Ruppe, Chairman
Chairman Rudy Ruppe reported that a summer recreation director, James
Mix, has now be^ hired and that work is in progress on a budget.
Mr. Ruppe has also sought help from the Regional Community Education
office in Eugene. The next step will be to find out what community
backing the con^ttee can get for promoting a year aro\md recreation
program.
REPORT OF CITY MMINISTRATOR
I Request by Bill Grice for permission to fence off a city street
was again discussed. Council felt that it ^^ould be stipulated
j i that he be required to clean the alley and gravel it to provide
access to the houses involved. City Administrator I. G. Johnson
stated that the' request must wait vintil a legal decision can be
given by the City Attorney.
• - •
Two ordinances regulating business licenses and sales will be tabled
until the next pneeting. Copies of these ordinances will be availa,ble
at the City Office for study.
Councilman Albert Nimmler recommended that a community Cl^eui Up Day
be held. Mayor, Tymchuk and Administrator I. G. Johnson will proceed
with plans.
Mayor Tymchuk announced that there will be a Dunes National Recreation Area
meeting at the Seacliff on March 17, 1973 at 9:30 A. M. cuid requested
that all who can attend.
Robert Cline announced that the annual Tree Planting Day will be
March 29, 1973 at 10:30 A. M.
The ovmer of the Fir Grove Motel requested that heavier patroling
be done by the Police Department to check some of the fast truck
traffic going through tovm on Highway 101.
The following bills were approved for payment:
City of Reedsport - Payroll Fund ^ 4000.00
State of Oregon« Executive Department 1000.00
City of Reedsport, Petty Ca^ 44.96
League of Oregon Cities 1037.95
Laskey-Clifton, Inc. 13166.56
City of Reedsport, Payroll Fund 14486.36
I. G. Johnson 75.00
Edwin Earl Miner 68.00
Umpqua Branch, The Oregon Bank 7997.50
Pacific Security Bank 1842.50
Raymond Ellswor^ Manicke 610.00
Douglas Wayne Wilson 19.00
Umpqua Branch, The Oregon Bank 1802.50
Pacific Security Bank ^ ^ 4077.50
James Leroy West 155.00
Department of Revenue, Collection Division 30.00
American Petrofina 303.79
Al*s Market 19.46
A & C Janitor Service ^ ^ 40.00
Bakers Saw Shop 43.35
Bergen's 4.75
Central Lincoln PUD 1680.98
Arthur C. Chirrick 150.62
Arthur C. Chirrick 40.00
Coos Bay Stationery Co. 165.30
Courier 13.09
Coast to Coast Store 5.52
Courier 17.07
Chambers Plvimbing & Heating 100.10
Courier 4.30
John Truett 88.00
Fire Equipment Co. 121.00
Frenchie's Superette 9.60
General Telephone 442.04
Hansen Electric Company 67.62
Industrial Steel & Supply Co. 24.63
Jim's Umpqua Drug 13.30
Doris Mays 12.00
Mclnturff, Thom, Collver & Rossi 105.00
Meier Chevrolet-Buick Inc. ^ 5.10
Mast Bros. Automotive 100.00
101 Service 140.10
Northwest Divers Supply, Inc. 5.00
Posey's 120.35
Public Employees Retirement System 1182.31
Social Security Division 1051.64
Pacific Pumping Company 60.44
Reedsport Police Department 18.67
Reedsport Auto Parts 158.8b
City of Reedsport 70.00
Reedsport Insurance Service 67.00
Reedsport Motor Freight 6.85
Reedsport Outdoor Shop, Inc. 34.70
Reedsport Concrete Products 9.00
Reedsport Logging Supply Co. 54.18
Roy's Associated Tire Center 12.00
Scientific Products 22.12
Share Corp. 647.50
Sherwood Shell Seirvice 1.00
State Accident Insurance Fund 482.47
Ivar A. Stavig 92.50
Johns-Manville Sales Corp. 4459.34
George F. Cake Co. 17.33
Zack Turner 50.00
Forrester^G. Taylor ^ 50.00
Thonpson ord Sales 1.91
Traffic safety Supply Co. 50.60
Umpqua Industrial Supply Co. 22.98
n
n
Umpqua Plumbing Co.
Umpqua River Navigation Co.
Umpqua Watershed Resources Dev. Assoc.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Williams Pharmacy
Wilt's Furniture
Waterworks Supplies Co.
Fire Department
Pacific ecurity Bank
tandard Oil Company
Meeting adjourned.
ATTEST:
11.20
182.60
5.00
22.39
, 66.90
2.73
167.16
77.20
756.25
2821.25
460.30
Thomas S. TS^hu
!• G. John(fepfi, pity Administrator Bemell McClay, ReXc. Sec
4..
475
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON APRIL 9, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tyrachuk
Councilmen Rudy Ruppe, President; Albert Nimmler* Oscar
Anderson« Ron Hanson« Ben Henderson« James Unger
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting was called to order by Mayor Thomas S* Tymchuk.
Minutes of the March 12« 1973 meeting were approved.
Reedsport Zoning Ordinance No. 513 was read a second time by title
only. After some discussion motion was made by Anderson, seconded
by Nimmler that Ordinance 513 be approved. Aves 6 Navs Q
ORDINANCE TO REGULATE BANKRUPT SALES« LIQUIDATING AND CLOSING-OUT
SALES WITHIN THE CITY OF REEDSPORT AND PROVIDING A PENALTY FOR
VIOLATION THEREOF WAS READ BY CITY ATTORNEY WILLIAM JAYNE. DisCUSSion
followed. '
Motion was made by Hanson« seconded by Ruppe that any action be
tabled until the next meeting to enable new councilmen to study
the matter further. Motion passed. Aves 5 Navs 1 (Nimmler)
ORDINANCE PROVIDING FOR THE CONTROL AND LICENSING OF THE BUSINESS
OF SELLING*. SOLICITING* OR PEDDLING GOODS, SERVICES, OR CONTRACTS
FROM VEHICLES OR TEMPORARY OR MOVEABLE STANDS OR CONTAINERS IN THE
CITY OF REEDSPORT AND PRESCRIBING PENALTIES FOR THE VIOLATION
HEREOF was read by City Attorney William Jayne. Discussion followed.
Motion was made, seconded and passed that action be tabled until
the next meeting to allow for further study. Aves 6 Navs 0
City Administrator I. G. Johnson read a request from John Weimar,
Extension Agent, 4H and Youth Development Program, for permission
to hold a dog obedience class in the community building. After
discussion it was decided to get more information on the matter
before making a decision.
City Administrator I. G. Johnson opened the only bid foe: fumii^ing
the City of Reedsport with gasoline and fuel oil for the next
fiscal year. Bid submitted was by Union Oil Conpany for the following
amounts:
Regular gasoline .279
Diesel oil .206
Lub oil .795
Motion was made by Ruppe, seconded by Anderson that this bid be
accepted. ' Motion passed. Aves 6 Navs 0
Kenneth Murphey was presented with a diploma for completion of a
six college credit hour correspondence course in operation of waste
treatment plants. Gregory Strowbridge, plant trainee, is at present
enrolled in a course at Umpqua Community College on a $145 grant
through the Envirosunental Protection Agency. f;
' I
The request made by Bill Grice for peinnission to fence Greenwood
Street between 11th and 12th Streets was again discussed. This ^ I
matter was referred to Ron Hanson, Chairman of the Street Committee,
to study the matter further.
Steve Cox, engineer from the firm of Harlan, Gessford, Erichsen
presented cost estimates on some proposed paving projects within
the city. For one block on Greenwood between lOth and 11th Streets
the cost of storm sewers was estimated at $8100 and the street
paving at $9300. Cost of paving 12th Street between Winchester
and Fir and paving Fir Avenue from 12th to West Railroad was estimated
at $50,000.
Motion was made, seconded and passed authorizing the City Recorder
to proceed with the calling of public hearings on the proposed
street improvement programs. Aves 6 Navs 0
A group from the Senior Citizens Club appeared to request the use
of the community building for meetings and to specify the Icind of
facilities they need for their program. City Administrator I. G.
Johnson stated that an architect« Bruce Harlan« is at present
drawing up plans for remodeling the community building and the needs
of this group will be taken into consideration*
Steve Cox presented cost estimates on the construction of a sewage
collector station and punping station at 18th and serve
the Collver area, fistima^ted project cost is $27,600. Motion was
made, seconded .and passed authorizing the firm of HGE, Inc. to
proceed with the calling for bids on this project. Aves 6 Navs 0
The matter of \inpaved spots in city streets was again discussed.
No decision was reached as to what to do. Mayor Tymchuk suggested
that a campaign again be started to interest people in correcting
^ this situation.
i ...
COMMITTEE REPORTS
' I Water - Oscar J^derson, Chairman
Requiring contractors to use brass adapters instead of plastic when
connecting to city water lines was discussed. Motion was made by
Nimmler, seconded by Ruppe that the City be allowed to add $5.00
to the cost of a water tap and that city personnel install the brass
adapters instead to having the contractor do it. Motion passed.
Aves 6 Navs . 0
STREETS & SEWERS - Ron Hanson, Chairman
A drainage problem between Gardens Drive and the Highlands area
was again discussed. Curtailing of truck traffic on .Winchester
Avenue was discussed. No decisions were reached.
fire - Rudy Ruppe, Chairman ,
Mayor Tymchuk read a letter from the Fire Rating Bureau .stating
that Reedsport had maintained the same fire rating as held previously«
Methods of raising the rating were discussed.
Motion was made by Henderson, seconded by Hanson to approve change
of owner^ip and transfer of liquor license for the Reedsport Tavern
from the names of Raymond and Marjorie Hass to those of Howard and
Mary Blanken^ip. Motion passed. Aves 6 Navs 0
Mayor Thomas Tymchuk appointed Ron Hanson (Coiincilman) and Clifford
Plov (lay-citizen) to the library board. Motion was made, seconded
and passed that these appointments be approved. Aves 6 Navs O
Mayor Tymchuk reported that he had received notification from John
Shelldrake of cthe State Highway Department in Roseburg that money
is available this fiscal year for the traffic control system at the
junction of Highways 101 and 38 in Reedsport. It will be installed
this summer if the City will underwrite the cost of energy to run
the lights. Councilmen were in favor of this being done.
^ Mayor Tymchuk ^stated that he had received word from Congressman
• Dellenback that it is unlikely that E. D. A. funds will be available,
and that other means of financing improvements to the water system
I should be e:»qplored.
Motion was made lay Hanson, seconded by Anderson that the City adopt
the Basic Emergency Operations Plan (BEOP). Motion passed. Aves 6
Navs 0
City AttorneyWilliam Jayne reported that he had a new proposal
from Menasha Corp. for logging of the Clear Lake water^^ed area.
The new plcui is much more detailed than those previously submitted.
He recommended that members of the City Council study the proposal
carefully.
A meeting will be held on Monday, April 16, 1973 at 8:00 P. M.
at the City Hall for members of the Council to study and discuss
this proposal*. '
477
city Attorney William Jayne was instructed to proceed with condemnation
of the Reed property and the property b^ind Ward's Tavern owned
by Reed and Clark.
\ \
City Administrator !• G* Johnson reported that the Revenue Sharing
check for the Cityjof Reedsport for the first quarter of 1973 has
been received in the amount of $18415.00.
City Administrator I. 6. Johnson was authorized by .the Council to
attend a meeting ,in Portland on April 24« 1973 regarding the operation
of water sysitems and possible future funding money. ,
The following bills were approved for payment:
City of Reedsport, Payroll Fund 4000.00
Glen S. Mathers, William Wiswall 100.00
Barbara A. Anderson 5.00
Eloise M. Ley 5.00
Joyce N. Rose 5.00
Lois A. Johnson , 5.00
Edith J. Stuller 5.00
Ray J. Rookard ^ 5.00
Harry I. Baldridge 5.00 ,
Lottie M. Morgan 5.00
Dora M. Daniels 5.00
Pacific Security Bank 900.00
Donald Douglas 60.00
Randy Lee Tollefson 18.00
League of Oregon Cities 1036.85
Union Oil Co. 4.43
Glenn Roundy 27.00
City of Reedsport - Payroll Fund 13628.83
Umpqua Branch, The Oregon Bank ^625.00
Michael Joy 18.00
International City Management Assoc. 36.00
Department of Revenue, Collection Division 37.00
American Petrofina 150.14
Ann's Gardens , 31.15
A & C Janj^tor Service 40.00
Barnes & right Construction, Inc. 3878.63
Barnes & Wright Construction, Inc. 2423.64
Central Lincoln PUD 1623.78
Courier 246.20
Coos Bay Stationery Co. 88.72
Daily Motor Co. . 3.10
Florence Auto Parts 31.30
Fire Engineering 13.00
Frenchie's Superette 9.90
General Telephone 423.50
B. F. Goodrich Tire Co. 95.52
Industrial Steel & Supply Co. 34.54
Jim's Umpqua Dnah 14.40 .
Stults, Jayne, Murphy & Anderson 75.00
Kenneth Murphey 20.64
Noble Drug 5.96
Pennwalt Corp. 65.70
Pennwalt Corp. . 360.00
Paramount Pest Control, Inc. 16.00
Per^ Electric & Plumbing Supply Co. , 72.72
Pacific Water Works Supply Co., Inc. 694.05
Pacific Pumping Company 202.59
Public Employees Retirement Fund 1109.77
Social Secucity Division 1101.49
Stamper's J & J 7.50
Stamper's J & J 8.27
Reedsport Logging Supply Co. 368.48
Fire Department 742.50
Reedsport Auto Pa^fts 304.11
City of Reedsport , , 70.00
Reedsport Auto Wreckers 7.50
Ross' Flowers and Gifts 9..00
Courier 55.70
Reedsport Police Department 19.38
n
Reedsport Outdoor Shop Inc.
Reedsport Motor Freight
Roy's Associated Tire Center
Doris Mays
Cherry Chudy
Elizabeth Keith
Barbara Priest
Standard Oil, Western
Scientific Products
Simmons Carbon Company
Sparling Envirotech
State Accident Insurance Fund
Ivar A. Stavig
Zack Turner
John Truett
Forrester G« Taylor
Umpqua Plumbing Co*
Utilities Supply Co.
Union Oil Co. of California
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
West Chemical Products Inc.
Stanley Harper
Richard Knack
Larry D. Kelley
Donald Smith
Gregory Strowbridge
Gregory Merle Calloway
Meeting adjourned.
ATTEST:
215.75
212.28
6.00
12.50
12.50
12.50
12.50
566.10
18.00
12.41
216.12
468.24
92.50
50.00
12.00
50.00
50.56
330.95
3.49
10.89
76.35
100.10
60.00
60.00
60.00
60.00
41.13
18.00
omas S. Tym^uk,
±7
I. G. John City Administrator Bernell McClay« Rec. Sec.
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY
OF REEDSPORT ON APRIL 16, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Councilmen Rudy Ruppee, President?
Albert Nimmler, Oscar Anderson, Ron Hanson,
Ben Henderson, James Unger.
City Administrator I. G. Johnson
Meeting was called to order by President Rudy Ruppe.
President Rudy Ruppe stated that the purpose of the meeting was
to discuss the proposed logging of the Clear Lake watershed by
Menasha Corporation - Mr. Ruppe ask City Administrator I. G.
Johnson to read logging agreement as proposed by Menasha Corp.
After the reading of the logging agreement the meeting was open
for discussion.
Ben Henderson stated what he would like to have in agreement
1. leave reprod trees
take old growth
Keep logging equiptment(trucks cats ect,) back
at least 200 or 300 feet from lake shore
trees should be delimbed and pulled from shore
by use of lines
no slash burning on logging site,
slash to be either buried or taken out to
landing site for burning.
2.
3.
4.
5.
6.
Albert Nimmler asked if there would be inspection of the logging
as it progressed.
479
480
Mr. Johnson stated that there would be someone on the job
every day to make sure all provisions of the logging
agreement were met and that Menasha should pay cost of
having inspector on job.
1
City Administrator I. G, Johnson ask council members for
permission to negotiate for a new street sweeper.
Motion was made seconded and passed to allow Mr. Johnson to
go ahead with negotiations for purchase of new street sweeper
Aves 6 Navs O
Meeting adjourned.
ATTEST:
omas S.
,• ^
Shnson, City Administrator M^bel Andrews, Rec. Sec.
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON APRIL 19, 1973 AT THE CITY FOR THE PURPOSE OF DISCUSSING
WITH MENASHA CORP. REPRESENTATIVES A PROPOSED AGREEMENT FOR LOGGING
THE CLEAR LAKE WATERSHED
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President: Ronald Hanson, Oscar
Anderson, Albert Nimmler, Ben Henderson
City Administrator I. G, Johnson
Meeting was called to order by Mayor Thomas S. Tymchuk.
Discussion on the proposed contract for logging the Clear Lake watershed
was led by Frank Lyons representing Menasha Corporation. Also taking
part in the discussion were Ed Wade, logging supervisor, Boyd Swenson,
company land resource manager and Dan Kirkpatrick, logging contractor.
Neil Lafferty, Coos Forest Protective Association and Robert Cline,
Reedsport Planning Commission chairman also participated. Aerial
photographs were studied.
The following points were agreed upon:
1. No equipment to be used within 200 ft. of the lake without
notifying both the City of Reedsport and Menasha.
2. No logging of reproduction timber or undergrowth which
protects the watershed.
3. As little burning to be done as the State will allow and ^
that to be controlled and on the landing if possible-
4. Every possible means to be used to preserve osprey nests
and birds.
5. No spruce tops to be left hanging in the lake.
6. No logging near intake.
7. Logged areas to be planted next fall with two year old
Douglas Fir.
8. Nothing to be taken across any arms of the lake although
there would be no objection to a line going across the lake.
9. Tops to be lopped and scattered.
10. Menasha to be responsible for the terms of the contract
being carried out.
Boyd Swenson was named as the man the City should contact if any
problems arise.
Motion was made, seconded and passed that the City of Reedsport
accept the logging plans presented by Menasha Corp. and that City
Attorney William Jayne draw up a contract for logging the Clear
Lake watershed in agreement with these plans and the points agreed
upon at this meeting. Aves 5 Navs 0
Meeting adjourned.
ATTEST:
""Thomas S. Tymchuk, Mi
son, City Adidnistrator Bemell McClay, Reel Sec
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
REEDSPORT ON MAY 7, 1973 at 8:00 P. M, AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; James Unger, Ronald
Hanson, Oscar Anderson, Ben Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the April 9, 1973 regular meeting, the special meeting
of April 16, 1973 and the special meeting of April 19, 1973 were
approved.
Two bids which had been opened at 2 P. M. for construction of
sewer improvements and a punp lift station at 18th Street and
Hawthorne were reviewed:
Laskey-Clifton Corp., Reedsport $25,520,47
Donald W. Thompson, North Bend 24,193.07
Engineers' estimated cost 23,800.00
Motion was made by Anderson, seconded by Ruppe that the low bid
made by Donald W, Thompson for $24,193.07 be accepted, with the
understanding that funds for payment will not be available until
July 1, 1973. Motion passed. Aves 6 Navs 0
Notification of Application for Air Contaminant Discharge Permit
made to the Department of Environmental Quality by International
Paper Conpany was discussed.
Douglas County proposal for installation of a septic tank dumping
facility in Reedsport was discussed. Plans submitted by HGE Inc.
which called for building of a pumping station near the Standard
Oil plant were discussed. City Administrator I. G. Johnson stated
that in his opinion the only acceptable site for such a facility
would be within the closed fence at the treatment plant. The site
by Standard Oil would be hard to control and police «n"d would also
be subject to flooding. No action was taken. Efforts will be made
to discuss the matter further with county officials.
A notification from the Corps of Engineers was reviewed which
stated that Bohemia Inc. had made request for permission for
construction of two projects on Bolon Island tidelands. Projects
being c onsidered are enlargement of the present dock and filling
in of the man-made channel east of the dry dock on Bolon Island.
No action was taken to give more time for study or a possible
hearing by the State Land Board on environmental impact of such
construction.
COMMITTEE REPORTS
WATER - Oscar Anderson, Chairman
Water study being done by Harlan, Gessford, Erichsen will soon be
481
conpleted which will give information for solution of pressure
problems in the Bowman Road area.
STREETS & SEWERS - Ron Hanson« Chairman
A suggested guard rail above the Del Warkentin apartments on
Crestview Heights« report of septic tank overflow on Longwood
Drive, speed sign or Children at Play sign at the comer of Country
Club and Greenbriar Street were referred back to the Street Committee
and City Administrator for further study and recommendations.
Chairman Ronald Hanson recommended that the street used by the "
school bus garage at Greenwood between 11th and 12th Streets be
vacated and given to the school district. City Attorney William
Jayne stated that the matter of vacation of a city street must be
referred to the Planning Commission.
A group of citizens from the Bowman Road area requested action
on solving the drainage problem in the alley behind their property.
City engineer will be requested to look into the matter and make
recommendations. Mayor Tymchuk, city councilmen and City
Administrator I. G. Johnson will meet and go over the property in
question at 2 o'clock on Saturday, May 12.
BUILDING, PLAYGROUND AND LIGHTS - Ben Henderson, Chairman
Roy Erichsen presented two alternative sketches for remodeling the
comm\inity building. Cost of remodeling the outside of the building
was estimated at $18,000.00. Mr. Erichsen stated that in his opinion
the building is structurally sound and worth fixing. Recommendation
was made that the outside be fixed first and the inside remodeling
be done in stages.
Central Lincoln PUD will be instructed to investigate the request
for a street light on Greenbriar.
REPORT OF CITY ATTORNEY - William Jayne
The proposed logging agreement with Menasha Corp. was read. Mayor
Tymchuk requested that a paragraph be incorporated in the agreement
safeguarding the osprey wildlife in the area.
Allan Stephens again requested sewer access to his property in the
Collver area. Engineers will study the problem and make recommendation.
Motion was made by Ruppe, seconded by Nimmler that all liquor
license renewals be approved. Motion passed. Aves 6 Navs 0 .
A letter from Bedingfield & Joelson, Attorneys at Law, Coos Bay,
representing Mr. Hamburg of the Fir Grove Motel, was discussed.
Request was for action to curtail excessive truck noise along
Highway 101. City police were requested to maintain closer watch
on such trucks. New radar equipment will be included in the budget
for the coming year.
Mayor Tymchuk announced that Saturday, May 12, will be 4H Club
Park Clean Up Day. City will furnish food for the children.
Mayor Tymchuk will get names and addresses of property owners
have unpaved sections of their street and an effort will be
made to get this paving done this summer.
Mayor Tymchuk reappointed Brent Winston to the Budget Committee
for a four year term. Motion was made, seconded and passed that
this appointment be approved. Aves 6 Navs 0
Request was made by Glen Conpton for approval of a building permit
for construction of a building for non-conforming use on Lot 1,
Block 107, Railroad Addition. City Attorney Willieunn Jayne stated
that this request must first go to the Plcuining Commission.
Ken Thompson and A1 Herra requested immediate action on ORDINANCE
TO REGULATE BANKRUPT SALES, LIQUIDATING AND CLOSING OUT SALES
WITHIN THE CITY OF REEDSPORT AND PROVIDING A PENALTY FOR VIOLATION
THEREOF and ORDINANCE PROVIDING FOR THE CONTROL AND LICENSING OF
THE BUSINESS OF SELLING, SOLICITING, OR PEDDLING GOODS, SERVICES
OR CONTRACTS FROM VEHICLES OR TEMPORARY OR MOVEABLE STANDS OR
CONTAINERS IN THE CITY OF REEDSPORT AND PRESCRIBING PENALTIES FOR
THE VIOLATION HEREOF. After much discussion, Coundil agreed that
483
the ordinances were too restrictive and referred them back to committee
for further work. A new committee was appointed made up of the
following people: Rudy Ruppe, Chairman; Ron Hanson, A1 Nimmler,
A1 Herra, Mr. Hamburg, Mrs. Dan Campbell and Mrs. Denver Wear.
Motion was made by Ron Hanson that the City Council go on record
as favoring the adoption of an ordinance to provide for election of
councilmen by precincts. Motion seconded by Rudy Ruppe.
Lengthy discussion followed. Motion and second were withdrawn and
matter tabled. Petitions may be filed to try to determine the extent
of interest among the general public for having such a change made.
The following bills were approved for payment:
City of Reedsport, Payroll Fund
Water Pollution Control Federation
Procurement Division, State of Oregon
League of Oregon Cities
City of Reedsport, Petty Cash
Pacific Security Bank
U. S. Post Office
Petty Cash
Roy C. Blankenship
City of Reedsport, Payroll Fund
Ann's Gardens
A & C Janitor Service
A1•s Market
Fina
Coos Bay Stationery Co.
Courier
Central Lincoln PUD
W. J. Conrad Lumber Co., Inc.
John T. Tiruett, Sheriff
Feenaughty Machinery Co.
General Telephone
B. F. Goodrich Tire Conpany
Jim's Un5>qua Drug
Lutes & Amundson, AIA
Kenneth Murphey
Hansen Electric Company
C. A. Miller & Son - DBA
Noble Drug
Oregon-Pacific Company, Inc.
Oregon Mayors' Association
Posey•s
Public Enployees Retirement System
Social Security Division
Reedsport Floor Covering
Reedsport Logging Supply Co.
Reedsport Outdoor Shop, Inc.
Police Department
Reedsport Auto Parts
Reedsport Concrete Products
Roy's Associated Tire Center
City of Reedsport
R & L Towing & Garage
Fire Department
Stultz, Jayne, Murphy & Anderson
Staitper's J & J Tire Co.
Ivar A. Sfeavig
State Accident Insurance F\md
Zack Turner
Forrester G. Taylor
Thonpson's Interiors, Inc.
Teletron
Unpqua Brandi, The Oregon Bank
Umpqua Pliaitibing Co.
Unpqua Building and Hardware
Umpqua Industrial Supply Co.
Western Auto Associate Store
Waterworks Suppliies Co.
Union Oil Co.. of California
The World
4000.00
50.00
11.00
1049.07
48.52
310.00
600.00
90.00
3.00
13767.59
69.54
40.00
29.45
228.09
62.56
97.31
1691.66
206.17
20.00
80.00
487.83
174.24
16.75
12.07
97.93
16.50
178.00
5.90
19.92
7.50
20.95
1053.54
1009.61
58.46
16.20
56.60
34.69
123.84
31.15
17.00
70.00
10.00
695.75
50.00
7.00
92.50
478.61
50.00
50.00
9.50
32.40
106.25
10.17
22.97
52.00
7.99
139.60
141.80
43.26
Department of Revenue, Income Division
Paramount Pest Control, Inc.
Urapqua River Navigation Co.
MuniChem Corporation
Coast to Coast Stores
The Cake Co,
Meeting adjourned.
ATTEST:
35.00
8.00
142.15
114.91
8.27
14.45
lyor
I. G. JdhS^on, City Administrator Bemell McClay, Recr. ii;ec.
MINUTES OF THE OFFICIAL MEETING OF THE CITIZENS' ADVISORY BOARD IN
CONJUNCTION WITH DOUGLAS COUNTY PLANNING COMMISSION, CITY OF REEDSPORT
PLANNING COMMISSION AND REEDSPORT CITY COUNCIL ON MAY 21, 1973 at
8:00 P. M. at the CITY HALL
Present: Citizens* Advisory Board
Louis Lorenz, Chairman: Heinz Kaufmann, M. R. DeVelbiss,
Albert Silveira and Mayor Thomas S. Tymchuk
Douglas County Planning Commission
Keith Cubic, Mike Rupp
City of Reedsport Planning Commission
Brent Davis, Merv Cloe, Heinz Kaufmann, William Hardy,
Lincoln Swain
Reedsport City Council
Albert Nimmler, Oscar Anderson, Ronald Hanson, Ben Henderson,
City Administrator I. G. Johnson
Attorney Steve Miller
City Engineer Roy Erichsen
Meeting was called to order by Keith Cubic.
Pujrpose of the meeting - discussion and work session for development
of the Reedsport Regional Comprehensive Plan, setting up Goals and
Objectives and giving assistance in the preparation of a Land Use Plan.
Maps v/ere studied, material distributed and some discussion of the
problems involved followed. Roy Erichsen, from Harlan, Gessford,
Erichsen, Inc. reported on the study which that firm has made of the
City of Reedsport's water system and possible development of this
system to seirvice the entire area of Winchester Bay, Gardiner cind
Bolon Island. •
Members of Advisory Committee were requested to take maps, indicate .
suggested leuid use and also study materials distributed to them. f
No action was taken. A meeting will be called in two weeks to proceed
with further planning.
Meeting adjourned.
ATTEST:
' -v /Ji
S. Tymchuk/Me
ohnson. City Administrator Bernell McClay, Rejf. Sec.
485
MINUTES OF THE BLTDGET MEETING OF THE CITY OF REEDSPORT ON TUESDAY
MAY 15, 1973, at 8:00 P. M, at the City Hall
Present: Budget Committee Members
Cha'rman-Roy Henderson
Ralph Stuller
Judy Story
Bud Gibbons
Lincoln Swain
Absent: Brent Winston
Councilmen:
Mayor Thomas Tymchuk
Oscar Anderson
Ron Hanson
Rudy Ruppe
A1 Nimmler
Ben Henderson
City Administrator I. G. Johnson
Attorney Steven Miller
Absent: James P. Unger
Meeting was called to order by Mayor Tymchuk
Motion was made seconded and passed that Roy,Henderson .be nominated
Chairman of the Budget Committee
Motion was made seconded and passed that nominations be closed and
a unanimous ballot be cast electing Roy Henderson Chairman of
the Budget Committee.
Motion was made and seconded that Ralph Stuller be elected
secretary of the Budget Committee. Passed unanimously.
City Administrator I. G. Johnson went through the 1973-74 proposed
budget page by page. Questions were answered and explanations made when
requested.
Motion was made seconded and passed to accept the Revenue Sharing
portion of Page 13, so it could be sent in for Government approval.
City Administrator I. G. Johnson opened the Bid for new Fire
Department Salvage Bus,(Bid was $5,911.71) and requested to order
this now in order to get this price.
Motion was made seconded and passed to order the Salvage Bus.
Mayor Thomas S. Tymchuk Suggested that budget members take the
budget home for further study. A second budget meeting will
be held on Tuesday June 5, 1973.
Meeting adjourned.
A^tSST:
Thomas S. Tyitichuk, yMaybr
, City Administrator M^bel Andrews, Rec. Sec.
MINUTES OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON JUNE 4, 1973
AT 8:00 P. M. AT THE CITY HALL FOR THE PURPOSE OF HOLDING A PUBLIC
HEARING ON THE PROPOSED STREET IMPROVEMENT PROJECTS ON GREENWOOD
BETWEEN 10th and 11th STREETS AND FIR AVENUE FROM 12th STREET TO EAST
RAILROAD, AND ONE BLOCK OF 12th STREET BETWEEN FIR AVENUE AND WINCHESTER
AVENUE
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Ronald Hanson and Oscar
Anderson
City Administrator I. G. Johnson
Attorney Steven Miller
City Engineer Roy Erichsen
Absent; James Unger, Ben Henderson
Meeting was called to order by Mayor Thomas S» Tymchuk for the purpose
of conducting a public hearing on the proposed street inprovement
program.
City Engineer Roy Erichsen ej^lained in detail the plans for inprove*
ment of the streets involved. Questions were answered and costs
e:q)lained« The Bancrofting System was clarified.
Approximately 80 percent of the property owners expressed opposition
to the project either by letter, petition or personal appearance.
Principal reason given for opposition was the high cost.
City Administrator I. G. Johnson esq^lained that the project cannot
be presented again for at least six months and then initial action
will have to be taken by the property owners.
Meeting adjourned.
ATTEST:
Thomas S. T^iffchuk, ^^layor
C^'' -<
City Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON TUESDAY,
JUNE 5, 1973 AT 8:00 P. M. AT THE CITY HALL
Present
Absent:
Budget Committee members Roy Henderson, Chairman? Brent
Winston, Judy Story, D- L. Gibbons, Ralph Stuller, Lin Swain
City Council members Mayor Thomas Tymchuk, Rudy Ruppe, Ben
Henderson, Oscar Anderson, Albert Nimmler, Ronald Hanson
James Unger
City Administrator I. G. Johnson reported that the Revenue Sharing
Budget as approved had been sent to the Courier for publication.
Some items of the budget were clarified.
Rudy Ruppe requested an additional $10,000 to $12,000 for operation
of a year around recreation program. Sue Williams stated that the
Community Action Agency had $2000.00 to contribute to this fund.
The matter was discussed at length.
Decision was made to raise the amount which the City gives to the
recreation program from $2000 to $5000, such money to come from the
budgeted Recreation, Supervision and Facilities budget item.
Motion was made by Hanson, second by Swain that the budget be approved.
Passed unanimously. Ayes 5 Navs 0
Motion was made, seconded and passed authorizing publication of the
budget and calling for a public hearing. Passed unanimously.
ATTEST:
"Thomases. ^Tyifbhuk,/Mayor
.... . ^ Johnson, City Administrator bernell McClay, Rec. Sec.
487
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
- R^toSPOM?--^ 11-,- laTS-at-8r00 P. M; AiT'THE^ITY-HALL
?{Vr,
Present:' Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe, Chairman; James Unger, Albert
Nimmler, Oscar Anderson, Jr., Ronald Hanson, Ben Henderson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular meeting of May 7, 1973 were approved as corrected
to include the name of Coimcilman Albert Nimmler who was present.
^ A request by the State Highway Department for the City of Reedsport
to furnish $600 for installation of two illiimination lights for the
traffic control system at the junction of Highways 38 and 101 in
i Reedsport was discussed. City Administrator I. G. Johnson reported
I that he had contacted the Highway Department and they had made it
quite clear that the State would be responsible for installation and
all future maintenance of the lights. City would be responsible only
for the power.
Motion was made by Hanson, seconded by Anderson that the City of
Reedsport pay the State Highway Department $600 for installation of
lights for illumination at the junction of Highways 101 and 38.
Passed unanimously. Aves 4 Navs 0
A request for a change in location of the stop sign at 19th Street
and Hawthorne was discussed. Residents of the area had presented a
petition for such a change. Matter was referred to the Street
Committee, Ron Hanson, Chairman, for further investigation. Recommend
ations will be made at the next meeting of the City Council.
The recommendation of the Planning Commission that a variance be
granted to Glen Compton for construction of a tenporary 30* x 36* x
12' eave all metal building on Lot 1, Block 107, Railroad Addition
was discussed. Since neither Mr. Conpton nor any representative
was present no action was taken. Important material affecting such
a decision had been mailed to all councilmen from the City Attorney's
office.. Mayor Tymchuk requested that all councilmen study this material
before the next meeting. City Attorney was instructed to send this
material to Mr. Compton and notify him to be present at the next
council meeting so that action can be taken on his request.
Clarence Hahn requested that Hahn Sanitary Service be allowed a price
raise since one had not been allowed for 6^ years. Mr. H^n presented
the members of the Council a chart of proposed price increases.
Matter was referred to the Finance Committee for study. Mayor Tymchuk
requested that the committee make a report of their recommendations
to the City Administrator before the next meeting so that members
of the Council can be notified.
REPORTS. OF COMMITTEES
STREETS. & SEWERS - Ron Hanson, Chairman
Chairman Ron Hanson recommended that the City put a culvert and
two loads of gravel in the alley off Bowman Road about which citizens
had coitplained at the previous meeting. Further inprovements diould
be left, up to the property owners inasmuch as the City does not
maintain alleys other theui grading.
Complaints of citizens about drinking and speeding by minors in the
Country. Club area were discussed. Citizens may appear at the next
council.meeting to air their complaints.
Vandalism in city parks was discussed.
Vaughn Miller, architect from Harlan, Gessford Erichsen, Inc. reported
on plans for remodeling the community building. Estimated cost for
complete remodeling of both the inside and outside of the building
was given as $100,000.00. Plans are to complete the outside as the
first stage of the project. This work was estimated at $27,400.00
Motion was made, seconded and passed that plans for remodeling of the
outside, of the community building be approved and that the City
Administrator and engineers be authorized to proceed with the work
necessary for the C£d.ling of bids.
REPORT OF CITY ADMINISTRATOR
City Administrator I, G. Johnson reported that the proposed street
inprovement project had been turned down by the required number of
property owners. Street inprovements on those streets will not be
reactivated unless initiated by the property owners.
City Administrator I. G. Johnson reported that he had received a
letter from the county engineer's office stating that they can give
engineering services to cities that do not employ a city engineer
for small projects of an emergency nature.
Permission was given for Mayor Tymchuk to attend the League of Oregon
Cities Mayors' Association convention on July 6, 7, 1973 at Cottage
Grove.
The following bills were approved for payment;
City of Reedsport, Payroll Fund
League of Oregon Cities
Joseph Rainwater
Joe Lester Labansky
City of Reedsport - Petty Cash
City of Reedsport - Payroll Fund
City of Reedsport - Payroll Fund
Umpqua Branch, The Oregon Bank
Barbara Earls
Clyde Knight
Connie Sams, Jr.
Alta M. Bever
Mervyn E., Cloe
Gladys I. Fenner
Helen E. Orr
Stefa Severson
Helen B. Ruby
Walter Conrad
Barbara K. Mills
Ethelda A. Fetsch
Betty J. Rockholt
Lloyd L. Richardson
Aubrey J. McCurry
Barton Garred
Mark Frederick Johnson
Timothy Dennis Cary
Department of Revenue, Collection Division
Tedrey Allen Story
American Petrofina
A & C Janitor Service
Al's Market
Central Lincoln PUD
Baker's Saw Shop
Courier
Courier
Coast to Coast Stores
Coos Bay Stationery Co.
Dages-Vandenberg Technical Seirvices Co.
Douglas County Data Processing
Douglas County Title Conpany
Frenchie's Superette
Florence Auto Parts
Feenaughty
American LaFrance
Glidden-Durkee Division of SCM
General Telephone
Gold Coast Chrysler-Plymouth, Inc.
Halo Enterprises, Inc.
The Municipal Yearbook
Frank's Jiger Sales
Industrial Steel & Supply Co.
Jim's Unpqua Drug
Meier-Chevrolet-Buick Inc.
Noble Drug
5000.00
1006.56
39.00
18.00
34.81
1160.58
12560.14
160.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
40.00
18.00
18.00
34.00
24.00
192.58
40.00
80.21
1587.04
26.55
29.81
154.77
5.87
83.64
32.26
10.50
35.00
29.70
19.04
180.00
97.30
411.30
473.53
9.11
5.95
17.00
40.00
9.47
10.25
3.45
9.05
n
H. E. Nickels, Jeweler 14..50
Pacific Water Works Supply Co.# Inc. 27,.54
Pennwalt Corp. 65..70
Paramount Pest Control, Inc. 8..00
Posey's 42..40
Public Employees Retirement Fund 1124..30
Revenue Sharing Advisory Service 25..00
Reedsport Repair & Machine Shop, Inc. 11..50
Reedsport Auto Parts 99..43
Reedsport Auto Wreckers 5..50
Reedsport Concrete Products 13..86
Roy's Associated Tire Center 5..00
City of Reedsport 70..00
Reedsport Outdoor Shop, Inc. 49,.65
City of Reedsport, Street In^rovement Fund 5000,.00
City of Reedsport, P. E. P. #5 5502,.00
Scientific Products 13,.03
Stalcup Equipment Co. 197,.30
F. W. Stevens Printing Co. 23,.50
Stults, Jayne, Murphy & Anderson 25,.00
Share Corp 323,.75
Stanper's J & J Tire Co. 30,.93
Ivar A. Stavig 92,.50
State Accident Insureince Fund 15,.00
Gregory Strowbridge 97,.29
Social Security Division 1065,.34
State Accident Insurance Fund 488,.86
Tom's Auto Body 100,.00
Zack Turner 50,.00
Forrester G. Taylor 50,.00
Thompson Ford Sales 3,.70
Umpqua River Navigation Co. 11,.40
Umpqua Industrial Supply Co- 54,.91
Umpcjua Building and Hardware 16,.57
Gaylord Vaughn 12..00
Utilities Supply Co. 95.,60
Western Auto Associate Store 107.,18
Ann•s Gardens 37,,46
Union Oil Coirpany 723..57
Rich Wright, Reedsport Police Department 21.,00
Larry Kelley, Reedsport Police Department 22.,50
Meeting adjourned.
ATTEST:
X • G • J*oh
?nomas S. T^chui^'May
•- C-^ e»-^
City Administrator Bernell McClay, R^. Sec.
or
MINUTES OF THE OFFICIAL MEETING OF THE CITIZENS' ADVISORY BOARD
IN CONOTNCTION WITH DOUGLAS COUNTY PLANNING COMMISSION, CITY OF
REEDSPORT PLANNING COMMISSION AND REEDSPORT CITY COUNCIL ON JUNE 14,
1973 at 8:00 P. M. AT THE CITY HALL
Present: Citizens' Advisory Board
Ted Hansen, M. R. DeVelbiss
Douglas County Planning Commission
Keith Cubic, Mike Rupp
City of Reedsport Planning Commission
Robert Cline, Chairman: William Hardy
Reedsport City Council
Ben Henderson ^
M
Also present and entering into the discussion were Port Commission '
members Robert Fullhart and Harold Johnson. Members of the press
present were Myrtle Sykes and Larry Bacon. !
Meeting was called to order by Keith Cubic.
Meeting was a general discussion session of Goals and Objectives
for the Reedsport Regional Coirpr^ensive Plan. Suggestions for land
use were made and noted on a map. County Planners will make use of
the ideas and information given and prepare a tentative land use map
to present at the meeting of June 20, 1973 for further discussion
and possible chcinges.
Meeting adjourned.
Bemell McClay, Rec. Sec.
MINUTES OF THE OFFICIAL MEETING OF THE CITIZENS' ADVISORY BOARD
IN CONJUNCTION WITH DOUGLAS COUNTY PLANNING COMMISSION, CITY OF
REEDSPORT PLANNING COMMISSION AND REEDSPORT CITY COUNCIL ON JUNE 20,
1973 at 8:00 P. M. AT THE CITY HALL
Present: Douglas County Planning Commission
Keith Cubic, Mike Rupp
City of Reedsport Planning Commission
William Hardy, Merv Cloe, Frank Taylor
Reedsport City Council
Mayor Tymchuk, Rudy Ruppe, Ronald Hanson, BEn Henderson
City Administrator I. G. Johnson
Also present and participating in the discussion were Harold Johnson,
Port Commission and Jerome Kenagy, press.
Meeting was called to order by Keith Cubic. ^ |
I
A tentative Land Use Map was presented by Keith Cubic. Discussion
continued on Goals and Objectives for the area. Planners continued
to develop the map in line with ideas es^ressed by those present.
Particular enphasis was made that this study be kept in line with
estuary and recreational area studies being made by other groups, as
well as City of Reedsport zoning. The necessity of establishing a method
for up-dating the Conprehensive Plan to keep it current was discussed.
No action was taken. Ideas e^ressed will be incorporated into the
map and presented at a future meeting.
Meeting adjourned.
Bemell McClay, Reci^rSi ec.
491
MINUTES OP THE PUBLIC BUDGET HEARING BEFORE THE CITY COUNCIL, CITY
OF REEDSPORT, JULY 2, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, Albert Niiranler, Ben Henderson
City Administrator I. G. Johnson
Absent: Ronald Hanson, Rudy Ruppe, James Unger
City Attorney
Meeting was called to order by Mayor Tymchuk.
Mayor Tymchuk declared himself a Councilman to make a quorum.
Some general discussion was held on funding for and location of
bicycle paths. No action was taken.
City Administrator I. G. Johnson read a Resolution that the Common
Council hereby adopt the budget approved by the Budget Committee of
the City of Reedsport on June 5, 1973 now on file in the office of
the City Recorder; that the City of Reedsport hereby levies the taxes
provided for in the budget adopted in the aggregate amount of
$187,638.00 and these taxes are hereby levied upon all the taxable
property within the City of Reedsport as of 1:00 A. M. January 1, 1973;
that the amounts for the fiscal year beginning July 1, 1973 and for
the purposes shown are hereby appropriated as tabulated in the budget
as adopted; that the City Recorder certify to the County Clerk,
County Assessor of Douglas County Oregon and the Department of Revenue
in its offices in Salem, Oregon the tax levy made by this resolution
and shall file with them a copy of the budget as finally adopted.
Motion was made by Anderson, seconded by Nimmler that the budget as
presented by approved and accepted- Motion passed. Aves 4 Navs 0
Motion was made by Henderson, seconded by Anderson that the resolution
to adopt the budget as read be approved. Motion passed. Ayes 4
Navs 0
Meeting adjourned.
ATTEST;
Thomas" S. Tym66uk,
City Adm^tfiistrator I. G^ Johnson Bernell McClay, Rec. 'Sec.
492
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON JULY 9, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, Ronald Hanson, Albert Nimmler
Ben Henderson
City Attorney William Jayne
Assistant City Attorney Steven Miller
City Administrator I. G. Johnson
Absent: James Unger, Rudy Ruppe
Meeting was called to order by Mayor Tymchuk. Minutes of the June 11,
1973 regular meeting were approved as mailed.
A hearing was held on the request by Glen Corrpton for variance for
construction of a building on Lot 1, Block 107, Railroad Addition, ^
City of Reedsport, Hearing was conducted by Assistant City Attorney O
Steven Miller in accordance with Public Hearing Procedure for ^ j
Judicial or Quasi-Judicial Type Hearings. Glen Compton was
represented by Attorney John Foss. Facts were presented in favor '
of the request and statements both verbal eind written were presented
opposing the request. Entire hearing was taped.
Motion was made by Nimmler, seconded by Hanson that a vote be taken
at this time to decide for or against the request for variance.
Motion passed unanimously.
Councilmen were polled for their vote for or against the request
for variance with the following votes tabulated:
Nimmler No
Anderson No
Hanson No
Henderson Yes
By a vote of 3 No and 1 Yes the request for variance was denied.
A request for renewal of removal permit for the pipeline to serve
Bolin Islcind was discussed. City Administrator I. G. Johnson
stated that he could see no advantage to renewing the permit and
recommended that nothing be done about it at this time.
Motion was made by Anderson, seconded by Hanson that the pipeline
removal permit to Bolin Island not be renewed at this time. Motion
passed. Ayes 4 Navs 0
A request by Hahn Sanitary Service for a rate increase was again
brought before the Council. City Attorney William Jayne stated that
such a raise is impossible as long as the President's wage-price
freeze is in effect. Recommendation was made that the committee
meet again to study the matter further.
A request for relocating the stop sign at 19th and Greenwood
was again discussed. Councilman Hanson stated that he could see
no objection to allowing it to be changed if the residents of the
area so desire. Police Chief Stanley Harper stated that in his
opinion it should be made a 4 way stop if any change is made.
Motion was made, seconded and passed that the intersection at 19th
and Greenwood be made a 4 way stop. Aves 4 Navs 0
Motion was made by Anderson, seconded by Henderson that the request
be .approved for liquor license transfer for the Rainbow Inn to the
name of Glen Oare.
COMMITTEE REPORTS
Streets & Sewers - Ronald Hanson, Chairman
A request by a resident that he be allowed to put hot mix into an
unpaved section of street in front of his house was discussed. Mayor
Tymchuk recommended that the City work with persons desiring to do
this to see that an acceptable job is done. City Administrator
I. G. Johnson recommended that the City assume half the cost of making
such repairs and oversee the job. Persons interested in having
this work done will be contacted.
A meeting of the City Council will be held on Monday, July 16, 1973
at 8:00 P. M. at the City Hall for the purpose of going over the
proposed plans for renovation of the Coinmiinity Building and
advertising and calling for bids.
Revest ifor "Dead find jst^eetv siignrfor thetroad leading to Decker
Point was discussed. Opinions expressed were that since this is
a private road it is up to the residents to put up whatever sign
they want. .
The following bills were approved for payment:
City of Reedsport, Payroll Fund 5000.00
League of Oregon Cities 833.08
League of Oregon Cities Trust 320.00
Mclnturff, Thorn, Collver & Rossi 55.00
City of Reedsport, Payroll Fund 13824.55
Department of Revenue 55.00
John Douglas Loe 18.00
John Jacob Lopez 13.00
Diane Laymen 5.00
Patsy Morrow 5.00
American Petrofina 274.29
A & C Janitor Service 40.00
Bakers Saw Shop 11.55
Barnes & Wright Construction, Inc. 150.00
Bay Printers 60.50
W. J. Conrad Lijunnber Co. 33.19
Coos Bay Stationery 27.50
Central Lincoln PUD 1574.64
Coos Concrete Products 11.75
Courier 72.44
Douglas County Road Department 102.88
Fire Department 1266.00
James Barrone 274.50
Office of State Fire Marshall 4.75
General Telephone 461.43
Hach Chemical Company, Inc. 25.11
Stanley Harper 5.00
Jim's Urapqua Drug 9.80
McKay's Markets 2.37
Oregon Toro Distributors, Inc. 20.75
Social Security Division 1071.46
Doris Taylor 12.50
Elizabeth Keith 12.50
Barbara Priest 12.50
Cherry Chudy 12.50
Stanley Harper 60.00
Larry D. Kelley 60.00
Teddy L. Rainville 60.00
Richard N. Wright 40.00
Pennwalt Corp. 65.70
Pacific Water Works Supply Co., Inc. 102.50
Pacific Pumping Company 156.49
Public Employees Retirement System 1081.83
Rogers Machinery Conpany, Inc. 208.00
Reedsport Mill Co, Inc. 332.09
Reedsport Cleaners 18.00
Reedsport Auto Parts 163.14
Reedsport Police Department 22.20
Al's Market 12.24
Frank Rummerfield 7.00
Roy's Associated Tire Center 7.00
Reedsport Concrete Products 27.90
Reedsport Motor Freight 6.99
City of Reedsport 70.00
Larry Roloff, Attorney at Law 25.00
State Accident Insurance Fund 449.07
Scientific Products 9.72
Stalcup Equipment Co. 127.89
Stults, Jayne, Murphy & Anderson 25.00
Ivar A. Stavig 92.50
Zack Turner 50.00
Forrester G. Taylor 50.00
Traffic Safety Supply Co. 67.99
493
utilities Supply Go.
Umpqua Building and Hardware
Urrpqua Industrial Supply Co.
Waterworks Supplies Co.
Coast to Coast Store
Paramount Pest Control, Inc.
Umpqua River Navigation Co.
Laskey-Clifton Corp.
Frenchie's Superette
Reedsport Outdoor Shop, Inc.
Union Oil Company
Donald Smith
Meeting adjourned.
ATTEST:
56.01
2.00
466.81
50.18
11.15
8.00
103.80
5.00
11.20
47.90
341.12
60.00
S. Tv^iiichuTc,/Mayor
7
I. G. Jot^^n, City Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON JULY 16, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Tymchuk
Councilmen Rudy Ruppe, President; Oscar Anderson, Ben
Henderson, Ronald Hanson, Albert Nimmler
Assistant City Attorney Steven Miller
City Administrator I. G. Johnson
Absent: James Unger
Meeting was called to order by Mayor Tymchuk for the purpose of
going over plans for renovation of the outside of the Community
Building.
Architect Vaughn Miller explained details of the proposed plans and
answered questions. Work would include a completely new roof, covering
the outside of the building with fir plywood siding, new doors, windows
and other improvements.
Motion was made by Henderson, seconded that the project be approved
for renovating the outside of the Community Building according to
the plans and specifications prepared by Harlan, Gessford, Erichsen,
Inc., that bids be called for and opened at the August regular council
meeting. Motion passed. Aves 5 Navs 0
Meeting adjourned. ^
ATTEST:
i^n. City Administrator
Thomas S. 'T^chuk,/;^^yor
-g- ^C
Bernell McClay, Reci^ Sec.
1 i
495
MINUTES OF THE OFFICIAL MEETING OF THE CITIZENS' ADVISORY BOARD IN
CONJUNCTION WITH DOUGLAS COUNTY PLANNING COMMISSION AND REEDSPORT
CITY COUNCIL/ON JULY 17, 1973 at 8:00 P. M. AT THE CITY HALL
AND REEDSPORT CITY PLANNING COMMISSION
Present: Douglas County Planners
Keith Cubic, Mike Rupp, Dick Reynolds
Reedsport Citizens' Advisory Board
Louis Lorenz, Chairman
Reedsport City Council
Mayor Thomas S. Tymchuk, Oscar Anderson, Albert Ninimler
City Administrator I. G. Johnson
Reedsport Planning Commission
Robert Cline, Chairman; Frank Taylor
Also present and taking part in the discussion were Port Commission
members Hobe Durbin and Robert Fullhart; members of the press Earl
Sykes, Myrtle Sykes, Jerome Kenagy; Robert Sund, Winchester Bay;
Oliver Perking, Gardiner; David Anderson, State Game Commission;
Ray Dunn, J. L, Gibbons, Dr. Frank Mackenzie, Elmo Tollefson and
Wilhemina Gay
Meeting was called to order by Chairman of the Citizens' Advisory
Board, Louis Lorenz.
County Planners Keith Cubic and Mike Rupp presented a preliminary draft
of a Conprehensive Land Use Plan for the area as compiled from material
presented at the previous meetings. Questions were raised, suggestions
made and some changes noted in the draft. A lengthy discussion was
held on the need for getting an estuary study started. Dick Reynolds
stated that guidelines for such a study are being formulated by the
Oregon Coastal Conservation and Development Commission. Hobe Durbin,
Chairman of the Port of Umpqua Commission stated that the Port Commission
is taking steps to have such a study started.
County Planners will revise the preliminary draft in line with suggestions,
The next step will be for the Reedsport Planning Commission and City
Council to hold public hearings on the plan.
Future meeting dates will be announced.
Meeting adjourned.
Bernell McClay, Recording Secretary
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON AUGUST 6, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, Oscar Anderson, Ben Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Rudy Ruppe, Albert Nimmler
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the July 9, 1973 regular meeting and the special meeting
of July 16, 1973 were approved as written.
City Attorney William Jayne opened the following bids for remodeling
the community building:
Sypher & Biighaus, Contractors $45,370.00
Coos Bay, Oregon
Barnes & Wright 39,441.45 i
Gardiner, Oregon I
Baughman & Son, Inc. 52,700.00
Coos Bay, Oregon
Murphy Construction Company 56,900.00
Roseburg, Oregon
Joe Brown Construction 47,776.00
North Bend, Oregon
Frank Rose Construction 42,609.86
Reedsport, Oregon
Barnes & Wright, apparent low bidders with a bid of $39,441.45 were
20% above the engineers' estimate. Council agreed to take the bids
under advisement and make a decision at a later date. City Administrator
I. G. Johnson requested time to review his budget.
Roy Erichsen of Harlan, Gessford & Erichsen reported on the Comprehensive
Water Plan for the City of Reedsport. Copies of the plan were given
to the councilmen to study in detail. Basic project needs for the next
twenty years were reviewed by Mr. Erichsen who will answer questions
on the plan after councilmen have had time for study.
A letter from Central Lincoln Peoples' Utility District was discussed
regarding District owned poles serving radio transmission line from
Crestview Heights to the Police Department- City Administrator I. G.
Johnson recommended that the PUD be asked to remove the poles which
are no longer in use.
Motion was made by Hanson, seconded by Anderson that the Central Lincoln
Peoples' Utility District be instructed to remove the poles. Motion
passed. Ayes 4 Nays 0
A request for variance from Charles Dondero, Douglas County Housing
Administrator, was discussed. Variance is to allow for a 3 ft over
hang beyond the setback requirement for a Management-Maintenance-
Community building to be constructed on County property on Winchester
Avenue. Request for variance was referred to the Planning Commission.
Petition was also presented by Mr. Dondero requesting vacation of a
portion of Elm Street continuing on from that portion already vacated ,
to theend of the County—owned property. Petition contained the signatureb
of-^required number of adjoining property owners giving consent to the
street vacation.
Both matters require a public hearing before the Council can take action.
COMMITTEE REPORTS
SEWER AND STREETS - Ronald Hanson, Chaiiman
A problem of street drainage in the vicinity of 1225 Ivy was discussed.
No action was taken. The need for a stop sign at 5th and Greenwood
was discussed. City Administrator I. G. Johnson was instructed to
contact the Police Chief and have stop signs placed on both sides of
the intersection on 5th Street.
A drainage problem in the vicinity of Gardens Avenue, Bowman Road an d
Arthur Drive was again presented by citizens of the area- Apparently
n
all previous drainage systems have collapsed causing danger to houses
when heavy rains begin. City Administrator I. G. Johnson presented a
map and proposal for installing a new drainage system. The Council
authorized Mr» Johnson to consult with Roy Erichsen and e^^edite
correction of this problem,
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson introduced Zack Turner, the new
full time Fire Marshall and Fire Chief now enployed by the City.
Ronald Hanson requested that an investigation be made to see if a
zoning violation exists at 12th Street and Hawthorne.
Ronald Hanson reported that the committee had met a second time to
study the proposed raise in rates for Hahn Sanitary Service. They
were in agreement that the raise should be allowed subject to the
lifting of the wage-price freeze.
Motion was made by Hanson, seconded by Anderson that the price
raise requested by the Hahn Sanitary Service be allowed, effective
September 1, 1973. Motion passed. Ayes 4 Navs 0
City Attorney will draw up an ordinance amending the existing ordinance
to allow for this raise.
Letter of resignation was accepted from Councilman James Unger.
Recommendation was made by Mayor Tymchuk that the Council ask for
applications of persons interested in serving on the City Council.
Selection of a person to fill out the unes^ired term of James Unger
would be made from these applicants. Recommendation was approved and
a decision will be made at the next regular meeting.
Spot paving on the flat was discussed. City Administrator I. G.
Johnson stated that he will get cost figures worked out and will notify
property owners what the City will do.
The following bills were approved for payment
HGE Inc.
Donald W. Thompson
City of Reedsport - Payroll Fund
I. G. Johnson
Feenaughty Machinery Co.
U- S. Post Office
Oregon Mayors Association
Winfred Muffitt
Reedsport Insurance Service
League of Oregon Cities Trust
League of Oregon Cities Trust Fund
City of Reedsport - Petty Cash
The Village Green
Rodney James McRae
City of Reedsport - Payroll Fund
Winfield F. Muffett Jr.
Herman J. Vermeer Jr.
Grace B. Cooper
Marguerite Brown
Myrtle E. Leach
Lorna Johnson
Marlee K. Bradley
Joyce M. Mathews
Debbie Leary
A & C Janitor Service
Fina
F. R. Brown
Coos Bay Stationery Co.
Coast to Coast Store
Coos Bay Welders Supply Co.
Courier
Courier
Central Lincoln PUD
City of Reedsport
Cake Co.
Douglas County
3066.56
15015.17
5000.00
38.80
15740.00
372.20
57.25
150.00
5881-00
310.00
884.53
44.01
44.50
25.00
15507.50
205.00
8.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
40.00
195.54
45.00
123.71
31.85
22.71
73.43
291.40
1526.96
70.00
17.95
261.29
497
School District 105
South Western Community College
Port of Umpqua CommissiPn
Lower Umpqua Hospital
Robert N. Fetsch
Feenaughty Machinery Conpany
General Telephone
HGE Inc., Engineers & Planners
HGE Inc.
Johnson Rock Products
Jim's Umpqua Drug
Lane Laboratories, Inc.
League of Oregon Cities
Local Government Personnel Institute
Federal Aids Service
Moe's Feed and Garden Supply
Noble Drug
C. J. O'Neil & Co.
Social Security Division
Baker's Saw Shop
Florence Auto Parts
American LaFrance
H. E. Nickels, Jeweler
Larry's T. V.
Paramount Pest Control., Inc.
Pape' Bros., Inc.
Pennwalt Corp.
Pennwalt, Corp.
Public Eiiployees Retirement Fund
Reedsport Logging Supply Co.
Reedsport Motor Freight, Inc.
Department of Revenue
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Roy's Associated Tire Center
Reedsport Auto Parts
Frank Rummerfield
Municipal & Utility Division
Reedsport Cleaners
Rochon Portraits
Stults, Jayne, Murphy & Anderson
Stalcup Equipment Co.
Ivar A. Stavig
Scientific Products
Simmons Carbon Conpany
State Accident Insurance Fund
Zack Turner
Teletron
Thonpson's Interiors, Inc.
Forrester G. Taylor
Union Oil Conpany of California
Unpqua Plumbing Co.
Unpqua Building & Hardware
Union Oil Conpany of California
Umpqua ikegional Council of Governments
Western Auto Associate Store
Western Auto Associate Store
Staitpers J & J Tire Co.
F. W. Stevens Printing Co.
Stanley L. Harper
Posey's
Meeting adjourned»
ATTEST 2
omas S. T
668.94
82.68
16.13
48.57
4.00
13.70
479.44
204.00
250.00
1149.27
34.93
57.50
599.90
100.00
25.00
14.95
4.66
22.50
1168.10
126.65
8.58
114;95
6.34
4.40
8.00
169.93
360.00
65.70
1161.47
4.60
164.40
34.00
8.75
19.52
5.50
264.04
31.20
20.20
6.75
120.00
50.00
11.04
92.50
9.72
29.41
587.32
50.00
71.68
7.00
51.24
341.29
56.13
8.60
5.66
128.00
4.62
153.63
61.72
47.25
12.50
44.45
, City Administrator Bernell McClay, Rec. Se
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON AUGUST 20, 1973. at. 8:00 P. M. AT T^E CITY HALL
Present: Mayor Thomas S. Tymchuk
Cpuncilmen Oscar Anderson, Ronald Hanson, Ben Henderson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
City Administrator I. G. Johnson
Absent: Rudy Ruppe, Albert Niramler
Meeting was called to order by Mayor Tymchuk.
The low bid for renovation of the Community Building was discussed*
Architect Vaughn Miller stated that he had reviewed the bid submitted
^Barnes and Wright and discussed their price figures* He felt that
prices were justified in view of the rising costs of labor and materials
^d could see few areas where cuts might be made. Roy Erichsen stated
that one possible area of negotiation with the contractor might be by
change order in the back priming of plywood.
totion was made by Anderson, seconded by Henderson that the low bid of
$39,441.45 made by Barnes and Wright of Gardiner, Oregon be accepted
and that the contract for renovation of the Goramunity Building be
awarded to this conpany.
City Administrator I. G. Johnson stated that it is possible to find
the additional money for this contract within the present budget.
Motion passed. Ayes 4 Navs 0
Motion was made .b^ Hanson, seconded by Anderson that transfer of liquor
license for the .Silver Moon Tavern from the names of Gertrude and
Gilbert Ivie to that of Francis M. Davis, Gold Beach, be approved.
Motion passed. Aves 4 Navs 0
Motion was ]^de by Hanson, seconded by Anderson approving transfer
of liquor license for Highland Market to the Circle K Corporation.
Motion passed. Aves 3 Navs 0 Abstain 1 (Tymchuk)
Discussion followed on the Federal Economic Development Act grant of
$311,400.00 awarded to the City of Reedsport for inqprovements to the
water system and for bringing water seir^ice to Bolin Island. The
remainder of the $50Cp00.00 project will be met by funds from the City
of Reedsport, Bohemia Corp. and the Port of Umpqua.
City Administrator I. G. Johnson e:xplained that it will be necessary
to make up a supplementary budget for these funds following regular
budget procedures.
A meeting will be set up with officials of the E. D» A. in Seattle
in the near future to determine what steps j^ould now be taken to
expedite work on the project. Mayor Tymchuk, City Administrator I. G.
Johnson and available councilmen were urged to take part in this
planning meeting which is necessary to insure that all requirements
are met and all Jiecessary procedures followed.
A petition signed by approximately 40% of the people on Rowe Street
was presented requesting that the City upgrade the cost study for
drainage and paving on Rowe street. Study had been started by H.E..E.,
Inc. previously but had been dropped because of lack of agreement
among the citizens of the area as to what they wanted. Cost of upgrading
the survey was estimated by around $300.
Motion was made by Hanson, seconded by Anderson that the City Administrate]
be authorized to proceed with having the study updated for paving and
drainage on Rowe Street. Motion passed. Aves 4 Navs 0
Mayor Tymchuk brought up the need for paving on Railroad Avenue. It
was decided that it is too late in the season to do anything this year.
Meeting adjourned.
ATTEST:
omas S.
•ToiinVrm. citv Administrator Bemell McClay, Rec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
SATURDAY, SEPTEMBER 8, 197a AT- 3:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Rudy Ruppe# President; Ronald Hanson# Oscar
Anderson, Ben Henderson, Albert Niiranler
Meeting was called to order by Mayor Tymchuk for the purpose of electing
a councilman to fill the position vacated by the resignation of
James Unger, term to expire at the end of 1974.
First ballot:
Mayor Thomas S. Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Niimnler
Oscar Anderson
Ben Henderson
Second ballot:
Mayor Thomas Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Nimmler
Oscar Anderson
Ben Henderson
Third ballot:
Mayor Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Nimmler
Oscar Anderson
Ben Henderson
Discussion*
Fourth ballot:
Mayor Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Nimmler
Oscar Anderson
Ben Henderson
Discussion.
Fifth ballot:
Mayor Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Nimmler
Oscar Anderson
Ben Henderson
Discussion. Jun Morse was disqualified
the City Charter.
Sixth ballot:
Mayor Tymchuk
Ronald Hanson
Rudy Ruppe
Albert Nimmler
Oscar Anderson
Ben Henderson
Edith Stuller
Carol Riley
Jun Morse
Edith Stuller
H. J. Patterson
H. J. Patterson
Edith
Carol
Edith
Edith
H. J.
H. J.
Stuller
Riley
Stuller ,
Stuller
Patterson
Patterson
Edith Stuller
H. J. Patterson
Edith Stuller
Edith Stuller
H. J. Patterson
H. J. Patterson
Edith
Carol
Edith
Edith
H. J.
H. J.
Stuller
Riley
Stuller
Stuller
Patterson
Patterson
Edith Stuller
J\in I^rse
Jun Morse
Edith Stuller
H. J. Patterson
H. J. Patterson
on residence requirements of
H. J. Patterson
H. J. Patterson
H. J. Patterson
H. J. Patterson
H. J. Patterson
H. J. Patterson
H.^ J. Patterson was elected unanimously on a sixth ballot to fill
the une3q>ired term of James Unger on the City Cbiincil.
Meeting adjourned.
ATTEST:
Thomas'iSt.mT^chtik, ida^r
n. City Administrator Bemell McClay, KetiJ Sec.
n
^ J
REGULAR COUNCIL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
AT THE CITY HALL ON SEPTEMBER 10, 1973 at 8:00 P. M.
Present: Mayor Thomas Tymchuk
Coiincilmen Rudy Ruppe, President; Ron Hanson, Albert Niinmler
Oscar Anderson, H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the regular council meeting of August 6, 1973 and the
special meeting of August 20, 1973 were approved as written,
H. J. Patterson was sworn in as councilman by City Administrator
I. G. Johnson to fill the unes^ired term of James Unger who had
resigned. , Mr. Patterson will assume the committee duties held by
Mr. Unger.
City Administrator I. G. Johnson announced that Stanley Hazper has
been appointed permanent Police Chief of the City of Reedsport as of
this date.
COMMITTEE REPORTS
Streets & S,ewers - Ron Hanson, Chairman
Work was reported progressing on the drainage problem in the Arthur
Drive area.
Dumping of sewage at the disposal plant on week ends was discussed.
Mayor Tymchuk recommended further study of the problem and discussion
with the plant operator, Kenneth Murphey. City Administrator I. G.
Johnson recommended that such dumping be restricted to week days,
Monday through Friday.
A traffic problem at Nate's Service Station was discussed. The
matter was referred to the Building Inspector and City Attorney
to investigate and see if there is any way of improving the situation.
The matter of curbing the street leading to Umpqua Mobile Villa was
discussed. This also was referred to the Building Inspector for
recommendation.
Building, Playground & Lights, Ben Henderson, Chaiirman
Approval was given to Roy Erichsen for addition of a kitchen door
canopy for the Community Building. The colors selected for paint
for the Community Building were also approved. Mr. Erichsen reported
that only $375 could be saved by eliminating the back priming of
plywood* so Council approved going ahead with the back priming.
Permission was given for Roy Erichsen to price lettering needed to
put a name on the Community Building.
Fire - Rudy Ruppe, Chairman
ORDINANCE # 514 - ORDINANCE ADOPTING A FIRE PREVENTION CODE, PRESCRIBING
REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM
FIRE OR EXPLOSION: REPEALING ORDINANCE NO. 489 AND DECLARING AN
EMERGENCY was read by City Attorney William Jayne.
Motion was made by Anderson, seconded by Henderson that Ordinance # 514
be approved. Motion passed. Aves 6 Navs 0
ORDINANCE # 514 was read a second time by title only.
Motion was made, seconded and passed that Ordinance # 514 be approved.
Aves 6 Navs 0
ORDINANCE # 514 was read a third time by title only.
Motion was made by Hanson, seconded by Ruppe that Ordinance # 514
be adopted. Motion passed. Aves 6 Navs 0
REPORT OF CITY ATTORNEY
City Attorney William Jayne presented two petitions for annexation.
The first was by International Paper Company for approximately 1.39
acres extending from the end of Country Club estates as platted down
to part of the Hubbard property (sixty foot strip). Petition was signed
by Howard Hinman and requested the City Council to set a date for a
public hearing.
n
Second petition was from Fern Acres Inc. for annexation of 27.23 acres
in the vicinity of Country Club Estates. Legal description of property
was given and petition was signed by Lester Thompson, President, and
Brent Winston, Assistant Secretary. Petition requested that the
City Council set a date for a public hearing.
Motion was made by Anderson, seconded by Hanson that these petitions
be accepted and that a public hearing be called for the next regular
council meeting. Motion passed. Aves 6 Navs 0
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that the Highway Department
had rejected the one bid submitted for installation of the traffic
control system at the junction of Highways 101 and 38 in Reedsport.
Mayor Thomas S. Tymchuk and City Administrator I. G. Johnson will
attend the Council of Governments meeting on September 19, 1973
at Roseburg. State Highway Depariunent projects will be discussed
and priorities proposed. City Attorney William Jayne suggested
that the State Highway Department be requested to put a "no left
turn" sign where the road to Gardiner joins Highway 101 at the end
of the bridge to alleviate the traffic problem until a signal system
is installed.
Cost figures for paving Rowe Street were reported by HGE, Inc. to
be 1/3 higher than those sulixnitted previously.
The separation of storm drains from sanitary sewer at the high school
is nearing completion.
A problem of damage to the Holesapple property caused by drainage
from the football field was discussed. City. Administrator I. G.
Johnson will investigate to see if this is a school or City problem.
Mayor Tymchuk reported that the manager of the Rainbow Tavern would .
like to have the planter removed from in front of that building.
Mr. Johnson requested that he write a letter to the City making such
a request.
Mayor Tymchuk reported that Frank Taylor had resigned from the
Planning Commission. He recommended that Ed Whitmore be appointed
to the Planning Commission to conplete Mr. Taylor's une^qpired term.
Motion was made by Nimmler, seconded by Ruppe that this appointment
be approved. Motion passed. Aves 6 Navs 0
Mayor Tymchuk requested that the City write a letter to Mr. Taylor
thanking him for his many years of work on the Planning Commission.
The following bills were approved for payment:
City of Reedsport, Payroll Fund 5000.00
Donald W. Thompson 7766.72
Oregon Fire Marshals' Association 5.00
Division of State Lands 50.00
Thonpson Ford Sales 5890.62
Lower Unpqua Recreation Association 2500.00
League of Oregon Cities 1000.46
League of Oregon Cities 335.00
International Conference of Building OfficieLLs 72.70
Geneva E. Tucker 32.00
Elvin K. Stingley 100.00
Sally Gonzales 30.00
Orvel D. Montgomery 18.00
Sharon Diane Reeve 17.00
Ronald K. Bakley 205.00
City of Reedsport, Payroll Fund 1000.00
City of Reedsport, Payroll Fund 16229.84
George Converse 60.00
Pacific Security Bank 24701.25
Umpqua Branch, The Oregon Bank 17365.00
City of Reedsport, Petty Cash 43.16
Danny Wayne Ferren 15.00
Allard 5.60
FINA 316.62
American LaFrance 176.10
A & C Janitor Service 40.00
A & C Janitor Seirvice
Bakers Saw Shop
Central Lincoln PUD
Coos Bay Welders Supply Co.
The Cake Co.
Crane Supply Co.
Coast to Coast Store
Coast to Coast Store
Coos Electrical Supply Co.
Courier
Courier
Coos Bay Stationery Co.
Department of Revenue
Robert N. Fetsch
Frenchie's Superette
General Telephone
Johnson Rock Products
Industrial Steel & Supply Co.
Jack's Auto Electric, Inc.
Motor Supply Company
Oregon Toro Distributors, Inc.
Oregon Municipal Finance Officers Assoc
Pennwalt Corp.
Noble Drug
Social Security Division
Public Employees Retirement System
Pacific Water Works Supply Co., Inc.
Pennwalt Corp.
Paramount Pest Control, Inc.
Roy's Associated Tire Center
Reedsport Police Department
Reedsport Insurance Service
Reedsport Insurance Service
City of Reedsport
Reedsport Outdoor Shop, Inc.
Reedsport Fire Department
Reedsport Concrete Products
Reedsport Shoe Repair
Stalcup Equipment Co.
Stults, Jayne, Murphy & Anderson
Stults, Jayne, Murphy & Anderson
Share Corp
State Accident Insurance Fiind
Ivar A. Stavig
Forrester G. Taylor
Umpqua River Navigation Co.
Rich Wright
Umpqua Industrial Supply Co.
Union Oil Company
Umpqua Plumbing Co.
Umpqua Building & Hardware
Waterworks Supplies Co.
West Chemical Products Inc.
Harlan, Gessford & Erichsen
Stcimper's J & J Tire Co.
Reedsport Motor Freight
W. J. Conrad Lumber Company
Oregon Section - ICMA
Meeting adjourned.
ATTEST;
40.00
18.30
1534.63
4.80
8.05
2183.40
40.96
1.26
281.39
9.90
43.63
132.73
75.00
4.00
13.78
482.59
1982.67
127.53
26.40
168.44
16.18
5.00
65.70
1.20
1210.34
1130.91
18.67
65.70
8.00
11.50
24.23
22.00
273.00
70.00
28.40
1410.75
63.90
2.50
22.92
25.00
50.00
326.00
667.82
92.50
50.00
52.00
15.00
222.05
279.67
17.91
2.23
402.87
78.90
6445.31
31.19
69.86
87.26
5.00
Thomas S. Tymchuk, yor
I. G. Johnson, City Administrator Bemell McClay, R&. Sec.
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT AT
THE CITY HALL ON OCTOBER 8, 1973 at 8:00 P. M.
Present: Mayor. Thomas S. Tymchuk
Councilmen Rudy Ruppe, President; Albert Niinmler, H. J.
Patterson, Albert Ninimler, Ronald Hanson,. Oscar Anderson,
Ben Henderson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular council meeting of September 10, 1973 and
the special meeting of September 8, 1973 were approved.
PUBLIC HEARING ON ANNEXATIONS
Petitions for annexations were: ^
1. Petition by International Paper Conpany for annexation of ^
approximately 1.39 acres extending from the end of Country
Club Estates as platted down to part of the Hubbard property j
(sixty, foot strip).
2. Petition from Fern Acres Inc. for annexation of 27.23
acres in the vicinity of Coxintry Club Estates.
Citizens expressed concern over annexation of only a sixty foot
strip for access purposes. They felt annexation should include a
100 ft. strip on either or both sides. Feeling was e3q)ressed that
provisions should be made for improvement and maintenance of access
road as well as Ranch Road leading to it. Citizens participating
in the discussion were James Symington, Dr. William Bacon, Bill
Lillebo, Jack Unger, Kenny Kent and Planning Commission members
Robert Cline, Mervyn Cloe, William Hardy and Brent Davis.
Bill Lillebo requested that annexation should provide a full width,
legal access to the adjoining property which would meet County
subdivision requirements.
City Attorney William Jayne stated that plans for maintenance of
access roads are up to the Planning Commission and City Council when
plcui is subnu.tted for a subdivision.
City Administrator I. G. Johnson stated that our Subd^-vision^ Ordinance
requires that the developer provide suitable access road according
to city standards.
City Attorney William Jayne stated that the only way to inprove
Ranch Road would be through formation of an improvement district
which requires consent of 60 per cent of the adjoining property
owners, and that it is not possible to form an improvement distrii^
for vacant property.
Mayor Tymchuk recommended that further study of the problems of these
annexations be made and that another public hearing be called for
October 22, 1973 at 8:00 P. M. at the City Hall.
Motion was made, by Hanson, seconded by Anderson that the hearing
be postponed and that another hearing be called for October 22, 1973 :
at 8:00 P. M. at the City Hall to consider the two annexations. |
Motion passed. Aves 6 Navs 0 j
HEARING ON ZONING ORDINANCE # 513
Planning Commission Chairman Robert Cline es^lained the changes made
on the zoning map and proposed that the map and Zoning Ordinance #513
be adopted as the official zoning ordinance.
Jack Unger protested the change of zoning on his property saying that
it was originally zoned commercial. This matter will be researched
and if an error was made, it will be corrected. There was no intent
to change the zoning of this property.
Attorney Robert Woods represented Dean Wooley regarding zoning of his
property. Complaint was that the present zone of light industrial
is too restrictive.
Planning Commission Chairman Robert Cline e^lained that we have a
Planned Unit Development Ordinance which will allow development
of such property for other uses in an orderly manner. Also, it is
possible to make application for a zone change at some future date.
Planning Commission member William Hardy explained that the
establishment of a light industrial zone was to try to establish
a buffer zone between heavy industrial and residential and thus make
some sense of the zoning regulations.
Assistant City Attorney Stephen Miller attenpted to find out what
zone classification Mr. Wooley would prefer for his property .
Attorney Woods explained that it was impossible to pin it down at
this time.
Bill Lillebo made the following rec[uests:
1. Provision ^ould be made to allow temporary signs in RA zone.
2. On page 26, the C-2 Zone should peimiit C-1 uses.
3. On page 30, M-1 Zone should permit R-2 use.
4. On the map, zone should be C-2 at Highway 101 and 12th and
at Highway 101 & 10th.
Planning Commission Chairman Robert Cline agreed that an error had
been made in not listing that C-2 Zone should permit C-1 uses, and
this would be corrected.
A1 Herra requested that the property in the Urban Renewal area be
zoned R1 or R2 instead of light industrial to provide for much needed
multiple housing. Pleuining Commission member William Hardy es^lained
that ^is had been done because this area was not generally regarded
as a good housing area.
Kenny Kent requested a change in zoning for the area between Reedsport
Concrete Products and Reedsport Mill. It was explained that this
cannot legally be done at this time but could be accomplished later
by a req[uest for zone change.
Planning Commission Chairman Robert Cline again explained that there
might be future need for changing some areas but that this Ordinance
and map is an attempt to get a set of zoning regulations to meet the
needs of a growing community and provide a framework for reasonable
change to meet the future needs of the City.
Motion was made by Ruppe, seconded by Hanson that Zoning Ordinance
#513 and zoning map as presented be approved and made the official
zoning for the City of Reedsport. Stipulation was made that the
Unger property zoning be researched to ascertain if an error had
been made in this zoning and if such error is fo\md it will be corrected,
Also included in the motion is that page 26 be corrected to read
that C-2 Zone should permit C-1 uses. Motion passed.
Ayes 4 Navs 3 (Henderson, Anderson, Nimmler)
Public Hearing on appeal by Douglas County Housing Authority for
street vacation will be called for October 22, 1973 at 8:00 P. M.
at the City Hall.
Appointment of a Safety Commission for the City of Reedsport was
discussed. Appointment of such a committee would make the City
eligiJ^le for certain funds. Matter was referred to the Street
Committee and Police Committee for study and recommendation at the
next meeting of the City Council.
Robert Sund presented a resolution authorizing the appointment of
a joint Estuary Planning Committee to work with the Douglas County
and Port Commission committees to develop an Estuary Plan as a part
of the Douglas County Comprehensive Land-Use Plan and the City of
Reedsport Compr^ensive Land-Use Plan. Resolution adopted. Aves6
Navs 0
Planning Commission Chaiinnan Robert Cline was requested to appoint
a member from that group to serve on this committee and have his
recommendation by October 22. The Advisory Board will also be
requested to appoint a member and one will be appointed from the
City Council.
COMMITTEE REPORTS
Water - Oscar Anderson, Chairman
The site of the Clear Lake logging operation has been inspected and
foiind to be completely satisfactory.
Streets & Sewer - Ron Hanson, Chairman
Building Inspector M, R. DeVelbiss reported that he had checked the
curbing at Nate's Drive In and believes that there is no legal way
to improve the situation. He recommended curbing to improve the
traffic problem at the Itoipqua Shopping Center on the street leading
to Umpqua Mobil Villa. City Attorney William Jayne suggested that
the Police Department patrol the area of Nate's Drive In more closely.
Ronald Hanson, as council representative on the Library Board,
reported that the library is badly in need of a new front door.
City Administrator I. G. Johnson recommended that the Building Inspector
check the legal door requirements and contact Barnes & Wright
Construction to look at the library door and make recommendation.
Ronald Hanson also reported that the Library Board would like to ^
have the office used by the Building Inspector vacated so that they
can make use of that area.
Ronald Hanson reported on a meeting which he had attended in
Corvallis dealing with new laws enacted by the last legislature.
Police - H. J. Patterson, Chairman
Police Chief Stanley Harper attended a school in Nevada on burglary
investigations.
Youth - Rudy Ruppe, Chairman
Jim Mix, Director of the Lower Umpqua Recreation Association, presented
a Summary of Participation in the Summer Program, Statement of
Financial Condition and Proposal for Part Time Year Around Recreation
Program. Mr. Mix requested the Council to study the part time recreation
proposal which will not cost the City any more than was budgeted and
tcOce action on it.
Motion was made by Nimmler, seconded by Anderson, that the Council
approve the proposal for a parl: time recreation program. Motion
passed. Aves 6, Navs 0
REPORT OF CITY ATTORNEY
City Attorney William Jayne presented a petition from the First
National Bank of Oregon, signed by Richard P. Megenity, and represented
by Reedsport Real Estate, for annexation of a parcel of land between
the Latter Day Saints Church property, Longwood Drive and Highway 101,
except for the part owned by Dr. Frank Mackenzie. Request was also
made that this property be zoned C-2 Commercial Zone upon annexation.
Petition was referred to Planning Commission because of zone change.
Motion was made by Ruppe, seconded, that the petition be accepted
and that a public hearing be called for the next regular Council
meeting which will be on November 19, 1973. Motion passed. Ayes_^
Navs 0
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson presented a supplemental budget
for the Economic Development Administration g^-ant. O
I
Motion was made by Anderson, seconded by Henderson to approve the
Supplemental E. D. A. Budget and call for a public hearing on
October 29, 1973 at 8:00 P. M. at the City Hall. Motion passed.
Aves 6 Navs 0
Motion was made by Ruppe, seconded by Anderson that the City
Administrator be authorized to sign the contract document between
the City and the Project Engineer and these docviments be sent to
the Economic Development Administration. Motion passed. Aves 6 Navs 0
Lettering for the Reedsport Community Building was turned over to
Ben Henderson, Chairman of the Building Committee for a recommendation.
A proposal for a subdivision by Bill Grice, located across Ranch
Road from the Methodist Church, was presented.
Motion was made by Hanson, seconded by Nimmler, that the subdivision
proposal be accepted and referred to the Planning Commission. Motion
passed. Aves 6 Navs 0
A meeting of the City Council, Planning Commission and Citizens'
Advisory Board will be held on October 15, 1973 at 8:00 P. M. at
the City Hall to study the proposed Laind Use Plan and make a decision,
A public hearing will be called at a later date.
League of Oregon Cities Convention will be held in Portland on
November 11, 12, 13, 1973.
The following bills were approved for payment:
City of Reedsport
Pacific Security Bank
City of Reedsport, Payroll Fund
Umpqua Brsuich, The Oregon Bcink
League of Oregon Cities
League of Oregon Cities
Pacific Security Bank
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Pacific Security Bank
Barnes & Wright Construction Co.
Carl E. Neufelder
Cathleen Marie Cress
Bill Dale Breeding
Julie Rae Anderson
Carmel G. Austin
Robert A. Cantrell
Harry D. Dillon
Jacqueline Gillett
Nellie E. Humphrey
Wilma K. Leach
Walter Marttala
Anna I• Plov
Elizabeth H. Sullens
Mary E. Warren
Stanley Harper
Gerald Wayne Robeson
Sherry Mae Robeson
Alice Davies
Cheryl L. Hedges
Irene G. Holcomb
Betty G. Lanning
Wallace A. Sabin
Elizabeth H. Sull^s
Conrad Holland
Al's Market
A & C Janitor Service
FINA
Bakers Saw Shop
Central Lincoln PUD
Coos Grange Supply
Coos Electrical Supply Co.
Coast To Coast Store
Coos Bay Stationery Co.
Coos Bay Welders Supply Co.
Douglas County Road Department
Florence Auto Parts
Frenchie's Superette
Feenaughty Machinery Co.
General Telephone
HGE, Inc.
Courier
HGE, Inc.
Jim's Umpqua Drug
Laskey-Clifton Corp.
Department of Revenue
Moe's Feed and Garden Supply
Social Security Division
101 Service
Pacific Water Works Supply Co., Inc.
Public Employees Retirement Fund
Paramount Pest Control, Inc.
Municipal & Utility Division
Fire Department
ReedsportAuto Parts
16000.00
2302.50
4000.00
625.00
325.00
965.51
1100.00
1000.00
13190.66
2078.75
18130.00
13.00
30.00
8.00
55.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
60.00
18.00
55.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
23.74
40.00
263.90
72.50
1491.00
34.95
31.39
21.26
27.50
16.51
333.60
1.90
14.93
94.83
502.97
270.00
213.38
229.00
1.55
25.00
93.00
11.48
1088.96
46.25
41.13
1033.60
8.00
101.91
827.75
334.56
8
Roy's Associated Tire Center . 3.00
Reedsport Concrete Products 47.20
Reedsport Insurance Service 35.00
City of Reedsport 70.00
Share Corp. 214.80
Stalcup Equipment Co. 14.47
Sparling 24.00
Stults, Jayne, Murphy & Anderson 100.00
State Accident Insurance Fund 541.02
F. W. Stevens Printing Co. 37.90
The Allen Smith Company 40.00
Ivar A. Stavig 92.50
Forrester G. Taylor 50,00
Umpqua Plumbing Co. 13.17
Umpqua River Navigation Company 272.90
Umpqua Building and Hardware 57.93
Umpqua Industrial Supply Co. 746.75
Western Auto Associate Store 60.00
Reedsport Police Department 30.66
Stanley Harper, Chief, Police Department 5.00
Posey's 106.14
Doris Taylor 12.50
Elizabeth Keith 12.50
Barbara Priest 12.50
Betty Poeschel 12.50
Stanley Harper 60.00
Donald Smith 60•00
Rich Wright 60.00
Mike Macho 60.00
Richard Staley 60.00
Pacific Security Bank 25.00
International City Management Association 17.00
Pacific Security Bank 212,50
Ronald O. Hanson 21.26
Meeting adjourned.
ATTEST:
^—Thomas S. ytkchn^i Mayor
I. G. Jottr^on, City Administrator Bernell McClay, Rec. Sec
MINUTES OF THE OFFICIAL MEETING OF THE CITIZEN'S ADVISORY BOARD,
THE COMMON COUNCIL OF THE CITY OF REEDSPORT AND THE REEDSPORT
PLANNING COMMISSION ON OCTOBER 15, 1973 at 8:00 P. M. AT THE CITY
HALL
Present: Members of the City Council
Oscar Anderson, Ben Henderson, Albert Nimmler, H. J.
Patterson, Ron Hanson
Members of the Citizen's Advisory Board
Louis Lorenz, Heinz Kaufmann
Members of the City Planning Commission
Robert Cline, Brent Davis, Ed Whitmore, Merv Cloe,
Heinz Kaufmann
Other persons present were: Earl Sykes, press; Oliver
Perkins, Gardiner: Robert Sund, Winchester Bay
Meeting was called to order by Oscar Anderson, Jr.
Purpose of the meeting: To study and discuss the Compr^ensive Land
Use Plan for the Reedsport, Gardiner, Winchester Bay area and the
Comprehensive Water Plan for the Reedsport area.
Roy Erichsen of Harlan, Gessford, Erichsen, Inc. presented the
Compr^ensive Water Plan for the City of Reedsport. Details were
discussed. There was some disagreement as to the location of future
reservoirs. No changes were indicated and the matter will now go
to a public hearing.
The Compr^^sive Land Use Plan was reviewed. Some dissatisfaction
was expressed with the reference on page 28 to the Port District's
authority. This will again be brought up at the puMic hearing.
The public hearing on the Compr^ensive Land Use Plan and the
Comprtensive Water Plan for the City of Reedsport will be called
for November 26, 1973 at 8:00 P. M. at the City Hall.
Bernell McClay, Rec. Secretary
9
JETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR THE PURPOS,
oA HOLDING PUBLIC HEARINGS ON THREE iUSINEXATIONS AND REQUEST FOR STRE
VACATION AND VARIANCE, OCTOBER 22, 1973 at 8:00 P. M. AT THE CITY HALL
Councilmen Oscar Anderson, Jr., Acting President; H, J,
Patterson, Ronald Hanson, Albert Nimmler
City Administrator I, G. Johnson
Assistant City Attorney Stephen Miller
Absent:\ Mayor Thomas S. Tymchuk
Rudy Ruppe, Ben Henderson
Meeting \As called to order by Acting President Oscar An^rson, Jr.
Chairman oA the Police Committee H. J. Patterson callect upon
Sergeant Riqhard Wright of.the Reedsport Police Department to
explain a proposed student court program. Court wou^ be comprised
of six High S^ool students with the City Judge advising. Sentencing
would be done^y the student panel, and only minorAraffic offenses or
low class misdWeanors would be considered. Council expressed
approval of th^ program and plans will be formulated.
PUBLIC HEARING OJl APPEAL BY DOUGLAS COUNTY HOU/ING AUTHORITY ON
REQUEST FOR .VACATION OF APORTION OF ELM STREET BETWEEN FOURTH AND
FIFTH STREETS AND NrEQUEST FOR VARIANCE FROM ^SETBACK REQUIREMENTS
TO ALLOW FOR A 3 f OVERHANG ON WINCHESTER/AVENUE FOR THEIR PROPOSED
NEW MULTIPURPOSE BUtLDING
Assistant City Attorney Stephen Miller called on Charles Dondero,
Executive Director for Douglas County Housing Authority, as proponent
for the appeal. Mr. E»ondero outlined /n detail the reasons for the
request and appeal,
Planning Commission meniDbrs Robert idline, William Hardy, Merv Cloe
and Brent Davis raised qpiestions ^ to the actual need for such
requests when the HousingNAuthor^y was well aware of the City
requirements and design should l^ave been made to comply with them.
Mr. Dondero stated that he anticipated no objections since there
had been none for the first Mlf of the project which had also
required a variance and stre^ vacation. H. E. Nickels spoke in
favor of the project as pl^n^d. Rev. Robert Adams and Mr. E. L.
Tolman raised some questi9ns a^ to responsibility for paving of
Elm Street.
Lester Thompso^a,
for annexatioi
PUBLIC HEARING ON PETITIONS FOR /^EXATIONS
1. Petition by ^ternational Paper Company for annexation of
approximates 1.39 acres >^tending from the end of Country
Club Estat^ as platted doj^m to part of the Hubbard property
(sixty foa4 strip).
2. Petition/from Fern Acres Irib. for annexation of 27.73 acres
in the Vicinity of Country Qlub Estates.
representing Fern Acres Inc., presented the case
James Symington, Joe Bennett, Gerhart Kaufmann, Dr. William Bacon
protested ^e annexation of such areas unless provisions are made
for an adequate access road to the area, wear was expressed that
the unim^oved area owned by International\Paper would present
a probl^ and that side of Ranch Road wouloy, not be paved. Excessive
cost to/the property owners of Country Club^states for paving
Ranch 9»ad was a major concern.
City Administrator I. G. Johnson stated that the Subdivision Ordinance
reqi^res the developer to provide an access built to city standards.
The/city has no way of financing paving but wil\ furnish drainage,
pave intersections cuid pay for extra width or es^ra thickness if
needed.
William Hardy of the Planning Commission stated thkt the City does
'not have to accept any subdivision unless the developers can furnish
a paved access road built to City specifications, li is up to the
subdivider and the property owners to improve the streets not the City.
Lester Thompson withdrew the petition for auinexation so that he
ight confer with the members of his group. The matter of both
inexations was tabled.
PU^IC HEARING ON PETITION FROM FIRST NATIONAL BANK OF OREGON,
SIG:^ by RICHARD P. MEGENITY, REPRESENTED BY REEDSPORT REAL EST>ATE
FOR ^I^EXATION OF APARCEL OF LAND BETWEEN THE LATTER DAY SAINT;
CHURCHyPROPERTY, LONGWOOD DRIVE AND HIGHWAY 101, EXCEPT FOR
PART OWNED BY DR. FRANK MACKENZIE. REQUEST INCLUDED STIPULA']^ON
THAT THrS PROPERTY BE ZONED C-2 COMMERCIAL ZONE UPON ANNEXATION.
Petition w^s
Use propose
Planning Comm\^sion Chairman Robert Cline stated that could see
^ no objections \s long as this use was in line with the/Land Use Plan
for the area.
Motion was made b^Patterson, seconded by Nimmler tj6 annex the
area as requested ^th a C-2, commercial zoning, ^tion passed,
Aves 4 Nays 0
Meeting adjourned.
ATTEST:
presented by William Hardy, Reedsport Real E^ate.
for this land is the National Dimes Headquariiers.
Thomas S. Avmchuk, Mavor
I. G. Johnson, City AdministratorX /^emell McClay, Rec. Sec.
1
12
MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR THE PURPOSE
OF HOLDING PUBLIC HEARINGS ON TWO ANNEXATIONS AND REQUEST FOR STREET
VACATION AND VARIANCE, OCTOBER 22, 1973 at 8:00 P. M. AT THE CITY HALL
Present: Councilmen Oscar Anderson, Jr., Acting President; H. J.
Patterson, Ronald Hanson, Albert Nimmler
City Administrator I. G. Johnson
Assistant City Attorney Stephen Miller
Absent: Mayor Thomas S. Tymchuk
Rudy Ruppe, Ben Henderson
Meeting was called to order by Acting President Oscar Anderson, Jr.
Chaiinnan of the Police Committee H. J. Patterson called upon Sergeant
Richard Wright of the Reedsport Police Department to esqjlain a
proposed student court program. Court would be conprised of six High ^
School students with the City Judge advising. Sentencing would be
done by the student panel, and only minor traffic offenses or low
class misdemeanors would be considered. Council estpressed approval
of the program and plans will be formulated.
PUBLIC HEARING ON APPEAL BY DOUGLAS COUNTY HOUSING AUTHORITY ON
REQUEST FDR VACATION OF A PORTION OF ELM STREET BETWEEN FOURTH AND
FIFTH STREETS AND REQUEST FOR VARIANCE FROM SETBACK REQUIREMENTS
TO ALLOW FOR A 3 ft. OVERHANG ON WINCHESTER AVENUE FOR THEIR PROPOSED
NEW MULTIPURPOSE BUILDING
Assistant City Attorney Stephen Miller called on Charles Dondero,
Executive Director for Douglas County Housing Authority, as proponent
for the appeal. Mr. Dondero outlined in detail the reasons for the
request and appeal.
Planning Commission members Robert Cline, William Hardy, Merv Cloe
and Brent Davis raised questions as to the actual need for such
requests when the Housing Authority was well aware of the City
requirements and design should have been made to comply with them.
Mr. Dondero stated that he had anticipated no objections since there
had been none for the first half of the project which had also
required a variance and street vacation. H. E. Nickels spoke in
favor of the project as planned. Rev. Robert Adams and Mr. E. L.
Tolman raised some questions as to responsibility for paving of
Elm Street.
Motion was made, seconded and passed unanimously that the appeal of
Douglas County Housing Authority for the requested street vacation
and variance be allowed. Aves 4 Navs 0
PUBLIC HEARING ON PETITIONS FOR ANNEXATIONS
1. Petition by International Paper Company for annexation of
approximately 1.39 acres extending from the end of Country
Club Estates as platted down to part of the Hubbard property
(sixty foot strip). ^
2. Petition from Fern Acres Inc. for annexation of 27.73 acres i
in the vicinity of Country Club Estates
Lester Thompson, representing Fern Acres Inc., presented the case
for cuinexation.
James Symington, Joe Bennett, Gerhart Kaufmann, Dr. William Bacon
protested the annexation of such areas unless provisions are made
for an adequate access road to the area. Fear was expressed that
the unimproved area owned by International Paper would present a
problem and that side of Ranch Road would not be paved. Excessive
cost to the property owners of Country Club Estates for paving
Ranch Road was a major concern.
City Administrator I. G. Johnson stated that the Subdivision Ordinance
requires the developer to provide an access street built to City
standards. The City has no way of financing paving projects but
will furnish drainage, pave intersections and pay for extra width or
extra thickness of paving if needed.
William Hardy of the Planning Commission stated that the City does
not have to accept any subdivision unless the developers can furnish
a paved access road built to City specifications. It is up to the
subdivider and the property owners to improve the streets not the City.
Lester Thompson withdrew the petition for annexation so that he
might confer with the members of his group. The matter of both
annexations was tabled.
William Hardy, Reedsport Real Estate, presented a petition from
First National Bank of Oregon for annexation of a parcel of land
between the Latter Day Saints Church property, Longwood Drive and
Highway 101, except for the part owned by Dr. Frank Mackenzie.
Request stipulated that this property be zoned C-2 Commercial Zone
upon annexation. Petition had been referred to the Planning
Commission for recommendation because of the requested zone change.
Planning Commission Chairman Robert Cline stated that he could see
no objection as requested zoning is in line with the Land Use Plan.
Motion was made by Patterson, seconded by Nimmler that the City
Council accept the Planning Commission recommendation that this
parcel of land be zoned C-2 and that the matter be called for a
public hearing on November 19, 1973 at 8:00 P. M. Motion passed.
Ayes 4 Nays 0
Meet ing adj ourned.
Thomas S. ^T^rtwdiukV May6r
L C. C
I. G. Johnsf^, City Administrator Bemell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 29, 1973 at 8:00 P. M. AT THE CITY HALL FOR THE PURPOSE OF
HOLDING A PUBLIC HEARING ON THE PROPOSED BUDGET FOR ECONOMIC DEVELOPMENT
ADMINISTRATION GRANT MONEY FOR WATER SYSTEM IMPROVEMENTS
Present: Mayor Thomas Tymchuk
Couhcilmen Oscar Anderson, Ronald Hanson, Albert Nimmler,
H. J. Patterson
City Administrator I. G. Johnson
Assistant City Attorney Stephen Miller
Meeting was called to order by Mayor Tymchuk.
City Administrator I. G. Johnson presented the proposed Supplementary
Budget for E. D. A. Grant funds for the amount of $519,000.00. Budget
was discussed and questions answered.
Motion was made by Anderson, seconded by Nimmler that the proposed
Supplementary E. D. A. Budget in the amount of $519,000 be approved.
Motion passed. Aves 4 Nays 0
William Hardy presented a preliminary plat for a proposed subdivision
by Bill Grice, to include six lots on Ranch Road and an area behind
for possible apartment building. Area is located across Ranch Road
from the Methodist Church..Preliminary plat had previously been approved
by the Planning Commission with stipulations. Final plat will be drawn
up by an engineer. Plat was studied and discussed with emphasis on the
need for sidewalks in this area.
Motion was made by Nimmler,- seconded by Hanson that the City Council
13
14
accept the preliminary plat for the Grice subdivision with the following
stipulations:
1. That sidewalks be required on every lot.
2. That fire hydrants be located according to Fire Marshall's
instructions.
3. That sewer lines be 6" instead of 4" for serving two lots.
Motion passed. Aves 4 Navs 0
City Council approved recommendation of the City Administrator that
the City Attorney be requested to explore all legal means to force the
property owners to finish the improvements on all of the Forest Hills
area that have not been paved and curbed.
Meeting adjourned.
ATTEST:
Thomas S. Tvmchuk, Mavor
I. G. Johr(^n, City Administrator Bernell McClay, Rec. Sec.
15
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDS'PORT
AND PUBLIC HEARING ON ANNEXATION ON NOVEMBER 19, 1973 at 8:00 P. M.
AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, Ben Henderson, H, J. Patterson,
City Administrator I. G. Johnson
Assistant City Attorney Stephen Miller
Absent: Ronald Hanson, Rudy Ruppe, Albert Nimmler
Meeting was called to order by Mayor Tymchuk. Minutes of the
regular meeting of October 8, 1973, special meeting and public hearing
of October 22, 1973 and the special meeting of October 29, 1973 were
approved.
PUBLIC HEARING was called on petition by First National Bank for
annexation of parcel of land between Latter Day Saints Church,
Longwood Drive and Highway 10<, with C-2 Commercial Zone requested.
No objections were voiced to the annexation.
Assistant City Attorney Stephen Miller read Ordinance #515, Ordinance
for Annexation of the above listed property, city Acuaimstrator
I. G. Johnson recommended that the Ordinance for Annexation # 515
be adopted.
Motion was made by Patterson, seconded by Henderson that Ordinance
#515 be approved. Motion carried. Ayes 4 Navs 0
Assistant City Attorney Stephen Miller read Ordinance #515 a second
time by title only. Motion was made by Anderson, seconded by
Patterson that Ordinance #515 be approved. Motion passed. Aves 4
Navs 0
Assistant City Attorney Stephen Miller read Ordir>ance #515 a third
time by title only. Motion was made by Anderson, seconded by
Henderson that Ordinance. #515 be approved. Motion passed. Ayes 4
Navs 0 ^
City Administrator I. G. Johnson presented a Resolution Adopting
Supplementary Economic Development Administration Grant Budget in
the amount of $519,000.
Motion was made by Patterson, seconded by Anderson that the resolution
to put the E. D. A. Supplementary Budget into effect be approved.
Motion passed. Ayes 4 Navs 0
Assistant City Attorney Stephen Miller presented the recommendatins
of Fire Chief Zack Turner that three buildings be designated
"dangerous buildings" \inder provisions of Ordinance #251. Buildings
so designated were:
1. Robin Reed building at 4th & ^Greenwood
2. Robin Reed building by Reedsport Mill
3. Building at 7th & Elm owned by O. R. North c/o Mast Bros.
Assist^t City Attorney Stephen Miller stated that the owners had
been given notice. Noone protested this action on the Robin Reed
buildings. Motion was made by Patterson, seconded, passed that
the City Attorney be instructed to draw up a resolution for condemnation
on the two Reed buildings. Motion passed. Ayes 4 Navs 0
Motion was made by Anderson, seconded, passed that the owner of
these two buildings be given 30 days to repair the buildings
to City standards or tear them down, or the City will dispose of
them at the expense of the owner. Ayes 4 Navs 0
Ron Mast stated that they had not received proper notification on
the property of O. R. Noirth at 7th & Elm inasmuch as the address
used was incorrect. Mayor Tymchuk appointed H. J. Patterson, Ch.,,
Ben Henderson, to form a committee and consult with Fire Chief
Zack Turner and Mr. Mast to try to work out a solution and bring
back a recommendation to the next council meeting,
Garage sales in the City were discussed. Attorney William Jayne
had received copies of model ordinances for the control of garage
sales used by other cities. Mayor Tymchuk appointed a committee
of Oscar Anderson, Ch., and Ron Hanson to study these ordinances
and report at the next meeting of the City Council,
Robert Fullhart of the Diehl and Fullhart Insurance Agency presented
a proposal to have their agency appointed agents of record to handle
the insurance program for the City,
Motion was made by Patterson, seconded that the Di^l Fullhart
Insurance Agency be named insursuice agents of record for the City
of Reedsport. Motion passed. Ayes 4 Navs 0
Lester Thompson, representing Fern Acres, Inc, presented further
proposals regarding the development of their 87 lots and the access
road leading to them. He had contacted County Planners and engineers.
He stated that the County has a revolving fund from which developers
can get assistance for streets, paving, sewer and piimping stations.
In order that they can be eligible for such assistance he made the ^
following requests: >
,1. That the property between the present city limits and ,
Fern Acres, Inc. be recognized as low density property and
that the road be developed as a 24 ft. paved street with
a 60 ft. deeded right of way.
2, , That the City grant Fern Acres, Inc, the right to get
water and sewer hook up without annexation with the agreement
that annexation will be requested as soon as the property
is sold.
Mayor Tymchuk stated that he recognizes the need for making more
lots available for homeowners, but that everything must be kept legal,
A meeting of the City Planning Commission will be held on Monday
November 26, at 7:15 P. M. to consider proposals of Fern Acres, Inc.
Property owners on Rcinch Road in that area will be notified of the
meeting. City Attorney William Jayne and City Administrator I. G.
Johnson will consult on the legal problems.
COMMITTEE REPORTS
FIRE - Rudy Ruppe, Chairman
Fire Chief Zack Turner expressed thanks to International Paper
Company and Coos Forest Protective Association for use of their
tanker trucks as standby fire protection during the recent emergency
when a slide took out 60 ft. of the water main. Also appreciation
was expressed to. Laskey-Clifton Co. for use of their D-6 and to
Douglas County, Henderson Logging Company, Tree-0 Logging, Heceta
Water Board of Florence for their offers of additional tankers if
needed. City crews, I. G. Johnson, and Mayor Tymchuk were commended
for their hard work. Mayor Tymchuk expressed special thanks to the
general public for their cooperation during the emergency.
BUILDING, PLAYGROUND & LIGHTS - Ben Henderson, Chairman
Chairman Ben Henderson recommended that the lettering on the
Community Building read "Reedsport Commimity Center" and that Roy
Erichsen be instructed to order the lettering. Estimated cost of
the lettering is $400.
Motion was made by Henderson, seconded and passed that Mr. Erichsen
be instructed to order the lettering for the Commxinity Building.
Aves 4 Navs 0 ^
Use of the Community Building for the Community Bazaar was discussed, i
No objections were raised to allowing use of the council room. '
Mayor Tymchuk pledged all possible cooperation in making the building
usable for this community function.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson .reported that cost for repair
to the City water line would be between $3500 and $5000. Engineers
will be consulted for recommendations on what to do to prevent future
damage to the water line.
Mayor Tymchuk appointed Louis Lorenz, H. J. Patterson and Brent Davis
to the Estuary Committee.
The following bills were approved for payment:
City of Reedsport, Savings Account 1079 7500.00
Larry D. Kelley 40.00
Cecil Shoopman 40.00
Donald Smith 44.65
City of Reedsport, Payroll Fund 4000.00
I. G. Johnson 58.00
Linn Benton Community College 24.00
Pacific Security Bank 310.00
Larry D. Kelley 5.40
Carl H, Williams 5.40
W. C. Shoopman 5.48
Robert D. McGown 30.00
League of Oregon Cities 345.00
League of Oregon Cities 965.51
W. C. Shoopman 6.66
Larry D. Kelley 6.66
Winfield F. Muffett, Jr. 25.00
Bonnie R. Belden 5.00
Carolyn M. Cloe 5.00
Rodney G. Creager 5.00
Delores P. Glover 5.00
Anna B. Hoile 5.00
Mary L. King 5.00
Loretha Larson 5.00
Paula B. Meyer 5.00
Annabelle Rodgers 5.00
Donna R. SHipley 5.00
Larry Kelley 5.40
Larry D. Kelley 5.40
W. C. Shoopman 5.48
Hugh Clardy, Sr. 5.00
City of Reedsport, Payroll Fund 1000.00
City of Reedsport, Payroll Fund 15961.16
Donald W. Thompson 2426.05
Mr. Robert Mix 785.00
Boyd Allen Enfield 57.00
Robin Elias Stonelake 10.00
Grant Eldon Crook 24.00
Steven Wilbur Chapman 29.00
Walter Howard Dickerson 14.00
Larry Charles Engelbrecht 9.00
Employment Division, Dept. of Human Resources 60.58
City of Reedsport, Petty Cash 48.56
Thomas Tymchuk 96.00
Irving G. Johnson 96.00
Oscar Anderson Jr. 96.00
Ronald Hanson 96.00
Ben Henderson 96.00
Harold Patterson 96.00
Steven Miller 96.00
Heinz Kaufmann 96.00
Robert Cline 96.00
Louis Lorenz 66.00
State Accident Insurance Fund 17.86
Barnes & Wright Construction, Inc. 2463.70
Barnes & Wright Construction Co., Inc. 8000.00
City of Reedsport, Payroll Fund 4000.00
John T. Truett, Sheriff & Tax Collector 136.62
American LaFrance 950.35
A & C Janitor Service 40.00
Al's Market 7.53
Bert Bartow 35.55
Bakers Saw Shop 500.60
Central Lincoln PUD 1625.70
Courier 11.83
Courier 58.39
Chapman Bros. 16.52
Coos Bay Welders Supply Co. 11.80
Coos Bay Stationery Co. 47.67
Coast to Coast Store 13.60
Dages-Vandenberg Technical Services Co. 131.70
Douglas County Clerk 3.00
Department of Revenue, State of Oregon 97.00
Florence Auto Parts 24.36
Frenchie's Superette 18.43
Fina 331.12
General Telephone 534.76
HGE, Inc. 2956.00
18
HGE, Inc.
William Hardy
Industrial Steel & Supply Co,
Johnson Rock Products
Jack's Auto Electric, Inc.
Laskey-Clifton Corp.
Municipal & Utility Division
Mast Bros. Automotive
Pennwalt Corp.
Pennwalt Corp.
Noble Drug
101 Service
Public Employes Retirement Fund
Old Age and Survivors Insurance
Poseys
Pacific Motor Trucking Co.
Betty Poeschel
Paramount Pest Control
Reedsport Motor Freight
Revenue Sharing Advisory Service
Reedsport Auto Parts
Reedsport Outdoor Shop, Inc.
Roy's Associated Tire Center
Rogers Machinery Co., Inc.
Reedsport Concrete Products
Reedsport Insurance Service
Reedsport Public Schools
City of Reedsport
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Chamber of Commerce
Fire Department
Stults, Jayne, Murphy & Anderson
Share Corp.
Ivar A. Stavig
State of Oregon, Division of Audits
Southwestern Oregon Firemen's Association
State Accident Insurance Fund
Forrester G. Taylor
Tom's Auto Body
Urbcun Renewal Agency
Umpqua Plumbing Co.
Umpqua Plximbing Co.
Union Oil Company
Utilities Supply Co.
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Gaylord Vaughn
Umpqua Building and Hardware
Umpqua River Navigation Company
Western Auto Associate Store
Stanley L. Harper
Pipeline Products Company
Meeting adjourned.
ATTEST:
•'/ -/Vt -
I'liomas S. ^ymcliu
222.00
51.80
28.55
270.64
66.52
445.40
32.06
24.37
65.70
360.00
7.24
72.25
1097.54
1121.43
29.34
21.76
22.20
8.00
227.80
35.00
407.15
14.15
10.00
978.70
2.84
53.00
20.00
70.00
1.45
46.83
225.00
994.20
125.00
570.05
92.50
65.00
10.00
702.64
50.00
554.80
500.00
140.67
4.05
1258.88
91.08
187.08
130.20
900.00
3.86
177.50
104.28
232.50
91.80
Mayor
City Administrator Bernell McClay, Rec. Sc.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR
THE PURPOSE OF HOLDING A PUBLIC HEARING ON THE COMPREHENSIVE LAND
USE PLAN/AT THE CITY HALL ON NOVEMBER 26, 1973 at 8:00 P. M.
FOR THE CITY OF REEDSPORT
Present: Mayor Thomas S. Tymchuk
Councilmen Ben Hendersonj Ron Hanson, H. J. Patterson
Oscar Anderson, Jr.
City Administrator I. G, Johnson
Assistant City Attorney Stephen Miller
Citizens' Advisory Board members Louis Lorenz, Ch.,
M. R. DeVelbiss
City of Reedsport Planning Commission
Brent Davis, Heinz Kaufmann, Ed Whitmore, William Hardy,
Robert Cline
Douglas County Planning Commission
Keith Cubic, Mike Rupp
Meeting was called to order by Mayor Tymchuk.
PUBLIC HEARING For the City of Reedsport
The proposed Comprehensive Land Use Plan/was discussed. Several
changes and corrections were suggested which were noted by county
planners. A public hearing will be called for the outlying areas-
After feedback from these hearings, changes will be made by correction
or addendum.
Assistant City Attorney Stephen Miller requested clarification on
how binding an instrument the Comprehensive Land Use Plan will be.
County Planner Keith Cubic stated that the Comprehensive Land Use
Plan is an important part of planning and its importance has been
strengthened by recent state law. However, it is still a guideline
which should be complemented by local regulations. It is subject to
yearly review and updating.
Mayor Thomas S. Tymchuk appointed a committee made up of Assistant
City Attorney Stephen Miller, H. J. Patterson, Ch., and Ronald Hanson
to investigate the Traffic Safety Program of the National Safety
Council.
Meeting adjourned.
ATTEST:
^ ^ ^ ^ Thomas S. Tymchuk^^ayor
I. G. JohiTj^pii, City Administrator Bernell McClay, Recw Sec,
19
20
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
AT THE CITY HALL ON DECEMBER 10, 1973 at 8:00 P. M.
Present: . Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, H, J. Patterson, Ronald Hanson,
Albert Nimmler, Ben Henderson
City Adminii^trator I. G., Johnson
City Attorney Stephen Miller .
Absent: Rudy Ruppe
Meeting was called to order by Mayor Tymchuk.
Minutes .of the regular meeting and public hearing of November 19, 1973 and
special meeting and public hearing of November 26, 1973 were approved.
Gaylord Vaughn, representing the Port of Umpqua Commission, requested
that the City of Reedsport enter into a joint effort with the Port of
Umpqua and Douglas County to complete a road in and out of the Port _
property on the waterfront, repair and rebuild existing docks and
replace utilities for that area. Specifically he requested that the I
City either give $10000 to this project or make a firm commitment to j
do so in the very near future. Mr. Vaughn stated that such an amount , '
of money is needed to make the Port eligible to apply for Economic
Development Funds. He cited the need to promote the area to protect
present jobs and promote industry and future jobs. Mr. Vaughn stated
that a preliminary study estimated the cost of building the road at
between $12000 and $25000. They expect to have the facilities of the
County Road Department made available for the project and would also
like cooperation of the City. After discussion, Mayor Tymchuk requested
a copy of the plans for further study. City Administrator I. G. Johnson
stated that the only thing the City could do at the present time would
be to give a letter of firm commitment since such an amount is not
budgeted for this year. An answer to the request will be given at the
next regular meeting or a special meeting if one is called earlier.
City Administrator I. G. Johnson reviewed the new state law regarding
unemployment insurance. Effective January 1, 1974, city employees
will be subject to the Unemployment Insurance Act. Under the provisions
of the Act, the City may elect to contribute the normal premium
applying to other employers or it may pay the State Industrial Accident
Commission on a reimbursing basis which is the actual amount of unem
ployment benefits paid ,to employees who ^terminate employment with the
City. Mr. Johnson recommended that the City go on a reimbursing basis
for the first two year period.
Motion was made by Heinson, seconded by Henderson that the City of
Reedsport enter the lanemployment program on a reimbursing basis for
the first two year period. Motion passed. Aves 5 Navs 0
Ronald Hanson, Chairman of the committee to study garage sales,
reported on material which his committee had studied regarding garage
sales in other cities.
Motion was made by Anderson, seconded by Nimmler, that the City
Attorney be instructed to draw up a garage sale ordinance for the
City of Reedspprt using guidelines discussed. Motion passed.
Aves 5 Navs 0
H. J. Patterson reported on the study which his committee had made
of the Traffic Safety Program of the National Safety Council.
Council members discussed the program and agreed that it might be
beneficial to the City. Mr. Patterson will contact a representative
from Salem and have him present the program in greater detail at the
January 7, 1974 regular meeting.
Motion was made by Patterson, seconded, that the City Attorney be
instructed to draw up a traffic safety ordinance before the regular
council meeting of January 7, 1974. Motion passed. Aves 5 Navs 0
Ben Henderson reported on a committee study of the pending condem
nation of the O. R. North/Mast property on 7th and Elm. Recommendation
of the committee and Fire C, ief Zack Turner was that the City proceed
with condemnation of this property.
Motion was made by Patterson, seconded, that Mr. Mast be notified
to either tear down the building at 7th and Elm or bring it up to
City standards within a sixty day period.
Nays 0
REPORTS OF COMMITTEES
WATER - Oscar Anderson, Chairman
Administrator I. G. Johnson reported that a leak in the water
line made by Laskey—Clifton Corp. equipment had been repaired.
BUILDING, PLAYGROUND AND LIGHTS — Ben Henderson# Chairman
Chairman Ben Henderson reported that lettering fair the Community
Building had been ordered.
Mayor Tymchuk requested permission to contact local civic organizations
to have each appoint a monber to serve on an Advisory Board for the
Community Building. Such a board would help in budget preparation
and generally be responsible for running of the building.
Motion was made by Nimmler, seconded by Hanson, that Mayor Tymchuk
be instructed to contact local civic organizations to have each appoint
a member to serve on the Advisory Board for the Community Building.
Motion passed. Ayes 5 Nays 0
City Administrator I. G. Johnson presented a request from Circle K
Corporation requesting that a partner be added to the names on their
liquor license. Mr. Johnson was instructed to sign and return the
application to them.
Brent Winston, President of the Reedsport Jaycees distributed copies
of a survey made by that group.
Motion passed. Ayes.
The following bills were authorized for payment:
League of Oregon Cities
League of Oregon Cities
Umpqua Branch, The Oregon Bank
Richard N. V7right
Dale Howard Willson
Verden L. Hockett, Jr.
Verden L. H ckett,
Glen Austin^Dunham
City of Reedsport,
City of Reedsport,
City of Reedsport, Petty Cash
Joseph John Tutrone
William Lee Harless
Gerry Myllenbeck
Fire Equipment Company
A1's Market
A & C Janitor Service
Baker's Saw Shop
Central Lincoln PUD
Courier
Courier
Chapman Bros.
M. R. DeVelbiss
Douglas County Planning Commission
Department of Revenue
HGE, Inc.
Frenchie's Superette
American Petrofina
Florence Auto Parts
Fred's Lock & Key
Gold Coast Chrysler-Plymouth, Inc.
B. F. Goodrich Tire Co.
Industrial Steel & Supply Co.
Jim's Umpqua Drug
Lower Umpqua Hospital
League of Oregon Cities
Meier Chevrolet-Buick, Inc.
Marshfield Electric Co.
Noble Drug
Northwest Divers Supply, Inc.
Oregon-Pacific Company, Inc.
Pape Bros, Inc.
O.F.M.A. c/o William Mattison
Jr.
Payroll Fund
Payroll Fund
194.00
958.40
160.00
20.00
610.00
150.00
560.00
305.00
1000.00
16173.73
65.00
11.00
30.00
10.00
18.00
10.10
40.00
12.25
1504.56
409.59
53.85
58.12
34.00
48.00
96.00
288.00
13.78
282.30
51.65
6.50
3.17
437.16
29.38
11.30
20.70
292.00
6.50
5.08
7.02
2.50
14.20
12.54
5.00
21
22
Pennwalt Corp. 43..80
Paramount Pest Control, Inc. 8.,00
Social Security Division 1133.,94
Public Einployees Retirement Fund 1128,,13
Reedsport Auto Parts 311.,12
City of Reedsport 70.,00
Reedsport Motor Freight, Inc. 23.,49
Reedsport Outdoor Shop, Inc. 50..25
Reedsport Outdoor Shop, Inc. 4..40
Reedsport Police Department 47..24
Fire Department 825,.50
Stalcup E uipment Co.
Stults, Jayne, Murphy & Anderson
16..30
140..00
Stamper's J & J Tire Co. 9..50
State Accident Insursince Fund 610..05
Zack Turner 65..05
Forrester G. Taylor 50..00
Umpqua Pliunbing Co. 3,.28
Umpqua Building and Hardware 63..41
Umpqua Industrial Supply Co. 282..47
Waterworks Supplies Co. 184..10
Western Foundry Company 176..26
Coos Bay Welders Supply Co. 24..91
Ivar A. Stavig 92..50
B. F. Goodrich Tire Company 156..88
Stalcup Equipment Co. 24,.35
Standard Oil Co. of California 281,.38
Umpqua River Navigation Co. 256..50
Coos Bay Stationery Co. 105,.00
Doris E. Taylor 5,.00
Stanley L. Harper 30..00
Union Oil Company 468..49
Meeting adjourned.
Attest:
Thomas S, Tymchuk, M
%c
son, City Administrator Bernell McClay, Rec. Seal
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT AT
THE CITY HALL ON JAIWARY 7, 1974 at 8:00 P. M.
Present: Mayor Thomas S. Tymchuk
Councilmen Ron Hanson, H. J. Patterson, Oscar Anderson,
Albert Nimmler, Ben Henderson
C ity Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular meeting of December 10, 1973 were approved.
Councilman H. J. Patterson introduced Dean Blackley of the Oregon
State Traffic Commission who esqjlained in detail the Traffic Safety
Program which offers funding to many cities for traffic control
problems. He outlined procedures by which cities can make themselves
eligible for this program, the first step of which is to appoint a
Traffic Safety Committee for the City. Questions were answered and
the program clarified.
Lester Thompson, representing Fern Acres, inc., again presented the
following requests:
1. That the property between the present city limits and Fern
Acres, Inc. be recognized as low density property and that
the road be developed as a 24 ft. paved street with a 60 ft.
deeded right of way.
2. That the City grant Fern Acres, Inc. the right to get water
and sewer hook up without annexation, with the understanding
that annexation will be requested as soon as the property
is sold.
Mr. Thompson stated that the area would have to be made to conform
to high density requirements if undeveloped property was later
developed as a high density area. He requested that a letter be
written by the City allowing these two requests so that he might
proceed with necessary work to make Fern Acres, Inc. eligible for
county revolving funds.
Planning Commission had recommended that the City Council accept
the theory and basis for low density development and a 24 ft.
roadway as defined by a Douglas County Class 4 road on the basis of
a minimum lot size of 20,000 square feet; witlqfthe proviso that no
on-street parking be allowed on any development so designated.
After much discussion of drainage, shoulder widths and safety factors,
recommendations by City Administrator I. G. Johnson and Mayor Tymchuk
resulted in the following motion.
Motion was made by Anderson, seconded that the City Council approve
the 24 ft. paved road with two 6 ft. graveled shoulders to allow for
on street parking as far as the present city limits. Beyond that
the County plan for a 24 ft. paved roadway would be followed to the
Fern Acres, Inc. development. Motion passed. Ayes 5 Navs 0
Motion was made by Patterson, seconded by Anderson that the City
Attorney be instructed to write a letter stating that the City will
guarantee water and sewer connections to Fern Acres, Inc. Motion
passed. Ayes 5 Nays 0
Recommendation was made by City Administrator I. G. Johnson and Mayor
Tymchuk that the City endorse the Port of Umpqua project for road and
development of port facilities whereby the City would be party to
matching funds up to $10,000 providing the Port of Umpqua receives
Economic Development Administration funds for this project.
Motion was made by Nimmler, seconded by Patterson that the City of
Reedsport endorse the Port of Umpqua project for road and development
of port facilities making the City party to matching funds up to
$10,000 providing the Port of Umpqua receives Economic Development
Administration funds for their project. Motion passed. Aves 5
Nays 0
23
passed. Ayes 5 Nays 0
Motion was made by Patterson, seconded by Hanson that the firm of
Stultz Jayne, Murphey & Anderson be retained by the City of Reedsport
as legal consultants. Motion passed. Aves 5 Navs 0
Motion was made by Hanson, seconded by Patterson that Thomas Hedgepeth
be appointed to a four year term on the Planning Commission. Motion
Mayor Tymchuk req[uested that letters be written to William Hardy
thanking him for his time and effort in serving on the Planning
Commission and to Thomas Hedgepeth notifying him of his appointment
to the Planning Commission.
Recommendation of the Fire Department that Zack Turner be reappointed
Fire Chief was presented. Motion was made by Henderson,
seconded by Nimmler, that Zack Turner be appointed Fire Chief for
the City of Reedsport. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson requested that the city office
be allowed to bill for water and sewer charges every other month
instead of monthly. City Attorney Stephen Miller was instructed
to draw up an ordinance to this effect.
Permission was given by the City Council for the City Administrator
to arrange to have the Department of Motor Vehicles removed from
the city office to some other agency.
Mayor Tymchuk reported that he is getting good response to his
letters requesting organizations to name a representative to serve
on a Community Building Committee.
The following bills were approved for payment:
General Telephone Company 498.27
City of Reedsport, Payroll Fund 4000.00
Cecil Shoopman 5.48
Jeffrey Paul Nyleen 8.00
Gary M. Berge 5.00
Joyce M. Mathews 5.00
William H. Mansell 5.00
Bonnie R. Belden 5.00
Helen E. Orr 5.00
William Elsevier 5.00
Stephen H. Riley 5.00
Genevieve L. Boyles 5.00
Leonard W. Hogg 5.00
Eva M. Parker 5.00
League of Oregon Cities 186.00
League of Oregon Cities 965.51
City of Reedsport, Payroll Fund 15472.52
City of Reedsport, Petty Cash 47.62
Jack Williamson Jr. 55.00
William L. Stirling 30.00
A & C Janitor Seirvice 40.00
Fina 295.01
W. J. Conrad Lumber Co. 30.60
Central Lincoln PUD 1795.17
Chapman Bros. 191.70
Engineered Control Products 17.30
Fire E^aipment Co. 75.00
Frenchie's Superette 27.56
Fred's Lock & Key 2.00
General Telephone 511.53
Harlan, Gessford, Erichsen 72.00
Hansen Electric Company 66.14
Johnson Rock Products 308.30
Jim's Umpqua Drug 45.10
Kenneth Murphey 9.40
Oregon Association Chiefs of Police 25.00
State Forester 119.30
Oregon Fire Chief's Association 15.00
Pacific Water Works Supply Co., Inc. 176.48
Pennwalt 65.70
Fire Department 756.25
Roy's Associated Tire Center
Ross' Flowers and Gifts
Reedsport Auto Parts
Colximbia Equipment Incorporated
City of Reedsport
Northwest Divers Supply, Inc.
Jack's Auto Electric, Inc.
Stalcup Equipment Co.
Standard Oil Co., Western
Stults, Jayne, Murphy & Anderson
Ivar A. Stavig
Thompson Ford Sales
Forrester G. Taylor
Zack Turner
Jim Unger - Forest Hills Country Club
Union Oil Company
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Umpqua Overhead Door Sales
Waterworks Supplies Co.
Posey's
Reedsport Police Department
Stanley Harper, Chief
Doris Taylor
Elizabeth Keith
Barbara Priest
Betty Poeschel
Stanley Harper
Donald Smith
Richard Staley
Dave DeSau
Russ Hebert
Michael McAllister
Umpqua River Navigation Co.
Stamper's J & J Tire Co.
Coos Bay Welders Supply Co.
Coos Bay Stationery Co.
Paramount Pest Control, Inc.
Pacific Water Works Supply Co., Inc.
101 Service
Bakers Saw Shop
Courier
Meeting adjourned.
ATTEST:
I. G. Jo n, City Administrator
Thomas S. Tymchuk
30.00
6.75
525.94
151.19
70.00
5.00
27.16
24.35
324.09
140.00
92.50
80.04
50.00
68.24
10.35
272.03
12.54
83.10
120.18
15.00
17.52
54.18
35.92
42.70
12.50
12.50
12.50
12.50
60.00
60.00
60,00
60,00
60.00
15.00
285.00
15.25
4.80
24.95
8.00
176.48
28.65
59.01
108.81
Bernell McClay, Rec.(/Sec,
25
REGULAR MEBTlNQ OF COMMON COUNCIL OF THE CITY OF REEDSPORT
AT THE CITY HALL ON FEBRUARY 11, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Coxincilmen Rudy Ruppe, President; Ron Hanson, Albert
Nintmler, H. J, Patterson, Oscar Anderson, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
Meeting was called to order by Mayor Tymchuk.
Minutes of the January 7, 1974 meeting were approved*
Mayor Tymchuk introduced Edith Stuller who represented a group of
citizens and organizations interested in promoting bicycle and foot
travel safety. Mayor Tymchuk stated that Douglas County has limited ^
funds available for bicycle paths and that Reedsport may be able j
to get some. Additional efforts should be made to determine what | |
other sources of money are available for this program. Around $1000 [ ,
should be available from money paid to the City by the State of Oregon.
Councilman Patterson reported that a letter has been submitted to
the State Traffic Safety Commission stating the intent of the City
of Reedsport to take part in the Traffic Safety program. Participation
will make the City eligible for $2500 for a two year period for bicycle
paths.
A meeting was arranged for Wednesday, February 20, 1974 at 8:00 P. M.
with Councilmen Patterson and Hanson, Mrs. Stuller and other members
of her committee.
Ray Dunn e^q^ressed the concern of the Rotary Club over the dangerous
dip in N. 22nd near the Forest Hills area. School traffic is heavy
in this area making an extremely dangerous situation. It was requested
that the committee contact City Administrator I. G. Johnson and together
try to work out a solution to this problem.
Action on petitions that had been filed in the office of the City
Recorder was requested by Councilman Ronald Hanson. Petitions
requested the election of councilmen by precincts. City Attorney
William Jayne requested that the Council by its motion request that
the proposed ordinance be put on the ballot at the primary election
on May 28, 1974.
Motion was made by Hanson, seconded by Ruppe that the following
ordinance be put on the May 28, 1974 primary election ballot:
AN ORDINANCE PROVIDING THE PROCEDURE FOR THE ELECTION OF CITY COUNCIL
MEMBERS AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH AND DECLARING AN EMERGENCY. The City of Reedsport ordains
as follows: Election of Councilmen to the City Council of the City
of Reedsport shall be done pursuant to the City Charter and as further
provided hereinafter; nominations for Councilmen ^all be by district,
three in number, which shall be the same as the present three voting
precincts and have the same boundaries. A Councilman must reside
in the district in which he was nominated to be seated officially.
The election of Councilmen, however, will be by the citizens of the
City of Reedsport at large. Motion passed. Aves 6 Navs 0
Mayor Tymchuk brought up for clarification the matter of the City's
involvement in attempting to provide land for building of the new
National Dunes Recreation Area headquarters. He outlined step by
step negotiations which covered a two year period of efforts to obtain
an 11 acre tract from U. S. Plywood - Chan^ion International to offer
as a site for the Dunes Recreation Area headquarters. It was not
until late in 1973 that U. S. Plywood gave any indication that they
might be willing to donate the land to the City of Reedsport.
STATEMENTS BY MAYOR TYMCHUK
He at all times acted in good faith. His only interest in the matter
was in getting the Forest Service to locate the National Dunes
Headcparters in Reedsport. Neither he nor any other city official
received anything from these negotiations but a lot of hard work.
The good of the City of Reedsport was the only motive. Mayor Tymchuk
personally contacted real estate agencies and others with available
February 11, 1974
land and requested them to offer whatever they might have to give
the Forest Service greater choice and thus increase the chances of
Reedsport being chosen as the location for the headc[uarters* There
were no "under the table" dealings. The City Council was at all
times aware that these negotiations were in progress. There was no
official action of the Council because there was nothing to act
upon# but they were at all times informed. No agreements can be
entered into until the City has a deed to the property and all agreements
must be approved by the pity Council at that time. No lease price
has been set by the City on the land which may be leased to Mr. Ladiam,
a Portl^d contractor who was successful bidder on construction of
the National Dunes Recreation Headquarters. The City never made Mr.
Ladum any offer. An offer would be subject to decision of the City
Council. Ladum made his bid well aware that the City does not yet
have a deed. It is his neck that is stuck out.
STATEMENTS IN OPPOSITION TO CITY INVOLVEMENT
William Lill^bn
Dealings with U. S. Plywood and contractor Ladum were, if not illegal,
immoral, because other councilmen were not involved.
Mrs. Dean Wqq:^c>y
Mayor Tymchuk acted improperly in negotiating without action of the
City Council.
Dean Woolev
He deserves an expiration of why he was allowed to bid against a
"stacked deck". While h^ was going to the expense of submitting a
proposal for land across the highway from the U. S. Plywood site,
he was unaware the City was attempting to promote the other property
as the site for the headquarters.
William Lillebo
Favoritism shown Ladum by the City gave him an unfair edge over others
who might have bid. How could the City offer Ladum a lease if the
City had no deed.
William Lillebo
If the Mayor or any other city official is trying to say that this
contract might go to any other city, they are full of "SHIT". If
you can't spell it, 1*11 spell if for you S-H-I-T.
STATEMENTS SUPPORTING CITY INVOLVEMENT
Va^qhn, Assistant Secretary of Port of Umpqua Commission
Mr. Vaughn read a letter stating that the Port of Umpqua Commission
gives its vinqualified support to the City of Reedsport in its
endeavor to obtain real estate for the proposed siting of the head
quarters of the Dunes National Recreational Area and commending the
officials for their efforts.
City Councilman Rudv Runpe
He took no part in negotiations but was kept informed of what was
being done. Council is happy about the progress being made.
Hank Harrington
Information was given at a Parks Committee meeting that such negotiations
were in progress an4 that acquisition of U. S. Plywood property would
probably make some land for parks and recreation esroansion.
Merv Cloe
It was known only that the land might be available, that the City
might not get the property. Lillebo and Wooley have nothing to
complain about. City officials were to be commended for pressing
to make property available.^ Mr. Cloe knew about the transactions
and praised the actions which the Mayor, Port and Council have taken.
Ladim was a contractor, well aware of whatever risks he might be
taking in bidding on property for which the City as yet has no deed.
Albert Lewis
He 3cnew land mighti^^vailable. He inquired and got the same answer
that others had been given —the Icind was not for sale. He gave up
the project as he was not interested in a one year lease.
Ray Dunn
It was common knowledge that the City was dealing for the U. S.
Plywood site and he did not see how Wooley could have been in the
dark about it.
Gerald Hutchins. District Ranger for Oregon Dunes National Recreation Area
Mayor Tymchuk had no input or previous knowledge of the decision
for the location of the headquarters. Because .the City does not yet
have title to the headquarters site and Ladum has yet to lease the
land he needs, Hutchins acknowledged that there is a possibility that
e Forest Service lease agreement may not be possible to carry out.
February 11, 1974
City Attorney William Javne
Mr. Jayne had telephone conversations and correspondence with Mr.
Quigley of the U. S. Plywood - Champion International Corporation
and has been assured that a deed will be forthcoming with the restriction
that the property is to be used for recreational purposes only. If
not used for Dunes Headquarters it will revert back to original owners.
Gavlord Vauahn
The sole intent of action of city officials was to offer a choice
in Reedsport - not squabble about which site, but one in Reedsport
as opposed to some other town.
Acting City Attorney Stephen Miller presented ORDINANCE NO. 516
AN ORDINANCE REGULATING THE MANNER IN WHICH THE CITY OF REEDSPORT
BILLS FOR SEWER AND WATER SERVICE TO PERSONS CONTRACTING FOR THE
SAME: AND REPEALING ANY AND ALL ORDINANCES IN CONFLICT HEREWITH .
WHETHER IN WHOLE OR IN PART (allowing the Office of the City Recorder ^
authority to bill those persons using the City's sewer and water !
services on a bi-monthly basis).
> - - i
Motion was made by Anderson, seconded by Hanson that Ordinance No. 516
be approved as presented. Motion passed. Aves 6 Navs 0
ORDINANCE NO. 517 was presented by City Attorney Stephen Miller -
AN ORDINANCE CREATING AND ESTABLISHING A COMMISSION FOR THE PURPOSE
OF RESEARCH, DEVELOPMENT AND IMPLEMENTATION OF COORDINATED TRAFFIC
SAFETY PROGRAMS WITHIN THE CITY OF REEDSPORT, DOUGLAS COUNTY, OREGON,
TO KNOWN AND DESIGNATED AS THE CITIZENS TRAFFIC COMMISSION.
Motion was made by Patterson, seconded by Nimmler that Ordinance
No. 517 be approved. Motion passed. Aves 6 Navs 0
A letter from the League of Oregon Cities regarding 24 hr. life
insurance coverage for volunteer firemen was presented by City
Administrator I. G. Johnson. Premium payments for coverage of
volunteer firemen was returned to the City when the League of Oregon
Cities were advised by Standard Insurance Company that full term
life insurance could not be made available to vblimteers on tlie same
basis as insurance for full time city enployees. This letter was
notification that Standard Insurance Company has now agreed to provide
the $10,000 full term life insurance coverage to volunteers at the
same rate as for full time municipal employees.
Motion was made by Hanson, seconded by Anderson that the City be
authorized to provide the volunteer firemen with 24 hour life insurance
coverage in the amount of $10,000. Motion passed. Aves 6 Navst O
Attorney Winfield Muffett represented Laskey-Clifton Corp. in a
dispute with the City of Reedsport over a billing of $807 for work
done on a break in the city water main. After some discussion
Acting City Attorney Stephen Miller recommended that Mr. Laskey and
Mr. Clifton meet with their attorney, Mr. Muffitt, City Attorney
Stephen Miller, City Administrator I. G. Johnson and the Water
Committee for further negotiations to try to work out a solution ^
to the matter. Meeting will be held at the City Hall on Tuesday
evening, February 12, 1974 at 8:00 P. M.
Robert Cline, Planning Commission Chairman, reported on the January 28,
1974 meeting of the Planning Commission. Planning Commission determined
that the use planned for the Glen Compton property on Sixth and
Winchester was not conpatible with the zoning ordinance. Decision
was made to hold a work meeting to discuss road planning. County
engineers will work with the Planning Commission to work out a
compr^ensive road pleui.
Glen Compton stated that he could not see why the City was so anxious
to put an parks and playgrounds and yet not be willing to put good
taxable property to use. Mayor Tymchuk stated that the Planning
Commission d^ision was bound by city ordinance.
COMMITTEE REPORTS
Water - Oscar Anderson, Chaiman
A problem created by the overflow line from the reservoir causing
the road to the Masengale property to wash out was discu^ssed. The
road has been repaired. City Administrator I. G. Johnson reported
29
February 11, 1974
that this project is on the Capital Improvement program for the
summer cind at that time the drain line will be rerouted and the problem
will be corrected.
Streets & Sewers - Ronald Hanson, Chairman
Chairman Ronald Hanson brought up the need for a front door on the
library and more lighting. City Administrator I. G. Johnson will
contact the architect and the building inspector to determine what
course of action to take.
Building, Playground, Lights - Ben Henderson, Chairman
Permission was given for Lillian McDonald, 206 Elm to use a city
easement for a driveway. Ben Henderson will contact Mrs. McDonald.
A Community Building Committee has been formed of representatives
from the organizations of the area. A chairman was elected and a
meeting will be held to work with the City Council in determining
future remodeling and use of the Community Building.
Report of City Attorney
Acting City Attorney Stephen Miller recommended that a new method
of handling traffic tickets for out of town people be used whereby
no bail is required and the drivers license is not held in lieu of
bail. Instead, each person will be informed by the arresting officer
that failure to appear in court on the charge will result in the
City requesting that the Department of Motor Vehicles suspend that
person's drivers license. Such request to the Motor Vehicles Division
must be accompanied by a fee of $5.00 which the City is required to pay.
Motion was made by Patterson, seconded that out of town traffic
violators not be required to post bail or drivers license. Failure
to appear in court will result in the Department of Motor Vehicles
being requested to suspend drivers license. Motion passed. Aves 6
Navs 0
Acting City Attorney Stephen Miller reported that he is looking
into the possibility of obtaining a flood insurance program through
the Federal Government. He will investigate further and report.
Report of City Administrator
City Administrator I. G. Johnson reported that the dike had its first
real test during the high waters of January. Five hundred gallons
of gasoline were used to keep the pumps going and approximately $1800
in overtime wages was paid during that time. Only real damage was
done to one pumping station which has since been repaired. Approximate
cost of flood damage would be $2500.
A meeting will be held with the Northwest Federal Regional Council
on February 27, 1974 at 10:00 A, M. at the Oregon State fairgrounds.
Purpose of the meeting is to brief city officials on the proposed
Federal Budget for 1974-75 and to explain the impact on the State
of Oregon and cities within the state.
City Administrator I. G. Johnson called attention to settl^ient of
the paving on Winchester Avenue near the Pioneer Schoolt caused by
heavy truck traffic. The matter was discussed at length.
Motion was made by Hanson, seconded by Ruppe that "no through truck
traffic" signs be posted on Winchester Avenue to keep heavy traffic
off this street. Motion passed. Aves 6 Navs 0
Urban R newal Board will meet on Monday, February 18, 1974 to discuss
problems of the lighting on Rainbow Plaza.
Mayor Tymchuk thanked the Jaycees for their fine work in putting
on the Storm Festival. Thanks were also expressed to the Fire
Department and the Police Department for work done during the flood.
The following bills were approved for payment:
Umpqua Branch, The Oregon Bank 2.05
City of Reedsport 2000.00
Mike Macho,-Jleedsport Police Department , 60.00
February 11, 1974
State Accident Insurance Fund 442..02
Public Employees Retirement Fund 1033..01
Social Security Division 1034..36
Grant Crook 55..00
Edwin M* Hig^n 5..00
Helen M. Fox v 5..00
John J. Weiss 5..00
Albert Niinmler 5.,00
Jeanne Dailey 5..00
Elaine Romberg 5..00
City of Reedsport, Payroll Fund 4000..00
C. M. I. Incorporated :982.;50r
Department of Revenue, State of Oregon 43..00
Marian Kiesow 5..00
Administrator, Building Codes Division 3..67
League of Oregon Cities Insurance Trust 965;;5i
League of Oregon Cities Trust 184..90
Mr. Robert J. Striet 30..00
Anna Marie Pearl 305..00
Winfield J. Muffett, Jr. 75..00
Cecil Shoopman VOID 5..48
Dora M. Jackson 5..00
Maria H. Braunsteiner 5,.00
Edward V. McKenna \ 5«.00
Harold C. Rose 5..00
Arnold E. Zachow 5,.00
City of Reedspoa?t, Payroll Fund 2000..00
City of Reedsport, Payroll Fund .1929..95
City of Reedsport, Payroll Fund 14049..05
Enployment Division 17853..45
Allard 28..80
Allard 11..94
American Petrofina 318,.40
A & C Jancitor Service 40..00
American LaFrance 186..55
Al's Market 10..84
Barco Coastal Supply, Inc. 14..55
Bakers Saw Shop 433,.60
Coos Bay Stationery Co. 32,.84
Central Lincoln PUD 1815,.45
Covirier 84,.93
Coos Grange Supply 38..24
Coos Electrical Supply Co. 18,.90
Coos Bay Welders Supply Co. 26,.41
W. J. Conrad Lumber Co. 26,.64
Coast to Coast Stores 10,.63
Department of Revenue, State of Oregon
Frenchie's Superette
43,.00
27,.56
Florence Auto Parts 104,.81
Gardiner Service Station 6,.75
Russell Hebert 20,.00
Stan Harper, Chief of Police 7,.50
Doris E. Taylor 10,.00
HGE, Inc. 72..00
Hanson Automotive
Frank's Ji^r Sales
4..00
32,.00
International City Management Assoc. 80,.06
Johnson Rock Products 76..63
Jim's Umpqua Drug 18..76
Jack's Auto Electric, Inc. 8..25
Lindsay Furnace Service 44..25
Larry's TV ^ 8,.60
Pacific Water Works Supply Co. 58..72
Pape Bros., Inc. 47,.63
Pennwalt Corp. 360..00
Paramount Pest Control, Inc. 8..00
Social Security Division 1254..21
Public Employees Retirement F\ind 1144..92
Reedsport Insurance Service 2730..00
Fire Department 750..75
Reedsport Police Department 37..57
Reedsport Auto Parts 238..94
Reedsport Motor Freight, Inc. 63..05
Reedsport Logging Supply Co. 33..72
February 11, 1974
Reedsport Repair & Machine Shop# inc.
Posey•s
Rochon Portraits
Ross* Flowers and Gifts ^ ^
City of Reedsport
State Accident Insurance Fund
Standard Oil Company, Western
Scientific Products
Stults, Jayne, Murphy & Anderson
Ivar A. Stavig
Thompson Ford Sales
Teletron
Forrester G. Taylor
Thompson Ford Sales
Umpqua River Navigation Co.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Waterworks Supplies Co.
Western Auto Associate Store
League of Oregon Cities
Multnomah County Oregon
Meier Chevrolet-Buick Inc.
Oregon Brass Works
Northwest Divers Supply InC.
The News Press, I c.
C. J. O'Neil & Co^
Noble Drug
General Telephone
City of Reedsport, Water Pollution Control
City of Reedsport, Community Building
Munnell & Sherrill, Inc.
Meeting adjourned.
ATTEST:
^'"-•^fhomas sl^
ITsi^
38.25
34.18
292.44
8.00
70.00
624.47
783.75
17.46
150.00
92.50
3509.00
. 80.51
50.00
4.21
307.70
89.25
61.15
138.58
67.40
9.45
19.71
56.48
12.56
448.00
5.00
9.55
87.75
7.22
494.47
20000.00
5000.00
620.14
9-
I. G. John. City Administrator Bemell McClay, Rec
31
32
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
AT THE CITY HALL ON MARCH 11, 1974 at 8:00 P. M. .
Present: . Mayor Thomas S. Tymchuk
, Councilmen Rudy Ruppe, President; Ronald Hanson,
. Oscar Anderson, H« J. Patterson, Ben Henderson, Albert
_ Nimmler
City Attorney Stephen Miller
. City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
Minutes of the February 11, 1974 meeting were approved.
Otto B^rmann, John Antos and Mr. Mansell, representing the
Bicycle Committee, discussed plans for proposed bicycle trails
within the City. Mr. B^rmann stated that these were tentative ^
plans with many details to be worked out. Mayor Tymchuk pledged
the full cooperation of the City. A date will be set for another i
meeting of the Bicycle Committee and Councilmen H. J. Patterson
and Ronald Hanson ' i
City Attorney Stephen Miller reported that legal work is being
completed to put the Charter Amendment for election of City
Council members ^ precinct on the primary election ballot on
May 28, 1974. City Administrator I. G. Johnson reminded that
there is .a deadline and filing must be done by March 22, 1974.
Councilman H. J. Patterson reported on a meeting o^ the Estuary
Study Committee. $12,500 to $13,000 is needed to complete a^
study which will comply with state requirements. 701 Federal
Grant money is available in the amount of $5000: Douglas County
has pledged $5000 in "in kind" services; Port of Umpqua has
pledged $2000, and $1000 is needed from the City of Reedsport.
Motion was made by Patterson, seconded by Ron Hanson that the
City of Reedsport provide cash payment of $1000 for the Estuary
Study. Motion passed. Aves 6 Navs 0
A payment of $5000 due to Barnes and Wright Construction Co.
for work on the Community Building was discussed. Architect
Vaughn Miller had recommended witholding payment until fault is
determined for the warping plywood on the building.
City Administratpr I. G. iTohnson maintained that this was unfair
to the contractors, since the fault obviously was with the architect
or the plywood manufacturers. Mr. Johnson recommended that this
payment be made.
Motion was made by Ruppe, seconded, that Barnes and ,Wright
Construction Co. be paid the $5000 due to them. Motion passed.
Aves 6 Navs 0
Recommendation was made by City Administrator I. G. Johnson that
a bill for $180 from HGE, Inc. for inspections on the Community '
Building not be paid since no inspections had been made during
that time.
The need for appointing a new Citizens' Advisory Committee
was discussed. City Administrator I. G. Johnson recommended
that at least 7 persons be appointed to represent the different
interests in the City such as bicycle paths. Community Building,
street improvement, piimp stations, etc. Such an Advisory Committee
is needed for citizen input into the spending of Revenue Sharing
and other Capital Improvement funds. Mayor Tymchuk stated that
this committee will be appointed at the next meeting of the City
Coimcil.
Merv Cloe reported for the Planning Commission on the need for
regulations on pole building construction. Planning Commission
felt that foundations being used are not adequate for flood
plain areas. They have written to the Southwest Chapter of
Professional Engineers for advice and opinions. No action was
requested by the Council at this time.
March 11, 1974 33
Application for Retail Malt, Class C, beverage license for
the Village Inn Tavern at the Umpqua Shopping Center was discussed.
Application was presented by Arthur and Joyce Ann Chirrick and had
been approved by the Police Department.
Tavern owner Jim DeWitt spoke in opposition to granting another
liquor license as there are now already 15 outlets within the City.
Mr. Blankenship, A1 Herra and George Hutter also opposed granting
of another license. Councilman Ben Henderson requested that the
matter be tabled until another meeting as he did not feel that
he had had sufficient time to investigate the matter.
Motion was made by Henderson, seconded by Patterson that the
matter be tabled until the next regular meetingof the City Council.
COMMITTEE REPORTS
FINANCE - Albert Nimmler, Chairman
City Attorney Stephen Miller read an agreement between the City
of Reedsport and Bohemia, Inc. for installation of the water line
across the Umpqua Ri^ver to Bolen Island. Cost of the crossing
is $239,650.00. Sixty per cent of this cost will be,paid for by
Economic Development Administration grant in the amount of $143,790.00
and Bohemia will pay 40% or $95,860.00. The City of Reedsport pays
nothing on the cost of the crossing and only 20% of the cost of
the pipeline^in the Winchester Bay Area. Projected cost of the
City's share is $55,000. The enl^ire project in this area covers
work on the pipeline which has been badly needed for a long time.
Discussion followed and questions were answered.
Mayor Tymchuk and City Administrator I. G. Johnson recommended
that the agreement be signed.
Motion was made by Nimmler, seconded by Ruppe that the City of
Reedsport sign the agreement with Bohemia, Inc. as presented.
Motion passed. Aves 6 Navs 0
STREETS & SEWERS - Oscar Anderson, Chaiman ^
Chairman Oscar Anderson reported that the controversial bill to
Laskey-Clifton, Corp. had been turned over to the attorneys for
settlement.
BUILDING, PLAYGROUND AND LIGHTS - Ben Henderson, Chairman
Jackie Viestenz was elected Chairman of the Community Building
Committee. The committee will meet with the City Council and
architect next month to finalize plans.
City Attorney Stephen Miller presented plans ^from the Di^l
Agency for further development on Crestview Ueights. Mayor Tymchuk
recommended that plans be referred to the Planning Commission.
Motion was made by Ruppe, seconded by Nimmler that the plans and
proposals of the Diehl Agency be referred to the Planning Commission.
Motion passed. Aves 6 Navs 0
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that he. Mayor Tymchuk
and Councilman Albert Nimmler had attended the meeting'^'Salem to
discuss the proposed Federal budget for the coming fiscal year.
He had been unable to get answers as to what had happened to
the Federal money that had been approved for the City of Reedsport
and later in5)ounded by the President.
City Administrator I. G. Johnson reported that gasoline at the
wholesale rate is now being delivered to the city pumps. There
is adequate gasoline for the month. Application for additional
gasoline for the city is now being processed.
Mr. Johnson reported on grant money which the City has been able
to receive in the past few years. Word has been received that
an additional $126,600 of sewer grant money will be received in
about a week. =
City Administrator I. G. Johnson presented a proposed audit
contract by Gaylord Vaughn, C. P. A., with the City of Reedsport
for the amoiint of $950.
Motion was made by Patterson, seconded by Henderson that the
34
J
March 11, 1974
•U-.
audit contract with Gaylord Vaughn, C. P. A., for the amount of
$950 be approved. Motion passed. Aves 6 Navs 0
Mayor Tymchuk reported that he is looking into possible ways of
funding a taxi or bus service for the City of Reedsport.
Councilman Albert Nimmler commended City Administrator I. G.
Johnson for his excellent work in handling finances for the City
of Reedsport for many years. He also recommended that the Council
be seriously thinking about getting some younger man training to
take his place when he retires.
Permission was given for City Administrator I. G. Johnson to
attend a Managers and Finance Officers meeting in Springfield on
April 19, 20, 1974. Permission was also given for him to write
letters to the Senators making them aware of the City's concerns ^
regarding the Revenue Sharing program.
Dawn Peseau paid tribute to John Skaaluren, former Mayor of
Reedsport, who died at his home in Junction City this week.
Mayor Skaaluren was founder of the tree planting program in the
area which has continued for 28 years. The site of the original
planting is to be dedicated in his honor as a Children's Forest.
Mayor Tymchuk appointed Councilman Oscar Anderson, who was one
of the original tree planters, to represent the City at the dedication.
Robert Cline, Chairman of the Lower Umpqua Tree Planting, announced
that the 29th Tree Planting will held at 10:30, April 3, 1974.
Council meeting will be continued at 8:00 P. M. on Monday, March 18,
to discuss the deed to U. S. Plywood property being given to the
City of Reedsport and also terms of a lease to the contractor.
The following bills were approved for payment.
City of Reedsport, Payroll Fund 4000.00
Laskey-Clifton Corp. 763.20
Cecil Shoopman 13.00
James David Ingram 20.00
City of Reedsport, Petty Gash 48.07
Marcia Northrup 12.00
HGE, Inc. 5550.00
League of Oregon Cities Trust Ftind 346.20
League of Oregon Cities Insurance Trust 1070.36
City of Reedsport, E, D. A. Project 1000.00
City of Reedsport, Payroll Fund 1000.00
City of Reedsport, Payroll Fund 14164.29
Raymond E. McColley 19.00
Pacific Security Bank 1678.75
Umpqua Branch, The Oregon Bank 6572.50
U. S. Post Office 224.80
City of Reedsport, Petty Cash 46.84
Pacific Security Bank 4077.50
Oscar Anderson, Sr. 2.50
Ann's Gardens 38.70
American Petrofina 541.51
A «St C Janitor Service 40.00
A A A Automobile Club of Oregon 38.05
Barnes & Wright Construction, Inc. 355.79
Coos Grange Supply 78.88
Central Lincoln PUD 1737.94
Courier 67.63
Coast to Coast Stores 13.86
Chapman Bros. 38.97
Coos Bay Welders Supply Co. 4.80
Coos Electrical Supply Co. 222.47
Department of Revenue, State of Oregon 45.00
County Surveyor's Office 62.50
Southwestern Oregon Fire Chief's Assoc. 10.00
Florence Auto Parts 80.02
Fred's Lock & Key 10,50
Frenchie's Superette 13.78
March » 1974
General Telephone
M. C, McAllister
Hansen Electric Company
Nancy M. Horstman
Jim's Umpcjua Drug
School District 105
Local Government Personnel Institute
Lower Umpqua Hospital
Port of Umpqua
Southwestern Oregon Community College
School District 105
John Tmiett, Sheriff
Municipal & Utility Division
Kenneth Murphey
Moe's Feed and Garden Supply
Meier Chevrolet-Buick Inc.
Oregon Pacific Company, Inc.
Oregon Mayors Association
Noble Drug
Oregon State Highway Division
Pacific Water Works Supply Co., Inc.
Posey•s
Pennwalt Corp.
Paramount Pest Control, Inc.
Social Security Division
Public Employees Retirement Fund
Fire Department
Reedsport Insurance
Reedsport Police Department
Reedsport Outdoor Shop, Inc.
Reedsport Auto Parts
Frank Rummerfield
Revenue Sharing Advisory Services
State Accident Insurance Fund
Standard Oil, Western
F. W. Stevens Printing Company
Scientific Products
Stanqper*s J & J Tire Co.
State Accident Insurance Fund
Ivar A. Stavig
Stults, Jayne, Murphy & Anderson '
Forrester G. Taylor
Umpqua Plumbing Co.
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Utilities Supply Co.
Umpqua Plumbing Co.
Western Auto Associate Store
Western Auto Associate Store
Waterworks Supplies Co.
Baker *s Saw Shop
Pacific Security Bank
Umpqua Branch, The Oregon Bank
Meeting adjourned.
ATTEST:
492.83
7.50
104.03
7.50
31.30
2500.00
4.00
110.14
15.73
94.41
503.50
424.83
129.63
23.70
15.56
15.60
275.00
7.50
6.36
193.37
932.97
25.20
65.70
8.00
1089.54
1144.05
767.25
200 ..00
39.39
4.24
256.05
11.80
25.00
583.75
568.88
61.00
14.40
18.43
169.94
92.50
75.00
50.00
50.47
47.59
17.22
157.95
11.60
8.15
43.89
71.15
444.00
1402.50
1100.00
Thomas S. Tymchuk, M^fyor
.c ^
I. G. Jo, City Administrator Bemell McClay, Rec. Sec.
35
36
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MARCH 18, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchiik
Coiincilmen Oscar Anderson, H, J. Patterson, Albert Nimmler
Ron Hanson
City Attorney William Jayne
Assistant City Attorney Stephen Miller
City Administrator I. G. Johnson
Absent: Rudy Ruppe, Ben Henderson
Meeting was called to order by Mayor Tymchuk.
City Attorney William Jayne reported that he had been in contact
with Mr. Chapman of Champion International and was informed that
one signed deed had been received. "This deed, however, only
covered the 8 acres deeded to the City of Reedsport for recreational
purposes. Another deed for the 2.5 acres for the National Dunes
Headquarters will be forthcoming in the near future. He anticipated
no problems.
City Attorney William Jayne read and explained a proposed agreement
between the City of Reedsport and Mr. E. H. Ladxim, successful bidder
on the lease of a building to be erected and leased to the United
States Department of Agriculture (Forest Service) for the National
Dunes Headquarters. Mr. Jayne noted minor changes which he would
recommend in paragraphs 4, 14, 15. Mr. Ladum was agreeable to these
changes.
Motion was made by Nimmler, seconded by Hanson, that the agreement
between City of Reedsport and Mr. E. H.. Ladum be signed as presented,
except for the changes noted in paragraphs 4, 14, 15. Motion passed.
Aves 4 Navs 0
Mayor Tymchuk presented a letter from the Soroptimist Club of
Reedsport offering to buy ornamental trees to beautify the outside
of the Commxmity Building. Mr. Tymchuk requested that a letter
be written to the Soroptimist Club thanking them for their offer.
Mr. Laam, Parks Superintendent, and the Parks Committee will be
consulted as to the number and type of trees needed. Any difference
in cost between what the Soroptimists give and the actual cost will
be paid by the City.
A plat for a subdivision. Ranch Road Addition to the City of Reedsport,
was presented by Bill Grice. Plan had been approved by the Planning
Commission and filed in Roseburg. Plans for utilities were studied
and points clarified.
Motion was made by Hanson, seconded, that Mr. Grice be asked to
provide a $2000 performeuice bond or cashiers check for installation
of utilities as shown on the plans, which is a guarantee of faithful
installation of on site utilities that the City requires. Motion
passed. Aves 4 Navs 0
Mr. Grice requested clarification of the basis for cost of the
utilities. After some discussion, Mayor Tymchuk requested that
Mr. Grice meet with the City Attorney, City Administrator and the
Water Committee to settle the matter of the cost of utilities.
Nick Brown, Attorney at Law representing Dean Wooley, stated that
he had filed a protest with the Forest Service regarding' one matter
in the awarding of the bid for the National Dunes Headquarters
building. He requested that action of the City made tonight should
be held in abeyance until settlement of this protest.
After some discussion City Attorney William Jayne stated that the
Council had made its determination and their action would hold.
If there is any litigation, the City will handle that when it comes up.
March 18, 1974
Assistant City Attorney Stephen Miller presented a Resolution to
go on the Primary election ballot of May 28, 1974 requiring that
City Counci^en be elected by precinct. There was some discussion
of the wording of the resolution and minor changes were made.
Motion was made by Hanson« seconded by Patterson that the Resolution
for election of councilmen by precinct be put on the May 28, 1974
primary election ballot. Motion passed. Ayes 4 Navs 0
Councilman H. J. Patterson requested that a Resolution be drawn up
stating that the City of Reedsport is committed to giving $1000
for the Estuary Study by July 1, 1974. Such a resolution is needed
in order that the Estuary Committee may be eligible for the 701
Federal grant of $5000.
Motion was made by Patterson, seconded by Nimmler that the City
Attorney draw up a Resolution committing the City of Reedsport
to furnish $1000 to the Estuary Study, available by July 1, 1974.
Motion passed. Ayes 4 Navs 0
The following names were presented by councilmen to serve^ on a
Citizen's Advisory Committee for Revenue Sharing:
Nimmler - Pete Mulder
Patterson - David Brandon
Anderson - Otto Behrman
Other councilmen will present names at the next regular council
meeting to complete the Advisory Committee.
Motion was made by Anderson, seconded, that the City Attorney write
a letter to the Forest Service objecting to the proposed zoning of
park area for motor vehicles within the National Dunes area. Motion
passed. Ayes 4 Navs 0
Coiincilman Nimmler again urged the Council to give serious thought
in budgeting for the coming fiscal year to the need for hiring a
man to train for the responsibilities carried by City Administrator
I. G. Johnson. Mr. Johnson stated that it will be necessary to
have a meeting of the Council to discuss budget problems and needs
before the regular budget meeting.
Mr. Mansell, representing the Biicycle Committee, suggested that
the maintenance right of way from Ranch Road to Fern Acres might
be used for bicycle trails.
City Administrator I. G. Johnson stated that the easement would
be on private property and that the City cannot grant use of this
easement for anything except maintenance. Such permission would
have to come from the owners.
The Bicycle Committee will meet with the Planning Commission in an
effort to work out plans for bicycle trails.
Meeting adjourned.
^ ATTEST:
553^LLflbti5
Thomas S. Tymch^i
John City Administrator Bernell McClay, R^c. Sec
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
APRIL 8, 1974 at 8:00 F. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Albert Nimmler, H. J. Patterson, Oscar Anderson
Ronald Hanson, Ben Henderson
N City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the regular meeting of March 11, 1974 and the special
meeting of March 18, 1974 were approved.
The following persons were appointed to the Citizens' Advisory ^
Committee for Revenue Sharing: Hugh Smith, by Mayor Tymchuk and ^
Marlee Bradley by Councilman Ronald Hanson.
Jackie Viestenz, Chairman of the Community Building Advisory
Committee, reported that the committee at a meeting on April 3 had
approved Phase II of the plans for renovation of the Community Building.
She requested that two councilmen be appointed to this committee.
Mayor Tymchuk appointed Councilmen Ben Henderson and Albert Nimmler.
Plans submitted by HGE, Inc. for Phase II of the Community Building
renovation were studied. Estimated cost of Phase II is $60,000.
City Administrator I. G. Johnson read a^ letter from John Purvis
asking if the City had any objections to his selling property on
York Street-to Sam Wigle. Sale would include a 1^ ft. strip west
of York Street. Opinion was es^ressed that the City cannot stop
the sale, but it seemed advisable to find out what Mr. Wigle contem
plated doing with the property. After some discussion the matter
was referred to the Street Committee. City Attorney William Jayne
advised that the committee should get the matter concluded before
the next meeting.
Lettering for the Community Building was discussed. City Administrator
I. G. Johnson was instructed to write to Vaughn Miller, architect
for the project, asking him to send suggestions for display of the
lettering to the City and to Jackie Viestenz.
City Administrator I. G. Johnson presented a letter from the City
of Coquille requesting support for their resolution to encourage
improvements to Highway 42 as opposed to building a new East-West
highway from Coos Bay to Interstate 5. Discussion followed.
Motion was made suid seconded that the City Council go on record
as favoring that available money be used to improve Highways 42
and 38. Motion passed. Aves 5 Navs 0
City Attorney William Jayne was instrxicted to draw up a resolution
to this effect and write letters to the Governor, Congressman ^
Dellenback and the City of Coquille. ^
City Attorney William Jayne presented a proposed agreement from
Menasha for logging on the Clear Lake watershed in 1974. The
new plan is similar to the one signed in 1973 but included in
writing the fact that they-will keep the gate off Highway 101
locked and make specific provisions for protection of the osprey
wildlife in that area.
City Administrator I. G. Johnson and Water Superintendent Bert
Bartow advised that all work done by Menasha by their'contractor,
Mr. Kirkpatrick, had been satisfactory. City Attorney William Jayne
stated that in his opinion the agreement was acceptable.
V
Motion was made and seconded that the City Attorney and City
Administrator be authorized to make this agreement an amendment to
the 1973 agreement with Menasha, reserving all rights of the 1973
agreement. Motion passed. Aves 5 Navs 0
April 8, 1974 39
Planning Coinmission Chairman Robert Cline requested that the City
Council declare a 90 day moratorium on erection of detached signs
in the new C-2 zone. Regulation of signs in the C-2 zone was over
looked by the Planning Commission in drawing up the regulations for
the C-2 zone. A public hearing will be held at the Planning Commission
meeting on April 22 on an amendment to the zoning ordinance to correct
this omission.
Motion was made by Hanson, seconded by Uimmler, that the City Council
declare a moratorium on erection of signs in Zone vC-2 for 90 days
or until after the Public Hearing before the Planning Commission on
April 22, 1974 as requested by the Planning Commission. Motion
passed. Ayes 5 Navs 0
Request by Arthur Chirrick for approval of a retail malt. Class C,
beverage license for the Village Inn Tavern in the Umpqua Shopping
Center was again discussed. Jim DeWitte, representing local tavern
owners, presented petitions with aroxind 160 signatures opposing
the granting of another liquor license. Matter was discussed.
Motion was made by Hanson, seconded, that the City Council approve
the granting of the license. Motion passed. Aves 4 Navs 0
Abstain 1 (Henderson)
Final decision on granting of the liquor license is up to the State
Liquor Control Commission.
Leonard Sullens requested that the City take over maintenaince of
the alley behind his home or return the alley to his property.
City Attorney William Jayne stated that it has not been City policy
to maintain alleys. If owners furnish gravel, City crews will spread
gravel and grade alleys. Planning Commission Chairman Robert Cline
stated that he believed it would be more advisable for the City to
provide safe walkways for school children through the dip to Forest
Hills # 2 than to become involved in an esqjensive program of main
taining alleys.
After much discussion. Council agreed that there was no need to
change City policy at this time.
Building Inspector M. R. DeVelbiss requested that the City state
its intent and ^licy toward enforcement of the State building,
electric, plumbing, structural and mechanical codes. City Attorney
William Jayne stated that he did not believe that the City ^ould
relinquish any of its rights, and as far as possible, should retain
its own enforcement of codes. He recommended that the City should
provide inspections of everything except electrical.
Motion was made by Nimmler, seconded by Hanson that the City do
its own inspections of the State code requirements on everything
except electrical. Motion passed. Aves 5 Navs 0
City Attorney William Jayne reported that he is continuing to try
to get information on flood insurance for the City of Reedsport.
HUD is in the process of making a flood plain map which will determine
whether the City can qualify. Nothing more can be done until this
map is ready.
City Administrator I. G. Johnson reported that a total of $360,000
has been received for sewer funding. Such funds will be needed
for future storm drain projects and updating of disposal facilities.
City Administrator I. G. Johnson stated that he would like to have
a preliminary meeting of the City Council on Monday, April 15, 1974
to go over and discuss tentative figures for the proposed budget.
A second water loop is now being installed to the Forest Hills
area. Some areas will be out of water for a short time during
installation. '
Ei^ht trees have been planted in front of the Community Building
at a cost of $105.00. A letter will be written to the Soroptimist
Club giving them this information.
Mayor Tymchuk requested that safety measures in the dip leading to
Forest Hills # 2 be discussed at the Monday night meeting.
April 8, 1974
A meeting of the Bicycle Coiranittee will be held on April 16 at 7:00
P. M.
The following bills were approved for payment:
Umpqua Water Resources Development Association 5. 00
Barnes & Wright Construction, Inc. 5000. 00
City of Reedsport, Payroll Fund 4000. 00
Pacific Security Bank 2705. 00
Worlanen' s Compensation Board 65. 00
League of Oregon Cities Insurance Trust 329. 90
League of Oregon Cities Trust Fund 1070. 36
Umpqua Branch, The Oregon Bank 625. 00
Pacific Security Bank 787. 50
U. S. Post Office 40. 00
Pacific Security Bank 155,.00
Petty Cash 32. 00
American Petrofina 65. 48
Leslie Warren Ruark 12. 00
City of Reedsport, Payroll Fund 14084. 40
City of-Reedsport, Payroll Fund 1000. 00
Union Oil Company 386. 07
Pacific"'* Security Bank 318. 75
Administrator, Building Codes Division 6. 03
Port of Umpqua Commission 15. 73
Oscar Anderson, Sr. 6. 25
A & C Janitor Service 40. 00
Courier 26. 60
Coos Bay Welders Supply Co. 4. 80
Central Lincoln PUD 1744. 17
Coos Grange Supply 6. 00
Department of Revenue, State of Oregon 107. 00
Fred's Lock & Key 6. 50
General Telephone 502. 78
Stanley L. Harper 35. 00
Nancy M. Horstman 9. 50
Hansen Electric Company 190. 62
Industrial Steel & Supply Co. 20.,67
Jim's Umpqua Drug 13.,97
Special Services & Telephone Sales Division 15.,00
The Cake Co. 12,,69
Courier 77.,15
Coos Bay Stationery Co. 28,,31
Coast to Coast Stores 13,.33
Municipal & Utility Division 56..70
Kenneth Murphey 15,.97
Northwest Divers Supply, Inc. 3,.75
101 Service 3,.00
Noble Drug 4..46
Social Security Division 1084,.87
Public Employes Retirement Fund 1102,.26
Pacific Water Works Supply Co. 423..06
Paramount Pest Control, Inc. 8.,00
Reedsport Insurance Service 121.,00
Reedsport Police Department 33,.45
Reedsport Volunteer Fire Department 926,.75
Reedsport Auto Parts 127,.46
Reedsport Shoe Repair 4..00
City of Reedsport
Ross* Flowers and Gifts
70,.00
51..05
Roseburg Country Club 20,.00
Reedsport Logging Supply Co. 3,.52
Roy's Associated Tire Center 26,.00
Roseway Nurseries 35,.00
Reedsport Concrete Products Co. 80,.68
Stalcup Equipment Co. 142,.75
Standard Oil, Western 448,.80
Stamper's J & J Tire Co. 11,.75
State Accident Insurance Fund 559,.39
Share Corp. 244,.00
Scientific Products 14,.40
April 8, 1974
Stults, Jayne, Murphy & Anderson , 24.50
Ivar A. Stavig 92.50
Forrester G. Taylor 50.00
ynion Oil Company, ; 658.28
Umpqua River Navigation Company , 165.65
Utilities Supply Co. 278.51
Village Florist and Garden Center 105.00
Umpqua Industrial Supply Co. 65.61
Umpqua Building and Hardware 15.50
Waterworks Supplies Co. 769.63
H. G. E. Inc. 4343.00
Hach Chemical Co., Inc. 25.76
Union Oil Company of California 6.09
Stanley Harper 60.00
Donald Smith .60.00
Richard Staley 60.00
Mike Macho 60.00
Dave DeSau 60.00
Michael McAllister 60.00
Charlie R. Martin 20.00
Doris Taylor 12.50
Elizabeth Keith 12.50
Barbara Priest 12.50
Mary Cook 12.50
Meeting adjourned.
ATTEST:
Thomas S. Tymciiuk, May/^
I. G. John^^, City Administrator Bernell McClay, Rec. Sec.
42
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON APRIL 15, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S« Tymchuk
Councilmen Ron Hanson, Oscar Anderson, H. J, Patterson,
Ben Henderson, Albert Nimmler
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Councilman Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk.
City Attorney William Jayne requested permission to start the
legal process for accomplishing the following:
. 1. Change the zone classification on City property between
7th & 8th Streets on Elm from Zone C-2 to Zone M-2.
2, Change the Urban Renewal property which is all of Block 45
and Lots 1 to 8 inclusive of Block 51 Amended Railroad
Addition, plus vacated Hawthorne Street between 4th and
5th Streets from M-1 (light industrial) to M-2 (industrial)
3. Authorize the City to start vacation proceedings on
Hawthorne Street within the Urban Renewal property between
4th and 5th Streets and E. Railroad and Greenwood.
Motion was made by Hanson, seconded by Anderson that this request
be granted. Motion passed. Aves 4 Navs 0
The following persons were appointed to complete the Citizens*
Advisory Committee for Revenue Sharing:
Hank Harrington - appointed by Rudy Ruppe
Lynn Wilson -* appointed by Ben Henderson
Citizens* Advisory Committee for Revenue Sharing is now completed
and is made up of the following people: Pete Mulder, David Brandon,
Otto Behrman, Hugh Smith, Marlee Bradley, Hcink Harrington and Lynn
Wilson.
A date for the first meeting of the Citizens* Advisory Committee
for Revenue Sharing was set as April 22, 1974 at 8:00 P. M. at the
City Hall. City Council members are requested to attend this
meeting. Notices will be mailed regarding the meeting.
Meeting adjourned.
ATTEST:
Thomas S. uk,^ayor
-C.CJ'
J^^eon, City Administrator Bernell McClay, Sec.
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MAY 6, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchiik
Councilmen Ron Hanson, Albert Niiranler, H. J. Patterson,
Oscar Anderson Jr., Ben Henderson
City Administrator I. G. Johnson
City Attorney Steven Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the regular meeting of April 8, 1974 and the special meeting
of April 15, 1974 were approved.
City Administrator I. G. Johnson opened bids for purchase of a pick
up truck for the Parks Department. The following bids were submitted:
Thompson Ford Sales, Reedsport Net delivery price $3500.00
Meier Chevrolet, Reedsport Net delivery price 3400.98
Motion was made by Hanson, seconded by Henderson that the low bid
be accepted, subject to checking of figures and specifications.
Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson presented a letter from Douglas
County requesting that certain changes be made in the existing water
lines in Winchester Bay. Mr. Johnson reported that the city crews
are in the process of making the requested changes.
Councilman Ron Hanson reported on investigation of the sale of property
on Bowman Road by John Purvis. Mr. Wigle and Mr. Lewis had been
contacted and they stated that the 6" strip has not yet been purchased.
If purchase is made this strip will "either be dedicated as a part
of the street or made available to the property owners. Councilmen
could see no objections to the sale and instructed City Administrator
I. G. Johnson to write to Mr. Purvis informing him of their decision.
Ed Whitmore reported for the Planning Commission on progress of their
investigation of pole building construction in flood plain areas. As
yet they are still investigating and have no recommendation.
Otto Behrmann, Chairman of the Bicycle Committee, presented a map of
a proposed bicycle route in the City. He made the following requests:
1. That "bicycle route" signs be posted along the route.
2. That the City request "no parking" during daylight hours
along Highway 101 and Winchester Avenue.
Mayor Tymchuk suggested that he and some of the Bicycle Committee
meet and ride bicycles along the route. Councilman Hanson stated
that it would be dlmpossible to eliminate parking along the route
without having a public hearing to allow businessmen to have something
to say about the matter. City Administrator I. G. Johnson reminded
the committee that the portion of 14th Street along the route was
school property and the school would have to be consulted about its
use.
Motion was made by Hanson, seconded by Nimmler that "bicycle route"
signs be posted along the City streets, from 18th to 22nd on Elm and
Fir Avenues and that a Public Hearing be called for the next regular
council meeting to discuss parking along Highway 101 and Winchester '
Avenue. Letters should be mailed to property owners notifying them
of the hearing. Motion passed. Aves 5 Navs 0
Jackie Viestenz reported that the Community Building Committee had
met with architect Vaughn Miller and gone over proposed plans for
Phase II of the Community Building remodeling project. They are
waiting for the Revenue Sharing Committee to meet and establish
priorities. A meeting of the Revenue Sharing Committee will be held
on Wednesday, May 8, 1974.
Councilman Ben Henderson urged that work be started as soon as possible
on Phase II of the Community Building remodeling.
May 6, 1974
Councilman Niramler reported on vandalism and littering at the ,Lions*
Club Park and urged that everything possible be done to solve the
problem.
Councilman H. J. Patterson reported th^t Police Department Lieutenant
Don Smith had resigned. Walt Eggleston, a certified police officer,
has been hired.
Fire Marshall Zack Turner reported on a two day Emergency Service
school which he attended in Salem.
Motion was made by Anderson, seconded by Patterson that ,City Administrator
1. G. Johnson be authorized to sign renewal applications for all existing
liquor licenses within the City. Motion passed. Aves 5 Navs 0
League of Oregon Cities Regional Meeting will be held at the Courtel
in Coos Bay on Wednesday, May 8, 1974. Nev^ programs will be es^lained \
and flood plain regulations will be discussed. i
City Administrator I. G. Johnson reported ,that flood plain regulations
were .discussed at the City Managers' meeting in Medford^ Available
information has been given to the City Attorney.
City Administrator I. G. Johnson reported that the pipeline to Forest
Hills will be completed in the near future. The City has made
application to the State for permission to riprap the existing roadway
on Winchester Avenue. Plans for the Bolin Island water crossing have
been submitted to the State Board of Health for approval. Bids will
be called for as soon as approval is given.
City Administrator I. G. Johnson submitted a breakdown on Revenue
Sharing funds for study by the Council. He reported a cut of $4800
in Revenue Sharing funds for the City for next year.
At the request of Mayor Tymchuk, City Attorney Stephen Miller reported
on state law concerning gambling. The legislature has delegated control
of socialized gambling to the counties and cities. Gambling will be
prohibited within the city unless an ordinance is passed which states
that it is to be allowed. The matter was discussed with several tavern
owners participating. City Attorney Stephen Miller recommended that
no action be taken until it is determined what positipn Douglas County
is going to take. He will pursue the matter and get more information
before making any recommendation as to what stand the City should take.
Sale of property on Crestview Heights by Di^l and Serfling was
discussed at length.
Motion was made, seconded and passed unanimously that the Planning
Commission recommendation as found reflected in their minutes for
the transfer of parcels of land from Diehl and Serfling to Shepherd,
Hein, Warkentin and Siddall be approved. Aves 5 Navs 0
A Planning Commission recommendation was presented requesting that
a public hearing be called before the Coiincil seeking approval of O
amendments to the Reedsport Zoning Ordinance #513.
!
Motion was made by Patterson , seconded by Hanson that a public
hearing be set for the next regular council meeting on the amendments
to the Zoning Ordinance #513 as requested by the Planning Commission.
Motion passed. Aves 5 Navs 0
Motion was made by Anderson, seconded by Hanson that zoning on city
owned property on Elm Avenue between 7th and 8th Streets intended
for a new war^ouse be changed from No. 2 Residential (C-2) to Light
Industrial (M-2) and that a public hearing be called for the next
regular council meeting. Motion passed. Aves 5 Navs 0
Mayor Tymchuk requested that a letter be written to the Soroptimist
Club thanking them for their check for $105 to pay for trees planted
beside the Community Building.
May 6, 1974
Motion was made, seconded and passed unanimously authorizing that
a letter be written to the County Commissioners requesting that
improvements be made on Longwood Drive and that these improvements
be included in next year's budget. Aves 5 Navs 0
\
Mayor Tymchuk Stated that the City would accept Longwood Drive as
a city street if it is brought up to standard. This would allow
another area for possible bicycle paths.
The following bills were approved for payment:
U. S. Post Office 400.00
City of ReedspQrt Payroll Fund 4000.00
Pacific Security Bank 310.00
Petty Cash 50.00
League of Oregon Cities 337.70
League of Oregon Cities Insurance Trust Fund 1070.36
Barnes & Wright Construction Co., Inc. 5696.55
City of Reedsport Payroll Fund 1000.00
City of Reedsport Payroll Fund 15513.61
Donald M. Smith 20.00
Petty Cash 10.45
State of Oregon, Department of Motor Vehicles 5.00
City of Reedsport, Petty Cash 45.09
Robert Borden Mor^son 105.00
A & C Janitor Service 40.00
American LaFrance 93.25
Barnes & Wright 175.00
Central Lincoln PUD 1766.93
The Cake Co. \ 12.^9
Coos Electrical Supply Co. 422.90
Coos Bay Stationery 28.22
Coast to Coast Stores 12.31
John T. Truett, Sheriff 72.00
Dept. of Revenue, State of Oregon 92.00
Frenchie's Superette 13.78
Fred's Lock & Key , 4.20
General Telephone , 467.41
Gem Chemical Co. , 1219.15
Nancy M. Horstman , 24.24
Halo Enterprises Inc. 25.38
Hanson Automotive Corp. 2.00
Industrial Steel & Supply Co. 4.75
The Mxinicipal Yearbook 38.^00
Jack's Auto Electric, Inc. 18.95
Municipal & Utility Division 59.64
Meier-Chevrolet-Buick Inc. 43.20
Northwest Law Enforcement Equipment 7.95
Noble Drug v 6.60
Pacific Water Works Supply Co., Inc. 145.P5
Posey's 48.38
Pennwalt Corp. 72.00
Public Employees Retirement Fund 1204.95
Social Security Division 1168.45
Reedsport Logging Supply Co. 17.70
Reedsport Outdoor Shop, Inc. 27.90
Roy',s Associated Tire Center 41.00
Reedsport Auto Parts 250.72
Frank Rummerfield 30.75
Fire Department 930.00
Ivar A. Stavig 92.50
Simmons Carbon Company 13.02
State Accident Insurance Fund 664.67
Forrester G. Taylor 50.00
Zack Turner 55.40
Umpqua Building and Hardware 17.73
Umpqua Industrial Supply Co. 95.41
Utilities Supply Co. 57.62
Umpqua Plumbing Qo. 98.14
Williams Pharmacy 2.75
Wilson - Dunn 19.75
45
May 6, 1974
Waterworks Supplies Co.
Stanper*s J & J Tire Co*
City of Reedsport
Reedsport Concrete Products Co.
H. £• Nickels, Jeweler
Coos Bay Welders Supply Co.
Courier
Int. Conference of Building Officials
Union Oil Company
Reedsport Police Department
Bishop's Coast Stationery
Posey's
Stanley L. Harper
Florence Auto Parts
Bakers Saw Shop
Walker Ford Tractor Company
Standard Oil Co. of California
Oregon State University
V
Meeting adjourned.
ATTEST 2
Thomas S.
42.40
153.89
70.00
28.20
35.00
31.60
53.65
18.10
355.71
36.13
98.23
101.35
30.00
72.77
87.24
26.24
528.62
25.00
02^0..
I. G. JohnsonWCity Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON MONDAY,
MAY 13, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee members Roy Henderson, Brent Winston,
Judy Story, D. L. Gibbons, Ralph Stuller
Councilmen Albert Nimmler, H. J. Patterson, Ron Hcuison,
Oscar Anderson Jr., Ben Henderson
Mayor Thomas S. Tymchuk, City Administrator I. G. Johnson
Absent: Budget Committee member Lincoln Swain
Meeting was called to order by Mayor Thomas S. Tymchuk. Motion was
made, seconded,, passed that Ralph Stuller be nominated Chairman.
Motion was made, seconded and passed that nominations be closed.
Ralph Stuller was xinanimously elected Chairman of the Budget Committee.
Motion was made, seconded and passed that Roy Henderson be nominated
Secretary of the Budget Committee. Motion was made, seconded and
passed that nominations be closed. Ray Henderson was elected \inanimously
to be Secretary of the Budget Committee.
City Administrator I. G. Johnson read the Mayor's Budget Message and
went through the proposed 1974-75 budget item by item. ^
Councilman Oscar Anderson requested time to study and consider the !
budget before taking action. Motion was made by Roy Henderson, seconded
by D. L. Gibbons that a second budget meeting be set for Monday, May 20,
1974 at 8:00 P.. M. Motion passed iinanimously.
Meeting adjourned.
ATTEST:
I. G. Jo.
Mayor Thomas^. ^ysfaKuk'
, City Administrator Bernell McClay, Rec. Sec
May 20, 1974
MINUTES OF THE SECOND BUDGET MEETING OF THE CITY OF REEDSPORT ON MONDAY,
MAY 20, 1974 at 8:00 P. M. AT THE CITY HALL
Present; Budget Committee members Ralpji Stuller, Ch., Roy Henderson, Sec.,
Judy Story, D. L. Gibbons, Lincoln ^Swain, Brent Winston
Councilmen Oscar Anderson, H. J. Patterson, Ben Henderson,
Ron Hanson, Albert Nimmler
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
The second meeting of the Budget Committee was called to order by
Chairman Ralph Stuller.
Minutes of the May 13, 1974 meeting were read. Motion was made by
Brent Winston, seconded by Roy Henderson that the minutes be approved
as read. Passed unanimously.
City Administrator I. G. Johnson went through the Capital Improvement
Budget, e^laining the need for increased e3Q>enditures there due to
increase in constructions costs in the E. D. A. water line project.
An additional $30,000 was added to this budget.
Motion was made by Roy Henderson, seconded by Lincoln Swain that the
proposed City budget for 1974-75 be approved. Passed unanimously.
Motion was made, seconded and passed unanimously that the second meeting
of the Budget Committee be adjourned.
Mayor Tymchuk reported on progress made toward getting information
together to apply for federal funds to provide a bus service for the
Reedsport area. Brent Winston, r^orted that he had started people
working on compiling information to determine the amount of need for
such a service.
Meeting adjourned.
ATTEST:
•"^omas S. Tym^ult,
I. G. Johns6il, City Administrator Bernell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
JUNE 3, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
CounciXmen Ron Hanson« Oscar Anderson, Albert Niinmler,
H. J. Patterson, Ben Henderson
City Administrator I. G. ,Johnson
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk for the purpose
of holding a public hearing to deteannine the amount of public interest
in development of a public transportation system for the Reedsport-
Gardiner-Winchester Bay area*
Mr. James Brickley of the C. C. D. Economic Improvement Association
explained two programs which offer Federal funding for development
of public transportation systems.
1. Possible funding of a public transportation system under
the Rural Highway Public Transportation Demonstration J^rogram
which offers:
a. Up to 100% funding for capital costs
b. Possible funding of major portion of operating costs
c. Must be innovative program with local commitment
of funds likely
2. Possible funding of a public transportation system under
Title III of the Older Americans Act
a. Funding available for 75% of total cost
b. Designed principally to serve the elderly but might
possibly be enlarged to serve the whole community.
Delegations from the Senior Citizens and the Grange participated in
the discussion. In conclusion both the City Council and the citizens
present voted \inanimously to have the City proceed with application
for funding and all necessary procedures for investigating the feasibility
of a public transportation system for the area under the Rural Highway
Public Transportation Demonstration Program.
Robert Fullhart of the Diehl-Fullhart Insurance Agency presented
a proposal for insurance coverage for the City of Reedsport.
\
Motion was made, seconded and passed unanimously that the City of
Reedsport keep insurance coverage with the same coirpany. Northwest
Pacific Indemnity, now being handled by Robert Fullhart.
City Administrator I. G. Johnson recommended that the anniversary
date for this insurance be set after July 1. Mr. Fullhart stated
that this would be done by writing it for the first year with a
binder period plus one year.
Meeting adjourned.
ATTEST:
Mayor Thoma ^^frfchuk
n. City Administrator Bernell McClay, R^. Sec,
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON JUNE 10, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Coimcilmen H. J. Patterson, Ronald Hanson, Oscar
Anderson, Ben Henderson, Albert Niinmler
City Administrator I. G, Johnson
City Attorney William Jayne
Assistant City Attorney Steve Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the regular meeting of May 6, 1974, the budget meetings
of May 13 and May 20, 1974 and the special meeting of June 3, 1974
were approved.
City Attorney William Jayne opened the public hearing on proposed
vacation of Hawthorne Street within the Urban Renewal property
between 4th and 5th Streets and E. Railroad and Greenwood.
City Attorney William Jayne read Ordinance #518 AN ORDINANCE
VACATING A PORTION OF THE STREET IN BLOCKS 45 and 51 OF THE AMENDED
PLOT OF RAILROAD ADDITION TO THE CITY OF REEDSPORT, DOUGLAS COUNTY,
OREGON AND DECLARING AN EMERGENCY.
Motion was made by Hanson, seconded by Anderson that Ordinance
#518 be adopted. Passed unanimously. Aves 5 Navs 0
Ordinance 518 was read a secpnd time by title only. Motion was
made by Hanson, seconded by Anderson that Ordinance 518 be adopted.
Motion passed. Aves 5 Navs 0
Ordinance 518 was read a third time by title only. Motion was
made by Hanson, seconded by Anderson that Ordinance 518 be adopted.
Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson presented a memo from the Umpqua
Regional Council of Governments giving their proposed membership
dues for the year 1974-75. Proposed dues for the City of Reedsport
would be $214.25.
Motion was made by Anderson, seconded by Henderson that the dues
schedule be approved and that the City of Reedsport pay the amouunt
of $214.25 to the Umpqua Council of Governments for membership
dues for the year 1974-75. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson reported on a letter received
from the Oregon State Highway Division. This letter stated that
the Highway Division now requires "Save and Hold Harmless"agreements
with cities and counties whenever state forces perform repair
or maintenance or testing work on traffic signal installations
for cities and counties at their request. Mr. Johnson stated that
the matter had been given to City Attorney William Jayne and the
insurance carrier for the City has already been contacted to take
care of the matter.
Ed Whitmore reported on the last meeting of the Planning Commission.
No action was requested by the City Council.
Chairman of the Police Committee, H. J. Patterson reported that
the charges and counter charges in the Police Department controversy
were being investigated and a statement will be made when the
investigation is completed.
\
City Building Inspector M. R. DeVelbiss requested that for the
coming year all plumbing and electrical inspections be conducted
by county inspectors who can be available on very short notice.
Motion was made by Hanson, seconded, that the Building Inspector
contact the county inspectors and request them to do the plumbing
and electrical inspections within the City of Reedsport for the
coming year. Motion passed. Aves 5 Navs 0
June 10, 1974
Motion was made by Hanson, seconded that the Obie Sign Company
be requested to remove its sign from City property at the site
of the Dunes Headquarters within 30 days and that permission be
granted to relocate the sign if they can find a suitable place,
relocation-being subject to approval of the State Highway Department.
Motion passed. Aves 4 Navs 1 (Nimmler)
Permission was given for City Administrator I. G. Johnson to renew
the pipeline permit for the E. D. A. water project to Bolin Island.
Permission was given for City Administrator I. G. Johnson to
attend a meetinjin Salem on June 25 to discuss new proposals on
water line installations.
Assistant City Attorney Steve Miller reported on-information which
he had obtained from cities in Oregon regarding their action on ^
gambling ordinances. He recommended that the City of Reedsport fi
postpone any action at this time until he can find out what }
course Douglas County will take in the matter. '
i I
Mayor Tymchuk reported on progress made toward getting funding
for a bus system for the area. Questionnaires have been sent
out to determine the amount of interest in such a service.
A group of young men presented a petition with aroxind 00 signatures
requesting removal of Officers McAllister and Eggleston from the
police force.
Chairman of the Bicycle Committee, Otto Behrman, requested action
on calling a hearing to discuss restricted parking along the
proposed bicycle route on Highway 101 and Winchester Avenue.
City Administrator I. G. Johnson stated that the City Attorney
now has all the information on the matter and a hearing will be
called within the month. Signs have been ordered from the State
for marking the routes.
A request was made that a place be provided for boys to do drag
racing. Russell Taylor offered to look into possible sites outside
the City.
Bill Lillebo requested that he be notified when a hearing is to
be held on the amendments to the Zoning Ordinance. City Attorney
Steve Miller stated that this hearing will be called this month
and Mr. Lillebo will be notified.
The following bills were approved for payment:
HGE, Inc. 5555.00
International Conference of Building Officials 47.40
Merledene Ladd 5.00
Leon J. Liacos 5.00
Marian E. Crane 5.00
Rosanna M. Lillebo 5.00
Adolph E. Schmidt 5.00
Martin A. Bozulich 5.00 ^
Glenn Jay Essig 100.00
City of Reedsport, Payroll Fund 4000.00
Mildred E. Webb 5.00
Nevada M. Crowell 5.00
David M. Goldsmith 5.00
Henry C. Knowlton 5.00
Ernest E. Morgan 5.00
James A. Barrone 5.00
HGE, Inc. 4746.25
City of Reedsport - Petty Cash 48.64
League of Oregon Cities Trust 342.70
League of Oregon Cities Trust 1084.51
Kenneth N. Knutson Jr. 9.00
Douglas Scott Sutherland . 9.00
City of Reedsport - Payroll Fund 1000.00
City of Reedsport - Payroll Fund 15633.86
June 10, 1974
Enoch K. Thompson
Ruth Miller
Edward D. Abies
David A. Bailey
Irene M. Murray
Algen L, Walker^
Larry J. Doubek
Al's Market
Ann's Garden
A & C Janitor Service
Barnes & Wright Construction, Inc.
Bakers Saw Shop
Bert Bartow
Central Lincoln PUD
Coast to Coast Stores
The Cake Co.
Courier
Coos Bay Stationery Co.
M. R. DeVelbiss
Jim Unger, Country Club
Fire Equipment Co.
Feenaughty
Fred's Lock & Key
Frenchie•s Market
General Telephone
Hanson Automotive
Jayne & Miller
Industrial Steel & Supply Co.
Jim's Umpqua Drug
Kenneth Kent Sr.
Larry's T V
C. A. Miller & Son DBA
Municipal & Utility Division
Pacific Water Works Supply Co.
Pennwalt Corp.
Paramo\int Pest Control, Inc.
Posey's
Public Employees Retirement Fund
Social Security Division
John T. Truett, Sheriff
Bishop's Coast Stationery
Stanley L. Harper
Reedsport Police Department
Reedsport Fire Department
City of Reedsport, Water Pollution Control
Reedsport Auto Parts
City of Reedsport
Revenue Sharing Advisory Service
Reedsport Insurance Service
Reedsport Concrete Products
City of Reedsport
Share Corp.
Standard Oil of California
Ivar A. Stavig
State Accident Insurance Fimd
Gregory Strowbridge
Department of Revenue, State of Oregon
State Accident Insurance Fund
B. F. Goodrich Tire Company
Thompson Ford Sales
Forrester G. Taylor
Umpqua River Navigation Co.
Union Oil Co.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Industrial Supply
Waterworks Supplies Co.
Reedsport Motor Freight, Inc.
Meeting adjourned.
ATTEST:
<-MEyor Thomas^^
5.00
5.00
5.00
5.00
5.00
5.00
5.00
33.27
75.00
40.00
205.74
9.10
8.34
1624.36
30.51
28.83
22.00
59.00
59.68
9.35
44.95
20.37
13.00
5.20
480.55
2.00
125.00
30.01
37.91
106.20
22.30
669.98
22.12
1497.01
370.00
8.00
32.00
1152.87
1175.48
18.00
66.49
13.10
34.37
866.25
5000.00
226.04
140.00
35.00
36.00
2.30
889.59
31.00
646.84
92.50
15.00
57.89
83.00
703.97
273.90
78.24
51.19
164.85
247.61
43.66
24.67
244.89
94.39
225.37
— I. G. Johnson, City Administrator Bemell McClay, Red! Sec,
51
52
BUDGET HEARING AND SPECIAL COUNCIL MEETING OF THE COMMON COUNCIL
OF THE CITY OF REEDSPORT ON JUNE 24, 1974"'at 8:00 P. M. AT THE
CITY HALL
Present: Mayor Thomas S. Tymchuk
Cbxincilmen Ron Hanson, H. J. Patterson, Oscar Anderson, Jr.
Ben Henderson, Albert Niinmler
City Attorney William Jayne
Assistant City Attorney Stephen Miller
City Administrator I. G. Johnson
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk for the purpose
of holding a public hearing on the proposed budget approved by the
Budget Committee for the year 1974-75.
Chairman of the Budget Committee, Ralph Stuller, reported that j
his committee regarded the proposed budget as fair and equitable.
No objections were made to the budget.
City Administrator I. G. Johnson presented a Resolution adopting
the budget approved by the Budget Committee of the City of Reedsport
on May 20, 1974 and levying taxes provided for in the budget in the
aggregate a^unt of $193,294.00, these taxes herby levied upon all
taxable property within the City of Reedsport as of 1:00 A. M.
January 1, 1974. Total amount of the budget presented is $2,050,312.00.
Motion was made by Hanson, seconded by Anderson that the Resolution
as stated be adopted. Passed unanimously. Aves 6 Navs 0
Report was made by James Brickley of the C. C. D. Economic Improvement
Association on progress being made in applying for Federal assistance
for a bus service for the Reedsport-Gardiner-Winchester Bay area.
He reported that the July 1 deadline will be met and he feels that
the project has an excellent chance of being funded under the
Rural Highway Public Transportation Demonstration Program. Request
was made that the City of Reedsport pledge up to $3000 per year for
a three year period to help fund the program. Council gave approval
for a 350 bus fare.
Motion was made by Patterson, seconded by Nimmler that the City of
Reedsport support the bus service in an amount not to exceed $3000
per year for a three year period. Motion passed. Aves 5 Navs 0
Motion was made by Anderson, seconded by Henderson that approval
be given to the letter of escrow instructions to the Oregon Bank
designating I. G. Johnson as trustee for the disbursement of
$244,270 which is Bohemia, Inc. share of the E. D. A. project for
the renewing of the Reedsport water system and for the new line to
Bolin Island. Motion passed. Aves 5 Navs 0
Mayor Tymchuk appointed Mr. and Mrs. Ralph Stuller co-chairmen
for the Bi-Centennial celebration from Reedsport.
Mayor Thomas S. Tymchuk opened the meeting for a discussion of
the controversy in the Police Department. Reports on progress of
the investigation were heard from City Administrator I. G. Johnson
and City Attorney Stephen Miller. Questions were answered with
information that is available at this time. Councilmen and City
Attorneys Jayne and Miller agreed that nothing more could be reported
until all investigations are completed. Mayor Tymchuk assured
those present that at that time a full report will be made.
Meeting adjourned.
ATTEST:
Mayor Thomas
'son. City Administrator Bernell McClay, Rec/ Sec.
n
53
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON JULY 8, 1974 at 8:00 P. M.AT THE CITY HALL
Present; Mayor Thomas S. Tymchuk
-Councilmen Albert Nimmler, Ronald Hanson, H. J, Patterson
Oscar Anderson, Jr., Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
City Attorney Stephen Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Tymchuk.
Minutes of the special meeting of June 3 and the regular meeting
of June 10^,1974 were approved.
A Public Hearing was opened on request by the City for a zone change
on Lot 3, Block 101, Railroad Addition from C-2 to Light Industrial
(M-1) to allow the building of a city warehouse on this property.
Original request had also named lots 1 and 2 of this block, but
on recommendation of the Planning Commission these lots were not
included. No objections were esqjressed to this change.
FIRST READING OF ORDINANCE #519
City Attorney William Jayne read Ordinance #519 - AN ORDINANCE
CHANGING BLOCK 101, LOT 3, AMENDED PLAT RAILROAD ADDITION TO THE
CITY OF REEDSPORT FROM ITS PRESENT ZONING OF C-2 (COMMERCIAL) TO A
ZONE OF M-1 (LIGHT INDUSTRIAL) AND DECLARING AN EMERGENCY.
Motion was made by Anderson, seconded by Henderson that Ordinance
#519 be approved. Motion passed. Ayes 5 Navs 0
Public Hearing was called on the proposed bicycle paths and request
for restricted parking along the route.
Objections to restricted parking by their property were voiced by
Lester Thompson of Thompson Ford and Keith Thompson, owner of the
property occupied by Stamper's J & J Tire Service. Chairman Otto
Behrman and Mr. Mansell of the Bicycle Committee and high school
students spoke in support of the proposed route. City Administrator
I. G. Johnson reported that Douglas County has offered to construct
a bicycle path along Winchester Avenue from the railroad tracks to
Highway 101. The City needs a recommendation from the Bicycle
Committee before making a request to the County to proceed with this
project.
^ Recommendation was made by Otto Behrman that the City request the
County to proceed with this portion of a bicycle trail.
Motion was made by Patterson, seconded by Hanson that the City follow
the recommendation of the Bicycle Committee and request that the
Covinty construct a bicycle trail along Winchester Avenue from the
railroad tracks to Highway 101. Motion passed. Aves 5 Navs 0
After much discussion it was determined that there is room for a
, bicycle trail along Winchester Avenue across from Thompson Ford
j' without restricting the parking there.
I
In reply to questioning by Coiincilman Hanson, City Attorney William
Jayne stated that it is possible to have sidewalks designated as
bicycle trails.
Motion was made by Hanson, seconded, that the City of Reedsport
accept the proposal of the Bicycle Committee for a bicycle route,
except to amend it to make the sidewalk area between 18th Street
and the Schofield on both sides (including the bridge) bicycle paths.
Such action would be subject to the approval of the State Highway
Department. Motion passed. Aves 5 Navs 0
City Attorney William Jayne will send a letter to the State Engineer
informing him of this decision.
Public Hearing was called on recommendations of the Planning Commission
for amendments to the Zoning Ordinance #513.
July 8, 1974
FIRST READING OF ORDINANCE #520
City Attorney William Jayne read ORDINANCE NO..520 - ORDINANCE
AMENDING ORDINANCE NO. 513 OF THE ORDINANCES OF THE CITY OF REEDSPORT,
RELATING TO THE ZONING OF SAID CITY, PROVIDING FOR A CHANGE IN:
THE USE AND SIGN PROVISIONS 'OF ANY C-2 (COMMERCIAL) ZONE;' THE USE OF
ANY M-1 (LIGHT INDUSTRIAL) ZONE; itoE USE OF ANY M-2 (INDUSTRIAL)
ZONE; THE SIGN PROVISIONS IN THE GENERAL PROVISIONS OF SAID ZONING
ORDINANCE AND DECLARING AN EMERGENCY.
Motion was made ^ Hanson, seconded by Niramler, that Ordinance #520
be adopted. Motion passed. Ayes 5 Navs 0
City Administrator I. G. Johnson reported the results^ of the May
Primary Election on the Charter Amendment for the CiVy of Reedsport
requiring that city councilmen be elected by precincts.
Abstract of votes cast for the Charter Amendment for the nomination
of city councilmen and the election at large: Aves 638 Navs 335 !
City Administrator I. G. Johnson reported that the deadline for
receiving petitions for councilmen and Mayor for the November 5,
1974 General Election is August 16. This year one councilman will
be elected from each precinct.
City Administrator I. G. Johnson presented a letter from Greyhound
Bus Company requesting restricted parking on Fir Avenue for 60 ft.
from the Post Office property to the Craft House at four specified
times of day for loading and unloading of passengers.
City Attorney William Jayne warned that this could create many problems
as this is one of the most congested areas in town.
Motion was made by Patterson, seconded by Nimmler that the area
between the Post Office and the Craft House be posted "no parking"
during the requested hours, but that this be done on a 60 day
trial basis bnly. Motion passed. Aves 4 Navs 2
City Attorney William Jayne was requested to write a letter informing
the Greyhound Company of this decision.
City Attorney William Jayne presented RESOLUTION OF ADOPTION OF
COMPREHENSIVE PLAN for the City of Reedsport, Gardiner and Winchester
Bay dated August 30, 1973
Earl Sykes requested that another hearing be held as, in his opinion,
this had been promised.
Mayor Tymchuk requested that no action be taken at this time and
that the minutes be researched to determine if there was to be another
hearing. Copies of the resolution will be sent to councilmen for
further study.
City Administrator I. G. Johnson reported that efforts have been
made to meet all of the final E. D. A. requirements for the
improvements to the water system and the line to Bolin Island
and it should be possible to call for bids soon. I
City Attorney William Jayne recommended that a letter be sent to
Mr. Stinchfield and Menasha Corp. thanking them for their cooperation
in helping solve the problems with the Economic Development Commission.
Acting Chief of Police, Orvilie Powell, reported that problems in
the Police Department are being worked out and that he has advertised
for applicants for Chief of Police, patrolmen and matrons.
Mayor T/imchuk requested that a letter be written to the Mayor of
Roseburg th^king that City for their help and cooperation during
the reorganization of the Reedsport Police Department.
Councilman Nimmler introduced Mr. and Mrs. Gary Carlson. Mr. Carlson
is a candidate for Assistant City Administrator.
n
July 8, 1974
City Administrator I. G. Johnson reported that all projects are
progressing and bids should be called for soon on the two pump
stations,, the Community Building remodeling and the city warehouse.
The following bills were approved for payment:
Director,. Division of State Lands
Rosemary Diane Renly
City of Reedsport - Payroll Fund
George Edward Avery
Mary Elizabeth Hubbard
Vivian P. Hansen
Albert Nimmler
Meier Chevrolet
Umpqua Branch, The Oregon Bank
City of Reedsport, Petty Cash
League of Oregon Cities Insurance Trust
League of Oregon Cities Trust
Sherley Douglas Dement
R. E, Sanders
Petty Cash
City of Reedsport, Payroll Fund
Pacific Security Bank
Atlantic Richfield Company
American LaFrance
A & C Janitor Service
Administrator, Building Codes Division
Barnes & Wright Construction Co.
Bishop*s Coast Stationery
Central Lincoln PUD
Courier
CMI, Incorporated
Coos Bay Stationery Co.
Coos Bay Welders Supply Co.
Coast to Coast Stores
Department of Revenue, State of Oregon
Department of Commerce
Davis Publishing Co., Inc.
County Suirveyor, Printing Dept.
Feenaughty Machinery Co.
Fire Chief Magazine
Fred's Lock & Key
Frenchie's Market
General Telephone
Industrial Steel & Supply Co.
Jayne & Miller
Frank's Jiger Sales
Jim's Umpqua Drug
Johnson Rock Products
Municipal & Utility Division
Noble Drug Co.
Old Age and Survivors Insurance
Pacific Water Works Supply Co., Inc.
Pennwalt Corp.
Paramount Pest Control, Inc.
Posey's
PGsey's
Perry Electric & Pliimbing Supply Co.
Public Employees Retirement Fund
Reedsport Logging Supply Co.
Reedsport Volunteer Fire Department
Reedsport Auto Parts
Ray's T. V. Service
Reedsport Concrete Products Co.
Roy's Associated Tire Center
Reedsport Volunteer Fire Department
Courier
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Scientific Products
Standard Oil, VVestern
50.00
15.00
4000.00
31.00
8.00
11.00
18.70
3400.98
160.00
43.36
1049.56
337.70
19.00
72.76
39.90
16739.75
106.25
6.59
93.95
40.00
6.07
750.00
15.12
1634.40
130.06
25.00
119.20
4.80
67.40
70.00
65.00
6.48
3.00
101.83
7.50
9.00
13.78
501.05
32.93
55.13
34.00
47.44
123.68
70.46
7.80
1181.71
652.34
72.00
16.00
31.30
22.20
55.08
1107.64
84.00
22.50
185.18
10.60
25.46
20.50
723.25
20.60
4.05
29.35
53.26
418.82
55
July 1974
Ivar A. Stavig 92.50
Smith River Trailer Sales Inc. 4.50
John Steininger 117.30
State Accident Insurance Fund 658.66
Forrester G. Taylor 50.00
Zack Turner 132.10
Marilyn J, Townsend 38.70
Traffic Safety Supply Co. 436.08
Thompson Ford Sales 16.21
Union Oil Company 92.75
Umpqua Plumbing Co. 15.00
Umpqua Industrial Supply Co. 82.28
Village Florist and Garden Center 6.40
Umpqua Building and Hardware 94.07
Western Auto Associate Store v 138.48
Waterworks Supplies Co. 216.93 _
Stanley Harper 60.00 M
Richard Staley 60.00
Dave DeSau 60.00
Michael McAllister 50.00
Charlie R. Martin 50.00
Walter Eggleston 40.00
Mike Macho 60.00
Doris Taylor 12.50
Elizabeth Keith 12.50
Barbara Priest 12.50
Mary Cook 12.50
Bakers Saw Shop 17.00
Meier Chevrolet-Buick Inc. 315.57
Meeting adjourned.
ATTEST:
Mayor Thom. chuk
I. G. Jolwraon, City Administrator Bernell McClay, Rec. Sec
57
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON JULY 15, 1974 at 8:00 P. M. IN THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, Jr., H. J. Patterson, Albert
Nimmler, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Ronald Hanson
Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk.
Public hearing was called for the purpose of considering request of
zone change for Lots 6 and 7 of Block 6, Rainbow Addition, City of
Reedsport from its present zoning of R-1 (residential) to C-2 (commercial)
Robert Sund presented reasons for requesting the zone change which
included:
1. One half of the block across the street is zoned commercial.
2. Property immediately adjacent is zoned commercial.
3. Best use of property is commercial because of adjacency to
highway.
4. Adjacent residential area is deteriorating.
5. Property has better taxable value as commercial.
6. Property would be a part of continuing development along the
highway.
Planning Commission had recommended unanimously that this zone change
be allowed.
No objections were voiced by property owners.
City Attorney Stephen Miller read ORDINANCE #521 AN ORDINANCE TO ALLOW
CHANGE OF ZONE CLASSIFICATION OF LOTS 6 and 7 of BLOCK 6, RAINBOW
ADDITION, CITY OF REEDSPORT FROM ITS PRESENT ZONING OF R-1 (RESIDENTIAL)
TO C-2 (COMMERCIAL).
Motion was made, seconded and passed that Ordinance #521 be approved.
Motion passed. Ayes 4 Navs 0
\ \
Meeting adjourned.
ATTEST:
omas S. Tyartchuk
^. a C^ t
iVcTjoh n. City Administrator Bernell McClay, Rec. Sec.
58
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON JULY 29, 1974 at 8:00 P. M. IN THE ,CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Ron Haqson, ,H. J. Patterson, Oscar Anderson, Jr.,
Albert Niinniler ^
City Attorney William Jayne
Absent: Rudy Ruppe, Ben Henderson
Meeting was called to order by Mayor Thomas S. Tymchuk.
Engineer Roy Erichsen esqjlained plans for two new pump stations for
the City of Reedsport, one to be located behind the Umpqua Shopping
Center and one in the vicinity of Mill Avenue. Mr. Erichsen recommended
that bids be advertised for on August 8, 1974 eind bid opening be held
on August 26, 1974. Recommendation was that two separate bids be ^
called for. H
Motion was made by Patterson, seconded by Nimmler that bids for two
new pump stations be called for on August 8, 1974 and bid opening
be set for August 26, 1974. Motion passed. Aves 4 Navs 0
Roy Erichsen made a progress report on plans for remodeling of the
inside of the Community Building. Plans are to be completed within
two weeks and bids called for.
Plans for the city warehouse are being completed but no bid dates can
be set at this time.
Meeting adjourned.
ATTEST:
I. G. John City Administrator Bernell McClay, Rec. Sec,
n
59
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON AUGUST 12, 1974 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S„ Tymchuk
Councilmen Ben Hendersonx, Oscar Anderson, Albert Nimmler,
H. J, Patterson, Ronald Hanson
City Attorney William Jayne
City Attorney Stephen Miller
City Administrator I. G. Johnson
Absent: Rudy Ruppe
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular meeting of July 8, 1974, the special meeting
of July 15 and the special meeting of July 29 were approved.
Roy Erichsen of the engineering firm of HGE, Inc. stated that plans
and specifications for Phase II of the interior, remodeling of the
Community Building would be completed by the end of the week. He
explained alternate plans for heating the council room. Council
agreed to approve the plan to cover the existing radiators because
of the cost factor.
Motion was made, seconded that the plans presented by HGE, Inc. for
Phase II interior remodeling be approved, that advertising for bids
be done on August 22, 1974 and August 29, 1974 and that bids be
opened on September 11, 1974 at 3:30 P. M. Motion passed. Aves 5
Navs 0
Roy Erichsen presented maps of possible routes for furnishing
city sewer service to the proposed development of Fern Acres, Inc.
After discussion, Mr. Erichsen recommended that the area be allowed
to come into the City sewer system, that the most equitable routing
of sewer system be installed and that the City then work toward
correcting problems of overloading which will exist in the future.
Mayor Tymchuk recommended that the matter be studied in depth and
that Ronald Hanson and Oscar Anderson form a committee with the
Mayor, City Administrator, City Attorney and engineer to solve the
problems of future sewer needs for the City. He further recommended
that all possible effort be made to obtain Federal funding for this
work.
Motion was made by Hanson, seconded that the Council approve hook
up of Fern Acres development to the city sewer system subject to
approval of the Department of Environmental Quality. Motion passed.
Aves 5 Navs 0
Roy Erichsen and City Administrator I. G. Johnson are to put together
an outline of a plan for this sewer hook-up and arrive at a price
and present this information to the Council for approval.
\
A letter from Gardiner Boom Company was discussed. Letter presented
a proposal for furnishing the City of Gardiner with water from the
City of Reedsport water system. Copies of the letter were given to
councilmen for further study«
City Administrator I. G. Johnson stated that it is impossible to
discuss the proposal at present because the status of our water
line to furnish water to that area is still unknown. Also state
requirements are not known at present. Councilmen were requested to
study,the proposal and bring up questions for discussion at the
next meeting. ^ ^
\ \
A^len Steyens asked what action is being taken this summer to install
a new pressure line in the Bowman Road area. Plans are being made
but there is no money for this project this summer.
Resolution to adopt the Comprehensive Plan was again discussed.
Roy Erichsen requested that any action be delayed until the County
furnishes copies of the Comprehensive Water Plan for study.
Council agreed to delay action until the water plan can be studied.
City Administrator I. G. Johnson was instructed to contact the
County planners requesting printed copies of the water plan.
SECOND READING OF ORDINANCE #519
City Attorney William Jayne read Ordinance #519 by title only.
Motion was made, seconded and passed that Ordinance #519 be approved.
Ayes ^ Nays Q
August 12, 1974
THIRD READING OF ORDINANCE #519
City Attorney William Jayne read Ordinance #519 by title only.
Motion was made, seconded and passed that ORDINANCE #519. AN
ORDINANCE CH^GING BLOCK 101,, LOT 3, AMENDED PLAT RAILROAD ADDITION
TO THE CITY OF REEDSPORT FROM ITS PRESENT ZONING OF C-2 (COMMERCIAL)
TO A ZONE OF M-1 (LIGHT INDUSTRIAL) AND DECLARING AN EMERGENCY,
be adopted. Aves 5 Navs 0
SECOND READING OF ORDINANCE #520
City Attorney William Jayne read Ordinance #520 by title only.
Motion was made, seconded and passed that Ordinance #520 be approved,
Aves 5 Navs 0
THIRD READING OF ORDINANCE #520
City Attorney Willi^ Jayne read Ordinance #520 by title only.
Motion was made, seconded and passed that Ordinance #520 - AN
ORDINANCE AMENDING ORDINANCE NO..513 OF THE ORDINANCES OF THE
CITY OF REEDSPORT RELATING TO THE ZONING OF SAID CITY, PROVIDING FOR
A CHANGE IN: THE USE AND SIGN PROVISIONS OF ANY C-2 (COMMERCIAL)
ZONE: THE USE OF ANY M-1 (LIGHT INDUSTRIAL). ZONE: THE USE OF ANY
M-2 (INDUSTRIAL) ZONE: THE SIGN PROVISIONS IN THE GENERAL PROVISIONS
OF SAJD ZONING ORDINANCE AND DECLARING AN EMERGENCY - be adopted.
Aves 5 jMavs u ,
Acting Police Chief Orville Powell reported that all necessary jail
improvements have been made and record system updated. Councilmen
were encouraged to visit the facility and inspect improvements.
Th^ 22nd Street dip has been surveyed in preparation for letting
a contract to construct bicycle trails and improve safety conditions
there.
Acting Police Chief Orville Powell neported that he had received
no complaints about the bus parking on Fir Avenue.
City Attorney William Jayne reported that the Dunes National
Headquarters are about completed and that their lease with the City
becomes effective September 1, 1974.
FIRST READING. ORDINANCE #522
City Attorney William Jayne read Ordinance #522 - AN ORDINANCE
ADOPTING A FIRE PREVENTION CODE, PRESCRIBING REGULATIONS GOVERNING
CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION:
REPEALING ORDINANCE NO. 514 AND DECLARING AN EMERGENCY.
Motion was made, seconded and passed that Ordinance #522 be approved.
Aves 5 Navs 0
SECOND READING. ORDINANCE #522
City Attorney William Jayne read Ordinance #522 by title only.
Motion was made, seconded and passed that Ordinance #522 be approved.
Aves 5 Navs 0
THIRD READING. ORDINANCE #522
City Attorney William Jayne read Ordinance #522 by title only. (
Motion was made, seconded and passed that Ordinance #522 be
adopted. Aves 5 Navs 0 i
FIRST READING. ORDINANCE #523
City Attorney William Jayne read Ordinance #523 - AN ORDINANCE
REGULATING THE CONSTRUCTION, ERECTING, ALTERATION, MOVING, DEMOLITION,
REPAIR, OCCUPANCY, USE, HEIGHT, AREA AND MAINTENANCE OF BUILDINGS
OR STRUCTURES WITHIN THE CITY OF REEDSPORT, DOUGLAS COUNTY, OREGON;
PROVIDING MINIMUM STANDARDS TO SAFEGUARD LIFE OR LIMB, HEALTH,
PROPERTY AND PUBLIC WELFARE; PROVIDING FOR THE ISSUANCE OF PERMITS
AND COLLECTION OF FEES THEREFORE? AND REPEALING ALL ORDINANCES AND
PARTS OF ORDINANCES IN CONFLICT THEREWITH: AND DECLARING AN EMERGENCY.
Motion was made by Anderson, seconded by Nimmler that Ordinance #523
be approved. Aves 5 Navs 0
SECOND READING. ORDINANCE #523
City Attorney William Jayne read Ordinance #523 by title only.
Motion was made by Nimmler, seconded by Henderson that Ordinance
#523 be approved. Motion passed. Ayes 5 Navs 0
61
August 12, 1974 ^
THIRD READING. ORDINANCE #523
City Attorney William Jayne read Ordinance #5^3 by title only.
Motion was made by Hanson, seconded by Nimmle?: that Ordinance 523
be adopted. Motion passed. Aves 5 Navs 0
ORDINANCE #524, An Ordinance Regulating Garage Sales, will be sent
to council members to be studied.
FIRST READING, ORDINANCE #525
City Attorney William Jayne read Ordinance #525 - AN ORDINANCE
PROVIDING MINIMUM STANDARD TO SAFEGUARD LIFE OR LIMB, HEALTH,
PROPERTY AND PUBLIC WELFARE BY REGULATING AND CONTROLLING THE DESIGN,
CONSTRUCTION, INSTALLATION, QUALITY OF MATERIALS, LOCATION, OPERATION
AND MAINTENANCE OF HEATING, VENTILATING, COOLING, REFRIGERATION SYSTEMS,
INCINERATORS AND OTHER MISCELLANEOUS HEAT-PRODUCING APPLIANCES WITHIN
THE CITY OF REEDSPORT, DOUGLAS COUNTY, OREGON? PROVIDING FOR THE
^ ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFORE; PROVIDING FOR
PENALTIES FOR THE VIOLATION THEREOF; AND REPEALING ALL ORDINANCES
AND PARTS OF ORDINANCES IN CONFLICT THEREWITH: AND DECLARING AN
EMERGENCY.
Motion was made by Patterson, seconded by Hanson that Ordinance #525
be approved. Motion passed. Aves 5 Navs 0
SECOND READING - ORDINANCE #525
City Attorney William Jayne read Ordinance #525 by title only.
Motion was made by Hanson, seconded by Nimmler that Ordinance #525
be approved. Motion passed. Aves 5 Navs 0
THIRD READING - ORDINANCE #525
Ordinance #525 was read by title only. Motion was made by Nimmler,
seconded by Henderson that Ordinance #525 be adopted. Motion passed.
Aves 5 Navs 0
Allen Stevens requested that a copy of Ordinance #524, which would
regulate garage sales, be mailed to him. City Attorney William
Jayne stated that this will be done and that copies will be made
available to the press.
City Administrator I. G. Johnson requested that a portion of Elm
Street adjacent to Block 101 be vacated and City owned property
adjacent be dedicated so that the existing street will be in the
right of way as dedicated instead of present location which is not
within the street dedication due to railroad crossing intersection
with Winchester Avenue. Mr. Johnson proposed that the request be
turned over to the Planning Commission for their recommendation.
Council approved.
Council gave permission for City Administrator I. G. Johnson to turn
over some unpaid street assessment bills to the City Attorney for
collectiono
Roy Erichsen reported that the Corps of Engineers had raised
objections to the location of the proposed new sewer pump stations
in relation to the dike. Mr. Erichsen advised that he felt their
objections were unfounded and recommended that bids be accepted to
locate them as planned. City Attorney William Jayne recommended
that the City proceed with construction of the piamp stations based
on Mr. Erichsen's report and recommendation. Council approved this
action.
Mr. Blankenship requested action on a gambling ordinance. City
Attorney William Jayne stated that this is a matter for the Council
to decide. Ordinances from other cities are available in hi^s office.
Mr. Jayne recommended that no action be taken until Douglas County
makes some decision on the matter.
Decision was made to wait until after the November election before
taking any action on hiring an assistant to the City Administrator.
The following bills were approved for payment;
62
August 12, 1974
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Umpqua Branch of the Oregon Bank
League of Oregon Cities Insurance Trust
League of Oregon Cities Insurance Trust
State of Oregon Dept. of Motor Vehicles
Len Sullens
Ambrose John Muenchrath
James Arthur Hillyard
Fay Hardy
Calv^Ln Duane Edgar ,
Calvin Duane Edgar
Al Kolander
League of Oregon Cities Ii;isurance Trust
City of Reedsport, Dike Construction Fund
City of Reedsport
Johns-Manville Sales Corp.
Oscar Anderson
A & C Janitor Service
Dr. Marvin Amick
Bakers Saw Shop
Bay Printers
Bishop's Coast Stationery
Central Lincoln PUD
Courier
Coast to Coast Stores
Commercial Copy Center
Mervyn E. Cloe
Coos Bay Stationery
Courier
Coos Bay Welders Supply Co.
Procurement Division
Delta Communications
Driftwood Nursery
Fred's Lock & Key
Fire Equipment Co.
Florence Auto Parts
General Telephone Company
Industrial Steel & Supply Co.
Jayne & Miller
Oregon Section - Int. City Management Assoc
^imVs Umpqua Drug
international City Management Assoc.
International Fire Service Training Assoc.
International City Management Assoc.
Municipal & Utility Division
Milt's Engraving Service
Meier Chevrolet-Buick Inc.
Northwest Law Enforcement
Oregon Mayors Association
Pennwalt Corp.
The News-Review
Northwest Divers Supply, Inc.
101 Service
Oregon Municipal Finance Officers Assoc.
Oregonian Publishing Co.
Pape Bros., Inc.
Pacific Water Works Supply Co. Inc.
Posey's
The Photo Lab
Perry Electric & Plximbing Supply Co.
Paramount Pest Control, Inc.
Social Security Division
Public Employes Retirement Fund
Frank Rose
City of Roseburg
Roseburg Printing Co.
Reedsport Insurance Service
Reedsport Logging Supply Co.
Eugene Register-Guard
Reedsport Concrete Product Co.
Reedsport Auto Parts
§:ii(3ih^rt "Vofunfeer Jep^rtment
Reedsport Police Department
5000.00
1080.00
19148.25
9444.76
.1115.44
322.70
15.00
5.00
31.00
7.00
20.00
>39.00
39.00
890.00
195.08
3400.98
1000.00
5238.65
3.75
40.00
35.00
11.10
49.75
41.20
1572.16
211.20
45.92
38.40
37.00
194.03
79.65
24.38
10.00
22.40
59.40
32.40
465.00
48.00
543.49
295.21
125.00
5.00
28.01
25.00
89.97
45.00
114.06
15.00
23.65
65.51
20.50
81.00
32.00
3.00
21.15
5.00
72.00
138.13
651.73
110.25
131.76
18.00
8.00
1441.80
1283.73
559.80
1230.65
56.35
50.00
159.54
55.00
333.00
191.90
9§i:8S
52.90
n
August 12, 1974
City of Reedsport
Stamper's J & J Tire Co.
Standard Oil Co., Western
State Accident Insurance Fund
Share Corp.
Ivar A. Stavig
Supreme Sales Company, Inc.
Thomas S. Tymchuk
Thompson's Interior's, Inc.
Thompson Ford Sales
Doris E, Taylor
Forrester G. Taylor
Union Oil Company
Utilities Supply Co.
Umpqua Plumbing Co.
Bohemia, Inc., Umpqua Division
Umpqua Indus^irial Supply Co.
Umpqua Buildfng and Hardware
Umpqua Plumbing Co.
Waterworks Supplies Co.
The World
Diehl-Fullhart Agency
Meeting adjourned.
ATTEST:
or Thoma
I. G. n. City Administrator
140.00
6.00
819.98
948.64
138.75
92.50
301.34
78.21
15.25
67.34
18.20
50.00
99.04
20.67
48.09
463.09
222.53
61.18
275.69
200.31
34. 50
625.00
Bernell McClay, Rec. Sec.
fl
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT 3:00 P. M. ON AUGUST 20, 1974 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilman Oscar Anderson
City Administrator I« G. Johnson
City Attorney William Jayne
Project Engineer Roy Erichsen
Meeting was called to receive and open bids for the City E. D. A.
Project No. 1448-A-73.
Sealed bids were opened by City Attorney William Jayne and read aloud<
Sealed bids were received and tabulated from the following:
Frontier Construction Co., Burroughs and Mathews, H. H. Powers Co.,
Oregon Construction Co., and Laskey—Clifton Corporation.
Meeting was continued to 8:00 P. M. August 20, 1974.
Meeting adjourned.
ATTEST:
Mayor Thomas^. Tyn^jwnik
I. G. Johnson, City Administrator Bernell McClay, Rec' Sec
August 20, 1974
MINUTES OF THE SPECIAL CONTINUATION MEETING OF THE COMMON COUNCIL
OF THE CITY OF REEDSPORT AT 8:00 P. M. ON AUGUST 20, 1974 AT THE
CITY HALL
Present: .Mayor Thomas S. Tymchuk
Councilmen H. J. Patterson, Oscar Anderson, Albert Nimmler
City Ac3ministrator I. G. Johnson
City Attorney Stephen Miller
_Project Engineer Roy Erichsen
Meeting was called to order by Mayor Thomas S. Tymchuk for the
purpose of considering the following bids tabulated at the 3:00 P. M,
special meeting, opened publicly and read aloud.
Basic Bid A (18" line from Clear Lake to the chlorinator plant)
Laskey-Clifton Corp. $414,723.00
Frontier Construction Co. 458,387.00 i
Oregon Construction Co. 556,187.25
i
Basic Bid.B-1 (pipeline on Bolin Island)
Laskey-Clifton Corp. 53,342.12
Frontier Construction Co. 121,890.00
Oregon Construction Co. 82,646.00
Basic Bid B~2 (underwater river crossing)
Frontier Construction Co. 145,000.00
Burroughs and Mathews 119,820.00
H. H. Powers Co. 119,000.00
Motion was made, seconded and unanimously adopted that the Council
recommend to the Economic Development Department that the low bid
of Laskey-Clifton Corporation be accepted for the Distribution
Improvements in the amount of $468,065.18 and H. H. Powers Co.
for the Underwater Pipeline Crossing in the amount of $119,000.00
There being no further business the meeting adjourned.
ATTEST:
^^"^a^^r Thomas S.^Tymc^]^
I. G. Jefinson, City Administrator Bernell McClay Recl2 Sec
rN
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT 8;00 P. M. ON AUGUST 26, 1974 at 8:00 P. M, AT THE
CITY HALL
\
Present: Mayor Thomas Tymchuk
Councilmen Ron Hanson« H. J. Patterson, Oscar Anderson«
Ben Henderson' '
City Attorney Stephen Miller
City Administratbr I. G. Johnson
Project Engineer Roy Erichsen
Absent: Rudy Ruppb
Albert Nimmler
Meeting was called to ordbr by Mayor Tymchuk for ^e purpose of
opening bids on two new pUmp stations* The following bids were
submitted , opened and read aloud:
Frontier Construction (North American Contractors)
Pump Station #1 $62,000
Piamp Station #3 65,000
Laskey Clifton Corp.
Pump Station #1 35,389.03
Pump Station #3 35,381.68
City Administrator I. G. Johnson recommended that the low bid
submitted by Laskey-Clifton Corp. be accepted. '
Motion was made by Hanson, seconded that the low bids submitted by
Laskey Clifton Corp. be accepted for c onstruction of the two new
pump stations.
Interviews are continuing for Police Chief and no announcement will
be made until these are completed.
City Administrator I. G. Johnson announced that a meeting will be
held on Wednesday at 7:30 P. M. at the North Bend airport to discuss
possible changes in rates and services for the area. Council m^nbers
were urged to attend if possible.
City Administrator I. G. Johnson announced that a worki^op will be
held in Seattle on September 9-11 to esq^lain details of the new
Housing and Community Development Act of 1974. Under this program
the City of Reedsport could receive as much as $500,000. Cities
which had participated in former grant programs would be eligible
to receive the revenue faring funds under the new act if certain
procedures are followed. Present rev^ue sharing funds would not
be affected. City Administrator I. G. Johnson, Roy Erichsen and
Mayor Tymchuk and as many councilmen as are able will attend this
workshop.
Motion was made, seconded and passed unanimously to postpone the
next regular council meeting from September 9, 1974 to September 16,
1974. Aves 4 Navs 0
Meeting adjourned.
ATTEST:
Mayor Thomas ST^ymchv^
I. G. John^n, City Administrator B^nell McClay> Rec. S&c.
65
MINUTES OF THE SPECIAL MEETING FOR THE PURPOSE OF HOLDING A BID
OPENING FOR PHASE II OF THE INTERIOR REMODELING OF THE COMMUNITY
BUILDING ON SEPTEMBER 11, 1974 at 4:30 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
' Vaughn Miller, Architect' for HGE, Inc.
E* D« Ladum, Contractor
Jack Barnes and George Wright, Contractors
The following sealed bids were opened publicly, read aloud and
tabulated:
E. H. Ladum, Contractor
Barnes & Wright, Contractors
Bids were taken under advisement*
$55,570.00
56,298.00
90 days completion
60 days completion
omas S. T^chuk,,^^yor
I. G. J( faoh, City Administrator Beamell McClay, City Recorder
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT 8:00 P. M. ON SEPTEMBER 16, 1974 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Ronald Hanson, Albert Nimmler, H. J. Patterson,
Oscar Anderson Jr.
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Thomas S. Tymchuk. Minutes of
the regular meeting of August 12, 1974, the special meetings of
August 20, 1974 at 3:00 P. M. and 8:00 P. M., the special meeting
at 8:00 P. M. August 26 and the special meeting at 4:30 P. M. on
September 11, 1974 were approved.
The following bids for the Phase II remodeling of the Community
Building which had been opened at the 4:30 P. M. meeting of September 11,
1974, read aloud and tabulated were presented for consideration of
the Council. '
E. H. Ladum, Contractor
Barnes & Wright Construction
$55,570.00
56,298.00
90 days completion
60 days completion
Bids were discussed. Architect's estimate for the job was $62,000.
Motion was made by Patterson, seconded by Nimmler that the low bid
of $55,570 made by E. H. Ladum be accepted. Motion passed.
Ayes 5 Navs 0
FIRST READING OF ORDINANCE #524
City Attorney Stephen Miller read ORDINANCE #524 - AN ORDINANCE
REGULATING GARAGE SALES AND REQUIRING AN APPLICATION AND PERMIT
THEREFORE AND PROVIDING PENALTIES AND DECLARING AN EMERGENCY.
AllcUl Stephens opposed adoption of the ordinance and listed his
objections. Jackie Viestenz recommended that more than one sign
be allowed. City Attorney Stephen Miller stated that most garage
sales ordineuices are more restrictive than the one presented and
that any portion of it can be waived by the City Council if it
seems advisable.
67
September 16, 1974
Motion was made# seconded and passed that Ordinance #524 be approved.
Ayes 5 Navs 0
SECOND READING. ORDINANCE #524
City Attorney Stephen Miller read Ordinance #524 by title only.
Motion was made# seconded and passed that Ordinance #524 be approved.
Aves 5 Navs 0
THIRD READING. ORDINANCE #524
City Attorney Stephen Miller read Ordinance #524 by title only.
Motion was made by Hcuisont seconded by Anderson that Ordinance #524
be adopted. Motion Passed. Ayes ^ Navs 0
FIRST READING. ORDINANCE #526
City Attorney Stephen Miller read ORDINANCE #526 - AN ORDINANCE
REGULATING TRAFFIC: PROVIDING PENALTIES FOR VIOLATIONS: AND
REPEALING ORDINANCES NO. 258, 284, 306, 329, 408, 465 and 495; AND
DECLARING AN EMERGENCY.
Ordinance was discussed. City Attorney Stephen Miller e3q)lained
the need for ^e ordinance to update the motor vehicle laws of the
City by adopting state statutes and adding some provisions. Chief
of Police Orville Powell recommended adoption of the ordinance.
Motion was made by Nimmler, seconded by Anderson that Ordinance #526
be approved. Motion passed. Aves 5 Navs 0
S^OND READING. ORDINANCE #526
City Attorney Stephen Miller read Ordinance #526 by title only.
Motion was made by Anderson, seconded by Hanson that Ordinance #526
be approved. Motion passed. Aves 5 Navs 0
THIRD READING - ORDINANCE #526
City Attorney Stephen Miller read Ordinance #526 by title only.
Motion was made by Hanson, seconded by Nimmler that Ordinance #526
be adopted. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson reported that the contract for the
Economic Development Administration water improvement project has
now been signed by Laskey-Clifton and the insurance agent and will
be sent to E. D. A. All E. D. A. requirements have been met and
some work could possibly be started this fall.
Marilyn Townsend introduced Mr. Morello from Eugene who is interested
in a possible option for purchase of Urban Renewal property. Block 75,
Lots 4, 5, 6, Rainbow Addition. Preliminary plan for a bowling alley
to be located on this property was presented for study by the Council.
City Council had no objections to the proposal and gave verbal approval
for Mr. Morello to send the plans to the Planning Commission.
Councilman Nimmler reported on the seminar in Seattle which he had
attended along with Councilmen Anderson, Hanson and City Administrator
I. G. Johnson. Seminar instructed cities in requirements of the
Housing and Community Development Act of 1974. City Administrator
I. G. Johnson further ejqjlained the program which requires detailed
plans of the needs of the area. The program goes into effect January 1,
1974 and applications for participation must be in by April 1975.
Mayor Tymchuk expressed thanks to the Councilmen who had given their
time to getting this information for the City.
Oscar Anderson i Chairman of the Water Committee reported that the
drain line from the reservoir has been completed.
City Attorney Stephen Miller was instructed to write the State
Highway Department requesting that Fir Avenue in the downtown area
be maxked as a four Icoie highway.
Councilman Hanson reported on a study which he had made of the need
for a sewage dximping facility for self contained trailers and canpers.
He felt that with the installation of such a facility at Winchester
Bay, there was no urgency in the matter.
September 16, 1974
Councilmen Hanson and Patterson reported on the meeting which they
had attended in North Bend to discuss air service to the area.
Their conclusions were that Air West planned no major changes.
Councilman Henderson expressed his opinion that the Council should
begin to study ways of budgeting more money for police officers
to insure more stability in the department. City Administrator I. G.
Johnson stated that it is evident that the City Ccui no longer
continue to operate on its present tax base.
A five minute recess was called.
Meeting re-convened.
City Attorney Stephen Miller reported on the study which he had made
of proposed gambling ordinances and gambling ordinances which have
been passed by other cities in the state. He made it clear that an
ordinance allowing social games would still not legalize the playing
of bingo as it is commonly played as that is a lottery and prohibited
by criminal code and the state constitution. Under such an ordincince
the house would be allowed to make no income from the games.
H. F. Bethel stated that he was in favor of passing a gambling
ordinance as he felt it was good public relations for an establishment.
City Attorney Stephen Miller recommended that a public meeting be
called to get input from the citizens of the town regarding their wishes.
Mayor Tymchuk recommended that a work session be held first to work
out an ordinance which can be presented to the people. A committee
made up of Councilmen Henderson, Hanson, and Anderson; Police Chief
Orville Powell; City Attorney Stephen Miller; City Administrator
I. G. Johnson; Marjorie Peterson and H. F. Bethel will meet on Monday,
September 23 at 8:00 P. M. to work on this ordinance.
City Administrator I. G. Johnson recommended approval of a req[uest
by Bill Lillebo for easement for sewer outfall line from his proposed
Town House development to the Forest Hills area, isubject to the filing
of a plat of the area with easement incorporated as a part of the plat.
Planning Commission Chairman Robert Cline reported that the Planning
Commission has approved the concept of the Lillebo sewer plan.
Motion was made by Hanson, seconded by Nimmler that the City Council
grant permission for a utility easement to be incorporated within
the final plat of Town Houses development to serve as seuiitary sewer
outfall. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson reported that he had received
a letter from the Department of Environmental Quality commending
the plant operator on the efficient operation of the sewage disposal
plant. He also reported that work on the paving on 22nd Street
will be completed as soon as Johnson Rock Products can fit it into
their schedule. The City is still trying to work out the problems
with the Corps of Engineers regarding the location of one new pump
station.
City Administrator I. G. Johnson presented a letter from Robert
Cline, Chairman of the Planning Commission requesting that the
City Council amend Ordinance No. 275 to change the Planning
Commission from an advisory body to a body empowered to act upon
all zoning requests. The City Council would still serve as a Board
of Appeals. Reasons for recommending the change were:
1. Eliminate cost of duplicate advertising for public hearings.
2. Eliminate duplicate hearings except in case of appeal.
3. Reduce work load on City Council.
4. Accelerate action on zoning requests, eliminating the 30-90
day delay involved now due to duplicate hearings.
City Administrator I. G. Johnson recommended that this request be
referred to the City Attorney for his recommendation.
September 16, 1974
Mayor Tymchuk reported that the reason for the delay in designating
bicycle paths is that the City is still waiting for a report on the
study made by the State regarding this proposed route. Signs cannot
be posted until this report is received.
Mayor Tymchuk appointed Mr. & Mrs. John Noel as Chairmcin of the
®i~Centennial celebration in this area to replace Mr. and Mrs.
Ralph Stuller who will be unable to serve.
Plcunning Commission Chairman Robert Cline reported that the planned
triple public hearing will have to be postponed to allow more time
for the legal work. Council will be notified of the new date.
The following bills were approved for payment:
City of Reedsport - Payroll Fund.
Hausmann Motors
City of Reedsport - Petty Cash
Department of Revenue, State of Oregon
Tropicana Motel
Bruce Dodge
Boise Cascade Office Supply
League of Oregon Cities Trust Fund
League of Oregon Cities Trust F\md
League of Oregon Cities Insurance Trust
League of Oregon Cities Insurance Trust
Dennis Gerald Chaffin
Carrol Dwight Sams
Arie C. Geel
Paul Matthew Forsman
Lawrence Leroy Nicholson
Jean V. Harris
Dean Dunson
Dorotha Jean Crownover
Delmer L. Butler, Jr.
W. H. Cardwell
City of Reedsport - Payroll Fund;
City of Reedsport - Payroll Fund
State of Oregon, Department of Motor Vehicles
HGE, Inc
Lower Umpqua Recreational Association
Didtil-Fullhart Agency
Pacific Security Bank
Umpqua Branqh, The Oregon Bank
Seatac Motor Inn
National League of Cities
Albert Nimmler
linking Johnson
Ronald Hanson
Oscar Anderson, Jr.
Al's Market
A & C Janitor Service
Baker's Saw Shop
Umpqua Branch, The Oregon Bank
Pacific Security Bank
Bohemia, Inc., Umpqua Division
Bishop's Coast Stationery
Central Lincoln PUD
Reedsport Insurance Service
Courier
Courier
Courier
Commercial Copy Center
Coos Bay Stationery
Coos Bay Welders Supply Co.
Coast to Coast Stores
Department of Revenue, State of Oregon
Dages-Vandenberg Technical Services
Daily Journal of Commerce
Daily Journal of Commerce
4000.00
30.00
49.20
91.00
800.00
11.00
221.19
184.61
317.70
1088.91
195.08
48.00
48.00
9.00
10.00
13.00
9i00
14.00
11.00
25.00
8.00
1000.00
17647.04
5.00
5000.00
2000.00
9011.00
18756.25
6572.50
190.00
100.00
90.00
45.00
45.00
45.00
7p.07
40.00
33.15
1570.00
3205.00
440.82
4.50
1566.84
35.00
34.58
76.79
199.50
68.00
31.47
29.20
2.98
138.00
36.76
123.25
41.15
Sieptember 16, 1974
Daily Journal of Commerce
Entemann-Rovin Co.
Fred's Lock and Key
Fred's Lock and Key
Florence Auto Parts
Jim Unger, Forest Hills Country Club
Frenchie * s Market
General Telephone
Douglas County Clerk
Gem Chemical Co.
Hansen Electric
Industrial Steel and Supply Co.
Jim's Umpqua Drug
Johnson Rock Products
Jayne & Miller
Jayne & Miller
Lower Umpqua Hospital
League of Oregon Cities
Local Government Personnel Institute
Legislative Counsel Committee
Meier Chevrolet-Buick Inc.
National League of Cities
Johns Manville
Medford Mail Tribune
Mike Macho
Northwest Law Enforcement
Noble Drug
Oregon Volunteer Firemen's Association
Pacific Motor Trucking Co.
Social Security Division
Public Employees Retirement Fund
State Accident Insurance Fund
Pacific Water Works Supply Co.
Paramount Pest Control, Inc.
Orville R. Powell
Pennwalt
Poseys
Oregonian Publishing Company
Fire Department
Reedsport Auto Parts
Joe Romania
Reedsport Logging Supply Co.
Reedsport Concrete Products Co.
Ross' Flowers and Gifts
Reedsport Outdoor Shop, Inc.
Register - Guard
Frank Rose
Reedsport Laundry and Cleaners
Reedsport Police Department
Reedsport Motor Freight
Roy's Associated Tire Center
Standard Oil, Western
Safety Supply Co.
Stalciip Equipment Co.
Ivar A. Stavig
Forrester G. Taylor
Marilyn J. Townsend
Marilyn J. Townsend
Utilities Supply Co.
Umpqua Regional Council of Governments
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Western Auto Associates Store
The World
Harris Uniforms
Meeting adjourned.
ATTEST 2
41.15
283.45
28.30
11.70
324.80
83.65
14.30
619.08
3.00
378.00
176.48
17.62
10.41
750.59
25.00
100.00
11.05
616.00
100.00
33.00
14.50
25.00
4578.70
33.60
6.30
130.91
3.35
15.00
176.08
1290.49
1092.44
782.06
296.17
8.00
1.95
81.00
33.70
51.48
645.00
.183.74
7.95
4.20
21.30
5.00
3.30
48.51
299.87
41.36
43.19
12.75
15.50
895.00
48.38
57.35
92.50
50.00
51.60
16.20
283.75
214.25
419.94
57.10
153.46
34.50
354.90
/J
nson. City Administrator Bernell McClay,/kec. Sec.
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT 8:00 P. M. ON OCTOBER 7, 1974 IN THE THREE RIVERS
ACTIVITY BUILDING
Present: Mayor Thomas S. Tymchuk
Councilmen Oscar Anderson, Ronald Hanson, Albert Nimmler,
H. J. Patterson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Councilmen Rudy Ruppe and Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Minutes of the special meeting of September 11, 1974 and the regular
meeting of September 16, 1974 were approved*
City Attorney Stephen Miller presented a preliminary draft of an
^ ordinance regarding social gambling. Preliminary draft was the result
of efforts made by the committee appointed to study the matter.
Ordinance was presented for review and possible action at the November
meeting.
V
^A^^ij^istrator I. G. Johnson presented a reguest for transfer
of liquor license for the Rainbow Inn.
Motion was made by Hanson, seconded by Anderson to approve the transfer
of liquor license for Rainbow Inn to Paul Guey and Margaret Loraine
Carson. Motion passed. Ayes 4 Nays 0
RESOLUTION AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN AN AGREEMENT
WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY for the purpose of
Q^^^ting the City of Reedsport an easement across Southern Pacific
property for the construction of water and sewer lines to the port
dock property .was presented. Motion was made by Hanson, seconded by
Patterson that Resolution be adopted. Motion passed. Ayes 4 Nays 0
71
RESOLUTION AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO BORROW MONEY
from the Umpqua Branch of the Oregon Bank or the Pacific Security
Bank a sum not to exceed fifty thousand dollars for the purpose of
paying operating esipenses of the City until the City is in receipt of
its tax revenues for the taxable year, 1974-75 under conditions set
forth in the Resolution was presented by City Administrator I. G. Johnson.
Reasons for requesting the money were given:
1. Bonds due before taxes are available has used up extra
operating capital.
2. Surplus City money is invested in time deposits which do
not fall due until November 17, 1974. City would save money
by borrowing rather than cashing these time deposits before
their due date.
3. Some funds belonging to the City can be used only for
specified purposes and not for operating expenses.
Discussion followed and questions were answered.
Motion was made by Anderson, seconded by Patterson that the above
stated Resolution for borrowing money be passed. Motion passed.
Ayes 4 Nays 0
Architect Vaughn Miller reported on progress of the remodeling of
the Community Building. Possibility of installing a larger range
two small ranges to give additional oven and cooking space was
discussed. Mr. Miller will investigate further. Jackie Viestenz,
Chairman of the Advisory Board for the Community Building, reported
on their selection of carpeting, paint colors and shades for the
building.
Councilman Patterson, Chairman of the Police Committee, reported
that the jail inspection had been held cuid the City of Reedsport
jail had passed with a very high rating.
Fire Chief Zack Turner announced that Fire Prevention Week is October
6-12 and that he has been busy working with the schools on instruction
in fire prevention.
72 October 7. 1974
DPnTWANCE *527 - FIRST READING
City Attorney Stephen MiXler read ORDINANCE #527 - AN ORDINANCE
RENEWING THE PRESENT FRANCHISE OF THE CENTRAL LINCOLN PEOPLES UTILITY
DISTRICT.
City Administrator I. G. Johnson and City Attorney Stephen Miller
reported that they had checked other franchises and both recommended that
this franchise be renewed for twenty years.
Motion was made by Patterson# seconded by Anderson that Ordinance #527
be approved. Motion passed. Aves 4 Navs 0
ORDINANCE #527 - SECOND READING
City Attorney Stephen Miller read Ordinance #527 by title only.
Motion was made by Anderson, seconded by Patterson that Ordinance #527
be approved. Motion passed. Aves 4 Navs 0
r
ORDINANCE # 527 • THIRD READING
City Attorney Stephen Miller read Ordinance #527 by title only.
Motion was made by Hanson, seconded by Nimmler that Ordinance #527
be adopted. Motion passed. Aves 4 Navs 0
City Administrator I. G. Johnson read a letter from Chief of Police
Orville Powell recommending the promotion of Richard^ Madigan to the
rank of Sergeant. Mr. Johnson recommended approval of this promotion
effective October 1. Council ej^ressed approval.
The following meetings were announced:
October 10-11
October 17-18
October 17-18
November 17-20
Department of Human Resources meeting in Eugene
Inter-governmental conference on pending
city related legislation in Corvallis
EDA meeting in Seattle
League of Oregon Cities Convention
Discussion was held on a citizen complaint regarding the "Coos Bay"
sign posted at the intersection of Highways 101 and 38. Mayor Tymchuk
requested that the Police Department write a letter to the Highway
Department requesting that this sign be corrected.
Tralve Hathorn, teacher from Highlcuid Elementary School, requested
council approval of plans for a party for younger children on Halloween
night. Approval was granted.
The following bills were approved for payment:
City of Reedsport - Payroll Fund
Pacific Security Bank
Umpqua Branch, The Oregon Bank
Wilbur McBath
City of Reedsport, Petty Cash
League of Oregon Insurance Trust
League of Oregon Insurance Trust
League of Oregon Cities Trust
League of Oregon Cities Trust
State of Oregon, Department of Motor V^icles
John A. DeBate
City of Reedsport, Payroll Fund
City of Reeds^rt
Pacific Security Bank
City of Reedsport, Payroll Fund
City of Reedsport
Pacific Security Bank
Pacific Security Bank
Folger Adam Co.
A & C Janitor Service
Bakers Saw Shop
Central Lincoln PUD
Coos Bay Welders Supply Co.
Courier
Courier
Coos Bay Stationery
David DeSau
4000.00
945.00
900.00
100.00
43.93
223.86
1170.26
322.70
108.37
20.00
9.00
1160.00
11000.00
15000.00
17972.11
4431.16
160.00
155.00
28.40
40.00
250.25
1550.20
3.00
64.02
106.15
117.86
4.60
/
October 7, 1974
David DeSau
Di^l-Fullhart Agency
Driftwood Nursery
Florence Auto Parts
Fire Equipment Company
Fred's Lock & Key
Feenaughty Machinery Co.
General Telephone
HGE, Inc*
HGE, Inc.
Charles Wuergler
Darryl Ross
Norm Hedgepeth
HGE, Inc.
Harris Uniforms
^ Hansen Electric Company
'' Hansen Electric Company
Industrial Steel & Supply Co.
Jack's Auto Electric, Inc.
Johnson Rock Products
Jim's Umpqua Drug
James R. Kelly
Department Of Revenue, State of Oregon
Meier Chevrolet-Buick Inc.
Rockwell International
Jayne & Miller
Moe's Feed and Garden Supply
Northwest Law Enforcement
James S. Overhuls
National Police Chiefs & Sheriffs Information
Public Employees Retirement
Social Security Division
The Photo Lab
Poseys
Pacific Water Works Supply
Pipeline Products Company
Paramount Pest Control, Inc.
Pennwalt Corp.
Pennwalt Corp.
Reedsport Motor Freight
Fire Department
Reedsport Outdoor Shop
Reedsport Police Department
Reedsport Logging Supply
Reedsport Repair & Machine Shop
Fire Department
Reedsport Auto Parts
Reedsport Concrete Products
Roy's Associated Tire Center
City of Reedsport
Stamper's J & J Tire Co.
Standard Oil Western
State Accident Insurance Fund
Sprouse Reitz
Stalcup Equipment Co.
Sparling
Southwestern Oregon Firemen's Association
Southwestern Oregon Fire Chief's Association
— Thompson Ford Sales
Reedsport Laundry & Thrifty Cleaners
Traffic Safety Supply Co.
Umpqua Plumbing Co.
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Bohemia Inc.
Laskey-Clifton Corp.
Department of Commerce, Buifiding Codes
Commercial Copy Center
Meeting adjourned.
ATTEST:
Tnomas S. Tymch
I. G. Johnson, City Adndnistrator
Bureau
4.60
282.00
48.00
49.45
48.60
18.60
367.92
624.79
4976.34
540.00
22.76
41.48
, 40.76
1236.00
1031.40
203.71
. 97.50
206.86
21.08
781.45
37.51
16.20
60.00
65.31
51.50
343.25
10.00
33.25
10.00
14.50
1114.97
1319.43
7.15
71.80
29.51
870.96
8.00
370.00
90.00
60.90
801.00
3.20
27.78
31.90
94.50
53.25
279.60
69.85
17.00
140.00
8.00
340.29
850.15
4.95
129.54
52.80
10.00
10.00
3.38
51.25
431.65
86.01
131.90
84.43
185.27
617.60
14.54
61.20
or
CJL^
Bernell McClay, Rec. Sec
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT 8:00 P. M. ON NOVEMBER 12, 1974 AT THE CITY HALL
Present: Mayor Thomas S, Tymchuk
Councilmen Oscar Anderson, H. J. Patterson, Ronald Hanson,
Albert Nimmler, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Rudy Ruppe
Meeting was called to order by Mayor Tymchuk. ^
Minutes of the October 7, 1974 meeting were approved.
Gaylord Vaughn, representing Cable TV, requested a rate increase for
TV service. The last rate increase of .25 had been allowed in 1970.
Mr. Vaughn explained that the reasons for the increase were econbmic -
all costs of operation have increased because of inflation. He ^
proposed a $1.00 increase per customer, but Mayor Tymchuk's proposal
that senior citizens be excluded from this increase would be made
a part of the proposal. Upon request of Councilman Hanson, Mr. Vaughn
agreed to furnish the councilmen with a financial report of the company
before any action is taken.
A proposed gambling ordinance was again discussed. Rev. Robert
Cantrell, Joe Arbuckle, Rev. Oliver Riley and Clarence Ford spoke
against passage of the ordinance. Earl Birdsill and Shorty Bethel
were in favor of passage. Petitions both for and against had been filed
with the City Council.
Motion was made by Hanson, seconded by Anderson that the City Council
not pass the gambling ordinance but recommend to the people interested
that they circulate legal petitions and get the required number of
signatures to bring the matter to a vote of the people of Reedsport,
if they desire passage of such an ordinance. Motion passed.
Aves 5 Navs 0 Abstain 1 (Nimmler)
City Attorney Stephen Miller stated that his office would be available
to draw up legal petitions.
City Administrator I. G. Johnson announced a meeting of the State
Highway Department in Roseburg to detemine priorities for spending
$150,000,000 available through issuance of highway bonds. Meeting
will be on November 14, 1974 at 8:00 P. M. City Administrator I. G.
Johnson and Councilmen Nimmler and Hanson will attend. Gaylord Vaughn
was requested to let members of the Port Commission know of the meeting.
A letter from Robert Cline, Chairman of the Planning Commission
requesting council sanction for Plsuining Commission to do preliminary
studies for roads and utilities in fringe areas was discussed.
Motion was made by Patterson, seconded by Nimmler to grant approval
of Planning Commission request to do preliminary planning of roads
and sewers for the area surrounding Reedsport. Motion passed.
Aves 5 Navs 0
Gaylord Vaughn explained the Port of Umpqua proposed Economic r-
Development Administration project. Mr. Vaughn stated that it is
a half million dollar project which will provide access roads to
Port of Umpqua property, repair docks, provide utilities and prepare
the site for an industrial complex. As outlined, it is a three way
project with the Port of Umpqua providing $50,000, Douglas County
$142,000 and the City of Reedsport $10,000. If the E. D. A. approves
the project, funds in the amount of $300,000 would be available through
that agency. Mr. Vaughn requested an unconditional commitment of the
City for $J.0,000. If the E. D. A. money is not received the City would
get the $10,000 back.
Motion was made by Patterson, seconded by Hanson that the City of
Reedsport commit $10,000 for the Port of Umpqua Economic Development
Administration Project, cash to be available February 15, 1975.
Motion passed. Aves 5 Navs 0
November 12, 1974
Roy Erichsen of HGE, Inc. presented a proposal from that company
regarding additional sewer facilities for the Wades Flat area.
Proposal requested that they be authorized to make a map of the
existing system, determine present and future loads, determine problem
areas and determine alternate solutions to the problems. Recommen
dations will be put in report form and filed with various governmental
agencies. City will then be in priority line for federal programs
when they become available. Estimated cost of study was $9300.
Motion was made by Hanson, seconded by Anderson that HGE, Inc. be
authorized to start after the first of the year to make the proposed
study of the Reedsport sewer system. Motion passed. Ayes 5 Nays C
City Administrator I. G. Johnson reported that the E. D. A. water
project in the Winchester Bay area and on Bolin Island is progressing
ahead of schedule. The fill is about one half completed in the
Winchester Bay area and the 10" line on Bolin Island has been laid.
One pump station requires that the Corps of Engineers hold a public
hearing for a discharge permit to dump into the Schofield. Work
on the Community Building will be completed in 3 to 6 weeks.
The possibility of painting the walls of the ballroom of the Community
Building was discussed. City Administrator I. G. Johnson recommended
that this not be considered at the present time but be included in
the Phase III remodeling of the Community Building.
Mayor Tymchuk stated that every effort will be made to have the
building ready and cleaned so that the Community Bazaar can be held
on December 7. Mayor Tymchuk will request that service organizations
be given the opportunity to help purchase dishes and utensils for the
kitchen.
A bill sulxnitted by Winchester Bay Seafoods for costs incurred during
a water break was discussed. The matter was turned over to the
City Attorney to determine if the City has any liability in this matter.
A problem.of drainage at N. 18th and Ivy was discussed. It was
suggested that the Planning Commission recommend a policy regarding
springs on property not in the city limits.
City Attorney Stephen Miller reported that he had received material
clarifying the flood insurance program. He is also drawing up an
ordinance as requested by the Planning Commission giving them authority
to act as the official body for public hearings on all zoning requests.
Copies of this ordinance will be mailed to council members for their
study.
City Administrator I. G. Johnson requested that City Attorney Stephen
Miller call for a public hearing before the City Council on the
street vacation on Elm Street adjacent to the site of the new city
warehouse.
League of Oregon Cities Convention will be held in Portland November
16-19.
Mayor Tymchuk reminded people of the public hearings to be held at
the high school at 1 P. M. auid 7 P. M. on November 14 regarding a
wilderness area within the Dunes National Recreation Area.
Motion was made by Nimmler, seconded by Anderson that the City of
Reedsport go cpn record in support of the Forest Service recommendation
against creating a Wilderness Area within the Dunes National Recreation
Area. Motion passed. Ayes 5 Nays 0
The following bills were approved for payment:
City of Reedsport, Dike Construction Fund 41.15
Charles Phillie 255.00
Charles D. Keller 30.00
Southern Pacific Transportation Co. 100.00
Ivar A. Stavig 92.50
City of Reedsport, Petty Cash 35.00
Pacific Security Bank 318.75
City of Reedsport, Payroll Fund 4000.00
Oregon State Highway Department 1000.00
Eldon John Kruse 32.00
76
November 12, 1974
City of Reedsport, Petty Cash 49.93
League of Oregon Cities Insurance Trust 312.70
League of Oregon Cities Insurance Trust 115.95
League of Oregon Cities Insurance Trust 1182.23
League of Oregon Cities Insurance Trust 223.86
HGE, Inc• 15605.01
City of Reedsport, E. D. A. Project 12803.81
Pacific Security Beuik 310.00
Calvin Duane Edgar 63.00
Charlie R. Martin 9.00
Delores P. Glover 5.00
Constance M. Either 5.00
Anna M. Karcher 5.00
Daniel J. Dunn 5.00
Harold G• Buck 5.00
Peter C. Mulder 5.00
Eugene E. Thomas 5.00
John H. Antos 5.00
Irene L. Eidson 5.00
Wilma J. Wiggins 5.00
James L. Clifton 5.00
Alice Anne Carlson 6.00
City of Reedsport, Petty Cash 47.46
City of Reedsport, Payroll Fund 1080.00
City of Reedsport, Payroll Fund 18909.85
Umpqua Community College 20.00
Reedsport Auto Parts 240.61
Umpqua Building and Hardv/are 107.86
Atlantic Richfield 6.76
Allen Parts & Equipment Co. 32.01
A & C Janitor Service 40.00
Bakers Saw Shop 102.40
Central Lincoln PUD 1538.60
Commercial Copy Center 189.00
Coos Bay Welders Supply 20.40
Courier 60.62
Coos Bay Stationery 89.00
Department of General Services 1.50
John T. Truett 129.87
Delta Communications 14.00
Department of Revenue, State of Oregon 61.00
Shirley Frederickson 3.87
Florence Auto Parts 55.24
Fred•s Lock and Key 23.40
Frenchie's Market 14.30
American LaFrance 153.60
Driftwood Nursery 21.38
General Telephone 603.56
Harris Uniforms 83.35
Jayne & Miller 250.00
Frank's Jiger Sales 33.75
Jim's Umpqua Drug 15.28
Industrial Steel & Supply Co. 120.67
Jack's Auto Electric, Inc. 54.60
League of Oregon Cities 88.00
Laskey-Clifton 5.00
Multnomah Coxinty 15.89
Oregon State Highway Division 146.43
Northwest Divers Supply, Inc. 8.50
Pacific Water Works Supply Co. 926.82
Pape Bros., Inc. 42.90
Paramount Pest Control, Inc. 8.00
Pennwalt, Corp. 94.50
Posey's 37.30
Oirville R. Powell 17.55
The Photo Lab 50.20
Social Security Division 1369.32
Public Employees Retirement Fund 1245.21
Reedsport Logging Supply 24.50
Reedsport Repair & Machine Shop, Inc. 94.25
Reedsport Motor Freight, Inc. 12.75
Reedsport Concrete Products 66.00
Reedsport Outdoor Shop, Inc. 6.45
Reedsport Police Department 24.52
Roy's Associated Tire Center
2.50
November 12, 1974
Reedsport Laxindry and Cleciners
Reedsport Fire Department
City of Roseburg
Standard Oil, Western
Scientific Eroducts
Stalcup Equipment Co.
Sprouse-Reitz Co.
Ivar A. Stavig
Stamper's J & J Tire Co.
Sun Printing Co.
State Accident Insurance Fund
Thompson Ford Sales
Union Oil Company
Utilities Supply Co.
Union Oil Company
Umpqua Industrial Supply Co.
Western Auto Associates Store
E. H. Ladum, Contractor
International City Mcinagement Association
Shell Oil Company
Thomas S. Tymchuk
Meeting adjourned.
ATTEST:
64.25
966.00
1230.65
689.83
24.60
195.39
4.95
92.50
6.00
109.15
840.90
13.20
213.53
413.81
8.44
126.16
42.58
22027.65
25.00
13.26
15.00
^ordS =^r
I. G. , City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT, AT 8:00 P. M. ON DECEMBER 9, 1974 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
- Councilmen Oscar Anderson, Albert Niitimler, Ben Henderson
- Ronald Hanson
City Administrator I. G. Johnson
- City Attorney Stephen Miller
Absent: - Rudy Ruppe
Meeting was called to order by Mayor Tymchuk.
Minutes of the November 12, 1974 regular meeting were approved.
City Administrator I. G. Johnson reported the results of the Nov. 5,
1974 election received from the office of the County Clerk as follows;
' Votes Received Votes' Cast
Thomas S. Tymchuk 903 1437
Leonard Sullens 534 1437
Connie Gibbons 553 1349
Leroy Chenoweth 458 1349
Jackie Viestenz 338 1349
H. J. Patterson 771 1331
Alan Stephens 356 1331
Roy Lewis 204 1331
Albert Nimmler 961 1385
H. F. Bethel 424 1385
:e.l40-B, Financial Disclosure - Yes 892 No 453
Certificates of Election will be issued to the successful candidates.
Motion was made by Hanson, seconded by Henderson, that the Certificate
of Election report from the office of the County Clerk be accepted.
Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson presented a letter from Tom Keel,
Douglas County Park Director, requesting a date on which he could
present park department programs to the City. Mayor Tymchuk requested
that no action be taken xintil the January 1975 meeting to allow time
to appoint a new Park Committee. He requested that he and each
councilman present one name to make up such a committee prior to the
January meeting.
Mayor Tymchuk, Albert Nimmler, H. J. Patterson, Ben Henderson, Ronald
Hanson, Oscar Anderson and Fire Chief Zack Turner reported on the
League of Oregon Cities Convention.
Chairman Ron Hanson, reported that the Finance Committee had met with
City Attorney Stephen Miller to work out a financial settlement with
Mr. Miller for his work in the Police Department investigation. Mr. ' "
Miller requested the following:
a. That the sum of $2,500 be established as a reasonable sum to
be paid for thejamount of work done by the office of the City
Attorney on the police matter.
b. That payments on said siam commence in January of 1975 with
a remittance by the City of $200.00 per month from Jainuary
through June for a total of $1,200.00 and that the remaining
$1,300 be paidjin a lump sum in July of 1975.
The Committee agreed that the monthly retainer would remain at the
present arraunt per month until July 1, 1975, at which time the amount
would be re-negotiated based upon an average of the hourly work done
for the City during the past year. It being imderstood that any
additional or extraordinary and non-regular work would be billed at
a regular hourly billing rate above the amount of the retainer and
that the trials would continue to be billed as separate items.
79
December 9, 1974
Motion was made by Patterson, seconded by Hanson that the conditions
of this proposal for payment to the office of the City Attorney be
approved. Motion passed. Aves 5 Nays_0_
Allowing groups to use the Community Building while it is still under
construction was discussed. It was agreed that it would not be
advisable to allow any use of the building until all contracts are
completed. Mayor Tymchuk stated that it is necessary to work out plans
for administration of the building to relieve the City office of any
of this responsibility.
Chief of Police Oirville Powell reported on the recent inspection of
the jail facilities and on his police training program.
A potential hazard created by storage of beams on the property of Kenny
Kent was discussed. A committee made up of the Fire Marshall, Zack
Turner, Building Inspector M. R. DeVelbiss and Police Chief Orville
Powell was appointed to investigate and report their recommendation to
the City Council.
Mayor Tymchuk reported that he had accepted the resignation of Lincoln
Swain from the ,Planning Commission.
Mayor Tymchuk reported that he had contacted the Reedsport High School
Student Body President requesting that he appoint a committee to
represent that body at meetings of the City Council. ^
Request by the Planning Commission to e3q>and their authority on public
hearings was again discussed. City Attorney Stephen Miller stated
that he is waiting to get more information from Planning Commission
Chairman, Robert Cline, and would then proceed to formulate such an
ordinance. Purpose of the ordinance is not to take any authority
away from the City Council but to streamline procedures to es^edite
action on zoning requests by eliminating duplicate hearings.
City Attorney Stephen Miller stated that he is opposed to proposed
legislation before the State Legislature to eliminate all Municipal
Court authority over traffic violations. Such action would eliminate
all local control over local issues and result in loss of revenue to
cities.
William Lillebo inquired whether the City Attorney's office is taking
steps to clear up an oversight in zoning property belonging to the
First National Bank. City Attorney Stephen Miller reported that
William Jayne is in the process of preparing an ordinance to clear
up the ambiguity and this will be presented to the next council meeting.
City Administrator I. G. Johnson read a request from Donald Knudsen
requesting permission to start a security patrol. This matter was
referred to the Police Committee for further investigation.
City Administrator I. G. Johnson reported that he and other members
of the City Council have met' with representatives from Housing cind
Urbcui Development to discuss Community Development Program requirements.
The City of Reedsport is eligible for funds in the amount of $720,000
over a five year period providing certain actions are taken by the
City and certain conditions met.
After discussion it was decided that the City Council will hold the
public hearings required for the Community Development Program rather
than appoint an Advisory Board.
Motion was made by Patterson, seconded by Hanson that the City Council
hold the first public hearing on the Community Development Program
on Monday, January 13, 1974 at 8:00 P. M. at the City Hall. Motion
passed. Aves 5 Navs 0
All information will be given to the press and local radio stations
so that the public may be informed of the public hearings on the
Community Development Program.
Mr. George Wheat presented a request that an ordinance be drawn up
permitting social games for civic, social, fraternal and non-profit
orgainizations. City Attorney Stephen Miller stated that he will draw
up such an ordinance to be presented to the Council at the January meeting.
December 9, 1974
City Administrator I. G. Johnson thanked Laskey-Clifton Coirporation,
Councilmen Ben Henderson and Oscar Anderson for oise of their equipment
and help during the recent serious water line break.
The following bills were approved for payment:
Thomas Tymchuk
Irving Johnson
Zack Turner
A1 Nimmler
Ben Henderson
Oscar Anderson
H. J. Patterson
Connie Gibbons
Ed Whitmore
Heinz Kaufmann
Robert Cline
City of Reedsport, Payroll Fund
Ron Hanson
Steve Miller
Justice Court
City of Reedsport, E. D. A. Project
H. G. E. Inc.
Laskey-Clifton, Inc.
Winfield Muffett, Jr.
State of Oregon, Department of Motor Vehicles
Jack Calvin Bunch
Thomas Robert Moore
League of Oregon Cities Life Ins. Trust
League of Oregon Cities (Sal. Con.)
League of Oregon Cities (Med.)
League of Oregon Cities (Dental)
U. S. Post Office
H. G. E. Inc.
Laskey-Clifton. Inc.
Theodore C. Gibbons
William C. Smith
City of Reedsport
City of Reedsport - Payroll Fund
Bruce Girard
Procurement Division, Dept. of Gen Services
Department of Motor Vehicles
City of Reedsport - Petty Cash
Rickie Weems
James Richard Simmons
Oscar Anderson, Jr.
A & C Janitor Services
Al's Market
Bohemia, Inc., Umpqua Division
Bakers Saw Shop
Central Lincoln PUD
Commercial Copy Center
City of Reedsport
Cornell Manufacturing Co.
Robert A. Cline
Chambers Plumbing and Heating, Inc.
Coast to Coast Stores
Courier
Coos Bay Welders Supply Co.
Douglas County Clerk
Department of Revenue, State of Oregon
Engineered Control Products
Fred•s Lock and Key
Fire Equipment Co.
Florence Auto Parts
Feenaughty Machinery Co.
Frenchie's Market
Connie Gibbons
General Telephone Co.
Oregon State Highway Department
Harris Uniforms
Rod Hague Welding and Repair
Hanson Automotive
Ben Henderson
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
60.00
60.00
60.00
4000.00
90.00
90.00
14.00
23,740.84
3,137.93
58,148.70
75.00
5.00
10.00
16.00
322.70
109.06
1165.35
208.30
224.80
1446.03
25789.36
305.00
75.00
1080.00
17578.06
100.00
2850.00
8.50
48.71
75.00
27.00
18.00
40.00
30.51
927.58
22.46
1646.00
27.95
140.00
58.41
48.00
179.30
6.88
63.43
17.93
7.32
56.00
33.20
5.90
189.00
3.88
108.91
7.15
18.00
527.75
65.36
39.95
1.25
5.00
18.00
December 9, 1974
Ronald O. Hanson
Industrial Steel & Supply Co..
Johnson Rock Products
Jack's Auto Electric, Inc.
Jim's Umpqua.Drug »
Heinz Kaufmann ^
Laskey-Clifton Corporation
Moe's Feed and Garden Supply
Kenneth Murphey
Northwest Law Enforcement
Oregon Association Chiefs of Police
H. J. Patterson
Pacific Water Works Supply Co.
Orville R. Powell
Posey's
Pennwalt Corp.
Pacific Motor Trucking Co.
Paramount Pest Control, Inc.
The Photo Lab
Mast Bros. Automotive
Reedsport Motor Freight, Inc.
Reedsport Logging Supply
Reedsport Auto Parts
Roy's Associated Tire Service
Reedsport Police Department
Reedsport Outdoor Shop
Fire Department
Stampers J & J Tire Company
Standard Oil Company, Western
Scientific Products
The Allen Smith Company
Salem Iron Works
Ivar A. Stavig
State Accident Insurance Fund
Social Security Division
Public Employes Retirement Fund
Zack Turner
Thompson Ford Sales
Utilities Supply Co.
Gaylord Vaughn
Vick Chevrolet-Buick Inc.
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Hansen Electric Company
Coos Bay Stationery
Shell Oil Company
Union Oil Company
Ed Whitmore
Meeting adjourned.
ATTEST:
18.00
62.89
4135.73
24.05
5.82
48.00
5.00
30.24
72.85
20.65
25.00
18.00
513.52
5.00
142.55
94.50
8.90
8.00
6.60
7.50
22.68
8.10
198.36
14-00
22.39
45.75
1023.00
52.09
814.68
24.60
50.00
231.50
92.50
813.40
1229.32
1175.15
27.00
70.54
54.73
950.00
6.90
75.49
22.69
131.25
62.05
11.04
156.21
30.00
lomas S.
I. G. City Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE REGULAR MEETING OF THE COMMON COU[tJCIL OF THE CITY
OF REEDSPORT AT 8:00 P. M. ON JANUARY 6,.1975 AT THE CITY HALL
Present; Mayor Thomas S- Tymchuk
Council Members Ronald Hanson, H. J. Patterson, Oscar
Anderson, Connie Gibbons, Albert Niramler, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Meeting was called to order by Mayor Thomas S. Tymchuk.
Thomas S. Tymchuk was sworn into office as Mayor for a two year term
by City Administrator I. G. Johnson,
The following persons were administered the oath of office for four
year terms on the City Council by Mayor Thomas S. Tymchuk:
Albert Nimmler
H. J. Patterson
Connie Gibbons
Invocation was given by The Rev. Oliver Riley.
Councilman Albert Nimmler nominated Ronald Hanson for President of
the City Council. Second by Ben Henderson. Ben Henderson moved
that nominations be closed, second by Oscar Anderson. Motion carried. . ' 'i

Motion was made and seconded that Ronald Hanson be elected President
of the City Council. Motion passed. Aves 5 Navs 0 Abstain 1 (Hansor)
Minutes of the December 9, 1974 meeting were approved with the following
corrections:
Regarding the Finance Committee agreement with Stephen Miller on the
police investigation, delete "Chairman Ron Hanson" to read "Councilman
Ron Hanson." Delete "Mr. Miller requested" to read "the following
agreement was reached."
Mayor Tymchuk made the following committee appointments for the year 1975:
Finance
Water
Streets and Sewers
Building, Playground, Lights
Police
Fire
Youth
Connie Gibbons, Ch.
Ronald Hanson
Oscar Anderson, Ch.
Albert Nimmler
Ronald Hanson, Ch.
Ben Henderson
Ben Henderson, Ch.
Oscar Anderson, Jr.
H. J. Patterson, Ch,
Connie Gibbons
Albert Nimmler, Ch.
H. J. Patterson
Thomas Tymchuk
Mayor Thomas Tymchuk recommended the re-appointment of Robert Cline
and Mervyn Cloe to 4 year terms on the Planning Commission.
Motion was made by Anderson, seconded by Nimmler to re-appoint
Mervyn Cloe and Robert Cline to four year terms on the Planning
Commission. Motion passed. Aves 6 Navs 0
Mayor Tymchuk called for nominations for a one-year term on the
Planning Commission to complete the unejqsired tern of Lincoln Swain
who resigned.
Oscar Anderson nominated Al Dorsey for the one year term on the Planning
Commission. Motion was made by Nimmler, seconded that nominations be
closed. Motion passed. Motion was made by Anderson, seconded that
Al Dorsey be appointed to the one year term on the Planning Commission.
Motion passed. Aves 6 Navs 0
Mayor Tymchuk called for nominations for a position on the Library
Board to replace Jack Unger who had asked to be relieved of his duties.
Motion was made by Hanson, seconded by Anderson that VJilliam Elseviere
be appointed to the Library Board. Motion passed. Aves 6 Navs 0
83
January 6, 1975
Mayor Tymchuk presented Bill Brock, Student, Body President at Reedsport
High School. Mr® Brock introduced Linda Kruse and Brad Rasmussen
to serve on the Youth Committee of the City Councilo
The following persons were appointed to form a Park Committee: Hank
Harrington, Jack Blum, James Mix, Margaret Anderson, Clarence Hahn,
Spencer Johnson, George Marks, Jake Borge,
A tentative date of January 20, 1975 was set as the date for the first
meeting of the Park Committee, Council members were requested to meet
with the Park Board at that time. Mr. Keel of the Douglas County
Park Department will be invited to attend to outline park programs
which may be available to the City. City Administrator I. G. Johnson
was requested to contact Mr. Keel to see if this is a suitable date
for him.
ORDINANCE NO. 515 A - FIRST READING
City Attorney Stephen Miller read ORDINANCE, NO, 515 A AN ORDINANCE
AMENDING ORDINANCE NO. 515 TO PROVIDE FOR ZONE CLASSIFICATION AND
DECLARING AN EMERGENCY.
Motion was made by Hanson, seconded by Patterson that Ordinance No. 515 A
be approved. Motion passed. Aves 6 Navs 0
ORDINANCE NO. 515 A - SECOND READING
City Attorney Stephen Miller read Ordinance No. 515 A by title only.
Motion was made by Hanson, seconded by Nimmler that Ordinance No. 515 A
be approved. Motion passed. Aves 6 Navs 0
OyPINAKTCE NO. 515 A - THIRD READING
City Attorney Stephen Miller read Ordinance No. 515/toy title only.
Motion was made by Henderson, seconded by Patterson that Ordinance
No. 515 A be adopted. Motion passed. Aves 6 Navs 0
PUBLIC HEARING ON STREET VACATION FOR A PORTION OF ELM STREET IN
BLOCK 101 and 102 was called. ,
Purpose of this vacation is to make the legal description fit the
street as it is presently located. The only owners affected are
James DeWitte, Roy Koch and the City of Reedsport. No opposition
was voiced to the street vacation.
Motion was made by Henderson, seconded by Nimmler^ that a portion
of Elm Street within block 101 and 102 be rededicated and that the
City Attorney draw up an ordinance to that effect. Motion passed.
Aves 6 Navs 0
A request by Reedsport Concrete Products that they be allowed to
install a dry sump disposal unit on Port of Umpqua leased property
was discussed.
City Administrator I. G. Johnson recommended that this request be
allowed. Motion was made by Anderson, seconded by Nimmler that
Reedsport Concrete Products be allowed to install a dry sump disposal
unit on Port of Umpqua property. Motion passed. Aves 6 Navs 0
Motion was made by Nimmler, seconded by Patterson authorizing the
signing of an agreement with Harlan, Gessford, Erichsen, Inc. for
engineering studies previously requested on the sanitary sewer system
for Wades Flat at a price of $9,300. Motion passed. Aves 6 Navs 0
Gaylord Vaughn, representing Cable TV again presented that company's
request for a rate raise of $1.00 per customer, with the exception
of persons over the age of 65. Mr. Vaughn had submitted a financial
report on Cable TV to members of the City Council for their study.
Councilman Nimmler stated that he thought Cable TV was entitled
to a raise, but proposed a .25 raise until the service is upgraded.
Lengthy discussion followed with all other council members expressing
the belief that the $1.00 raise was not unreasonable.
Motion was made by Nimmler that a rate raise of .25 be allowed for
Cable TV. Motion died for lack of a second.
January 6, 1975
Motion was made by Hanson, seconded by Gibbons that the requested
raise of $1.00 per customer (persons over 65 excepted) for Cable
TV be approved. Motion passed. Ayes ^ Nays 1_ (Nimmler)
City Administrator I. G. Johnson explained terms of a 1964 agreement
between Diehl and^ Serfling and the City of Reedsport. Agreement
made at that time called for Di^l and Serfling to advance the City
$20,000 as partial payment for a pumping station to supply water
service to Crestview Heights to enable^ that area to be developed for
housing. To date $5000 of the principal has been paid.
City Administrator I. G. Johnson proposed that the balance of $15,000
principal be repaid at the rate of $3,0UU per year over a 5 year
period. Payment of $2b25 in back interest is also due making a total
of $5825 due at this time. No more interest is due as interest was
stopped in 1967.
Motion was made by Hanson, seconded by Anderson that the City Admin
istrator be given permission to negotiate a contract with Diehl
and Serfling as proposed. Motion passed. Aves 6 Navs 0
Gaylord Vaughn reported that the Port of Umpqua E. D. A. project
application has been sutoitted and he has been infoimied that it
stands a very good chance of being approved and funded this fiscal year.
Mayor Tymchuk called upon the newly appointed members of the Youth
Committee, Linda Kruse and Brad Rasmussen,to express their views as
to some of the needs of the community. Recreation and jobs for youth
were prime concerns. Mayor Tymchuk invited them to meet with the
Park Committee if they so desire.
Recess called.
Meeting re-convened.
Steve Cox of HGE, Inc. reported on progress of the water transmission
line project. Mr. Cox stated that work is completed on Bolin Island
and the lines have been tested and found to be satisfactory. Powers
Company will be starting work on the submarine crossing^ by the middle
of February and it is expected that water can be furnished to Bolin
Island by May 1975. Pipe for the other portion of the contract will
be here about May 1, 1975. Delivery date for the piamps for the new
pump stations has been set at August 1975. The needed permit from
the Corps of Engineers for the one pvimp station has not yet been
received.
Mayor Tymchuk reported that he has received a check from the Soroptimist
Club for $25.00 and from the Eagles Lodge for $50.00 to be used to help
purchase dishes and needed equipment for the Community Building.
Councilman Hanson requested clarification of action regarding roof
trusses stored on the property of Kenny Kent. Fire Marshall Zack
Turner and Building Inspector M. R. DeVelbiss reported that Mr. Kent
has agreed to brace the trusses to make them safe but as yet yas
done nothing. Mr. Turner will check on the matter.
Councilman Ron Hanson suggested that future Council meetings be
planned to last no later than 10:00 P. M. If necessary two meetings
per month could be held.
Mr. V/illiam Sturgeon brought up the problem of parking ^in front of
the Greyhound bus depot. City Administrator I. G. Johnson stated
that Greyhound Company was requested to furnish the City with the
necessary signs to restrict the parking in this area but as yet none
have been received. Alternate solutions were discussed. Mayor
Tymchuk recommended that the original agreement be adhered to that
the Greyhound Company be required to furnish signs if they wish the
parking to be restricted in the area. City Attorney Stephen Miller
stated that he will furnish Mr. Sturgeon with a copy of the letter
which he sent to Greyhound Company requesting the signs.
Request for permit for a security patrol was discussed. Chairman
Patterson of the Police Committee stated that he feels that basically
the security of the City rests with the Police Department, that anyone
January 6, 1975
licensed for security patrol should be trained and that any activity
would have to be coordinated with the Police Department. To insure
that the City Council has control over any such licensing he requested
the passage of Ordinance No. 528,
ORDINANCE NO. 528 - FIRST READING
City Attorney Stephen Miller read ORDINANCE NO. 528 - AN ORDINANCE
DECLARING THE BUSINESS OF SECURITY PATROLS IN THE CITY OF REEDSPORT
TO BE ONE REQUIRING COUNCIL ACTION BEFORE ISSUANCE OF ANY LICENSE,
AMENDING ORDINANCE NO, 377; AND DECLARING AN EMERGENCYMotion
was made by Patterson, seconded by Henderson that Ordinance
No. 528 be approved. Motion passed. Ayes 6 Navs 0
ORDINANCE NO. 528 - SECOND READING
City Attorney Stephen Miller read Ordinance No. 528 by title only.
Motion was made, seconded and passed that Ordinance No. 528 be approved.
Ayes 6 Navs 0
ORDINANCE NO. 528 - THIRD READING
City Attorney Stephen Miller read Ordinance No. 528 by title only-
Motion was made by Henderson, seconded by Anderson and passed that
Ordinance No. 528 be adopted. Ayes 6 Nays 0
The unsightly condition around the Harry Johnson home at 112 N, 10th
was discussed. Fire Marshall Zack Turner stated that he had made
every effort but had been unable to get any response from the owner.
Mr. Turner recommended that the Council take action on the matter.
Motion was made by Nimmler, seconded by Patterson that the Covmcil
declare that nuisance does exist and that the City Attorney be
instructed to proceed with legal action against the owners of the
property at 112 N. 10th. Motion passed. Ayes 6 Navs 0
City Attorney Stephen Miller reported that he is preparing a Bicycle
Safety Ordinance 247 to supplement Ordinance 247 and a copy will be
sent to Otto Behrman, Chairman of the Bicycle Committee, for his
review.
City Attorney Stephen Miller presented a revised Personnel Policy
for the City. Changes were made regarding the Police Department
to comply with requirements of the Board of Police Standards.
Motion was made by Patterson, seconded by Nimmler that the revised
Personnel Policy be adopted allowing new policies to go into effect
as presented by the City. Motion passed. Ayes 6 Nays Q
City Attorney Stephen Miller stated that he is v/aiting to hear from
Planning Commission Chairman Robert Cline before proceeding with an
ordinance to amend Ordinance 275 expanding the authority of the
Planning Commission.
City Attorney Stephen Miller discussed some areas of concern in an
ordinance soon to be presented to update the City's criminal of
ordinance. Copies of the proposed ordinance will be mailed to members
of the Council for their studycity
Administrator I. G. Johnson announced that a public meeting be L^d beforfSe City Council on January 13 to get citizen xnput
regarding the Housing and Urban Development
to meet the requirements on time.
-Uw o=4-4-o-rcon seconded by Anderson that the City
Funds when they are available. Motxon passed. Ayes_6_ Nays
January 6, 1975
City CounciL instructed City Administrator I. G. Johnson to proceed
to make contacts and explore possible routes to follow to get help
in making the necessary study and putting together an application
for Community Development Funds as required by HUD.
Mayor Tymchuk and the City Council requested that City Administrator
I. G. Johnson draw up a job description for someone to be hired as
his assistant,
A gambling ordinance was again discussed. Councilman Hanson stated
that he felt any action on an ordinance at this time is unnecessary
since no petitions have been presented asking to have the issue put
on the ballot. Rev. Oliver Riley and Clarence Ford protested the
passage of a gambling ordinance. George Vvheat explained that the
request for an ordinance which he had sutmitted was different from
the original request in that it requested only that social games
be allowed for members of fraternal organizations, clubs or churches
and not for the public.
Mayor Tymchuk expressed the view that the ordinance requested should
be drawn up and read and presented at three different meetings. This
would give the Council time to consider it carefully and also give
time for citizens to present their views. City Attorney Stephen
Miller was instructed to draw up such an ordinance, patterned after
the Roseburg ordinance but leaving out certain specified items. This
ordinance will be presented at the next regular meeting of the City
Council.
The following bills were approved for payment
Umpqua Branch, Oregon Bank
Fred *s Lock & Key
E. H. Ladum
E. H. Ladum
City of Reedsport, Payroll Fund
John R. Fryer
City of Reedsport, Petty Cash
City of Reedsport, E. D. A. Project
HGE, Inc-
Laskey & Clifton Inc.
International Assoc. Chiefs of Police
Vv'infield F. Muffett, Jr.
Velda Petersen
Bureau of Governmental Research and Service
League of Oregon Cities Life Ins. Trust
League of Oregon Cities (Salary Cont.)
League of Oregon Cities Ins. Trust (Dental)
League of Oregon Cities Ins. Trust (Med.)
Ronald Bernard Williams
Judith Kay Grether
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Diehl & Serfling
Donald Lee Hedges
Oscar Anderson, Jr.
A & C Janitor Service
Bohemia, Inc.
Central Lincoln PUD
Coast to Coast Stores
Diehl-Fullhart Agency
Dunn's Department Store
Fire Engineering
General Telephone
Gem Chemical Co.
The Goodyear Tire & Rubber Go.
Hansen Electric Company
Home Safety Equipment Co., Inc.
Hach Chemical Company
Industrial Steel & Supply Co.
Jayne & Miller
50431.58
23.40
20000.00
8158.11
4000.00
305-00
44,89
10415.25
3521.84
40072.84
25.00
75.00
5.00
7.72
317.70
102.93
205.58
1091.04
16.00
16.00
1080.00
18129.78
4000.00
210.00
70.83
40.00
431.76
1777.20
13.59
235.00
144.00
18.00
544.30
19.45
66.52
67.06
50.89
30.83
25.90
30.24
January 6, 1975
International Assoc. Chiefs of Police 10.00
International City Management Association 83.06
League of Oregon Cities 483.25
Oregon Fire Chief's Association 15.00
Dune Country Printers 7.75
Oregon Eire Marshals Association 5.00
Albert B. Nimmler 53.15
Northwest Divers Supply, Inc. 6.00
Pacific Water V7ork.s Supply 491.25
Paramoiint Pest Control, Inc. 8.00
Procurement Division, Department of General Services 8.00
Posey's 107.60
Orville R. Powell . 4.19
Social Security Division . , 1244.70
Public Employees Retirement System 1212.05
Reedsport Fire Department 1095.00
Reedsport Repair Si Machine Shop, Inc. 17.50
Reedsport Laundry & Cleaners 85.25
Reedsport Shoe Repair 3.00
Roys Associated Tire Center 26.00
Reedsport Auto Parts , , , 406.02
Ivar A. Stavig 92.50
State Forester 136.47
Tom's Auto Body 100.00
Umpqua Industrial Supply Co. 111.62
Department of Revenue, State of Oregon 55.00
Jack's Auto Electric, Inc. 2.97
Shell Oil Company 15-75
Moe's Feed and Garden Supply 29.82
Jim's Umpqua Drug 16.28
Frenchie *s Market 16.90
The Photo Lab 8.15
Scientific Products 24.60
Reedsport Police Department 34.32
Laskey-Clifton Corporation 385.74
Courier 10.45
Noble Drug 57.78
Bakers Saw Shop 359.97
Umpqua Building and Hardware 35.07
Fire Equipment Co. 29.70
Pacific Motor Trucking Co. 9.06
Coos Bay Welders Supply Co. 3.00
Coos Bay Stationery 71.00
State Accident Insurance Fund 823.95
HGE, Inc. 518.00
HGE, Inc. 1034.32
Al's Market 20.73
Stamper's J & J Tire Co. 14.75
Standard Oil Co., Western , 521.95
Meeting adjourned.
ATTEST:
iomassTrynSuxr^a^^
I. G. John^i^, City Administrator Bernell McClay« Sec.
88
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
TO HOLD A PUBLIC MEETING TO DISCUSS THE COMMUNITY DEVELX)PMENT
PROGRAM OF THE HOUSING AND URBAN DEVELOPMENT on January 13, 1975
at 8:00 P. M. at the City Hall
Present; Mayor Thomas S. Tymchuk
Council Members Ronald O. Hanson, President; Albert Nimmler;
Oscar Anderson, H. J. Patterson, Connie Gibbons, Ben
Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Others present: Chief of Police Orville Powell, Fire Marshall
Zack Turner; News media Jerome Kenagy, Wes Lockard,
Dinah Adkins, Larry Bacon, Earl Sykes; Senior Citizens
Carrie Orr, Mildred Marttala, Minnie Glasser, Walter
Marttala, Walter Pickett, Ralph Wagner, Thomas Gardiner,
Jake Borge, Juainita Reeves, Olivia Dopp, Earl Birdsall,
Jerry Hensen, Eva Hensen, Berniece Jorgensen, Ted Gabriel
Clarence Ford, Ray Brandon; other interested persons cuid
taj^ayers - Ora Ferguson, Peter Mulder, Louise Fritz,
Donald Blabon, William Gibbons, Rev. Oliver Riley, Ted
Gibbons, Grant Crook, Jody Rice, IVcOi Allen, Tommy Rice
Meeting was called to order by Mayor Tymchuk. Mayor Tymchuk
e:^lained that the meeting was called for the purpose of getting
citizen input to help establish priorities for the spending of funds
which may be available to the City through the Community Development
Program of the Housing and Urban Development. The City of Reedsport
is eligible to receive as much as $183,000 per year over a five year
period from these funds if an acceptable program is worked out which
meets all requirements. This is the first of three public meetings.
City Administrator I. G. Johnson was called upon to explain the
program. Mr. Johnson stated that the program is planned mainly
for meeting the needs of low and moderate income people and can not
be used for many projects. Money can be used to upgrade blighted
areas,- to construct and improve neighborhood facilities, senior centers,
youth centers, historic sites, to beautify urban lands and many other
projects. Projects for which this money can not be used were also
listed. Application for the funds must be in by March 1, 1975. It
is the responsibility of the City Council to receive citizen ideas
and then establish priorities for an acceptable program.
Mayor Tymchuk called upon citizens to give their ideas of needs for
the community.
A large group of senior citizens presented a request for funding
for a senior citizen facility in the amount of $38,640.00. Speaking ''
in support of this program were Ralph Wagner, Jake Borge, Earl
Birdsall, Clarence Ford, Ted Gabriel and Walter Pickett.
Other persons supporting projects were:
Louise Fritz - es^anded and improved park facilities and progr
Alan Stevens - water line improvements in the Bowman Road area
Don Dillon - sanitary sewer improvements on Winchester Avenue
Peter Mulder - supported sewer improvements on Winchester Avenue!^
Ivan Allen - sewer improvements on Winchester Avenue
Ora Ferguson - street improvements in needed areas
Police Chief Powell - felt that a youth center and program
would greatly benefit the area
Donald Blabon - youth center
Pete Mulder - garden lots for senior citizens
Tommy Rice - supported any project which would benefit the most
people
Jody Rice and Rev. Oliver Riley stated that they were present
mostly for information
City Administrator I. G. Johnson explained that water and sewer projects
may not be acceptable if other programs are available for that purpose.
Mr. Steve Cox of H. E. E., Inc. e:»^lained that there are such programs
under D. E. Q. and E. P. A. but he doubts that any answer from them
would be available by March 1.
'•,v?
January 13, 1975
89
Mr. Johnson stated that it might be possible to combine a facility
for use of both senior citizens and youth. Councilmcin Nimmler
supported the idea. Senior citizen e^^ressed very little support
for this idea. Councilman Hanson asked who would be responsible for
operational costs if such a facility were to be built. City
Administrator Johnson stated that it would have to be a public building
and the City would have to assume all operational costs. Senior
Citizens expressed the view that they were in a position to help with
operational ejq^enses.
Coiincil members were
Oscar Anderson •
Ben Henderson -
Albert Nimmler •
Connie Gibbons -
Ronald Hanson -
H. J. Patterson
Meeting adjourned.
ATTEST:
questioned individually with the following response
• all ideas worth considering - felt that Bowman
Road water system should have high priority
all ideas good - supported park development in
the Dunes Headquarters area
• felt that a combined senior citizen and youth
center could be beneficial to all concerned
• was in sympathy with needs of the Senior Citizens
felt all suggestions worth while - must keep in
mind that we don't add a tcix burden
- agrees with needs of senior citizens and youth -
hopes water and sewer problems can qualify - also
supports need for street improvements
Mayor Tymchiik reported that the Council of Governments has been
contacted and they will take over the work of setting up a program
and completing the application for Community Development Funds for
the City of Reedsport at no cost to the City once priorities have
been established.
Mayor Tymchuk announced that a meeting of the Park Committee will
be held on January 21 at which Tom Keel of the Douglas County
Park Department will explain park programs which may be available
to the City.
The next public meeting for discussion of the Community Development
Program will be held on Monday, January 20, 1975.
City Attorney Stephen Miller presented the following resolution:
RESOLUTION - BE IT RESOLVED: "That the mayor and the City Adminis
trator of the City of Reedsport, Douglas County, Oregon, are hereby
authorized and directed to e3Q)end on behalf of the City of Reedspprt
the sum not to exceed EIGHTEEN THOUSAND THREE HUNDRED DOLLARS
($18,300.00) for the purposes of paying all expenses incurred in
completing the application, studies and documents required by H.U.D.
to be made by the City in conjunction with the Community Development
Act of 1974.
That the City of Reedsport accept reimbursement for said expenditures
from the grant monies when received.
That the Mayor and City Administrator of the City of Reedsport,
Douglas County, Oregon, are hereby authorized to execute on behalf
of the City any and all instruments and notes necessary to carry out
this Resolution."
Motion was made by Ronald Hanson, seconded by Oscar Anderson that
the resolution as stated be adopted. Motion passed. Aves 6 Navs 0
ThomS S. Tyii^huk, ^ayor
I. G. Johfi^n, City Administrator Bernell McClay, Rec7^
90
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT TO
HOLD A PUBLIC MEETING TO DISCUSS THE COMMUNITY DEVELOPMENT PROGRAM
OF THE HOUSING AND URBAN DEVELOPMENT ADMINISTRATION ON January 20,
1975.
Present: Mayor Thomas S. Tymchuk
Council rriCTibers Ronald Hanson# President; Connie Giblaons
Oscar Anderson, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Others present: Al Hooten, Council of Governments; Orville Powell,
Chief of Police; news media Jerome Kenagy, Wes LocXard, Earl Sykes;
Senior Citizens Carrie Orr, Mildred Marttala, Minnie Glasser, Elsie
Vanderpool, Walter Marttala, Clara Gardiner, Thomas Gardiner, Walter
Pickett, Thelma Borge, Jake Borge; Bicycle Committee members Bill
Mansell, Marjorie Crueger; other taxpayers Paul Fritz, Jim Cooper,
Vern Sandberg, Allen Stevens, Earl Smiley, Frank Russell, Leon
Martin, Allen Gillett, Marilyn Townsend, Robert Olstrom, Helen Leach,
Rev. Oliver Riley, Jean Train, Harold Train, Barbara Wall; Jackie
Viestenz and Kay Antos representing the Community Building Advisory
Board and the Association of University Women.
Meeting was called to order by Mayor Thomas S. Tymchuk. Purpose of
the meeting was to obtain further input into a program for spending
of Community Development Funds.
Mayor Tymchuk introduced Al Hooten, Assistant Director of the Council
of Governments, who will put together the program and application for
the Community Development F\inds for the City of Reedsport.
Mayor Tymchuk called upon citizens present to express their thoughts
on the needs of the community.
Jackie Viestenz representing the Association of University Women
presented five programs which they felt were important:
1. Bicycle paths
2. Tennis courts
3. Sidewalks
4. Lower Umpqua Recreation Association
5. Support for recycling center
As Chairman of the Citizens Advisory Board for the Community Building
Jackie Viestenz stated that she felt that another building for senior
citizens or youth would be duplicating the purpose of the Community
Building.
At the request of Marjorie Crueger, City Administrator I. G. Johnson
again read the list of eligible and ineligible projects.
Alan Stevens, Leon Martin, Allan Gillette, Harold Train, Mrs. Larry
Wall, Bill Walker presented arguments in favor of upgrading water,
drainage and paving in the Bowman Road area. Helen Leach wanted
clarification of the program and felt that money should be turned
over to the city to be used where needed to make a more livable place.
Earl Birdsill and Jake Borge again supported the need for a senior
citizen center.
Rev. Oliver Riley requested a definition of the word "blight" and
wanted to Icnow if money could be used to correct conditions that
would bring on blight.
The matter of putting in sidewalks along Longwood Drive near Highland
School was discussed. Area is not within the city limits.
Mr. A, Hooten reported that he will attend a meeting in Portland on
Friday with HUD officials to try to get answers to many questions.
A third public meeting will be held on Monday, January 27, at 8:00 P.
Meeting adjourned.
ATTEST:
Th^ia^S. ,^aWr
I. G. Joanson, City Administrator ernell Mr?cia\/. Rat*.
M.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT TO
HOLD THE THIRD PUBLIC MEETING TO DISCUSS THE COMMUNITY DEVELOPMENT
PROGRAM OF THE HOUSING AND URBAN DEVELOPMENT ADMINISTRATION on January 27,
1975 at 8:00 P. M.
Present
Absent:
Mayor Thomas S. Tymchuk
Council members Connie Gibbons and Ben Henderson
City Administrator I. G. Johnson
Ronald Hanson, Oscar Anderson, Albert Nimmler, H. J. Patterson
Also present: A1 Hooten, Council of Governments; Orville Powell,
Chief of Police; Youth Committee Linda Kruse, Brad Rasmussen; Water
Superintendent Bert Bartow; news media Jerome Kenagy, Wes Lockard,
Earl Sykes; Senior Citizens Thomas Gardiner, Clara Gardiner, Berenice
Jorgensen, Edna Snider, Thelma Borge, Jake Borge, Fred Sankey, Jerry
Henson, Ilivia Dopp, Eva Henson, Clarence Ford; others - Robert Frank,
A. D. Gillette, Jack Smith, Jr., William Mcinsell, Maxine Mansell, Ted
Gibbons, Grant Crook, Cheri Jordan, Jim Gibbons, Pete Mulder
Meeting was called to order by Mayor Tymchuk.
Citizens were called upon to give their ideas of special needs for
the City of Reedsport.
Ted Gibbons spoke for youth of the area and listed the following needs:
1. Youth center
2. Designated area for racing cars
3. Movie theater
4. Bowling alley
5. Miniature golf course
Pete Mulder supported a park and youth program with special emphasis
on summer time work for youth. Bill Mansell encouraged concentrating
park development on one large park with many types of facilities to
be located on the property adjacent to the Dunes National Headquarters.
Linda Kruse and Brad Rasmussen supported youth and senior citizen center
but also encouraged improvements to street, water and sewer systems.
Jake Borge, Clarence Ford, Clara Gardiner and Edna Snider emphasized
the needs of senior citizens. Grant Crook spoke for youth of the area
but also encouraged cooperation between youth and senior citizens.
Carl Tenant encouraged cooperation between all factions to bring about
the most benefit to the most people. Mrs. Henson encouraged use of
the Commxinity Building since so much money, has already been spent on
it rather than putting money into additional buildings. Chief Orville
Powell agreed that all suggestions were good but felt that there need
not be any segregation by ages. He felt that each age group had some
thing to contribute to the other and that all must cooperate for the
good of the community.
Al Hooten, Assistant Director of Council of Governments, reported on
the meeting with HUD officials which he had attended in Portland and
gave answers to some questions raised at previous meetings. Some
answers given were:
1» All ideas mentioned are eligible.
2. City will be allowed considerable latitude in interpretation
of the guidelines.
3. Public works projects intended to prevent or solve the problems
of blight are eligible.
4. It is entirely legal for the City to build a building and
then turn it over to smother group.
5. The 1970 housing statistics are sufficient for background
for this program.
Mr. Morello of Eugene announced that the Planning Commission had
approved his plans for the building of a bowling alley and construction
will start within 30 days.
Meeting adjourned.
ATTEST:
Thomas S. Tymchuk)"'Majrbr
I. G. Johnson, City Administrator Bemell McClay, Rec. S(
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT 8:00 P. M. ON FEBRUARY 10, 1975 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ron Hanson, President; H. J. Patterson,
Oscar Anderson, Connie Gibbons, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Youth Committee members Linda Kruse and Brad Rasmussen
Absent: Albert Nimmler
Meeting was called to order by Mayor Thomas S. Tymchuk. |l
Invocation was given by The Rev. Anderson. fl
Minutes of the January 6, 1975 regular meeting and the speciaX
meetings of January 13, 1975, January 20, 1975 and January 27, 1975 pP were approved. |
Resolution for adoption^f th^Comprehensive Plan for Reedsport, J'
Gardiner and Winchester Bay was read by City Attorney Stephen Miller, igi
Motion was made by Hanson, seconded by Patterson that the Resolution jjij
for adoption of the Comprehensive Plan be approved as read. Motion fl
passed. Ayes 5 Navs 0 "
Mayor Tymchuk called upon Council members to present their views on
priorities for use of the Community Development Block Grant Funds for
the City of Reedsport. All members present were in agreement that
first priority should be given to water, drainage and paving improve
ments in the Bowman Road area with the solving of other sewer problems
within the city in second priority.
Mayor Tymchuk stated that he was in complete agreement with this
decision and City Administrator I. G. Johnson was instructed to work
with Mr. Al Hooten to develop plans and complete application for
Community Development Funds to meet the March 1, 1975 deadline.
City Administrator I. G. Johnson reported that cost figures would
be available immediately on this project from HGE, Inc. who had been
working on this area under another project.
Mayor Tymchuk thanked all those citizens who had attended the
three public meetings to give their views on the needs of the community.
He stated that the City hopes to get funds from other sources for
continued improvement of park facilities and programs. Work will be
continued on the Community Building to make it better serve the needs
of all persons in the community. Plans are now in progress for the
building of a bowling alley in Reedsport by a private party which will
provide another activity for all ages.
Mayor Tymchuk reported that letters had been received requesting
action to correct the dangerous traffic situation on Longwood Drive
in the vicinity of Highland School. These letters have been sent to
the Board of County Commissioners and a meeting has been set up to
discuss the matter with that body on February 19, 1975. It is hoped
that the problem can be corrected before the beginning of school in
September of 1975.
City Administrator I. G. Johnson reported on a request by Bill Lillebo
for easement for a sewer line to his proposed development on Frontage
Road. Mr. Johnson reported that the request and plans have gone to
the Department of Environmental Quality for approval. When that
approval has been received he anticipates no problem in getting Counci
approval for the easement.
The disposition of two old police cars was discussed. City Administrator *
I. G. Johnson recommended that all matters pertaining to disposition
of these cars be turned over to Fire Marshall Zack Turner. Council
agreed to this suggestion.
Brad Rasmussen and Linda Kruse of the Youth Committee expressed^
complete agreement with the priorities established by the City Council
for use of Community Development Funds. Brad Rasmussen stated that
he would also favor some improvements to the paving on 22nd Street
near the Highland Market.
I
February 10, 1975
City Administrator I. G. Johnson stated that it had been planned
to put an overlay on this portion of 22nd Street in 1974, but the
paving plant had been closed before such improvements could be made.
He estimated a cost of $6000 to make an overlay on that two block
area and stated that this will be done as soon as the services of
the paving company are available.
Ben Henderson, Chairman of the Building, Playground and Lights
Committee, requested a report on the status of the contract on the
Community Building. City Administrator I. G. Johnson reported that
all work is completed with the exception of installation of some
hardware, some painting and correcting of the installation pf the
vent fan. Mayor Tymchuk suggested that Mr. Henderson get i;ogether
with the Chairman of the Building Committee and cal^l a meeting with
the architect to start making plcuis for Phase III of the building
remodeling program. He recommended that Mr. Henderson and his
committee decide what to do \^ith two damaged pool tables. Mayor
Tymchuk stated that there is money in Rev^ue Sharing which could
be used to equip the kitchen and buy tables, chairs and other needed
items.
Motion was made by Patterson, seconded by Anderson authorizing the
City Administrator to spend up to $3000 to buy needed items for
the kitchen, tables, chairs and other items which are necessary to
furnish the Community Building for use by the public. Motion passed.
Aves 5 Navs 0
Mayor Tymchuk suggested that Connie Gibbons and Jackie Viestenz
work together to select needed items for the kitchen. Mayor Tymchuk
and City Administrator Johnson will select other equipment for the
building.
Police Committee Chairmcui, H. J. Patterson, reported some facts and
figures of work done by the Police Department in 1974. Police Chief
Orville Powell esqjlained the need for raising the fee for housing
and feeding County prisoners. City Administrator I. G. Johnson
recommended a $10.00 a day figure for each prisoner housed in the
city jail. Mayor Tymchxik recommended that Ghief Powell, City
Administrator 1. G. Johnson and the Police Committee decide upon a
figure to be submitted to the county.
Councilman Ron Hanson recommended that lights at the library be
checked to see what is needed there.
Fire Marshall Zack Turner reported that he had checked on the problem
of the timbers on the Kenny Kent property. Mr. Kent had added some
braces but not all that had been requested. He will contact Mr. Kent
again.
FIRST READING, ORDINANCE 496 A
City Attorney Stephen Miller presented Ordinance 496 A updating
the present criminal ordinance. Curfew and marijuana provisions
were discussed at length. Brad Rasmussen and Linda Kruse of the
Youth Committee went on record as favoring a curfew time of 12:00
midnight instead of 10:00 P. M. Police Chief Powell es^ressed the
belief that 12:00 was an equitable time. Council members agreed
that City Attorney Stephen Miller should amend the ordinance to
read 12:00 midnight instead of 10:00 P. M.
Motion was made by Patterson, seconded by Hanson that Ordinance 495 A
as amended be approved. Motion passed. Aves 5 Navs 0
SECOND READING, ORDINANCE 496 A
Ordinance 496 A was read a second time by title only. Motion was
made by Hanson, seconded by Patterson that Ordinance 496 A as
amended be approved. Motion passed. Aves 5 Navs 0
THIRD READING, ORDINANCE 496 A
Ordin€Uice 496 A was read by title only. Motion was made by Anderson,
seconded by Gibbons that Ordinance 496 A be adopted. Motion passed.
Aves 5 Navs 0
93
February 10, 1975
City Attorney Stephen Miller presented a proposed gambling ordinance
which he had previously mailed to council members for study.
Upon recommendation of the Mayor and Councilmen Henderson and Anderson
the matter was tabled until it can be determined what action the
legislature is going to take.
FIRST READING. ORDINANCE 275 A
City Attorney Stephen Miller read ORDINANCE 275 A - AN, ORDINANCE
AMENDING SECTION 3 OF ORDINANCE NO. 275 AND ORDINANCE NO. ,513 AND
EXPANDING THE AUTHORITY OF THE PLANNING COMMISSION OF THE CITY OF
REEDSPORT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH, AND DECLARING AN EMERGENCY.
After discussion, decision was made to amend ordinance to read "Planning
Commission shall within three days submit a written report to the
City Council of all actions." ^
Motion was made by Hanson, seconded by Patterson that Ordinance
275 A be approved as amended. Motion passed. Aves 5 Navs 0
SECOND READING. ORDINANCE NO. 275 A
City Attorney Stephen Miller read Ordinance No. 275 A by title
only. Motion was made by Anderson, seconded by Henderson that
Ordinance 275 A be approved as amended. Motion passed. Aves 5
Navs 0
THIRD READING. ORDINANCE NO. 275 A
City Attorney Stephen Miller read Ordinance No. 275 A by title
only. Motion was made by Henderson, seconded by Anderson that
Ordinance No. 275 A as amended be adopted. Motion passed. Aves 5
Navs 0
City Attorney Stephen Miller presented an ordinance regulating dances.
Mayor Tymchxik recommended that copies be mailed to council members
and that the matter be tabled until later.
An ordinance vacating a portion of Elm Street was tabled until the
re-dedication of the street is included in the ordinance.
A bicycle ordinance was tabled until copies can be sent to council
members for study and to allow time to see what action the legislature
will take regulating bicycles.
City Attorney Stephen Miller reported that he had furnished Mr.
Sturgeon with a copy of a letter sent to Greyhound as instructed
at the January 6, 1975 meeting.
Mr. Joseph Arbuckle commended the Council for their action in
tabling the gambling ordinance.
City Administrator I. G. Johnson reported that the pre-construction
meeting had been held with H. H. Powers Company and that they expect
to have the necessary pipe within 6 weeks and then will proceed with
installing the under water pipeline to Bolin Island.
Permit has been received from the Corps of Engineers to discharge
storm water over the dike.
Application for a bus service for the City of Reedsport is being
processed.
Funding for eiq>loyment of five persons under the CETA program has
been approved for the City of Reedsport. Applications will be
processed very soon.
City Administrator I. G. Johnson presented a request by A. R. Meserve
to cut alder trees on city property. Coimcilman Ben Henderson was
requested to investigate and report at the next meeting.
Mayor Tymchuk reported that the owner of a 7" strip of land on
York Street has donated that strip to the City as a part of the
city street.
February 10, 1975
Mayor Tymchuk requested that Oscar Anderson and other mennbers of
the Water Committee begin to investigate the need for raising water
rates.
The following bills were approved for payment:
Jayne & Miller
Neil Verlin Spencer
Department of Commerce, Building Codes
Reedsport Motor Freight
Mickey Wilbur Crabb
HGE, Inc.
Laskey Clifton Corp.
City of Reedspoart, Payroll Fund
Carl Dodge
Di^l & Serfling
U. S. Post Office
State of Oregon, Department of Motor Vehicles
Roger Barklow
Theodore Gibbons
City of Reedsport, Petty Cash
Oregon Assoc. Chiefs of Police
Rodeway Inn
Davis Publishing Co., Inc.
League of Oregon Cities
League of Oregon Cities
Jesse L. Carlson
David E. Woods
Nadine Murray
Charles H. Dow, Jr.
Nolene Sorter
Thelma Borge
Lolita Atterbury
Irene L. Eidson
Raymond E. Dunn
Karen L. Manigold
William E. Gammon
Martha C. Pepiot
Norman F. Bacon
Lower Umpqua Recreation Association
League of Oregon Cities
League of Oregon Cities
U. S. Post Office
Rosemarie Ouderkirk
Virginia M. Steele
Karol L. Hodge
Clara Jane Spurlockf
Celeste V. Smith
Lucile L. Galbraith
Harley L. Gray
Fern F. Tollefson
Lorraine K. Peterson
Jamie L. Owen
Keith Anderson
Victor L. Graham
Linda Jene Graham
City of Reedsport,
City of Reedsport,
Gladys I. Fenner
Virginia K. Mash
Adrienne L. Logsdon
Barbara M. Unger
Jean H. Wilson
Virgil M. Coulson
Evelyn B. Romine
Mary E. Hutchins
Charles L. Foster
Paul H. Williams
Bonnie L. Cantrell
Monty Ku^n
A & C Janitor Service
Sue Beasley
Bohemia Inc., Umpqua Division
Courier
Payroll Fund
Payroll Fund
200.00
30.00
7.67
185.58
50.00
1197.84
7883.87
4000.00
28.00
5825.00
80.00
15.00
20.00
16.00
47.80
21.00
42.00
10.50
118.05
333.70
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
3000.00
268.58
1331.23
400.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
6.71
5.00
1080.00
19483.77
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
40.00
4.32
964.18
69.12
95
February 10, 1975
Courier
Central Lincoln PUD
Coos Bay Welders Supply Co.
Commercial Copy Center
Courier
Coast to Coast Stores
Coos Bay Stationeiry
Di^l-Fullhart Agency
^une Country Printers
Delta Communications
lorence 'Hito "'^arts
Fred's Lock ^ Key
Frenchie*s Market
General Telephone
Goodyear Tire &Rubber Company
Tom Gregg Toyota Dodge
HGE, Inc.
Hansen Electric Company
Hansen Electric Company
Jayne & Miller
Jayne & Miller
Ja5nie & Miller
Jack's Auto Electric, Inc.
Jim*s Umpqua Drug
Laskey Clifton Corportation
Laskey Clifton Corporation
Mast Bros. Automotive
Multnomah County Oregon
Richard Madigan
Kenneth Murphey
Northwest Divers
City of North Bend
The News Press Inc.
Posey* s
The Photo Lab
Pacific Water Works Supply Co., Inc.
Orville R. Powell
Pennwalt
Pennwalt
Paramount Pest Control
Public Employees Retirement
Social Security Division
Department of Revenue, State of Oregon
Reedsport Auto Parts
Reedsport Fire Department
City of Reedsport
Reedsport Motor Freight, Inc.
Ross* Flowers and Gifts
Roy's Associated Tire Center
Reedsport Police Department
Reedsport Laundry & Thrifty Cleaners
Stampers J & J Tire Co.
Standard Oil Company, Western
Stalcup Equipment Co.
Mrs. Ivar Stavig
State Accident Insurance Fund
Teletron
Traffic Safety Supply
Utilities Supply Co.
Union Oil Company
Umpqua Plumbing
Vick Chevrolet Buick Inc.
Umpqua Building and Hardware
Umpqua Industrial Supply
Western Auto Associate Store
City of Reedsport, Water Pollution Control
Jim Unger, Forest Hills Country Club
Dages-Vandenberg Technical Services Co.
Meeting adjourned.
ATTEST:
Thomas
20.08
1803.70
17.40
74.95
5.00
49.15
43.07
179.00
19.25
26.38
26.50
16.15
14.30
. 552 29
96 00
415.69
384.24
40.03
250.00
200.00
40.35
21.46
10.00
20221.71
100.00
8.36
5.90
5.49
20.75
2.75
9.50
72.65
46.00
692.81
5.10
103.50
370.00
8 00
1215.79
1402.89
41.00
160.23
837.00
140.00
94.32
6.75
5.00
33.30
43.50
2.50
756.22
1281.60
92.50
848.97
85.77
103.50
45.33
1383.14
12.50
3.75
52.69
145.06
78.59
30000.00
16.15
286.48
Tymchuk/* MAyor
G. Joffison, City Administrator Bemeil McClay, Rec. bee.
97
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT 8:00 P. M. ON MARCH 10, 1975 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ron Hanson, President; Connie Gibbons,
H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Youth Committee Brad Rasmussen, Linda Kruse
Absent: Oscar Anderson, Albert Nimmler
Meeting was called to order by Mayor Thomas S. Tymchuk.
Invocation was given by Bishop Cecil Bessey.
Minutes of the February 10, 1975 were approved.
Motion was made by Patterson, seconded by Hanson instructing the City
Attorney to draw up a resolution authorizing Mayor Tymchuk and City
Administrator I. G. Johnson to sign all dociaments for the Community
Development Block Grant Funds for 1974. Motion passed. Ayes 4 Nays 0_
Thomas Hedgepeth reported on Planning Commission action on the request
for zone change by Lower Umpqua Hospital. Planning Commission recommen
ded that request be granted to change zone from R.2 to C1 with the
stipulation that there be no development on the Ridgeway side of the
hospital without coming to the Planning Commission for approval.
Fifteen days have elapsed since Planning Commission action and no appeals
have been received.
Motion was made by Patterson, seconded by Hanson that the City Attorney
be instructed to draw up an ordinance to make the zone change from
Rl to C2 for the Lower Umpgua Hospital property. Motion passed.
Ayes 4 Nays 0
Contract proposal by Gaylord Vaughn for auditing of City books was
discussed. Motion was made by Hanson, seconded, that audit proposal
of $1300 submitted by Gaylord Vaughn be accepted. Motion passed.
Ayes 4 Nays 0
Councilman Ben Henderson reported on a meeting of the Community Building
Advisory Board. Plans for lowering the ceiling in the ballroom and
other changes are being drawn up by HGE, Inc. for Phase III of the
building remodeling program. Jackie Viestenz, Chairman of the Building
Committee, was authorized to proceed with selection and ordering of
window shades for ^he Council room. City Administrator I. G. Johnson
reported that a committee had met and selected dishes and utensils
for the kitchen. Ten tables and fifty chairs have also been ordered.
Mayor Tymchuk reported that he had requested HGE, Inc. to draw up
pl^s for enlarging the city offices by adding onto the Community
Building. Plans will be ready for study and discussion by the next
council meeting.
Ben Henderson reported on a meeting of the Parks Committee. Committee
has been ej^loring all avenues of funding for park development. He
reported that marine grants may be available for some of the work
providing 100 per cent funding. Pete Mulder reported that it may be
possible to get help with some of the work from the National Guard
and he will look into this possibility. Another meeting of the Park
Committee has been set for March 27 at which time Tom Keel and David
Anderson will be present.
Myrtle Sykes explained the funding for the Bi-centennial program.
As planned, funding would be 50 per cent from centennial funds, 25
per cent federal funds and 25 per cent local. Mayor Tymchk. requested
that Mrs. Sykes come up with a figure of funds needed from the City
by budget time.
City Administrator I. G. Johnson reported that the water pipe for
the underwater crossing and for the water line in the Winchester Bay
area is now available and that these projects should be completed
within 60 days.
98
March 10, 1975
Mayor Tymchuk stated that a work session for the Water Committee will
be held early in April to study needs of that department.
Request by Leonard Larson that he be connected to the city watfer
system was referred to the Water Committee for study.
Councilman Patterson reported that two new patrolmen have been added
to the Police Department under the C. E. T. A. VI program. Connie
Gibbons called attention to the heavy load of citizen requests coming
to the Police Department - a total of 340 requests in February.
The drainage problem at Vick Chevrolet was discussed. Paul Hurlocker,
speaking for Vick Chevrolet, stated that he thought the problem should
be solved by joint action of the City, Southern Pacific and Vick
Chevrolet. After much discussion the matter was referred to Ron Hanson,
Chairman of the Streets and Sewers Committee.
Myrtle Sykes reported on work of the Bi-centennial Committee and
requested that the City be co-sponsors with the Chamber of Commerce
of the Bi-centennial celebration in this area. The Chamber of
Commerce has agreed to set up a bank account. Mrs. Sykes requested
that the City contribute $500 to assist with expenses of the committee.
Connie Gibbons was named to be the representative for the City and
to help select a speaker for the 4th of July activities.
Motion was made, seconded and passed that the City allocate $250
from this fiscal year budget and $250 from the 1975-76 budget to
help with expenses of the Bi-centennial Committee. Aves 4 Navs 0
Motion was made by Connie Gibbons, seconded by Ben Henderson that the
City Administrator be authorized to enter into a contract with the
lowest bidder for purchase of a duplicating machine for city use.
Motion passed. Ayes 4 Navs 0
Motion was made by Henderson, seconded and passed that the City
Administrator be allowed to publish and call for a public hearing
for a Supplemental Budget for C. E. T. A. Title VI Employment for
the fiscal year 1974-75. Aves 4 Navs 0
Motion was made by Henderson, seconded by Gibbons that a resolution
be adopted authorizing that all funds in the Fire Department Serial
Levy fund be transferred to the General Fund as of March 10, 1975.
Motion passed. Ayes 4 Nays 0
Mayor Tymchuk reminded council members of the resignation of Ed
Whitmore from the Planning Commission as of March 1, 1975. He requested
that council members be ready to appoint a replacement to finish the
unejqpired term by the next council meeting.
The following bills were approved for payment:
Laskey Clifton Corp. 5896.83
City of Reedsport, EDA Project 2000.00
Thomas Albeirt Lewis 305.00
Lester Yearous 5.00
Susan C. Wilson 5.00
Alex J. Kennedy 5.00
Francis Shinkle 5.00
Harry D. Dillon 5.00
Ruth D. Bangs 5.00
Don Germond 5.00
Glenn D. Urie 5.00
David G. Weyer 5.00
Karyn L. Berge 5.00
Carl R. Hedges 5.00
Dorothy M. Erb 5.00
William R. Lanning 5.00
Rosemary Wert 5.00
Hazel A. Puerling 5.00
E. H. Ladum 7745.12
Alta M. Bever 5.00
Tom Trees 5.00
March 10, 1975
Department of Motor Vehicles
City of Reedsport, Payroll Fund
Katherine Friese
League of Oregon Cities
League of Oregon Cities
Ralph E. Whitmore
Margaret A. Anderson
Berge A. Borrevik
Susan K. Kincaid
Teresa M. Cline
League of Oregon Cities
League of Oregon Cities
David R. Milner
David A. Mackey
Arlie M. Thomason
Velma Barth
Hoyt D. Sherwin
Ruth G. Ruppert
James M. Calloway
City of Reedsport - Petty Cash
Harold Dean Mast
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Pacific Security Bank
William Scott Murray
Sunriver Lodge
Wayne B. Roberts
Al's Market
A & C Janitor Service
Central Lincoln PUD
Commercial Copy Center
Courier
Coos Bay Welders Supply Co.
Coos Bay Stationery
Coast to Coast Stores
Division of Continuing Education
Secretairy of State, Division of Audits
Delta Communications
Empiregas Inc. of Reedsport
Frenchie's Market
Florence Auto Parts
Fred•s Lock & Key
General Telephone
Goodyear Service Stores
Hansen Electric Company
Harris Uniforms
HGE, Inc.
Jim's Umpqua Drug
Jack's Auto Electric, Inc.
Jayne & Miller
Jayne & Miller
Jayne & Miller
Industrial Steel & Supply Co.
K D U N
Moe's Feed and Garden Supply
Northwest Law Enforcement
Northwest Divers Supply, Inc.
Norchem Corp.
H. E. Nickels
Oregon State Highway Division
Noble Drug
Pacific Water Works Supply Co.,
Department of Revenue, State of Oregon
Paramount Pest Control
Posey's
Orville Powell
Pennwalt Corp.
Public Employees Retirement
Social Security Division
Fire Department
Reedsport Laundry and Cleaners
Reedsport Auto Parts
10.00
4000.00
53.00
136.77
331.70
5.00
5.00
5.00
5.00
5.00
279.08
1355.55
5.00
5.00
5.00
5.00
5.00
5.00
5.00
40.81
55.00
1080.00
17126.25
11965.00
10.00
22.00
35.00
32.50
40.00
2054.60
190.90
48.40
18.35
53.73
41.20
40.00
65.00
90.35
12.50
14.30
3.54
1.20
547.37
142.42
356.67
308.75
89.76
5.22
131.82
150.00
24.50
200.00
78.44
160.00
17.54
39.69
30.50
100.00
16.00
51.32
1.98
862.23
43.00
8.00
164.90
10.28
34.50
1365.03
1264.99
705.00
57.75
296.90
99
March 10, 1975
Roy's Associated Tire Center
Revenue Sharing Advisory Service
State Accident Insurance Fund
Standard Oil, Western
Stamper's J & J Tire Co.
Sanderson Safety Supply Co.
Scientific Products
Secretary of State
Mrs. Ivar A. Stavig
Umpqua Soil and Water Conservation District
Thompson Ford Sales
Union Oil Company
Umpqua Plumbing Co.
Unpqua Building and Hardware
Umpqua Industrial Supply Co.
Wilt's Carpets
Coos Grange Supply Co.
Zack Turner
I. G. Johnson
Jim Unger
Chamber of Commerce
Pacific Security Bank
Meeting adjourned.
ATTEST:
Thomas S. Tymc
35.95
25.00
665.46
569.13
40.50
29.81
602.82
8.00
92.50
65.00
29.20
268.15
722.33
117.51
140.22
86.50
4.52
63.55
117.00
5.70
225.00
2206.25
I. G. Johnsbn, City Administrator Bernell McClay, Rec. Sec
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE
CITY OF REEDSPORT AT 8:00 P. M. ON APRIL 7, 1975 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; H. J. Patterson,
Ben Henderson, Connie Gibbons, Oscar Anderson, Albert
Nimmler
City Administrator I. G. Johnson
City Attorney Stephen Miller
Meeting was called to order by Mayor Thomas S. Tymchuk.
Invocation was given by The Rev. Oliver Riley.
Minutes of the March 10, 1975 meeting were approved.
Public Hearing on a Supplemental Budget in the amount of $42,119
for employment of five employees under the. Comprehensive Employment
and Training Act was called. Budget covered period of time through
Januairy 1976.
There were no objections to the budget as presented.
Motion was made by Anderson, seconded by Hanson that the Supplemental
Budget for C. E. T. A. VI program be approved in the amount of $42119
Motion passed. Ayes 6 Nays 0
Mayor Tymchuk called for nominations for Planning Commission member
to complete the term of Ed Whitmore which expires December 31, 1976.
Motion was made by Hanson, seconded by Oscar Anderson that Wes
Hillier be appointed to the Planning Commission.
Connie Gibbons nominated Peter Mulder.
Wes Hillier was appointed to the Planning Commission to complete
the unexpired term of Ed Whitmore by the following vote:
Wes Hillier 5 Pete Mulder 1
Byron Serfling presented a plan for major partition development
on Crestview Heights along with a letter from his developer, Del
Warkentin, stating that all utilities would be installed according
to the specifications and requirements of the State of Oregon and
the City of Reedsport. Original plan had been approved by the
Planning Commission and was being presented to the Council so that
their approval might become a matter of record.
Motion was made by Anderson, seconded by Nimmler that the plan
for major partition on Crestview Heights presented by Diehl and
Serfling be approved. Motion passed. Ayes 6 Nays 0
Renewal of a lease with Bumble Bee Seafood for a portion of city
property on the waterfront was discussed. Bumble Bee Seafoods at
present are leasing the property for $300 yearly for approximately
six weeks of use.
Motion was made by Hanson, seconded by Anderson that the City
Administrator be authorized to negotiate a lease with Biamble Bee
Seafoods. Motion passed. Ayes 6 Nays 0
Rental of space in the library building to Earl Plagmann for his
barber shop was discussed. City Administrator I. G. Johnson
recommended that rent on this space be raised from the present
$75 to $100 because of increased cost to the City for heating,
maintenance and taxes.
Motion was made by Nimmler, seconded by Patterson that the rent
be raised from $75 to $100 per month for space in the library
building being rented to Earl Plagmann, effective July 1, 1975.
Motion passed. Ayes 6 Nays 0
Mayor Thomas Tymchuk presented the preliminary plans for an addition
to the City offices. Council meeting and work session were called
for Monday, April 14, to study the plans and to act on some City
Ordinances to be presented by City Attorney Stephen Miller.
Ben Henderson reported that several meetings of the Park Committee
and one of the Community Building Committee had been held. Jackie
Viestenz, Chairman of the Community Building, presented a tentative
02 April 7, 1975
set of rules for operation of the Community Building. Rules were
studied and some changes suggested. City Administrator I. G.
Johnson suggested that groups holding dances in the building be
required to have police officers present. He felt that the City
has a responsibility to the ta^qjayers to see that the building is
taken care of. Suggestion was made that the committee consider the
rules for a month and decide what changes may be advisable.
Councilman Ben Henderson reported that the Park Committee had met
with County Park Director Tom Keel and David Anderson of the State
Fish and Game Commission. Mr. Keel stated that his staff will
come up with ideas for a coiiprehensive plan by June.
Jack Blum, Chairman of the Parks Committee, reported on progress of
his committee that has been ejqjloring all avenues of funding for
park development. Mr. Blum requested clarification of the City's
commitment to the Dunes Headquarters on the extra land adjacent
to the Dunes Headquarters building. City Administrator I. G.
Johnson e:^lained that U. S. Plywood had given the land to the
City originally with the understanding that it was to be used for
the National Dunes Headquarters. Original deed stipulated that
the Dunes Headquarters have the use of whatever part of the land
they need. Land not needed by the Headquarters could be used by
the City for park purposes compatible to the Dunes Headquarters.
The Dunes Headquarters are now formulating plans which will require
ahother two to three acres of the land. This would leave the City
approximately 7 acres of land for park development. A letter from
Jerald Hutchins, Area Ranger, was discussed. This letter requested
that this parcel of land be developed for park uses more compatible
to the Dunes Headquarters than ball fields or motor bike track
course. Mr. Blum stated that this is the only parcel of land within
the city large enough to accommodate a ball field and that this is
a pressing need of the community. His committee feels that it
might be possible to develop a buffer zone for quiet activities
between a ball park and the Dunes Headcjuarters. The problem of
filling the area if a ball park were established was discussed.
Some 80,000 yards of fill would be needed.
Mr. Blum requested a commitment for a specific amount of money that
the City can provide as matching funds so that his committee may
proceed with making application for available funds for park
development. Mayor Tymchuk assured him that this will be taken
into consideration at the budget meetings coming up soon.
Councilman Hanson brought up the need for repairs at the library
building. City Administrator I. G. Johnson was requested to meet
with the librarian to discuss the needs of the library and to make
clear what the responsibilities of the City are.
Application for change of liquor license for Ward's Tavern from
Babe Peterson to Theodore Gillem was presented. Police investigation
has been completed and approval given.
\
Motion was made by Anderson, seconded by Patterson for transfer of
liquor license for Wards Tavern from Babe Peterson to Ted Gillem.
Motion passed. Ayes 6 Nays 0
Recess called. j
Meeting re-convened.
Request by Leonard Larson that he be furnished city water was
again discussed. Councilman Oscar Anderson stated that he had
been investigating and that City Attorney Stephen Miller has been,
attempting to determine if Mr. Larson is in fact within the city
limits! If he is within'the city limits there is no way of furnishing
him with city water until the new water loop is installed in the
Bowman Road area possibly next summer. If it is established that
he is not within the city limits, then City Ordinance prohibits
furnishing water to anyone outside the city limits. City Attorney
Stephen Miller stated that he should be able to make a ruling on
the matter by the next regular council meeting.
April 7, 1975
Councilman Oscar Anderson requested that time be given to a work
session for water department problems at the Council meeting on
Monday, April 14.
Councilman Anderson presented a letter of complaint citing three
violations of protective covenants on Forest Hills property. City
Attorney Stephen Miller stated that enforcement of such covenants
is the responsibility of the property owners in the area through
court action.
Councilman Hanson reported that the drainage problem in the area of
Vick Chevrolet Garage is being corrected. Southern Pacific is
buying the pipe and city crews are digging the ditch and installing
the pipe.
Jackie Viestenz requested that the need for a stop sign at Greenwood
and Railroad Avenue be investigated. Mayor Tymchuk requested that
Police Chief Powell look into the matter and give his opinion as to
whether such a sign is needed.
ORDINANCE #529 - FIRST READING
City Attorney Stephen Miller read ORDINANCE #529 - AN ORDINANCE
VACATING THAT PORTION OF ELM STREET ABUTTING LOTS 1, 2 and 3 OF BLOCK
101 OF AMENDED PLAT OF RAILROAD ADDITION TO THE CITY OF REEDSPORT
AND DECLARING AN EMERGENCY.
Motion was made by Anderson, seconded by Henderson that Ordinance
#529 be approved. Motion passed. Ayes 6 Nays 0
ORDINANCE #529 - SECOND READING
City Attorney Stephen Miller read Ordinance #529 by title only.
Motion was made by Hanson, seconded by Henderson that Ordinance
#529 be approved. Motion passed. Ayes 6 Nays 0
ORDINANCE #529 - THIRD READING
City Attorney Stephen Miller read Ordinance #529 by title only.
Motion was made by Henderson, seconded by Hanson that Ordinance
#529 be adopted. Motion passed. Ayes 6 Nays 0
RESOLUTION - That a portion of Lots 8 and 9, Block 102, Amended
Plat of Railroad Addition to Reedsport be dedicated to the public
for public use.
Motion was made by Patterson, seconded that the above resolution
be adopted. Motion passed. Ayes 6 Nays.. 0
RESOLOTION - That the City of Reedsport assures the Federal Insurance
Administration that it will enact as necessary, and maintain in
force for those areas having flood or mudslide hazards, adequate
land use and control measures with effective enforcement provisions
consistent with the Criteria set forth in Section 1910 of the
National Flood Insurance Program Regulations as set forth in the
resolution.
Motion was made by Nimmler, seconded by Patterson that the above
^ resolution be passed. Motion passed. Ayes 6 Nays 0
RESOLUTION - That the Building Official shall review all building
permit applications for new construction or substantial improvements
to determine whether proposed building sites will be reasonably safe
from flooding: that the Building Official and Planning Commission
shall review subdivision proposals and other proposed new develop
ments to assure that all proposals are consistent with the need to
minimize all flood damage; that the Building Official, Planning
Commission and City Engineer shall reqpiire new or replacement water
supply systems and/or sanitary sewage systems to be designed to
minimize or eliminate infiltration of flood waters and other require
ments as set forth in the resolution.
Motion was made by Nimmler, seconded by Patterson that the above
named resolution be passed. Ayes 6 Nays 0
City Attorney Stephen Miller requested that formal action be placed
in the records regarding the bus stop on Fir Avenue. Mayor Tymchuk
April 7, 1975
requested that Police Chief Powell determine the extent of adverse
reaction to the restricted parking. Mayor Tymchuk will find out if
businesses are complaining about the bus stop. Action will be taken
at the next meeting.
City Administrator I. G. Johnson reported that he had received
two notices of hearings for permits by the Corps of Engineers
and the State Land Board for dredging in the Umpqua and filling of
Mclntosh Slough.
Mayor Tymchuk recommended that Roy Henderson be re-appointed to a
4 year term on the Budget Committee.
Motion was made by Nimmler, seconded by Anderson that Roy Henderson
be re-appointed to the Budget Committee. Motion passed. Ayes 6
Nays 0
Thomas Hedgepeth reported that the Planning Commission is working
with the flood insurance information. At present nothing definite
has been worked out. Another work is session is planned.
The following bills were approved for payment;
City of Reedsport - Payroll Fund
Chester A. Hosman
Eldon Dawn Hiser
Pacific Security Bank
Reedsport Police Department
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Bonny Ann McKnight
Pacific Security Bank
Gladys I. Lee
Onnie E. Kolander
Lloyd G. Nqel
Richard R. Pierce
Violet G. Boye
Kenneth C. Thompson,
Norman K. Wicks
City of Reedsport, Petty Cash
I. G. Johnson
Winfield F. Muffett, Jr.
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Pacific Security Bank
Chamber of Commerce Bi-Centennial Committee
A & C Janitor Service
Oscar Anderson, Sr.
Bay Printers
Bair & Bair Supply Service
Central Lincoln PUD
Courier
City of Reedsport
Coast to Coast Stores
Coos Bay Stationery
Coos Bay Welders Supply Co.
Douglas Asphalt Mix Co.
Empiregas Inc. of Reedsport
Ecodyne Corporation
Florence Auto Parts
Fred's Lock & Key
Frenchie's Market
General Telephone
Goodyear Service Store
Goodyear Tire & Rubber Company
Harris Uniforms
Hach Chemical Company
Hale & Rudin
Industrial Steel & Supply Co.
International City Management Association
Jack's Auto Electric, Inc.
4000.00
16.00
10.00
1100.00
25.28
124.79
279.08
1380.87
347.70
27.00
1760.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
45.87
28.50
25.00
20092.51
1080.00
1060.00
250.00
40.00
2.00
50.50
83.95
2006.60
45.40
140.00
77.25
173.87
21.85
169.46
3.24
11.12
25.44
16.00
14.30
555.02
156.12'
508.95
237.60
29.79
17.50
257.71
21.50
32.75
April 7, 1975
Jim's Umpqua Drug
Jayne & Miller
Jayne & Miller
Millipore Corporation
Munnell & Sherrill, Inc.
Albert N,immler
Department of Revenue
The News Press
Peerless Pacific Co.
Posey's Bakery & Cafe
Posey's Bakery & Cafe
Pennwalt Corp.
Orville Powell, Chief of Police
Paramount Pest Control, Inc.
The Photo Lab
Public Employees Retirement Fund
Social Security Division
Reedsport Laundry & Cleaners
Reedsport Police Department
Roger Rook
Reedsport Auto Parts
Reedsport Concrete Products Co.
Reedsport Motor Freight, Inc.
Reedsport Volunteer Fire Department
Roy's Associated Tire Center
State Accident Insurance Fund
Standard Oil, Western
Scientific Products
Sanderson Safety Supply Co.
Stalcup Equipment Co.
Ivar A. Stavig
Smith River Trailer Sales, Inc.
Ted's Automatic Transmission Service
Thompson Ford Sales
Union Oil Company
Umpqua watershed Resources Development Assoc.
Umpqua Industrial Supply Co.
Umpqua Building and Hardware
Village Florist and Garden Center
Western Auto Associate Store
Bohemia Inc., Umpqua Division
Pacific Security Bank
Grant Crook
International City Management Association
19.02
125.00
200.00
28.85
274.45
129.10
85.00
90.90
222.78
171.45
26.25
34.50
5.60
8.00
25.93
1436.23
1438.52
65.50
41.14
32.58
272.35
35.70
31.44
1344.00
23.50
906.13
649.05
173.02
47.64
165.41
151.00
35.34
205.90
14.50
869.05
5.00
141.13
40.99
7.50
39.87
17.32
787.50
4.00
43.00
Meeting adjourned to be continued Monday, April 14, 1975
at 8:00 P. M.
ATTEST:
omas S.
a. City Administrator Bemell McClay, Rec. Sec
1U5
CONTINUATION MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
AT 8:00 P. M. ON APRIL 14, 1975 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ron Hanson, President: Oscar Anderson,
Albert Nimmler, H. J. Patterson, Ben Henderson, Connie
Gibbons
City Administrator I. G. Johnson
City Attorney Stephen Miller
Meeting was called to order by Mayor Tymchuk.
ORDINANCE #530 " FIRST READING
City Attorney Stephen Miller read ORDINANCE #530 - AN ORDINANCE
PROVIDING FOR THE DISPOSITION OF PERSONAL PROPERTY COMING INTO THE
HANDS OF THE CITY THROUGH ABANDONMENT, SEIZURE OR OTHERWISE, AND
DECLARING AN EMERGENCY.
Motion was made by Nimmler, seconded by Patterson to approve
Ordinance #530. Motion passed. Ayes 6 Nays 0
ORDINANCE #530 - SECOND READING
City Attorney Stephen Miller read Ordinance #530 by title only.
Motion was made by Hanson, seconded by Henderson that Ordinance
#530 be approved. Motion passed. Ayes 6 Nays 0
ORDINANCE #530 - THIRD READING
City Attorney Stephen Miller read Ordinance #530 by title only.
Motion was made by Henderson, seconded by Nimmler that Ordinance
#530 be adopted. Motion passed. Ayes 6 Nays 0
Connie Gibbons requested that in the future copies of ordinaoices be
mailed to council members so that they have an opportunity to study
them before being required to vote on them. City Attorney Stephen
Miller stated that this can be done.
Mayor Tymchuk brought up for discussion the request for advertising
in a special edition of the Coos Bay World for an amount of $187.
Members of the Council agreed that the City should not become involved
in this program. They felt that this is a matter for the Chamber of
Commerce.
A transfer of liquor license for Nate's Pizza Parlor was brought up
for discussion. Police investigation had been completed with no
adverse findings.
Motion was made by Hanson, seconded by Nimmler to approve change
of liquor license for Nate's Pizza Parlor from Nathan Snodgrass to
Mr. and Mrs. Harvey Wassen. Motion passed. Ayes 6 Nays 0
Meeting adjourned.
ATTEST:
Tiiomas S. TymcTiukT
on. City Administrator Bernell McClay, Recp Sec.
MINUTES OF THE REGULAR MEETING PF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT 8:00 P. M. ON MAY 12, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald O. Hanson, President: H. J. Patterson
Oscar Anderson, Connie Gibbons, Albert Nimmler, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Youth Committee Linda Kruse and. Brad Rasmussen
Meeting was called to order by Mayor Tymchuk.
Invocation was given by The Rev. Jack Chan.
Minutes of the April 7, 1975 regular meeting and the special meeting
of April 14, 1975 were approved.
Councilman Ben Henderson reported that the Building Committee had
decided upon a plan for Phase III of the Community Building remodeling
project. Jackie Viestenz, Chairman of the Building Committee, explained
briefly the plan suggested. Jackie Viestenz requested that the Council
take action on the set of rules and charges compiled by her committee
for use of the Community Building.
City Attorney Stephen Miller suggested that the word "served" be
striken from the rule about liquor in the building so that it reads
"There shall be no liquor in the building."
Motion was made by Gibbons, seconded by Hanson that the rules be
adopted, incorporating the change recommended by City Attorney Stephen
Miller. Motion passed. Ayes 6 Nays 0
Jack Blum, Chairman of the Parks Committee, reported that his committee
had approved the plan for the Bi-Centennial Park which had been sub
mitted by Tom Keel of the Douglas County Park Committee with two minor
changes. Pete Mulder presented the map and explained details of the
plan. Chairman Jack Blum outlined the proposed schedule for develop
ment of the park. Plan has been approved by the Bi-Centennial Committee
and approval by the City Council is needed so that they can proceed
with the steps required for obtaining Bi-Centennial funding. Plans
call for a budget of $50,000, $25,000 of which must be furnished by
the City in money and in kind services. Application for funds from
the American Revolution Bi-Centennial Administration must be made by
October 1975.
City Administrator I. G. Johnson stated that it is impossible to
write tnis in tne City Budget as sufficient figures are not available
at the present time. A supplemental budget will have to be made at
a later date when actual figures are available.
Myrtle Sykes, Chairman of the Bi-Centennial Committee, reported on
progress of that committee and explained procedures to be followed
in obtaining Bi-Centennial funds. Mayor Tymchuk requested that Mrs.
Sykes be put on the agenda for each council meeting.
Motion was made by Nimmler, seconded by Patterson that the plan
submitted for the Bi-Centennial park be approved. Motion passed.
Ayes 6 Nays 0
Jack Blum requested that the City have the property adjacent to the
Dunes National Headquarters platted so that the Parks Committee can
make more definite plans. Mayor Tymchuk requested that City
Administrator I. G. Johnson contact the firm of HGE, Inc. to have
this plat made.
The need for additional space for city offices was discussed. Motion
was made by Patterson, seconded by Anderson, that City Administrator
I. G. Johnson contact the firm of HGE, Inc. and request that they
come up with some alternate plans for city office improvements.
Motion passed. Ayes 6 Nays 0
City Administrator I. G. Johnson reported that an application has been
filed requesting $570,000 from the Federal Environmental Protection
Administration to be matched by $190,000 in Community Development
Act funds which the City will receive from HUD. The firm of HGE, Inc.
is making preliminary plans for the proposed project which includes
May 12, 1975
a sewer line to run from 22nd Street, across Schofield River under
the highway bridge, along the top of the dike to the Juniper Street
sewer pump station and in a new line to the sewage treatment plant.
City Administrator I. G. Johnson reported that a third application
has been filed for the mini-bus service and that Reedsport should be
the No. 1 priority in the state for this project.
Motion was made by Nimmler, seconded by Patterson that all existing
liquor licenses be approved for renewal. Motion passed. Ayes 6
Nays 0
RESOLUTION - BE IT RESOLVED: That the Council president of the City
of Reedsport, Ronald Hanson, be and is hereby authorized and directed
to sign and/or attest to signatures on behalf of the City, on any
and all necessary drafts, orders, letters, checks and documents
concerning the Community Development Act of 1974 under the Department f
of Housing and Urban Development in which the City is participating.
Motion was made by Anderson, seconded by Gibbons that the above
stated Resolution be adopted. Motion passed. Ayes 6 Nays 0
Five minute recess was called.
Meeting re-convened.
Chairman of the Water Committee, Oscar Anderson, requested that a
continuation meeting be held on Monday, May 19, 1975, to discuss
water problems and new water rates.
A request by Leonard Larson that he be furnished city water was again
discussed. City Attorney Stephen Miller reported that research by
the county and the title coir^any show that Mr. Larson's property is
not within the city limits. Established precedent does not allow
persons outside the city limits to be furnished city water.
After much discussion it was decided that when the new water loop
to serve the Bowman Road area is installed, the matter would again
be discussed. The Planning Commission will also be requested to
make a recommendation. Mr. Larson was instructed to submit his
request in writing before that time.
Police Chief Orville Powell reported that Patrolman James Kelley
had graduated from the Police Academy just .2 of a point from being
top man in his class.
Councilman Hanson reported on some items which needed attention at
the library. City Administrator I. G. Johnson was requested to check
into the matter.
Motion was made by Hanson, seconded by Patterson that the recommendation
of the Library Board be accepted and that Mrs. Teresa Cline be
appointed to the Library Board to fill the vacancy created by the
resignation of Mrs. Alice Knutsen. 'Motion passed. Ayes 6 Nays 0
Thomas Hedgepeth reported on work of the Planning Commission. A ^
report from the Oregon State Highway Department was reviewed. Work
is continuing on a flood zone ordinance.
City Attorney Stephen Miller brought up for discussion the matter of
dog and cat nuisance complaints. Mayor Thomas Tymchuk stated that
everything possible will be done to enforce the dog ordinance more
strictly.
Marilyn Townsend reported that work has been started on the bowling
alley.
Fire Chief Zack Turner stated that he has written to Robin Reed
requesting action on his building which has been condemned. City
Attorney Stephen Miller was asked to make condemnations his No. 1
priority for next month.
Mayor Tymchuk reappointed Albert Nimmler to serve as the O.C.C.D.A.
May 12, 1975
representative. An alternate will be appointed later.
The following bills were approved for payment:
I. G. Johnson
Dennis Messman
City of Reedsport, Payroll Fund
Howard M. Cutler
Francis Edward Walker
City of Reedsport, General Fund
Danny Ray Roberts
Ellen K. Grubb
Cynthia R. Kenagy
Duncan P. Jones
Ernest R. Elmlund
Francis D. Faircloth
Fred L. Dickson
Charles V7. Jones
Administrator, Building Codes Division
City of Reedsport, EDA Project
Laskey-Clifton Corp.
A. H. Powers, Inc.
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Marcus Peter Bosket
Nancy Lou Bosket
Ralph Edwin Wheeler
Ida Marie Wheeler
HGE, Inc.
City of Reedsport E. D. A. Project
I. G. Johnson
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Pacific Security Bank
Martin E. NQrthcraft
Reedsport Auto Parts
Umpqua Building and Hardware
Carlos Eduardo Camus
Kay Earline Brewster
Al's Market
Bohemia, Inc., Umpqua Division
Bair & Bair Supply Service
Central Lincoln PUD
Coast Automotive
Courier
Coast to Coast Stores
Coos Bay Welders Supply Co.
Department of Revenue, State of Oregon
Keith Dyer Associates
Driftwood Nursery
Douglas Asphalt Mix Co.
Delta Communications
M. R. DeVelbiss
Fire chief Magazine
Fj^enchie' s Market
General Telephone
Goodyear Service Stores
HGE, Inc.
HGE, inc.
Home Safety Equipment Co., Inc.
Jayne & Miller
Industrial Steel & Supply Co.
Jim's Umpqua Drug
Jack's Auto Electric, Inc.
James R. Kelly
Larry's Man's Shop
Moe's Feed and Garden Supply
Jayne & Miller
Kenneth Murphey
Northwest Divers Supply, Inc.
Oregon Fire Chiefs' Association
(Salary Con.)
(Life Ins.)
(Dental)
(Medical)
48.00
70.00
4000.00
10.00
10.00
8771.00
27.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
9.18
55776.78
181710.24
107100.00
116.12
342.70
268.58
1339.53
8.24
5.00
9.50
5.00
6443.89
6443.89
28.00
20811.80
1080.00
310.00
20.00
313.17
129.18
10.00
10.00
30.79
142.39
132.20
2019.70
3.00
32.20
. 37.69
36.36
47.00
2000.00
27.80
77.83
50.25
38.00
9.00
14.30
486.47
68.24
134.00
208.00
33.47
411.04
33.15
3.88
44.37
24.30
62.00
14.65
200.00
3.60
29.50
5.03
May 12, 1975
Garth Pelton's Chevron
Posey's Bakery
Pacific V7ater Works Supply
Orville R. Powell
Paramount Pest Control, Inc.
Pennwalt Corp.
Perry Electric & Plumbing Supply Co.
Reedsport Police Department
Public Employees Retirement
Reedsport Laundry and Cleaners
Reedsport Outdoor Shop, Inc.
Reedsport Fire Department
Reedsport Concrete Products Co.
Reedsport Logging Supply Co.
Reedsport Repair & Machine Shop, Inc;
Reedsport shoe Repair
Roy's Associated Tire Center
state Accident Insurance Fund
Standard Oil Co. of California
Stalcup Equipment Co.
Social Security Division
James K- Smith
Union Oil Company
Thompson Ford Sales
Umpqua Industrial Supply Co.
Umpqua Overhead Door Sales
Village Florist and Garden Center
Chevrolet-BiiicK. iiic.
Coos Grange Supply Co.
Secretary of State
National Chemsearch
Hansen Electric Company
Hansen Electric Company
Pacific Motor Trucking Co.
Meeting adjourned to be continued May 19, 1975
ATTEST:
5.15
189.50
646.51
17.57
8.00
69.00
87.45
42.73
1432.16
72.00
42.40
819.00
62.20
18.77
61.50
7.50
28.00
836.76
979.22
9.55
1480.58
24.30
1020.35
30.22
174.67
15.00
40.00
4.37
5.36
8.00
65.03
339.38
101.68
116.31
city Administrator Bernell McClay, Rec.tfSec
MINUTES OF THE CONTINUATION MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT 8:00 P. M. ON MAY 19, 1975 at 8:00 P, M. AT THE CITY HALL
\
Present: Mayor Thomas S. Tymchuk
V Coimcil Members Ronald O. Hanson, President; Oscar Anderson,
H. J. Patterson, Ben Henderson, Connie <3ibbons
City Administrator I. G. Johnson
City Attorney Stephen Miller «
Absent: Albert Niiranler ^
Meeting was called to order by Mayor Tymchuk.
Mayor Thomas S. -Tymchuk introduced Lower Unqpqua Jaycees John Noel,
Pete Mulder and Roger Paul who showed and es^lained the award i^ich their
organization had received at the State Convention. Award was a traveling
plaque in recognition of their work on the Bi-Centennial Park Project
which they have spearheaded. The Jaycees made the initial survey which
determined that thje people of Reedsport wanted the park developed. Mayor
Tymchuk congratulated the Jaycees on their fine efforts.
Mayor Tymchuk called upon Roy Erichsen of HGE, Inc. to outline present
and future needs of the Water Department. Mr. Erichsen stated that
present needs of the Water Department are approximately $140,000, which
is $50,000 more than the department is now taking in. New state and
Federal requirements over the next twenty years will require an e3q)enditure
of $1,500,000 in capital outlay. He recommended that the water
rate for Reedsport be raised to $5.00 or $6.00, which amount would become
the base rate when the time comes that meters have to be installed.
Alfred shirtcliff protested raising the rates in Winchester Bay at
this time as their rates have been raised since those in Reedsport.
City Administrator I. G. Johnson e3q>lained that the City of Reedsport
taxpayers have had to pay for $135,000 of water improvements which
cost the people of Winchester Bay nothing.
Ray Dunn, representing Central Lincoln Peoples Utility District, cited
the need for the city to budget between $5000 and $6000 for installations
needed to supply power for two pumping stations and a new chlorinator.
City Administrator I. G. Johnson stated that this amount had already
been included in the budget.
Motion was made by Anderson, seconded by Hanson that the residential
water rate ^r Reedsport be raised to $6.00 per month beginning July 1,
1975. Motion^passed. Aves 5 Navs 1 (Gibbons)
City Administrator I. G. Johnson was instructed to work out a schedule
for increasing the other water rates in Reedsport and Winchester Bay
using the same percentage rate increase of approximately 81%. This
schedule is to be presented at the next regular council meeting.
Roy Erichsen presented revised plans for a proposed addition to the
city offices. Plan was discussed.
Motion was made by Anderson, seconded by Gibbons to have Roy Erichsen
proceed with drawing up detailed plans and cost estimates for an
addition to the city offices. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson announced that there would be a formal
presentation of the first check for the Reedsport Community Development
Project at the council meeting of June 9, 1975. Representatives from
Washington, D. C., Portland and Seattle will be here for the presentation.
Councilman Ron Hauison reported that the Winchester Bay Sewer District
would like to buy the old water line in that area to use to provide
sewer service to some outlying homes. The matter was discussed. Mayor
Tymchuk stated that before any decision is made it should be determined
what the line is worth. Councilman Anderson also suggested that it
should be first determined whether or not we can get along without it.
Roy Erichsen stated that he would like to study the distribution system
more thoroughly before making a recommendation.
Meeting adjourned.
ATTEST:
Bemeii McCJLay, Rec.
City Administrator
MINUTES OF THE FIRST BUDGET MEETI^NG OF THE CITY OF REEDSPORT ON TUESDAY,
MAY 27, 1975 AT 8:00 P. M. AT THE CITY HALL
Present; Budget Committee members Roy Henderson, Brent Winston,
Judy Story, D. L.' Gibbons, Ralph ^tuller, Lincoln Swain
Councilmen Ron Hanson, H« J. Patterson, Connie Gibbons,
Oscar Anderson, Albert Nimmler, Ben Henderson
Mayor Thomas S. Tymchuk, City Administrator I. G. Johnson,
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S« Tymchuk. Motion was
made, seconded, passed that Brent Winston be nominated Chairman.
Motion was made, seconded and passed that nominations be closed.
Brent Winston was unanimously elected Chairman of the Budget Committee.
Motion was made, seconded and passed that Roy Henderson be nominated «
Secretary of the Budget Committee. Motion was made, seconded and
passed that nominations be closed. Roy Henderson was elected unanimously
to be Secretary of the Budget Committee.
\
Mayor Tymchuk recommended that a 13% salary increase be given to all
city ^enpl^oyees rather than the proposed 10%.
City Administrator I. G. Johnson went through the proposed 1975-76
budget item by item, answering questions and making explanations.
\
Motion was made by Lincoln Swain, seconded by Ralph Stuller that the
Budget Committee approve the Mayor's recommendation that the salary
increase of 13% be given to all city employees. Motion passed
unanimously.
No further action was taken as budg.et members and councilmen wanted
further time to study the budget.
Motion was made by Lincoln Swain, seconded by Roy Henderson tp hold
a second budget meeting on Wednesday, Jxme 4, 1975 at 8:00 p. M.
Motion passed unanimously.
Meeting adjourned.
ATTEST:
C-^fiayor Thdmdii^ S'
Administrator Bemell McClay, Rec. Sec.
MINUTES OF THE SECOND BUDGET MEETING OF THE CITY OF REEDSPORT ON
WEDNESDAY, JUNE 4, 1975 at 8:00 P. M,. AT THE CITY HALL
Present: Budget Committee members D. L. Gibbons, Judy Story, Ralph
Stuller, Brent Winstpn, Lincoln Swain, Roy Henderson
Council members Al^rt Nimmler, H. J. Patterson, Ronald
Hanson, Oscar Anderson, Connie Gibbons, Ben Henderson
Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
Meeting was called to order by Brent Winston, Chairman of the Budget
Committee.
\ ^
Edith Stuller reported on progress of the bicycle paths program. She
had been assured at the state level that there would be no hold up in
the program. Mayor Tymchuk and City Administrator I. G. Johnson
recommended that $2000 be put into the budget for bicycle paths.
Motion was made by Ralph Stuller, seconded by Lincoln Swain that
$2000 be included in the budget for construction of bicycle paths.
Motion passed. Aves 6 Navs 0
Myrtle Sykes requested that $15,000 be put into the Revenue Sharing
budget for development of the Bi-Centennial Park. This amount needs
to be specifically stated so that a copy of that page of the budget
can be sent when application is made for $25,000 from the American
Revolution Bi-Centennial Administration.
Connie Gibbons went on record as opposing this $25,000 item being
listed as a line item in the budget as ^e does not feel the City
should be locked in to this amount. City Administrator I. G. Johnson
stated that it could be put into the budg^t but under Revenue Sharing
that does not necessarily lock the City to that amount if it is not
needed. Mayor Tymchuk recommended budgeting the $15,000 so that the
committee can comply with regulations necessary to securing other funds.
Myrtle Sykes reported that many organizations and people are offering
in-kind services ^d requested that engineering in the park be done
so that such services can be accepted. The possibility of getting
engineering^ services from the county and other sources was discussed.
Motion was made by Ralph Stuller, seconded by Judy Story that $15,000
of Revenue Sharing funds be budgeted for Bi-Centennial Park development.
Motion passed. Ayes 6 Navs 0
The Pollution Control budget, page 16, was discussed. It was decided
to put an item of $15,000 for engineering on Winchester Avenue in that
budget and to leave a cash carry over of $140,000. This money should
be kept available if needed for matching money is needed for future
government grants.
Motion was made by Roy Henderson, seconded by Lincoln Swain to accept
the 1975-76 budget for the City of Reedsport as amended. Motion passed.
Aves 6 Navs 0
Ralph Stuller stated that he felt that the city budget as drawn up
by city Administrator I. G. Johnson is one of the best, most easily
understood of any that he has had to work with. Lincoln Swain also
went on record saying that the City is very fortxinate to have someone
of Mr. Johnson's capabilities vdio is able to do this work in such an
excellent way. Councilman H. J. Patterson stated that he felt Mr.
Johnson should be commended for doing an outstanding job with limited
funds.
City Administrator I. G. Johnson stated that this has been a very
difficult budget to put together because for the first time it has
been necessary to use Capital Improvement funds to run the City. Next
year it will be necessary to ask to exceed the 6 per cent limitation
unless there is a big boost in Revenue Sharing f\mds.
Motion was made, seponded and passed to adjourn the meeting.
AIDTEST:
Mayor
I. G. Johnson, City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT 8:00 P. M. ON JUNE 9, 1975 AT THE CITY HALL
Present: vMayor Thomas S. Tymchuk.
Coiancil Members Ronald Hanson, President: vOscar Anderson,
Albert Nimmler, H. J. Patterson, Connie Gibbons, Ben Henderson,
City Attorney William Jayne^
City Administrator I. 6. Johnson
Meeting was called to order by Mayor Tymchuk.
Invocation was given by Richard Rochon.
Minutes of the May 12, 1975 regular meeting. May 19 continuation meeting,
and budget meetings of May 27, 1975 and June 4, 1975 were approved.
City Administrator I. G. Johnson presented a RESOLUTION authorizing
the Mayor to sign and execute documents necessary for the filing of
an application with the Department of Transportation for a grant under ^
the Urban Mass Transportation Act of 1964 for a bus service.
Motion was made by Anderson, seconded by Gibbons to adopt the resolution
authorizing the Mayor to sign and execute dociaments for a bus service
for the City of Reedsport and vicinity,. Motion passed. Ayes 5
Nays 0
City Administrator I. G. Johnson presented a request from the State
Division of Lands for renewal of a permit to put a water line across
the Umpqua River. Inasmuch as this crossing has already been completed
it was the opinion of the City Attorney that there is no need to renew
the permit.
Motion was made by Patterson, seconded by Nimmler to return the application
to the State Division of Lands unsigned. Motion passed. Ayes 6
Nays 0
Myrtle Sykes reported that the Bi-Centennial scroll for re-affirmation
of the Declaration of Independence has arrived and signatures are being
obtained. The scroll will be delivered to Roseburg on Saturday to be
presented to the Bi-Centennial wagon train by Cheryl Allen, a Reedsport
girl v^o is queen of the Roseburg rodeo. Mrs. Sykes also reported that
work, on the Bi-Centennial park is progressing with more and more people
becoming involved. Linda Noel received money from both the Port of
Vjjpqua and the County for a sign at Winchester Bay. Tickets for the
salmon dinner are now on sale. There will be a plcuining meeting on
June 26 at the Douglas County building at» 7:00 P. M. at which time
the State Bi-Centennial Director will be here. All interested persons
are urged to attend.
City Administrator I. G. Johnson reported that he had talked with
Pete Mulder about work to be done in the Bi-Centennial Park. Some
minor earth moving is contemplated along with removal of some binish.
Mr. Johnson esqjressed concern about any cutting down of the slopes
and felt that much of the natural vegetation should be preserved.
Connie Gibbons stated that :^e had received requests for grading to
be done in Henderson Park. Mr. Johnson stated that he had referred
all requests to the director of the recreation p^gram at the school
so that he could tell city crews what work they wished to be done.
Ben Henderson reported that engineering is being done on the property
adjacent to the Dunes Headquarters. The Headquarters have requested
an additional two acres.
Mayor Tymchuk appointed Albert Nimmler and Connie Gibbons on a committee
to make recommendation regarding a donation for the Queen of the Un^qua
rodeo.
City Attorney William Jayne reported on a letter which he had written
to Attorney Winfield Muffett, Jr. regarding the research on the status
of the Leonard Larson property. Mr. Jayne's letter contained the
fbllowing statement: "At the request of Mr. Cline, I have again
researched the question of whether or not the real property owned by
Mr. Larson in Section 4, Township 22 South, Range West of the Willamette
Meridian, Douglas County, Oregon, is within the corporate limits of the
City of Reedsport. I find that by Ordinance No. 398, passed by the
City of Reedsport on December 6, 1954, Mr. George Rowe annexed a portion
June 9, 1975
of real property in the Northeast Quarter of the Southeast Quarter
of Section 4. The annexation extended south 1082.3 feet more or less
to the Southerly Boundary of the Northeast Quarter of the Southeast
Quarter. In January of 1963, Mr. and Mrs. Rowe sold a portion of this
property to Leonard Larson shown on the Assessor's map as parcel 3100.5
and in July of 1963, the Rowes sold a parcel to Frank Rose, Assessor's
No. 3100. It is my opinion that both of these parcels of real property
were annexed to the City of Reedsport in 1954 and were in the City
of Reedsport at the time they were sold to Mr. Larson and to Mr. Rose,
and are still within the City of Reedsport."
City Administrator I. G. Johnson reviewed some of the history of these
transactions v^ich were made at the time Mr. Purvis was City Attorney.
When Mr. Purvis moved away many of the records were lost with the
resulting confusion.
City Administrator I. G. Johnson stated that there is still no way that
city water service can be provided to Mr. Larson until the new Bowman
Road loop is installed later this summer. Even then it will probably
be necessary for Mr. Larson to install a pump to get the water to his
property, if there is a health problem it will also be necessary for
Mr. Larson to hook into the city sewer system.
After much discussion it was decided that there was no way to reasonably
e3q>ect Mr. Larson to remove his trailer house from his property although
the trailer ordinance was in effect at the time he put it there. The
only control after so much confusion and time is to never allow it to
be replaced with another trailer house or any additions to be built onto
it.
H. J. Patterson, Chairman of the Police Committee, reported that Patrolman
James Cameron had won the shooting award at the Police Academy.
Councilman H. J. Patterson reported that the Estuary Study is now completed
and copies have been distributed to all participating public bodies.
Chairman of the Planning Commission, Robert Cline, has requested time
to Itudy the report before public hearings are called to approve the
study.
Ron Hanson brought up a discussion of the feasibility of using a new
seal coat on a ten block experimental strip of city street to detemine
if it is a practical solution to the street maintenance problem. City
Administrator I. G. Johnson stated that he would like to talk to the
county engineers to get more information about the process. Such work,
he feels, should be done by an e3<pert in the business rather than by
city crews.
City Administrator I. G. Johnson read a letter from Mast Bros. Automotive
requesting that they be allowed to rent a lot of Urban Renewal property
on a month to month basis for off-street parking. Mayor Tymchuk requested
that Mr. Johnson, Oscar Anderson and Marilyn Townsend meet with Mr. Mast
to decide on a fair price and whatever regulations are deemed advisable.
Motion was made by Nimmler, seconded by Patterson that city Administrator
I. G. Johnson, Marilyn Townsend and Oscar Anderson meet with Mr. Mast
and decide on a fair price and necessary regulations. Motion passed.
Ayes 6 Nays 0
New rates to be charged Winchester Bay residents for water was discussed
at length.
Motion was made by Gibbons, seconded by Nimmler that thevwater rates
in Winchester Bay be set at 25 per cent higher than those in Reedsport.
Motion passed. Ayes 6 Nays 0
Rates to be charged two courts in Winchester Bay which cater to recrea
tional vehicles was discussed. Opinion seemed to be that they ^ould either
pay for the maximum number of spaces and pay on the establi^ed rate or
install meters. It was suggested that council members study the matter
further and not make a decision until another meeting is held.
Motion was made by Hanson, seconded by Nimmler that the rate for water
service to Bohemia, Inc. on Bolin Island be at a minimum rate of $77.92
for a 4" water line until a meter is installed. Motion passed. Aves 6
Nays 0
June 9, 1975
Councilman Hanson suggested that the additional funds brought in by the
increased rates be set aside as a sinking fund for future water system
in^rovements. City Administrator I. G. Johnson recommended that first
the money used from the Capital Improvement Fund be repaid and then
that a reserve fund be set up for water improvements.
V ♦ ^
city Administrator I. G. Johnson announced that a man is coming Wednesday
evening to meet with the City Council to be considered as an applicant
f;or the job of City Recorder. Council members were urged to come and
become better acquainted with him at this time.
The following bills were approved for payment.
City of Reedsport - Payroll Fund
Oregon Mayors Association
League of Oregon Cities (Dental)
League of Oregon Cities (Medical)
League of Oregon Cities (Life)
League of Oregon Cities (Salary cont.)
Verl Lee Townsend
E. H. Ladum, Contractor
Dean Vem Crowell
Bert Bartow
Bessie G. Carlson
Marlee K. Bradley
John A. Viestenz
Wanda F. Palmer
Albert Q. Johnson
Maria H. Braunsteiner
Elsie L. Brannon
Dolores M. Boye
Emerald R. Glover
Robert E. Caliison
Lorraine Jensen
Pamela A. Brothers
Arvel D. Beman
Erma F. Franklin
Elinor M. Brookhart
Hazel C. Johnson
Howard E. Bowers
Joyce I. Brandon
Clara B. Herra
Roy W. Henderson
j^arian H. Boylan
Anita A. carpenter
Thomas W. Prater
City of Reedsport - Payroll Fund
City of Reedsport - Payroll Fund
City of Reedsport - Petty Cash
Umpqua Branch, The Oregon Bank
Winfield F. Muffett, Jr.
E. H. Ladiam, Contractor
Raymond Barry Lamarre
Robert 01Strom
Bair & Bair Supply Service
F. R. Brown
Diehl-Fullhart Agency
Central Lincoln PUD
City of Reedsport
Courier
Coos Bay Stationery
D. L. Courtney, M. D.
Courier
Coos Bay Welders Supply Co.
Ann Deacon
Department of Revenue
Entenmann-Rovin Co.
Florence Auto Parts
Feenaughty Machinery Co.
Frenchie's Market
General Telephone
SCM Glidden-Durkee
Roy Henderson
4000.
10.
260.
1330.
342.
125.
53.
818.
100.
16.
5.
10.
5.
5.
5.
10.
10.
. 10.
5.
10.
5.
10.
10.
10.
10.
10.
10.
10.
10.
10.
5.
5.
5.
21574.
1080.
43.
32.
. 50.
3048.
7.
5.
23.
97.
124.
1993.
140.
8.
498.
42.
35.
17.
10.
88.
74.
48.
115.
14.
504.
316.
36.
00
00
80
05
70
43
00
30
00
22
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
64
00
27
69
00
99
00
00
00
25
00
20
00
28
20
50
45
37
00
00
10
60
97
30
25
42
71
June 9, 1975
Roy Henderson
Harris Uniforms
Jayne & Miller
Jayne & Miller
Jim's Umpcjua Drug
Industrial Steel & Supply Co,.
Johnson Rock Products
Laskey-Clifton Corp.
Munnell & Sherrill, Inc.
Pacific Water Works Supply
Pennwalt Corp.
Pennwalt Corp.
Paramount Pest Control
The Photo Lab
Driftwood Nursery
Public Enployees Retirement System
Social Security Division
Posey's Bakery
Reedsport Police Department
Reedsport Logging Supply Co.
Reedsport Outdoor Shop, Inc.
Reedsport Concrete Products
Roy's Associated Tire Center
Reedsport Motor Freight
Reedsport Auto Parts
Reedsport Fire Department
Standard oil Conpany, Western
Shell Oil Company
SAlF
State Accident"" Insurance Fund
Stanper's J & J Tire Co.
Doris E. Taylor
Umpgua Building and Hardware
Umpqua Industrial Supply Co.
West Chemical Products Inc.
Coast to Coast Stores
Meeting adjourned.
ATTEST:
es^Tdayor ThomaV^Sm
36.71
5.00
90.16
200.00
25.99
136.7j
1685.90
17.50
204.60
2293.73
185.00
69.00
>8.00
13.84
14.89
1480.06
1525.21
241.00
26.18
35.25
38.87
17.50
10.50
31.44
200.89
909.00
839.50
8.46
15.00
896.94
2.25
53.10
25.06
222.83
153.15
91.62
chuk
I. G. John^0fi, City Administrator Bernell McClay, Rec. Sec
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR THE
PURPOSE OF HOLDING A BUDGET HEARING ON JUNE 30, 1975 at 8:00 P. M.
AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Oi Hanson« President; Oscar Anderson
H. J. Patterson, Albert Nimmler, Ben Henderson
City Administrator I. G. Johnson
Absent: Connie Gibbons
Meeting was called to order by Mayor Thomas S. Tymchuk.
Mayor Tymchuk, called for any discussion of the budget by citizens.
Mr. William. Elseviere requested clarification of the amount included
in the budget for street inprovements. City Administrator I. G. Johnson
stated that there is $55,000 in the budget for street inprovements,
mostly maintenance. Street improvements on 22nd Street have already
been contracted for.
Motion was made by Anderson, seconded by Henderson that the budget
as approved by the Budget Committee be adopted.v Motion passed.
Ayes 5 Nays 0
City Administrator I. G. Johnson presented a Resolution adopting the
budget approved by the Budget Committee of the City of Reedsport on
June 4, 1975 and levying taxes provided for in the budget in the
aggregate amount of $208,370, these taxes hereby levied upon all the
taxable property within the City of Reedsport as of 1:00 A. M. January 1,
1975. Total amount of the budget is $1,783,262.
Motion was made by Nimmler, seconded by Patterson to adopt the resolution
as presented. Motion passed. Ayes 5 Nays 0
Councilman Oscar Anderson reported on a meeting held with Roger Mast,
City Administrator I. G. Johnson and Marilyn Townsend. Approval was
given for Roger Mast to rent a 50 ft. wide strip of Urban Renewal
property to be used for off street parking. Permission was given for
them to park only vehicles capable of moving on their own power (no
wrecks). Rental fee was set at $20.00 per month cind they are to pay
for the month of June. Contract can be cancelled by either party on
thirty day notice.
Council gave approval of the action taken by the committee and authorized
that a written agreement be signed with Mast Bros.
William Elseviere congratulated the Police Department on the fine
way in vAiich they checked on his property v^ile he was away on vacation.
Meeting adjourned. , v
ATTEST:
Tiayor Thomas ^
I. G. Jolwson, City Administrator Bemell McClay, Recorddriinrg Secretary
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON JULY 7, 1975 at 8:00 P. M^ AT THE CITY HALL
Present: Ronald O. Hanson, President
Coimcil Members Albert Nimmler, Oscar Anderson, H. J.
Patterson, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Mayor Thomas S. Tymchuk
Connie Gibbons
Meeting was called to order,by President, Ronald Hanson.
The Rev. June McGuire gave the invocation.
Minutes of the regular meeting of June 9, 1975 and the special budget
hearing of June 30, 1975 were approved.
City Administrator I. G. Johnson repo];-ted that the special work
session planned for July 15 would have to be postponed. Word has
been received from the Environmental Protection Agency that the Wades
Flat sewer extension system is now back on their priority list for
1975. It is listed as 50th in the state. It will be necessary for
Mr. Johnson and engineer Roy Erichsen to meet with E. P. A. in Portland
to determine just what this means as to when work can be started on
this project.
Myrtle Sykes, Bi-Centennial Chairman, reported that the Fourth of July
celebration in Reedsport was a success. The City was presented with
a Bi-Centennial flag which is to be flown over the Community Building.
There will be no meeting of the committee in July. There will be a
presentation of a historical marker in Winchester Bay on July 20 at
2:00 P. M. Tom Keel of the Douglas County Park Department will be
present at this presentation.
Water Superintendent Bert Bartow reported that logging is again in
progress around Clear Lake and that everything is progressing satis
factorily.
\ Chairm^ of the Police Committee, H. J. Patterson, reported that
John simoneau is the last police office to attend the Police Academy
and that he is doing well. The auction of unclaimed articles held
by the Police Department netted $531.55.
The feasibility of constructing a dumping station for calipers and
trailers was discussed. Councilman Ronald Hanson stated that he has
contacted the Dunes Recreation Headquarters to ascertain if it is
possible to locate one on their site, but as yet he has received no
definite answer. The possibility of locating one at Winchester Bay
was discussed.
\
\ Donald Laskey again brought up for discussion the use of the old
water line as part of the sewer system for Winchester Bay after
completion of the new water line. He disagreed with an opinion
given by designing engineer, Roy Erichsen, who had stated in a letter
that he believed the old line should be kept in use as a water line
to provide service to homes along the line. Mr. Erichsen felt that
tapping into the new concrete steel cylinder line would be difficult.
Mr. Laskey felt that this was not true and ejqplained methods for
tapping into this line which he had investigated. City Administrator
I. G. Johnson stated that it would not be possible to make any changes
in the plans for this E. D. A. project without again goin,g to tjie
State for approval. Opinion of the Council was that no c^ecisio^ could
be made until they have had the opportunity of discussing the matter
again with the engineers.
City Attorney William Jayne stated that he will have a condemnation
ordinance ready by the next meeting.
City Administrator I. G. Johnson presented for approval an agreement
between Mast Bros, and the City of Reedsport. Agreem^ent alJLowed Mast
Bros., Inc. to use a 50 by 100 ft. strip of Urbsui Renewal property
adjacent to their business for off street parking of v^icles. Parking
is to be allowed only for vehicles capable of running on their own
power. Rent was set a $20 per month starting with June 1975 Agreement is
cancellable by either party on thirty day notice.
July 7, 1975
Motion was made by Anderson, seconded by Henderson that the lease
agreement with Mast Brothers as presented be approved. Motion passed.
Ayes 4 Nays 0
\ \
Motion was made by Patterson, seconded by Anderson that Chief of
Police Powell be allowed tp purchase some needed equipment for the
jail from the low bidder at his own discretion. Two low bidders
were local firms. Motion passed. Ayes 4 Nays 0
Water rates for parks catering to recreational vehicles was again
discussed. Motion was made by Nimmler, seconded by Patterson that
the courts catering to night by night recreational vehicles be charged
on an actual use basis using the trailer court rate. Motion passed.
Ayes 4 Nays 0
Motion was made by Patterson, seconded by Henderson to adopt the ^
Coos Bay - North Bend water rate for meters which charges $157.32
for the first 40,000 cu. ft. and anything over that at the rate of
.24 per 100 cu. ft.
Jerome Kenagy asked if this is really vdiat the Council wants to do -
to encourage large amount usage by giving them a price break.
After discussion it was decided that the price break seems necessary
at the present time to encourage industries, but if it seems necessary
at any time to change this policy it can be done. Motion passed.
Ayes 4 Nays 0
Councilman Nimmler reported that his committee recommended that'the
City give $50.00 to Miss Cheryl Allen to assist in her e^enses as
Queen of the Umpqua Rodeo.
Jerome Kenagy asked vdiat policy brought about this decision. Councilman
Oscar Anderson stated that there is no policy, but such action seemed
appropriate in view of her activities in the Bi-Centennial celebration.
Mr. Kenagy asked if this is the kind of policy the Council wishes to
continue. Councilman Henderson stated that no policy is intended,
but this action seems appropriate at this time.
Motion passed. Ayes 4 Nays 0
The following bills were approved for payment:
City of Reedsport - Petty Cash
City of Reedsport - Payroll Fund
Reedsport Motor Freight
Lower Umpqua Hospital
Winfield F. Muffett, Jr.
State of Oregon, Department of Motor V^icles
Norman Albert Lamb
Harold Dean Mast
Viola E. Snead
Donald E. Potterf
Lloyd G. Noel
Roger Raymond Mast
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
HGE, Inc., Engineers and Planners
HGE, Inc.,
HGE, Inc.
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Atlantic Richfield Conpany
Al•s Market
Administrator, Building Codes Division
Bair & Bair Supply Service
Bohemia, Inc., Umpqua Division
Courier
Courier
Coast to Coast Stores
Centr-al Lincoln PUD
(Medical)
(Dental)
(Salary Con.)
(Life)
43
4000
9
11
50
5
27
10
6
17
5
5
1421
289
135
352
206
181
2024
21158
1080
6
101
20
8
410
7
4
83
1930
.54
.00
.17
.95
.00
.00
.00
.00
.00
.00
.00
.00
.69
.58
.27
.70
.00
.24
.32
.41
.00
.60
.47
.75
.40
.83
.05
.37
.98
.30
July 7, 1975
Florence Auto Parts
Fred's Lock & Key
Glidden-Durkee Division of SCM
General Telephone
Johnson Rock Products
Jim's Umpqua Drug
International City Management Association
Jayne & Miller
Jayne & Miller
Law & Order
Munnell & Sherrill, inc.
Richard W. Madigan
Northwest Divers Supply, Inc.
Pennwalt
Paramount Pest Control
Social Security Division
Public Employees Retirement Fund
Reedsport Outdoor Shop, Inc.
Rogers Machine:^ Company, Inc.
Reedsport Repair & Machine Shop>,lnc.
Reedsport Fire Department
Reedsport Concrete Products Co.
Reedj^ort Auto Parts:
Roy\s Associat^ed Tire Center
Reedsport Laundry & cleaners
Reedsport Logging Supply Co.
Reedsport Police Department
Standard oil Co., Western
Jack Schweitzer
Stalcup Equipment Co.
Sun Printing Co.
State Accident Insurance Fund
Zack Turner
Union Oil Company
Umpqua Building and Hardware
Unpqua Industrial Supply Co.
Department of Revenue, State of Oregon
National Chemsearch
Reedsport Laundry and ClecUiers
Posey* s
Kathleen R. Mast
Coos Bay Stationery Co.
Stanper's J & J Tire Co.
W. J. Conrad Lumber Company
Frank's Jiger Sales
Coos Bay Welders Supply Co.
Douglas County Library Gift Fund
Western Auto Associate Store
Meeting adjourned.
ATTEST:
Mayor Thomas S
2.63
7.89
46.97
514.49
102.94
11.90
14.00
17.25
50.00
7.00
44.78
27.00
7.25
103.50
10.00
1500.87
1413.59
215.78
136.90
214.50
969.00
30.45
335.05
6.00
86.50
23.73
40.67
846.19
57.18
38.49
51.55
939.84
142.00
216.09
70.21
141.17
105.00
66.50
51.00
212.95
12.74
132.50
7.50
29.88
108.00
31.20
10.00
57.78
Johnson, City Administrator Bemell McClay, Rec. Sec
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON AUGUST 11, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Coxincil members Ronald O. Hanson, President; Albert Nimmler,
Oscar Anderson, Connie Gibbons, H. J. Patterson, Ben
Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S. Tymchuk.
Minutes of the July 7, 1975 regular meeting were approved.
A public hearing was called for the purpose of considering the
Environmental Impact Statement on the proposed Phase I of the
Community Block Grant Fund program in the Bowman Road area of the ^
City of Reedsport.
Roy Erichsen of the engineering firm of HGE, Inc. esqjlained the scope |
of the project which involves reconstruction of Bowman Road for 2300
lineal feet from Highway 101 to Arthur Drive. Project includes paving,
addition of storm drains and installation of a high level water line
to give additional water pressure to the area. Mr. Erichsen stated
that in his opinion the increased benefits of access, drainage, pollution
control and water pressure far outweigh any long or short term adverse
environmental effects. Mr. Erichsen recommended that the City of
Reedsport proceed with the project.
Mayor Tymchuk called for questions or comments from the audience.
Pete Mulder asked if sidewalks were planned along Bowman Road. Mr.
Erichsen stated that plans call for curbs but not sidewalks in this
phase of the project. Steve Cox of HGE, Inc. stated that some areas
are limited but that they will try to make provisions for building
sidewalks at a later date.
Councilman H. J. Patterson requested clarification as to where storm
drain water would terminate. City Administrator I. G. Johnson stated
that surface water will empty into the canyon at the end of Bowman
Road.
Councilman Nimmler requested clarification of the term "high level
water line". Roy Erichsen e3q>lained that this water loop will be
on the upper side of Bowman Road and will be independent of the other
system. New system will retire a booster pump which will increase
the pressure on the upper side of Bowman Road by 30 pounds.
Councilman Hanson asked if the project will be done this year. Mr.
Erichsen stated that the City of Reedsport is now asking for release
of funds and it may be possible to get some work done this fall.
Motion was made by Councilman Nimmler, seconded by Councilwoman Gibbons
that the Mayor and City Administrator be authorized to sign the
request for release of funds from Housing and Urban Development for ^
the Reedsport Community Development Block Grant project. Motion '
passed. Ayes 6 Nays 0
Motion was made by Councilman Patterson, seconded by Councilman
Hanson to accept the Environmental Impact report given by City
Engineer, Roy Erichsen. Motion passed. Ayes 6 Navs 0
The following p^rsons were present at the public hearing in addition
to the officials previously named:
Elmer Washington, Oregon State Highway Department; Zack Turner,
Fire Marshall; Orville R. Powell, Chief of Police; Pete Mulder,
citizen; j. j. Nelson, citizen; Diana Nelson, citizen; Marilyn
Townsend, Municipal Court Clerk; Stephen R. Cox, HGE, Inc.; Myrtle
Sykes, Bi-Centennial Chaiirperson; Earl Sykes, Courier Editor; Roy
H. Erichsen, HGE, Inc.; Dinah Adkins, The World; Ron Shepherd, citizen;
Bert Bartow, Water Superintendent; Al Dorsey, Planning Commission;
Wes Hillier, Planning Commission; M. R. DeVelbiss, Building Inspector
August 11, 1975
Oregon State Highway foreman, Elmer Washington, reported on a letter
from the State Highway Department Regional Engineer requesting that
the city of Reedsport pass an ordinance setting up "no parking" on
both sides of Highway 101 along the proposed bicycle route. After
discussion it was decided that Mr. Washington should contact the
Regional Engineer and find out if the Highway Department would settle
for "no parking" on one side of the highway. City Attorney William
Jayne requested that Mr. Washington call him as soon as he has talked
with the Regional Engineer and let him know the answer.
Motion was made by Nimmler, seconded by Patterson that a special
council meeting be held on Monday, August 18, 1975 at which time
parking along the bicycle route can be discussed with members of the
Bicycle Committee. Motion passed. Ayes 6 Nays 0
Roy Erich^en reported on a seminar in Portland which he and City
Administrator I. G. Johnson had attended. Seminar instructed in the
preparation of applications for funding for sewer projects. Mr.
Erichsen stated that it will be necessary to prepare a new application
- for Federal Environmental Protection Agency funds for a facilities
pl^ to study the city's sewer system and treatment plant. Cost
has now gone from $9,600 to $27,000. Mr. Erichsen stated that he will
leave all information with the City Attorney and City Administrator
and will go into the matter more thoroughly at the special council
meeting on Monday, August 18.
Roy Erichsen reported that plans for the new city offices are completed
and will be presented at the special meeting on Monday, August 18.
It may be possible to have bid openings in three weeks.
Myrtle Sykes, Chairwoman of the Bi-Centennial Committee, reported on
activities in the area which included a picnic of some 250 people at
Scottsburg. The Ministerial Association is hosting a Bell Ringer
groijyp from the San Francisco area who will perform at the Pacific
Auditoriiim on August 15. Mrs. Sykes also Nreported on how money given
to the committee had been spent and requested that the other $250
pledged by the City now be paid so that other Jieeds of the committee
can be met.
Pete Mulder reported that a special Armed Forces Recognition Day will
be held in Reedsport on September 6 to honor armed services for 200
years of cooperation during peace and war. At this ^time the National
Guard will work in the Bi-Centennial park with their equipment.
The^ Douglas County Highway Department will be contacted to discuss
the possibility of their contributing some road engineering for the
Bi-Centennial park.
Robert dine. Chairman of the Planning Commission, ejqjlained suggested
changes requested by the Planning Commission for the Estuary Study.
Mr. dine stated that he feels that the Estuary Plan will be subject
to review and change in the future.
Al Dorsey reported on a work meeting of the Planning Commission.
~ Planning Commission requested approval of the Council for their
hiring of a consulteoit to help plan road and sewer extension for
areas adjacent to the City. Money would be needed from the City to
pay such a consultant.
Robert dine stated that what they need at the present time is
authority to discuss with consultants and get an idea of how much
money is needed. Mr. dine stated that they had been able to get
no response from the county engineering department.
V
Mayor Tymchkk gave the Planning Commission permission to discuss with
consultants and report back on the amount of money involved.
The obligation of the City to provide water for a proposed development
on Crestview Heights was discussed at dength. City Administrator
I. G. Johnson stated that the City's obligation is the same as for
any other subdivision. First Mr. Shepherd will have to submit his
plans to the State for approval. The State Fire Marshall will then
tell the City what has to be done.
August 11, 1975
City Fire Chief Zack Turner stated that for adequate fire protection
he feels that a reservoir on Crestview Heights is needed - that
another pump is not a solution to the problem.
H. J. Patterson, Chairman of the Police Committee, reported on
activities of the Police Department for the first six months of the
year.
Councilman Hanson reported on a demonstration which had been given of
a seal coat for city streets. Engineer Roy Erichsen reported that
the City of Coos Bay had tried this method and it has not been satis
factory. Mayor Tymchuk stated that he will check with the City of
Roseburg to determine what their ^reaction to this es^eriment has been.
Fire Chief Zack Turner requested written permission for members of
the Fire Department to use red lights on their vehicles traveling ^
to fires. Verbal permission was given several years ago, but he |
now needs written authorization.
Motion was made by Anderson, seconded by Nimmler that members of the
Fire Department be authorized to use red lights on their vehicles
traveling to a fire.
\ \
Chief of Police Orville Powell stated that he sees the possibility
of accidents with too many cars using red lights, possibly by persons
who have not been adequately instructed in their ^use.
Fire Chief Zack Turner stated that there would not be any more red
lights than ,at present and that those using them have been J.nstructed.
Councilman Anderson recommended that the Chief give a class instructing
drivers in the use of red lights.
I <
Motion passed. Aves 6 Navs 0
Councilman Anderson read a letter from Attorney Stephen Miller, who
represented Grover Woods, protesting the renting of Urban Renewal
property to Mast Bros, for off street parking. Upon recommendation
of Councilman Hanson, the recjuest was taken under advisement.
FIRST READING - ORDINANCE NO. 531
City Attorney William Jayne read Ordinance No. 531 - AN ORDINANCE
REGULATING BUILDINGS OR STRUCTURES WHICH FROM ANY CAUSE ENDANGERING
THE LIFE, LIMB, HEALTH, MORALS, PROPERTY, SAFETY OR WELFARE OF THE
GENERAL PUBLIC OF THE CITY OF REEDSPORT OR THE OCCUPANTS OF ANY
SUCH BUILDINGS, MAY BE REQUIRED THAT SAID BUILDINGS BE REPAIRED,
VACATED OR DEMOLISHED: AND REPEALING ALL ORDINANCES AND PARTS OF
ORDINANCES IN CONFLICT THEREWITH: AND DECLARING AN EMERGENCY.
Motion was made by Anderson, seconded by Henderson to .adopt Ordinance
No. 531. Motion passed. Ayes 6 Navs 0
FIRST READING - ORDINANCE NO. 532
City Attorney William Jayne read Ordinance No. 532 - AN ORDINANCE
FIXING RATES AND CHARGES FOR THE SALE OF WATER BY THE CITY OF
REEDSPORT WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF
REEDSPORT: REPEALING PARTS OF ORDINANCES IN CONFLICT HEREWITH:
AND DECLARING AN EMERGENCY.
Motion was made by Anderson, seconded by Henderson to adopt Ordinance
No. 532. Motion passed. Aves 6 Navs 0
SECOND READING - ORDINANCE NO. 531
City Attorney William Jayne read Ordinance No. 531 by title only.
Motion was made by Hanson, seconded by Henderson that Ordinance No. 531
be adopted. Motion passed. Aves 6 Navs 0
THIRD AND FINAL READING - ORDINANCE No. 531
City Attorney William Jayne read Ordinance No. 531 by title only.
Motion was made by Patterson, seconded by Nimmler that Ordinance No.
531 be adopted. Motion passed. Aves 6 Navs 0
SECOND READING - ORDINANCE NO. 532
City Attorney William Jayne read Ordinance No. 532 by title only.
Motion was made by Nimmler, seconded by Patterson that Ordinance No.
532 be adopted. Motion passed. Aves 6 Nays 0
125
AuguS^ V
THIRD and Fl-NAL READING - ORDINANCE NO. 532
City Attorney William Jayne read Ordinance No. 532 by title only.
Motion was made by Hanson, seconded by Henderson that Ordinance No. 532
be adopted. Motion passed. Aves 6 Nays 0
City Attorney William Jayne presented a BARGAIN AND SALE DEED
requested by Douglas County for approximately 11,326 sq. ft. of
property owned by the City of Reedsport with all known encumbrances
within the deed.
\
Motion was made by Patterson, seconded by Nimmler authorizing the
Mayor and city Administrator to execute the BARGAIN AND SALE deed
to Douglas County as presented by the City Attorney. Motion passed.
Aves 6 Nays 0
Motion was made by Patterson, seconded by Nimmler that the City pay
the sum of $10,000 to the Port of Umpqua as^previously agreed.
Motion passed. Aves 6 Navs 0
City Administrator I. G. Johnson reported on a City Managers'
meeting which he had attended in Crescent City. Much time was devoted
to discussing ways to finance the building and maintaining of city
streets. Approximately 90% of maintenance of city streets brought
up to standard is done through serial levies. New construction is
Bancrofted.
City Administrator I. G. Johnson recommended that the connection
charge for water service for a 3/4" size tap should be set at $125.
Connections over the 3/4" size should be charged at cost with a
minimum of $125.
Motion was made by Patterson, seconded by Nimmler that the water
connection charges be set as recommended by the City Administrator.
Motion passed. Ayes 6 Navs 0
City Attorney.William Jayne reported that he had received a call
from a businessman requesting that one hour parking be established
near his store. After discussion Ronald Hanson was requested to
contact other businessmen to find out their reaction to the proposal
and then report back to the Council.
Mayor Tymchuk reported that he had received a memo from the Department
of Transportation stating that Reedsport is No. 3 on the priorities
list for a bus service. Tony Kxahn stated that he felt Reedsport
stands a very, good chance of being funded this year.
The following bills were approved for payment:
HGE, Inc. 1326.00
HGE, Inc. 5416.00
Department of General Services 2.00
Coos Grange Supply , 90.14
^ City of Reedsport, Payroll Fund 5000.00
^ City of Reedsport, Payroll Fund 1220.00
Northwest Grocery 229.91
Johnson's Sales Agency 876.65
A. H. Powers, Inc. 13386.40
League of Oregon Cities (Life Ins.) 352.70
League of Oregon cities (Salary Con.) 128.91
League of Oregon Cities (Dental) 289.58
League of Oregon Cities (Medical) 1805.00
City of Reedsport, Payroll Fund , 25604.54
Winfield F. Muffett, Jr. ,50.00
Jayne & Miller 1300.00
William M. Collver, Trustee for Roberts 495.00
Lois Violet O'Neal 10.00
Mark David Houston 28.00
Josephone Mary Newman 16.00
Donald Leroy Stephens 9.00
Theodore Charles Gibbons 82.00
City of Reedsport, Petty Cash 47.07
I. G. Johnson 55.00
August 11, 1975
Ben Meyers
Kenneth M. McCouriry
Donald R. Purcell
Gary A. Olson
David D. Arment
Erik VanVelkinburgh
Carrol Stuart Brynteson
Bair & Bair Supply Service
Bohemia Inc., Umpgua Division
Brookmead Dairy, Inc.
Central Lincoln PUD
Coos Bay Stationery
Crickmer Electric
Coos Bay Welders Supply
Courier
Courier
Department of ^Revenue, State of Oregon
Diehl-Fullhart Agency
Diehl-Fullhart Agency
Di^l-Pullhart Agency
Di^l-Fullhart Agency
Keith Dyer Associates
Delta Communications
Emergency Product News
Feenaughty
Jim Unger
Fred's Lock and Key
General Telephone Company
B. F. Gobdrich Tire Company
Harris Uniforms
Hach Chemical Company
International City Management Association
Jim's Umpqua Drug
Johnson Rock Products
League of Oregon Cities
Moe's Feed and Garden Supply
Munnell & Sherrill, Inc.
Meter Box Equipment Co.
Municipal Finance Officers Association
National League of Cities
Public Employees Retirement
Social Security Division
Pacific Water Works. Supply Co., Inc.
Pennwalt Corporation
Posey's Bakery
Pennwalt
Paramount Pest Control, Inc.
Orville Powell, Chief of Police
The Photo Lab
Reedsport Police Department
Reedsport Auto Parts
Reedsport Outdoor Shop, Inc.
Reedsport Motor Freight
Reedsport Logging Supply Co.
Reedsport Concrete Products
City of Reedsport
Reedsport Fire Department
Roy's Associated Tire Center
Radio KDUN
Richie's Lawnmower Service Center
Reedsport Laundry & cleaners
Standard Oil Company, Western
Supreme Sales Co., Inc.
Shell Oil Conpany
Stalcup Equipment Co.
Seacliff Restaurant
Stamper's J & J Tire Company
Thompson Ford Sales
Unpqua Regional Council of Governments
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
10.00
16.00
16.00
10.00
5.00
155.00
150.00
4.90
212.44
3.36
1821.80
1759.07
515.00
3.00
301.20
8.36
14^.00
9750.00
2482.00
698.00
250.00
714.30
27.00
12.00
559.55
5.60
1.95
512.66
365.74
180.70
27.54
16.81
5.22
123.84
952.35
52.70
103.85
259.11
5.00
40.00
1853.98
1810.83
1216.92
138.00
13.85
185.00
10.00
7.25
104.14
49.51
336.32
131.68
.124.40
, 3.50
19.20
252.00
807.PO
92.50
11.00
24.50
43.50
.783.72
178.85
22.36
. 29.04
5.70
12.25
2.51
226.75
49.12
>340.49
127
August 11, 1975
Umpqua Industrial Supply Co. 340.49
Western Auto Associate Store 65.11
Wayne's Color Centre 774.62
Allen Parts and Equipment Co. 59.85
Hanson Automotive 4.00
Coast to Coast Stores 126.46
Orville R. Powell 5.97
Meeting to be continued on Monday, August 18, 1975
ATTEST:
Mayor Thomas S« TymcJauK
I. G. jSlfnson, City Administrator Bernell McClay, Rec. Sec.
MINUTES OF THE CONTINUATION MEETING OF THE COMMON COUNCIL OF THE
CITY OF REEDSPORT ON AUGUST 18, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S- Tymchuk
Council members Ron Hanson, President; Oscar Anderson,
Connie Gibbons, H. J. Patterson, Albert Nimmler, Ben
Henderson
City Administrator I. G- Johnson
Meeting was called, to order by. Mayor Thomas S. Tymchuk.
Edith Stuller and members of the Bicycle Committee discussed with the
City Council problems involved along the proposed bicycle route. City
Attorney William Jayne had contacted Mr- McCormick of the State Highway
Department who agreed to get maps from the State showing exactly what
the State requires. These maps were not available for the meeting-
No decisions were made as it is impossible to do so until this inform
ation is obtained from the state. Chief of police Orville Powell was
requested to sit in at future meetings to give suggestions on safety
factors.
Roy Erichsen of HGE, Inc. presented proposed plans for remodeling and
adding to the city offices- Estimated construction cost was set at
$135,000 to $150,000- An additional $15,000 was estimated for completed
cost. Plans were discussed. City Adininistrator I. G. Johnson requested
that Mr. Erichsen present some deductive alternates to be considered
at the time the bids come in. Council members e>^ressed approval of
the plans and the feeling that bids should be called for as soon as
possible.
Motion was made by Patterson, seconded by Hanson that the plans for
the city office addition and remodeling be approved and that Mr.
Erichsen be instructed to proceed with advertising and calling for bids.
Motion passed. Ayes 6 Nays 0
A special meeting was set for September 15, 1975 for opening of bids
for the remodeling and addition to the city offices.
Councilman Ben Henderson requested information on the status of plans
for Phase III of the Community Building remodeling. City Administrator
I. G. Johnson reported that there is at present only approximately
$16,000 of Revenue Sharing money available for Phase III- Mr. Erichsen
suggested that at present plans for this phase be limited to making
the present ballroom clean, light, warm and usable. He recommended
that each item be a separate bid and that the City go as far as possible
with the money available, concentrating first on lights, heating and
walls.
August 18, 1975
Motion was made by Henderson, seconded by Gibbons that HGE, Inc.
proceed with plans for separate items of Phase III of the Community
Building remodeling. Motion passed. Ayes 6 Nays 0
Roy Erichsen presented a revised application for funds for a facilities
plan for the Reedsport sewer system. City Administrator I. G. Johnson
stated that City Attorney William Jayne had studied the material and ^
could find nothing objectionable. Mr. Erichsen recommended that the
City proceed with having this facilities survey made to be eligible ^
for 75% Federal funding. The Federal government has finally agreed
that this funding can be allowed for upgrading of old sewer systems
if need can be established.
Need for the facilities study was discussed. City Administrator
I. G. Johnson stated that matching money can be paid from Community
Development Funds as the upgrading of the sewer system is Phase II ^
planned for the Community Development Block Grant program. i
Council members agreed that the City has no choice but to proceed
with the facilities study as they cannot receive Federal funding
without it. , ^
Motion was made by Hanson, seconded by Nimmler that the City proceed
with the master sewer facilities plan. Motion passed. Ayes 6
Nays 0
Motion was made by Anderson, seconded by Henderson that the following
resolution be passed:
"Now# therefore, be it resolved that Tom Tymchuk, Mayor be, and he
is appointed as representative of the City of Reedsport, Douglas
County, Oregon, for the purpose of conducting negotiations for the
acquisition of governmental grants for the purpose of planning and
constructing sewage treatment systems in said City of Reedsport,
Douglas County, Oregon." Motion passed. Ayes 6 Nays 0
Motion was made by Patterson, seconded by Nimmler that Laskey-Clifton
Corp. be allowed a 14 day extension on their water pipeline contract
without penalty. Motion passed. Ayes 6 Nays 0
City Administrator I. G. Johnson recommended that the sewer line
on Ranch Road be extended some 350 feet to serve the new clinic at
Lower Umpqua Hospital and that it be installed by the city crew with
all materials, engineering services and plans to be furnished by the
Lower Umpqua Hospital District. Plans have been approved by the State
for an 8" line. Motion was made by Hanson, seconded by Anderson
that this recommendation be accepted. Motion passed. Ayes 6 Nays 0
The traffic problem on Ranqh Road after completion^ of the clinic
was discussed. City Administrator I. G. Johnson recommended that
City Attorney William Jayne be requested to contact a Portland bank
that owns the property adjacent to one unpaved area and attenpt to get
them to pave that part of the street. Hazardous traffic conditions
might be cited to force them to take action. Mayor Tymchuk suggested
that it might also be possible to meet with people from the Methodist
Church to find out'\^they can find a way. to remedy the paving probl^
adjacent to their property.
Meeting adjourned.
ATTEST: , /
homas S. T
City Administrator Bemell McClay,# (<RRddccpp^m'diirng Sec
129
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF IHE CITY OF
REEDSPORT ON SEPTEMBER 8, 1975 at 8:00 p. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson
Connie Gibbons, Albert Nimmler, H. J. Patterson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk-
Minutes of the regular meeting of August 11, 1975 and the continuation
meeting of August 18, 1975 were approved-
Mayor Tymchuk reported that the State Highway Department had rejected
the proposal of the City of Reedsport that parking be allowed on one
side of the highway along the proposed bicycle route. The matter
was turned over to Councilmen H. J. Patterson and Ronald Hanson to
contact the Bicycle Committee and determine what further action should
be taken.
Gaylord Vaughn CPA submitted his audit report of city books. Mr-
Vaughn commended Bernell McClay on the fine way in which city books
were kept and gave special commendation to City Administrator Irving
Johnson for Kis excellent handling of city finances.
City Administrator I. G. Johnson reported that he had contacted
Johnson Rock Products regarding two areas of town which need street
repairs. A price of $1500 was quoted for repairing a section of
Winchester Avenue which is sinking. $4500 was quoted as the price
for an overlay on a block of 22nd Street adjacent to Winchester Avenue,
Mr. Johnson reported that he had a firm do an I & I test with TV
cameras to determine the extend of settlement on Winchester Avenue.
The road in that area has settled at least ten inches. Mr. Johnson
recommended that this section of Winchester should be repaired and
sealed to prevent any more water from going through and doing further
damage. In his opinion $4500 is too high a price for the repair of
22nd Avenue since the street is not actually breaking up but is just
rough. He recommended doing nothing to 22nd Street at this time.
Councilmen Anderson and Hanson stated that they had received many
complaints about 22nd Street, but since there obviously is not enough
money to do everything, they would go along with Mr. Johnson's
recommendation. Councilman Nimmler stated that he felt the heavy
flow of traffic on 22nd Street going to and from the Forest Hills
area warranted that this street be repaired. Mr. Johnson stated
that this is not the only access to Forest Hills and that actually
the section of 22nd Street across the highway near the high school
is receiving more traffic- There is $50,000 budgeted for street
repairs but there are many streets in town that need repairs more
than 22nd Street. Mayor Tymchuk agreed that the repair of Winchester
Avenue is the most urgent problem. Councilman Hanson recommended
that the Council follow the recommendation of the City Administrator.
Councilman Patterson recommended that the $4500 be spent on the
repair of streets other than 22nd Street. Council agreed to approve
the recommendation of City Administrator I. G. Johnson that Winchester
Avenue be repaired and that nothing be done to 22nd Street this year.
City Administrator I. G- Johnson presented the following RESOLUTION:
"Now, therefore, be it resolved that Tom Tymchuk, Mayor be, and he
is appointed as representative of the City of Reedsport, Douglas
County, Oregon, for the purpose of conducting negotiations for the
acquisition of governmental grants and to sign all grant related
documents for the purpose of planning and constructing sewage treat
ment systems in said City of Reedsport, Douglas County, Oregon."
Motion was made by Hanson, seconded by Patterson that the resolution
as stated be adopted. Motion passed. Aves 5 Navs 0
City Administrator I. G. Johnson reported on the status of floathouses
in the schofield. He stated that contrary to allegations,
the city of Reedsport has never denied owners the right to hook onto
the city sewer system. They have been informed that whenever they
can come up with a plan acceptable to the State of Oregon, the Corps
of Engineers and the D» E. Q. then the City will consider their
application, it is a problem for engineers and the overall cost will
September 8, 1975
probably determine whether or not such a hook-up is practical-
City Engineer, Roy Erichsen, reported on the progress of projects
now under way. The $388,000 Bolin Island water line project should
be completed and ready for final testing in about two weeks. The
old water line will be left in place for at least a year to allow
ample testing time to determine if there are any problems in the
new line. Bids for the City Hall addition will be opened September 15,
1975 at 4 O'clock. This will allow one week to review the bids
before the next council meeting. Plans for Phase III of the Community
Building are just getting started. The City of Reedsport has received
a letter of credit for Community Development Funds for the Bowman
Road project. Engineers are working on the design for the high level
water line and pumps. Bids will be let this fall. The paving contract
for Bowman Road will probably be let next year. Mr. Erichsen ^
suggested that at the time this is done the City might do well to
recheck prices for repairing other streets. Everything necessary j
for the master sewer facilities plan is ready to be submitted for the
final review and hopefully acceptance. Mayor Tymchuk requested that
immediate work be done on the lighting in the main ballroom of the
Community Building so that it is completed before the fall community
activities start. Mr. Erichsen stated that he could call for bids
in September and work should be completed in October.
Clarence Hahn requested approval of a transfer of franchise for
Hahn's Sanitary service to Mr. Robert Horning and sons with a ten
year extension in addition to the two years and three months left
of his present franchise. City Attorney William Jayne stated that
he could see no problem in doing this as the City has the power to
"revoke the franchise if problems develop.
Motion was made by Patterson, seconded by Anderson to grant a transfer
of franchise of Hahn's Sanitary Service to Robert Horning cuid Sons
with an additional ten years as long as there is satisfactory per
formance. Motion passed. Ayes 5 Nays 0
Mayor Tymchuk thcUiked Clarence Hahn for his many years of satisfactory
service for the City.
Myrtle Sykes, Chairperson of the Bi—Centennial Committee reported
that the Armed Forces Recognition day had been a success. National
Guard units hauled over 200 loads of dirt to the Bi-Centennial park
and will probably come back another time to haul more dirt. A
meeting of the Bi-Centennial Committee was held August 28. Tom Keel
of the Douglas County Parks Department reported at that time that
negotiations for the old Coast Guard building at Umpqua Lighthouse
State Park are almost completed. This building will be renovated
to be used as a museum and ^meeting place. Mayor Tymchuk thanked
Mrs. Sykes and Pete Mulder for the time and/they have contributed
to the Bi—Centennial program. efforts
Al Dorsey reported for the Planning Commission that there will be
a public hearing on September 22, 1975 on the Grice and Unger property.
Patterson, Chairman of the Police Committee, requested that
all council members review the Compr^ensive Plan for the Police
Department and submit written comments to the Police Chief.
Glin ^Martin represented several families on South Hill Dri^ye
^ Streets who are concerned about some excavation going on ^ove their property. Stated concerns were that South Hill Drive
has always had a drainage problem and that this excavation will only
magnify the problem because of a more rapid sluffing off of a very
steep hill. He stated that the excavating is being done without
pe^it, without guidelines for drainage, without inspections and
without layout by qualified soil engineers or a controlling ordinance.
Mr. Martin had been told by the Planning Commission that there is
controlling such excavation for minor partitioning ^d that they will have to talk to the owners or sue if damage is
done to their property. Mr. Martin felt that preventive measures
having to take the matter to court. He asked that the City Council request the Planning Commission to draw
up an ordinance covering this situation.
131
September 8, 1975
Charles Knowlton speaking for the developers stated that they have
done everything possible to avoid disturbing the natural drainage
of the area. They have had a consulting engineer and are trying to
do everything possible to satisfy the people. Mr. Knowlton stated
that they are tipping the lots so that most of the drainage will
be carried off through SCotts' canyon.
Mayor Tymchuk referred the matter to the City Attorney for study
and an opinion. Councilman Hanson was also requested to study the
problem.
\ Mr. Martin presented a copy of Chapter 70 of the Uniform Buildijig
Code governing Excavation and Grading and requested that it be
adopted. Building Inspector M. R. DeVelbiss stated that Chapter 70
^ is being brought up before the Planning Commission for action at
the next meeting. He esqjlained that the reason this had not been
adopted was that the State did not adopt Chapter 70 and City had
just adopted the State Code.
Fire Chief Zack Turner reported that he has sent out certified letters
on four buildings which must be repaired or condemned. He had not
received answers from the owners. He is also working on the problem
of installing two new badly needed fire hydrants.
Mr. Hanson of Hanson Automotive requested an answer from City Attorney
William Jayne on his request to be added to the City towing list.
Mr. Jayne stated that he cannot be on this list because he is not
within the city limits. Mr. Hanson stated that he is the only
licensed wrecker in the area and referred to HE 2941 and 2971 and
Senate Bill 590 on the disposition of abandoned cars. Mr. Jayne
stated that he will study the bills and give a report at the council
meeting next Monday.
Councilwoman Connie Gibbons stated that Grover Woods had contacted
her about the storing of old wrecked cars on unfenced lots within
the City, while he has been required to maintain a fence around his
wrecked car lot. City Attorney William Jayne stated that he will
study SB 590 on fencing criteria.
City Administrator I. G. Johnson reported that four C.E.T.A. VI
city employees are now eligible for the Public Employees Retire^nent
Program and requested that the Council take positive action to place
these employees on the program.
Motion was made by Anderson, seconded by Gibbons ^to place the following
C.E.T.A. VI city employees on the Public Employees Retirement program:
Steve Thornton, Louis Torsini, James Cameron and John Simoneau.
Effective date of coverage will be September 1, 1975. Motion passed.
Ayes 5 Nays 0
Mr. Johnson stated that when the C.E.T.A. program is discontinued
these employees are budgeted for within the regular city budget.
^ City Administrator I. G. Johnson ejtplained that the City is required
to abide by the provisions of the Fair Labor Standards Act which
requires that any city employee working for anyone else in the same
capacity as his city occupation is deemed a city employee and will
be compensated by the City at the rate applicable to his salary.
In the case of policemen or firemen at any gathering at which he
is acting peace officer, uniformed, etc., he will be compensated
by the city at his regular rate of pay. Anyone requiring such services
will be required to contract with the City for suitable compensation.
This is not a policy of the City but one set down by Supreme Court
decision.
The final hearing on the Estuary Plan will be held at the Douglas
County building Tuesday, September 9, 1975 at 8:00 P. M. Mayor
Tymchuk stated that when County action has been taken a joint meeting
will be held of the City Council and Planning Commission to make a
decision.
September 8, 1975
\
Bill Dickson requested permission to log small alder trees on city
property along the schofield. After discussion it was decided to
wait until Councilman Henderson could be consulted on the matter.
Earl Sykes requested an Environmental Impact Statement before
permission is given for cutting the alder along the Schofield.
Mayor Tymchuk stated that further study will be given to the request
The following bills were approved for payment:
Chamber of Commerce, Bi-Centennial Fund
HGE, Inc.
Laiakey-Clifton Inc.
Laskey-Clifton Inc.
Port of Umpqua Commission
Jack Calvin Bunch
Robert A. Niederer
Polly A. Johnson
Mark E. Ball
Stefa Severson
Howard D. Hinman
Delphia R. Hein
Irene Leming
Clara M. Bowers
Harry W. Longworth
Elizabeth L. Dierks
John R. Stewart
Patricia Dorsey
Cheryl Allen
State of Oregon, Department of Motor V^icles
Doris E. VanVelkinburgh
City of Reedsport, Payroll Fund
Union oil Company
League of Oregon Cities Trust
League of Oregon Cities Trust
League of Oregon Cities Trust
League of Oregon Cities Trust
Nathan K. Ulrich
Richard VanVelkinburg
Department of Commerce, Building Codes Division
HGE, Inc.
Bi-Mart
Menasha Corporation
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Department of General Services
Larry Thomas Forsyth
Pacific Security Bank
Umpq[ua Branch of the Oregon Bank
Gary and Linda Harms
Barry C. Hamn/Michael Holloway
James S. Johnson
Timothy Miles Brown
Al's Market
Bohemia Inc., Uitpqua Division
Central Lincoln PUD
Coast to Coast Stores
Courier
Courier
Coos Grange Supply
Conrad Lumber Co.
James D. Cameron
Coos Bay Stationery Co.
Di^l-Fullhart Agency
Driftwood Nursery
Daily Journal of Commerce
Florence Auto Parts
Fred's Lock and Key
Frenchie's Market
(Medical)
(Dental)
(Life Insurance)
(Salary Con.)
250.00
1050.00
5030.74
44914.42
10000.00
16.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
50.00
35.00
20.00
5000.00
153.25
1857.44
289.58
360.5^0
153.10
10.00
55.00
129.80
5000.00
24.90
250.00
1220.00
23712.28
1500.00
, 10.00
27683.75
3175.00
17.94
27.00
27.00
10.00
48.68
36.83
1878.30
43.68
71.89
21.80
42.32
67.88
24.00
26.44
2145.00
56.49
83.25
85.50
2.85
40.32
September 8, 1975
General Telephone
Ray Gagnon
Goodyear Service Store
Gem Chemical Co.
Hansen Electric Co.
Harris Uniforms
Hanson Automotive Corporati^on
HG£ f Xnc. ^
Frank's Jiger Sales
Industrial Steel & Supply Co.
Jack's Auto Electric, Inc.
Jim's Umpqua Drug
League of Oregon Cities
Local Government Personnel Institute
Milt's Engraving Service
Multnomah County Oregon
Munnell & Sherrill, inc.
Northwest Law Enforcement
101 Service
C. J. O'Neil & Co.
Oregon Pacifijc Company, Inc.
Northtown Dodge Inc.
National Fire Protection Association
Albert Nimmler
Laskey-Cliftofi Corp.
Department of, Revenue, State of Oregon
Pacific Security Bank
Pacific Water Works Supply Co., Inc.
Pennwalt Corp.
Paramount Pest Control Inc.
Public Employees Retirement System
Social Security Division
Richie's Lawnmower Service Center
Reedsport Motor Freight
Reedsport Bi-Centennial Committee
Reedsport Concrete Products
Reedsport Auto Parts
Reedsport Outdoor Shop, Inc.
Ross' Flowers and Gifts
Reedsport Fire Department
Standard Oil Company
Stalcup Equipment Co.
Safeway Stores, inc.
Traffic Safety Supply Co.
Umpqua Industrial Supply Co.
Unpqua Building and Hardware
Western Auto Associate Store
Wilts Carpets
Brookmead Dairy, Inc.
Reedsport Police Department
Boise Cascade
Coos Bay Welders Supply Co.
Shell Oil Co.
Peerless Pacific Co.
Philip M. Norlander
Teresa Cline
Meeting adjourned.
ATTEST:
omas S.
739.10
9.00
69.30
232.50
586.99
165.90
4.00
268.00
95.65
289.00
286.78
7.04
48.78
100.00
19.46
65.52
52.50
303.70
768.30
39.50
1.50
4.73
94.31
107.35
14362.48
132.00
1402.50
912.56
69.00
10.00
1575.75
1714.54
4.50
64.18
18.00
26.50
663.98
85.00
10.95
873.00
915.36
1868.42
4.00
1082.14
178.47
22.14
164.49
53.50
1.68
51.55
300.44
19.53
16.25
63.50
3.00
15.21
I. Johns City Administrator Bemell McClay, Recording Sec
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR
THE PURPOSE OF OPENING BIDS ON THE CITY HALL ADDITION AND REMODELING
AT 8:00 P. M. SEPTEMBER 15, 1975 AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson,
Albert Nimmler, Connie Gibbons, H. J. Patterson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Councilman Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Bids for the addition and remodeling of the City Hall were publicly
opened and read aloud by city Attorney William Jayne. Mr. Jayne
stated that prec^alifications were in order and bid bonds posted.
The following bids were submitted:
Heinz Kaufmann, Reedsport, Oregon
Basic Bid , 109,000.00
Total bid with alternates 113,633.75
Donald W. Thompson, North Bend, Oregon
Basic Bid 90,469.00
Total bid with alternates , 99,909.00
I
Murphy Construction, Roseburg, pregon
Basic Bid 95,000.00
Total bid with alternates 102,600.00
Bids were taken under advisement and the contract for remodeling
and addition to the City Hall will be awarded at a special council
meeting on September 22, 1975 at 8:00 p. M.
Meeting adjourned.
ATTEST:
Thomas S. Tymchu
I. G. Joftn&n, City Administrator Bernell McClay, Recording Secretary
135
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON SEPTEMBER 22, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Memt>ers Ronald O. Hanson, President; H. J. Patterson,
Oscar Anderson, Albert Nimmler, Ben Henderson, Connie
Gibbons
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S. Tymchuk.
Architect Vaughn Mill,er recommended that the bid made by Donald
W. Thompson for the remodeling and addition to the City Hall be
accepted,, but that Alternate #1 (sidewalk) be eliminated.
^ City Administrator I. G. Johnson recommended that this bid be
accepted.
Motion was made by Nimmler, seconded by Patterson that the bid
, of Donald W. Thompson of North Bend for the amount of $96,909
for the remodeling and addition to the City Hall be accepted and
the contract awarded.
..Motion passed. Ayes 6 Nays 0
City Administrator I. G. Johnson reported that he had contacted
Roy Erichsen for a figure on engineering and inspection costs for
the addition and remodeling of the City Hall. A total figure of
approximately $13,000 was quoted of which $5,000 has already been
paid. Mr. Johnson recommended that another $5,000 be paid on this
bill at this time.
Motion was made by Anderson, seconded, that the City pay HGE, Inc.
$5000 at this time for engineering and architectural work on the
City Hall addition and remodeling project. Motion passed.
Ayes 6 Nays 0
Motion was made by Nimmler, seconded.by Henderson for transfer
of the liquor license for the Rainbow Tavern and Cafe to Gary
Clawson and Delbert Gillespie. Motion passed. Ayes 6 Nays 0
Councilman H. J. Patterson requested more discussion on the need
for paving on 22nd Street. Complaints had been coming to him on
the decision of the Council not to do anything to this street this
year. After discussion it was again agreed that there are streets
more in need of repairs than 22nd Street.
City Administrator I. G. Johnson stressed the importance of deciding
upon a continuing program for street improvements either by using
Community Development funds or by a serial bond levy.
Councilman Henderson requested information on the Bowman Road
A project. City Administrator I. G. Johnson stated that a contract
could be let within thirty days. Mayor Tymchuk requested that
efforts be made to get curbing on both sides of Bowman Road.
_ . Meeting adjourned.
ATTEST:
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 6, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Albert Nimmler, Connie Gibbons
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Minutes of the September 8, 1975 regular meeting and the special
meetings of September 15 and September 22, 1975 were approved.
Mayor Tymchuk introduced Cherie Taylor ani Mark Bedard, the new
members of the Youth Committee.
City Administrator I. G. Johnson presented a letter from Bohemia
Inc. requesting that any unused funds and interest on money deposited
in escrow by Bohemia for the E. D. A. water project to Bolin Island
now be returned to them, since the project is almost completed,
Mr. Johnson and City Attorney William Jayne recommended that such
funds be paid to Bohemia.
Motion was made by Anderson, seconded by Nimmler th^at a letter be
written to the bank instructing that interest on Bohemia funds held
in escrow, over and above the amount of the escrow, be refunded to
them. Motion passed. Ayes 5 Nays 0
Councilman Ron Hanson reported that he had contacted the Bicycle
Committee but that no concrete recommendation or report is ready
at this time.
Cherie Taylor and Mark Bedard thanked the Council for allowing
them to work with them on the Youth Committee.
City Administrator I. G. Johnson stated that he now has a set of
plans for lighting of the ballroom in the Community Building. Cost
of the project would be $4,951.60. This can be paid from Revenue
Sharing funds.
Motion was made by Nimmler, seconded by Gibbons to authorize Mr.
Johnson to sign an agreement with contractor Donald W. Thompson
for installation of the lighting system in the ballroom. Motion
passed. Ayes 5 Nays 0
City Administrator I. G. Johnson reported that the new water line
has been completed and tested. Hopefully all the paper work for
E. D. A. can be completed within a month and the project ended.
Councilman Nimmler asked why the 90 degree angle had been made in
the pipeline at the chlorinator house. Mr. Johnson stated that
there had been engineering reasons why this had been done but that
this might be changed at a later time. Councilman Hanson and Mr.
Johnson stated that in their opinion the line was adequately
anchored at this point.
Councilwoman Connie Gibbons wanted to know if it would be possible
to plan some way to serve Winchester Bay with water at times when
the line goes out of service. City Administrator I. G. Johnson
stated that it is impossible to notify people ahead of time in case
of a break. Normally Winchester Bay is served by the same source
as Reedsport. Long range plans for the area include a reservoir
at Winchester Bay as well as for the Wades Flat area of Reedsport.
During the recent construction there was no way of preventing
the water outages, but hopefully this problem will not have to be
faced again.
Myrtle Sykes, chairperson of the Bi-Centennial Committee, reported
that the application has been completed and sent in to Douglas
County for $10,000 of matching Bi-Centennial funds. She also
reported that a successful bi-centennial celebration had been held
in Scottsburg.
October 6, 1975
Councilman Ronald Hanson reported that he has investigated the
drainage problem on South Hill Drive and York Streets. At present
there is no problem and the builders there are not in any violation
of city ordinances. He will check later after the rains start to
see if any problems are developing.
Councilman Hanson requested that City Attorney William Jayne inform
the Library Board of the new state law regarding the staggering
of teinns on the Library Board. Discussion was held on responsibilities
of the Board and City Council.
Councilman Ronald Hanson reported that he believes Mast Bros, are
not living up to the terms of their agreement for use of Urban
Renewal property adjacent to their building. Marilyn Townsend stated
that she checks the property regularly and does not believe that
there has been any violation.
City Administrator I. G. Johnson reported on a letter from C.C.D.
Economic Improvement Association informing the City of the Excess
Property Program whereby cities may secure excess federal properties
for use free of charge. Tony Kuhn is at the head of this program
to give assistance to cities wishing to participate.
Motion was made by Patterson, seconded by Nimmler authorizing the
City of Reedsport to participate in the Surplus Properties Program.
Motion passed. Ayes 5 Nays 0
Motion was made by Gibbons, seconded by Anderson designating
City Administrator I. G. Johnson as the person to make the final
selection of equipment from the Excess Property Program. Motion
passed. Ayes 5 Nays 0
City Administrator I. G. Johnson reported on a letter which he had
received from the United States Department of Justice stating that
the application of chief Orville Powell to attend a session of the
FBI National Academy has been placed on file. He will be notified
which twelve week session he can attend.
Mayor Tymchuk reported that the City of Reedsport is one of three
cities in the state of Oregon selected to participate in the pilot
bus program of the State Department of Transportation. Another
public hearing will have to be held to get citizen input on the
project. Every effort will be made to make the bus program fit
the needs of the prople of the area, with special thought to the
needs of senior citizens. Surveys and reports on the program must
be submitted regularly.
Councilman Nimmler who is the representative from the City of
Reedsport on the O.C.C.D.A. requested that an alternate be named
as he is now working and unable to attend all the meetings. After
discussion. Mayor Tymchuk requested that Mr. Nimmler attend the
next two meetings and every effort will be made to get an alternate
either from Reedsport or some other city in Douglas County.
The following bills were approved for payment:
City of Reedsport, Petty Cash 46.95
Pacific Security Bank 787.50
Laskey Clifton Corp. 5655.46
HGE, Inc. 2478.10
City of Reedsport, Payroll Fund 5000.00
Douglas Everet Crowder/Winfield Muffett 100.00
Douglas Everet Crowder/Winfield Muffett 53.00
Winfield F. Muffett, Jr. 50.00
Pacific Security Bank 1057.50
Elsie Braido 3.00
Grant Eldon Crook 15.00
Grant Eldon Crook 26.00
Central Lincoln PUD 5972.00
League of Oregon Cities Insurance Trust (Medical) 2004.70
League of Oregon Cities Insurance Trust (Dental) 322.74
League of Oregon Cities Ins. Trust (Salary Con.) 165.30
League of Oregon Cities Ins. Trust (Life Ins.) 369.90
October 6, 1975
Umpqua Branch, The Oregon Bank 15000.00
At's Automotive Repair 39.00
Northwest Grocery 136.50
City of Reedsport, Payroll Fund 1220.00
State of Oregon, Department of Motor Vehicles 10.00
Pacific Security Bank 3436.25
Manuel Carl Goldsmith 7.00
HGE, Inc. 5000.00
State Accident Insurance Fund 1729.51
Geraldine Fay Elsevier 27.00
City of Reedsport, Payroll Fund 25543.29
Pacific Security Bank 155.00
Umpqua Branch, The Oregon Bank 212.50
Roger Paul Villeneove 27.00
G. W. Marical 8.00
Thomas Uriel Marlow 16.00
Leonore Dianne Peterson 16.00
Timothy J. McCarthy 4.00
Pacific Security Bank 160.00
Bohemia Inc., Umpqua Division 110.26
.Bair & Bair Supply Service 8.20
Department of Commerce, Building Codes Division 36.86
Courier 36.96
Courier 13.25
Courier 6.44
Coos Grange Supply 13.90
Coos Bay Welders Supply Co. 18.41
Central Lincoln PUD 1887.40
Coos Bay Stationery Co. 139.50
Brookmead Dairy, Inc. 8.68
Driftwood Nursery 53.94
David R. DeSau 2.85
Diehl-Fullhart Agency 105.00
Department of General Services 10.00
Delta Village Electronics 18.00
Delta Village Electronics 116.42
David R. DeSau 3.50
Department of Revenue, State of Oregon 123.00
Frenchie's Market 22.50
Florence Auto Parts 20.52
Fred's Lock & Key 8.40
General Telephone 772.77
Harris Uniforms 281.25
Johns-Manville 5197.56
Jim's Umpqua Drug 13.52
Johnson Rock Products 454.81
Jack's Auto Electric, Inc. 120.88
Laskey-Clifton Corporation 727.80
Meter Box Equipment Co. 139.50
Mercantile Financial Corporation 180.58
.Miilipore Corporation 35.34
Richard Madigan, Sgt- 27.00
Kenneth Muarphey 20.80
M-B Electric Supply 145.58
Northwest Law Enforcement 29.26
National Chemsearch 57.40
101 Service 4.00
Orville R. Powell 60.66
Peter Pirsch & Sons, Co. 30.38
Pacific Water Works Supply Co. 2656.62
Pennwalt Corp. 138.00
Paramount Pest Control., Inc. 10.00
F. Morton Pitt co. 47.73
Perry Electric & Plumbing Supply Co. 67.06
Social Security Division 1814.47
Public Enployees Retirement 1981.92
Reedsport Auto Parts 294.81
Reedsport Logging Supply Co. 3.50
Reedsport Laundry & Cleaners 53.50
City of Reedsport 252.00
Reedsport Laundry ^ Cleaners 33.50
Reedsport Concrete Products Co. 58.60
October 6, 1975
Reedsport Repair & Machine Shop Inc. 7.50
Reedsport Outdoor Shop, Inc. 188.86
Reedsport Volunteer Fire Department 630.00
Reedsport Police Department 36.66
Standard Oil Company, Western 1015.74
Stamper's J & J Tire Co. 22.57
Sun Printing Co. 18.40
Union Oil Company 395.56
Gaylord Vaughn 1300.00
Umpqua Industrial Supply Co. 475.15
Umpqua Building and Hardware 58.02
Western Fire Equipment Co. 87.60
Western Auto Associate Store 26.53
Williams Pharmacy 2.54
HGE, Inc. 586.85
Meeting adjourned.
Thomas S. TymchulTi M^br
c, ( ^<-<^
I. G. John^ i>^ity Administrator Bernell McClay, Rec.' Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 27, 1975 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ron Hanson, President; Oscar Anderson,
Albert Nimmler, H. J. Patterson, Ben Henderson, Connie
Gibbons
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk for the purpose of
discussing the proposed plan for supplying water to the City of
Gardiner.
\
Mayor Tymchuk stated that it will probably be necessary to have a
series of meetings and possibly a public hearing before any decision
can be made.
Mayor Tymchuk introduced William P. Miller, Bob Rexes and Chester
Russel from International Paper Company and Dick Nored, engineer from
HGE, Inc.
Mr. Miller stated that it is a recognized fact that the Gardiner
water syst^ is inadequate to meet the new standards and regulations
and it is imperative that a solution be worked out. International
Paper Company is anxious to get out of the water business and looked
carefully at the various alternatives and came up with a proposal to
the city of Reedsport one year ago last July. From the letter and
further discussion it was concluded that International Paper would
have to go further than what the letter indicated. They would have
to rebuild the distribution system within the City of Gardiner. The
proposal submitted to the city of Reedsport last week were proposals
to meet all requirements for the next twenty years for the City of
Gardiner. International Paper would build the distribution system,
make the connecting tie to state regulations and turn the system over
to the City of Reedsport for operation. Total cost to International
Paper Co. was estimated at $850,000. Mr. Miller stated that what
he would like now is to review the proposal, answer questions and
discuss any suggestions.
October 27, 1975
The only alternatives suggested for the City of Gardiner were to drill
wells or continue with their present system. Both alternatives were
considered unworkable.
Mayor Tymchuk requested discussion on the three different proposals
which were;
1. international Paper Co. to continue to run the system
2. Gardiner to form a water district and operate the system
3. Reedsport to merge the water system into its own operationally
and physically
Mr. Miller stated that International Paper favors giving the system
to the City of Reedsport as they do not wish to continue in the water
business. ^
The proposed plans were studied. City Administrator I. G. Johnson
requested esqjlanation of the need for an 8" line to the paper mill
^if Reedsport is being asked only to furnish water for domestic
purposes. Mr. Miller stated that International Paper has its own
water supply for the mills and that the eight inch line was designed
to take care of future residential expansion. Mr. Nored and Mr.
Miller stated that the 8" pipe called for in the plan was a matter
open to discussion and compromise.
Much time was spent discussing what would be a water rate equitable
to both Reedsport and Gardiner. It was decided that this would
require further discussion and negotiation before any decision is
made. City Administrator I. G. Johnson stated that regardless of
whether they go to a flat rate or not, the system in Gardiner should
be set up so that meters can be installed at any time. Mr. Miller
requested thatcity Administrator I. G. Johnson come up with a cost
figure for producing water for the City of Gardiner.
The possibility of forming a water district in Gardiner was discussed.
Mr. Miller stated that he felt it would be difficult i^ such a small
town to operate both a water district and a sewer district as the
same people cannot serve on both.
\ \
Counciln\an Anderson started that there is^ no cjuestion but that water
will have to be furnished to Gardiner, it is just a matter of deciding
how best to do it. Mayor Tymchuk stated that a way must be found to
be fair to the people of Gardiner and to Reedsport. Mr. Miller
stated that he would like to have a feedback from the people of
Gardiner expressing their wishes.
Motion was made by Patterson, seconded by Hanson to approve the
concept of furnishing water to Gardiner based on a mutual agreement
to be worked out. Motion passed. Ayes 6 Nays 0
Mr. Russel asked if anyone knew if there were people in Gardiner
willing to serve on a ^ater board. Myrtle Sykes stated that she
felt there were.
r
Mr. Miller stated that he will work with City Administrator I. G
Johnson and Dick Nored to come up with some workable figures.
He will then meet with the people of Gardiner before December 1
and get citizen input into the problem. A special meeting of the
City Coiincil will be called early in December to try to resolve the
matter.
Meeting adjourned.
ATTEST:
"Thomas s. TymchuK,^ayor
A
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON MONDAY, NOVEfdBER 10, 1975 at 8:00 P. M. at the
CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Oscar Anderson, Albert Nimmler, H. J.
Patterson, Ben Henderson, Connie Gibbons
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Jlonald Hanson
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular council meeting of October 6, 1975 and the
special council meeting of October 27, 1975 were approved.
^ John Antos, Chairman of the Bicycle Committee, presented a proposed
revised plan for a bicycle path in Reedsport. Proposal would
change the previously submitted plan to have cyclists follow on
the east of side of Winchester Avenue to 10th Street, then follow _ _ -
10th Street over to Highway 101. After discussing various alternatives
it was decided that the only fair way would be to have a public
hearing to get the reaction of businessmen along the route regarding
restricted parking. City Attorney William Jayne stated that unless
a special ordinance is passed the City cannot force bicyclists to
follow a specified route. City Administrator I. G. Johnson recommended
that the Bicycle Committee present their plan to the State Highway
Department for approval and then call for a public hearing. Mr.
Johnson requested that the Bicycle Committee submit the map and plan
to the city office and they will be sent through proper channels to
the State Highway Department.
City Administrator I. G. Johnson reported on a letter v^ich he had
received from the State Highway Department giving an estimate of
$900 for replacement of a loop amplifier at the 22nd Street signal
light. Mr. Johnson stated that there is at present no problem with
the light. Since there is some question as to v^ether the problem
there is one of maintenance or replacement, Mr. Johnson recommended
that any action on the matter be postponed until summer. Council
approved this recommendation.
City Attorney William Jayne presented a Bargain and Sale Deed for
transfer of city property (Lot 4, Block 34, Wades Flat Addition)
to Edward XVolfgram. Purchase price had been paid off and contract
recorded, but a deed had never been issued.
Motion was made by Patterson, seconded, that the City of Reedsport
issue a clear deed to Edward X-^olfgram for the property purchased
from the city (Lot 4, Block 34, Wades Flat Addition). Motion passed.
Ayes 5 Nays 0
Myrtle Sykes, chairperson of the Bi-Centennial Committee, reported
on Bi-Centennial activities of the area. Mrs. Sykes requested that
a concerted community effort be made to accommodate Bi-Centennial
cyclists who,would be going through the area next summer. After
much discussion it was agreed that this should be a combined effort
of the city, schools and other organizations of the town as no one
group has the facilities or time to carry on such a program.
Wes Hillier reported action taken at the regular Planning Commission
meeting of October 27.
Mark Bedard of the Youth Committee asked if any drainage problems
have developed on South Hill Drive following the heavy rains. City
Administrator I. G. Johnson stated that there had been none. Mr.
Bedard also asked for a progress report on the new water line.
Mr. Johnson stated that the E. D. A. water line project is now
completed and the project has been accepted.
Councilman Ben Henderson reported that the lights have now been
installed in the Community Building ballroom. Councilman Nimmler
requested that the playing of basketball be prohibited in the ballroom
since damage has already been done to the new lights. City Attorney
William Jayne stated that $5000 has been spent to install these lights
and he requested that emergency action be taken to stop basketball
November 10, 1975
playing in the ballroom before more damage is done. Mayor Tymchuk
requested that a Building Committee meeting be held on Monday,
November 17 to discuss the matter and to make necessary revisions
in the rules for the building.
Motion was made by Henderson,, seconded by Anderson, that all basket
ball playing be stopped in the auditorixam until the Building Committee
can make a recommendation. Motion passed. Ayes 5 Nays 0
Councilman Patterson, Chairman of the Police Committee, reported
that the Marine Corps Reserves are interested in building an addition
to the present police station as part of their training program.
T-vork would be done on week ends. City would be responsible for
providing fuel and sleeping accommodations for approximately 40 to
50 men for week-ends. City Administrator I. G. Johnson stated
that there is no money in the budget for such a projects present, ^
but it is possible that the entire amount could be paid from ^
Revenue Sharing. Mr. Johnson recommended that the first thing
to do is to have complete architectural plans drawn up so that it
is possible to determine what amount of money is needed. Mayor
Tymchuk requested that City Administrator I. G. Johnson, Councilman
Patterson and chief of Police Powell meet with Roy Erichsen to
discuss plans for an addition to the police station.
City Administrator I. G. Johnson reported that a meeting will be
held on November 12, 1975 at 7:00 p. m. at the county building in
Reedsport regarding the water and land use plan for the Umpqua
Estuary. Letters have been sent to the Planning Commission and
their representatives should be there. A similar meeting will be
held at the library in Coos Bay on November 12 at 7:30 P. M. Mr.
Johnson will attend this meeting. Councilman Patterson will attend
the meeting in Reedsport.
A meeting has been called by the State Department of Human Resources
"to discuss the Safe Water Act setting up new standards for safe
drinking water. These standards may determine how soon cities
will be required to build filtration plants.
City Administrator I. G. Johnson reported that the E. D. A. water
project is now completed and the contractor and engineer paid. E.
D.A. will make their audit and the final payment will be made.
Mr. Johnson also reported that the pumping station behind Safeway
is now in operation. The pumping station by the Umpqua River bridge
has to wait for a power line to be run in and will not be ready
until next summer. Engineers are working on the plans for the Bowman
Road project, but start of the project has been delayed because
Housing and Urban Development changed their guidelines. Authorized
paving repairs have not yet been completed because Johnson Rock
Products have not worked it into their schedule.
Mayor Tymchuk reported that he had met with representatives from
the State Department of Transportation, Oliver Perkins, Alfred
Shirtcliff and Jake Borge to discuss the new bus system for the
area. A public hearing will be held on January 19, 1976. State ^
and federal representatives will conduct this hearing. At this ^
time a bus will be brought down for inspection. Mayor Tymchuk
appointed the following people to act on a Transportation Advisory
Committee: H. J. Patterson, ch., Alfred Shirtcliff, Oliver Perkins,
and Jake Borge. Committee will select others to act on the board.
Councilwoman Connie Gibbons requested that a least one woman be
named to serve on this committee.
Mayor Tymchuk stated that he has been researching federal assistance
programs to deteirmine if money is available to JDuiJLd a senior citizen
center. He has asked for assistance from Al Hooten in this research.
Council approved such action.
Elsie Fuller requested that the City take steps to remedy a drainage
problem on her property. Mayor Tymchuk stated that the matter will
be looked into.
The following bills were approved for payment.
November 10, 1975
Mark Allen Cline
Department of Motor Vehicles
Brent Ronald Butler
John J, Colvin
City of Reedsport, Petty Cash
City of Reedsport, Payroll Fund
VJinfield F. Muffett, Jr.
John J. Colvin
Duane Crawford Leafdahl
Laskey & Clifton Inc.
HGE, inc.
Pacific Security Bank
League of Oregon Cities Ins. Trust
League of Oregon Cities Ins. Trust
League of Oregon Cities Ins. Trust
League of Oregon Cities Ins. Trust
Steve Thornton
Clarence E. Vogel, Jr./Winfield Muffett
U. 5. Post Office
State Accident Insurance Fund
State Accident Insurance Fund
Gary w. Berry
Lester Thompson
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Robert P. Cunningham
Terry Chester
Winfield F. Muffett, Jr.
Brookmead Dairy Inc.
Bair & Bair Supply Service
Bohemia, Inc., Umpqua Division
Bakers Saw Shop
Chambers Plumbing & Heating, inc.
Central Lincoln PUD
Coos Grange Supply
Courier
Coos Bay Stationery Co.
Coast to Coast Stores
Coos Bay Welders Supply Co.
David R. DeSau
Driftwood Nursery
Secretary of State
Frenchie's Market
Fire Equipment Co.
Feenaughty Machinery Co.
Furbish Chemical & Supply Co.
Fred's Lock & Key
General Telephone
Goodyear Service Stores
HGE, Inc.
Hansen Electric Company
HGE, I^c.
Hanson Automotive
Industrial Steel & Supply Co.
International Association of Chief's of Police
Sheriff and Tax Collector
Jim's Umpqua Drug
Jack's Auto Electric, Inc.
Larry's TV
Department of Revenue, State of Oregon
McCaffree Electric
Northwest Law Enforcement
Oregon Volunteer Firemen's Association
101 Service
Pacific Water Works Supply Co., Inc.
H. J. Patterson
Posey's Bakery
Pennwalt Corp.
Paramount Pest Control, Inc.
Reedsport Laundry & Cleaners
Reedsport Fire Department
Reedsport Police Department
(Dental)
(Medical)
(Sal. Con,)
(Life)
21.00
25.00
34.00
5.00
43.70
5000.00
50.00
5.00
5.00
58484.59
8703.46
310.00
235.42
1899.82
168.53
347.70
7.78
53.00
46.00
1467.93
1453.76
6.98
5.00
25085.21
1220.00
5.00
27.00
100.00
3.08
65.10
161.15
2.50
207.03
1890.90
19.05
43.05
645.78
73.22
32.31
2.90
69.81
80.00
21.86
675.00
114.90
19.65
5.45
657.62
85.70
558.00
128.33
1923.00
5.00
184.09
35.00
136.81
10.95
82.13
2.75
98.00
90.49
33.32
20.00
26.35
874.38
25.50
8.50
463.96
10.00
38.50
903,00
23.70
143
November 10, 1975
Gail A. Roebuck
Reedsport Auto Parts
Reedsport Concrete Products
Reedsport Motor Freight, Inc.
Reedsport Outdoor Shop, Inc.
Roy's Associated Tire Center
Stamper's J & J Tire Co.
Standard Oil of California, Western
John J. Simoneau
Mrs. Sue Peek
Safeway Stores, Inc.
State of Oregon Employment Division
The Allen Smith Company
Donald W. Thompson, Inc.
Donald W. Thompson, Inc.
Thompson Ford Sales
Tom's Auto Body
Zack Turner
Union Oil Company
Jim Unger
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Western Auto Associate Store
Union Oil Company of California
Gail A. Roebuck
Rogers Machinery Company, Inc.
Meeting adjourned.
ATTEST:
5.00
215.87
738.00
40.31
18.39
23.00
27.53
940.41
24.00
20.00
2.20
865.49
55.00
4951.60
18796.12
6.49
15.45
79.00
485.90
5.70
52.20
206.78
11.93
17.43
27.00
529.61
*^-^h6mas S. Tymchul^ Mayor
I. G. n. City Administrator Bernell McClay, Refc. Sec
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
DECEMBER 8, 1975 at 8:00 P. M. AT THE CITY HALL
Present; Mayor Thomas S. Tymchuk
Councilmeii Ronald 0. Hanson, President; Oscar Anderson,
Albert Nimmler, H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Youth Coiranittee - Mark Bedard, Cheri Taylor
Abse^it: Connie Gibbons
Meeting v/as called to order by Mayor Tymchuk.
Minutes of the November 10, 1975 regular meeting were approved.
The Land and Water Use Plan for the Umpqua Estuary was discussed.
Councilman Patterson stated that suggested adjustments had been
made in the original draft and he could see no problems in accepting
the plan as submitted. City Council can take action only on the
part that lies within the City of Reedsport. Planning Commission
Chaiman Robert Cline stated that he would like to know why the
rating for Steamboat Island had been changed. If this had been done
as a result of citizen input, he was willing to accept the change,
but if for some other reason then he would like to protest it.
City Attorney William Jayne stated that the City has the right to
voice an objection and has a responsibility for some planning for
a six mile limit outside the City. Robert Cline requested that he
go on record as opposing the rating given to Steamboat Island in
the Land and V7ater Use Plan.
Motion was made by Patterson, seconded by Hanson that the Council
approve the Land and Water Use Plan within the City of Reedsport.
Motion passed. Ayes 5 Nays 0
Motion was made by Patterson, seconded by Nimmler that a resolution
be drawn up by the City Attorney protesting the priorities set for
Steamboat Island in the Water and Land Use Plan for the Umpqua
Estuary. Motion passed. Ayes 5 Nays 0
Jackie Viestenz, Chairperson of the Building Advisory Board, presented
a revised set of rules for use of the Community Building. Rules were
discussed. Committee had investigated the problem of damage to lights
which could be caused by basketball or volleyball players. Architect
had assured them that when lights are finished with clips properly
attached they will withstand such activities. Committee had also
determined that use of liquor in the building is not illegal and
recommended that serving of liquor by private parties be allowed.
Responsibility of parties using the building was discussed. City
Attorney William Jayne stated that it would be possible to draw up
an agreement for people to sign holding an organization responsible
for paying for or repairing any damage which is done to the building.
Motion was made by Hanson, seconded by Henderson that a fee of $3.50
be charged for use of the kitchen by small groups of not over 25
people. Motion passed. Ayes 5 Nays 0
Robert Cline, Chairman of the Planning Commission, reported on action
taken by the Planning Commission in November.
Councilman Nimmler requested that members of the City Council and
Planning Commission take a look at the width of the ridge on Crestview
Heights because of some serious drainage problems developing there.
Myrtle Sykes, Chairperson of the Bic-Centennial Committee, reported
that her committee had dropped the idea of providing over-night
facilities for Bi-Centennial bicyclists passing through the area
next summer. Estimated number of cyclists had been increased so
much they felt there were no facilities here adequate to take care
of their needs. Mrs. Sykes also reported that the Bi-Centennial
grant for the park amounted to only $5000 instead of the ej^pected
$10,000. Reason for the reduction was lack of funds. Pete Mulder
reported that his group will go ahead with work on the Bi-Centennial
park as soon as weather permits and work a little harder to make up
for the loss of funds.
December 8, 1975
Mrs. Sykes reported that the Army Corps of Engineers had requested
that a city official be named to work directly with them on Bi
centennial park activities- Ben Henderson was named to this position.
Mayor Thomas Tymchuk suggested that the Bi-Centennial Committee
contact the Bureau of Land Management to try to get a slab from
the "largest and oldest" tree which blew down during the recent
storm. Such a slab could be put in the Bi-Centennial park. Mrs.
Sykes will contact Dawn Peseau to work on this project.
Cheri Taylor of the Youth Committee requested suggestions for some
problems they are having with student government at the high school.
Mayor Tymchuk stated that the Council will give thought to the matter
and try to come up with some suggestions-
Charles Knowlton presented a plan to the Council whereby the ^
Knowltons would donate land on which to put a 250,000 gallon ground ^
storage reservoir to serve Bowman Road and new land developments |
in that area. HGE, Inc. had presented this plan to the City as |
an alternative plan under the Community Development Grant program.
Such a plan would cost approximately $36,000 more than the original
plan for a pressure tank. The plan was discussed and Mayor Tymchuk
requested more time in which to go over the matter more thoroughly
with Roy Erichsen. Councilmam Hanson asked if the City could finance
this additional expense. City Administrator I. G. Johnson stated
that there might be a possibility that this could be financed in
the second year program for Community Development.
Mayor Tymchuk requested that Councilman BqU Henderson contact Mr.
Meserve about the cutting of small alder on city property. Possible
environmental impact should be looked at carefully and also there
should be eome discussion on price.
Water superintendent Bert Bartow reported that four new fire hydrants
are being installed.
Councilman Patterson reported that a group of local businessmen
are furnishing the food for the Police Department Christmas party
in appreciation of services of the Police Department. Mr. Patterson
also requested an executive session of the Council after the meeting.
Motion was made by Nimmler, seconded by Patterson that the Planning
Commission be named the Citizen Involvement Committee to review
citizen input for the Lauid Conservation and Development Commission
in compliance with Senate Bill I. Motion passed. Ayes 5 Nays 0
Tentative plans for supplying of water to Bohemia, Inc. for the
I full development of their facility on Bolin Island were discussed.
Roy Erichsen of HGE. Inc. could forsee some problems in the plan
submitted by Bohemia. City Administrator I. G. Johnson will study
the matter more fully with Mr. Erichsen.
January 5, 1975 was suggested as a possible date for a meeting
with International Paper Co. to discuss the Gardiner water problems. ^
Mr. Johnson will contact International Paper to confirm this date. ^
; I
Motion was made by Patterson, seconded by Henderson that the City
sell some old light bulbs from the city office to the Lutheran i
Church at the rate of $4.00 each for new bulbs and .50 for used
ones. Motion passed. Ayes 4 Nays 0 Councilman Hanson did
not vote because of a possible conflict of interest.
City Administrator I. G. Johnson reported that the manufacturer's
representative has been here to check over the new pump installation
behind Safeway. He and the engineers will try to decide how to
correct the problems there and get the pump into service.
Councilman Hanson reported that the City of Reedsport had assisted
the City of Mapleton during their recent water outage by lending
them needed valves, pipe and fixtures.
City Administrator I. G. Johnson reported on a meeting of the Council
of Governments which he had attended with Mayor Tymchuk. Much time
December 8, 1975
had been spent trying to determine if this body should continue
to exist. Mr. Johnson stated that C.O.G. had provided the best
place for citizen involvement by giving Mayors and other elected
officials an opportunity to get together and discuss mutual problems.
Cities will lose considerable expertise and services provided by
C.O.G. if this body is discontinued. There will be another meeting
on December 19, 1975 at 9:00 P. M. for further discussion.
Councilman Patterson reported that there will be a meeting of the
Transportation Committee on December 11, 1975 to work out a suggej
program.
The following bills were approved for payment:
Lackey-Clifton Corp. 45310.85
HGE, Inc. 357.30
Thomas S. Tymchuk 140.00
Ronald Hanson 140.00
Oscar Anderson, Jr. 140.00
Ben Henderson 140.00
H. J. Patterson 140.00
Albert Nimmler 140.00
Connie Gibbons 140.00
Irving Johnson 140.00
Heinz Kaufmann 140.00
Robert Cline 140.00
Thomas Hedgepeth 140.00
Wesley Hillier 65.00
Orville Powell 115.00
City of Reedsport, Payroll Fund 5000.00
State of Oregon, Department of Motor Vehicles 15.00
City of Reedsport, Petty Cash 50.00
David William Boutin 10.00
Billie Joe Rice 13.00
Fred Fisher 21.00
I. G. jOhnson 16.00
William Lavan Fowler 7.00
League of Oregon Cities (Medical) 1899.82
League of Oregon Cities (Dental) 268.58
League of Oregon Cities (Salary Continuation) 171.49
League of Oregon Cities (Life Insurance) 377.70
City of Reedsport, Payroll Fund 1220.00
City of Reedsport, Payroll Fund 23189.22
Marjorie A. Fryer 20.00
Linda M. Bailey 25.00
Vera B. Morgan 10.00
Lloyd K. North 25.00
Lorna F. WoIfgram 30.00
Leonard C. Barge 25.00
Katherine A. Bengtila 30.00
William G. Gibbons 25.00
Bernice Hakki 10.00
Stephen D. Kenagy 15.00
Berniece E. Bates 30.00
Elmer L. Kruse 10.00
Earnestine E. Ball 25.00
Roy J. Koch 10.00
Karen L. C aliison 5.00
Elizabeth L. Brock 35.00
Ludwig Bachmeier 25.00
Margarete E. Andrew 10.00
Andrew L. Knutsen 30.00
Harold T. Warren 25.00
Ralph E. Beckley 20.00
Oldie M. Letts 30.00
Mary E. Wheaton 20.00
Virginia Hert 30.00
Isabel M. Balkema 20.00
Exxon Travel Club, Inc. 53.00
Michael Paul Spring 305.00
Pacific Security Bank 21.25
U. S. Post Office 1022.20
Baker's Saw Shop 8.00
December 8, 1975
Brookmead Dairy, Inc.
Bohemia Inc., Umpqua Division
Bay Printers
W. J. Conrad Lumber Company
Central Lincoln PUD
Courier
Chambers Plumbing & Heating
Courier
Coast to Coast Store
Coos Bay Stationery Co.
Coos Bay Welders Supply Co.
Department of Revenue, State of Oregon
Engineered Control Products, Inc.
General Telephone
Gem Chemical Co.
PIGE, Inc.
Hansen Electric Company
Hanson Automotive
Industrial Steel & Supply Co.
International City Management Association
Jack's Auto Electric, Inc.
Johnson Rock Products
Jim's Umpqua Drug
Kenneth Murphey
Pennwalt Corporation
Paramount Pest Control Inc.
Social Security Division
Public Employees Retirement
Reedsport Motor Freight
Reedsport Police Department
City of Reedsport
Reedsport Auto Parts
Roy's Associated Tire Center
Reedsport Union Station
Reedsport Fire Department
Ronda Lea Simmons
Standard Oil Co.
Stalcup Equipment Co.
Stamper's J & J Tire Co.
State Accident Insurance Fund
Sun Printing Co.
Reedsport Laundry & Cleaners
Tom's Auto Body
Thompson Ford Sales
Union Oil Company
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Utilities Supply Co.
Waterworks Supplies Co.
Western Auto Associate Store
Pacific V7ater Works Supply Co., Inc.
Frenchie's Market
McCaffree Electric
Shell oil Company
Oscar Anderson
Meeting adjourned.
ATTEST:
ymchuk,
4.50
709.41
13.25
102.72
1945.40
55.60
32.43
1.25
72.29
38.86
35.39
109.00
23.90
668.53
60.00
897.67 ,
403.78
2.00
412.63
91.28
21.74
299.54
9.96
42.70
144.00
10.00
1587.42
1833.75
11.07
72.79
252.00
234.31
2.75
4.90
1365.00
10.00
602.64
109.99
8.70
1333.58
29.04
48.00
113.16
11.90
220.00
188.82
132.54
324.18
33.60
8.42
419.04
14.30
53.61
6.05
3.00
City Administrator Bernell McClay, Re</. Sec.
EXECUTIVE SESSION OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON DECEMBER 8, 1975 at 10:15 P. M. IN THE COUNCIL CHAMBERS OF THE
CITY HALL
Present: Mayor Thomas S. Tymchuk
Councilmen Ronald Hanson, President; Oscar Anderson
Ben Henderson, H. J. Patterson, Albert Nimmler
City Administrator I. G- Johnson
City Attorney William Jayne
Members of the press and news media - Jerome Kenagy, Earl Sykes
Meeting v/as called to order by Mayor Tymchuk and turned over to
City Attorney William Jayne.
City Attorney William Jayne stated that Chief of Police Orville
Powell has to fill a vacancy on the police force. Chief Powell
reported that applicants are mostly young and inexperienced. At
the present time he would like to fill the vacancy with an older,
more experienced man. He has on file an application from a well
qualified, highly recommended man who is 41 years of age. This
applicant several years ago was injured in a motocycle accident
while serving on the police force in California. He suffered a
knee and back injury and was not completely recovered in a year.
According to California procedure he was automatically retired
with a 20 to 25 per cent disability. He has since passed physicals
and served on other police forces and has no problems as a result
of his injuries.
Chief Powell has checked into his background with no adverse
findings. He had been cleared by physicians for work on the police
force at Sandpoint, Idaho, chief Powell stated that he wanted to
appraise the Council of all these facts and have their opinions
before hiring him in case problems might develop in the future
with the State Accident Insurance.
City Attorney William Jayne stated that he could forsee no problems.
City Administrator I. G. Johnson stated that he could see no problem
and was willing to take the Chief's recommendation. Councilmen
were polled and each stated that they had no opposition to the
hiring of this man and were willing to take the recommendation of
Chief Powell.
Earl Sykes stated that he thought the Police Department was doing
a terrific job and would rely on Chief Powell's judgment.
Meeting adjourned.
ATTEST:
"Thomas S. Tymchuk, M^or
Ciry Acauiiixiiura'-o^ Beinelj. wc uj-ay, rJbcT Sec.
149
150
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF.REEDSPORT
ON JANUARY 5, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald O. Hanson, President; Oscar
Anderson, H. J. Patterson, Albert Nimmler, Connie Gibbons
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk for the purpose of
considering a proposal for the furnishing of water service to Gardiner.
International Paper Company representatives met with Gardiner rep
resentatives Ray Daniels, Emily Lovos and Pat Roelle on November 13,
1975 and drew up the following proposal which was submitted to the
City of Reedsport in a letter of December 9, 1975. ^
1. That International Paper Company make the recommended
improvements on the Gardiner Water System bringing it into
compliance with all state regulations. The improvements
would be designed by the firm of Harlan, Gessford and
Erichsen and approved by the City of Reedsport. The cost
of these improvements, estimated by HGE, Inc. at $850,700
would be paid entirely by International Paper Company.
2. That International Paper Company donate the improved system
to the City of Reedsport and that the City assume the
responsibility for continued operation of the Gardiner
domestic water and fire water supply.
3. That the Gardiner Boom Company be dissolved once the transfer
of ownership is completed.
4. That Reedsport charge the Gardiner users a base rate equal
to the rate charged in Winchester Bay, presently $7.50
per month. This rate may rise as future costs increase,
but in no case will the Gardiner rate exceed either the
Winchester Bay rate or 1.5 times the Reedsport city rate.
5. That Reedsport charge the Gardiner users an additional
charge to cover the extra cost of pumping the water. This
extra charge will be either $1.00 per hookup per month or
the actual p\amping cost whichever is larger.
Mayor Tymchuk expressed concern that this proposal might not be
agreeable to the people of Gardiner. Mr. William Miller of International
paper Company gave assurance that this agreement was the result of
citizen input from the people of Gardiner.
Mr. Steve Lanfor of International Paper Company presented figures
showing the estimated cost to the City of Reedsport for furnishing
water to Gardiner. Figures presented, based on an estimated 187
hook-ups, showed that Reedsport could realize an expected net
income of $8,200 to $14,700 yearly above and beyond expenses at ^
the rate of $8.50 per month.
Problems involved were discussed at length. Mayor Tymchuk requested
that International Paper Company operate the newly installed system
for a period of time to make sure that it is working properly before
the City of Reedsport takes it over. Dick Nored, engineer from HGE, Inc.
stated that the City would have the same guarantee on the new system
as they would get on any other system. The contractor's guarantee
would probably be for one year.
City Administrator I. G. Johnson and council members ejqjressed concern
that they had no right to tie future councils to a specific 1.5 figure
as stated in item 4 of the proposal. Pat Roelle, speaking for the
citizens of Gardiner explained that such a figure was thought to be
necessary to give the citizens of Gardiner some control over rates
to be charged. City Administrator I. G. Johnson stated that the
setting of rates is entirely up to the city council, but that such
rates have to be justified to the state.
151
January 5, 1976
Attorney Stephen Miller requested clarification as to what the
priorities would be in case of fires. Mayor Tymchuk stated that
the City of Reedsport would have first priority.
Members of the City Council e3<pressed disapproval of being tied to
the 1.5 figure as stated in item 4 of the proposal. City Attorney
William Jayne suggested that it might be more agreeable to omit
the 1.5 figure and state that Gardiner would not be charged any more
than any other out of town area plus a pumping charge which would
be flexible depending upon the cost of pumping.
Councilman Hanson stated that residents of Gardiner should be aware
that there will have to be water rate changes in the future.
City Attorney William Jayne declared himself attorney for the City
of Reedsport in these negotiations with Gary Rossi representing
International Paper Company.
Motion was made by Patterson, seconded by Nimmler that the City of
Reedsport accept the water system in Gardiner as presented in the
proposal except that item 4 be changed to read that the rates in
Gardiner.would be those established by city ordinance for outside
the city rates plus a piamping charge to be determined by the cost
of pumping. Motion passed. Aves 6 Navs 0
City Attorney William Jayne will draw up an agreement to be presented
to the City Council for approval at a later date.
Meeting adjourned.
ATTEST:
"'tSomas S. Ti^ShSr
I. G. Johns > City Administrator Bernell McClay, Recording Sec
152
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON MONDAY,
JANUARY 12, 1976 AT 8:00 P.M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuck
Council Members: Ronald O. Hanson, President, Oscar Anderson,
Connie Gibbons, H.J-Patterson, Albert Nimmler
and Ben Henderson
City Administrator: Irving G. Johnson
City Attorney: William Jayne
City Engineer: Roy Erichsen
Youth Committee: Mark Bedard & Cheri Taylor
Absent: None '
The meeting was called to order by Mayor Tymchuck.
The minutes of the regular and executive sessions of the Common Council '
that were held December 8, 1975 and the Special meeting of January 5,
1976 were approved.
Mayor Tymchuck introduced City Engineer Roy Erichsen and asked him to
review various City projects that are now underway and projected plans
for future improvements.
Mr. Erichsen stated that the preliminary plans for the Bowman Road Pro
ject are 90% complete at this time. Mr. Steye Cox will be the Project
Engineer. There will have to be three major decisions made by the
Council before they can progress further. They are:
(1) Curbing. Proposed by Mr. Erichsen on North side of street
^ only. Will consider South side curb as an alternate bid.
(2)- Storm Sewers. Discharge to the easterly end of street.
(3) Pressure tank or reservoir on hill above.
\ \
Mayor Tymchuck and other council members agreed that there should be
curbing on both sides of the street. An Assessment District was sugges
ted by Attorney William Jayne with the property owners paying for their
own frontage improvements, to be decided upon by a vote of the Property
Owners, themselves. Since the streets will be excavated to install the
new water and sewer system the City of Reedjsport would be responsible
for the paving.
A motion was made by Ronald Hanson and seconded by Oscar Anderson for
City Attorney William •-'ayne and-City Engineer Roy Erichsen to take
whatever action is necessary to aH^Improvement District for Bowman Road.
Motion passed. Ayes 6 Nayes 0
Mr. Erichsen recommended the Council consider Mr. Knowlton's plan regarding
the installation of the 250,000gallon reservpir on his property. [
Mr. Knowlton would install a 10" line with the city to re-imburse him for
the difference in labor and material it would take to put in a similar
6" line.
The funding of the proposed reservoir was discussed. Mr. Erichsen sug
gested that plans be gone ahead with for a basic bid for construction of
the storage tank. This would give the city an extra few months to "find '
financing for the project. He would be able to quote cost in 4-6 weeks.
Further planning of the project would be tabled until Mr. Jayne and Mr.
Erichsen get the Assessment District for the curbs and gutters underway.
Mayor Tymchuck stated the plans would be presented to the Council upon the
approval of the planning Commission. The proposed Bowman Road Improve
ment plans should be ready for bids in approximately 60 day^-
Charles Knowlton announced that there had been no problems with his ex
cavation above Hill Drive. His plan: is to build 20 homes on the hill
top above Bowman Road. He is scheduled to present his plans before the
next meeting of the Planning Commission on January 26, 1976.
January 12, 1976
It was suggested by Councilman Nummler to tie in Rowe St. with curbing
and street improvements but Mr. Erichsen said he would rather keep the
Rowe Street project separate from the Community Developmeab Project.
Bohemia Lumber Company is in the process of putting the water service
agreement with the City of Reedsport into effect. Engineering problems
may result due to the size of the pump they have installed to fill their
storage tank. Future plans to include Gardiner residents with City
water would very much be effected and would require esqjensive means
to correct the problem. Mr. Erichsen is to meet with an official from
Bohemia about the best way that would be fair to both the City & Bohemia.
(Mr. Johnson will be included, alsQ at the meeting.)
Mayor Tymchuck again mentioned the possibility of an Improveinent District
being initiated for Rowe Street. Plans had been made several years ago
for this project but had^ibeen turned down by the residents along the
street at that time. There is very definitely a need now for improvement.
Mrs. Vernon Leach stated that she had 6" of water in her basement due to
water sloughing off from an excavation above. She wondered if the City
could take action on the property owner responsible?
Attorney Jayne said there wasn't a City Ordinance on excavations so
it wasn't a City Problem.
Charles Knowlton.said he would work with Mrs. Leach to get a petition
started from residents on Rowe Street for a future Improvement Project.
Steve Cox said H. G. E., inc. still had the plans on file in their office
from the other time the project was started. He said he would get a
cost figure established for the residents.
Mr. Erichsen said in closing that the city building improvement and annex
was nearly finished. The need for office furniture should be discussed
soon as it would have to be ordered.
A Liquor License transfer was presented for the Council's approval. The
license is to be transferred from the Seacliff to Martha W. Martin and
Shirley Sluys. Mayor Tymchuck said the application had been very thor
oughly checked and was in good order. Ronald Hanson moved the transfer
be approved by the Council. Oscar Anderson seconded the motion.
Motion passed. Ayes 6 Nayes 0
Fire chief Zack Turner presented an application for the Sumner Fire Dis
trict to be added to a Mutual Aid Agreement. Oscar Anderson moved that
the Reedsport Fire Department accept the ammendment to the Mutual Aid
Agreement to add the Sumner Fire District. Al Nimmler seconded the
motion. Motion passed. Ayes 6 Nayes 0
Mayor Tymchuck announced that Heinz Kaufmann and Albert Dorsey have ful
filled their terms on the Planning Commission. Oscar Anderson moved that
both be re-appointed to the Planning Commission. H. Patterson seconded.
Motion passed. Ayes 6 Nayes 0
Mayor Tymchuck read a letter of resignation from Mr. Robert Cline, Chair
man of the Planning Commission. Mr. Cline's employment forces him to
leave the Reedsport Area. A new member will have to appointed to replace
him. The Mayor announced that applications will be accepted from any
interested person, a woman would' be considered and ari%elcome to apply
for the position. The Planning Commission willappoint the new Chairman.
Mrs. Earl Sykes, Cjliairman of the Bi—Centennial Activity Committee reported
the Bike-Centennial had been cancelled due to lack of accommodations in
the area. The slab of Douglas Fir to be positioned in the Bi-Centennial
Park locally will be discussed further at the next Council Meeting.
Mr. VJesley Hillier reported on the last Planning Commission meeting that
was held December 15, 1975. Mr. Shepherd had presented his proposed
development on Crestview Heights. There is to be a public hearing on
Shepherd's tract January 26, 1976. A Use—variance application was received
from Leroy Chenoweth to operate a greenhouse at 5th Street and Winchester
Ave. Don Laskey had applied for a minor partition on Crestview Heights
but application was tabled pending further investigation.
Cheri Taylor of the Youth..Committee reported that a suggestion from
Mayor Tymchuck had improved their own student Council meetings. Mark
Bedard inquired about the Municipal Bus project. Mayor Tymchuck said it
would be discussed later in the meeting.
January 12, 1976
Finance Committee: Connie Gibbons had nothing to report.
Building, Lights & Playgrounds: Ben Henderson stated the new City Building
was nearly completed.
Mayor Tymchuck suggested an open house after the new City offices are
completed. He appointed Connie Gibbons and Ben Henderson to formulate
plans for some kind of celebration.
V7ater: Oscar Anderson had Bert Bartow report on the subject. Bert
announced that a new fire hydrant would be intalled at Longwood Drive and
Bowman Road, January 14, 1976. The new waterline was in good order.
Police Department: H. G. Patterson read portions of the annual statistic
report that Chief Powell had prepared. The crime rate for the City of
Reedsport is up over 31% compared to 1974 reports. Chief Powell said
this is due greatly to more accurate reporting of crimes and greater
public response to reporting criminal activity^
The Chief announced that Officer Vv'illiam Selby is presently enrolled
at the Police Academy. After 9 months as patrolman he will be certified
with the state.
Streets and Sewers: Ronald Hanson stated that the pump station located
behind Safeway is now operating. With a few minor adjustments it will
be working properly.
the
Several citizens have complained because of Frank Rose excavation at top
of Rowe St. The recent storm has caused the dirt to slide off blocking
the street and driveways. Mr. Knowlton and Mrs. Leach will work with
the property owners along Rowe Street to form ani.Improvement District.
City Administrator Irving Johnson reported on the water pressure on
Crestview Heights. The water pressure had been checked at the two fire
hydrants located on Crestview today and they were at 571bs. and 59 lbs.
This amount exceeds the amount approved by the state. The original
plans • for Crestview limited the water connections to a maximum of 70
hook-ups. There are presently 45 homes and 3 more under construction
on Crestview Heights. Ronald Shepherd plans are to construct an additional
10 homes so there would be no problem giving him water as far as the
city is concerned.
Steve Miller, Attorney representing Ronald Shepherd, quoted several clauses
in the original Diehl-Serfling agreement with the City from October, 1963.
Mr. Johnson agreed that a reservoir on Crestview would be necessary in
the future but City is in no position at the present time to construct one.
There would be no objections from the City for Mr. Shepherd to construct
his proposed tract if he had the proper approval from the D. E. Q. ,
the State Fire Marshall and the State Engineer.
Councilman Patterson moved the Council approve Ronald Shepherd's addition
subject to proof of the State's approval. Oscar Anderson seconded the
motion. Motion passed. Ayes 6 Nayes 0
Councilman Ronald Hanson again broached the subject of a raise in salary
for the Police Department. The Mayor said to wait and look at next
years budget after all the bills are in.
Al Nimmler, Councilman, asked Mrs. Robert Townsend, Secretary for the
Urban Renewal Project, the amount outstanding on the Urban Renewal loan;2^
She reported that there was a loan of §62,245.00 still owing, the land
value is $22,250,00 and cash in bank is $28,535. A grant from the Depart
ment of Housing and Urban Development of $14,878.00 will be applied to
reduce the loan.
Mr. Johnson announced that he and Mr. Tymchuck were to attend a C. O. G.
meeting in Roseburg on January 14, 1976.
Mrs. Jacqueline Viestenz inquired about methods used to appoint Library
Board Members. She reminded the council that Mrs. Robert Cline would be
resigning soon. Attorney William Jayne Said he wouldhave to work up an
ordinance pertaining to Library Board Appointments and would call a work
session soon.
January 12, 1976 155
Councilman Patterson announced there will be a bus committee meeting on
January 13, 1976. He invited anyone that is interested is welcome to
attend and for the news media representatives to get word out to the
public.
Mayor Tymchuck reminded everyone that there will be a special public
meeting on January 19, 1976. Officials from the Federal State Deptof
Transportation will be present as will a bus for the public's inspec
tion. This will not be the bus the city is to purchase but will be
similar.
The following bills were approved for payment:
Department of Motor Vehicles 15 .00
Charles Dale Fay 27 .00
Bill Grice 5 .00
Lyle Dean Murray 5 .00
Gregory Esselstrom 21,.20
Abbott & Lind, Inc. 41 .99
City of Reedsport-Payroll Fund 5 ,000 .00
League of Oregon Cities (Medical Ins.) 1 ,847 .38
League of Oregon Cities (Dental Ins.) 258 .08
League of Oregon Cities (Life Ins.) 367 .70
League of Oregon Cities (Salary Cont.) 160 .63
Ronald James Lewis 15 .00
William G. Gibbons 27 .00
Franklin w. Hakki 100 .00
Larry ,,R. Huberd 27 .00
City of Reedsport-Payroll Fund .24 ,935 .67
City of Reedsport-Payroll Fund 1 ,220 .00
City of Reedsport-petty Cash 49 .15
Oregon Narcotics Enforcement Association 5,.00
Oregon Association Chiefs of Police 26,.20
Sunridge Inn 60,.00
Donald Vv. Thompson, Inc. 26 ,367,.58
Robbie Alan Prindel 26 .00
William Scott Murray 21,.00
Northwest Grocery 92..90
Department of Motor Vehicles 5..00
Brian Richard Vanvelkinburgh 27..00
Dickie A. Comstock/Stephen Miller 27..00
Ernest Je:^ford McElhannon 128..00
Administrator, Building Codes Division 29..28
At's Automotive Repair 20..05
Bohemia, inc., Umpqua Division 197..27
Boise-Cascade office Products Div. 3..58
Brookmead Daiiiy, Inc. 6..00
Central Lincoln P. U. D. 2.,019..50
Chambers' Plumbing & Heating 2..50
Coast to Coast store 37..14
Reedsport Insurance Service 36..00
W. J. Conrad Lumber Co. 99,.64
Coos Bay Stationery Co. 274..60
Coos Bay Welders Supply Co. 18..41
Coos Grange Supply Co. 16..50
Courier-Police Dept. 10,.53
Courier 3,.60
Delta Village 35,.00
David Desau 4,.75
Douglas Asphalt Mix Co. 80..81
Frenchies Market 7..15
General Telephone Co. 700,.77
Harris Uniforms 224,.70
Jack's Auto Electric 7.,00
Jim's Umpqua Drug Co., Inc. 24.,08
League of Oregon Cities 413.,00
Detective Jack Minyard, Sec. 10.,00
News Press, Inc. 10.,50
Northtown Dodge, Inc. 17.,68
Northwest Law Enforcement Equipment 16.,66
One-O-One Service Station 4. 00
Oregon Association Chiefs of Police 25. 00
Oregon Fire Chiefs Assn. 15. 00
Dept. or Revenue, State of Oregon 73. 00
January 12, 1976
Plaza Motors 17.68
Pacific Water Works Supply Co., Inc. 896.07
Paramount Pest Control, inc. 10.00
Pennwalt Corporation 257.00
Reedsport Auto Parts 493.56
Reedsport Police Dept. 75.31
Reedsport Fire Dept. 669.00
Reedsport Concrete Products 131.15
Reedsport Laundry & Cleaners 68.00
Reedsport Logging Supply Co. 3.50
Reedsport Motor Freight 171.96
Reedsport Outdoor Shop, inc. 239.65
Roy's Associated Tire Center 9.00
Scientific Products 63.08
Seacliff Restaurant 4.35
Stalcup Equipment Co. 33.89
Standard oil Company of California 771.65
State of Oregon, Dept. of Forestry 160.18
Donald W. Thpmpson, Inc. 26,794.17
Ted's.Automatic Transmission Service 316.17
Tom Gregg Toyota-Dodge 7. 25
Thomas Tymchuck 25.50
Umpqua Building & Hardware 56.97
Umpqua Industrial Supply Co. 83.71
Union Oil Company 527.23
Vick Chevrolet-Buick, Inc. 47.78
Village Florist & Garden Center 69.00
State Accident Insurance Fund 1,336.10
H. G. E., inc. 469.00
Diehl & Serfling 3,000.00
Lloyd Center Sheraton Hotel 36.00
Public Employes Retirement Board 1,662.94
Public Employes Retirement Board 1,917.06
Meeting adjourned.
ATTEST:
Thomas S. ^ymch Mayor
I. G. J^mson, /Shirley McAninch
City Adioanistrator Rec. Sec.-Pro tem
SPECIAL MEETING OF THE COMI^iON COUNCIL OF THE CITY OF REEDSPORT TO 157
HOLD A PUBLIC MEETING TO DISCUSS THE MUNICIPAL PUBLIC TFjy^TSPORTATION
SYSTEIA ON JAIWARY 19, 1976 AT 8;00 P.M. AT THE CITY HALL
Present: Mayor Thomas S. Tyinchuk
Council Members: Ronald O.-Hanson, President, Oscar Anderson,
Connie Gibbons, Ben Henderson, Albert Nimmler and H. J.
Patterson.
City Administrator: Irving G. Johnson
City Attorney: V7illiam Jayne
Others Present and Groups representing:
Oregon Department of Transportation, Salem, Oregon:
Dennis Moore, Administrator, Mass Transit Division
Robert Burco, Deputy Director
Lee LaFontaine, Transportation Planner, Mass TransitDivision
James Zelinka, C.C.D.C. Economic Improvement Association
Federal Highway Division: Richard Nichols, Area Engineer
Don Rasmussen Co., Mercedes-Benz of North America: D. Krueger
City of Reedsport-Planning Commission: Wesley Hillier
City of Reedsport-Police Dept.: chief Orville Powell and
Officer David DeSau
City of Reedsfjort-Water Dept.: Vvater Superintendant: B. Bartow
News Media: John Rice, Mr. and Mrs. Earl Sykes and Jerome
Kenagy
Senior Citizens Club: Berniece Jorgenson, Ted Gabriel, Wilhelmina
Gay, Mr. and Mrs. Jerry Henson, May McKinley, Clarence
Ford, Earl Birdsall, Sylvester Berge, Mary Ne\\?port, Olivia
Dapp, Juanita Reeves, Mr. and Mrs. Jake Borge, Laura Staveland,
Edna Snider,and Dawn Peseau.
Port of Umpqua: Harry Dillon
Chamber of Comnierce: Peter Mulder
Winchester Bay Grange: Roy E. Lewis
Lower Umpqua Hosxjital: Kenneth Thomx^son, Administrator and
Ruth Hogg
American Association of University Women: Jackie Viestenz
Lower Umpqua Jay-Cees: Roger Paull, President and Brent
Winston
Interested Citizens: Mr. and Mrs. Leslie Mains, Clarence
Barkley, William O'Conner, Bill Gibbons, Mr. and Mrs. Lester
V'Joods, M--R.. DeVelbiss, Bette Hillier, Rosie Lillebo,
Marlene Tymchuk and Everett Abbott.
The meeting was called to order by Mayor Tymchuk, He expressed the
purpose of the meeting is to discuss the proposed Public Transportation
System which will ,serve the citizens of Reedsport, Gardiner and V7inches^
ter Bay.
Mr. James Zelinka of the Oregon Department of Transportation e^q^lained
the program which will be funded by a $34,000.00 grant from the Federal
Department of Transportation. The money will be awarded to the City of
Reedsport for the purpose of a mass transit system. Additional resources
for the project will be added by the City of Reedsport. This is an experi
mental program which is to be extended for 2 years. The city is to report
regularly to the Funding Agency.
Mr. Zelinka works with the C. C. D. C. (Coos, Curry and Douglas County)
or the Three County Development Agency. The funding mechanism for the
transportation project began in 1974. There developed a need for rural
communities of under 5,000 population to provide their citizens with
transportation. The Senior Citizens' Club of Reedsport and the
Vv'inchester Bay Grange members e^ressed great interest in this problem.
had
Mr. Zelinka presented a tentative route for the bus. A special map
was displayed with the route outlined. He suggested a 3 day a v/eek
schedule, from 10:30 a.m. to 3:30 p.m. daily, the bus completing a loop
around the city hourly and twice during the day going to Vvinchester Bay
and Gardiner. The city loop would go through all main residential areas
and shopping centers. He pointed out that the bus could pick up handi
capped persons on request by alternating the route when the bus was in
their residential area. The bus would be able to tr^port 18-25 people
at once. It would travel approximately 65-70 miles per day. The total
mileage of the city route would be 6 miles. Including Winchester Bay
it would be 9.9 miles and to Gardiner would be 7.2 miles.
January 19, 1976
Mrs. Leslie Mains asked what the fare v;ould be. Mr. Zelinka said
that the amount suggested by Senior Citizens and \vinchester Bay
Grange was $.35.
Mayor Tyrachuk requested that anyone desiring to state their feelings on
the proposed bus system to speak up.
Mr. Harry Dillon, representing the Port of Umpqua Commission, read
a prepared statement supporting the Public Transportation system.
Mr. Pete Mulder, representing the Lower Umpqua Chamber of Commerce,
endorsed the mass transit system. He stated it would "-e of a great
benefit to the Senior Citizens, especially since a downtown food market
has recently closed and it would encourage additional shopping locally.
He will provide a written statement later.
Mrs. Dawn Peseau as an interested citizen commended the Port Commission ^
for their support. She said the community should also think of the
handicapped and younger people who whould benefit from the bus system.
The effective use of the bus would encourage other small towns in
this endeavor.
Mrs. Myrtle Sykes, Editor of the local newspaper, re-inforced what Mrs.
Peseau stated- She had witnessed young mothers walking to shopping areas
with small children in tow. Since there are no sidewalks in many areas
of the town it is difficult to push carts and strollers. : She felt the
bus would not necessarily be limited to senior citizens and handicapped
persons.
Mayor Tymchuk stressed the importance of people writing letters showing
interest in the transit system. They can be mailed to the City of Reedsport
or the Oregon State Department of Transportation. The letters must
be received during the next 7 days to be effective.
Roger Paull, President of the Lower Umpqua Jay-Cees, commended the City
and expressed the support of his organization for the bus system.
Mr. Kenneth Thompson, Administrator of Lower Umpqua Hospital, read a
prepared statement e5<pressing the hospital's support for the project.
He felt the community will benefit greatly from the bus. It will provide
assistance emotionally as well as physically to persons in the Nursing
Home wing.
Mrs. Jackie Viestenz, representative of the American Association of
University Women, read a prepared statement ejq>ressing the views of her
organization. The women felt there, was a definite need for the bus in
the Lower Umpqua area. They suggested the bus operate 7 days a week
instead of the 3 as was suggested. The schedule should make the bus
available for shift changes at the mills so workers could avail them
selves of the service.
Mayor Tymchuk asked Council Member H. J. Patterson to report on the
Bus Committee's activities.
Mr. Patterson reported that he had selected the following to serve ^
with him on a committee to organize the bus system in such a way
that it would benefit the entire Lower Umpqua Area: Bob Morris,
Pete Jones, Oliver Perkins and Everett^bott of Gardiner; Jake Bor^e#
Oscar Anderson, Jr., Edna Snider,and Rose Alderson of Reedsport;
Al Shirtcliff and Ben Van Tassel of Winchester Bay. The committee
met on January 13, 1976 and were in agreement with the plan outlined
by the State Transportation Department.
Mr. Jake Borge felt that due to lack of opposition at this meeting the
people were receptive to the bus system. He felt the bus was long over
due and the Senior Citizens and handicapped would benefit. He also asked
Mr. zelinka if the schedule would have to be held to 3 days a week?
People might use the bus for work transportation.
Mr. Zelinka said a study would be made. The mills'shift changes
would then be considered.
Bill Jayne stated that since Al Herra's Grocery Store in the downtown
area of Reedsport had closed for business several months ago, residents
had to travel 3/4 - 1 mile for groceries. This was a real hardship
on the elderly people that didn't have an automobile or access to one.
At least 20 people are currently residents of the Douglas Cou^nty Low
cost Housing for the elderly in this particular area of the Cxty.
January 19, 1976 159
Mrs. Mary Newport, Senior Citizen, reported that she was living in the
afore mentioned Housing for the elderly. She had a car but would soon have
to depend on other means for transportation due to escpenses. At the
present time she has been talcing her neighbors to the store and on errands.
Councilman Ben Henderson expressed the need for the bus also for the
low income families residing East of Highway 101.
Mayor Tymchuk told of an e^erience he had not long ago of taXing an
elderly lady to the Doctor as she had no other way to get there. He
said his wife and son had on several occaisions taken people for
medical care when called upon.
Mrs. Tymchuk as an interested citizen expressed her belief that many young
people would avail themselves of the bus service in the summer. The
Lower Umpqua Recreation Association sponsors a summer workshop for area
children and the bus service would allow more children to participate.
Mr. Leslie Mains is presently unemployed and suggested the bus could
be used to travel to the mills more frequently to apply for work.
Mr. Earl Sykes, Publisher of the Courier, said the Planning Committee
should take into consideration tying the Mmiicipal bus schedule in with
the Greyhound bus' schedule.
Mrs. V7ilhelmina Gay, Senior Citizen, said she would like to see the bus
run on Sunday so people would have a way to go to the church of their
choice.
Councilman Patterson interjected that experience and community needs
would dictate anything that will justify any worthwhile reason. First
of all we need the letters from everyone that is interested so the pro
ject can get started through proper channels.
Mr. William O'Conner, interested Citizen, asked about maintainance
on the bus.
Mr. Johnson, City Administrator, informed him the maintainance would be
done by the city mechanic. A school bus could probably be used temporar
ily in case of an emergency.
Al Nimmler, Councilman, thought the bus would save money for people to
travel through out the city. He felt that young people would.'use the bus
as much as the elderly. In all he stated that the bus would be helpful
to the community.
Councilman Patterson was very enthusiastic for the program. He said the
bus should be able to run with a minimum of subsidy from the city.
Connie Gibbons, Council Member, stated she could foresee problems but
the bus was -so necessary.
Ronald Hanson, Councilman, said time and experience will tell if this
will be viable. The City will have to give it a try.
Oscar Anderson, Jr., Councilman, said he felt the bus was needed. It
was long overdue and was glad to see people turn out for this meeting.
Mr. Johnson, City Administrator, felt that Reedsport was very fortunate
to have been selected for the Department of Transportation grant. It
was a very worthv/hile project and people, especially the elderly needed
a way to get around town.
City Attorney William Jayne stated he was all for it. He thought the
community should get behind this project and really work for it. The
City needs it, wants it and should have it.
Mayor Tymchuk announced that Howard Hinman, General Manager of International
Paper Co., has pledged $250.00 towards^the bus. Mayor Tymchuk, himself,
pledges $100.00. He said it was a much needed program and the quicker
it beginsv'operating the better.
Mrs. Marlene Tymchuk suggested that perhaps the bus could be used for
evening cultural type programs, sports contests and recreational programs,
that are usually center^round the High School.
Mr. Earl Birdsall, Senior Citizen, suggested that due to the drunk driving
citations issued lately, perhaps the bus might pick up people at the
160 January 19, 1976
local taverns. There is no taxi service and tavern owners are complain-;
ingthat their clientele has fallen off lately as people are afraid to
drink and drive.
Mr. Jerome Kenagy, owner I<DUN Radio Station, thought it was remaarkable
that there was no opposition at this meeting. Not one negative comment
had'been made.
Mr. Dennis Moore of the Department of Transportation introduced Mr.
Richard Michaels, Robert Burco and Lee LaFontaine. These men are all
from the Oregon State Dept. of Transportation and will be working with
the City on this project. Mr. LaFontaine will be in charge and work
directly with the City staff.
Mr. Moore pointed out that there had been over 300 applications nation
wide for the grant that had been awarded to the City of Reedsport.
Only 45 grants were given .and only 4 were issued to the State of Oregon.
The Rural Transportation system is an experiment and if it is success- '
ful in Reedsport over the next 2 years it will be initiated
into other areas. The Federal Aid will stop in 2 years and the city will
not be conunitted to carry on with the project. Mr. Moore also stated
there was skepticism in larger cityies about the rural bus. However he
wished us well and ejqpressed committment from everyone in his department.
Mr. Bill Gibbons, interested citizen, asked about possible do\^^l time.
Mr. Krueger, repres .entative of Don Rasmussen Co., said his company would
work with the City and would keep down time to the minimum.
Mrs. Leslie Main, intereste.!' citizen, asked when bus service would start.
Mr. Moore said due to red tape probably about 2 to 3 months. There had
to be a final approval by the Federal Highway Administration.
Mayor Tymchuk expressed that he hoped to have the bus operating by Easter.
Mr. Nichols, Federal Highway Administration, Area Engineer, said that
he wouldn't promise.
Mayor Tymchuk announced that a bus had been brought from the Don Ras
mussen Co. to Reedsport. The design is similar to the type the City is
considering to purchase for the bus service. The public is free to
inspect the bus. It is a Mercedes-Benz, 20 passenger and uses diesel
fuel. He added that it doesn't contain the wheel chair lift that is
to be part of the equipment for the City's own bus.
Meeting adjourned.
ATTEST:
Thomas Mayor
/ '**
v:.
I. G. Johnson, Shirley McAninch,
City Administrator Rec. Sec.-Pro. tem.
161
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT, OREGON ON
FEBRUARY 9, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Albert Nimmler, Oscar
Anderson, Connie Gibbons, H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne ——-
Youth Committee Cheri Taylor and Mark Bedard
Meeting was called to order by Mayor Thomas Tymchuk.
Minutes of the regular meeting of January 12, 1976 and the special meeting of
January 19, 1976 were approved.
Mayor Tymchuk stated that due to a change in plans, Robert Cline would now be
available to again serve on the Planning Commission.
Motion was made by Anderson, seconded by Nimmler that Robert Cline be reappointed
to the Planning Commission to finish his four year term which will expire
December 31, 1978. Motion passed. Ayes 6 Nays 0
Mayor Tymchuk presented a letter of resignation from Brent Davis from the
Planning Commission for personal reasons. Mayor Tymchuk stated that he had
called for applications from persons interested in serving on the Planning
Commission and had received the following names:
Mildred Larson
John C. Stephens
Harold Pratt
James Symington
Winnie Lacy
Lu Davis
Mayor Tymchuk recommended that Mildred Larson be appointed to the Planning
Commission. .-^Motion was made by Hanson, seconded by Gibbons that Mildred Larson
be appointed to the Planning Commission to complete the unexpired term of Brent
Davis which will expire December 31, 1976. Motion passed. Ayes 6 Nays 0
The names of the other above listed applicants for Planning Commission will be put
on file for future use on committees and boards.
Engineer Roy Erichsen presented his report on formation of an assessment district
for installation of curbs and gutters on Bowman Road. A map and perimeter description
of the area was presented for study. Estimated total cost of the project was
$24,690.00 Estimated cost to the property owners was $5.22 per front foot of
property. Mr, Erichsen stated that he had obtained a list of property owners
from a title company and recommended the front footage method of assessment.
An assessment district will have to be formed after a public hearing has been
held. City Attorney William Jayne was instructed to go ahead with the legal work
for forming an improvement district for the installation of curbs and gutters
on Bowman Road.
Roy Erichsen also presented some of the problems of resurfacing and draining
Bowman Road. Because of the many problems involved he felt that a new street
was the best solution to the problem. Cost of a new street lowered down as it
should be was estimated at $52,387.00.
The advantages of a high level reservoir vs. the pressure tank as planned for
the Bowman Road area were discussed. Decision was made to go ahead and call for
bids calling for a pressure tank. If the bids come in low enough to allow for
the building of the high level reservoir instead, that will be done.
Attorney Steven Miller called attention to the need for a reservoir on Crestview
Heights, stating that he felt it would be better to do it right in the first
plai-ii- and install a reservoir.
Wes Hillier reported on work of the Planning Commission, Councilman Patterson
asked for a report on the status of the development on the old hospital site as
the City has a two year option on the traffic pattern. Mr. Patterson stated
that the Council has not yet been presented with a plat of the area. Mr. Hedgepeth,
Chairman of the Planning Commission stated that a plat has not been presented
to the Planning Commission but he will get more information as soon as possible.
Myrtle Sykes reported that the Bi-Centennial books are still on sale for $2.50
and may be obtained at the Courier office or from Linda Noel. Plans are going
ahead to have the annual picnic at the high school grounds as was done last year.
162
February 9, 19"'6
Council Member Connie Gibbons asked if it would be possible to have this event
at Winchester Bay again. Mrs, Sykes stated that the Winchester Bay area is
not suitable for children and many parents had requested that it be held at the
high school grounds. The fireworks, however, may be held at Winchester Bay.
Cheri Taylor of the Youth Committee asked what has happened to the plans for
the bicycle route. Councilman Patterson stated that the Chairman has submitted
the plans to the State but has received no answer.
A group of citizens requested that another street light be put in on Elm Street
between Fourth and Fifth Streets as the area is very dark. City Administrator
I. G, Johnson stated that it has been City policy to only put in lights at
intersections. Councilman Henderson stated that since so many elderly people
live in the area he felt another light might be advisable and that possibly
Douglas County might be willing to put in this light for the benefit of the
people living in their housing there. Mayor Tymchuk requested that the Police ^
Committee and Police Chief Powell investigate the situation and make a recommend
ation.
City Administrator I. G. Johnson stated that the light by the bowling alley
has been taken care of.
Water Superintendent Bert Bartow reported that a fire hydrant has been installed
at 19th and Winchester which will drop the fire insurance rates in that area.
City crews have also installed a surface drains at Third and Winchester,
H. J. Patterson, Chairman of the Police Committee, reported that the Police
Department is handling between 370 and 390 special service calls to citizens
per month. Police Chief Powell reported that Sergeant Madigan has received his
Intermediate Police Certificate by the Board of Police Standards and Training.
Councilman Hanson reminded the Council of the need to meet and discuss a supple
mentary budget for police salaries. A special council meeting was set for Monday,
February 19, 1976.
Police Chief Orville Powell stated that he had attended a Rape Advocate Seminar
in Portland and that such a program is now being set up in Douglas County. Mrs.
Mast of the Reedsport Police Department is acting as coordinator for this area.
Women volunteers are needed to assist in counseling for this program.
Councilman Hanson requested clarification of the City's responsibility in cases
in which city crews are called to clean sewers where the problem is in the
private line of the property owner. He recommended that in such cases the bill
be sent to the property owners. After discussion it was decided that the city
should be allowed to charge a reasonable amount for such work. Councilman Nimmler
requested that City Attorney TJilliam Jayne research and give an opinion as to
whose responsibility it is if the obstruction is in a part of the private line
that is within the city street. Mr. Jayne stated that he will report back later.
Jackie Viestenz requested information about the length of time that a member of
the library board serves. City Attorney William Jayne stated that the City of
Reedsport cannot have an official library board. All authority is in the county
board and the city's only requirement is to provide a building. If we have a
board it can only be concerned with administration of the building. Mr. Jayne
stated that the city has no legal library board and has no legal authority for
an advisory board, ^
City Administrator I. G. Johnson stated that he has received a request from
the Tropicana Motel for "No Parking from 9:00 P. M, to 9:00 A. M." on the
north side of 16th Street. This matter was turned over to Councilman Hanson
to check out.
Motion was made by Nimmler, seconded by Patterson authorizing City Administrator
I. G. Johnson to ^edo the application for the second year Community Development
project to include a sufficient amount of money to complete the first year program
on the Bowman Road water and storm drain project. Motion passed. Ayes 6 Nays0
Mark Bedard of the Youth Committee asked what had been done about the Frank
Rose excavation above Rowe Street. Councilman Patterson stated that this is a
matter for an improvement district. Mark Bedard also asked if it would be
possible to get another crosswalk across Highway 101 from the High School to
the bowling alley as there is not sufficient time between classes to get across
to bowling classes. City Attorney William Jayne stated that this would have
to be taken up with the State Highway Department and in his opinion there is not
the slightest chance of getting one.
February 9, 1976
Mrs, Richard Luke requested clarification of the term "Bowman Road area".
She stated that it did not make sense in her opinion to improve only Bowman
Road and do nothing about the drainage above Bowman Road. Mayor T^mchuk stated
that Bowman Road had to be done first and that improvements on Rowe Street
in the way of drainage will be done when an improvement district is formed and
the street is brought up to standard and improved so that it can be acceptedas
a city street. Engineering had been done in the past on Rowe Street but
the property owners had refused to form an improvement district and the matter
had been dropped. It is possible that this same engineering plan can be updated
if the people wish to form an improvement district now. City Attorney William
Jayne stated that if the property owners elect to pave and curb, the City of
Reedsport will put in drainage at city expense.
Attorney Steven Miller acting on behalf of Mr. Gunnerson and Mr. Ken Thompson
requested that the City Attorney draw up an ordinance for "going out of business
sales" and to license such sales with provisions for fines and inventory submitted,
Also that the person going out of business be required to put up a bond. Mayor
Tymchuk stated that this matter had been researched before and that Mr. Thompson
and Mr. Herra had dropped the matter. City Attorney William Jayne stated that
he will research his files and report later.
Councilman Patterson stated that he has no further information on the bus for
the area. He will go ahead and have a committee meeting in a week or two and
try to have everything in order for the time when the bus is available.
The following bills were approved for payment:
City of Reedsport 5000.00
Gary Wayne McCutcheon 155.00
Ernest Jefford McElhannon 27.00
League of Oregon Cities (MedicalO 1847.38
League of Oregon Cities (Dental) 291.24
League of Oregon Cities Insurance (Life) 367.70
League of Oregon Cities Insurance Trust (Salary Con.) 161.71
City of Reedsport, Petty Cash 48.44
HGE, I^V. 222.00
Gaylord Vaughn 300.00
Union Oil Company of California 18.89
Northwest Grocery 77.30
Wesley Milo Groat 16.00
Bohemia Inc. 20204.25
City of Reedsport, Payroll Fund 24561.51
City of Reedsport, Payroll Fund 1220.00
City of Reedsport, Petty Cash 48.84
Mrs. Jody Rice 5.00
Jody Rice '>.00 i
Gerald Martin 5.00
Tim Calcote 5.00
Rick Palmer 5.00
Fred Eric Fisher 27.00
Theodore C. Gibbons 130.00
BarCO Coastal Supply 43.25
Bohemia Inc., Umpqua Division 415.55
Bay Printers 54.50
Central Lincoln PUD 2138.10
Coos Grange Supply Co. 73.63
Curtis Noll Corp. 25.09
Coast to Coast Stores 43.14
Coos Bay Stationery Co. 74.07
Courier 70.17
Coos Bay Welders Supply Co. 20.95
Chapman Bros 69.85
David R. DeSau 1.99
Diehl-Fullhart Agency 152.00
Douglas County Title Company 265.00
Department of Revenue, State of Oregon 80.00
Engineered Control Products, Inc. 49.02
State of Oregon Employment Division 327.24
Gem Chemical Co. 506.05
General Telephone Co. 694.19
Harris Uniforms 49.45
Hach Chemical Co. 27.54
Hausmann Motors 18.00
Industrial Steel & Supply Co. 33.42
February 9, 1976
Jack's Auto Electric, Inc.
Jim's Umpqua Drug
Moe's Feed and Garden Supply
Northwest Law Enforcement Equipment
C. J. O'Neil & Co.
Oregon Fire Marshals' Association
Pacific Water Works Supply
Pape Bros., Inc.
Paramount Pest Control, Inc.
Pennwalt Corporation
Public Employees Retirement
Social Security Division
Roy's Associated Tire Center
Reedsport Motor Freight, Inc.
Revenue Sharing Advisory Service
Gail A. Roebuck
Reedsport Logging Supply Co.
Reedsport Outdoor Shop, Inc.
Ross' Flowers and Gifts
Reedsport Auto Parts
City of Reedsport
Reedsport Fire Department
Shell Oil Company
Stalcup Equipment Co.
Standard Oil Company, Western
State Accident Insurance Fund
Stamper's J & J Tire Co.
Union Oil Company
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Brookmead Dairy, Inc.
Oscar Anderson
Orville R. Powell
Courier
Reedsport Police Department
HGE, Inc.
Meeting adjourned.
ATTEST:
City Administrator
42.70
18.27
15.52
10.59
28.50
5.00
1366.88
27.38
10.00
257.00
2075.44
1757.03
26.25
144.67
25.00
5.03
10.95
12.50
9.00
115.96
252.00
1200.00
6.04
5.15
962.79
1436.38
6.00
849.61
94.73
138.77
7.95
1.50
43.95
3.47
45.43
711.00
^-^omas Sr Tymchuk, Mayor
C
Bernell McClay, Recordiinnge SSeecretary
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON FEBRUARY 15,
1976 AT 8:00 P.M. AT THE CITY HALL
Present: Mayor Thomas S, Tymchuk
Council Members Ronald 0. Hanson, President, H* J. Patterson,
Oscar Anderson, Jr., Albert Nimmler, Ben Henderson and Connie
Gibbons
City Administrator Irving G, Johnson
The Meeting was called to order by Mayor Thomas Tymchuk.
Mayor Tymchuk announced that the purpose of this session is to look over
the sallies of employees of the Police Department. The rest of, the
City's payroll would be given due consideration but at this, time^ th®re is
a problem with the Police Department, especially.
Police Commissioner H. G. Patterson suggested a payroll policy be developed
to correct inequities with the Police Dept. He stressed that good employ
ees are the City*s most important assets* Due to the considerable expense
involved in the Police Training Program, the city needs to insure their
investment. He had researched the cost of training one new patrolman
and reported it costs the City around $4,000.00.
City Administrator Johnson stated that nearly every man on the City
Crew is also well qualified and trained for their respective job.
He presented comparative payrolls from other Oregon cities and a com
plete detail of the Reedsport salary schedule. It was noted that the local
salaries were only $80.00 per month less than the State average.
Mr. Johnson pointed out that a police officer was paid according to his
experience. The job categories were paid accordingly.
He went on to say that there is no legal way to raise salaries when
they exceed the City's budgeted schedules. The Budget figure is very
important when the extra salary expense isn't figured in. There are
restrictions and budget laws that must be followed.
Mr. Patterson said "I don't mean to discriminate against the other
City employees in any way. I feel that due to the degree of personal
discipline, being in control of any situation that arises, the trying
circumstances, personal appearance and conduct; that the Police salaries
are low." He also described the screening processes job applicants
must endure to be hired as a Policemen and the continual studying and
work it took to reach certification after. The turn-over of employes
at the Police Department is a real problem, in addition to costing
the City money.
Mayor T5rmchuk asked Chief Powell what his feelings were on the matter.
The Chief stated that he would be happy to make recommendations but
felt he was in no position to enter into salary negotiation.
The Mayor asked Mr. Patterson and Mrs. Gibbons to meet with Mr. Johnson
and revise the Police salary schedule. The Budget Committee will be
meeting soon and he advised the other Council Members to look at the
overall City wage schedule seriously so as to make changes. He felt
that they could justify an increase to the public.
Councilman Henderson had been contacted by the School regarding payment
to the Recreation Department. Mr. Johnson said he would take care of the
matter.
Councilman Patterson had been contacted by a member of the Bicycle Com
mittee. He asked Mr. Johnson what further action had been taken regarding
the proposed bike path. Mr. Johnson said he had heard from the State
Engineer's office and had made a counter offer but so far had no reply.
Councilman Hanson had a complaint by residents near the vacated Pioneer
School building. There has been an invaision of rats in that vicinity.
The Council agreed that it was a School District problem.
Councilman Nimmler said that there was a drainage problem behind the
Umpqua Cafe. Mr. Teitzel, City employe, announced the storm sewer had been
cleaned and the "skater was gone.
George Grassl, City employee, suggested that two employees from every
City Dept. look over the City's Personnel policy together. He felt that
there should be some changes. Mr. Johnson warned that there are some '
changes that may not be legal.
February 15, 1976
Mayor Tymchuk said that the matter could be brought up at the
next Council Meeting.
Meeting Adjourned.
^-Thomas S. TymchukT
I. G. Johnson, City Admininsrator Shirley McAninch
Recording Secretary
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY i g7
OF REEDSPORT ON MONDAY, MARCH 8, 1976 AT 8.00 P.M. AT THE CITY
HALL, REEDSPORT, OREGON
Present: Mayor Thomas Tymchuk
Council Members Ronald Hanson, President, Oscar
Anderson, Jr., Albert Nimmler, Ben Henderson,
Connie Gibbons and H. C. Patterson
City Administrator Irving G. Johnson
City Attorney William Jayne
City Engineer Roy Erichson
The meeting was called to order by Mayor Tymchuk.
The minutes of the previous meetings were approved.
NEW BUSINESS
Discussion was held regarding an application by the Obie Sign Col
for a change of design on the roadside sign located on the westside
of 101 Highway, 100' north of Juniper Street. Councilman
Hanson moved that the Obie Sign Company be granted permission to
modify the sign as per their plans. Oscar Anderson, Jr. seconded
the motion. Motion carried. Ayes 6 Nayes 0
A letter was presented from the Douglas County Housing Authority
regarding the light to be installed on Elm Street. (The light
has been requested by residents living between 4th St. and 5th
St. on Elm at the previous Council Meeting.) The letter stated
that Douglas County would pay installation charges of the street
light if the city would pay for the electricity. The City
Administrator said this is the agreement the City already has
with Central Lincoln P.U.D. It isn't the responsibility of the
City to install street lights between street intersections.
Mr. Irving Johnson brought to the Council's attention the large
unpaid balance due the City for water service to Winchester Bay
Seafood Corporation. The Seafoods Con^any had advised the City
a year ago that'they were in sercbous financial trouble but would
keep the bill current until such time that they could pay it in
full. Water service has not been interiqipted even though pay
ment has never been made as promised. To date the water bill
amounts to $4,290.76 plus $529.68 for 1976 charges through Feb.
The Company closed for business in 1975 but the buildings are
being used by an individual to process crab. Another Fish
processing conpany, hopefully, will assume management soon.
H. G. Patterson moved that the City of Reedsport insist that the
Winchester Bay Seafoods Corporation keep the water bill current,
starting with the February billing. The previous bill to be
paid as soon as possible. If not complied with, the water
will be shut off. Al Nimmler seconded the motion. Motion car
ried. Ayes 6 Nayes 0
City Engineer's Report
City Engineer Roy Erichson annoi^inced that bids had been opened for
the purchase of City Hall office furniture, Friday March 5, 1976
at 4:00 p.m. at the City Hall of Reedsport, Oregon.
The results of the bid opening were as follows:
1. Watson Furniture Systems, Seattle, Washington
The bid by this firm was incomplete. Only portions of the
items listed were bid. The firm submitted alternate
equipment bids that could not be interpreted. For this
reason the bid couldn;t be considered.
2. Coos Bay Statione2^y Company, Coos Bay, Oregon
Total Bid on Furniture $3,929.34
Data print equipment 850.50
$4,779.84
3. Bale and Rudln, Goes Bay, Oregon
Total Bid on furnitue and data
p rint equipment $4,671.00 (Corrected bid)
(Hale and Rudins first bid contained an obvious error in exten
sion of items to be supplied to room no. 12. They were notified
and the error was corrected to reflect the true cost.)
Furniture can be supplied within 90 days after placing the order.
H. G. E.'s estimate for tlie equipment was $5,268.00.
Ronald Hanson Moved and H. Patterson seconded to accept Hale & Rudii's
bid. Motion carried. Ayes 6 Nayes 0
March 8, 1976
City Engineer's Report-Continued
Due to the inflow and infiltration of surface water in the City's
sewer By«tem H. G. E. plans to da a study of the sewer lines.
A physical examination of the system will be carried out using the
latest techniques available. It will then be recommended to the
City Coundil whether it will be feasable to repair the present
sewer system or install new lines. The cost of the study will
be financed by. Community Development Funds (25% of estimate) and
remainder by the City of Reedsport. It is the feeling of the City
Engineer that this study will show that the present Pollution
Control Facility is adequate but is having to process unnecessary
storm water due to faulty dewer pipes. To e^and or rebmild the
present Sewer Plant* today# would cost nearly twice the original
construction cost.
\
BICENTENNIAL COMMITTEE CHAIRMAN'S REPORT
Mrs. Earl Sykes presented plans for the celebration to be held
July 4, 1976. She announced that the local Girl Scoutis had
qualified for the Readers Digest Bicentennial Award of $200.00.
The money will be used towards purchasing plcuits and shrubs
for the Bicentennial Park now under confetjmction.
Mayor Tymchuk appointed Al Nimmler to represent the City Council
in planning the ball. Local Elected officials will host this
occaision.
The next Bicentennial Committee meeting will he held March 25, 1976.
Mr. Pete Mulder, Bicentennial Park Chairman, presented slides
of the actual work progressing at the park site. He annoimced
he would like tohhave the park completed by July 4, 1976 but due
to inclement weather conditions it was impossible to get the
donated labor on weekends. He suggested that perhaps the City crew
could be used for part of the labor.
The Mayor appointed Ben Henderson and Oscar Anderson; Jr. to
meet with Pete Mulder and City Administrator Johnson to discuss
the financing of the Park. There has been $15,000 budgeted by
the City for the project and a Feder^il Bicentennial grant of
$5,000 awarded. Approximately $14,705 will have to be raised
to'conplete the project. This money will be used primarily to
finish the road and surface it with gravel.
YOUTH COMMITTEE REPORT, Mayor Tymchuk, Chairman
Mr. Kerry Tymchuk, representing Reedsport High School Studentbody,
announced that the date of April 6, 1976 is National Student
Government Day. He asked permission for students of RHS to take
over the positions of various city officicils for that one day.
The officials to be replaced for the day are: City Administrator
Mayor, Police Chief, Sewage Disposal Plant Operator, Fire Chief
and two City Clerks. The students will accompany the City officials
to lunch.
y \
It was noted that several Reedsport High School students were in
attendance. The spokesman for the group said they were there
as part of a History class assignment.
FINANCE COMMETTEE REPORT^ Connie Gibbons, Chairman
\
Nothing to report.
BUILDING, PLAYGROUND AND LIGHTS, Ben Henderson, Chairman
The new City building will be ready for occupancy in about 2 weeks.
Mr. Johnson announceddthat there are still a few minor details that
need to be finished up properly, but should be ready to move into
by March 20, 1976. The present furniture on hand will be used until
the new arrives.
March 8, 1976
SEWER AND STREETS# Ronald Hanson, Chairman
Mr. Hanson stated that there have been several accidenta and
many incidents of near accident at the intersection of 4th St.
and East Railroad St. It was moved by Ronald Hanson and seconded
by Connie Gibbons that a stop sign be placed at the above men
tioned intersection. The motion was carried. Ayes 6 Nayes 0
Assessment of property owners was discussed regarding the unpaved
sections of streets on Wade's Flat. Mr. Johnson cited
that there was an ordinance that reads the City can't assess
without the approval of property owners. Councilman Hanson
suggested that perhaps the City could do patchwork on the
streets as the money can be appropriated. No action was
taken.
FIRE DEPARTMENT^ Albert Nimmler, Chairman
Fire Chief Zack Turner reported that the condemned building owned
by Robin Reed and located at 4th St. and Greenwood St. had been
destroyed March 1, 1976. The Volunteer Firemen burned it down
at a practice meeting and cleaned up the debris afterward. Mr.
Reed had been notified properly that this action would be taken*
but, had never responded.
CITY ATTORNEY, William Jayne
Attorney Jayne said he is still working on the Going out of
business Sale Ordinance.
Mr. Jayne will contact the League of Oregon Cities to xequest
information about chooges to individual property owners for
labor perfomed by the City's crew. The charge pertains to
sewer blockage occuring between a business or residence and
a City sewerline.
The Ordinance for the Ronald Shepherd Alderwood Estate Develop
ment requesting the zone be changed from R-1 to Planned Unit
Development isn't complete yet. Provisions requested by the
Reedsport Planning Commission haven't been met at this time.
CITY ADMINISTRATOR, Irving Johnson
Gaylord Vaughn, C.P.A. has submitted a bid of $1,300.00 for the
annual City audit. Connie Gibbons moved and Al Nimmler seconded
a motion that the Council accept Gaylord Vaughn' s bid of $L, 300
for work performed audi; .ting the City's books. Motion passed.
Ayes 6 Nayes 0
She John the Apostle Catholic Church has petitioned the City
to have their property annexed to the city of Reedsport. ^r.
Johnson said he would recommend the annexation as the church is
being penalized for adequate fire protection. Councilman Oscar
Anderson, Jr. moved the Catholid Church property be annexed to
the city of Reedsport. Ben Henderson seconded. Motion carried.
Ayes 6 Nayes 0
The City has received a notice that the Corps of Engineers were
to dredge the Umpqua River from the International Paper Mill to
the Highway Bridge.
Mr. Johnson announced that $28,679.56 had been applied to the
Urban Renewal loan. This leaves a balance due of approximately
$25,000. The money is assured through land holdings. There is
a proposal now for the sale of the property which should materialize
in about 60 days. Mr. Johnson stated it would be in the interest
of the city to pay off the loan as soon as possible. With the
Housing and Urban Development Agency holding the loan they have
the power to restrict usage and development of the property.
If the loan is paid off with Community Development Funds, profit
from the sale of any property must be used for Community Develop
ment Projects, to say nothing of the paper work involved. The
Mayor suggested it woiOild be best to wait for awhile before any
action is taken.
March 8, 1976
CITY ADMINISTRATORS Continued
The storm water pump installation is still incomplete. There has
to be a final examination by the State Electrical Engineer before
they can be considered as finished.
PLANNING COMMISSION
Mayor Tymchuk read a letter of resignation from Mervyn doe. Mr.
doe's term on the Planning Commission wsll es^ire in 1978. Mr.
Richard Luke was recommended to fill the une3q>ired term.
H. G. Patterson moved and Oscar Anderson, Jr. seconded a ntion to
appoint Richard Luke to the Planning Commission to serve out the
remainder of Mr. Cloe's term. Motion passed. Ayes 6 Nayes 0
Mrs. Mildred Larson offeported that Wesley Hillier was elected
Vice Chairman and she was elected Representative to the City
Council for the Planning Commission. Mr. Hillier was also
appointed Planming Commission representative to the Bicentennial
Park Committee.
The Commission are presently at work on a Citizen's Involvement
Plan in conjunction with the Land Conservation and Development,
Commission. Since they are running behind schedule they would
like to ask for a 6 month extension to be approved by the Coiincil.
The need for an excavation and grading ordinance had been dis
cussed. Chairman Hedgepeth appointed Wesley Hillier# Chairman
Heinz Kaufmann and Al Dorsey of the Planning Commission and
Olin Martini Henry Knowlton and Charles Knowlton as a committee
to work on this. Mr. M. R. DeVelbiss« Building Inspector« well
also be present at committee meetings to act as an advisor.
They are to have a report prepared by the next regular meeting
on March 22, 1976.
The Planning Commission had questioned the procedures for re
questing Public Hearings. Chairman Hedgepeth appointed Robert
Cline« Mildred Larson and Himself as a committee to assemble a
more workable procedure.
Atfeape recorder is needed for the Public Hearings. The Planning
Commission requested that one be purchased for this purpose.
Since the price of transiteppipe has been increased considerably,
the Commission questioned why PVC pipe is not acceptable as
City pipe?
PLANNING COMMISSION-COUNCIL ACTION
City Administrator Johnson said he would check the LCDC Guide
lines for extension procedures. Councilman Patterson moved
that the City Council ask LCDC for a 6 month extension for
Citizen's Involvement Plan. Ben Henderson seconded the mption.
Motion carried. Ayes 6 Nayes 0 O
BUDGET COMMITTEE
Mayor Tymchuk announced that the terms of Ralph Stuller and Lincoln
Swain expire this year. This year's budget will be tight so he
recommended that both officials be replaced by themselves.
Oscar Anderson, Jr. made a motion that Ralph Stuller and Lincoln
Swain be re-appointed to the Budget Committee. Connie Gibbons
seconded the motion. Motion passed. Ayes 6 Nayes 0
Mr. Johnson mentioned that the Employee Fringe Benefits have
increased nearly 25% in added cost to the City, everything is
coming to a head at this time. All citires are having their share
of problems making up budgets and trying to stay within the 6%
limitation.
March 8, 1976
OREGON CONSERVATION AND DEVELOPMENT COMMISSION
\
Al Nimmler and Don Dillon have been attending the OODC meetings.
Mr. Nimmler reported that he ^ould like to see the City of
Reedsport oppose the resoltitions of Rulefe and Guidelines of
the LCDC. He claimed the organization vras trying to rushe things
through in order to obtain Federal grant monies. There was some
discussion and the Mayor suggested that hhe Council read the LCDC
book to be wholly informed.
BUSINESS NOT ON AGENDA
David DeSau of Reedsport Police Department announced that employees
of the Police Department had formed the "Reedsport Police Association."
He asked the Cooncil to recognize the association as a bargaining
agent concerning Police Department wages, policies and employee
fringe benefits. The City Administrator asked the City Attorney
to check the legality of this and advise the City.
BILLS APPROVED FOR PAYMENT
Oregon DMV $ 20.00
Reedsport Laundry 57.50
Martin Cloe 25.00
Bryan Cloe 25.00
Howard Friese 5.00
City of Reedsport-Payroll
5,000.00
Frenchies Market 30.61
Union Oil Company 306.06
Linda Brandon 15.00
Betty Cox 15.00
Floyd Bailey 15.00
Dorothy Franklin 20.00
Pauline Martindale 15.00
L. G. Torrence 10.00
Barbara Campbell 15.00
Ethelda Fetsch 15.00
Verina Chester 15.00
Noel Andrew 15.00
Charles Zimmerman 20.00
Mildred Hakki 15.00
Lamar Edwards 20.00
Annabelle Rodgers 15.00
Iris A. Husko 20.00
Fred M. Bates 15.00
Deborah Kramer 10.00
Allen Ansama 10.00
Brenda Hinch 20.00
Jacquelynn Fox 20.00
Mary Kent 10.00
Eugene Boylan 25.00
Helen Kolander 15.00
Mary King 15.00
Gerhardt Kaufmann 10.00
Bette Hillier 10.00
Lester Graham 15.00
Carolyn Frederickson 10.00
Marjorie Richardson 10.00
Jimmie Fischer 5.00
Francis Rose 5.00
Donald Thon^son 18,029.46
David Graham 10.00
Lower Ump. Recreation 3,000.00
League of Oregon cities 161.59
League of Oregon Cities 367.70
League of Oregon Cities 291.24
League of Oregon Cities 1,847.38
City of Reedsport-Payroll
-Revenue Sharing Fund- 1,220.00
City of Reedsport-Payroll
22,404.70
H.G.E., inc. $ 13,000.00
Pacific Sec. Bank 7,498.75
Pacific Sec. Bank 900.00
Oregon Bank, Unpqua Br.2,725.00
Barco Supply Co. 40.25
Brookmead Dairy, Inc. 6.75
Central Lincoln PUD 2,213.40
Coos Grange Supply 30.53
James Cameron 16.00
Coos Bay Welders' Supply 3.00
The Courier
Coast to Coast Store
Coos Bay Stationery
Delta Village
Diehl-Fullhart Agcy
Florence Auto Parts
Fire Chief Magazine
Fred's Lock & Key
General Telephone
Good year Service Store
Gem Chemical Co.
Hanson Automotive
Hansen Electric Co.
Harris Uniforms
Industrial Steel & Sup.
Jim' s Umpqua Drug
Radio KDUN
Laskey-Clifton Corp.
Meter Box Equip. Co.
McCaffree Electric, Inc
R. W. McLean, M.D.
Oregon Fire Chief Assn.
Oregon Welding Supply
Pennwalt, Corp.
Pacific Water Works Supply
Perry Electric 1,331.44
and plumbing Supply 433.00
Paramount pest Control 10.00
Public Enployee Law Bulletin
25.00
Orville Powell
Reedsport Auto Parts
Reedsport Motor Freight
Reedsport Repair & Mach.
Reedsport Concrete Prod.
Reedsport Police Dept.
Reedsport Outdoor Shop
Roy's Assoc. Tires
Reedsport Laundry
Reedsport Fire Dept.
Public Employees Retirement
Social Security Div. 1,630.86
25.00
0"^
308!84
40.00
80.00
6.99
9.00
16.60
637.59
29.80
148.40
10.00
505.68
91.05
189.23
21.83
5.00
15.00
124.35
59.60
10.00
21.42
64.82
329.00
8.55
292.90
286.41
39.25
126.58
26.69
33.40
8.75
47.00
678.00
172
March 8, 1976
BILLS APPROVED FOR PAYMENT, Continued
Public Employees
Retirement System $
State Accident Ins.
Standard Oil Co.
Shell Oil Co.
Scientific Prodmcts
Stalcup Equipment Co.
Oregon, Dept. of Revenue
Stamper's J & J Tire Co.
Traffic Safety Supply
Umpqua Building & Hdwe
Meeting adjourned.
City Administrator
1,723.17 Unpqua Industrial Supply 143.72
1,308.36 Vick Chevrolet, Inc. 196.12
656.60 James Gibbons 5.00
31.61 Jac<^eline Gordanier 28.00
15.69 Pacific Security Bank 3,486.25
66.38 City of Reedsport
89.00 Pet^y Cash 49.68
14.95 Oregon DMV 5.00
341.01 Bohemia, Inc. Umpqua Div.138.85
191.98 Oregon Mayors Assoc. 12.50
Northwest Grocery Co. 52.96
Thomas
Shirley McAninch
Recording Secretary
ymchuk. Mayo
n
r
173
REGULAR MEETING OF THE COMMON COUNCII^ OF THE CITY OF REEDSPORT ON
APRIL 12, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Albert Nimmler, Connie Gibbons, Ben
Henderson
City Administrator I. G- Johnson
City Attorney William Jayne
Youth Committee member Cheri Taylor
Meeting was called to order by Mayor Tymchuk.
Minutes of the March 8, 1976 regular meeting were approved with
the following correction:
Report of city engineer should read; "Environmental Protection
Agency grant will finance 75% of the cost of the feasibility study
for the sewer system with 25% to be paid by the City from Community
Development funds."
Motion was made and seconded that this correction in the minutes be
made. Motion passed. Ayes 6 Nays 0
REPORT OF CITY ENGINEER
City engineer, Roy Erichsen, reported that plans and specifications
for sewer and water improvements for the Bowman Road project have
been completed. Bids have been advertised and bid opening for the
project will be at 4:00 p. M. on May 3, 1976 at the City Hall.
Plans for the street work for the Bowman Road improvement project
will be completed soon and will be advertised for bids separately.
Mr. Erichsen reported that his firm has made an analysis of the
trunk sewer line capacity and has determined that this line has
sufficient capacity to handle Forest Hills plus the Fern Acres
development now being planned. He stated that some 400 more people
besides Fern Acres could be connected to the system without over
loading the trunk line. City Attorney William Jayne stated that
he could forsee no problems. The county will install the sewer
system for the development and the City of Reedsport is being
requested to assiime all responsibility for maintenance.
The following letter was written to the Douglas County Road Department:
Douglas County Road Department
County Court House
Roseburg, Oregon 97470
Re: Plat of Fernacres Sewerage Facilities
Project #1571-A-73
Dear Mr. Grubb:
The City of Reedsport has had my finn make an analysis of the
downstream sew^r capacity in the Forest Hills area. The trunk sewer
in this development will be receiving the sewage pumped from the
Fernacres development.
The existing trunk sewer has sufficient capacity to handle the
design flows from the development in addition to the average daily
flows from Forest Hills. The City of Reedsport assumes all re
sponsibility for any overloading that may occur in the Forest Hills
Trunk Sewer or any appurtenances thereto.
Very truly yours,
H. G. E. Inc.
(signed)
R. H. Erichsen, P. E.
(signed)
Attest: Irving Johnson
City Recorder
April 12, 1976
Motion was made by Nimmler, seconded that the City of Reedsport
assiime all responsibility for maintenance of the sewer system for
the Fernacres development as stated in the letter to Mr. Grubb.
Motion passed. Ayes 6 Nays 0
Plans for a new city warehouse were presented by city engineer
Roy Erichsen. Discussion followed on alternate ways of placing
the building on the lot and drainage. After discussion it was
agreed that the plans as submitted should be followed. Cost of
construction was estimated at $55,000.
Councilman Hj^derson asked where money was coming from to construct
the warehouse. City Administrator I. G. Johnson stated that this
amount has already been budgeted in the Revenue Sharing budget.
Motion was made by Anderson, seconded by Patterson that Roy Erichsen
be instructed to call for bids on the new city warehouse. Motion
passed. Ayes 6 Nays 0
Mr. Erichsen stated that the call for bids on the warehouse would
be published in the Courier and Daily Journal of Commerce on
April 15 and 22, 1976 and that bids will be opened on May 10, 1976
at 4:00 P. M. at the City Hall.
Mike Wermer of H. G. E. Inc. presented copies of tiie infiltration
and inflow analysis of the Reedsport sewer system which has just
been completed. The analysis was made to determine whether or not
excessive infiltration to the system exists. Studies determined
that the inflow is excessive in the Forest Hills and down town
areas with a reasonable inflow in the Wades Flat area. The three
by-passes used to alleviate excessive storm water flow during the
rainy season are not acceptable to the Environmental Protection
Agency standards. The next phase is the evaluation survey to come
up with cost estimates for working out a solution to the problem.
Total cost of the evaluation survey is estimated at $98,000, 75
per cent of which will be federally funded. The city's 25% of the
cost will be paid for under the second year Community Development
program.
Motion was made by Hanson, seconded by Anderson that the City
authorize H. G. E. Inc. to proceed with the evaluation survey of
the sewer linesJ Motion passed. Ayes . 6 Nays 0
City Administrator I. G. Johnson requested authority to sign a
resolution if a resolution is required to make the above stated
motion effective.
Motion was made, seconded and passed that City Administrator I. G.
Johnson be authorized to sign a resolution to authorize H. G. E.
Inc. to proceed with the evaluation survey of the city sewer lines
if such a resolution is required. Motion passed. Ayes 6 Nays ^
RESOLUTION SUPPORTING C. O. G.
City Administrator I. G. Johnson presented a resolution in support
of the Umpqua Regional Council of Governments program.
Motion was made by Nimmler, seconded by Henderson, urging the
Douglas County Board of Commissioners to give favorable consideration
to continuing their support to the Umpqua Regional Council of
Governments. Motion passed. Ayes 6 Nays 0
BICENTENNIAL REPORT
Myrtle Sykes, Chairperson of the Bicentennial Committee, reported
on activities. Albert Nimmler has been appointed to represent the
City Council on the committee planning for the bicentennial ball.
The Port of Umpcjua Commission has been requested to contribute
$1000 for fireworks for the Fourth of July and has agreed to do so.
The bicentennial expess will not make a stop in Reedsport. The
$5000 bicentennial grant for the City of Reedpport will go first
to the State and then be paid to the City. Pete Mulder reported
that work is progressing on the bicentennial park.
175
April 12, 1976
PARK COMMITTEE REPORT
Ben Henderson, Chairman, reported on a meeting of the Park Committee.
Hank Harrington requested clarification of the status of the area
adjacent to the Dunes Headquarters. It was his understanding that
this property belonged to the city and might be available for use
as a ball park. Mayor Tymchuk stated that when U. S. Plywood gave
this property to the city it was with the understanding that it was
for Dunes Heqdquarters and that they ^ould have as much of the area
as they required. They are at present trying to make a decision
as to whether or not they need two or three more acres for storage
of their vehicles. After discussion, Mayor Tymchuk stated that
he will contact Ralph Anderson of the Forest Service to try to find
out what additional land they need.
Pete Mulder explained plans for the access to the bicentennial park
and requested that some changes be made. City Administrator I. G.
Johnson stated that the county engineers are doing the engineering
and that they would have to decide the best method as they have to
meet certain design criteria.
Pete Mulder requested that the City allocate $1000 to purchase
materials for the Lions Club to build a pavilion for the bicentennial
park. Myrtle Sykes stated that she felt the Lions Club should not
receive this assistance any more than any other organization. After,
discussion it was decided that there are too many restrictions on
the use of Revenue Sharing money to use this amount from the $15000
budgeted for parks under Revenue Sharing. Chairman Henderson stated
that if his committee is ever to get off the ground some effort
should be made to allow money for them to get moving.
Motion was made by Henderson, seconded by Patterson that $1000
be allocated from the special park fund for the purchase of materials
for use by the Lions Club for building of the pavilion in the bi
centennial park. Motion passed. Ayes 4 Nays 2 (Hanson and
Gibbons)
PLANNING COMMISSION REPORT
Millie Larson reported on actions of the Plcinning Commission.
Chaiman Hedgepeth recjuested that the City Council start considering
making application with the Land Conservation aind Development
Commission for grant money in order that the Planning Commission
can follow the guidelines set up by that commission. A report on
the Citizen Involvement Plan was postponed until information has
been sent out to council members for their study.
POLICE COMMITTEE
Chairman Patterson requested that Chief of Police Powell report
on his ^problems with the teletype service in the area. Chief Powell
stated that he has budgeted for a newer model teletype. This teletype
will cost around $300 per month to operate instead of the $117 cost
of the present teletype. Inasmuch as much of the work load is done
for the state and county police departments, he feels that they
should contribute some toward this cost. All efforts to get help
from the county have been ignored. What direction should be proceed?
Chairman Patterson stated that the City should encourage the good
working relationship with the other departments that we have had,
but believes that the Chief should continue to try to get financial
help from them. Mayor Tymchuk suggested that Chief Powell work up
some cost schedules and continue to try to get cooperatcbn on these
expenses from the other agencies using them.
SEWER AND STREET COMMITTEE
Councilman Hanson requested clarification of the procedure to be
followed when someone requests a sewer hook-up. City Administrator
I. G. Johnson stated that cases which require a sewer extension are
charged $250. In cases where there is an existing sewer line the
City has not been making a charge.
Motion was made by Hanson that in the future all hook-ups to the
sewer should be charged $250.
Motion withdrawn. No action taken.
April 12, 1976
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson presented a request from the
Reedsport Christian Church for permission to do excavating behind
the church for additional parking. Request will be placed in the
hands of the Planning Commission and the Building Inspector for
study and recommendation.
A request was presented from Laskey-Clifton for permission to
secure fill material from the city pits on Schofield Road and
Highway 38. Mr. Laskey would like to open another pit and had
prepared a map of the pit area. City Administrator I. G. Johnson
stated that he could see no problems. Council agreed to allow
Laskey-Clifton to dig the pit as requested. A map of the area will
be given to the Planning Commission.
The regular League of Oregon Cities District meeting will be held ,
at the Roseburg Country Club on April 21 at 2:30 P. M. All persons
planning on going should contact Mr. Johnson.
City Attorney William Jayne was requested to draw up an ordinance
changing the name of the franchise for the sanitary service to
Horning Brothers.
Two members of the city staff have gone to the San Francisco area
to pick up a surplus 1 ton truck to be used as an emergency v^icle.
There will be a Department of Transportation workshop in San Francisco
to give instructions in record keeping etc.- for those involved in
the federally funded bus program. Worktop will be held on May 6
and 7, 1976. Expenses for two will be paid by the Department of
Transportation.
Motion was made by Patterson, seconded by Anderson that permission
be granted for two persons to attend the Department of Transportation
seminar in San Francisco on May 6, 7, 1976. Motion passed.
Ayes 6 Nays 0
Motion was made by Hanson, seconded by Patterson, that City Administrator
I. G. Johnson be instructed to write a letter to the City of North
Bend pledging support of their efforts to improve and enlarge the
North Bend airport. Motion passed. Ayes 6 Nays 0
The following bills were approved for payment.
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Northwest Grocery
Kenneth David Edgar
Kenneth David Edgar
Willie Vernon Hamilton
Pacific Security Bank
Public Employes Retirement System
George Grassl
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Paul R. Holteen
Jesse Joseph Scroggin
City of Reedsport, Water Pollution Control
City of Reedsport, Payroll Fund
I. G. Johnson
City of Reedsport, Petty Cash
Gregory Ivan Esselstrom
Doris Vanvelkinburgh
Boyd Lee Sanders
Donald B. Webstfer/Donna J. Webster
Zack Turner
Tom Anderson
Barco Coastal Supply, Inc.
Bert Bartow
Zack Turner
Bay Printers
(DBntal)
(Medical)
(Salary Con.)
(Life)
1220.00
4000.00
99.99
27.00
16.00
16.00
1715.00
153.45
50.00
318.32
1974.17
160.23
382.70
27.00
16.00
25000.00
25089^93
108.00
48.50
155.00
15.00
5.00
15.00
400.00
31.44
13.00
30.35
17.30
29.75
April 12, 1976
Bohemia, Inc.
Brookmead Dairy, Inc.
Administrator, Building Codes Division
Central Lincoln PUD
Coast to Coast Stores
W. J. Conrad Lumber Company
Coos Bay Stationery Co.
Coos Grange Supply Co.
Coos Bay Welders Supply Co.
Courier
Delta Village
Diehl-Fullhart Agency
Feenaughty Machinery Co.
Fire Equipment Company
Florence Auto Parts
Fred's Lock & Key
Gardiner Grocery
Gem Chemical Company
General Telephone Company
Delores Grice
George Grassl
B. F. Goodrich Tire Company
Harris Uniforms
Oregon State Highway Division
Reedsport Fire Department
International City Management Association
Jim's Umpqua Drug
Johnson Rock Products
Larry's T. V..
Department of Revenue, State of Oregon
Oregon Welding Supply
101 Service
Pacific Water Works
Pape Bros. Inc.
Paramount Pest Control, Inc.
Pennwalt Corporation
The Photo Lab
Public Employees Retirement
Social Security Division
Reedsport Auto Parts
Reedsport Laundry & Cleaners
Reedsport Logging Supply Co.
Reedsport Motor Freight
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
City of Reedsport
Roy's Associated Tire Center
Shell Oil Company
Salmon Harbor Plumbing
Stamper's J & J Tire Company
State Accident Insurance Fund
Umpqua Building and Hardware
Umpqua Industrial Supply Co.
Utilities Supply Co.
Vick Chevrolet-Buick Inc.
Welding Unlimited
Standard Oil Company of California
Millipore Coi^oration
Union 0.1 Company of California
Meeting adjourned.
Thomas S. Tymchu
169.91
9.15
33.87
2306.30
58.49
90.25
684.39
35.93
36.48
36.45
99.00
35.00
156.46
67.20
16.24
15.00
6.46
24.00
688.95
40.02
77.54
274.32
226.20
49.46
729.00
67.50
27.96
246.70
3.00
71.00
8.30
5.60
119.39
43.71
10.00
76.50
11.00
1984.70
1729.43
144.37
66.75
80.01
37.77
25.95
40.64
252.00
29.75
29.25
20.00
20.50
1310.10
170.03
189.06
38.71
11.77
10.00
1126.37
35.34
683.96
I. G. J City Administrator Bernell McClay, Rec. Sec,
April 12, 1976
MINUTES OF THE EXECUTIVE SESSION OF THE COMMON COUNCIL OF THE
CITY OF REEDSPORT AT THE CITY HMiL AT 11:00 P. M. April 12, 1976
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Ben Henderson,
Connie Gibbons, Oscar Anderson, H. J. Patterson, Albert
Nimmler
City Administrator I. G. Johnson.
City Attorney William Jayne
Members of the news media Jerome Kenagy and Earl Sykes
Meeting was called to order by Mayor Tymchuk.
City Attorney William Jayne presented a prxDblem which he felt the
Council must face and take action on. Municipal Judge Forrester
Taylor has just been arrested on his second "Driving While Under
the Influence of Intoxicating Liquor" charge within a two month ^
period. Mr. Jayne felt that the Council now has two alternatives: i
1. Ask Mr. Taylor to step down until he gets his problem
solved.
2. Hire another man for the job of Municipal Judge.
Mr. Jayne did not ask any action at this meeting but felt that all
members of the Council should be aware of the problem, have discussed
it and be thinking about the best solution*
Mr. Jayne had contacted Judge Story of the Justice Court. He stated
that it was impossible for him to take over the work load of the
Municipal Court as he already has too much to do. There is no other
attorney in Reedsport who would be available. Council requested
that Mr. Jayne contact some attorneys in the Coos Bay - North Bend
area to see if anyone there would be interested in comina to Reedsport
for possibly one day a week to carry on the work of the Municipal
Court. Mr. Jayne stated that he would do this.
Mayor Tymchuk requested that any action be postponed until the
Council has had a few days to think over the alternatives and until
Mr. Jayne has had time to contact a few people. Another executive
session will be held on Monday, April 19, 1976 unless one is called
sooner.
Meeting adjourned.
ATTEST:
Thomas S. Tymbhuk,
rohn^on. City Administrator Bernell McClay, Rec. Sec.
-7^
MINUTES OF THE EXECUTIVE SESSION OF THE COMMON COUNCIL OF THE C^iTY OF
REEDSPORT AT THE CITY HALL ON APRIL 19, 1976 at 8:00 P. M.
\
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President: Connie Gibbons,
Ben Henderson, Albert Nimmler, H. J, Patterson, Oscar Anderson
City Administrator I. G. Johnspn
City Attorney William Jayne
Member of the news media - Jerome Kenagy
Meeting was called to order by Mayor Tymchuk.
City Attorney William Jayne reported that he had talked with Municipal
Judge Forrester Taylor but his talk had been unsatisfactory.
After much deliberation and consideration of the alternatives a poll of
the Council was taken. All members present agreed that Municipal Judge
Forrester Taylor should be asked to submit his resignation. City Attorney
William Jayne was asked to convey this decision to Mr. Taylor.
Council requested City Attorney William Jayne to continue to look for
,a replacement for Mr. Taylor.
A special council meeting will be called to take action when the resignation
has been received.
V \
Meeting adjourned.
\
ATTEST:
I. G. John^ri, City Administrator Bernell McClay, Rc
HINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT AT THE CITY HALL ON APRIL 26, 1976 at 8:00 P. M.
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson,
Connie Gibbons, H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson .
City Attorney William Jayne
Councilman Henderson arrived late.
Meeting was called to order by Mayor Thomas S. Tymchuk.
A letter of resignation from Municipal Judge Forrester Taylor was dis
tributed to all council memjbe^rs.
Motion was made by Hanson, seconded by Anderson that the resignation
of Municipal Judge Forrester Taylor be accepted. Motion passed.
Ayes 5 Nays 0
City Attorney William Jayne reported that he had received inquiries
from some interested persons in town v^o would be interestifed in the
position of Municipal Judge. He had also contacted the Municipal Judge
in North BEnd who might be willing to come to Reedsport on a part time
basis. After much discussion it was decided to appoint a Judge pro tem
and continue to look for a permanent Judge.
City Attorney William Jayne recommended that Marilyn Townsend, Municipal
Court Clerk, be, appointed Municipal Judge pro tem while he and the City
Council continue to interview people for the position.
Motion was made by Gibbons, seconded by Hanson that Marilyn Townsend
be appointed Municipal Judge pro tem v^ile the Council continues to
look for a permanent: Judge. Motion passed. Ayes 5 Nays 0
Mayor Tymchuk requested that City Administrator I. G. Johnson and
Marilyn Townsend work out salary details.
Consensus of council opinion was that it would be better to get a
April 26, 1976
permanent judge with legal backgroxmd, and City Attorney William Jayne
was instructed to continue to work in that direction.
City Administrator I. G. Johnson, announced that the first budget
meeting would be held on May 11# 1976 at 8:00 P. M«
Meeting adjourned.
ATTEST:
Thomas S. Tymcnuk, Ma^y
I. G. \Johnsbn, City Administrator Bemell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON MAY 3,
1976 AT 8:00 P. M- AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, president; Oscar Anderson, H.J.
Patterson, Connie Gibbons, Ben Henderson, Albert Nimmler
City Attorney William Jayne, City Administrator I. G. Johnson
Meeting was called to order by Mayor Thomas S. Tymchuk for the purpose
of appointing a new Municipal Court Judge.
Mayor Tymchuk reported that he had talked with Ms. Pat Van Leuvan, an
attorney living in Reedsport v^o is interested in the position. Botii
he and city Administrator I. G. Johnson had interviewed her and ascer
tained that she is highly qualified. City Attorney William Jayne stated
that he had also investigated her background and considers her a fine
applicant for the position. She is a licensed attorney in New Jersey
and has presently applied for her license in Oregon. No other persons
have applied for the position although there have been a few inquiries.
After discussion all council members were polled and were unanimous
in their decision to appoint Pat Van Leuvan to the position of Municipal
Judge.
Motion was made by Patterson, seconded by Nimmler that Pat Van Leuven
be appointed to the position of Municipal Judge for the City of Reedsport,
effective immediately. Motion passed. Ayes 6 Nays 0
City Attorney William Jayne recommended that both Ms. Van Leuven and
Municipal Court Clerk Marilyn Townsend be sent to the Traffic Court
Conference being held in Eugene on May 5,6,7, 1976.
Mayor Tymchxik reported that he had received a petition from property
owners on Scott Street and Arthur Drive protesting the traffic pattern
to the proposed development, Scott Terrace. Mr. Tymchuk stated that
he did not wish the Council to take any action at this time but the
matter would have to be considered at the regular council meeting of
May 10.
Meeting adjourned.
ATTEST:
^^-^^'omas S. chujc;
nson. City Administrator Bernell McClay, rding Secretary
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT AT THE QITY HALL ON MAY 10, 1976 at 8:00 P.. M,
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President? Albert Nimmler,
Oscar Anderson, Connie Gibbons, Ben Henderson, H. J. Patterson
City Administrator I. G. Johnson
Youth Committee Cheri Taylor
Absent: City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular meeting of April 12, 1976, the executive session
of April 12, 1976, the executive session of April 19, 1976 and the
special meeting of April 29, 1976 were approved.
YOUTH COMMITTEE
Cheri Taylor asked what the status of the proposed bike path program
is at present. City Administrator I. G. Johnson stated that the City
has submitted an alternate plan to the State Highway Department but
as yet has received no answer. A representative from that department
will be in Reedsport soon and at that time it may be possible to get
a decision.
Cheri Taylor wanted to know who is responsible for care of the ball
parks during the summer. Mayor Tymchuk ejqjlained that the schools
are responsible for any school property, but city parks are main
tained by city personnel.
SCOTT TERRACE
Mayor Tymchuk presented a petition signed by property owners on Scott
Street, Arthur Drive and Bowman Road requesting a change in the planned
traffic pattern for the new proposed Planned Unit Development known as
Scott Terrace. Request was that provision be made for a street through
the development which would lead into 22nd Street euid alleviate excessive
traffic on Bowman Road, Scott Street and Arthur Drive. Mayor Tymchuk
stated that there should be a dedicated street through the property,
but that the two year limit as proposed by the developers and approved
by the Planning Commission was too short a time. The adjoining property
which would have to be crossed to reach» 22nd Street is privately owned
and it might take some time to negotiate access across that property.
After much discussion and studying of the proposed development it was
suggested that the developers give the City a permanent street dedica
tion across the property but that the developers be allowed to use
the property until such time as a street can be built through to
22nd Street. Mr. Grice stated that they would be agreeable to such an
arrangement with the understanding that they be given 120 days notice
by the City, but that he would rather not dedicate the property as a
street but rather simply dedicate the property to the City with no
street designation. City Administrator I. G. Johnson stated that he
would have to get an opinion from the City Attorney as to the legality
of such an arrangement.
Wes Hillier of the Planning Commission stated that any changes would
require another public hearing by the City as the Planning Commission
has already held their public hearing. Attorney Stephen Miller stated
that he believed that the present council meeting is a public hearing.
Mr. Miller requested that the Council act on the request for zone change
tonight as time is^ an im^rtant item to the developers. Mayor Tymchuk
requested that the Council be allowed time to consult with City Attorney
William Jayne who is presently in Washington D. C. City Administrator
I. G. Johnson stated that the only way to allow the zone change is by
passing a city ordinance and this will have to wait until Mr. Jayne
is back. All three readings of the ordinance can be accomplished at
the council meeting on May 17.
BI-CENTENNIAL REPORT
Myrtle Sykes reported that the $5000 Bi-Centennial grant check has
been transferred through the Chamber of Commerce to the City of
Reedsport and presented the check to City Administrator I. G. Johnson.
Councilman Nimmler requested that other organizations name people to
help him with planning for the Bi-Centennial Ball. Mrs. Sykes
stated that she ha? requested thai this be done.
182
May 10, 1976
Mike McCoy, representing the Bike-Centennial, explained that he is
handling details of the trans-American bicycle route. He introduced
Tom Edgerton v^o is trail coordinator for Reedsport. They es^lained
plans for their inauguration ceremony to be held at 10:30 a. M.
May 16, 1976 and asked for permission to string a ribbon across Fir
Street for a ribbon cutting ceremony. Inasmuch as this is a State
Highway aind would require permission from the State, it was decided
to hold the ribbon cutting ceremony on Third Street. The Mayor,
City Council and townspeople are invited to attend.
PLANNING COMMISSION REPORT
Mildred Larson reported that the Planning Commission had approved the
Scott Terrace subdivision and also toured the proposed Knowlton
subdivision site. Building Inspector M. R. DeVelbiss had presented
a map showing flood hazards in the City of Reedsport. Planning
Commission moved to have a letter written to HUD requesting a change ^
in this map because it shows\the area on Schofield Drive as flood area. ~
They regarded this as a necessary change as this area is high and does
not flood. Planning Commission is also studying filing fees for zone
change requests.
Ms. Larson reviewed the Planning Commission Plan for Citizen Involve
ment which had been mailed to members of the Council for study.
She e3q>lained that approval of this plan is necessary before any
application for L.C.D.C. grant money can be made. Planning Commission
felt that the City might want to make application for such a grant to
pay for additional help necessa^ to carrying out the requirements
laid down by L.C.D.C. Larger cities have paid planners to do such
work but smaller cities have to rely on volunteer help. Work is becoming
so demanding that volunteer helpers do not have the necessary time.
Mayor Tymchuk stated that he believed that some help can be obtained
from the Council of Governments. Mayor Tymchuk recommended that the
Citizen Involvement Plan be approved. Councilman Nimmler wanted to
know what happens if the L.C.D.C. is abolished. Attorney Stephen
Miller stated that the Citizen Involvement Plan is needed even if
L.C.D.C. goes.
Motion was made by Gibbons, seconded by Patterson that the Citizen
Involvement Plan as presented by the Planning Commission be approved.
Motion passed. Ayes 6 Nays 0
REPORT OF CITY ENGINEER
Bids for Bowman Road Community Development Project
At 4:00 P. M., May 3, 1976 bids were publicly opened and read aloud
at the City Hall, Reedsport for Bowman Road Improvements , The
following bids were tabulated:
Schedule A
Ldrd Brothers $ 76,780.25
(All schedules or none) A-1 (No Bid)
A-2 ($4000 Deduct)
Umtpqua Sand & Gravel $ 79,291.25 ^
A-1 ($5000 Add) ~
A-2 ($2000 Deduct)
Laskey Clifton $ 88,384.88
A-1 (No Bid)
A-2 ($4500 Deduct)
JBS $ 99,475.00
A-1 (No Bid)
Roland McGrew $100,977.50
A-1 (No Bid)
A-2 ($8882 Deduct)
Willis Mechanical $111,957.50
A-1 (No Bid)
A-2 (No Bid)
M.E.M. No Bid
Schedule B
Umpqua Sand and Gravel $ 22,182.75
Willis Mechanical $ 24,798.50
May 10, 1976
Schedule B (continued)
Rolcind McGrew
Laskey Clifton
M.E.M.
Lord Brothers
JBS
Schedule C
Laskey Clifton
Lprd Brothers
Willis Mechanical
Umpqua Sand & Gravel
JBS
Roland McGrew
M.E.M.
$ 26,332.46
$ 26,717.27
$ 28^,109.40
$ 30,614.75
No bid
$ 35,383.20
Alternate #1 (No Bid)
Alternate #2 ($19,301.78)
$ 39,000.00
Alternate #1
Alternate #2
$ 39,569.00
Alte.mate #1
Alternate #2
JTo Bid
No Bid
No Bid
No Bid
(No Bid)
($38,500)
(No Bid)
($12,900)
Bids were taken to HGE, Engineers and Planners, for analysis with action
to be taken at the May 10, 1976 council meeting.
May 10, 1976, 8:30 P. M.
City Engineer Roy Erichsen reported that he had received a letter from
Willis Mechanical stating that they had made an error in their com
putations and they would like to have their bid declared non-responsive.
He therefore recommended that the following bids be awarded:
Schedule A
Umpqua Sand and Gravel
Schedule B
Umpqua Sand and Gravel'
Schedule C
Laskey-Clifton
Mr. Lawson, representing Kaiser Aliominum, offered to furnish a size
larger in aluminum pipe than that called for to compensate for the
different material. Mr. Erichsen stated that he had reviewed the
facts and considered it advisable to stay with the basic bid and not
consider aluminum. To change now would require that all bids be thrown
out and start over again.
Motion was made by Anderson, seconded by Patterson, that the City
accept the recommendation of Roy Erichsen, City Engineer, and award
the bids as stated. Motion passed. Ayes 4 Nays 0 Abstain 2
(Nimmler and Gibbons)
Roy Erichsen esqplained that Schedule C called for a booster pvutp,
with no pressure tank and no gravity tank on top of the hill. Booster
pxmp would be adequate to take care of 1/3 of the Knowlton lots. At
present there is no money to install the better system.
Bohemia Booster Pump
City Engineer Roy Erichsen presented plans from Bohemia, Inc. for a
booster puirp station to pump water to their fire system on Bolin
Island. They want their plans reviewed by the City.
War^ouse Bids
At 4:00 P. M., May 10, 1976 at the City Hall bids were opened and publicly
read aloug with the following bids received:
Mid Coast Electric
Heinz Kaufmann
Joe Brown Construction
Burroughs Construction
$79,291.25
$22,182.75
$19,301.78 (Alternate #2)
$68,033.00
$69,800.00
$68,964.00
$69,974.00
May 10, 1976
On opening the bid from Mid Coast Electric, City Engineer Roy
Erichsen, stated that this bid must be declared informal.
Bids were taken under advisement with action to be taken by the
City Council at the regular meeting at 8:00 P. M., May 10, 1976.
8:45 P.M., May 10., 1976
City Engineer Roy Erichsen presented the bids for building of the
city war^ouse which had been opened and tabulated at 4:00 P. M.
Mr. Erichsen stated that Mid Coast Electric is low bidder; however,
1. He did not submit his bid with the entire set of Contract
DocumentvS as required in the specifications.
V2. He did not acknowledge Addenda Nximber 1.
3. He did not use the forms as provided in the proposal ^
portion of the specification booklet. i
Mr. Erichsen said, "Inasmuch as we are dealing with government
funds and the major portion of the specification booklet is filled
with government forms, I am of the opinion that this bid should
not be given further consideration.
The second lowest bid is Joe Brown Construction Company of North
Bend. Hg did all of the necessary things in filling out his bid
as required by our bid and proposal documents.
The third lowest bid is Kaufmann of Reedsport. He did not follow
all of the rules as outlined in the bidding documentsv; therefore
his bid is not proper.
It states in the Specifications that the City has the right to
accept that bid v^ich in its judgement best serves its interests."
Mr. Erichsen stated that it will be necessary to get an opinion
from City Attorney. William Jayne. Council decision will be made
at the continuation meeting of the City Council on Monday, May 17, 1976.
Motion was made byv Nimmler, seconded by Gibbons that all bids be
rejected and that procedures be started all over again.
Ayes 1 Nays 4 Abstain 1 (Gibbons)
Motion failed to pass.
\
Motion was made by Henderson, seconded by Patterson to table the
awarding of bids for the city war^ouse until City Attorney William
Jayne is consulted. Ayes 5 Nays 0 Abstain 1 Nimmler
STREETS & SEWERS
Chairman Ronald Hanson requested that City Administrator I. G. Johnson
write a letter either to Southern Pacific Railroad or to the State
Highway Department requesting that repairs be made to the railroad
crossing on Highway 38.
REPORT OF CITY ADMINISTRATOR ^
City Administrator I. G. JOhnson presented all existing liquor
licenses for renewal.
Motion was made by Anderson, seconded by Nimmler that all existing
liquor licenses within the City of Reedsport be renewed.
Ayes 6 Nays 0
City Administrator I. G. Johnson reported that he had received a
letter from the Department of Environmental Quality, Oregon Operations
Office, approving the Infiltration and Inflow Analysis for the City
of Reedsport sewer system and recommending that a Sewer System
Evaluation Survey be made. Cost of the Sewer System^ Evaluation
Survey would be $90,000, one fourth of vAiich would be paid from
Second Year Community Development Funds.
Mr. Johnson also reported that the Second Year Block Grant Community
Development application had been received in the HUD office. The
date of May 5, 1976 will be the start of HUD's 75-day review period
which ends July 18, 1976.
185
May 10, 1976
City Administrator !• G. Johnson reported on the Urban Mass Transit
Grant Seminar v^ich he and Mayor Tymchuk had attended in San Francisco
Seminar dealt with all aspects of the program which may supply the
City of Reedsport with one or two busses under the Demonstration
Program.
Council Member Connie Gibbons introduced a discussion of problems
involved in getting emergency calls through if therdi^s a power
outage. Jerome Kenagy stated that he could help set up a system that
would handle emergency telephone calls during such an emergency.
City Administrator I. G. Johnson stated that during such a time
Fire Department personnel always remain on duty at the fire hall.
Even if telephone messages could be received there would still be
no way to operate the fire siren.
Attorney Stephen Miller requested that the City Council take action
on applying for a L.C.D.C. grant. City Administrator I. G. Johnson
stated that the Planning Commission should first get approval of
their Citizen Involvement Plan.
Jerome Kenagy asked what stand the city intends to take on the jetty
extension. City Administrator I. G. Johnson stated that the City
will support the extension but that no letter will be written until
after the results of their hearing are available.
The following bills were approved for payment:
City of Reedsport, Payroll Fund
City of Rieedsport, Payroll Fund
Department of General Services
Laskey-Clifton Corp.
City of Reedsport, Capital Inprovement Fund
League of Oregon Cities (Medical)
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Pacific Security Bank
Department of Commerce,
City of Reedsport, Petty C^.
City of Reedsport, Petty Cash
Chancellor Hotel
Zack Turner
Pacific Security Bank
City of Reedsport, Payroll Fund
Northwest Groceary
HGE, Inc.
City of Reedsport, Payroll Fund
Donald W. Thonpson, Inc.
Donald W. Thonpson
IDM Corp.
Public En^loyees Retirement Fund
Public Employees Retirement Fund, Social Security
U. S. Post Office
Jerry Michael Scott
Pacific Security Bank
Tammy T. Sprabeary
Sheri Lynn Surles
I. G. Johnson
Department of Motor Vehicles
City of Reedsport, Petty Cash
Al's Market
Barco Coastal Supply, Inc.
Brookmead Dairy
Coos Bay Stationery Co.
Coos Bay Stationery Co.
Chambers Plumbing and Heating
Coos Bay Welders Supply Co.
Coast to Coast Stores
Coos Grange Supply Co.
Courier
Daily Journal of Commerce
(Dental)
(Life)
(Salary Con.)
Plans Review Section
.sh
1220.00
4000.00
10.00
3177.56
15000.00
1972.73
318.32
382.70
169.90
625.00
56.80
48.00
40.06
36.04
200.00
310.00
2000.00
131.32
8250.00
23223.35
3416.65
4565.30
147.66
2112.03
1725.55
450.00
27.00
787.50
26.00
32.00
400.00
5.00
39.45
33.35
344.35
10.20
669.00
173.17
224.84
42.36
73.47
10.57
108.21
113.00
May 10, 1976
Daily Journal of Commerce 154,00
State of Oregon Employment Division 754.10
Fire Equipment Conpany 234.36
Fred's Lock & Key 47.60
General Telephone Company 909.53
Gardiner Grocery 16.30
Hansen Electric 84.00
Harris Uniforms 87.40
Industrial Steel & Supply Co. 267.52
Jack's Auto Electric, Inc. 254.62
Jim's Unpqua Drug 20.54
Laskey-Clifton Corporation 5.00
Legislative Counsel Committee 18.00
Walt Murphey Appliance Repair 27.50
Northwest Diver's Supply, Inc. 12.00
Oregon welding Supply 13.80
C.J. 0';Neil & Co. 90.75
Pacific Motor Trucking Company 34.52
Pacific Water Works Supply Col, Inc. 1051.41
Paramount Pest ,Control 10.00
Pennwalt Corporation 295.00
Pennwalt Corporation 76.50
Perry Electric & Plxambing Supply Co. 24.00
Reedsport Auto Parts 445.40
Reedsport Concrete Products Co. 122.50
Reedsport Repair & Machine Shop, Inc. 54.50
Reedsport Laundry & Cleaners 52.75
Reedsport Motor Freight 175.34
Reedsport Police Department v 33.74
Reedsport Logging Supply ^ 3.50
Reedsport Repair & Machine Shop 35.00
Roy's Associated Tire Center 27.00
Salem Iron Works , 414.45
Shell Oil Conpany 66.72
State ^ccident Insurance Fund 15.00
State ^ccident Insurance Fund 1210.84
Thompson Ford Sales 8.48
Uitpqua Building & Hardware, Inc. 68.43
Village Florist and Garden Center 57.50
Umpqua Industrial Supply Co. 90.66
Standard Oil Company of California 810.97
Union Oil Coitpany of Califomia 1010.82
Wayne's Color Center 1614.00
Orville R. Powell 170.53
Pacific Security Bank , 106.25
Central Lincoln PUD 921.30
Marilyn J. Townsend 39.40
Department of Revenue, State of Oregon v 162.00
HGE, Inc.# Engineers & Planners 2750.00
Delta Village 126.50
Meeting continued to Monday, May 17, 1976 at 8:00 P. M.
ATTEST:
Thomas S.
I. G. Joh^i City Administrator Bernell McClay, Rec6rding Sec
MINUTES OF THE FIRST BUDGET MEETING OF THE CITY OF REEDSPORT ON
TUESDAY MAY 11, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee Members Roy Henderson, D. L. Gibbons,
Judy Story, Ralph Stuller, Brent Winston,. Lincoln Swain,
Council Members Ronald Hanson, H. J. Patterson, Oscar
Anderson, Ben Henderson, Connie Gibbons, Albert Nimmler
City Administrator I. G. Johnson
Meeting was, called to order by Mayor Tymchuk.
Nominations were called for Chairman of the Budget Committee.
Motion was made by Ralph Stuller, second by Brent Winston, that
Roy Henderson be nominated Chairman of the Budget Committee.
Brent Winston moved that nominations be closed.
Roy Henderson was elected Chairman of the Budget Committee by a
unanimous vote.
Chairman Roy Henderson called for nominations for secretary.
Judy Story nominated Ralph Stuller, ^second by D^ L. Gibbons.
Brent Winston moved that nominations be closed.
Ralph Stuller was elected secretary of the Budget Committee by a
unanimous vote.
pity Administrator I. G. Johnson went through the proposed budget
item by item making explanations and answering questions.
Police budget was discussed. Budget Committee member Lincoln Swain
suggested that it might be well to again look into the cost of
contracting police services with the County. Mayor Tymchuk reminded
the committee that this had been tried three years ago and the public
had been violently opposed.
Possible sources of revenue for the City were discussed at length.
Council Members expressed opposition to using Revenue Sharing funds
to balance the budget.
No action was taken. Decision was made to consider the possibilities
for another week and have another Budget Hearing on Tuesday, May 18,
1976.
\
Meeting adjourned.
ATTEST:
Thomas S. Tymc
City Administrator Bernell McClay, Re&ording Sec.
MINUTES OF THE CONTINUATION MEETING OF THE COMMON COUNCIL OF THE
CITY OF REEDSPORT ON MAY 17, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald O. Hanson, President; Connie Gibbons,
H. J^. Patterson, Oscar Anderson, Albert Nimmler, Ben
Henderson
City Administrator I. G- Johnson
City Attorney William Jayne
Meeting was called to order and continued from May 10, 1976.
City Engineer, Roy Erichse© brought up the bids on the city warehouse
for discussion. After presenting the irregularities which he found
in the bid submitted by Mid-Coast Electric, the low bidder, Mr. Erichsen
recommended that this bid not be considered. After much discussion
and protests by Mr. Roelle of Mid-Coast Electric, Attorney William ^
Jayne recommended that, inasmuch as all bids were over the antici
pated amount, all bids be rejected and new bids be called for.
Motion was made by Patterson, seconded by Nimmler that all bids
for building of the city warehouse be rejected ctfid that the City
again advertise for bids. Motion passed. Aves 6 Navs 0
City Administrator I. G. Johnson stated that all bid bonds should
be returned and that a meeting will be called for Monday# May 24, 1976
with Mr. Erichsen to again go over plans for the warehouse to see
what, if anything, can be eliminated to cut the cost.
FIRST READING, ORDINANCE NO. 533 - AN ORDINANCE ESTABLISHING A
CONTRACT REVIEW BOARD FOR THE CITY OF REEDSPORT, OREGON, AND PROVIDING
RULES AND PROCEDURES FOR ITS OPERATION, AND DECLARING AN EMERGENCY
City Attorney William Jayne read Ordinance 533 by title only as all
council members had been given a copy of the ordinance to review.
Jerome Kenagy, from KDUN Radio Station, wanted to know what emergency
existed. Mr. Jayne stated that there was an emergency since, under
state law, such an ordinance should have been passed in January and
the City had not been so informed.
Motion was made by Hanson, seconded by Anderson, that Ordinance No. 533
be approved. Motion passed. Ayes 6 Nays 0
SECOND READING, ORDINANCE NO. 533
City Attorney William Jayne read Ordinance No. 533 by title only.
Motion was made by Anderson, seconded by Henderson, that Ordinance
No. 533 be adopted. Motion passed. Ayes 6 Nays 0
FIRST READING, ORDINANCE NO. 534 - AN ORDINANCE TO REGULATE BANKRUPT,
LIQUIDATING, FIRE, CLOSING OUT, AND OTHER SIMILAR SALES WITHIN THE
CITY OF REEDSPORT AND PROVIDING PENALTY FOR VIOLATION THEREOF
City Attorney William Jayne read Ordinance No. 534 by title only.
Motion was made.by Nimmler, seconded by Hanson that Ordinance No. 534
be approved. Motion passed. Ayes 6 Nays 0 ^
Mayor Tymchuk requested more time before a second reading in order
to get a recommendation from the Chamber of Commerce before adoption.
FIRST READING, ORDINANCE NO. 535 - AN ORDINANCE CHANGING REAL
PROPERTY UNDER THE CITY OF REEDSPORT FROM ITS PRESENT ZONING OF
R-1 (RESIDENTIAL) TO A PLANNED UNIT DEVELOPMENT ZONING (ALDERWOOD)
AND DECLARING AN EMERGENCY
City Attorney William Jayne read Ordinance No. 535 in entirety.
Planning Commission had recommended passage of this ordinance.
Motion was made by Hanson, seconded by Patterson that Ordinance No. 535
be approved.
SECOND READING, ORDINANCE NO. 535
City Attorney William Jayne read Ordinance No. 535 by title onl^.
Motion was made by Henderson, seconded by Nimmler that Ordinance
No. 535 be adopted. Motion passed. Ayes 6 Navs 0
189
May 17, 1976
SCOTT TERRACE a
The Reedsport City Planning Commission has held/hearing on a Planned
Unit Development knovm as "Scott Terrace" and the request that the
property be changed from its present zoning of R-2 to a Planned
Unit Development. Petition has since been received from property
owners in the area asking that the traffic flow pattern be reviewed.
Developers had offered to give the City a permanent street dedication
across the property, on the condition that they be allowed to use
the property until such time as the street can be built through to
22nd street. Only stipulation would be that they be given 120 days
notice.
City Attorney William Jayne stated that there is no way the City
could enter into such an agreement, because of legal restrictions
on use of streets.
Chairman of the Planning Commission Thomas Hedgepeth stated that he
believed that if any changes are made, another public hearing would
be required- He felt that the petition submitted by the property
constituted an appeal.
After much discussion a recess was called.
Meeting re-convened.
City Administrator I. G. Johnson presented the petition signed by
property owners near Scott Terrace. After discussion. Council agreed
that this petition did not constitute an appeal but only ej^ressed
dissatisfaction with the traffic pattern.
Richard Luke of the Planning Commission stated that he had voted
against approval of the Planned Unit Development for three reasons;
1. He did not like the traffic flow pattern.
2. He was not certain whether mobile homes or modular homes
were intended for the development.
3. Planning Commission had accepted the plan v^en he was not
present. He felt that responsibility for streets should
belong to the developer.
City Attorney William Jayne stated that the City does not accept
the streets within this unit for maintenance.
Developer William Hardy stated that the City had accepted the streets
for maintenance, also the sewer and water lines when the Planned
Unit Development is approved by the Planning Commission.
William Hardy stated that only mot)ile homes were intended.
FIRST READING. ORDINANCE NO. 536 - AN ORDINANCE CHANGING REAL PROPERTY
UNDER THE CITY OF REEDSPORT FROM ITS PRESENT ZONING OF R-2 (RESIDENTIAL)
TO A PLANNED UNIT DEVELOPMENT ZONING AND DECLARING AN EMERGENCY
City Attorney William Jayne read Ordinance No. 536.
Motion was made by Hanson, seconded by Henderson that Ordinance
#536 be approved subject to the stipulation that one lot (31 or 30a)'
be deeded to the City. Motion passed. Ayes 6 Nays 0
SECOND READING. ORDINANCE NO- 536
William Jayne read Ordinance No. 536 by title only.
Motion was made by Anderson, seconded by Hanson that Ordinance #536
be adopted subject to the stipulation that one lot (31 or 30a) be
deeded to the City. Motion passed. Ayes 6 Nays 0
City Administrator I. G. Johnson presented a letter from Jack
McCormick, District Engineer, Oregon State Highway Department
reporting a meeting with City Administrator I. G. Johnson at which
a revised bicycle route through the City of Reedsport was worked out.
The following route was agceed upon, "Northbound bicycle traffic
will be routed over Elm Street (a city s'Breet) from 22nd Street to ^
18th Street. Then one block westerly on 18th Street to the Oregon''"vv, ^.
May 17, 1976
Coast Highway (Route #101). Then north on the east side of the
Oregon Coast Highway from 18th Street to its intersection with
Winchester Avenue at 16th Street. Then northerly along the easterly
side of Winchester Avenue to 10th Street. Then westerly on 10th
Street to the Oregon Coast Highway. Then North on the easterly
side of the Oregon Coast Highway from 10th Street to the intersection
of the Oregon Coast Highway with the Umpqua Highway (Route #38) at
the traffic light.
Southbound traffic will be routed along the west side of the Oregon
Coast Highway from its intersection with the Umpqua Highway (at
the traffic light) to 18th Street. Then one block west on 18th Street
to Fir Avenue. Then south on Fir Avenue (a city street) to 22nd
Street.
The City of Reedsport will handle all signing and striping necessary ^
on city streets and coianty roads. They will make all necessary
agreements with Douglas Couaty for routing the bike path over
Winchester Avenue. They will pass necessary ordinances to restrict |
parking where the bicycle route is on the Oregon Coast Highway
between its junction with the Umpqua Highway and 22nd Street."
As soon as a copy of the ordinance is received by Mr. McCormick|s
office the State will proceed with the necessary signing, striping
and sidewalk on the Oregon Coast Highway.
Copies of thke bicycle route proposal were given to the City Council
and the Bicycle Committee for study. Action will be taken at the
next Council meeting on Monday, May 24, 1976. City Attorney William
Jayne stated that a public hearing will have to be held.
City Engineer Roy Erichsen presented a request from the Depar^ent
of Environmental Quality for two letters from the City. One is to
be written to H.G.E., Inc. authorizing a supplemental agreement
with that firm requesting them to perform a Sewer System Evaluation
survey of the existing sewer system in accordance with the Cost
Estimate attached. Total cost of the survey shall not exceed
$97,150. The second letter was to be written to the Department of
Environmental Quality, Portland, Oregon, Attention Mr. William
Gildow, stating that the City has authorized H.G.E., Inc. to proceed
with the Sewer System Evaluation Survey v^en the additional grant
funds are approved by the Environmental Protection Agency. Work
is an extension of the present engineering contract with H.G.E., Inc.
and is estimated to cost a maximum amount of $97,150. City share
of the cost is $24,287.50 and has been budgeted and will be forth
coming from the second year Commxinity Development Block Grant Funds.
Motion was made by Nimmler, seconded by Patterson instructing City
Administrator I. G. Johnson to write the two letters described above
as requested by the Department of Environmental Quality.
Motion passed. Aves 6 Navs 0
City Administrator I. G. Johnson announced that an O.C.C.D.A.
meeting will be held in Astoria May 20,21, 1976. Albert Nimmler
is the representative from the City of Reedsport. Permission was
given for Mr. Nimmler to attend this meeting with e3q>enses to be
paid by the City.
City Administrator I. G. Johnson presented an Agreement between
Douglas County and the City of Reedsport regarding the development
of Fern Acres, Inc.
Motion was made by Patterson, seconded by Nimmler that the Agreement
between Douglas County and the City of Reedsport regarding develop
ment of Fern Acres Inc. be approved as corrected. Motion passed.
Aves 6 Navs 0
Mayor brought up for Council discussion the possibility of establishing
sewer hook up charges as a source of additional revenue for the City.
Roy Erichsen stated that his firm had just completed a study for
Lakeside and he would be glad to bring some facts and figures to
the council meeting on Monday, May 24.
May 17, 1976
The possibility of charging for fill dirt removed from city property
was also discussed. This also will be considered at the next meeting
of the City Council.
City Administrator I. G. Johnson stated that city crews have been
working on the city ball parks and that they will soon be ready for
the coming season.
Hank Harrington requested permission to use a portion of the city land
adjoining the National Recreational Headquarters for ball games.
Mayor Tymchuk stated that he could see no reason why this could not
be allowed. He requested, however, that they keep to that/§€ the
greatest distance from the Headquarters.
Meeting to be continued on Monday, May 24, 1976.
ATTEST:
Mciyor Tho Tymch
I. G. John City Administrator Bernell McClay, Rieecr^. Sec.
191
MINUTES OF THE SECOND BUDGET MEETING OF THE CITY OF REEDSPORT ON
MAY 18, 1976 at 8:00 p. M. AT THE CITY HALL
Present: Budget Committee members Judy Story, Ralph Stuller, Lincoln
Swain, D. L. Gibbons, Brent Winston
Council members Roaald O. Hanson, President: Oscar Anderson,
Albert Nimmler, H. J. Patterson, Connie Gibbons, Ben
Henderson
City Administrator I. G. Johnson
Absent: Budget Committee Chairmcin Roy Henderson
Meeting was called to order by Mayor Tymchuk in the absence of Roy
Henderson, Budget Committee Chairman.
Motion was made by Stuller that Lincoln Swain be elected Vicechairman
of the Budget Committee and that nominations be closed.
Second by Brent Winston. Motion passed.
John Antos, Chairman of the Bicycle Committee, asked if plans were"
made for a bicycle path along Bowman Road. City Administrator
I. G. Johnson stated that this is only a 30' road which does not
allow for any bicycle path unless sidewalks are used. People of
the area have not yet decided whether or not sidewalks are to be
put in.
Jackie Viestenz wanted to know if any money is being budgeted for
bicycle paths. Mr. Johnson stated that no specific item has been
budgeted for bicycle paths but that some money will be available
under State Tax Street Fund.
Mr. Elseviere requested information on the amount budgeted for
streets- Mr. Johnson stated that an amount of $38,924 is budgeted
under the State Tax Street Fund.
Ralph Stuller introduced a discussion of the Police Department
Budget. Police Committee Chairman, H. J. Patterson, stated that
some long range plans for improvements in the police facilities
must be made. A newer type of teletype service was also discussed.
Chief of Police Powell reported that it would not be possible for
the City to get this new type of service at this time as it is hot
available. Feelings were expressed that every effort should be made
to get the County to share some of the es^ense of the teletype.
Some changes were made in the Capital Improvement budget with
$67,000 budgeted to Building and Community Development aind $10,000
May 18, 1976
to Engineering.
The use of Revenue Sharing money was discussed. Mayor Tymchuk
esqjressed the belief that enough of this money should be used to
complete the work started on the Community Building. The urgent
need for new police facilities was discussed. Mayor Tymchuk stated
that he had been e3q)loring the possibility of Federal grants for
police and fire facilities.
Motion was made by Hanson, seconded by Winston to approve the budget
as presented. Motion passed. Ayes 11 Nays 0
Discussion was held on how to best proceed to obtain money to make
up the deficit in the General Fund.
Motion was made by Hanson, seconded by Story to hold an election
to exceed the 6 per cent limitation. Motion passed.
Ayes 8 Nays 3 (Gibbons, Nimmler, SEymchuk) Abstain 1 (Henderson)
City Administrator I. G. Johnson stated that it would now be
necessary to rework the Revenue Sharing Budget. After discussion
$5000 was budgeted to Capital Expenditures to finish the Community
Building and $5000 budgeted for other city needs under Community
Development, both items to come from the listed Personal Services
item of $76,500. Remainder of that amount would ^ow as a cash
balance.
Motion was made by stuller, seconded by Nimmler that the above
listed changes be approved in the Revenue Sharing budget.
Motion passed.
Motion was made by Nimmler, seconded by Henderson to instruct the
City Administrator to prepare the budget and proceed with the
necessary steps to call for an election. Motion passed.
Ayes 6 Nays 0
Budget will be published May 27 and June 3, 1976. Public Hearing
will be held June 14, 1976.
Motion was made, seconded and passed to adjourn the meeting.
ATTEST:
Thomas S. Tymchuk,/'Maybr
I. G. JohiflSon, City Administrator Bernell McC1ay, Rec." Sec
MINUTES OP THE CONTINUATION MEETING OF THE COMMON COUNCIL OF THE
CITY OF REEDSPORT ON MAY 24, 1976 at 8;GO P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Albert Nimml^r, Ben Henderson, Connie
Gibbons
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
City Engineer Roy Erichsen presented facts on the building of the
proposed new city warehouse. He stated that there has been a
change in the law effective January 1, 1976 regarding the issuing
of contracts for public works, by a clause that requires mandatory
pre-qualifications. The Council would have the right to give cause
as to whether or not a firm is qualified to bid on a project.
Certain reasons for which a contract can be disqualified are:
1. If a contractor is not financially responsible.
2. If he does not have the manpower to properly do the job.
3. If you can prove that in the past on other contracts he
has not followed the contract documents.
Roy Erichsen recommended that the plans for the warehouse be
resubmitted for a second bid calling. Plans were discussed. Mr.
Erichsen stated that cost of the building as presently planned
would run about $14 a square foot which he considered a reasonable
cost at today's prices. He defended the use of wood for the following
reasons:
1. A wood structure in that area would be more compatible with
surrounding buildings.
2. A wood structure would cost approximately the same as a
metal structure of that size.
3. The weight of a wood building can be better distributed
on the foundation.
4. It is much easier to add onto a wooden building than a
metal one.
Mr. Erichsen stated that plans call for only a minimum structure
with many items to be done at a later date by city personnel.
Councilman Patterson stated that he liked the idea of a wooden
structure in view of the fact that thi^ is a wood.products area.
Also he felt that it would be more attractive in the area. Councilman
Hanson stated that he wanted more time to think about it.
City Administrator I. G. Johnson stated that three years ago the
City was given notice by OSHA that the old city shop is illegal in--
many ways and would either have to be brought up to standard at a
great cost or closed.
Motion was made by Anderson, seconded by Nimmler that a second call
for bids for the city warehouse be published. Motion passed.
Ayes 5 Nays 1 (Hanson)
Roy Erichsen presented facts supporting a policy of requiring
hook-up charges for city utilities. Such charges are necessary to
equalize the cost of such utilities among all the users. He also
stated that the Environmental Protection Agency will require that
the City upgrade the sewer usage charge. Hanson requested more
time to study the matter. Councilman Anderson stated that he believed
homeowners are being hit pretty hard and he also would like more time
to consider the 'matter. Mayor Tymchuk requested that City Administrator
I. G. Johnson try to get some sample ordinances on sewer charges from
other cities to present at the next council meeting.
Mayor Tymchuk again brought up the possibility of chargin^for fill
dirt removed from city property. Councilman Anderson stated that
this would raise the cost of construction. Councilman Hanson stated
that it would be hard to keep track of amounts of dirt being sold
and no one is really qualified to set a price on the dirt. Sam Wigle
from the Umpqua River Navigation Company stated that the going
price for such dirt is .35 a yard. Mayor Tymchuk stated that he
May 24, 1976
believed that the City should at least charge .15 a yard. Councilwoman
Connie Gibbons stated that the City does need to look into
all sources of additional revenue, -that it is after all not a
charity organization.
\
Motion was made by Hanson, seconded by Anderson that the matter of
charging for fill dirt removed from City property be tabled until
the June meeting. Motion passed. Ayes 6 Nays 1 (Mayor Tymchuk)
Mayor Tymchuk introduced Valerie Ling from New J rsey who is working
with the Bike-Centennial program. She expressed®appreciation for
the help local citizens have given to the program.
Barbara Wall requested that >the City install a dumping station for
recreational vehicles. Sam Wigle suggested tha't one be put on
Rainbow Plaza. After much discussion the matter was tabled until
the next meeting of the city council. Mayor Tymchuk stated that
he will make inquiries and see if something can be done.
Jack Stewart and Ed and Karen Lester represented citizens of the
Forest Hills area requesting that something be done to control the
speeding traffic through that area before some child is killed.
A study of that area made by Chief of Police Orville Powell was
presented. Chief Powell listed the following alternatives:
1. Require sidewalks be installed on both sides to provide
for pedestrian travel.
2. Install "Speed Bumps" along both Greenbriar and Ridgeway
at intervals to slow through traffic-
3. Restrict parking to only one side of the street and designate
an area along the opposite side for pedestrians.
4. Install stop signs at the existing intersections to slow
existing traffic and possibly eliminate the use of these
streets for short cuts and through traffic.
After consideration of the alternatives. Chief Powell recommended
the following:
Install stop signs to stop all traffic at the intersections
of Greenbriar and Country Club Drive; Greenbriar and Ward
Way; Ridgeway and Forest Hills Road; Ridgeway and Ward Way;
also alstop sign on Regents at Ridgeway.
Motion was made by Anderson, seconded by Gibbons that stop signs
be installed following the recommendation of the Chief of Police.
Motion passed. Ayes 6 Navs 0
Councilman Nimmler suggested that all licenses, franchises, etc.
be updated.
Meeting adjourned.
ATTEST:
I. G. on. City Administrator Bernell McClay, Rei^f. Sec.
195
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON JUNE 7, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S- Tymchuk
Council Members Ronald Hanson, President; Connie Gibbons,
Albert Nimmler, H. J. Patterson, Oscar Anderson, Ben
Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting was called to order by Mayor Tymchuk.
Mayor Tymchuk called for a period of silence in memory of Myrtle
Sykes who died yesterday. Ms. Sykes has been active in community
affairs for many years and has most recently been Bicentennial
Chairperson for the area, having done an exceptional job of
promoting this program.
Minutes of the regular meeting of May 10, 1976, the budget meeting
of May 11, 1976, the continuation meeting of May 17, 1976, the
second budget meeting of May 18, 1976 and the continuation meeting
of May 24, 1976 were approved.
SECOND READING, ORDINANCE #534 - AN, ORDINANCE TO REGULATE BANKRUPT,
LIQUIDATING, FIRE, CLOSING -OUT, AND OTHER SIMILAR SALES WITHIN
THE CITY OF REEDSPORT: PROVIDING PENALTY FOR VIOLATION THEREOF.
City Attorney William Jayne read Ordinance #534 by title only.
Mayor Tymchuk had contacted Pete Mulder, president of the Chamber
of Commerce, who reported that he had received no opposition to
the ordinance.
Motion was made by Hanson, seconded by Henderson that Ordinance
#534 be approved. Motion passed. Aves 6 Navs 0
Because of elimination of the emergency clause a third reading
will be necessary for adoption.
MENASHA LOGGING OPERATION
Discussion was held on the Menasha Corporation logging operation
at Clear Lake. City Administrator I. G. Johnson reported that
there had been no problems with the logging operation as conducted
previously but he wanted the Council to be aware that they were
now moving to the North end of the lake near the intake system.
Mr. Johnson stated that he could for,see no difficulty with agreement.
Motion was made by Henderson, seconded by Patterson to approve
the Menasha plan for logging at the North end of Clear Lake.
Motion passed. Aves 6 Navs 0
BICYCLE ROUTE
Motion was made by Patterson, seconded by Gibbons that a Public
Hearing on the proposed bicycle route be held on June 28, 1976
at 8:00 P. M. at the City Hall. Motion passed. Aves 6 Navs 0
The Bicycle Committee and local businesses on the route will be
notified.
FOREST HILLS STOP SIGNS
Bill Grice presented a list of signatures protesting the stop
signs installed at various places in the Forest Hilla area.
Citizens maintained that the stop signs were an unnecessary nuisance.
Mr. Grice stated that it was not necessary to have so many signs.
He maintained that radar gave sufficient control over speed. Bud
Compton stated that there are sufficient police in the area to
control speed, chief of Police Powell explained that pounty and
state officers do not patrol within the city limits although they
can make arrests if they see a violation.
Edward Lester of 3080 Ridgeway^ Drive presented a list, of 83
signatures of residents who believe that the stop signs are a great
help in protecting the lives of children in the area. Lynn and
John Stewart also spoke in defense of the signs, saying that they
had cut speeding down considerably since they were installed.
After discussion. Mayor Tymchuk recommended that three persons
from each side of the controversy form a committee and try to
work out a solution to the problem. Committee will report back
to the City Council.
June 7, 1976
©HARGES FOR FILL DIRT AND SEWER AND WATER CONNECTIONS
Mayor Tymchuk stated that he wanted to withdraw his request for
charges for city owned fill dirt at the present time. He had
talked with Mr. Laskey who is at present hauling dirt from the
city pits. Mr. Laskey maintained that it would be of benefit to
the city to have dirt removed and a roadway excavated to open up
some 400 acres of city owned land for future development. Mayor
Tymch\ik requested more time to study the matter.
Sewer hook-up charges were again discussed. Councilman Hanson and
Heinz Kaufmann stated concerns thattit is unfair to add to the
already high cost of buying a home. Council member Connie Gibbons
stated that the City must operate as a business and must have money
to do so. Councilman Patterson stated that the City must have
money to operate and to have in reserve for matching funds when
applying for grant money. Wes Hillier of the Planning Commission ^
stated that he is in favor of a modest charge but would rather
have rates raiaed than have large hook-up fees. Councilman
Anderson stated that he would rather have money raised by hook-up
fees than to have to raise the water and sewer rated since this
method is very hard on fixed low incjjjme people.
Motion was made by Nimmler, seconded by Gibbona that the City of
Reedsport charge $200 per sewer hook-up and $100 per water tap
for each lot developed in the future. Motion passed. Ayes 5
Nays 1 (Hanson)
City Attorney William Jayne was instructed to draw up an ordinance
for the water and sewer hook-up charges to be presented to the
Council at the June 14, 1976 meeting.
ALDERWOOD PLANNED UNIT DEVELOPMENT
City Administrator I. G. Johnson presented letters to be sent to
the State Realtor Board which are now required. Letters state
that certain requirements have been met regarding water, streets,
drainage and other utilities for the Alderwood Planned Unit Develop
ment. Fire Marshall Zack Turner has checked on fire protection for
the area. City Administrator I. G. Johnson stated that it is a
good subdivision and has been approved by the Planning Commission.
Developer assumes maintenance of the graveled streets.
Motion was made by Hanson, seconded by Henderson to authorize the
Mayor and City Administrator to sign the four letters to the Oregon
Real Estate Division and to authorize the Mayor and City Administrator
to re-sign the plat map to be sent to the county.
Motion passed. Ayes 6 Nays 0
EXCAVATION AND GRADING ORDINANCE
An Excavation and Grading Ordinance drawn up by the Planning
Commission was presented. Millie Larson urged that the ordinance
be adopted with an emergency clause as the Planning Commission
feels that this ordinance should be put into effect as soon as
possible. City Attorney William Jayne stated that it is a very
thorough document. _
Wes Hj^llier of the Planning Commission stated that any building
now in progress would not be affected by this ordinance.
Motion was made by Patterson, seconded by Gibbons that the City
Attorney be instructed to draw up the Excavation and Grading
Ordinance to be presented to the City Council at the meeting of
June 14, 1976. Motion passed. Ayes 6 Nays 0
COMMITTEE REPORTS
Building, Elayqround and Lights, Ben Henderson, Chairman
Chairman Ben Henderson reported that work is progressing on the
Bicentennial Park. The Lions' Club has finished the concrete floor
for the pavilion. Pete Mulder thanked Ben Henderson for the road
work which he had done with his cat. Mayor Tymchuk requested
that the City reimburse the cat operator for his time. City
Administrator I. G. Johnson stated that this has been taken care of.
June 7, 1976
Mayor Tymchiik stated that the City will have a survey made of
property adjacent to the Dunes National Headquarters so that a
part of the land can be used as a ball field.
Saturday* July 10, 1976 £ziom 3:00 P. M. to 5:00 P. M. was set as
the date for the open house for the City Hall. Refreshments of
cake, coffee suid punch will be served.
Police Committee • H. J. Patterson, Chairman
Police chief Orville Powell called attention to the changes in
the motor vehicle laws effective July 1, 1976.
Streets and Sewers - Ronald Hanson, Chairman
Request for a dumping station for recreational vehicles was again
discussed. Mayor Tymchuk reported that the Union Station is
^ making plans to install such a station, city Administrator I. G.
Johnson stated that the City would have no objections.
Fire - Albert Nimmler, Chairman
Fire Chief Zack Turner reported that Tom Anderson, city employee
and volunteer fireman had been nominated as a candidate for Fireman
of The Year in the State. He was picked as one of the top five
and will be awarded a plaque at the State Conference in Eugene.
City Atoinistrator I. G. Johnson commended Tom for his fine efforts
in taking a para—medics course on his own time and congratulated
him on the honor he has received.
Report of City Administrator
City Administrator I. G. Johnson announced that a meeting of the
Oregon Coastal Conservation and Development Commission will be
held in Florence on June 15, 1976 at 7:30 P. m. to discuss goals
and objectives. Anyone who can attend should contact Mr. Johnson.
Mr. Johnson stated that he had received notification that the bus
application has been approved and the budget increased by 10 per cent
A Public Hearing on the city budget will be held on June 14, 1976
at 8:00 P. M. at the City Hall.
Report of Mavor
Mayor Tymchuk announced that a Mayor's Meeting will be held on
July 9 and 10. Inasmuch as this is a conflict with the dfete set
for the open house at the City Hall, it was decided to change the
date of the open house to July 17, 1976.
Mayor Tymchuk read a letter of resignation from Mildred Larson
from the Planning Commission. Effective date of resignation is
August 1, 1976. Ms Larson will be moving from the area and will
no longer be able to continue as a member of the Planning Commission.
Mayor Tymchuk will be considering other applicants.
Jessie Tuttle requested that the City consider using student skills
in possible future buildings for the City. He commended student
skills shown in logging and suggested that other skills could
also be used, city Administrator I. g. Johnson stated that he
thought this was an excellent idea. However^ on projects such
as the city warehouse where federal funds are involved all work
must be done by competitive-bids.
Council member Connie Gibbons called attention to the fact that
new window shades are badly needed at the Police Station. City
Administrator I. g. Johnson instructed Chief Powell to go ahead
and order what he needed.
The following bills were approved for payment:
International City Management Association 47.25
Registration, Oregon Fire Services Conference 120.00
City of Reedsport, Capital Improvement Fund ' 2505.28
Bohemia Inc. 32785 29
June 7, 1976
Walter Virgil Bergstad 21..00
State of Oregon, Department of Motor Vehicles 25..00
American Scientific & Chemical 100..60
Atlantic Richfield Company 34..73
Barco Coastal Supply, Inc. 39..25
Bay Printers 52..50
Central Lincoln PUD 1415..50
Coastal Parts & Supply 5..64
Coast to Coast stores 45..95
Department of Commerce, Boiler and Pressure Vessel Sec. 65..00
Coos Bay Stationery Co. 70..38
Courier 107.•45
Courier 24..20
Delta Village 7..00
Diehl-Fullhart Agency 25..00
Department of Revenue 74..00
Department of Environmental Quality 150..00
Feenaughty Machinery Co. 426..35
Fred's Lock & Key 2..80
General Telephone Company 752..31
Hale & Rudin 4127..50
Industrial Steel & Supply Co. 10..52
Jack's Auto Electric, Inc. 31..45
Jim's Umpqua Drug 8..84
Johnson Rock Products 452..99
Laskey-Clifton Corporation 10..00
Albert Nimmler 187..08
Pacific Water Works Supply Co., Inc. 980..07
Social Security Division 1642..62
Public Employees Retirement Fund 1967,.30
Pape Bros., Inc. 63..85
Paramount Pest Control, Inc. 10..00
Pennwalt Corp. 76,.50
Reedsport Police Department 44,.26
Reedsport Volxinteer Fire Department 861,.00
City of Reedsport 252,.00
Reedsport Auto Parts 285,.24
Reedsport Logging Supply Co. 39,.50
Reedsport Laundry & Cleaners 32,.50
Reedsport Outdoor Shop, Inc. 57,.90
Reedsport Concrete Products Co. 69,.90
Reedsport Repair & Machine Shop Inc.
Roy's Associated Tire Center
84,.88
4,.50
Sea Cliff Restaurant 33,.20
State Accident Insurance Fund 1296,.49
Thompson Ford Sales 7,.75
Tom Gregg Toyota-Dodge 39,.07
Umpqua Industrial Supply Co. 103,.46
Utilities Supply Co. 98,.15
Vick Chevrolet-Buick Inc. 19,.13
Umpqua Building & Hardware, Inc. 60,.77
Shell Oil Company 101,.87
Stamper's J & J Tire Co. 58,.26
Standard Oil Company of California 674,.67
Union Oil Company 692,.22
City of Reedspoart, Payroll Fund 1220,.00
City of Reedsport, Payroll Fund 6000,.00
Patricia VanLeuvan 55,.85
Bohemia Inc., Umpqua Division 134,.97
State Accident Insurance Fund 10,.00
Delores Grice 74,.49
Reedsport Fire Department 585,.00
Noirthwest Grocery 25,.03
Oregon Mxinicipal Judges Association 10,.00
City of Reedsport 46,.80
Louis Edward Farrier 27,.00
Gregory Strowbridge 41,.80
City of Reedsport, Community Building Fund 8000.,00
State of Oregon, Department of Motor V^icles 10.,00
League of Oregon Cities (Dental) 307, 82
League of Oregon cities (Medical) 1921. 01
League of Oregon cities (Life) 377. 70
League of Oregon cities (Salary Con.) 167. 36
June 7, 1976
Pacific Security Bank
John E. Cain
Carol R. Snarski
Marlys I. Green
Crystal D. Codington
Carol C- Batman
James L. Clifton
William E. Hardy
Fred J. Abel
Edwin M. Higdon
Elaine A. Fullhart
Noni;iie H. Carlson
Delmer C. Richards
Scott E. Hayes
Kay L. Kent ,
Robert E. Dietrick
Louis At Matthews
John E. Nunn
James V. Adamo, Jr. ^
Lloyd E. Hein
Mary R. Caudill
Janice K. Edwards
Jack D. Schweitzer
Wayne E. Freeze
Leiand E, Gilbert
Linda L. Harms
Rick A. Holloway
Alice C• Knutsen
Leo A. Tucker
City of Reedsport, Petty Cash
City of Reedsport, Payroll Fund
Meeting adjourned.
ATTEST:
Tymchuk
85.00
20.00
15.00
15.00
25.00
15.00
10.00
20.00
20.00
10.00
25.00
20.00
20.00
20.00
20.00
20.00
10.00
10.00
5.00
10.00
.20.00
15.00
15.00
10.00
5.00
20.00
10.00
10.00
5.00
49.05
21459.01
City Administrator Bernell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT FOR
THE PURPOSE OF HOLDING A PUBLIC HEARING ON THE PROPOSED BUDGET FOR
THE YEAR 1976-1977 HELD ON JUNE 14, 1976 AT 8:00 P. M. AT CITY HALL
V V
Present: Mayor Thomas s. Tymchuk
Council members Ben Henderson, Oscar Anderson, Connie Gibbons
Albert Nimmler and H. J. Patterson
City Administrator I. G. Johnson
Absent: Ronald Hanson
Absent:
Budget Members presfent Ralph Stuller, Roy Henderson, Brent
Winston
Lincoln Swain, Judy Story, D. L. Gibbons
Meeting was called to order by Mayor Tymchuk.
Mayor Tymchuk called for comments on the proposed budget. No questions
were asked. Members of the Budget Committee present expressed the
feeling that this is a sensible budget and that they considered it
unwise to use Revenue Sharing - ^ funds fcxr operating ejqjenses of the
City. They urged taking the matter to the voters to exceed the 6
per cent limitation to balance the general fund budget.
Council members were polled and again stated the belief that the budget
is a good one and that the best course of action is to take it to a
vote to exceed the 6 per cent limitation. Connie Gibbons and Albert
Nimmler disagreed, stating that they were in favor of asking for a
new tax base instead.
June 14, 1976
Ralph Stuller explained that the request for a new tax base had
nothing to do with the election to exceed the 6 per cent limitation.
Even if the request to exceed the six per cent limitation passes
it will still be necessary to vote on a new tax base in November to
avoid having to vote every year on the budget.
Motion was made by Nimmler, seconded by Patterson to adopt the budget
as presented for the year 1976-1977. Motion passed. Aves 5 Navs 0
NOTICE OF SPECIAL ELECTION - read by City Administrator I. G. Johnson
calling for a special election to exceed the 6 per cent limitation
for the fiscal year beginning July 1, 1976 in the sum of $86,485.00
for the purpose of maintaining the necessary staff and to meet the
normal operating costs of the City, as well as make provisions for
equipment replacement and acquisition, so as to provide adequate
facilities and services for the City. The rate of tax levy on the
amount oiatside the 6 per cent limitation is $2.35 per $1,000 of true
cash value taxable property within the City. Polling place for this
election will be the Reedsport City Hall, 451 Winchester Avenue,
Reedsport. Polls will be open from 8:00 A. M. to 8:00 P. M. on
June 29, 1976.
Motion was made by Patterson, seconded by Henderson to hold a
city election as stated on Tuesday, June 29, 1976. Motion passed.
Ayes 5 Navs 0
The official ballot prepared by City Attorney William Jayne was
read by City Administrator I. G. Johnson.
Motion was made by Henderson, seconded by Nimmler to take the
necessary steps to call for the election. Mot^-on passed.
Ayes 5 Navs 0
Mayor Tymchuk requested that members of the Council and Budget
Committee begin an education program to acquaint citizens with the
facts of the budget needs of the City. Council members agreed to
present the necessary information to civic groups throughout the
city.
Meeting adjourned.
ATTEST:
^-Thomas S. T^rochuk, MSyor
I. G. J93^son, City Administrator B3eemmeellll MMccCCllaayy,, Re<f. Sec.
BID OPENING FOR A NEW CITY WAREHOUSE AT 7:00 P. M. June 28, 1976
AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
City Administrator I. G. Johnson
Engineer Stephen Cox, HGE, Inc.
Contractors Pat Roelle from Mid Coast Electric and a
representative from Landmark Construction
Bids were opened by city Administrator I. G. Johnson and publicly
read alout with the following bids submitted:
V V
Mid Coast Electric, Reedsport $64,900
Heinz Kaufmann, Reedsport 65,900
Donald W. Thompson, North Bend 73,875
Landmark Construction, Grants Pass 63,384
The bid made by Landmark Constriction was declared to be an irregular
proposal as all req^iirements had not been met.
\
Meeting adjourned tp reconvene at 8:00 P. M.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT AT
8:00 P. M. June 28, 1976 at the City Hall
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, Oscar Anderson, Ben Henderson,
Albert Nimmler, H. J. Patterson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Connie Gibbons
Meeting was called to order by Mayor Tymchuk.
Results of the bid opening for the city warehouse were discussed.
Inasmuch as the bid presented by Landmark Construction did not
comply with all requirements. City Attorney William Jayne recommended
waiting until the next regular council meeting of July 12 before
awarding the bid. Time is needed to study the bids.
A public hearing on the proposed bicycle route was declared open.
Edith Stuller and Jackie Viestenz spoke in support of the proposed
route. Bill Lillebo, a property owner along the route stated that
he had no objections to the plan. Mr. Lillebo had previously stated
his support of the proposal by letter. None present objected to
the proposed route. All property owners along the route affected
by parking restrictions had been notified of the public hearing.
Motion was made by Nimmler, seconded by Henderson that the proposed
bicycle route as outlined in the minutes of May 17, 1976 be approved.
Motion passed. Ayes 5 Navs 0
\ N
City Attorney William Jayne was instiructed to draw up an ordinance
to this effect.
ORDINANCE #537 - AN ORDINANCE REPEALING ORDINANCE 526 and DECLARING
AN EMERGENCY - Ordinance was read in full by City Attorney William
Jayne. ordinance repeals old vehicle code of the City of Reedsport
and will take effect at 12:00 P. M. June 30, 1976. chief of Police
Orville Powell stated that the new state statutes will take care
of traffic problems.
Motion was made by Hanson, seconded by Anderson that Ordinance #537
be adopted. Motion passed. Ayes 5 Nays 0
Meeting adjourned.
ATTEST:
. G. Joh^[lson, City Administrator ^mell McClay, Rec. %ec.
THomaFsTr^^muKTM
202
REGUL^ MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT AT
THE CITY HALL ON JULY 12, 1976 at 8:00 P. M.
Present: Mayor Thomas S. Tymchuk
Council members Ronald Hanson, President; Oscar Anderson,
Albert Nimmler, Connie Qibbons, Ben Henderson
City Attorney William Jayne
City Administrator I. G. Johnson
Absent: Councilman H. J. Patterson
Meeting was called to order by Mayor Tymchuk.
Minutes of the regular meeting of June 7, 1976, the special meeting
of June 14 and the special meeting of June 28 were approved.
awarding! OF BID FOR CITY WAREHOUSE
City Administrator I. G. Johnson reviewed the bids which had been
submitted for building of a new city warehouse:
Heinz Kaufmann $65,900 |
Mid Coast Electric 64,900
Donald W. Thompson 73,875
Landmark Construction 63,384
The bid of Landmark Construction had been declared an irregular
bid at the bid opening as all requirements had not been met. City
Engineer Roy Erichsen recommended that the second lowest bidder,
Mid-Coast Electric be awarded the bid for $64,900.
V
Motion was made by Anderson, seconded by Henderson that the bid
for building of a new city warehouse be awarded to Mid Coast
Electric for the amount of $64,900. Motion passed. Aves 5
Nays 0
CANVASSING OF BALLOTS. SPECIAL BUDGET ELECTION
City Administrator I. G. Johnson reported that Mayor Tymchuk,
Councilman H. J. Patterson and City Administrator I. G. Johnson
had canvassed the ballots for the Special Budget Election of
June 29, 1976 with the following results tabulated:
Votes cast 519
No votes 367
Yes votes 152
The proposal to increase taxes for the year^in the amount of $86,485
was defeated.
HEARING ON BOWMAN ROAD IMPROVEMENT DISTRICT
Mayor Tymchuk called a Public Hearing on the proposed Improvement
District for the purpose of constructing curbs and gutters along
Bowman Road. City Engineer Roy Erichsen reported that there is
approximately, 4995 feet of curb and gutter to be constructed at
a cost of $5.22 per lineal foot to property owners. The City will
be subsidizing $77,000 of the $100,000 project to get this street
widened and paved.
Bill Huret, 2631 Bowman Road - stated that he believed that the
engineering fees were excessive and felt that these costs should
be taken from Federal funds. City Engineer Roy Erichsen esqjlained
some of the problems involved in estimating costs and stated that
he felt it better to, estimate a little on the high side than to
make estimates which were too low and might result in having to
throw out bids. He stated that he would be glad to go over figures
and costs with Mr. Huret if he desired.
\
Donald Courtney 3850 Bowman Road
Dr. Courtney stated that his property already has curbs and gutters.
Will these be used or will they be taken out? Mayor Tymchuk stated
that where it is possible existing curbs and gutters will be used.
If it is necessary to tear out any, the City will negotiate with
property owners on the work to be done.
Richard Rochon, 2661 Bowman Road
Mr. Rochon requested clarification of the price to be charged.
Roy Erichsen esqplained that it will all be figured at $5.22 per
lineal foot of curb and gutter. Mr. Rochon stated that he believed
July 12, 1976
it unfair that it required 60 per cent of the property oraers
voting "no" to defeat the project, city Attorney William Jayne
stated that this is state law and there is nothing he can do about
it. Mr. Rochon asked if the City would go ahead and do this work
if property owners turn dow^i the improvement district. Mayor
Tymchuk stated that all the City would do to the street in that
case would be to go in and patch up the street where it had been
tor^ up. fie st^ated th^at it i,s impossible to do a good job of
, street paving without curbs and gutters. Roy Erichsen stat^ed that
it gives much better drainage control with, curbs and gutters.
Barbara Wall# 2689 Bowman Road
Barbara Wall wanted to know if the project was not completed until
next year if there will be a greater problem this next winter from
dirt and gravel washing down to lower ^areas. City Engineer Roy
^ Erichsen stated that he did not believe there would be that great
a problem as great care is being used to compact all gravel and
dirt.
Harold Swift, 2711 Bowman Road
Mr. Swift stated that two years ago he had 2" of dirt wash down
into his basement and wanted to know whether this would happen
again. Mayor Tymchuk stated that a new excavation ordinance has
now been passed which should prevent ^such excavation in the higher
areas again. He stated that the City had never given permission
for that excavating to be done but had no ordinance for contojolling
it.
Gerald Weise, 2891 Bowman Road
Jerry Weise stated that a drain had been removed from near his
driveway and he wanted to know if this would be replaced. Mr.
Erichsen stated that he would go over the plans with him and find
a solution to the problem. Mr. Erichsen stated that property
owners were getting a good bargain at $5.22 a lineal foot as the
cost without Community Development Funds would be at least $20.00.
Richard Rochon, 2661 Bowman Road
Mr. Rochon stated that niomerous ditch^es have been cut across the
paving in Bowman Road. He would like to know if there will be any
more ditches cut if the street is paved. Mr. Rochon also asked
what plans were being made to control the speed of traffic once
the street is improved.
Louis Lorenz, 3010 Morris Place
Mr. Lorenz stated that he believed the people were getting a bargain,
but he would like to have the plastic water lines in use in his
area replaced. Mayor Tymchuk stated that this would surely be
done at least across streets. City Administrator I. G. Johnson
stated that the City ^has neyer used plastic lines. Any such lines
in the area were put in by the developers.^
21)3
Rosie Lillebo
To what width is the street being widened? Ci,ty Administrator
I. G. Johnson stated that the street is now paved to only iJaout
20 ft. A new paving job would go to 29 or 30 feet.
Dan Gillette, 2950 Bowman Road ^
Mr. Gillette wauited to know if he was paying for a strip of ground
owned byuthe City and maintained by him. City Administrator I. G.
Johnson stated that the City does not own any property in that area.
John Svoboda, 2950 Lonqwood Drive
Mr. Svoboda wanted to know how much more it would cost to put in
sidewalks instead of just curbs and gutters. Roy Erichsen stated
that it would add from 10 to 15 per cent to make sidewalks.
Richard Rochon
What would be the cost of making sidewalks without gutters? Mr.
Erichsen stated that it is necessary to have gutters. Mayor Tymchuk
stated that many people along Bowman Road do not have the extra
footage in their yards to give to sidewalks.
Bill Huret
Mr. Huret asked if the $5.22 is the maximum that will be charged.
Mr. Erichsen stated that it is.
204
July 12, 1976
City Attorney William Jayne called for a vote on formation of the
improvement district. He stated that the notices had called for
remonstrances to be filed in writing, but he wanted to call for
a vote anyway.
Recorded "no" votes were: Svoboda, Train, Huret, Erb, Swift,
Plov, Bemhardt. Recorded "yes" votes were: Courtney, Sheaffer,
Lorenz, Rochon, Weise, Abel, Gillette.
City Attorney William Jayne stated that there were not sufficient
votes to kill the project.
Motion was made by Hanson, seconded by Gibbons that the Bowman
Road Improvement District for installation of curbs and gutters
be approved. Motion passed. Ayes 5 Nays 0
RESOLUTION AUTHORIZING THE MAYOR AND CITY RECORDER OF THE CITY OF
REEDSPORT TO EXECUTE AN AGREEMENT WITH THE MASS TRANSIT DIVISION
FOR A RURAL HIGHWAY DEMONSTRATION PROJECT - Resolution was read
by City Attorney William Jayne.
Motion was made by Nimmler, seconded by Anderson that the Resolution
as stated be adopted. Motion passed. Ayes 5 Nays 0
FIVE MINUTE RECESS CALLED
Meeting re-convened at 9:30 P. M.
STATE HIGHWAY DEPARTMENT AGREEMENT REGARDING SIGNING ON CITY STREETS
City Administrator I. G. Johnson presented a letter form agreement
to allow State Forces to install required Railroad Grade Crossing
signs on city streets and to insure future maintenance of the
signs as required on Federal Funded Projects. City Administrator
I. G. Johnson stated that the railroad crossing by the depot will
be the only one affected.
Motion was made by Gibbons, seconded by Henderson to approve the
signing of the agreement with the Department of Transportation
Highway Division. Motion passed. Ayes 5 Nays 0
FOREST HILLS STOP SIGNS
Edward Lester reported for the committee studying the stop signs
in the Forest Hills area. The compromise reached by the committee
will be given in writing to the Street Committee for consideration.
CONSTRUCTION REPORT FROM DOUGLAS COUNTY ON FERN ACRES INC.
City Administrator I. G. Johnson gave a construction report from
Douglas County stating that grading, curbs, gutters and storm
drains for Fern Acres, Inc. would be completed in August.
THIRD READING. ORDINANCE #534 - AN ORDINANCE TO REGULATE BANKRUPT,
LIQUIDATING, FIRE, CLOSING OUT AND OTHER SIMILAR SALES WITHIN THE
CITY OF REEDSPORT: PROVIDING PENALTY FOR VIOLATION THEREOF.
City Attorney William Jayne read Ordinance #534 by title only.
Motion was made by Hanson, seconded by Nimmler that Ordinance
#534 be adopted. Motion passed. Ayes 5 Nays 0
ORDINANCE #538 - EXCAVATION AND GRADING ORDINANCE - AN ORDINANCE
SETTING FORTH RULES AND REGULATIONS TO CONTROL MAJOR EXCAVA5DT0N,
GRADING AND EARTHT'^ORK CONSTRUCTION, INCLUDING FILLS AND EMBANK
MENTS: ESTABLISHES THE ADMINISTRATIVE PROCEDURE FOR ISSUANCE OF
PERiyilTS: AND PROVIDES FOR APPROVAL OF PLANS AND INSPECTION OF
GRADING CONSTRUCTION AND DECLARING AN EMERGENCY. Immediate passage
of this ordinance had been recommended by the Planning Commission.
Motion was made by Nimmler, seconded by Hanson to adopt the Grading
and Excavation Ordinance.
Bill Lillebo requested discussion on the ordinance as he had not
attended the Public Hearing.
205
July 12, 1976
He stated that he did not feel there were adequate allowances for
appeal. Wes Hillier of the Planning Commission stated that this
had been studied very carefully by the Planning Commission and he
felt any objections should have been brought to the Public Hearing.
Councilman Hanson asked if the Planning Commission has the right
to grant a variance. City Attorney William Jayne stated that a
variance can always be granted. Heinz Kaufmann of the Planning
Commission stated that he felt controls were necessary and that
the right to appeal is in the ordinance. Wes Hillier stated that
the Planning Commission did liberalize the cuts and slopes from
the state requirements. Motion passed. Ayes 5 Nays 0
REPORT OF CITY ENGINEER
Roy Erichsen of HGE, Inc. reported that notice had been received
that the City of Reedsport Second Year Community Development Grant
Fund application has been approved. Mr. Erichsen stated that his
firm has prepared the Environmental Review and requested permission
from the Council to have this published in the local paper on the
15th and 22nd of July.
Motion was made by Anderson, seconded by Hanson authorizing Roy
Erichsen to publish the Environmental Assessment in the paper and
to authorize the city Administrator and Mayor to sign for release
of $183,000 from Housing and Urban Development. Motion passed.
Ayes 5 Nays 0
Notice has been received of a grant increase on the sewer Facilities
Plan, making a total of $98,900. This money is to be released in
two portions, the sewer evaluation first, for a maximum of $45,000.
Mr. Erichsen stated that it is necessary for HGE, Inc. to get the
field work done during the summer months. E. P. A. has outlined
a series of payments for this work. H. G. E. Inc. will bill the
city on the basis of what the City collects from E. P. A.
Motion was made by Hanson, seconded by Anderson authorizing H.G.E. Inc.
to proceed with the Sewer System Evaluation Survey to get it done
this summer.
Rosie Lillebo (questioned the need for spending such a large amount
on a sewer study. Roy Erichsen explained that local agencies have
very little control over laws written in Washington D. C. If federal
funds are involved each step of the program is laid out and local
agencies have no choice but to follow outlined procedures.
Motion passed. Ayes 5 Nays 0
ORDINANCE GRANTING TO THE CITY OF REEDSPORT WATER DEPARTMENT, ITS
SUCCESSORS AND ASSIGNS, THE FRANCHISE AND PRIVILEGE TO MAINTAIN
A WATER SYSTEM UPON PUBLIC PROPERTY WITHIN SAID CITY, IMPOSING A
FP^CHISE TAX, AND DECLARING AN EMERGENCY.
City Administrator I. G. Johnson stated that this ordinance proposed
charging a 5% franchise tax on the total income of the Water
Department. This amount of approximately $10,000 would be paid
into the General Fund and would accomplish two things:
1. Put added revenue into the General Fund
2. Added income could be considered as tax effort locally
raised for determining the amount of Revenue Sharing
funds coming to the City. It would generate approximately
$3,000 additional Revenue Sharing funds per year for
the City.
Councilman Hanson stated that the Water Department cannot afford
to pay $10,000 into the General Fund as such funds are needed for
added improvements to the water system such as a filtration plant.
City Administrator I. G. Johnson stated that such improvements
can not possibly be financed by local taxes. He esqjlained that
there is a good chance that federal programs will be available for
financing such large water department expenditures and that this
would be the way to go. Roy Erichsen stated that it might be
advisable for the Council to authorize him to go ^ead cUid start
applying for such funds.
July 12, 1976
\
Motion was made by Hanson to instruct Mr. Erichsen to make application
to the Federal government for funds now available for water line
improvements. Mayor T^chuk stated that first we should finish
the matter under consideration. Suggestion was made that council
members write to Congressmen urging passage of the public works
bill. Attorney Stephen Miller asked how the city could legally
charge itself a franchise tax if there was no corporation called
the City Water Department. City Attorney William Jayne stated that
other cities are doing this. Councilman Hanson stated that he
would not go for the emergency clause in the ordinance. City Attorney
William Jayne stated that the emergency clause could be deleted.
Council member Connie Gibbons requested more time to study the
ordinance. Councilman Hanson stated that he would rather go to
higher water rates to cover the costs of maintaining the water system.
\
City Administrator I. G. Johnson recommended that the ordinance .
be tabled.
Motion was made, seconded and passed that the water franchise
ordinance be tabled. Motion passed. Ayes 5 Nays 0
AN ORDINANCE ESTABLISHING A UTILITIES SYSTEMS DEVELOPMENT CHARGE
AND PROVIDING STANDARDS FOR THE IMPOSITION AND PAYMENT THEREOF;
AND DECLARING AN EMERGENCY - Proposed ordinance would impose on
all new sewer and water connections within the City of Reedsport
the followirg rates:
a. On each single family residence of $300
b. On each unit over one in a duplex or apartment house $200
c. On each trailer court space $150
d. Connection charges for other than residential property
shall be not less than that of a single family residence
and the charge shall be determined by the water usage
and sewer treatment needs of such connection
Councilman Hanson stated that he would, much rather raise the
monthly users charge than charge this liamp sum to buyers of new
homes. Mayor Tymchuk stated that increasing the monthly charges
makes it hard on retired and low income families. Attorney Stephen
Miller asked if money gained by these connection charges will be
a part of the gross revenue of the water department. City Attorney
William Jayne stated that funds so raised would be marked for
special purposes. William Hardy of Reedsport Real Estate stated
that it is unfair to tax people that aren's yet franchised.
Motion was made by Hanson, seconded by Nimmler to strike the
emergency clause from the ordinance. Motion passed. Ayes 4
Nays 0 Abstain 1 (Gibbons)
Motion was made by Nimmler, seconded that the FIRST READING of
ORDINANCE ESTABLISHING A UTILITIES SYSTEMS DEVELOPMENT CHARGE
AND PROVIDING STANDARDS FOR THE IMPOSITION AND PAYMENT THEREOF:
be approved, excluding the emergency clause. Motion passed.
Ayes 3 Nays_l_^ (Hanson) Abstain 1 (Gibbons) ^
COMMITTEE REPORTS
Building, Playground and Lights - Ben Henderson, Ch.
Council gave approval to having brush cleared from city property
adjacent to the Dunes Headquarters.
Council approved Mayor's suggestion that the Open House for the
City offices be held on Monday, July 19 instead of on Saturday
July 17 as planned.
Albert Nimmler reported that the Bicentennial Ball had not been
well attended and that not even enough money was taken in to pay
for the band. City Administrator I. G. Johnson requested permission
to reimburse Mayor Tymchuki who had paid the band from his own money.
Permission was given. Councilman Nimmler requested that thank you
letters be written to various people and organizations who had
helped with the dance. City Administrator I. G. Johnson requested
that this list of people be given to the secretary so that letters
can be written.
Mayor Tymchuk thanked Councilman Nimmler for his efforts in organizing
for the Bicentennial BallJuly
12, 1976
Report of City Administrator
City Administrator I. G. Johnson reported that the Environmental
Protection Agency Grant had been increased by $73,000.
A request for a stop sign at 12th and Ivy had been given to the
Chief of Police to investigate and make a recommendation.
The following bills were approved for payment:
League of Oregon Cities
City of Reedsport, Petty Cash
U. S. Post office
Pamela Jean Mclnnis
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
League of Oregon cities
League of Oregon Cities
League of Oregon Cities Life Insurance
Karl Richard Girard
Warren F. Roberts
Alex G. Steinmetz
Roy E. Sauls Jr.
Michelle Marie Menkens
Lois R^ak
Bernie Alvin Bcinks
State of Oregon, Department of Motor Vehicles
City of Reedsport, Sewer Reserve Fund
Reedsport Post Office
City of Reedsport, Payroll Fund
Rory Eugene Wellman
Charles Joseph Moore
Edward V. McKenna
Steven Bricji Wilks
Doyle Edward Ball
U. S. Post Office
HGE, Inc.
City of Reedsport, petty Cash
Calvin D. Edgar
Patricia Ann Soldan
Vicky Leah Williams
Shirley A. I^orenz
Berniece Jorgensen
Edith J. stuller
Ellen K. Grubb
Northwest Grocery Co.
Al Herra, Plant and Garden Shop
Atlantic RichSield Company
Brookmead Dairy, Inc.
Department of Commerce
Barco Coastal Supply, Inc.
Central Lincoln PUD
Chapman Bros.
Coos Bay Stationery
Courier
Coos Bay Welders Supply Co.
Coast to Coast Stores
Departme^nt of Revenue
Daily Journal of Commerce
Engineered Control Products, Inc.
Florence Auto Parts
Jim Unger
Fred's Lock and Key
Gem Chemical Co.
General Telephone Company
Hansen Electric
Hale & Rudin
Insurance week
Jack's Auto Electric, Inc.
Jim's Umpqua Drug
R. W. McLean
National League of Cities
Northwest Divers Supply, Inc.
Noble Djrug
Oregon Municipal Finance Officers Association
435.02
43.60
142.40
100.00
1220.00
6000.00
163.33
2165.84
382.70
10.00
150.00
36.00
10.00
10.00
10.00
10.00
10.00
648.53
49.00
23100.00
25.00
10.00
9.00
42.00
305.00
15.00
3000.00
42.81
43.00
26.00
27.00
34.12
34.12
34.12
34.12
29.67
48.00
20.99
8155
31.56
3.50
1986.70
51.27
71.51
96.34
6.00
87.86
71.00
110.00
42.54
451.14
15.25
1.95
7.45
715.17
312.18
89.50
72.00
231.50
24.34
20.00
40.00
3.00
4.29
5.00
2U7
July 12, 1976
Oregon Welding Supply
Pacific Water ,Works Supply Co., Inc-
Paramount Pest Control, Inc.
Pennwalt Corporation
Orville R. Powell
The Photo Lab
Power Transmission and Bearing Products
Reedsport Auto Parts
Reedsport Volunteer Fire Department
Reedsport Logging Supply
Reedsport Motor Freight
Reedsport Laundry and Cleaners
Roy's Associated Tire Center
Reedsport Outdoor Shop
Ross' Flowers and Gifts
R & L Towing & Garage
Stanper's J & J Tire Co.
Lee Clinton Thompson
Thompson Ford Sales
Tom's Auto Body
Traffic Safety Supply Co.
Zack Turner
Umpqua Building & Hardware, Inc.
Umpqua Industrial Supply
Doris L. Wadsworth, County Clerk
Bohemia Inc., Umpqua Division
Public Employees Retirement Fund
Social Security Division
Union Oil Company
Standard oil Company of California
State Accident Insurance Fund
Meeting adjourned.
ATTEST:
t-Tnomas S. Tymchiik, Ma
5.40
1447.36
10.00
524.50
64.00
53.34
2.50
326.69
444.00
6.10
133.20
85.50
11.75
39.13
25.00
18.00
10.38
8.00
1.90
173.71
261.62
112.96
96.33
56.12
15.04
195.06
2044.81
1726.94
8.90
950.17
1322.87
City Administrator BSmell McClay, r!^c» Sec.
MINUTES OF THE BUDGET MEETING OF THE CITY OF REEDSPORT ON JULY 13, 1976
at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee members Roy Henderson, Ch; D. L. Gibbons,
Brent Winston, Ralph Stuller
Absent: Judy Story, Lincoln Swain
Council Members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Albert Nimmler, Connie Gibbons, Ben
Henderson, City Administrator I. G. Johnson
Meeting was called to order by Chairman of the Budget Committee,
Roy Henderson.
Minutes of the budget meeting of June 14, 1976 were approved.
Mayor Tymchuk stated that the purpose of the budget meeting is to
consider what to do about the city budget since the request to exceed
the 6 per cent limitation was turned down by the voters. Mayor Tymchuk
said he believes that there is no way of cutt^ing the General Fund
budget and that there is no choice but to take the alternative
proposed by City Administrator I. G. Johnson of using Revenue Sharing
money to balance the budget. He stated that he was against dependence
on Revenue sharing money but would favor using it for this one year
and asking the voters in November to approve a more realistic
tax base. Any cuts in personnel would make it mandatory to cut
CETA employees first. Cutting that many people would not be practical
2U9
July 13, 1976
when the City is looking toward expansion and will soon be supplying
the city of Gardiner with water.
Councilman Ronald HcUison stated that he felt the vote of the people
ej^ressed the feeling that the budget should be cut.
Councilman Patterson stated that he was dead set against using
Revenue Sharing money to run the City bul^ would go along with it
for one year as he could see no other alternative. Cutting three
people to get at one from the General Fund was not a practical solution.
Ralph Stuller of the Budget Committee stated that he too felt it
unwise to become dependent on R venue sharing but could see no way
but to take this course for one^year and ask for a new tax base at
the general election. He felt that in the meantime the Council and
the Budget Committee should make an all out effort to educate people
to the needs of the City.
Other options to raise money for the City were discussed. After
much discussion Councilman Hanson proposed that the City discontinue
paying for medical and life insurance coverage for City kCouncilmen.
This would save approximately $6,000 yearly.
Motion was made by Hanson, seconded by Patterson that vthe City of
Reedsport discontinue paying for medical and life insurance coverage
for City Council members. Motion passed. Ayes 5 Nays) 0
Abstain 1 (Henderson)
Budget Committee member D. L. Gibbons asked for information .on size
of the Fire Department. Fire Chief Zack Turner stated that there
were at present 40 volunteer members. This number is needed to
handle the pumpers in case of an emergency. Fire Department budget
was discussed and decision was made thati it is a reasonable budget
and any cuts there could only result in a poorer fire rating.
Ronald H^son proposed cutting the amount budgeted for storm drains.
City Administrator I. G. Johnson stated that the Council should make
a decision as to what services were going to be provided for citizens
if a cut is made here.
Coundilman Nimmler stated that he had heard many people complain
that cuts should be made in the Police Budget. Councilman Patterson
defended expenditures in this budget.
Budget Committee member Ralph stuller stated that nothing is being
accomplished by looking at petty cuts in the budget - such action
is merely nit-picking. There is no way of making up an $87,000 deficit
by m^ing petty cuts such as those proposed. He stated that he thought
it tme to be realistic about the matter and vote to use the Rqvenue
Sharing for a year. In the meantime an all out effort should be made
to educate the people as to the need for a new tax base.
Pete Mulder stated that he thought it a mistake to use Revenue
Sharing money to run the City, that these funds should be saved for
capital improvements. He favored taking the budget back to the
voi^ers for a second election.
All Council members opposed another election. City Administrator
I. G. Johnson stated that another election would cost approximately
$600. Councilman Patterson stated that he felt this money could be
better spent in an effort to educate the people to pass a new tax
base.
Budget Committee member Brent Winston stated that since the people
voted against exceeding the 6 per cent limitation, no alternative
is left except to use eapital improvement funds which would be
Revenue Sharing.
Larry Saunders stated that he thought an all out program should be
initiated to educate the people on budget needs.
July 13, 1976
Mayor Tymchuk recommended a 7% raise for the City Administrator in
line with the raise proposed for other city employees.
City Administrator I. G. Johnson stated that he would rather not
take this from general funds. Allowances are made in some federal
programs for administration which he has never taken. Some adjustment
in these areas might be possible.
Motion was made by Gibbons, seconded by Brent Winston to accept the
budget as proposed by the City Administrator to be balanced by use
of Revenue sharing funds. Motion passed. Ayes 9 Nays 1 (Hanson)
Meeting adjourned.
ATTEST:
Thomas S. Tymchuk
I. John City Administrator Bernell McClay, Rec.' Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
AUGUST 2, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Ben Henderson,
H. J. Patterson, Oscar Anderson, Connie Gibbons and Albert
Nimmler
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S. Tymchuk.
PUBLIC WORKS ACT OF 1976
City Engineer, Roy Erichsen, reported on the Public Works Act of 1976
which gives ICQ per cent Federal funding for approved public works
prccjects. Projects must be ones that are economically feasible and
can be started within 90 days- Method of determining priorities has
not yet been established. Mr. Erichsen stated that he had prepared
applications for two projects for the City of Reedsport that were a
part of the Comprehensive Plan. These projects are the replacing of
the pipeline through the tunnel and a fire station complex. Plans
for these two projects have already been submitted for the A-95 Review
by state agencies to e3<pedite the process.
After discussion. Mayor Tymchuk recommended that the Council approve
both projects.
Motion was made by Patterson, seconded by Gibbons that applications
be submitted for both the replacing of the pipeline through the
tunnel and building of a fire station conplex under the Public Works
Act of 1976. Motion passed. Ayes 6 Nays 0
WATER SERVICE TO LAKE MARIE STATE PARR
City Administrator I. G. Johnson submitted a request from the State
of Oregon for the City of Reedsport to furnish water to the Lake
Marie State Park. After discussion of suitable fees, City Administrator
I. G. Johnson proposed a hook-up fee of $8,000 to $10,000 and a
minimum monthly charge of $150 a month with an extra charge for extra
usage. Such an amount he said could be justified. Mayor Tymchuk
recommended that these figures be proposed.
Motion was made by Nimmler, seconded by Anderson that City Administrator
I. G. Johnson be instructed to submit the proposed figure of $10,000
water hook-up charge for Lake Marie State Park to the State and that
he be given the authority to negotiate if necessary. Motion passed.
Ayes 6 Nays 0
August 2, 1976
Motion was made by Hanson, seconded by Patterson that a monthly
minimum charge of $175 on a 12 month basis be proposed for furnishing
water to the Lake Marie State Park. Motion passed. Ayes 6 Nays 0_
City Engineer Roy Erichsen stated that he believed that the City
should try to get some commitment from the State that they will pay
a Capital Improvement charge when a filtration plant or reservoir
are installed.
SECOND YEAR COMI^UNITY BLOCK GRA3S1T PROGRAM
Roy Erichsen reported that it is now 18 days after publication of
the Phase II Community Block Grant projects and no adverse comments
have been received. H now asked for permission to request release
from Housing and Urban Development of the $183,000 for the Second Year
^ Community Development project.
Motion was made by Hanson, seconded by Anderson that Mr. Erichsen
be instructed to request release by HUD of $183,000 of Community
Development Block Grant funds for the Second Year program in Reedsport.
Motion passed. Ayes 6 . Nays 0
MISCELLANEOUS
City Administrator I. G. Johnson announced that he was giving to the
news media a public notice that on Tuesday, August 10, 1976
representatives of H.G.E. Inc., Engineers and Planners, will be testing
sewer lines in Reedsport by use of smoke. The smoke is not harmful
and should not enter the premises unless a leak is present- Any
presence of smoke within any residence, business or other structure
should be reported to the men conducting the tests.
Councilman Ronald Hanson stated that he was having a picnic in his
back yard on Wednesday, August 4 honoring the bicyclists who would
be arriving from the Bike-Centennial tour. The Mayor and members of
the Council and city Administrator were invited to attend.
City Administrator I. G. Johnson announced that August 18 would be
the deadline for filing for candidates for Mayor and City Council.
Roy Erichsen announced that August 17 at 7:00 P. M. bids would be
opened on the second phase of the Bowman Road project (curbs and
gutters).
Permission was given for Hank Harrington to use volunteer workers to
help clear ground adjacent to the Dunes Headquarters for a ball park.
Mayor Tymchuk requested that HGE, Inc. set stakes to mark off the
additional land required by the Dunes Headquarters.
City Administrator I. G. Johnson presented a map of the Port of
Umpqua Economic Development project.
Motion was made by Nimmler, seconded by Anderson to approve the dike
request for the Port of Umpqua E. D. A. project to put a dike around
the property that will tie into the City of Reedsport treatment plant
to keep flood water out of the port property. Motion passed.
Ayes 6. Nays 0
City Administrator I. G. Johnson presented some figures for Council
members to consider in determining the amount of tax base increase
to be requested at the November election. Council members were
requested to study the matter and action will.be taken at the regular
meeting of August 9.
Discussion was held on the best method of handling future street
improvement needs. City Administrator I. G. Johnson stated that
because of the large amounts of money involved he would suggest
going to serial levies.
City engineer Roy Erichsen reported that the sewer system on Bowman
Road is half done and the water line is almost finished. Mr. Erichsen
commended Bert Bartow and the city crew for work done in grading and
preparing the site for the new city .warehouse. He stated that he
had never seen better work done by proi§essional contractors.
212
Meeting adjourned.
ATTEST:
Thomas S. Tym
!• G. Johnso&r~City Administrator Bernell McClay, R
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
AUGUST 9, 1976 at 8:00 P. M. AT THE CITY HALL
Present; Mayor Thomas S. Tymchuk
Council Members Ronald O. Hanson, President; H. J. Patterson,
Oscar Anderson, Albert Nimmler, Ben Henderson, Connie Gibbons
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Tymchuk.
Minutes of the July 12, 1976 regular meeting, the Budget meeting of
July 13, 1976 and the special meeting of August 2, 1976 were approved-
Mayor Thomas S. Tymchuk opened the public hearing on the proposed
budget for 1976-1977. There were no comments from the floor.
Motion was made by Anderson, seconded by Patterson that the budget
as approved at the budget meeting of July 13, 1976 be adopted and that
a Resolution be drawn up making the necessary appropriations to put
the budget into effect and to notify the proper state agencies of the
budgeted tax levy.
SECOND READING OF ORDINANCE ESTABLISHING A UTILITIES SYSTEM DEVELOPMENT
CHARGE AND PROVIDING STANDARDS FOR THE IMPOSITION AND PAYMENT THEREOF
was read by City Attorney William Jayne.
William Hardy asked if the third reading would be at the next regular
council meeting, city Administrator I. G. Johnson stated that it would.
After discussion, city Attorney William Jayne clarified that this
ordinance applies only to the city of Reedsport and not to outlying
areas of Gardiner and Winchester Bay. Charges within those areas
would be dealt with when the time comes.
Motion was made by Nimmler, seconded by Patterson that the second
reading of Ordinance Establishing a Utilities System Development
Charge be approved. Motion passed. Ayes 5 Nays 1 (Hanson)
TAX BASE INCREASE
The amount to be requested as a tax base in the November election
was discussed.
Motion was made by Hanson, seconded by Patterson that a tax base
increase of $95,000 be requested at the November election making
the total request $235,000. Motion passed. Ayes 5 Nays 0
PLANNING COMMISSION APPOINTMENT
Mayor Thomas S. Tymchuk recommended that Ms. Lou Davis be appointed
to the Planning Commission to complete the unejq^ired term of Ms.
Mildred Larson who resigned effective August 1.
Motion was made by Hanson, seconded by Patterson that Lou Davis be
appointed to the Planning Commission. Motion passed. Ayes 5 Nays 0__
COMMITTEE REPORTS
Water Committee - Oscar Anderson, Chairman
Councilman Anderson requested a report on the Bowman Road project.
City Administrator I. G. Johnson reported that the water system is
completed except for the testing. Laskey-Clifton Corp. is ready to
install the pumps.
August 9, 1976
Bids for construction of streets, curbs and gutters will be opened
next Monday, August 16 at 7:00 P. M. The amount of work done on the
street this fall will depend upon the weather and the recommendations
of the engineer.
Police Committee - H. J. Patterson, Chairmcin
Police Chief Orville Powell reported that one C.E.T.A. policeman
had resigned and he is now taking applications for a new C.E.T.A.
position. Applicants must be a resident of Douglas County.
Report of City Attorney
City Attorney William Jayne reported that he will have the Bicycle
Ordinance ready to present at the next council meeting.
^ Report of City Administrator
City Administrator I. G. Johnson stated that he will meet on Tuesday
at 11 o'clock with representatives of the Mass Transit Division and
the Bus Committee to discuss types of equipment and funding aspects.
City Administrator I. G. Johnson brought up for discussion some
problems with the Port of Umpqua E.D.A. port project. No action will
be taken until the Port of Umpqua engineer returns. Council members
were requested to visit the site so that they will have a better
understanding of the problems involved. Council members agreed to
get together after the Tuesday bid opening and visit the site.
Report of Mayor
Mayor Tymchuk reported that engineers from HGE, Inc. have started
the smoke testing of the sewer system. City Administrator I. G.
Johnson stated that property owners will have at least two years to
coricect whatever problems are detected.
Mayor Tymchuk reported that he had attended a meeting with represen
tatives of Council of Governments regarding the new Public Employmennt
Bill of 1976. Reports of amounts of money to be made available were
discouraging. He will attend another meeting with the Economic
Development Administration in Coquille on August 12 to discuss the
program further.
Mayor Tymchuk reminded people that the deadline for filing for
council positions or Mayor is Augist 18.
A special meeting of the City Council will be held next Monday,
August 16, at 8:00 p. M. after the bid opeing to consider the
bids for the Bowman Road street project.
Councilman Ronald Hanson reported on-the welcoming picnic held at
his home for the bicyclists who arcived here from Yorktown, Virginia
on the Bike-Centennial. He reported a very interesting evening.
They fed forty people with weiners,being furnished by the Lions"
Club and the remainder of the meal by the l^ansons.
City Administrator I. G. Johnson called attention to the welcoming
sign drawn by Al Richardson posted at the edge of town.
The following bills were approved for payment:
Fred Ralph sankey 155.00
Wayne Dean Edgar 27.00
Pacific security Bank 1645.06
City of Reedsport, Payroll Fund 1292.00
League of Oregon cities (Dental) 318.32
League of Oregon Cities (Sal. Con) 169.68
League of Oregon cities (Life) 370.00
League of Oregon Cities (Medical) 1876.12
Thomas S. Tymchuk 170.00
Oregon Mayors Association 41.00
Union Oil Company 120.06
Flaxel & Todd, Atttorneys/Carl Eugene Dodge 150.00
Reedsport Motor Freight 42.14
Louis Torsini 12.39
Kenny Kent 227.00
August 9, 1976
Reedsport Concrete Products 492.75
Clara J. Eddings 27.00
Randall Lloyd Johnson 27.00
Elmer Nelson 21.00
William Lavan Fowler 13.00
City of Reedsport, Payroll Fund 26321.66
City of Reedsport, Petty Cash . 41.64
William Stuart Earls 150.00
John Simoneau 19.60
Phillip Ernest Gibson 8.00
State of Oregon, Department of Motor Vehicles 10.00
Barco Coastal Supply, Inc. 76.60
Boise Cascade 442.91
Brookmead Dairy, Inc. 6.15
Central Lincoln PUD 1925.70
Coastal Parts & Supply 8.00
Coast to Coast Stores 183.69
Coos Bay Stationery Co. 99.05
Coos Bay Welders Supply Co. 37.48
Courier 15.12
Courier 545.34
Command Law Enforcement Equipment 147.90
Diehl-Fullhart Agency 22423.00
Daily Journal of Commerce 132.00
Delta Village 192.00
State of Oregon 257.59
Feenaughty Machinery Co. 288.65
Florence Auto Parts 14.91
Fred's Lock & Key . 21.90
Gardiner Grocery 43.95
General Telephone 731.23
Gem Chemical Co. 72.00
Hale & Rudin 351.00
Industrial Steel & Supply Co. 103.09
International City Management Assoc. 5.00
Jack's Auto Electric, Inc. 43.22
Jim's Umpqua Drug 4.70
Johnson Rock Products 92.40
K D U N Radio 6.00
Larry's TV 284.95
Law & Order 9.00
Legislative Counsel Committee 250.00
League of Oregon Cities 970.20
Kathleen R. Mast 155.95
Mast Bros. Automotive 5.00
Munnell & Sherrill, Inc. 56.64
Northwest Law Enforcement Equipment 209.22
Oregon Volunteer Firemen's Association 20.00
Nudelman Brothers 65.00
101 Service 26.60
Pacific Water Works Supply Co., Inc. 426.92
Paramount Pest Control, Inc. 10.00
Public Employes Retirement Fund 2259.79
Public Employes Retirement, Social Security 1914.45
Pennwalt Corporation 153.00
Reedsport Volunteer Fire Department 1134.00
Reedsport Volunteer Fire Department 110.65
Reedsport Auto Parts 366.96
Reedsport Laundry & Cleaners 70.50
Reedsport Logging Supply Company 22.95
Reedsport Union statdbon 3.50
Reedsport Concrete Products Co. 40.42
Roy's Tire Center 52.50
City of Reedsport 252.00
Stamper's J & J 20.50
Southwestern Oregon Firemen's Association 10.00
Southwestern Oregon Fire Chief's Association 10.00
Standard oil Company of California, V7estern 868.26
Supreme Sales Co., Inc. 370.14
Thomas S. Tymchuk ^39.50
Umpqua Building and Hardware, Inc. 248^.78
August 9, 1976
\
Umpqua Industrial Supply Co. 93. 78
Umpqua Regional Council of Governments 462. 00
Umpqua Watershed Resources Development Assoc. 5. 00
Wayne's Color Center 345. 80
Department of Revenue 67. 00
Bohemia Inc., Umpqua Division 815. 66
Coos Grange Supply Co. 18. 83
Reedsport Police Department 47. 59
Shell Oil Company 26. 14
Village Florist and Garden Center 19. 50
Xerox Corporation 356. 10
Xerox Corporation 110. 50
Michael Ray Welch/Nick Nylander, Attorney 100. 00
Ricky Lee Roberts 50. 00
State Accident Insurance Fund 1708. 32
Courier ^ ^ 156. 52
HGE, Inc. 11555. 69
Umpqua Sand and Gravel 41372. 78
Vick Chev-Buick, Inc. 2. 14
Ben Henderson 250. 00
TOTAL. EXPENDITURES $1360^38. 73
Meeting adjourned,
ATTEST:
Tymchuk
^ ^ •_ <L C Cj^-eS*-^
Tcity Administrator Bernell McClay, Rec.fsec
215
SPECIAL MESriNG OF THB COMMON COUNCIL OF THS CITY OF REEDSPORT ON
AUGUST 16, 1976 at 7:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S* Tymchuk
Council Menibers Ronald Hanson# President; Oscar Anderson#
Connie Gibbons# H* J* Patterson# Albert Niraaoler# Ben Henderson
City Administrator I* 6* Johnson
Meeting was called to order by Mayor Tymchuk*
Bids for the Bowman Road street improveoBent project were opened and
publicly read aloud.
The following bids were submitted:
^ Bohooia Inc. $112#161.32
K / Johnson Rock Products 122#450.50
Lai^ey-Clifton Corp. 110#087.80
Figures were <^ecked by HGE# Inc. La^ey-Clifton Corp. were announced
as the low bidder with all documents in order. Engineers' estimate
for the job was $112#204.75
Motion was made by Henderson# seconded by Gibbons that the contract
for the Bowman Road street improvement project be awaucded to Lai^ey-
Clifton Corp. of Ree^^port# Oregon for the amount of $110#087.80.
Motion passed. Aves 6 Navs 0
Knowltons# Inc. presented a plan to change their subdivision storm
sewer syst^ from the bubble-up basin as approved by the Planning
Commission to a water tight drain system along Lincoln Street wi^
outfall into Scott canyon. Council gave approval but requested that
Knowltons notify the Planning Commission by letter of the cdiange.
Knowltons also requested permission to proceed with roughing in the
road, city Administrator I. G. Johnson requested that they give
their grading plans to City Building Inspector M. R. DeVelbiss for
his recommendation.
August 16« 1976 ~ Special Council Meeting
A request by Robert Calcote to extend water and sewer lines to houses
lie is building in the Bowman Road Area was discussed.
Motion was made hy Hanson« seconded by Nimmler that Mr* Calcote
fumii^ the City with plans and specifications by an engineer for
the sewer and water service extension to serve present facilities
and any future expansion planned. Plans should include pipe size#
material# grades and contours of the area to ^ich the line is to
be laid. Motion passed. Aves 6 Navs 0
Mrs. Ray Morgan read a letter presenting the drainage probl^ at her
home at 886 S. Hill Drive. Problem was discussed. Mayor Tymchuk
assured Mrs. Morgan that the drainage system as planned by Knowltons
Inc. (^ould alleviate the drainage problem at her home.
Councilman Patterson# City Administrator I. 6. Johnson# some meoobers
of the Bus Committee and possibly Lee Fontaine of the State Mass
Transit Division will go to Bur^a# California on August 18 to look
at types of busses available for a city bus.
City Engineer# Roy Erichsen# again presented a problm v^ich has
developed with the Port of umpqua E.D.A. project. Meodaers of the
Council will make an inspection of the site following this meeting
to try to determine v&at is the best solution.
A special Council meeting will be held on August 23 at 8:00 P. M.
Meeting adjourned.
ATTESTS
^^'l^omas S. Tyt^S
son# City Administrator Bemell McClay# Rec^ Sec.
SPECIAL >!EETING OF THE COmOM COUNCIL OF THE CITY OF REEDSPORT ON AUGUST 23, 1976
AT 8:00 P.M, AT THE CITY HALL
I \
Present; vMayor Thomas S« Tymchuk
Council Members Roanld Hanson, President, H. J, Patterson,
Albert Nimmler and Ben Henderson
City Administrator Irving G, Johnson
Absent; Council Members Ben Henderson and Connie Gibbons
City Attorney l^lliam Jayne
\
The Meeting waSv called to order by Mayor Tymchuko
MUNICIPAL BUS COMMITTEE REPORT
\
Councilman H. J. Patterson, Chairman of the Municipal Bus Ccsnmittee, re
ported on the Committee's recent trip to Eureka, Califoimia. Oliver Perkins,
Jake Borge, Irving Johnson, H« G. Patterson and Lee LaFontaine, Transportation
Planner, Oregon Department of Transportation from Salem, all went to Eurekaon
August 18, 1976. The group inspected 3 buses and were favorably ijnpressed
with them. vTh^y reported the buses had been in service since March, 1976,
were averaging 12?§ miles per gallon of gasoline and had required no mainten
ance to speak of. The price range is much better than the diesel operated
Mercedes-Benz bus previously considered for purchase.
City Administrator Johnson reported the State had made up special need
bids for the 3 buses to be purchased. Of the 3 buses Reedsport has been
selected to receive one through the efforts of the Federal Mass Transit
Division Grant.
vSPECIAL MEETING-AUGUST 23, 1976 . . , ,
H. Jo Patterson moved, Albert Nimmler seconded that the City ask the
^State Department of Transportation that they be included in specifications
bids for the bus to be purchased. Motion passed^ Ayes U Nays 0
LIABILITY INSURANCE
Mr. Ralph Barker, representative of Diehl-Fullhart Insurance Agency,
explained to the Council ttie reason for the refund of $10«00 from the
1976-77 Liability Insjirance premium. He said the Insurance Agency's
blanket liability ^exempts responsibility resulting from Sw^ne Plu, inocula
tions. He stated that since the City has no pity operated Health Department
that the exclusion would in no way effect the liability coverage.
Ronald Hanson moved, Ben Henderson seconded that the $10.00 refund check
be processed if the City Attorney so authorizes City Administrator Johnson
to do so. Motion passed. Ayes U Nays 0
CABLE TEIEVISION FRANCHISE
Mr. Stanley Esselstrom, Owner of Cable Television Corporation, presented to
the Council a new Franchise Proposal prepared by the Federal QovemjnBnta-
The Federal Communications Commission has assumed control over all Cable
Television.
He asked that the Council read through the proposed franchise, make any
changes they felt necessary and discuss at the next regular Council
Meeting in September. The Mayor requested that copies of the original
Franchise ^reement be made so the Council could make comparisono
Meeting Adjourned.
ATTEST:
Thomas S. Tymchuk, May
I. G. Johnsogx'^^'"*^'*^ .^rl^^^Aninch, Recording Sec^ Pro tem
City Administrator
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
SEPTEMBER 1, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S* Tymchuk
Council Members Ronald Hanson* President; Oscar Anderson#
H. J. Patterson# Albert Nixnmler# Connie Gibbons
City Attorney William Jayne
City Administrator I* G. Johu^^ou
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Minutes of the special meeting of Au^st 2# 1976, the regular meeting
of August 9# 1976# the special meeting of August 17# 1976 and the
special meeting of August 23# 1976 were approved.
ORDINANCE #539 - THIRD REAPING OF ORDINANCE ESTABLISHING A UTILITIES
DEVELOPMENT CHARGE AND PROVIDING STANDARDS FOR THE IMPOSITION AND
PAYMENT THEREOF - Ordinance was read by title and in part by City
Attorney William Jayne
Grice
Bill/asked where the fibres set down by this ordinance came from
and why this ordinance is being passed at this time. Mayor Tymchuk
stated that such an ordinance is long overdue and this seemed a
good time in view of the cityls need for more money. He assured
Mr. Grice that no one is being picked on. Mr. Grice stated that he
was in favor of a charge but not so much and not at this time in
view of the urgent need for housing. Mayor Tymchuk stated that the
figures set down by the ordinance are lower than most cities are
enlarging. Councilman Hanson stated that <diarging for water and
sewer hook ups would not alleviate the need for money in the General
Fund as this money could not be put into the General Fund, city
Administrator I. G. Johnson stated that this money is earmarked for
future e^ansion inasmuch as the Wades Flat sewer system is over
taxed now. ordinance states that money so raised can be used for
repairs# maintenance# etc. Mr. Hanson requested information on the
status of funds other than the General Fund. City Administrator
I. G. Johnson reported that the Water Fund owes ^e Building Fund
$115 #000. Br^t Winston stated that he is in favor of water and
sewer connection charges if money is to be used for future e^qpansion
when present facilities are overtaxed, councilman Patterson stated
that he forsees the need for a filtration plant in the not too
distant future. Councilman Nimmler stated that the City has to plan
for e^ansion of its facilities as the city grows and that no charge
is ever popular but that additional money is necessary as the needs
of the city grow. Bill Hardy requested that the ordinance be changed
to eliminate the statement that such money can be used for "repairs
and maintenance".
Mayor Tymchuk recosB&ended that the ordinance be re-worded to
eliminate the clause "for repairs and maintenance".
Motion was made by Hanson# seconded by Patterson that Ordinance #539
be changed so that section v would read "money would be placed in
a separate fund# two thirds for sewer and one third for water and
that f^ds be used for no other purpose than for future e3q>ansion
of facilities." Motion passed. Aves 5 Navs 0
Motion was made by Nimmler# seconded by Gibbons to adopt Ordinance
#539 as amended.
Councilman Hanson stated that he believes that an increase in the
sewer users charge is a better way to raise funds and for that
reason he opposed passage of the ordinance. Motion passed. Aves 4
Navs 1 (Hanson)
YOUTH COMMITTEE APPOINTMENTS
Eileen Cary and Cheri Taylor were appointed to the Youth Comsiittee
for the year 1976-1977.
COMMITTEE REPORTS
Police - H. J. Patterson# chairman
Police Chief Orville Powell announced that he is short three people
in his department. One man has been hired and two more will be hired.
Streets and Sewers - Ronald Hanson# Chairman
Septenber 7, 1976
Ronald Hanson reported on a letter vihich he had received from
W. H* Walker of 950 View street containing many questions regarding
the J^owlton development and drainage in the area of his home* Olin
Martin led a discussion on possible problras that might develop
in that area as a result of the developmei^t* He stated that he
felt better inspections were needed, in order that future problems
mig^t be avoided* Drainage problems were discussed. Councilman
Ronald Hanson statfed that he h^^d inspected the site and could see
no problens, but the construction was not completed at that time*
Mayor Tymchuk requested qouncil members to again inspect the job
to see that it is being done properly* Councilman Hanson« Patterson«
Anderson and Gibbons stated that they would do so* Mayor Tymchuk
stated that a special meeting can be called if they deem it necessary*
Olin Martin requested clarification of liability if probleous develop.
City Attorney William Jayne stated that the developer would have
some liability and: he .assumed that City could have some*
Councilman Ronald Hanson presented plans vAiich he had received for
a recreational vehicle dumping station at the 76 station* No
objections were voiced if the plans meet state specifications*
Motion was made ^ Hanson« seconded by Anderson to approve the
plans for a dunqping station at the 76 station subject to s^proval
by the state* Motion passed* Aves 5 Navs 0
Report of Mayor
Mayor Tymcdiuk presented a letter from the Dunes National Recreation
Headquarters requesting that "yield" signs be posted to help correct
a dangerous traffic problem at the Headquarters* After discussion
it was decided that Mayor Tymchuk and city. Administrator I* G. Johnson
should inspect the site and try to work out a solution.
Councilman Ronald Hanson reported that the Bike-Centennial is now
over but that the bikers have made a most interesting summer for
the city. The Bike-Centennial flag has been presented to the City.
Mayor Tymchuk called upon Leonard Larson to eaqplain hss water problems<
Mr* Larson stated ,that he needs a water, tap to furnish water to his
home high on the hill in the Bowman Road area* The matter is
complicated because Mr* Larson's home is a considerable distance
from city lines* After discussion• City Administrator I* G* Johnson
stated that the City is conten^lating putting, in a loop in that
area v^ich will bring water service much closer to Mr* Larson's
home* Council agreed that# since this project has been under con
sideration for such a long time# Mr* Larson should not be charged
the hook-up fees as required by Ordinance #539* Work, can be completed
on the loop in about a week*
REPORT OF CITY ATTORNEy
City Attorney William Jayne reported that he had prepared the ballot
title for the proposed new tax base and, it has been taken to the
County Clerk and will be on the Novaod^er ballot*
Council member Connie Gibbons requested that material be made
available and that a program be started to educate people on the
need for a new tax base* City Administrator 1* G* Johnson stated
that he is in the process of getting sucdi information together and
he and the Mayor will work toward getting such a program started*
J^kie Viestenz asked if the Bicycle Ordinance has been prepared*
City Attorney William Jayne stated that it had not# but he will
have it ready by the next regular meeting*
REPORT OF CITY ADMINISTRATOR
City Administrator I* G* Johnson reported that he had received a
letter from Southern Pacific signed by a Mr* Ferguson stating that
the railroad crossing has been repaired as requested*
Mr* Johnson reported that he has copies of certificates for the two
sewer plant operators stating that they noW qualify for Group 3 plants.
September 7« 1976
City Administrator X* G. Johnson reported that he and Mayor Tymchuk
had attended a Public Works Conference in Eugene* information was
given on the handling of projects under the Public works Bill of
1976. Mr. Johnson stated that each individual project will be
judged on its own merit* especially tipon the amount of employment
it generates in an area* Engineering plans do not have to be
conpleted, but enough engineering has to be done to come up with
cost figures. Projects under $100*000 were being discouraged*
Water systems projects do not generally rate high because they do
not usually eaploy many people* However# the tunnel pipeline
project ^submitted by Reedsport would be almost entirely for wages
as the pipe has already been purchased*
Mr* Johnson stated that both the applications for the tuxmel pipeline
project and the fire station project have been e^proved by the A'-95
Review Board subject to approval by other state agencies* Ihe state ^
Fire Mar^all's Office has given the Reedsport fire station a very
high review.
Mayor Tymchuk reported that the Public Works program will not
accept projects unless you can show a clear title to the land
involved or an option. Mayor Tymchuk requested permission from
the Council for him and the Fire Chief to begin looking about for
suitable sites for a fire station with the intention of ei^er
buying or obtaining an option. Permission was given. If a new
fire station is built« plans call for the old one to become a part
of the police station. Any money left over from an approved project
can be used locally and thus could be applied to remodeling of the
police station.
City Administrator I. G. Johnson stated that he had received a
letter from the Gardiner Boom Cos^any acknowledging receipt of the
City Engineer's letter approving plans and specifications for the
Gardiner water system ixqprovonents.
Motion was made by Patterson, seconded by Hanson to accept the
revised plans of the Gardiner water system \0&ich have been changed
as requested and vdiich were presented for s^proval at the council
meeting of August 16, 1976. Contract documents# plans and fi^ecifications
as received and e^proved by the City Engineer are approved
by this motion. Motion passed. Ayes 5 Havs 0
v "
City Administrator I. G. Johnson presented a letter from HGE# Inc.
stating they have reviewed the detailed construction plans
and i^ecifications prepared by Douglas County for the Femacres
Development on Ranch Road. £lans are for the sanitary sewers#
storm sewers# streets and pumping station. Letter stated that
all of the planned work is designed and will be constructed in
accordance with City of Reedpport standards. Engineer Roy Erichsen
recommended approval by the City of these plans.
Motion was made by Nimmler# seconded by Patterson to accept the
plans for Femacres inc. as prepared by Douglas County and to so
notify the County Road Department. Motion passed. Aves 5
NaVS 0
City Administrator I. G. Johnson reported that Mayor Tymchuk has
been appointed to serve on the legislative committee of the League
of Or^on Cities for the 1977 session of the Oregon legislature.
This is the committee that develops League legislative proposals#
reviews other bills and determines League position on them and is
responsible for, overall strategy on the legislative program.
Mayor Tymchuk has also been re-appointed on the Coos-Curry-Douglas
Economic In^rovement Association Board of Directors for the fiscal
year 1976-77.
City Administrator I. G. Johnson reported that work on the Bowman
Road water system is almost completed and some work has been
started on the street contract.
Councilman Hanson requested that Mast Bros, be reooinded of their
agreement with the City not to park junk vehicles on the Urban
Renewal lots v^ich they rent. Marilyn Townsend was requested to so
September 7, 1976
inform them by letter.
Mayor Tymchuk requested that the information compiled for the new
tax base request be mailed to all candidates for city office*
The following bills were approved for payment:
City of Reedspoirt^ petty Cash
State of Oregon« Department of Motor V^icles
City of Reedsport« Payroll Fund
City of Reedsportf Payroll Account
Wilma Dean L\ike
Arthur Phillip willett
Pacific security Bank
League of Oregon cities - Life Insurance ,
League of Oregon Cities - Medical
League of Oregon Cities - Dental
League of Oregon cities - Salary Continuation
Douglas County sheriff
Douglas County £»heriff ,
school District 105
Southwestern Oregon community College
Port of umpqua
Lower UB^qua Hospital
I« 0* Johnson
Northwest Grocery Co.
Utt$>qua Plumbings
City of Reedsport, General Fund
City of Reedi^rt# Payroll Ftind
Randal E. Phillips
Sharon A. Ansama
Ida M* Baze
Bi^op G. Chester
Bemice G* D^itte
William I. HaJcki
Gary S. Harms
Estella M. Bailey
Walter B. Keating
Nellie G* Edson
Charles A. Schellhammer
Dorothy L. Winston
Melford Jm Thompson
Lynn M« Stewart
Patricia L. Beska
Rampna M* Gerard
Shairen K* Glasser
Anne G. Holland
Gilbert M. Ivie
Ronald C. Johnson
Eleanor Kalenius
Paul A* Ozendal
Viola L. Ishmael
Lois Johnson
Richard Kent
Clara Bathaway
Loleta Hankins
Darol woolsey
James Wells
Georgia Henderson
Eva Henson
Conrad E. Garman
James C. Batman
Penny A* Weathers
Connie J. Rice x
Carl Vem Shoem^er
Pacific Security Baxik
Allen Parts and Equipment Co.
Barco Coastal Supply« Inc.
Boise Cascade
Coastal Parts & supply
Courier
Courier
Central Lincoln PUD
47.14
5.00
1292.00
6500.00
53.00
12.00
160.00
365.00
1791.08
312.24
187.34
84.87
364.32
643.06
92.67
17.77
132.75
148.41
100.36
300.57
12400.00
24243.41
13.00
20.00
15.00
5.00
15.00
15.00
15.00
10.00
15.00
5.00
10.00
5.00
10.00
15.00
10.00
10.00
15.00
15.00
10.00
10.00
15.00
15.00
10.00
10.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
10.00
10.00
10.00
5.00
27.00
18097.50
75.85
25.50
53.01
8.10
119.87
9.97
1905.30
221
222 September 7, 1976
Lower Uznpqua Chandler of Commerce
Cozmnercial Lighting Products, Inc.
Jim unger
Fred's Lock & Key
Gardiner Grocery
General Telephone
Delores Grice
Harris Uniforms
HGEr Inc.
Jim's Umpqua Drug
Local Government personnel institute
Meter Box Equipment Co.
Northwest Divers Supply« Inc.
101 Service
Pacific Water Works Supply Co.« Inc.
Paramount Pest Control, inc.
Pennwalt Corp.
Social security Division
Public En^loyees Retirement
Reedsport Volunteer Fire Department
Reedspoxrt Outdoor shop. Inc.
Reedsport Auto Parts
Richie's Lawnmower Service Center
Roy's Tire Center
Ross' Flowers and Gifts
Scientific Products
Standard Oil Company of California
State Accident insurance Fund
Uxi^>qua Building & Hardware, Inc.
Umpqua Industrial Supply Co.
umpqua Plumbing Co.
Walker Ford Tractor Coapany
Mast Bros. Automotive
Brookmead Dairy, Inc.
Reedsport Laundry & Cleaners
The World
Legislative Counsel Committee
Procurement Division
Portland stasop & Seal Co.
Department of Revenue
Oregon Welding Supply
Coos Bay Welders supply Co.
Reedsport Police Department
Shell Oil Company
Pacific security Bank
Umpqua Branch, The Oregon Bank
Alex Kennedy
Doris E. VanVelkinburgh
David C. orr/Darrell Orr
American scientific & Chemical
Meeting adjourned.
ATTEST:
TOTAL
Thomas S. iymcHu]^
&ity Administrator Bemell Mcclay, R<
250.00
431.59
25.45
10.60
57.61
594.05
25.00
621.45
3484.30
4.68
110.00
93.94
31.50
29.35
446.57
10.00
448.00
1822.15
2169.82
639.00
7.05
260.42
31.00
2.75
7.90
19.38
844.32
1483.96
160.87
202.95
153.97
44.59
7.50
5.40
36.25
6.35
38.50
2500.00
18.03
115.00
13.50
4.00
103.98
16.95
4341.25
2725.00
35.00
305.00
100.00
23.55
$94852.57
ec. sec.
SPECIAL MBETINO OF THE COMMON COUNCIL OF THE CITY OF MEDSPORT ON SEPTEMBER 13, 223
1976 at 8:00 P.M. AT THE CITY HALL
Present: Council Members Ronald 0# Hanson, President, H» J« Patterson, Oscar
Anderson, Jr., Albert Nimmler, Ben Henderson and Conine Gibbons
Absent: Mayor Thomas Tjmichuk
City Attorney Vlilliam Jayne
The Meeting was called to order by Ronald Hanson^ President of the Council.
KNOWLTON SUB-DIVISION STORM WATBl DRAINAGE SYSTEM
Mr# Hanson announced the purpose of the special session was to discuss the
surface water drainage In^rovements between View Street and So. Hill Drive#
Installations have been made on Lincoln Street and above by developers
of the Knowlton Sub-Division.
Charles Knowlton and Dan Knowlton, spokesmen for the Knowlton group, drew
diagrams of the stoxm draim iJT5)rovement3 that have been installed* They
explained that the work was designed by an engineer and had been looked
over by other engineers favorably. They havB placed 18" pipe frcsn their
property line to Lincoln Street and So. Hill Drive, built,a special design
catch basin at that location and sloped their driveway so water will drain
into the basin. The 18" drain pipe then continues down Lincoln Street
and is connected by an 18" rubber pipe and proceeds down over the bank
into Scott Canyon, Storm water will flow through the system into Scott
Canyon where it is ,open for UOO ft. then through l60 ft. of 2U" pipe.
Knowltons installed the 21" pipe and Joined it to the City's new stoira
water system recently constructed on Bowman Road.
Several adjacent property owners were present and voiced'ftieir objections
to the Knowlton Developers.
Mr. and Mrs. W. H. Tfelker, 9^0 View Street, were concerned about the
erosion of the hill below their property. They'also objected to the
unsightly pipes protruding from the ground.
Mr. Olen M^in, 88? S. Hill Drive, said that the natural drain had been
effected and predicted disatfcrous damage to established property if the
new installation is inqjaired in years to come.
Mr. James Wblls, 890 View Street, said it looked as though the Knowltons
had done a good job but it remains that the people on View Street need
protection. He didn't l^ink that the Knowlton's $100,000.00 bond was
adequate. Any adverse event would effect everyone. He suggested that
they incr^e their bond.
TheBiowltons stated that they didn't know for how long their bond ^s in
effect. Henry Knowlton said that according to the Oregon Builder's Code
the recourse was 10 years. No one witii legal background was present to
verify.
Tern Hedgepeth, Chairman of the City Planning Commission, announced that
the Planning Commission would look over all these issues in the final plat
of the Knowlton Development.
No action vas taken by the Council. Meetiig adjourn;
ATTEST:
Siison, Mayor Pro-tem
_ _ _ . .
Shirlej' McAninch, Rec. Sec. !pro-iem
22^
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
SEPTEMBER 20, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas s* Tymchuk
Council Members Ronald Hanson, President; Albert Nimmler,
Oscar Anderson, H. J. Patterson, Connie Gibbons, Ben
Henderson
Meeting was called to order by Mayor Tymchuk.
Motion was made by Patterson, seconded by Anderson to ^prove
transfer of liquor license for the Reedsport Tavern from Howard
and Mary Blanken^ip to Lloyd Clifford Hinrichs and Yvonne (^al
Hinrichs. Motion passed. Aves 6 Navs 0
Mayor Tymchuk called upon Bill Grice to explain plans v^ich he
wanted s^proved for the Scott Terrace Planned Unit DeveloiMnent.
Mr. Grice requested s^proval for installing rolled curbs as has been
done in the cities of Eugene, Roseburg and Albany. Advantages of
the rolled curbs were cited as ease of installation and the fact
that they can be driven over thus making it unnecessary to break
out curbing to install driveways. Mr. Grice also requested s^proval
of three foot sidewalks. Planing Commission chairman, Thomas
Hedgepeth, stated that it was his understanding that a variance
was granted for the three fpot sidewalks v^en the plot plan for the
Planned Unit Development was approved by the Planning Commission
and the City Council. City Administrator I. 6. Johnson recommended
that since a final plat has not been filed it might avoid any
controversy if the Council took action on the sidewalks as well as
the curbs at this time.
Motion was made by Hanson, seconded by Gibbons that the Council
£^prove the installation of rolled curbs and three foot sidewalks
for the Scott Terrace Planned unit Developonent. Motion passed.
Aves 6 Navs 0
Mr. Grice requested clarification of the radius of paving whicdi
the City would require in the culdesac. Planning Commission Chairman
Hedgepeth stated that the Planning CouGoiission did not specify a
width of culdesac but his concern was that the size be sufficient
to allow for turning around of emergency v^icles such as fire
trucks. Mr. Hedgepeth stated that no variance was requested so city
standards would have to prevail. City Administrator I. G.* Johnson
stated that the 40 ft. radius of paving in the Forest Hills culdesacs
have been satisfactory. After discussion and further esqilanations
by Engineer Riley the following motion was made.
Motion was made by Hanson, seconded by Henderson that the Council
approve a 40 ft. radius of paving in the culdesac for Scott'Terrace
Planned unit Development. Motion passed. Aves 6 Navs 0
CALCOTE WATER AND SEWER EXTENSION
Robert calcote presented a plan i^ich had previously been submitted
for extension of water and sewer lines to a house %«hich he is
building in the Bowman Road area.
City Administrator I. G. Johnson stated that he could only quote
state requirements that water and sewer lines must be laid ten
feet ^art or sewer line must be three feet lower than water line
if laid on the same side of the street, a manhole would also have
to be included in the plan.
Chairman of the Planning Commission, Thomas Hedgepeth, stated that
since there* is the possibility of further development in the area
he is afraid that the City is in danger of getting a subdivision
without a subdivision and getting substandard streets, etc. He
would like to have some more concrete plans drawn up by an engineer
come before the Planning Commission. After much discussion. Mayor
Tymchuk recommended that the matter be referred to the Planning
Coimoission for their recommendation. Mr. Hedg^eth stated that
it could be brought up at the Planning Commission at the meeting
of September 27, but he could not guarantee speedy action until the
Planning Commission has been given time to consider all aspects of
the plan.
Septeoober 20« 1976
Motion was made by Hanson« seconded by Niaimler to refer the plans
submitted by Robert Calcote for water and sewer extension to the
Planning commission and to give Chairman Hedgepeth permission to
contact City Engineer Roy Erichsen for advice. Aves 6 Navs 0
SOOTH HILL DRIVE DRAINAGE PROBLm
Pete Barge of 836 s* H^ll Drive cooplained of the mud coming down
the street in rainy weather from the Knowlton development above.
After discussion« Council M^nbers agreed that it might help to have
the developer haul some rock into the area above South Hill Drive.
Mayor Tymchuk stated that he would contact the Knowltons and try to
get them to put some rock on their street to alleviate the problem
of mud on the street below.
Meeting adjourned.
ATTEST:
Thomas Tymchuk
225
I. G. JohnsM, City Administrator Bemell McClay# Reb. sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 4, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Cotmcil Mendsers Ronald O. Hanson# Oscar Anderson, H. J.
Patterson, Connie Gibbons. Albert Nimmler# Ben Henderson
Budget Committee members Roy Henderson, Brent Winston,
Ralph stuller
Citizens present were: Pete Mulder, Jackie Viestenz, H. F. Bethel,
James Mix, Hank Harrington, John Antos, Kay Antos, Robert Townsend,
Lois De^Velbiss, M. R. DeVelbiss, Zack Turner, Bill Eillebb, Larry
Saunders and members of the press Jerome Kenagy and Earl Sykes.
Meeting was called to order by Mayor Tymchuk for the purpose of
bringing infoxmation to the general public on the reasons for the
City's request for a new tax base to be voted on at the General
Election on NoveBd;)er 2.
Council member Connie Gibbons asked that the poor attendance be
made a matter of record. Some thirty letters had been mailed to
major civic organizations requesting that they send representatives
to the meeting. The meeting had also l>een publicized by radio and
newspaper.
City Administrator I. G. Johnson presented charts i^owing the present
General Fund needs of the City as well as a projected budget for
1977-78. It^s were discussed and questions answered. Memibers of
the Budget Committee and Council spoke in support of the tax base
request. Pete Mulder, President of the chamber of commerce, requested
information that he might present supporting a new tax base. He
stated that the Chamber of Commerce had always endorsed Port of
Umpqua and City efforts and they would do all poblsible to help in
educatmng the public on this need. Mayor Tymchuk stated that all
Council members and the City Administrator would be available at
any time to attend meetings of organizations to further e3q>lain the
budget needs of the City. Larry Saunders, candidate for Mayor,
stated that it is ridmculous to expect the City to operate on a
twenty year old tax base. Bill Lillebo, President of Rotary, stated
that he believed an effort should be made to inform Senior Citizens
groups.
Meeting adjourned.
ATTEST:
Thomas S.
•S-J' %
I. 6. Johnsra, City Administrator Bemell MccXay, Recr
Sec.
SPECIAL MEETIMO OF THE COMWN COtmCIL OF THE CITY OF REEDSPOOT ON OCTOBER 5, 1976
AT 8:00 P.M. AT THE CITY HALL
V
Present: Mayor Thomas S. Tymchuk
\
Council Members: Ronald Hanson, President, Connie Gibbons, Albert
Niramler and Oscar Anderson, Jr.
City Administrator: Irving Q. Johnson
Absent: Council Members: Ben Henderson and H. G. Patterson
City Attom^: William Jayne
City Engineer: Roy Erichsen
I&tyor Tymchuk called the meeting to order for the purpose of discussing a vari
ance request made by the Knowlton Developers. They have proposed to lay "P7C"
(un-plasticized Poly Vinyl Chloride) pipe in the South Hill Terrace Siib-Division
instead of the City's standard transits type pipe. The pipe would be used
for both the water and sewer lines.
City Engineer Roy Erichsen sent a four page letter to the City Administrator
approving the plans and material specified for use on the Knowlton Sub-Division.
The City Plaradng Ccanmission referred the matter to the Council for approval.
Mr. Charles Knowlton, spokesman for the Knowlton group, explained the difference
between transits pipe and PVC. He stated that the PVC pipe will outlast tran
sits and wiU withstand blows up to 22^ lbs., conqoared to transits idiich will
break at lbs. The Knowlton Sub-Division will "dead end" the system so there
is no chance that it will be added on to in the future. He also felt that the
colors of the pipe (Green for sewer and Blue for waterline) would be helpful
for maintenance purposes. The Department of Environmental Quality, State of
Vfeishington and some other cities in Oregon have approved the use of this type
of PVC pipe in their water and sewer systems. It is more expensive to purchase
than transite pipe but is cheaper to lay and easier to work with. Mr. Knowlton
proanised that as soon as the pipe is layed thsy would immediately proceed with
paving. He wishes to«complete this project before heavy rains set in.
Councilman Oscar Anderson, Jr. asked if it was a City Ordinance that transite
Ije used for all Qity water and sewer installations.
\ \ \ \ \
City Admii^istrator Johnson,said it i«as not an ordinance but City policy.
Mrs. Richard Luke, property owner, asked about grade of pipe. Since there are
many types and grades would the best be used? Mr. Knowlton assured her that
he will be using the best as Mr. Erichsen specified the physical strength
requirements and provisions in his letter to the City.
Mr. Richard Crueger asked about adapting the PVC pipe to existing City lines.
Mr. Knowlton told him it would be no problem as he can obtain adaptors from
the John M^sville Company.
The Mayor then asked Melvin DeVelbiss, City Building Official, his opinion of
PVC pipe. Mr. DeVelbiss stated that he agreed with Mr. Knowlton. The pipe is
better than transite and he felt -tiatitsrentually would be approved for commer
cial buildings.
Council Member Connie Gibbons moved the City accept the variance request and
grant permission to the Knowlton group to install the PVC pipe in the South
Hill Tenjace Sub-Division.as presented in their plan. ,
Ronald Hanson seconded. Motion passed. Ayes U Nays 0
Meeting adjourned.
ATTEST:
I. K Johr
City Administrator
momas
sniri^ McAninch
Redording Sec. Pro-tem
227
REGULAR MEETING OF THE COMMON COUNCIL OP THE CITY OF REEDSPORT
ON OCTOBER 11, 1976 at 8:00 P, M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Coiincil Members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Connie Gibbons, Ben Henderson, Albert
Nimmler
City Attorney William Jayne
City Administrator I. G. Johnson
Meeting was Ccdled to order by Mayor Tymchuk*
Mayor Tymchuk called for a period of silence in membry of Rudy
Ruppe, former Coimcilman, who recently passed away after a long
illness.
Minutes of the regular meeting of September 7, the special meeting
of September 13 and the special meeting of October 4, 1976 were
approved.
s
Mayor Tymchuk called for public input into two applications for
possible new public works projects, city Engineer, Roy Erichsen,
stated that applications for the following projects are being
conpleted:
1. A $450,000 application for a new fire hall
2. A $150,000 application for work to be done on the water
line through the tunnel
FIRE HALL PROJECT - CITIZEN INPUT
City Engineer, Roy Erichsen ^owed plans for a new fire hall, \^ich,
he es^lained, is a priority item in the Compr^ensive Study goals
for the next ten years. Project, if approved, could be 100 per
cent Federally funded, plans already have been submitted for the
A-95 Review in Salem.
Under Economic Impact, Mr. Erichsen stated that there is from
9.9 per cent to 10.2 per cent unemployment in Douglas County.
This project is estimated to generate 19,200 man hours of work
with 20 additional jobs for a period ot 6 months.
Fire Chief Zack Turner read a letter from State Fire Mar^all
Clyde Centers vdiich stated that he endorsed the Reedsport fire
station project as a much needed facility. Mr. Turner stated
^at this project would have long range effects on the community
in that it would help to make possible the hiring of full time
men on the Fire Department. This in turn could result in a
better fire rating and lower insurance rates. He also stated
that ^e present fire station facilities are too small and also
facilitiesineed to be centralized. The police station is also
inadequate and present Fire Department facility could be remodeled
for a new police Station. Mr. Turner has located two possible
sites for a new fire hall.
1. At the north end of the Pioneer School grounds
2. At the west end of the Courier office
Chief of Police Orville Powell reported that the Board of Police
Standards judged the present police facility inadequate in all
areas. Remodeling of the old fire hall could meet long range
needs for training space, storage, records, interview rooms etc.
for the Police Department.
Mayor Tymchuk stated that if any money is left from the $450,000
grant for the fire hall, the balance could be used in remodeling
for the police station.
Larry Saunders suggested that it might be better to add to the
old fire hall and try to get funding for building a new police
station. Mayor Tymchuk stated that there is not enough land, on
the present site to enlarge the present fire hall facilities to
meet Fire Department needs. City Engineer Roy Erichsen stated
that the new fire station plans would require an acre of ground.
October 11, 1976
Bill Hardy asked if the 9600 square feet for the proposed fire
station is all on one floor. Roy Erichsen stated that it is.
Mr. Hardy stated that the price of $44 per square foot seemed a
little high.
V < »
Councilman Patterson stated that he favored a new fire station
being located nearer the center of population.
City Engineer Roy Erichsen stated that plans are to utilize all
old existing buildings.
Wes Hillier asked if we have any guarantee that persons enployed
would come from the local area or if materials needed would be
purchased locally. Mr. Erichsen stated that inasmuch as the
Union Hall is located in Coos Bay, contractors can only bring
in key qien and must hire the rest from the Union Hall. As many ^
materials as can be provided locally will be used. He estimated
that $100,000 of materials can be purchased locally. Estimate
for this project would be 50 per cent of funding for labor and
50 per cept for materials. This he felt was another point in
favor of the project.
Councilman Nimmler stated that he thought the figure of $44
per square foot seemed high. City Engineer Roy Erichsen stated
that the building is to be built on reenforced concrete foundation
v^ich adds to the cost, but it is not advisable to cut costs on
essential areas and long range ne^ds ^ould be considered* He
stated that this figure is based on actual construction figures,
.since this same fire station has been built in.both Grants Pass
and North Bend.
Council Member Connie Gibbons stated that she would accept the
recommendation of the Fire Chief and City Engineer that this
facility is needed.
Councilman Hanson stated that he believed the figure quoted was
pretty high and evep if it is paid for by Federal funds the
tas^ayer in the long run is paying for it.
City Engineer Roy Erichsen stated that he wi^ed to make two
important points:
1. l^e fire station as planned would be planned this way
regardless of v^ether it were being paid for by Federal
money or by a bond issue.
2. The fire station as planned fits into the needs of the
city and growth pattern for the next fifteen years.
It is a part of the Conpr^ensive Plan and fits the
criteria of the grant program.
Councilman Anderson stated that he believes this to be a good
project and he favors it.
George Langdon questioned the projected growth of Reedsport in
the next 15 years. He stated that the economy here is entirely
dependent on woods products and he can not see such a growth
in this area. City Engineer Roy Erichsen stated that the Compr^
ensive Plan was worked out with assistance from the Douglas
County Planners using the best available information. City is
projected to increase to 6000 in the next 10 to 15 years. Mr.
Erichsen called attention to the developments going on at the
.present time. He also stated that the town is not entirely
dependent on the woods industry as tourism is growing at a
tremendous rate.
Mayor Tymchuk stated that it is es^ected that the city limits
will be extended 3/4 mile within the next year. The Port Commission
Industrial Park Development will also create jobs and bring people
into the area.
October 11, 1976
WATER LINE IMPROVEMENTS PROJECT - CITIZEN INPUT
City Engineer Roy Erichsen e^qplained scope of the proposed water
line project which would involve replacement of some 1300 feet
of old water line through the tunnel at the North end of Clear
Lake. Pipeline through the tunnel was originally installed
prior to 1916. There are three wooden lines in the tunnel, one
installed prior to 1916, one around 1930 and one in 1960. Project
would involve removing all old wooden lines from the tunnel and
replacing with one 24" pipe.
Project as outlined would generate 7,500 man hours of work or 15
jobs over a 3 month period.
Thomas Hedgepeth asked if this work would lessen danger of slides.
^ Mr. Erichsen stated that it would. Mr. Erichsen stated that while
worK is being done a teo^orary pump and pressure line would be
used to supply water to the City. He stated that the Clear Lake
water supply is projected to be adequate to supply the community
with water through the year 2025. Before this time installation
of a filtering plant will be necessary vdiich would then necessitate
installation of m&ters to control usage.
All Council Members present agreed that the work must be done
and that this is a worth v^ile project, councilman Hanson stated
that he felt this is ^ more urgent ^eed than the fire station.
There were no other citizen comments.
City Engineer Roy Erichsen requested that the Mayor and City
Administrator be authorized to sign documents so they can be
filed with required agencies.
Motion was made by Patterson, second by Henderson that the Mayor,
City Administrator and City Attorney be authorized to sign
documents for tiie fire station and water line projects as they
proceed. Motion passed. Aves 6 Navs 0
STATE REVENUE SEIARING RESOLUTION
City Administrator I. G. Johnson presented a letter from the
League of Oregon Cities requesting that cities adopt a resolution
in support of a state revenue j^aring program. Letter requested
that resolution state vAiat programs had been forced to be cut
back from lack of funds and in vAiat ways next year's budget
would be affected if revenue faring funds are not available.
Motion was made by Anderson, seconded by Patterson to adopt a
resolution supporting a state revenue i^aring program. Motion
passed. Aves 6 Navs 0
PETITION FOR STREET LIGHT ON MAPLE DRIVE
A petition was presented signed by property owners in the Maple
Drive area requesting that another street light be installed
^ there to help ward off vandalism. Matter was discussed and
^ City Administrator I. G. Johnson was instructed to contact the
Central Lincoln PUD for a recommendation.
PETITION FOR TRAFFIC CONTROL ON S. 19th STREET
Marie Pearl of 1908 Birch presented a petition signed by citizens
living in the area requesting better traffic control on the comer
of 19th and the road leading to Decker Point and for better police
control on s. 19th Street. Mayor Tymchuk requested Councilman
Ronald Hanson and Police Chief Orville Powell to investigate the
situation and make a recommendation.
PLANNING COMMISSION REPORT
Thomas Hedgepeth, Chairman of the Planning Commission, reported
that the Planning Commission had approved the water and sewer
hook-up for the Robert Calcote building and set a work session
for October 25 to work on requirements for LCDC.
COMMITTEE REPORTS
Water - Oscar Anderson, chairman
Water Superintendent Bert Bartow reported that the Rowe Street
water line had been extended to provide service for Leonard Larson.
October 11, 1976
Streets and Sewers - Ronald Hanson# chairman
Problems involved in the Bovnnan Road water, sewer and street
project were discussed* City Engineer Roy Brichsen stated that
before the street is paved he will have a TV camera run through
the sewer line the length of Bowman Road to determine v^at condition
that line is in. Mr. Erichsen stated that everything possible
will be done to es^edite this project before winter rains start.
ORDINANCE NO. 540 - AN ORDINANCE ESTABLISHING AND DESIGNATING A
BICYCLE ROUTE IN THE CITY OF REEDSPORT AND RESTRICTING PARKING
ON OREGON COAST HIGHWAY - Ordinance was read by Cxty Attorney
William Jayne. Ordinance was discussed. No adverse reaction to
the route had been reported.
Motion was made by Hanson, second by Nimmler that ordinance No.
540 be adopted. Motion carried. Aves 6 Navs 0 ^
Ordinance will go into effect thirty days from this date.
SCOTT TERRACE - FINAL PLAT
City Administrator I. G. J hnson reported receipt of a letter
from the Planning CommissiSn stating that the final plat of the
Scott Terrace Planned Unit Development had been approved with
Lot 29a deeded to the City of Reedsport. City Administrator
called attention of the Council to the fact that street dedication
in the plat also called for acceptance of all improvements such
as water, sewer, streets, storm drains, etc. vihich is something
that has never been in a plat before, city Attorney William Jayne
gave the opinion that it would be all right to sign the plat
inasmuch as this had been the understanding of the planning
Commission and their recommendation that the City assume this
maintenance even though this is a Planned Unit Development.
Motion was made by Patterson, second by Henderson that the Mayor
and city Administrator be authorized to sign the final plat for
Scott Terrace. Motion carried. Aves 6 Navs 0
MENASHA REQUEST FOR USE OF CITY ROAD
City Administrator I. G. Johnson presented a letter from Menasha
Corp. requesting use of a city owned road to haul logs from their
property near the city dximp. Letter was given to Councilman Ben
Henderson and he was rec[uested to investigate the matter and
come up with a recommendation for a reasonable fee for use of
this road.
RESOLUTION REGARDING BALLOT MEASURE #12
City Administrator I. G. Johnson presented a letter from the League
of Oregon Cities requesting thatv cities adopt a resolution
opposing Ballot Measure #12 vdiich would abolish the Coiincil of
Governments. Matter was discussed with agreement that it would
ma!ke it very hard for small cities to obtain valuable services
if this measure ^ould pass.
Motion was made by Nimmler, second by Patterson, that the City
of Reedsport pass a resolution opposing Ballot Measure #12. ^
Motion carried. Aves 6 Nays 0 ^
REQUEST FOR IMPROVEMENT OF LONGWOOD DRIVE
City Administrator I. G. Johnson presented a letter from Twin
City Builders requesting that inqprovements be made on Longwood
Drive in front of their property known as Woodland Apartments.
Mr. Johnson stated that inasmuch as this is a county road it is
a county responsibility. Copy of the letter had been sent to
the County Commissioners. Mayor Tymchuk requested Mr. Johnson
to write a letter to Twin City Builders on this matter.
REQUEST FOR CROSSWALK ON HIGHWAY 101
Mayor Tymchuk stated that he had received a< letter from Harry
Sprague requesting that the City take action on having a crosswalk
re->installed on Highway 101 at the Umpqua Shopping Center. City
Administrator I. G. Johnson stated that this is a State Highway
and they had never recognized that crossing as anything but a
school crossing vAiich was patrolled at the times it was being
used for school purposes. After the ^school was discontinued there.
October 11, 1976
the Highway Department requested that the City have power dis
continued to the flasher light and they took out the stripes and
flawing lights, olie letter was given to Chief of Police Orville
Powell to i Investigate and work with Mr. Johnson to see vdiat could
be done. Mayor Tymchuk also requested consideration of changing
the 20 wph speed limit on Winchester Avenue. City Administrator
I. G. Johnson stated that the 20 itiph in business discricts is
state law and that the City Attorney ^ould be consulted.
USE OF CITY PROPERTY ADJACENT TO DUNES HEADQUARTERS
Merv Cloe representing a group of citizens promoting construction
of a ball park presented a complaint against the City for allowing
the Dunes Headquarters to have more property adjacent to their
building for construction of a maintenance building.
City Attorney William Jayne and Mayor Tymchuk reviewed the two
years of effort necessary to get U. S. Plywood-Champion Inter
national to deed this land to the city of Reed^ort. Deed was
given with the stipulation that Dunes Headquarters were to be
allowed to use v^atever land they required for their facilities.
Any remaining land could be used by the City for park and recrea
tion purposes. Dimes Headquarters holds a 30 year lease on the
property for v^ich the City received $5000 per year. This amount
can be adjusted according to the amount of land they use and the
amount^ of inflation.
Merv Cloe and George Landon maintained that maintenance buildings
should not be allowed as that was not l^he best use of the land.
Jim Mix, director of the summer recreation program, stated that
thez^is no satisfactory ball park in tJie city. After much citizen
input and discussion. Mayor Tymchuk requested that Merv Cloe meet
with him and the Forest Service to try to work out an equitable
solution. City Engineer, Roy Erichsen, offered his services at
no cost to the City to try to find a way to resolve the controversy,
Mayor Tymchuk stated that he believes there is room in that area
for both the Headquarters and a satisfactory ball park.
The following bills were approved for payment:
City of Reedsport, General Fund
Mid Coast Electric Co.
David Walker Mays, Jr.
Dillwyn L. Gilbert
Nick Nylander, Attorney
Donald James Pollard
Donald James Pollard/Verden L. Hockett, Jr.
City of Reedsport, General Fund
Pacific Security Bank
Rick Wayne Hamilton
Felton Merle Fussell
Valorie Jane Moore
Charles Joseph Moore
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
The Courier
Laskey-Clifton Corp.
HGE, Inc.
League of Oregon Cities
League of Oregon cities
League of Oregon cities
James Cameron
State of Oregon, Department of Motor Vghicles
John R. Hausmann
Union Oil Company
Robert M. Hagan. Sr.
Pacific security Bank
League of Oregon cities (Life)
City of Reedsport Petty Ca^
Karl Richard Girard
Donald L. Jones
State of Oregon, Department of Motor V^icles
(Salary Con.)
(Medical
(Dental)
6200.00
20880.00
305.00
150.00
305.00
305.00
100.00
22.84
1515.00
5.00
5.00
5.00
5.00
1292.00
7500.00
40.13
13941.25
10630.30
168.93
1724.50
287.88
36.00
15.00
26.00
4.05
13.00
1560.00
370.00
43.56
25.00
75.00
10.00
231
232
October 11, 1976
Pacific Security Bank
Karl Lesley Fuller
Calvin Edgar
State of Oregon« Department of Motor Vehicles
Umpqua Sand & Gravel, Inc.
City of Reedsport, Petty Cash
City of Reedsport - Payroll
Pacific Security Bank
Douglas Lee Sommerville
Albert Rea Meserve
Howard Charles Blankenship
Laskey-Clifton Corp.
HGE, Inc.
HGE, Inc.
Mid Coast Electric
Oscar Anderson
Bohemia Inc., Umpqua Division
Brookmead Dairy, Inc.
Administrator, Building Codes Division
Barco Coastal Supply, inc.
Central Lincoln PUD
Chambers Pliimbing & Heating, Inc.
Coast to Coast Stores
Coos Bay Stationery Co.
Coos Grange Supply Co.
Coos Bay Welders Supply Co.
Courier
Department of Revenue, State Office Building
Feenaughty Machinery Co.
Florence Auto Parts
Fred*s Lock & Key
General Telephone
Gem Chemical Co. v
Dean Gill
SCM Glidden-Durkee
Hanson Automotive
Harris Uniforms
Jim's Umpqua Drug
International Association, Chiefs of Police
Johnson Rock products
Laskey-Clifton Corporation
League of Oregon cities
Meter Box Equipment Co.
Myrmo & Sons
A. E. Nelson Leather Co.
National Chemseardh
National Fire Protection Association
Northwest Divers Supply, Inc.
101.Service
Oregon Typewriter & Recorder
Oregon Welding Supply
State of Oregon Department of Motor V^icles
Pacific Water Works Supply
The Photo Lab
Public Employees Retirement Ftind
Social Security Division
Paramoxmt Pest Control, Inc.
Pennwalt Corp.
Department of General Services
Orville R. Powell
Reedsport Auto Parts
Reedsport Volunteer Fire Department
Reedsport Laundry & cleaners
Reedsport Outdoor Shop, Inc.
City of Reedsport
Reedsport Motor Freight, Inc.
Reedsport Police Department
Frank Rose
Ross' Flowers and Gifts
Sparling Envirotech
Standard Oil Co. of Cal., Western
15900.00
27.00
25.00
5.00
36576.41
50.00
24671.28
160.00
50.00
252.00
305.00
27890.93
3491.00
709.00
20020.50
2.00
116.95
3.15
36.63
7.13
1938.20
153.40
29.67
77.52
72.16
43.80
3.32
80.00
159.16
9.50
9.10
910.23
153.00
219.56
512.02
1.00
338.00
48.77
35.00
1146.04
144.20
73.07
93.94
70.30
49.50
58.47
59.36
35.50
7.00
145.45
27.62
15.00
874.63
64.40
2170.62
1905.66
10^00
153.00
245.00
31.10
225.45
630.00
34.75
12.66
252.00
170.22
102.87
10.00
17.00
59.47
961.50
October 18, 1976 \
Stalcup Equipment Co. 198,.48
State Accident Insurance Fund 1560,.37
Sun Printing Co. 214,.15
Teletron 745,.85
Umpqua Building & Hardware, Inc. 214,.71
Un^jqua Industrial Supply 101,.29
Walker Ford Tractor Con^an^- 38..60
Xerox Corp. 145,.34
B. F. Goodrich Tire Conpany 320,.07
Reedsport Rep^r ^ Maqhin^ Sljop, Inc, 50..25
Shell Oil Company 10.,70
Union Oil Conpany of California 7..61
Munnell & Sherrill, Inc. 1028..91
TOTAL $217119,.94
Meeting adjourned,
ATTEST:
oidas S. uk, y^ayor
!• G. Johnson, City Administrator Beraell McClay# Rec. Sec.
MINUTES OF THE SPBCI<AL MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON OCTOBER 25, 1976 at 8:00 P. M. AT THE CITY HALL
233
Present: Mayor Tymchuk
Council Members Ronald Hanson, President; Albert Nimmler
Osc,ar Anderson, H. J. Patterson, Ben Henderson, Connie
Gibbons
City Administrator I. G. Johnson
City Attorney William Jayne
Meeting was called to order by Mayor Thomas S. Tymchuk.
Mayor Tymchvik reported that he and Fire chief Zack Turner had
been investigating possible sites for a proposed new fire station.
Zack Turner was requested to report on the sites investigated.
1.
2.
3.
4.
5..
6.
7.
8.
School District 105 property
Property south of bowling alley on Frontage Road
Shopping center
a. B^ind Safeway
b. west of courier office
Holliday property b^ind 8th Avenue
Flatiron property
Kenny Kent property on Winchester Avenue
0ld bowling alley property
Property belonging to Reedsport Motor Freight
All of these sites were found to be either too small or offered
limited access unsuitable for fire trucks. Another site at
Third and Winchester offered the only piece of land largos enough
for the proposed fire station with suitable access. City Attorney
William Jayne had contacted the owner, Mrs Howard Hinsdale, and
had been told that the property was for sale for $30,000.
Mrs. Palmer also requested that th^ City look at property \^ich
she owned and thought might be suitable. Property is adjacent
to the Reed Apartments on 5th Street, Greenwood and Railroad
Avenue. Fire chief Zack Turner assured her that this would be
done.
234
October 25, 1976
Larry Saunders suggested that it might be better to seek funds
for building of a Police Station. Mayor Tymchuk stated that this
had been given consideration but that the fire station plans were
ready and could be put in operation within 90 days. Fire Station
was a part of the Compr^ensive Plan, offered the best employment
factor and appeared the most likely to be funded.
Motion was made by Patterson, second by Nimmler that the City of
Reedsport take a 120 day option on the piece of property owned
by Mrs. Howard Hinsdale, Lots 2, 3, 10, 11, 12, Block 81.
Motion carried. Aves 6 Nays 0
Meeting adjourned.
ATTEST:
OThomas S. T uk. Mayor
City Administrator Bemell McClay, Reb. 3ec.
REGULAR MEETING OF THE COMMON COtJNCIL OF THE CITY OF REEDSPORT
ON NOVEMBER 8, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson,
H. J. Patterson, Albert Nimmler, Connie Gibbons,
City Attorney William Jayne
City Administrator I. G. Johnson
Absent; Ben Henderson
Meeting was called to order by Mayor Tymchvik.
Minutes of the special meeting of September 13, the special
meeting of October 4, the special meeting of October 5, the regular
meeting of October 11 and the special meeting of October 25, 1976
were approved.
City auditor, Gaylord Vaughn, reported that the city audit was
completed and commended a fine job of keeping city books. He
congratulated Mr. Johnson for being some kind of a genius in the
handling of city funds. Mr. Vaughn also commended Mayor Tymchuk
for an outstanding job as City Mayor, stating that he had met
all qualifications in being conscientious, meeting challenges,
providing leadership and service and being innovative. He also
congratulated Ronald Hanson on his election for Mayor and
commended him for his work on City Council. He stated that all
possible cooperation would be given to him during his term of
office.
PLANNING COMMISSION - PLANNING ASSISTANCE GRANT APPLICATION
Thomas Hedgepeth, Chairman of the Planning Commission, reported
that the Planning Commission has been working to update the
city ordinances to meet state goals and guidelines. Work is
becoming more involved and demands more time thantplanning
Commission members have to give. Mr. Hedgepeth requested
permission from the Mayor and City Council to submit an appli
cation for L.C.D.C. grant funds. Budget was submitted for
$45,000 for an 18 month period to cover salary of a full time
planner and part time secretary and other expenses. Mr. Hedgepeth
stated that the City is not committed to any expenditure of city
funds except in kind services. Matter was discussed.
Motion was made by Hanson, second by Nimmler that the Council
pass a resolution authorizing the Mayor to sign the Planning
Commission Assistance Grant application for Land Conservation
and Development Commission funds. Motion passed. Aves 5 Nays (
November 8, 1976
UMPQUA LIGHTHOUSE STATE PARK WATER SERVICE AGREEMEI!3T
City Administrator I. G. Johnson outlined work v^ich had been
done to enable the City to provide water service to the Umpqua
Lighthouse State Park. City Attorney William Jayne presented
a proposed agreement for providing water service to this park.
Agreement included a provision that the State pay a $8,000
connection fee to the City of Reedsport and agrees to pay a
minimum monthly rate of $150 plus the in-district rate for
commercial users for anything over 40«000 cubic feet per month.
After studying and discussing provisions of the agreement the
following motion was made.
Motion was made by Patterson, second by Anderson that the Mayor
be authorized to sign the umpqua Lighthouse State Park Water
^ Service Agreement and that the plans as submitted be approved.
Motion passed. Aves 5 Nays 0
OPTION ON URBAN RENEWAL PROPERTY - UMPQUA INDUSTRIAL SUPPLY CO.
Martin Brandon, co-owner of Uir^Kjua Industrial Supply Company,
presented a request for option to buy urban Renewal land.
Block 75, Lots 4, 5, 6, plus triangle. City Administrator
I. G. Johnson requested that Marilyn Townsend outline the steps
necessary to accomplish this. Ms. Townsend stated that the
purchase price has been $18,000 since 1971. Buyers would be
required to put 10 per cent of this price on the option. They
then have 60 days to present preliminary plans drawn up by an
architect to the Planning Commission.
After discussion. Council agreed that they would be willing to
give Utt^qua Industrial owners 180 days.
Motion was made by Patterson, second by Nimmler that the Council
approve the granting of a 180 day option to Umpqua Industrial
Supply Company to purchase Urban Renewal land. Block 75, Lots
4, 5, 6, plus triangle at the purchase price of $18,000 with
ten per cent down payment. Motion passed. Aves 4 Navs 0
GARDINER BOOM COMPANY WATER SYSTEM
City Administrator I. G. ^Tohnson presented the following minutes
of a meeting on November i, 1976 between Dave Frisby of Inter
national Paper Conpany and Irving Johnson:
1. Meters will not be installed at this time, however,
meter boxes must be provided. Meters will still be supplied
by Contractor and delivered to City of Reedsport.
2. NO problem with flushing, except City Water System
Superintendent must be advised at least one day in advance.
Reedsport expects some turbidity problems.
235
3. Discussed hook ups. Separate service will be provided
for each, residence. Service will be brought to property line.
4. Completion - still looks good to have system conplete
and tied in by end of year. Expressed I. P. Co. objective
to have system turned over to Reedsport by end of 1976. Dis
cussed operation and maintenance of system during warranty
period. Operation and maintenance to be reviewed and dis cussed
further. Suggested I. P. Co. could enter into some form of
agreement for Reedsport to be conqpensated for any system problems.
5. Reservoir site - Irving wants City Engineer to make
recommendation for presentation to City Council. Several alter
natives are available:
a. Perpetual easement for reservoir site inside fence
and access road.
b. Perpetual easement of entire area shown on HGE drawing
sheet 1 of 3 entitled "Reservoir Site Plan and Pipeline."
c. Fee title to reservoir site inside of fence with
perpetual easement on access road plus perpetual
236
NoveniSDer 8, 1976
easement over balance of site to insure control.
I. P* Co* could continue to manage fiber growth and
f harvest.
6. Irving e^qpressed concern regarding chlorine residual
that will be available in Gardiner. This will have to be checked
once tljie system is in operation.
(Signed) D. £. Frisby
Problems of operating the system were discussed.
Motion was made by Patterson, second by Nimmler, that the Council
accept the general concept of anx agreement as outlined in the
minutes of the meeting of 11/1/76 with Gardiner Boom Company,
with items 4, 5, and 6 still to be negotiated. Motion passed. ^
Aves 4 Nays 0
LEAGUE OF OREGON CITIES CONVENTION
City Administrator I. G. Johnson stated that reservations have
been^ made for all persons planning to attend the convention.
$140 per person attending will be allowed^ for per diem and travel.
PLANNING COMMISSION
Mayor Tymchuk stated that one memjDer of the Planning Commission
is now living out of the city. City Attorney William Jayne stated
that he believes that this is legal to have as many as two members
living outside the city limits, but he will check further.
COMMITTEE REPORTS
Streets and Sewers - Ronald Hanson, Chairman
Councilman Hanson reported that he has inspected the Knowlton
Development, that the drainage l^Lne looks good, but they have yet
to install the rubber boot on the outfall. The street has been
paved, which idiovild alleviate the mud problem below. The only
problem h^ could see is in the yard of Mr. Bonneau on, Vi^w street
where mud is still washing into his carport. Mr. Hanson stated
that he will talk with Mr. Knowlton to try to get them to put in
some kind of diversion. Pete Mulder stated that the Knowltons
have been very cooperative in conplying with all requests.
Councilman Hanson reported on an investigation v^ich he had made
with Chief of Police Orville Powell on a citizen request for
rp-install^-ng the old Pioneer School cross walk on Highway 101.
Opinion of the committee was that a crosswalk at this location
would be more of a hazard than a benefit because it would give
pedestrians a false sense of security and that even a flashing
light does not provide adequate protection. Recommendation was
that no action be taken at this time.
Covincilman Hanson also reported on committee investigation with
Chief of Police Orville Powell on a citizen request for traffic
control on 19th Street between Highway 101 and Birch. The
following recommendations were made: ^
1. That the two Stop signs located on Dogwood at 19th Street
be removed and placed on 19th Street to stop the 19th
Street traffic at Dogwood.
2. That an additional stop sign be placed on 19th Street
at Birch to stop the traffic from speeding through the
intersection onto Birch or Decker Point Road.
Bus Committee.
Councilman Patterson reported that a city bus should be in
operation by March after a three year effort.
Fire Committee - Albert Nimmler, Ch.
Fire Chief Zack Turner reported that the old Reed building is
soon to be torn down. All legal procedures have been followed.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that the new city war^ouse
November 8, 1976
is nearing completion. Much of the finishing work will be done
by city personnel.
City Administrator I. G. Johnson reported that he has requested
Marilyn Townsend to attend a work session on bus procedures and
forms to be held in San Francisco on Thanksgiving week-end.
Mr. Johnson stated that power has been hooked up to the final
pxamp station by u. S. Plywood.
The following bills were approved for payment?
City of Reedsport
Pacific Security Bank
Donald W. Thompson, Inc.
HGE, Inc.
City of Reedsport - Payroll Fund
City of Reedsport - Payroll Fund
Jerry J. Wiese
James Cameron
Union Oil Company
State of Oregon - Department ^of Motor v^icles
Frank J. DeVore/Betty J. Springer
Pacific Security Bank
League of Oregon Cities
League of Oregon Cities
League of Oregon cities
League of Oregon Cities
Tom Benz, Sec. Treas. C.I.U.
Orville R. Powell, Chief of Police
City of Reedsport, Petty Cai^
Pacific Security Bank
Northwest Grocery
Duco-Lam Inc.
William winfield
Donald L. Holmes/Floyd Holmes
Patricia A. Gitchell/Jerry O. Lesan
Melvyn Dean Love-Jerry O. Lesan
Robert D. Laird
City of Reedsport - Payroll Fund
Morris J. Galj-en
James Cameron
Colleen Rider
David Rae Milner
Shirley Milner
Stanton Rider,
Robert £. Kruse
City of Reedsport, Petty Cash
Robert Laird, Attorney
U. S. Post Office
American Scientific & Chemical
Barco Coastal Supply Inc.
Bohemia Inc., Umpqua Division^
Central Lixicoln PUD
Coast to Coast Stores
Courier
Delta Village
Delta Village
George D. Jacobs
Diehl-Fullhart Agency
Department of Human Resources
Carlene Fitzlaff
State Forester
Frank's Jiger Sales
Jim Unger
Department of General Services
General Telephone
Glidden-Durkee Div. of SCM
Hale & Rudin
Harris Uniforms
Henderson Grocery, Inc.
International Assoc. Chiefs of Police
International Paper Company
6200.00
945.00
4416.89
772.60
1292.00
6500.00
50.00
51.00
202.96
5.00
.200.00
781.25
1700.85
291.23
145.53
365.00
10.00
74.10
46.34
1915.00
51.35
529.20
5.00
114.00
50.00
50.00
500.00
23654.79
100.00
23.00
5.00
5.00
5.00
5.00
5.00
44.66
330.00
142.40
51.00
33.95
^ 314.39
1968.40
23.75
68.09
39.50
176.95
117.59
443.00
503.42
94.19
167.20
145.00
15.95
12.00
818.47
67.56
18.00
72.75
4.92
12.87
850.80
237
238
N vember 8, 1976
o
Jack's Auto Electric, Inc.
Jim's Umpqua Drug
Mast Bros. Automotive
Northwest Law Enforcement Equipment
101 Service
Pacific Water Works Supply Co., Inc.
Paramount pest Control, Inc.
Pape Bros., Inc.
Pennwalt Corp.
Social Security Division
Public Employees Retirement Fund
Reedsport Auto Parts
Reedsport Concrete Products Co.
Reedsport Volunteer Fire Department
Reedsport Logging Supply Co.
Reedsport Laundry & Cleaners
Reedsport Police Department
Roy's Tire Center
Department of Revenue, State office Building
Shell Oil Conpany
Stamper's J & J Tire Co.
Stalcup Equipment Company
Standard Oil Company of California, Western
Tom Gregg, Toyota Dodge
Umpqua Building & Hardware, Inc.
Umpqua Industrial Supply Co.
Umpqua Plumbing Co.
Walker Ford Tractor Go.
Xerox Corporation
Coos Grange Supply Co.
Brookmead Dairy
Coos Bay Dredging Co.
State Accident Insurance Fund
Meeting adjourned-
TOTAL
ATTEST:
50.33
21.61
719.51
27.39
502.79
671.77
10.00
49.70
371.50
1787.69
2048.08
194.78
133.50
528.00
25.19
66.50
20.55
3.00
128.00
9.46
12.50
25.26
628.62
3.49
95.59
111.66
34.62
28.58
169.40
.32.81
4.80
12.07
1547.09
67679.74
Thomas S. Tymchuk, Aaayor
I. G. JohnsjbipfV'City Administrator ^mell McClay, RecJ Sec.
November 18, 1976
The Abstract of Voting from the County Clerk's office for the
November 2, 1976 General Election, City of Reedsport, were
received and reviewed by Mayor Thomas S. Tymchuk euid City
Administrator I. G. Johnson. The following votes were tabulated;
MAYOR
Ronald O.^ Hanson
Thomas S. Tymchuk
Larry L. Saunders
COUNCILPERSONS AT LARGE
Precinct #3 (Pioneer)
Robert E. Townsend
Jacqueline Viestenz
Al Dorsey (write-in)
Precinct #4 (Highlands)
Ben Henderson
Rosie Lillebo (write-in)
Precinct #5 (Forest Hills
H. F. (Shorty) Bethel
David K. Irwin
MEASURE #51 TAX BASE
Yes
No
758 votes
593
399
954 votes
584
2
1371
4
721
666
577 votes
925
239
REGULAR MEETING OP THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON DECEMBER 6, 1976 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Thomas S. Tymchuk
Council Members Ronald Hanson, President; Oscar Anderson;
Connie Gibbons; Albert Nimmler; H. J. Patterson
Ben Henderson
City Aoministrator I. G. Johnson
City Attorney William Jayne
Youth Committee - Cheri Taylor
Meeting was called to roder by Mayor Thomas S. Tymchuk.
Minutes of the regular council meeting of November 8 were approved.
COMPLAINT ON CONDITION OF ROWE STREET
^ City Administrator I. G. Johnson had presented a letter to the
members of the Council from Mr. Hlebechuk, a resident of Rowe Street,
cortplaining on the condition of that street. Mr. Johnson reported
that since that time he had talked with Mr. Hlebechuk and esqjlained
to him that Rowe Street had never been brought up to standard for
acceptance for maintenance by the City. He stated that he now
understands the situation.
CANVASSING OF BALLOTS
City Administrator I. G. Johnson reported that ballots for the
November 2, 1976 General Election for the City of Reedsport had
been canvassed with votes as recorded in the minutes on November 18
tabulated. Certificates of Election have been mailed to all
successful candidates.
COMMITTEE REPORTS
Streets and Sewers - Ronald Hanson, Chairman
Councilman Nimmler stated that mud and dirt is building up in the
alley in the vicinity of the Oregon Bank. Condition is caused
by debris from a car wash operated by Grover Woods. City Adminis
trator I. G. Johnson stated that he will have someone look into
the matter.
PLANNING COMMISSION H CLYDE PIKE DEVELOPMENT NEAR LEEDS ISLAND
Thomas Hedgepeth, Chairman of the Planning Commission, reported
on activities of the PlcUining Commission. He stated that he had
received an application for a request by Clyde Pike to build a
boat basin on the Umpqua River near Leeds Island. He stated that
such a development will have an impact on the City because access
will be by Ranch Road. Mr. Hedgepeth requested that the City Council
request that the Corps of Engineers hold a, public hearing in
Reedsport on the project.
Motion was made by Patterson, second by Hanson that the City Council
request the Corps of Engineers to call for a public hearing in
Reedsport on the proposed development by Clyde Pike near Leeds
Island on the Umpqua River. Motion passed. Ayes 5 Nays 0
(Henderson absent)
PETITION FOR ANNEXATION OF BERN ACRES
City Attorney William Jayne presented a petition for annexation
of Fern Acres development and rec^ested that a public hearing be
called for the next council meeting.
Motion was made by Anderson, second by Hanson that a public hearing
for annexation of Fern Acres development be called for at the next
regular Council meeting. Motion passed. Ayes 5 NayS"'. 0
(Henderson absent)
REPORT OF CITY ATTORNEY
City Attorney William Jayne stated that he had received a letter
of complaint from w. H. Walker with many questions to be answered
regarding the Knowlton development above View Street. Council
discussed the matter. Councilman Hanson stated that this had come
up previously, but after investigation, he felt that the Knowltons
had done everything legally and properly. Mr. Jayne stated that
he would answer the letter.
December 6, 1976
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson presented a report showing that
the City of Reedsport has received a total of $1,486,444 in
Federal Funds for projects during the year 1976.
City Administrator I. G. Johnson reported that a letter had been
sent to the Umpqua Regional Council of Govei:nments stating that
the City of Reedsport has no adverse comments regarding the proposed
r^abilitation work on the rebuilding of the Umpqua jetty-
Councilman Henderson arrived.
MENASKLA REQUEST FOR RIGHT OF WAY ACROSS CITY PROPERTY
Councilman Ben Henderson reported that he had investigated the
request and would recommend that the City grant Menasha permission
to cross city property to reach and log their property off
Schofield Road. City Attorney William Jayne stated that he could
see no problem. Council discussed the matter and felt that co
operation with Menasha would be of mutual benefit.
Motion was made by Nimmler, second by Patterson that the City of
Reedsport grant Menasha Corporation a 24 month easement on right
of way which they needed to their property lying in Section 9,
Township 22, Range 11 W. (Refer to map as made a part of our
granted easement.) Motion passed. Ayes 6 Nays 0
Merv doe presented a drawing of a proposed park and ball park
development adjacent to the Dunes Headquarters. Mayor Tymchiik
recommended that any action on this matter be postponed until the
January meeting.
The following bills were approved for payment.
Pacific Security Bank
Vick Chev-Buick Inc.
Robert Townsend
Ronald O. Hanson
Ben Henderson
Albert Nimmler
Oscar Anderson
H. J. Patterson
Connie Gibbons
Heinz Kaufmann
Thomas Hedgepeth
Patricia VanLeuvan
I. G. Johnson
City of Reedsport - Payroll Fund
City of Reedsport - Payroll Fund
State of Oregon, Department of Motor, Vehicles
Reedsport Motor Freight, Inc.
Laskey Clifton Corp.
HGE, Inc. Engineers & Planners
Mid Coast Electric
Mid Coast Electric
HGE, Inc., Engineers
League of Oregon Cities Trust
League of Oregon cities Trust
League of Oregon Cities Trust
League of Oregon Cities Trust
Union Oil Company
HGE, Inc.
Publications Center
Marion C. Green
Eugene J. Snarski
Brent W. Winston
Anna I. Plov
William M. Smith
Megan E. Taylor
Shirley M. Wilson
Mary R. Prater
Lynn R. Wilson
Robert E. Sanders
310.00
27.20
140.00
140.00
140.00
140.00
140.00
140.00
140.00
140.00
140.00
140.00
110.00
1292.00
6500.00
5.00
171.92
38032.56
1147.00
10000.00
8791.09
2089.20
1761.14
291.24
370.00
160.17
24.35
12278.00
10.00
5.00
55.00
5.00
10.00
5.00
10.00
5.00
10.00
5.00
10.00
December 6, 1976
LaHoy H. Parent 10,.00
Daisy M. Peterson 10,.00
Noma I. Nunn 10,.00
Claude A. Ruppert 10,.00
Lois M. Sewell 5,.00
Stephanie J. Weist 10,.00
Daniel L. Campbell 5,.00
Edward Trachsel 5,.00
Judith A. Thompson 5,.00
Judith L. Thomason 5,.00
Marcella J. Bower 5,.00
Martha J- Richardson 5,.00
Marilyn A. Remen 5,.00
James P. Unger 5,.00
Jerry L. Beska 5,.00
Douglas M. Murray 5,.00
June A. Phares 5,.00
Luella A. Williamson 5,.00
Karen B. Wilson 5,.00
Elizabeth E. Thompson 5..00
Kathleen M. Sherwood 10..00
Larry L. Shipley 10,.00
Edward S. Tillis 10,.00
Matthew J. Thompson 5..00
Patricia J. Winters 5,.00
Robert D. Wilson 5,.00
June M. Unger 5..00
Joyce N. Rose 10,.00
jens C. Fredericksen 10..00
Nada J. Rose 5,.00
Freda M. Chappelle 10..00
Marilyn Townsend 100,.00
Globe Travel Service 118,.00
Myma L. Gift 10,.00
City of Reedsport, Payroll Fund 25003,.02
Dick Thaler 855,.00
General Electric - Mobil Division 188,.68
Northwest Grocery 91,.80
Motor Vehicles Division 10,.00
James Lavern Butler 21,.00
City of Reedsport, General Fund 6200,.00
Umpcjua Sand & Gravel 4768,.10
Umpqua Sand & Gravel 1654,.49
Joseph Neil Wicks 27,.00
Shirley M. Wilson 5,.00
Barco Coastal Supply, Inc. 40,.29
Bohemia Inc., Umpqua Division 102,.76
Central Lincoln PUD 1961,.50
City of Reedsport, Community Building Fund 5000..00
W. J. Conrad Lumber Co. 319..32
Coos Bay Stationery Co. 29..22
Diehl-Fullhart Agency 297,.00
Entenmann-Rovin Co. 23..10
Ferguson Test Kits & Instriaments, Inc. 31..08
Florence Auto Parts 81..00
General Telephone Co. 748..12
Harris Uniforms 18..40
The International City Management Assoc. 96..60
Jack's Auto Electric, inc. 109..81
Jim's Umpqua Drug 30.,21
Mid Coast Electric Corp. 513,,31
Department of Revenue 60,,00
Mid Coast Electric, Inc. 2175.,51
Millipore Corporation 35.,74
Nudelman Brothers 61,,50
101 Service 14,,00
Pacific Security Bank 106,,25
Pacific .Water Works Supply Co. Inc. 155,,10
Paramount pest Control, Inc. 10.,00
Pennwalt Corp. 153. 00
The Photo Lab 56. 00
Social Security Division 1779-;.18
Public Employes Retirement Fund 2130..65
Public Employee Law Bulletin 25,.00
Orville R. Powell 39,.10
Reedsport Auto Parts 314,.56
City of Reedsport 252,.00
Lower Umpqua Recreation 2000,.00
Reedsport Concrete Products Co. 5,.50
Reedsport Volunteer Fire Dept. 1062,.00
Reedsport Logging Supply Co. 7,.00
Reedsport Outdoor Shop, Inc.
Roy's Tire Center
40,.20
15,.50
The Seacliff 14,.00
State Accident Insurance Fund 1622,.08
Umpqua Building & Hardware, Inc. 29,.84
Umpqua Industrial Supply Co., 186,.92
Union Oil Company 131,.89
Gaylord Vaughn 1300,.00
Xerox Corporation 145,.00
C. J. O'Neil & Co. 28,.50
Stampers J & J Tire Co. 4,.25
Northwest Law Enforcement Equipment 38,.43
Coos Bay Welders Supply Co. 23,.75
Courier 102,.44
Public Enployee Law Bulletin 5,.00
Reedsport Laundry & Cleaners 56,.00
147680,.57
Meeting adjourned.
ATTEST:
TOTAL
I. G. Jo , City Administrator Bernell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF HEEDSPORT
ON DECEMBER 13, 1976 AT 8:00 P.M. AT THE CITY HALL.
Present: Mayor Thomas Tymcrhiik
Council Members: Ronald Hanson,^ President,
Oscar Anderson, Jr., Albert Nimmler, Connie
Gibbons and Ben Henderson.
City Administrator: Irving G. Johnson
Absent: Council Member H. J. Patterson
City Attorney William Jayne
TITLE II PUBLIC WORKS ACT OF 1976 GRANT FUNDS
SUPPLEMENTARY BUDGET 1976-1^
The meeting was called to order by Mayor Tymchuk. He
announced that this meeting was called for the purpose of dis
cussing the disbursement of Title II Public Works Act of 1976
Federal Grant Funds.
City Administrator Johnson reported that the City had
recently received $10,890.00 of the Title II Grant funds. The
amount of the total grant is determined on the percent of un
employment in the area. The purpose is to keep employment stable
and the money must be used according to rules developed by the
U. S. Treasury Department.
icember 6, 1976
SociaI>S^urity Division
Public En^^)i^es Retirement Fund
Public EmployfeeLaw Bulletin
Orville R. Powel.
Reedsport Auto Parti
City of Reedsport
Lower Umpqua Recreation
Reedsport Concrete Products Cdv
Reedsport Volunteer Fire Dept.
Reedsport Logging Supply Co^
Reedsport Outdoor Shop,
Roy's Tire Center
The Seacliff
State Accident,.5^surance Fund
Umpqua BudJj^iifig & Hardware, Inc
Umpqua Industrial Supply Co.,
Uniopk-^l Company
Gjaylord Vaughn
Xerox Corporation
177^8
10.65
25.00
39.10
314.56
252.00
2000.00
5.50
1062.00
7.00
40.20
15.50
14.00
1622.08
29.84
186.92
131.89
1300.00
145.00
SPECIAL MEETING - DECEMBER 13, 1976 - CONTINUED
The rules include the following:
Assurance that the funds will be used for the mainten
ance of public employment and basic service levels;
Assurance that the funds will be spent in six months#
Assurance that proper fiscal control and accounting pro
cedures will be used.
Assurance that reasonable reports will be provided to the
Secretary of the Treasury and also be published in a local
paper of general circulation; and
Assurance that non-discrimination and Bacon-Davis require
ments will be met.
A supplemental budget for fiscal year 1976-1977 was
presented for the Council's approval. It was based on the
expected grant of $20,000.00 and to be used over the next six
month period. Budget expenditures included the personal services
of: Park Supt. $U,250.00, Laborer $3,536.00, Building Inspector
$1,014.0.00, Custodian $900.00, Grader Operator $i|},160.00, Payroll
taxes and insurance $3,500.00, Police Dept. copy machine lease
$900.00 and miscellaneous Police supplies $14-50.00, and
General Operating Contingencies of ^1,261}..00.
Council Member Ronald Hanson moved that the Council adopt
the supplemental budget for 1976-1977 as presented. Oscar
Anderson, Jr. seconded. Motion carried. Ayes ^ Nayes ^
Meeting was adjourned.
ATTEST:
I. G. ^o^son. City Administrator
Thomas Tymchuk, >Prayo
Shirle/McAninch
Rec. Sec. Pro-Tem
:43
2M
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
JANUARY 10, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Outgoing Mayor Thomas S. Tymchuk
Mayor Ronald O. Hanson
Council Members H. J. Patterson, Albert Nimmler, Connie
Gibbons, H. F. (Shorty) Bethel, Robert Townsend
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Mayor Tymchuk expressed satisfaction that so many of the projects
which he had actively promoted had been accomplished. The Bowman
Road water, sewer and street improvements should be completed by
the summer of this year. The bus for the Rural Transportation
Demonstration program should arrive in Reedsport by February. He
expressed disappointment that the fire hall and tunnel water line
projects were not funded. He stated that he believes that money
will be made available by the Federal government within a few
months and that these two projects stand a good chance of being
funded. He urged that the City write letters to Congress urging
approval of these projects.
Mayor Tymchuk expressed thanks to the City Administrator, city office
personnel, city crews, Police and Fire Departments, members of the
City Council and Louis Torsini, manager of the Community Building,
for their fine cooperation during his terms of office.
Minutes of the regular meeting of December 6, 1976 and the special
meeting of December 13, 1976 were approved.
OATH OF OFFICE
City Administrator I. G. Johnson administered the Oath of Office to
elected Mayor Ronald O. Hanson and elected Council members Robert
Townsend and H. F. (Shorty) Bethel.
Outgoing Mayor Thomas S. Tymchuk presented the gavel of his office
to Mayor Ronald Hanson who then continued with the meeting. Mayor
Hanson thanked Mayor Tymchuk and outgoing Council member Oscar
Anderson for their many years of service to the City.
ELECTION OF COUNCIL PRESIDENT
Nominations for Council President were called for by Mayor Ronald O.
Hanson. Motion was made by H. J. Patterson, second by Connie Gibbons
that Albert Nimmler be nominated for Council President.
Motion was made, seconded and passed that nominations be closed.
Albert Nimmler was unanimously elected Council President.
APPOINTMENT OF COMT^ITTEES
Mayor Hanson appointed the following committees.
Fire - Ben Henderson, Ch., Robert Townsend
Water - Connie Gibbons, Ch., Albert Nimmler
Police - H. J. Patterson, Ch., Ben Henderson
Finance - H. F. Bethel, Ch., H. J. Patterson
Street - Albert Nimmler, Ch., H. F. Bethel
Building, Playground and Lights - Robert Townsend, Ch., Connie
Gibbons
Bus - H. J. Patterson, Ch., Robert Townsend
Youth - Mayor Ronald O. Hanson, Ch.
SUPPLEMENTAL BUDGET HEARING
City Administrator I. G. Johnson called for a public hearing on the
proposed Supplemental Budget as presented and approved by the City
Council at the December 13, 1976 special meeting. Budget was approved
for the purpose of meeting the requirements of Title II "Counter
cyclical Payments" of the Local Public Works Capital Development and
Investment Act of 1976. No citizens commented on the budget.
Motion was made by Townsend, second by Nimmler that the supplemental
budget for Title II Countercyclical Payments of the Local Public
Works Capital Development and Investment Act of 1976 in the amount
of $20,000 be adopted. Motion passed. Ayes 5 Nays Q
Motion was made by Albert Nimmler, second by Connie Gibbons to pass
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
JANUARY 10, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Outgoing Mayor Thomas S- Tymchuk
Mayor Ronald O. Hanson
Council Members H. J. Patterson, Albert Niramler, Connie
Gibbons, H. F. (Shorty) Bethel, Robert Townsend
Absent: Ben Henderson
Meeting was called to order by Mayor Tymchuk.
Mayor Tymchuk expressed satisfaction that so many of the projects
which he had actively promoted had been accomplished. The Bowman
Road water, sewer and street improvements should be completed by
the summer of this year. The bus for the Rural Transportation
Demonstration program should arrive in Reedsport by February. He
expressed disappointment that the fire hall and tunnel water line
projects were not funded. He stated that he believes that money
will be made available by the Federal government within a few
months and that these two projects stand a good chance of being
funded. He urged that the City write letters to Congress urging
approval of these projects.
Mayor Tymchuk expressed thanks to the City Administrator, city office
personnel, city crews, Police and Fire Departments, members of the
City Council and Louis Torsini, manager of the Community Building,
for the'ir fine cooperation during his terms of office.
Minutes of the regular meeting of December 6, 1976 and the special
meeting of December 13, 1976 were approved.
OATH OF OFFICE
City Administrator I. G. Johnson administered the Oath of Office to
elected Mayor Ronald O. Hanson and elected Council members Robert
Townsend and H. F. (Shorty) Bethel.
Outgoing Mayor Thomas S. Tymchuk presented the gavel of his office
to Mayor Ronald Hanson who then continued with the meeting. Mayor
Hanson thanked Mayor Tymchuk and outgoing Council member Oscar
Anderson for their many years of service to the City.
ELECTION OF COUNCIL PRESIDENT
Nominations for Council President were called for by Mayor Ronald O.
Hanson. Motion was made by H. J. Patterson, second by Connie Gibbons
that Albert Nimmler be nominated for Council President.
Motion was made, seconded and passed that nominations be closed.
Albert Nimmler was unanimously elected Council President.
APPOINTMENT OF COMT/IITT-EES
Mayor Hanson appointed the following committees.
Fire - Ben Henderson, Ch., Robert Townsend
Water - Connie Gibbons, Ch., Albert Nimmler
Police - H. J. Patterson, Ch., Ben Henderson
Finance - H. F. Bethel, Ch. , H. J. JPatterson
Street - Albert Nimmler, Ch., H. F. Bethel
Building, Playground and Lights - Robert Townsend, Ch., Connie
Gibbons
Bus - H. J. Patterson, Ch., Robert Townsend
Youth - Mayor Ronald O. Hanson, Ch.
SUPPLEMENTAL BUDGET HEARING
City Administrator I. G. Johnson called for a public hearing on the
proposed Supplemental Budget as presented and approved by the City
Council at the December 13, 1976 special meeting. Budget was approved
for the purpose of meeting the requirements of Title II "Counter
cyclical Payments" of the Local Public Works Capital Development and
Investment Act of 1976. No citizens commented on the budget.
Motion was made by Townsend, second by Nimmler that the supplemental
budget for Title II Countercyclical Payments of the Local Public
Works Capital Development and Investment Act of 1976 in the amount
of $20,000 be adopted. Motion passed. Ayes 5 Nays 0
Motion was made by Albert Nimmler, second by Connie Gibbons to pass
245
January 10, 1977
the Resolution putting the Supplemental Budget as stated into effect.
Motion passed. Ayes 5 Nays 0
REPORT BY ROY ERICHSEN ON COMPREHENSIVE _SE\^EF^GE DEVELOPMENT PLAN
Roy Erichsen introduced Mike wierraer ana a consultant on the sewerage
plan study.
Mike wiermer presented a report on progress of the study to date.
Part A, Infiltration and Analysis of the sewerage system has been
completed to detemine the condition of the present system and what
inflow goes into the system. Smoke detector tests have been made and
26,000 ft. of the system was televised. Tests showed that in the
downtown area there are still some 25 to 30 catch basins still hooked
up to the sanitary sewer as are many roof drains. Pictures showed
that the system has joint failure, massive root intrusions, crushed
pipe, sagging places. It appears that the down town area needs
replacing or extensive r^abilitation. Possibly expansion of the
treatment plant might be recommended. The information gained will
be used to evaluate the cost of r^abilitating the system vs. the
cost of treating these excess flows.
Roy Erichsen requested that the City advertise for a public hearing
to record testimony on the potential environmental impacts of the
proposed sewerage project cUid the project alternatives as required
by the United States Environmental Protection Agency.
Discussion was held on possiblity of studying video tapes.
Motion was made by Patterson, second by Nimmler, that the City call
for a public hearing on February 14, 1977 at 7:30 p. M. in the
Reedsport Community Building on the Compr^ensive Sewerage Development
Plan for Reedsport. Motion passed. Ayes 5 Nays 0
COMMUNITY DEVELOPMENT LETTERS OF CREDIT - RESOLUTION
City Administrator I. G. Johnson presented a Resolution that the
Council President of the City of Reedsport, Albert Nimmler, be
authorized suid directed to sign and/or attest to signatures on
behalf of the City, on any and all necessary drafts, orders, letters,
checks and documents concerning the Community Development Act of 1974
under the Department of Housing and Urban Development in which the -
City is participating.
Motion was made by Bethel, second by Patterson that the Resolution
above stated be adopted. Motion carried. Ayes 5 Nays 0
DEED TO DOYLE STREET
City Administrator I. G. Johnson presented a quitclaim deed which
Douglas County had made out to the City for Doyle Street. This land
had been owned by Mr. Doyle and allowed to go back to county ownership
for delinc[uent taxes. Inasmuch as the land has been used constantly
by the City of Reedsport the county has deeded back to the City the
following property:
Metes and Bounds Volume 163, page 359D less part sold in
Section 4, Township 22 South, Range 12 West, Willamette
Meridian, Douglas County, Oregon. (Tax lot 15, 1975 Fore
closure) Price -0-
Discussion followed on responsibility for maintenance. City Adminis
trator I. G. Johnson stated that the City does not have a responsibility
to maintain this street until it is brought up to city specifications.
Motion was made by Patterson, second by Gibbons that the City accept
the deed and that the City Attorney be instructed to draw up an '
ordinance dedicating this land above described as a public street.
Motion passed. Ayes 4 Nays 0 Abstain (Bethel)
W. H. WALKER COMPLAINT REGARDING KNOWLTON DEVELOPMENT
Mrs. w. H. Walker maintained that she had been unabJe to get any
answers to questions contained in a letter dated September 9, 1976.
Specifically she wanted the answer to three questions:
1. Do property owners have any rights except to sue?
January 10, 1977
2. Did a qualified engineer inspect the situation before
the pipes were installed for drainage from the hill?
3. Did the city vacate the street right-of-way to anyone?
After much discussion Mayor Hanson stated that the Knowltons had
complied with all requirements of the state and city. The City
Building Inspector did inspect the project. All members of the City
Council had at times inspected the project and found the Knowltons
to be in compliance with all regulations. No city engineer had
been requested to inspect the site as the city does not require that
this be done. Contractors did comply with requests of the Soil and
Water Conservation Development. The City did not vacate the street
right of way- Contractors were properly bonded. The Planning
Commission had approved the project. Councilman H. F. Bethel assured
Mrs. Walker that he would inspect the project. Council Member Connie ^ v
Gibbons assured Mrs. Walker that the Council was not unfeeling of her
apprehensions, but they had all inspected the site and found the
Knowltons to be in compliance with all regulations. She stated that,
frankly, she did not know what more could be done.
Mayor Ronald O. Hanson stated that the City would not assume any
responsibility for damage that might occur at some time in the future.
Mayor Hanson asked Planning Commission Chairman, Thomas Hedgepeth,
if he had found anything illegal in what the Knov^^ltons have done.
Mr. Hedgepeth answered, "No." Mr. Hedgepeth stated that the final
plats have been submitted for review by the Planning Commission.
PUBLIC HEARING ON CLYDE PIKE APPLICATION FOR M-ARINA
City Administrator I. G. Johnson reviewed a letter from the Corps of
Engineers in response to the City request that they hold a public
hearing on the Clyde Pike application for marina. Letter stated
that the Corps of Engineers feels that concerns over possible access
to the area on residential streets and adequate sewer and water lines
should be under the review of local agencies and not the Department
of the Army. Letter stated that a conditional use permit is required
by Douglas county and that a public hearing on this permit is being
held in Roseburg. Letter suggested that Reedsport reconsider its
request for a Coirps public hearing and present its objections to the
proposed moorage facility at the Douglas County public hearing.
Planning Commission Chairman Thomas Hedgepeth requested that the
City ask that a City of Reedsport Planning Commission member be
a recognized party of this hearing to be held on January 20, 1977
at 2 P. M. at the Courthouse. City Administrator was instructed to
so notify the County.
Jerome Kenagy suggested that the Council protest the holding of this
hearing in Roseburg and request that one be held in Reedsport so that
more people from this area can attend.
Motion was made by Bethel, second by Nimmler that the Council protest
holding the hearing on the Clyde Pike proposal for marina in Roseburg
and ask that one be held in Reedsport. Motion passed. ^ ^
Ayes 4 Nays 1 (Townsend)
C.C.D. ECONOMIC DEVELOPMENT ASSOCIATION REQUEST FOR MATCHING FUNDS
City Administrator I. G. Johnson presented a request from Coos Curry
Douglas Economic Development Association for $500 matching funds from
the City of Reedsport for an economic study of the area.
Motion was made by Patterson, second by Bethel that $500 matching
funds be paid to C.C.D. Economic Development Association for an
economic study of the area. Motion passed. Ayes 5 Nays 0
PLANNING COMMISSION REPORT
Thomas Hedgepeth, Chairman of the Planning Commission, reported
that a Public Hearing will be held on January 24, 1977 on request for
rezoning of school district property.
Marilyn Townsend reported on the Land Conservation and Development
Commission meeting which she had attended in Salem. The Planning
Commission request for Planning Extension was granted until May 6, 1977.
The Compliance Schedule as accelerated by the Grant is until Oct. 7, 1977.
January lO, 1977
Planning Assistance Grant in the amount of $11,400 was approved,
PROPOSED PARK DEVELOPMENT ON CITY 0\vNED PROPERTY ADJACENT TO DUNES
HEADQUARTERS
John Czemerzy, Recreation Assistant and Bob Shrink, Resident Ranger
of the U. S. Forest Service presented a plan showing the planned
esqpansion of the Dunes Headquarters. Drawing showed a plan to build
a gas house, open storage and closed storage requiring an area
approximately 1 acre in size. Plan will meet the needs of the U. S.
Forest Service for the next ten years. Originally they had requested
an area of 2^ acres.
Merv Cloe presented a drawing of plans for a recreation complex
on the city owned land which would overlap that area needed by the
Dunes Headquarters. After lengthy discussion it was decided that
^ a committee should be formed to try to work out a solution. Councilman
Patterson reminded everyone that the Council had a moral obligation
to proV -de the Dunes Headquarters whatever land they need as this had
been the understanding at the time they located here. Councilman
Bethel went on record as supporting the recreational complex advocated
by Merv Cloe. Mayor Ronald Hanson appointed Council Members Robert
Townsend and Connie Gibbons to form a larger committee and try to
work out a compromise between the two groups. Merv Cloe requested
that representatives from U. S. Plywood be on the committee. Jerome
Kenagy requested that the committee meetings be publicized.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that the Gardiner water
system should be ready to hook up by February 1. It is necessary
to get a working agreement and easements before final hook up is made.
City Administrator I. G. Johnson announced that he will be retiring
as City Administrator as of June 30, 1977. If he can serve in any
other capacity he will be available until the end of 1977.
REPORT OF MAYOR
Mayor Ronald Hanson reported that he had received a letter of
resignation from the Planning Commission from Richard Luke, effective
February 1, 1977. Mayor Hanson is making a trip to South America
and will not be back until February 14. He requested that people
of the community who are interested in serving on the Planning Commission
send in letters stating their availability. Mayor Hanson stated
that he would have no objections to the Council making an appointment
in his absence.
Councilman Albert Nimrnler thanked the Council for electing him President.
Mr. Clyde Pike reported on progress of his plans for constructing
a marina. He stated that the City would not be involved in providing
either sewer or water. The only problem for the City would be that
of access on Ranch Road.
Steve Miller asked that the Council review its present franchise with
^ the Cable TV system and look into smoothing the way to provide TV
service to the whole community.
Olin Martin, 885 S. Hill Drive again called attention to some of the
problems in developing the area off Bowman Road. He reminded the
Council of the importance of orderly development in the City and of
the need for citizen input. He stated that there is need for a minor
partition ordinance to prevent small developments without regulations.
He also stated that there are flaws in the excavation ordinance as
written.
The following bills were ax^proved for x^ayment:
Stalcup Equipment Company 638.72
James Howard Newman, Jr. 342.00
Roy Earl Hubbard 27.00
Tom Sylvester Hottman 252.00
City of Reedsport, Payroll Account 6500.00
City of Reedsport, Payroll Fund 1292.00
League of Oregon Cities - Life -65.00
League of Oregon Cities - Salary Continuation 162.73
Laskey & Clifton, Inc. 9509.70
January 10 , 1977
HGE Inc. Engineers & Planners 17019,.28
League of Oregon cities Trust - Medical 1761,.14
League of Oregon Cities Trust - Dental 291,.24
Northwest Grocery 38..44
Moore Business Forms, Inc. 457,.87
City of Reedsport - Payroll Fund 24702,.49
City of Reedsport, petty Cash 45,.61
Ira Charles Rowe, Jr. 8,.00
Diehl & Serfling 3000,.00
Charles E. Earls/Stephen Miller 305,.00
Brookmead Dairy 7,.50
Administrator, Building Codes Division 86,.07
Central Lincoln PUD 2148,.10
Chambers Plumbing & Heating, Inc. 27,.00
Coast to Coast Stores 2,.25
Coos Bay Stationery Co. 52,.12
Conrad Lumber Company 142,.26
Coos Bay Welders Supply Co. 27,.42
Courier 40,.77
Cutler Manufacturing Co. 492,.25
Diehl-Fullhart Agency 162,.00
Department of Revenue 61,.00
Engineered Control Products, Inc. 51,.47
Florence Auto Parts 53,.74
Forest Hills Country Club 7,.25
Fred•s Lock & Key 10..80
Gardiner Grocery 28,.87
Gem Chemical Co. 59..25
General Telephone 712,.35
Hansen Electric Company 44..60
HGE, Inc. 169..50
HGE, Inc. 593..00
Industrial Steel & Supply Co. 14..98
Jim's Umpqua Drug 40..34
Johnson Rock Products 84..28
KDUN Radio 10..00
Alex Kennedy 140..00
Law Enforcement Desk Reference 16..50
League of Oregon Cities 383..00
C. A. Miller & Son 250,.00
Munnell & Sherrill, Inc. 77,.18
The News Press, Inc. 12,.50
NW Law Enforcement Equipment 25,.73
C. J. O'Neil & Co. 109,.55
Oregon Fire Chiefs Association 30..00
101 Service 353,.21
Oregon Association Chiefs of Police 25..00
Pacific Water Works Supply Co., Inc. 140..97
Paramount Pest Control, Inc. 10..00
Pennwalt Corp. 371..50
Public Employes Retirement Fund 2056..12
Social Security Division 1717..40
The Photo Lab 56..00
Procurement Division, Department of General Services 20..00
Reedsport Auto Parts 184..55
Reedsport Fire Department 1137..00
Reedsport Laundry & Cleaners 83,.65
Reedsport police Department 69,.84
Reedsport Logging Supply Co. 10,.60
Reedsport Outdoor Shop, Inc. 18,.10
Ross' Flowers and Gifts 9..50
Roy's Tire Center 12..00
Reedsport Motor Freight, Inc. 175,.16
Shell Oil Company 13,.80
Stamper's J & j Tire Service 5,.25
Chevron U. S. A. Inc. 847,.49
State Accident Insurance Fund 1619,.11
Timmerman Company 802,.65
Traffic Safety Supply Co. 167,.39
Umpqua Building & Hardware, Inc. 45,.82
Umpqua Industrial Supply Co. 7,.29
January iO, 1977
Umpqua Plumbing Co.
W.S.A.T.I.
Ron Peck, Reedsport Police Department
David De Sau
Xerox Corporation
Dunes Ocean Front Resort
Bohemia Inc., Umpqua Division
Meeting adjourned.
ATTEST;
TOTAL
23.21
6.00
26.00
20.00
152.10
70.89
358.08
$83207.53
Ronald 0. Hanson, Mayor
son, city Administrator Bernell McClay, RecP. ~Sec
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
FEBRUARY 7, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Council President Albert Nimmler
Council Members Robert Townsend, H. F. Bethel, H. J. Patterson,
Connie Gibbons and Ben Henderson
City Administrator I. G. Johnson
City Attorney William Jayne
Absent: Mayor Ronald O. Hanson
Meeting was called to order by Council President Albert Nimmler.
Invocation was given by The Rev. Finkleman of the Beautiful Savior
Lutheran Church.
Minutes of the Jainuary 10, 1977 regular meeting were approved.
OATH OF OFFICE - Ben Henderson
City Administrator I. G. Johnson administered the oath of office to
Councilman Ben Henderson.
REQUEST FOR REVIEW OF PLANNING COMMISSION ACTION TO REZONE SCHOOL PROPERTY
Written protests and request for appeal of the Planning Commission
action to rezone the Pioneer School property to commercial zone classi
fication were submitted by the following property owners: Edna Snell,
Mr. and Mrs. Leo Tucker, Mr. and Mrs. James Ri.-Kelly, Van and Patricia
J. Crowell, Mr. and Mrs. Lloyd N^el, Clifford and Clara jorgensen,
Woodrow and Elaine Romberg, Mr. and Mrs. Steven H. Riley, Jim and Eva
Lanegan. A petition signed by 89 citizens of the area protesting the
rezoning was also presented by Mr. Riley. School had requested the
rezoning as they felt that it was in the best interest of the tax
payers that the highest possible price be obtained from the property.
Council members were polled for their reaction to the rezoning. Council
man Patterson stated that he can understand the position of the people,
but that this rezoning was a part of the long range planning for the
area and he felt that he would have to support the Planning Commission
action. H. F. Bethel stated that he did not know which way to go, but
felt that any decision must be based on what will benefit the most
people. Councilman Henderson stated that he had had no time to study
the matter as he had been out of town. Connie Gibbons stated that
while she sympathizes with the people she would have to agree with
the Planning Commission decision. Robert Townsend stated thatthe would
have to agree with the Planning Commission decision unless further
evidence is presented at another hearing.
Planning Commission Chairman Thomas Hedgepeth recommended that another
hearing be held before the City Council acting as an appeal board.
He recommended the hearing to assure the people of the area that they
had been dealt with fairly and also to test the new appeal procedure.
250
February 7, 1977
Motion was made by Bethel, second by Henderson that the City Council
call for a public hearing to appeal the decision of the Planning
Commission to rezone the Pioneer school property to Commercial zoning.
Motion passed. Ayes 6 Nays 0 The date of the public hearing
will be advertised by the City Attorney.
PLAmNG COMMISSION APPOINTMENTS
Motion was made by Patterson, second by Henderson that Ms. Lou Davis
and Wesley Hillier be re-appointed to four year terms on the Planning
Commission. Motion carried. Ayes 6 Nays 0
Motion was made by Bethel, second by Gibbons to appoint Larry Meyer
to fill the unexpired term of Richard Luke on the Planning Commission.
Term expires December 31, 1978. Motion passed. Aves 6 Nays 0
PORT OF UMPQUA REQUEST REGARDING UTILITIES ON PORT INDUSTRIAL PARK ^
City Administrator I. G. Johnson presented a request by the Port of
un^jqua that the City of Reedsport assume the water cind sewer lines,
sewage pump station and the paved access road from the Dunes National
Recreation Area Building to Mclntosh Slough. The Port would like to
retain ownership of the roads within the Industrial Park, but they
would like an arrangement with the City for maintenance on an hourly
cost basis for men and equipment. City Administrator I. G. Johnson
recommended that the City of Reedsport comply with this request and
that the City meet with Port of Umpqua representatives to work out
the mechanics of such an arrangement.
Motion was made by Patterson, second by Henderson that the request of
the Port of Umpqua be approved in concept and that the details of the
arrangement be worked out with Port of Umpcjua representatives. Motion
passed. Ayes 5 Nays 0
ORDINANCE NO. 541 - AN ORDINANCE ESTABLISHING DOYLE STREET AND DECLARING
THE SAME TO BE A PUBLIC THOROUGHFARE IN THE CITY OF REEDSPORT, DOUGLAS
COUNTY, OREGON - Ordinance Nol. 541 was read by City Attorney William
Jayne. Motion was made by Bethel, second by Patterson to approve
ordinance No. 541. Motion passed. Ayes 6 Nays 0
INTERGOVERNMENTAL AFFAIRS MEETING IN REEDSPORT
City Administrator I. G. Johnson reported that on February 10, 1977
the House Committee on Intergovernmental Affairs is holding a fact
finding meeting in Reedsport. Committee Chairman, Representative
Glenn Otto, Troutdale, said "Residents of the Willamette Valley have
easy access to the legislature in Salem, It is extremely difficult
for people living in the rest of the state to have their problems
aired. If they can't come to us, we'll go to them." A crab luncheon
will be served in the Community Building to the Committee before the
public meeting whi h will begin at 1 o*clock.
GARDINER WATER SYSTEM AGREEMENT
City Administrator I. G. Johnson presented the Gardiner Boom CompeUiy
request for the City of Reedsport to take over the Gardiner water system
City Attorney William Jayne stated that he could see no objections to
the agreement which transfers the water system to the City subject to
a year guarantee for defects in the system. Mr. Johnson stated that
he felt it is a good system and a good agreement. Gardiner residents
have been receiving water since January 20.
Motion was made by Townsend, second by Gibbons that the agreement
transferring the Gardiner water system to the City of Reedsport be
approved. Motion passed. Ayes 6 Nays 0
Gary Rossi, Attorney for Gardiner Boom Company, requested that a motion
be passed authorizing Albert Nimmler, Council President, to sign the
agreement in the absence of Mayor Ronald Hanson.
Motion was made by Bethel, second by Townsend, that the Council President,
Albert Nimmler, be authorized to sign the agreement transferring the
Gardiner water system to the City of Reedsport. Agreement is to become
effective as of February 7, 1977. Motion passed. Ayes 6 Nays 0
,r^
251
February 7, 1977
REQUEST FROM GARDINER BOOM COMPANY FOR EMERGENCY WATER HOOKUP
City Administrator I. G. Johnson presented a request by Gardiner
Boom Company for a 4 inch valved and metered water connection to the
International Paper Company Sawmill Plywood Conplex.
Mr. Johnson recommended that no action be taken until the city engineer
can confer with the engineers for International Paper Co. Dave Frisby
from International Paper Company stated that the connection would be
used for emergency purposes only, to use at times to prevent short
shut downs of the mill. Connection would be equipped with a lock
that could be unlocked only by someone from the Reedsport water system.
City Administrator I. G. Johnson stated that this is a time of critical
water shortages and that it might not be possible to furnish water for
such a commercial use. Matter was tabled until the meeting of the
^ City Council on February 14, 1977.
PLANNING COMMISSION
Thomas Hedgepeth, Chairmaui of the Planning Commission reported on actions
of that body for the month. He requested that the Council take action
on the second grant application for Land Conservation and Development
Commission funds which had been prepared by Paul Howard, Douglas County
Planner. Grant request is for the amount of $25,880 to start July 1,
1977 and run through June 30, 1978. Funds would be used to enable the
City to hire a planner to complete the work required by the L.C.D.C.
Motion was made by Patterson, second by Gibbons to approve the grant
application for L.C.D.C. funds in the amount of $25,880 for the period
July 1, 1977 through June 30, 1978. Motion passed. Ayes 5 Nays 0
After discussion, Thomas Hedgepeth, Chairman of the Planning Commission,
recommended that the City accept the proposal of Paul Howard to contract
to do planning work for the City on a part time basis.
Motion was made by Gibbons, second by Patterson that the City be
authorized to enter into a formal agreement with Douglas County to
have planning work done by their planner, Paul Howard. Motion passed.
Ayes 5 Nays 0
COMMITTEE REPORTS
Building, Playground and Lights - Robert Townsend, Ch.
CounciJLman Townsend reported that he is in the process of forming a
committee to consider use of the city property adjacent to the Dunes
Headquarters. He has been getting together background material to
familiarize himself with the situation. H;e expects to have a meeting
of his committee before the next Council meeting.
Water - Connie Gibbons, Ch.
City Administrator I. G. Johnson reported that the water supply is not
in danger and the water quality is good. Water Superintendent Bert
Bartow reported that Councilman Nimmler had inspected the water system.
Councilman Nimmler reported that he would like to recommend to the
people of the City that they voluntarily conserve water as much as
^ possible.
Streets and Sewers - Albert Nimmler, Ch.
Councilman Nimmler stated that he had talked with citizens of Bowman
Road and Scott Street who wished to have those two streets renamed
Bowman Drive. Thomas Hedgepeth, Chairman of the Planning Commission,
stated that he believed this is something for the Council to decide,
but he would have the Planning Commission discuss it if the Council
desires. Clarence Hahn presented a petition signed by residents of
that area who desire the change. City Administrator I. G. Johnson
stated that there is much more involved here than merely changing the
name on signs. Plats of the area show these streets as Bowman Road
and Scott Street, also many other records would have to be changed.
He stated that constructbn work will soon be completed and old signs
will be put in place again which will eliminate much of the confusion.
Councilman H. F. Bethel stated that citizens have asked him to have
a S'^op sign placed at Ridgeway and Westmont. Chief of Police Powell
and Councilmen Bethel and Nimmler were asked to investigate and make
a recommendation.
252
February 7, 1977
Fire - Ben Henderson, Ch.
Fire Chief Zack Turner asked the Council for permission to replace
the oldest pumper and update the radio equipment by means of a serial
levy. He stated that the oldest pumper is a 1954 model and that the
radio equipment is obsolete and costing too much to keep repaired.
Total cost of such replacement would be around $86,500. City Admin
istrator I. G. Johnson stated that he will check into the possibility
of a serial levy and get some figures together.
Bus Committee - H. J. Patterson, Ch.
Councilman Patterson stated that the bus is due to arrive some time
in March. A "Name the Bus"contest is now in progress.
Report of City Administrator
City Administrator I. G. Johnson reminded Council members of the meeting
in Reedsport of the House Committee on Intergovernmental Affairs on
February 10, at 1 o'clock.
City Administrator I. G. Johnson requested permission for him and two
other city employees to make a trip to Bryte, California to look at
a front end loader which is now available through the Economic Develop
ment Association surplus property program.
Motion was made by Patterson, second by Henderson that Mr. Johnson
and two other city employees be given permission to go to Bryte,
California to look at the front end loader and determine whether it
is suitable for city use. Motion passed. Ayes 6 Nays 0
MISCELLANEOUS
Councilman Henderson asked what had been done about the light that
was requested by residents of Maple Drive. Mr. Johnson stated that
the Central Lincoln PUD has been contacted and he will check with them
again.
Councilman Henderson asked if something csin be done to reinstate the
medical and life insurance program for Council members that was dropped
last year. City Administrator I. G. Johnson stated that he will contact
Blue Cross for information.
Councilman Nimmler requested that action be taken to try to find a
replacement for City Administrator I. G. Johnson who will be retiring
at the end of June.
Motion was made by Gibbons, second by Patterson that the League of
Oregon Cities be contacted to start advertising for a City Administrator.
Motion passed. Ayes 6 Nays 0
The following bills were approved for payment.
City of Reedsport, Payroll Fund
Economic Improvement Association
Donna L. Dennison
City of Reedsport - Payroll Fund
Marilyn J. Townsend
Union Oil Company of California
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Edward W. Franklin/Erma Franklin
Union Oil Company
Northwest Pump & Equipment Co.
City of Reedsport
Northwest Grocery
Johnny Lynn Williams/Stephen Miller
Xerox Corporation
Marilyn Townsend
H. J. Patterson
State of Oregon
Fence Erectors
Umpqua Industrial Supply Co.
HGE, Inc.
City of Reedsport - Payroll Fund
6500.00
500.00
10.00
1292.00
34.90
8.80
157.64
1821.69
303.44
370.00
100.00
1125.54
272.70
12400.00
131.23
100.00
292.67
15.00
55.00
5.00
4882.44
7.49
29340.00
24874.99
r^
February 7, 1977
Eugene William Nev?man
Patricia B. Van Leuvan
American Scientific & Chemical
Barco Coastal Supply, Inc.
Brookmead Dairy
Central Lincoln PUD
Coast to Coast stores
Coos Bay stationery Co.
Coos Bay Welders Supply Co.
Courier
Diehl-Fullhart Agency
Douglas Asphalt Mix Co.
State of Oregon Employment Division
Feenaughty Machinery Co.
Florence Auto Parts
Jim Unger
Fred's Lock & Key
General Telephone
B. F. Goodrich Tire Company
International Assoc. Chiefs of Police
Jim•s Umpqua Drug
Alex Kennedy
Richard Madigan
Mid Coast Electric Inc.
Munnell & Sherrill, Inc.
Northwest Divers Supply, Inc.
Oregon Fire Marshals Assoc.
101 Service
Pacific Water Works Supply Co.
Paramount Pest Control, Inc.
Pennwalt Coip.
The Photo Lab
Social Security Division
Public Employes Retirement Fund
Reedsport Laundry & Cleaners
City of Reedsport
Reedsport Volunteer Fire Dept.
Reedsport Auto Parts
Reedsport Logging Supply Co.
Reedsport Motor Freight, Inc.
Reedsport Police Department
Revenue Sharing Advisory Service
Roy's Tire Center
Stalcup Ecjuipment Co.
Stamper's J & J Tire Co.
State Accident Insurance Fund
Teletron
Umpq[ua Building & Hardware, Inc.
Uitpqua Industrial Supply Co.
Umpqua Plumbing Co.
Union Oil Company
Tom Gregg Toyota-Dodge
Department of Revenue
City of Reedsport, Petty Cash
Bohemia Inc., Umpqua Division
Meeting adjourned.
ATTEST:
TOTAL
12.00
16.10
12.47
76.47
6.00
2227.40
33.79
14.24
25.30
3.29
7.00
83.48
1750.23
130.71
7.58
4.90
16.20
730.53
612.56
6.66
36.33
189.00
26.00
3256.16
145.15
6.00
5.00
701.06
293.17
10.00
76.50
30.00
1859.03
2121.10
77.55
252.00
1244.00
346.18
7.35
9.95
19.07
25.00
30.00
10.58
94.53
1564.40
44.00
1304.77
79.92
172.26
781.85
142.95
110.00
43.90
511.28
$106003.48
Albert Niinmjjdmler, Mayor Pro Tem
City Administrator Bernell McClay, Rec. sec
253
SPECIAL MEETING OP THE COMMON COUNCIL OP THE CITY OP REEDSPORT ON
FEBRUARY 14, 1977 AT 7:30 P.M. AT THE CITY HALL
Present: Mayor Ronald Hanson
Council Members: Albert Nimmler, President, H. P. Bethfel,
H. J, Patterson, Robert Townsend, Ben Henderson and Connie
Gibbons.
City Attorney William Jayne
City Engineer Roy Erichsen
Absent: City Administrator Irving G. Johnson
Others Present:
Douglas County Commissioner Paul Makinson, Roseburg ^
Oregon State Highway Division-Jack McCormick, Roseburg
Department of Environmental Quality-Charles Hopkins, Roseburg
Parm Home Administration-Bnice Kohler, Roseburg
Harlan, Gessford & Erichsen-Michael Wierima, Portland
Pat D, Curran, Portland, Roy Erichsen, Coos Bay
Dave & Wendy Phillips, North Bend
Local News Media-Jerome Kenagy of KDUN Radio, Inc.
David Sykes of the Courier
Civic Groups represented: Pete Mulder Chamber of Commerce
and Lower Umpqua Jaycees of Reedsport
City of Reedsport Snployes-Shirley McAninch, Accounting Clerk
B. A. Bartow, Water Superintendent, M. R. DeVelbiss,
Building Inspector
Interested Citizens: Bill Lillebo, Del Palmer, Pred Geiger,
Bill Grice, Lester Thompson, Brent Winston, George
Snodgrass, William Sylvester, Patrick McNeff, Warren
H. Lindsay,and Bill Gibbons.
Meeting was called to order by Mayor Ronald Hanson.
PUBLIC HEARING TO RECORD TESTIMONY OP THE POTENTIAL ENVIRONMENTAL
IM^>ACTg OP TaS ^>ROJ-ECT.
City Engineer Roy Erichsen introduced Michael R. Wierima and Pat Curran,
Project Engineers for H. G. E., Inc., to donduct a question and answer
session regarding the recent sewer study in Reedsport. They distri
buted copies of the draft of the Environmental Assessment Statement
to the Council and other interested individuals present.
The overloading of the Reedsport Sewage Treatment Pacilities due to
infiltration of storm related flows was explained. Due to the presence
of these storm related flows, sections of the sanitary sewer system
experience extreme surcharged conditions, even to the extent that sewage
flows out the tops of manholes in some instances.
The results of the Infiltration/Inflow,analysis indicated that excessive
infiltration/inflow does exist in the Reedsport sewers in varying
degrees. Results of the field work indicated catch basins and roof
drains connected to sanitary sewers, broken service laterals, broken
vents at ground level, deteriorated pipe ^joints, broken or crushed pipe,
leaking house service connections, leaking manholes, sagged sections
of up to twelve (12) inches, grease accumulation, root intrusion,
protruding service lateral taps and horizontal misalignment of pipe
in the Reedsport systems.
Basic treatment alternatives were presented for consideration.
The Pinal recommendations from H. G. E., Inc. will be presented at
the March 7, 1977 Council Meeting.
Councilman H. G. Bethel asked for an explanation of chemical grouting
as one of the alternatives.
Mr. Wierima gave an engineering description of the process.
Councilman Albert Nimmler questioned Item VI, dealing with Impact of
Elements due to construction.
Mr. Wierima answered that it dealt with the general disarray of the
city, pertaining to construction inconvenmences, which would be only
temporary.
255
February 14, 1977
There were no other questions from the assembled group.
Mr. Wierima announced that he had brought tapes of the televised sewer
study and would show them for anyone interested after the meeting.
Hearing Concluded.
Recess: 15 Minutes
GARDINER WATER SYSTEM IMPROVEMENT-REQUEST FOR EMERGENCY POUR INCH
WATER TAP AT INTERNATIONAL PAPER COMPANY
Mr. Dave Frisby, Project Manager for Gardiner Water System, Longbell
Division, Longview, Washington again appeared before the Council.
^ He submitted correspondence from H. G. E., Inc. which granted their
approval of the emergency four inch (4") water valve in letters to him
self and to I. G. Johnson, City Administrator. (See Minutes Page 251)
City Engineer Roy Erichsen said he had discussed the matter with
Mr. Johnson. He said the procedures used in other communities were
to enter into an agreement with I. P. and understand a turn on/off
charge and a standby service charge payable monthly.
Mr. Frisby said the water would not be requested except by demand.
The installations were at I. P.'s expense and didn't feel a monthly
charge woiild be agreeable. The water would only be used in the event
of an interruption of service between the Paper Mill and Pljrwood Mills.
The water would be used only until the break could be repaired;
probably not over an eight hour period.
Mr. Patterson and Mr. Bethel, Councilmen, both agreed that the use
of the emergency line would be minimal. They are both long time em
ployes of the International Paper Mill and reported that during the last
break the water was only in use about six hours and only happens about
once every five years.
Due to the drought conditions of the area there was much further
discussion about use of the water to operate the mill. Mr. Frisby
again stated that the water would be used only for the emergency purpose
stated previously. In a critical situation the City would have
option to turn the water off.
Councilmember Connie Gibbons moved that the City accept International
Paper Company's request for the four inch emergency waterline with the
agreement to be in writing and approved by the City Council. Pat
Patterson seconded. Ayes 6 Nayes 0 Motion carried.
FERN ACRES DEVELOPMENT ANNEXATION - PUBLIC HEARING
Mr. Lester (Butch) Thompson, spokesman for the Fern Acres Development,
Inc., reported that there weie 84 lots in the proposed annexation.
The sewer and water hookups have been installed in compliance to City
and State standards.
Connie Gibbons stated that she was unhappy with the width of the street
and that there were no sidewalks or bike paths.
Mr. Thompson replied that due to the high cost of developing the property
that bike paths, when they become necessary, should be an obligation
of the community. The sidewalks also were economically unfeasible.
The street width depends on the type of lot. At the time of the road
construction there was much dissertation on the street width.
City Attorney Jayne added that the streets are 24 feet wide with a
60 foot Right of Way.
Councilman Albert Nimmler moved that the Council approve the annexation
of the Fern Acres Development. Ayes 6 Nayes 0 Motion carried.
City Attorney Jayne was instructed to draw up the ordinance for the
annexation to the City pf Reedsport.
256
Pebniary 14, 1977
INFORMAL HEARING ON USE OF LOT 29-A. SCOTT TERRACE P. U. D.
Mr. Bill Grice, spokesman for the Scott Terrace P. U. D., was present
to ask the Council*s approval of the rental of Lot 29-A.
The lot in question was previously designated as a City street with the
City to "be given a deed. To date the City has not received the deed
as was agreed. A trailer home has been set up on the lot without
necessary permits from the City Building Inspector and without prior
knowledge of City Officials. The City has no immediate plans to
construct a street on the property as it abuts private property owned
by Keith Hanson.
Mr. Grice stated that there is a d^ed prepared for the City. His
attorney Steven Miller verified this. He said the reason the City
wasn't notified of the occupancy is that he didn't think there would
be any problem. It was his understanding that he could use the lot as
a rental until such time that the City was leady to put in the street.
At that time the City woli'ld give him 120 days notice to vacate the lot.
Also he said that the lot would be leased from the City for an agreed
upon figure. He presented a copy of minutes of the Council of
May 10, 1976 where an agreement was mentioned but no action was taken
by the Council.
Mayor Hanson asked when the City could expect to receive the deed.
City Attorney Jayne said it would be presented at the next regular
City Council Meeting.
Mayor Hanson instructed M. R. DeVelbiss to issue a temporary trailer
permit to Mr. Grice. Since this was an informal hearing he would
have to consult with Mr. Johnson before the Council could take any
action. The matter would be on the agenda for March 7, 1977.
PROPOSED AMENDMENT TO AGREEMENT OF EVALUATION SURVEY FOR ENVIRONMENTAL
PROTSctJoN AS5bClTATto¥""
City Engineer Roy Erichsen presented a Sewer System Evaluation Survey
Addendum to the Agreement. The total expenses as outlined are
^97>150.00. He requested the Addendum be added to the next Council
Agenda for March 7, 1977, as he could not be present then.
Meeting adjourned.
Ronald HanSbn, Mayor
on, City Administrator Shirley McAninch, Rec. Sec. Pro. Tem
257
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
FEBRUARY 21, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members H. J. Patterson, Albert Nimmler, Robert
Townsend, Ben Henderson, H. F. Bethel, Connie Gibbons
City Administrator I. G. Johnson
Meeting was called to order by Mayor Ronald Hanson-
REPORT BY EDWARD N, WOOD ON WATER OUTLOOK
Edward N. Wood, Consulting Engineer for Council of Governments,
reported on long range weather forecasts for the area which call
for a period of nine months of warm dry weather. Mr. Woods cited
figures of losses in millions of dollars due to industrial shut-
^ downs which would be caused by a continued drought. Final period
of a long time drought would call for complete shut down of industries
with water sufficient only for domestic use. He stated that the one
bright side for the coastal area would be an increase in tourism.
Mr. Woods stated that now is the time to start conservation measures
to save as much water as possible for future use.
Councilman Albert Nimmler presented a diagram of the Clear Lake water
installation showing the reason why Reedsport could have water problems
from a continued drought even though there is water in the lake.
After the lake level falls to a certain point it would become necessary
to pump water into the intake.
Conservation measures were discussed and it was the consensus of
opinion that the public should be informed of the situation and
that they should be requested to conserve water in every way possible.
ACTION ON AGREEMENT FOR PLANNING ASSISTANCE WITH UMPQUA REGIONAL
COUNCIL OF GOVERNMENTS
Motion was made by Patterson, second by Henderson that the Council
approve an agreement with the Umpqua Regional Council of Governments
for staff assistance for a period of 4-6 months, March-June/August
to prepare Phase I of the City's planning program. City agrees to
reimburse the Umpqua Regional Council of Governments for travel
expenses and time costs at the rate of $300 per month to provide a
minimum of 30-40 hours of assistance and report monthly at Planning
Commission meetings. Motion carried. Ayes 6, Naysr 0
ORDINANCE NO. 542 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF
THE CITY OF REEDSPORT BY ANNEXING NEW TERRITORY THERETO (FERN ACRES)
Ordinance No. 542 was read by City Administrator I. G. Johnson.
Motion was made by Henderson, second by Nimmler that the Council
approve Ordinance No. 542 to annex Fern Acres. Motion carried.
Ayes 6 Nays 0
BIDS FOR PETROLEUM PRODUCTS
City Administrator I. G. Johnson reported that bids had been called
for for supplying the City with gasoline and diesel oil. The
^ following bids were submitted:
CHEVRON (Standard)
Gasoline .504 per gallon
Diesel .415 per gallon (400 gal. and over)
MAXWELL OIL COMPANY
Gasoline .57 per gallon (10,000 gallons)
Diesel .39 per gallon
City Administrator I. G. Johnson recommended that the contract for
gasoline be awarded to chevron and the contract for diesel to Maxwell
Oil Company.
Motion was made by Patterson, second by Henderson to accept the
bid as stated by Chevron for gasoline and the bid by Maxwell Oil
Company for diesel oil as stated. Motion carried. Ayes 6 Nays 0
REQUEST FOR EMERGENCY WATER FOR RADAR STATION
City Administrator I. G. Johnson presented a request for treated
emergency water for the radar station. Mr. Johnson recommended that
258
February 21, 1977
no action be taken until the next regular meeting. Mayor Hanson
recommended that Council members take the letter home and study it.
A representative from the radar station will be recjuested to be at
the next regular meeting at which time action will be taken.
CITY AUDIT CONTRACT
City Administrator I. G. Johnson presented a contract proposal from
Gaylord Vaughn, CPA# for the amount of $1800 for auditing city books
for the year 1976-77. Audit involves three separate audits for
federal programs. Mr. Johnson stated that he thought this to be a
good price considering the amount of work involved.
Motion was made by Gibbons, second by Patterson that the Council
approve the proposal for audit contract by Gaylord Vaughn in the
amount of $1800. Motion carried. Ayes 6 Nays 0
STATEMENT OF GENERAL ASSURANCES - FEDERAL REVENUE SHARING
Motion was made by Nimmler, second by Bethel to authorize Mayor
Hanson to sign the Statement of Assurances for Federal Revenue
Sharing. Motion carried. Ayes 6 Nays 0
MISCELLANEOUS
Mayor Hanson stated that he had received a call from Portland asking
for the name of a person in the Reedsport area who would help with
the cystic figrosis campaign.
Councilman Ben Henderson stated that he had had a request from Lyle
Earl for some 5000 to 6000 gallons of fresh water to be used in
tansy control.
Connie Gibbons stated that she had received complaints on the lack
of proper curbing to control traffic at the Franco station. Matter
will have to be taken to the State Highway Department.
Mayor Hanson thanked Mr. Woods and Paul Howard for attending the
council meeting.
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
I. G. son. City Administrator Bernell McClay, Rec. Sec
259
MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON MARCH 7, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President; Robert Townsend,
Connie Gibbons, H. J. Patterson, Ben Henderson
City Administrator I. G. Johnson
Absent: H. F. Bethel
Meeting was called to order by Mayor Ronald O. Hanson.
Minutes of the regular meeting of February 1, 1977 and the special
meeting of February 14, 1977 were approved.
Marlene Tymchuk and Billie Smith, representing the Soroptimist
Club, presented the City with a clock in appreciation for having
the use of the Community Building facilities for meetings and for
having them available for use by the community. A plaque will be
presented later.
LEASE AGREEMENT ON LOT 29a, SCOTT TERRACE ADDITION
Stephen Miller, attorney for the owners of Scott Terrace, presented
a lease agreement between the owners, Billy J. Grice, James P. Unger
and George H. Weigman, Jr., and the City of Reedsport. By the
agreement, Lot 29a, deeded to the City of Reedsport, will be leased
back to the owners until such time as the City of Reedsport needs
the lot for a street. One hundred twenty days notice must be given
by the Cit!y if the lot is needed. '
Motion was made by Townsend, second by Nimmler to approve the lease
agreement and authorize the Mayor to sign the lease. Effective
date is February 28, 1977. Motion carried. Ayes 5 Nays 0
EMPLOYMENT OF CITY ATTORNEY
Mayor Ronald O. Hanson read a letter of resignation from City Attorney
William Jayne.
Motion was made by Patterson, second by Gibbons that the resignation
of City Attorney William Jayne be accepted and that a letter of
appreciation be sent to Mr. Jayne. Motion carried. Ayes 5 Nays 0
Mayor Ronald Hanson recommended that Attorney Stephen Miller be hired
as City Attorney. Mayor Hanson stated that Mr. Miller had indicated
that he would be willing to accept the position on the same terms
as Mr. J ayne.
Motion was made by Patterson, second by Henderson that the Council
hire Stephen Miller to be City Attorney on a calendar year basis.
Motion carried. Ayes 5 Nays 0
HGE, INC. REPORT ON COMPREHENSIVE SEWERAGE FACILITIES PLAN AND SEWER
EVALUATION SURVEY
Mike wierima of HGE, Inc. presented to the Council copies of the
Comprehensive Facilities Plan for Sewerage System Improvements and
the Sewer System Evaluation Survey for the City of Reedsport. Mr.
^ wierima went through the plan and survey step by step showing what
the study revealed about the sewerage system, e:}^laining the most
economically feasible approach to resolving the problems. The
study outlined the following improvements to the sewerage system to
alleviate the problems and provide the City of Reedsport with a
serviceable system for present as well as future concerns:
1. Implementation of the sewer rehabilitation program outlined
in the Sewer System Evaluation Survey
2. Construction of a trunk sewer in the alley one-half block
north of Winchester Avenue from 22nd Street to 18th Street
having adequate capacity for present and future flows from
Forest Hills and the residential area north of Winchester
Avenue.
3. Expansion of the existing sewage treatment plaint to
accommodate the amount of infiltration that can not be
removed from the sewer system economically, as outlined in
the Sewer System Evaluation Survey
260
March 7, 1977
4. Renovation of the City's sewage pump stations, thereby
eliminating the system overflows, providing sources of
standby power generation, and modifying the existing control
systems to facilitate proper operation of each installation.
The overall project would combine all four of the above programs
into a two phase project. Phase I of the sewerage system improve
ments would be comprised of programs 1 and 2 above, while Phase II
would consist of programs 3 and 4. The estimated cost of the overall
project would be approximately $4,252,000, of which 75% is eligible
for federal grants.
Mike Wierima recommended:
1. That the Comprehensive Facilities Plan be submitted to the
Department of Environmental Quality and the Economic ^
Development Administration for approval.
2. That the City of Reedsport apply for a Step II grant for
$189,525.
Motion was made by Patterson, second by Townsend to adopt the four
above listed items of the Comprehensive Facilities Plan. Ayes 2
Nays 3 (Gibbons, Henderson, Nimmler) Motion defeated.
Discussion followed. Roy Erichsen explained that no es^pense to the
City is involved in adopting these four items. Council approval is
needed to finish this stage of planning so that it can be submitted
to the required agencies for approval. He explained that it is
necessary to complete the plan and have authorization to apply for
grant money. City Administrator I. G. Johnson stated that the City
is now in violation of state law by discharging sewage at times into
the Schofield River. He stated that the City Community Development
Funds have already been allocated for use in this program. After
more discussion the following motion was made:
Motion was made by Patterson, second by Townsend that the City adopt
the four above listed items of the Comprehensive Facilities Plan.
Motion passed. Ayes 5 Nays 0
Motion was made by Nimmler, second by Henderson giving Roy Erichsen
perroission to proceed with the application for a Step II grant for
$185,525 and approving the resolution authorizing Mayor Ronald Hanson
to be the representative of the City of Reedsport for the purpose
of conducting negotiations for the acquisition of governmental grants
and to sign all grant related documents pertaining to the design and
construction of sewerage system improvements in the City of Reedsport.
Motion passed. Ayes 5 Nays 0
Motion was made by Gibbons, second by Henderson approving the Addendum
to the Agreement between the City of Reedsport and H.G.E., Inc.
for engineering:
1. The parties hereto agree to comply fully with the provisions
of the Appendix C-1 of the Federal Register, Vol. 41, No. 44,^
March 4, 1976, Part 35 M
2. For a sewer System Evaluation Survey, the Engineer shall
be compensated on the basis of "cost plus a fixed fee."
Cost shall include direct salary cost, indirect and over
head cost, and shall be equal to 2.25 times the direct
salary cost. The fixed fee shall be Seventeen Thousand
Five Hundred Eighty-Five Dollars (17,585.00)
Motion passed. Ayes 5 Nays 0
Motion was made by Gibbons, second by Nimmler that the City authorize
Roy Erichsen to draw up plans and negotiate with Laskey-Clifton for
replacement of a section of deteriorated sewer line in the Bowman
Road area before paving is done. Contract to be subject to approval
of the City Attorney. Motion passed. Ayes 5 Nays 0
REQUEST FOR EMERGENCY WATER BY NORTH BpiD AIR FORCE BASE
William Lohre of the Air Force Base presented a request to use the
City of Reedsport as a tentative domestic water supply if Lakeside
261
Maroh 1, 1977
is unable to furnish water for them. Approximately 20,000 gallon
per day would be needed. Reason for such a possible need is that
the Lakeside treatment plant is not always adequate for large amounts
of water. Council member Connie Gibbons requested that the matter
be tabled until later.
Motion was made by Patterson, second by Nimmler that the matter of
supplying emergency water to the Air Force Base be tabled until the
next regular meeting and that a draft of a proposed agreement be
presented to council members prior to the meeting. Motion passed.
Ayes 5 Nays 0
PLANNING COMMISSION REPORT
Thomas Hedgepeth, Chairman of the Planning Commission, reported on
activities of the Planning Commission for the month. In a letter
sent to City Administrator I. G. Johnson, Mr. Hedgepeth reported
that the Planning Commission had held a Public Hearing on the
vacation of a street stub for Southern Pacific. The Planning
Commission approved the vacation of the street stub pending
submission of a fifteen dollar filing fee by Southern Pacific Railroad
Company.
Chairman Hedgepeth announced the resignation of Lou Davis from the
Planning Commission effective April 1.
On March 8 a Public Hearing will be held on a Conditional Use Permit
request by Ray Holliday for a mobile park-
LILLEBO DEVELOPMENT ON WINCHESTER AVENUE
Connie Gibbons protested the lack of control which is exercised
by the Council over screening in areas being developed such as the
one now proposed by Bill L^-Hebo off Winchester Avenue. After
much discussion Connie Gibbons requested that the Council delay
approval of the Lillebo development until Mr. Lillebo further
clarifies what he has pleuined in the way of screening (green strips).
Motion was made by Gibbons, seconded, that the City Council delay
approval of the plans for the Lillebo development on Winchester
Avenue until Mr. Lillebo presents his plans to the Council showing
what his plans are for screening and assuring them that these plans
do not interfere with water and sewer lines located in the area.
Mr. Lillebo will be requested to be at the continuation meeting of
March 14, 1977.
MULTIPURPOSE RECREATIONAL AREA
Merv doe presented a letter from Tony Kuhn of the Coos Curry
Douglas Economic Development Association in which lie stated that a
detailed evaluation of the economic benefits from such a facility
is beyond the scope of what their staff could undertake without
direction from the CCD Board of Directors. This would require
that some interested party present such a request for staff assistance
to the Board of Directors at their next meeting.
Mayor Hanson stated that he will take this up at the next meeting
of the CCD Board of Directors as he is a member of that body.
Motion was made by Nimmler, second by Henderson that the City request
an economic impact study for the area by CCD Economic Development
Board. Motion passed. Ayes 5 Nays 0
COMMITTEE REPORTS
BUILDING, PLAYGROUND AND LIGHTS - Robert Townsend, Ch.
Councilman Townsend reported that he has formed a committee to study
the proposed multipurpose recreational area. Committee will hold
an organizational meeting on March 8. Committee is made up of the
following persons: Robert Townsend, Ch., Connie Gibbons, Jack Blum,
Jim Mix, George Langdon, Bonnie Morgan and Bill Karcher
Water - Connie Gibbons, Ch.
Water Superintendent Bert Bartow reported that two new fire hydrants
have been installed and that the water level at Clear Lake has come
up a foot since the rains started.
Mayor Hanson reported that he had met with the County Commissioners
to try to get assistance from Douglas County to repair the main water
262
March 7, 1977
line through the tunnel. He found that there is no legal way that
the County can lend money to cities at the present time. A bill
(SB 670) is now in the legislature which would make it possible for
counties to lend money to cities at a low rate of interest.
Motion was made by Patterson, second by Henderson that the City
send a letter to Senate President Jason Boe and one to Representative
Bill Markham urging support of Senate Bill 670. Motion passed.
Ayes 5 Nays 0
Police - H. J. Patterson, Ch.
Mayor Hanson reported that he had received a letter from the Oregon
Association of Chiefs of Police stating that Reedsport Police Chief
Orville Powell has been elected to the Board of Directors of the
Oregon Association Chiefs of Police.
Streets & Sewers - Albert Nimmler, Ch. '
Chaiiniian Albert Nimmler stated that he had Police Chief Orville
Powell investigate the need for a stop sign on Ridgeway Drive at
Westmont as requested by citizens of the area. He recommended that
a stop sign be placed there.
Bus - H. J. Patterson, Ch.
Chairman Patterson stated that his committee had received 267 names
in the "Name the Bus" contest. He stated that a decision will be
made in a few days.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that he had received notice
from the Governor's office that a meeting will be held in Roseburg
on Wednesday, March 9 at 7:30 P. M. to discuss water problems in
Douglas County.
Mr. Johnson presented a request by Arthur Chirrick for liquor
package license permit. Motion was made by Nimmler, second by
Henderson to approve granting of package liquor license to Arthur
Chirrick. Motion passed. Ayes 5 Nays 0
City Administrator I. G. Johnson reported that he had received a
letter from the Douglas County Sheriff's office stating that the cost
of lodging city prisoners in the county jail would be raised to $10.00
per day.
A request has been received from the Douglas County Probation and
Parole Department exploring the possibility of having the City act
as an employer of people put out on parole. These people would be
working out fines and the City would be required to supervise and
pay State Industrial Accident Insurance on them. City Administrator
I. G. Johnson requested that the Chief of Police and Council members
look at this program very carefully before making a decision.
Mr. Johnson reminded the Council that two Budget Committee members
must be appointed at the next meeting. Also, a Planning Commission
member must be appointed to replace Lou Davis. ^
REPORT OF MAYOR
Mayor Ronald Hanson asked the feeling of the Council about having
a second meeting each month for taking care of additional items of
business rather than conducting such long meetings. Council expressed
approval of the plan.
EXECUTIVE SESSION
Upon request of City Attorney Stephen Miller motion was passed that
the Council go into executive session (ORS 192.660 2B and 2D) to
discuss pending litigation and its effect on future operations of
the City. No decision was made other than that the Council members
should be kept abreast of developments.
Motion was passed to re-convene meeting.
MISCELLANEOUS
Councilman Ben Henderson again requested that the City reinstate
March 1, 1977
the health and life insurance program- for Council members. Mayor
Hanson requested that City Attorney Stephen Miller study the charter
and determine if such action is legal and give an opinion by the
next council meeting.
The Council discussed Mayor Hanson's request for reimbursement for
mileage and time away from his job to attend meetings for the City.
City Attorney Stephen Miller was requested to study the matter and
give an opinion on the legality of such payments by the next council
meeting.
Meeting to be continued at 8:00 P. M. on March 14, 1977.
The following bills were approved for payment.
Jeffery Allen Wicks
Shirley McAninch
Irving G. Johnson
U. S- Post Office
City of Reedsport -
City of Reedsport -
Payroll Fund
Payroll Fund
State of Oregon - Department of Motor Vehicles
Life Insurance Trust-League of Oregon Cities
League of Oregon Cities - Salary Continuation
League of Oregon cities - Medical
League of Oregon Cities - Dental
Theora P. Winders
Gordon Briggs
LaVonne C. Erickson
Kenneth W. Husko
Edgar J. F. Bright
Ruth E. Kruse
Joyce M. Mathews
Jean V. Blum
Caroll R. Buse
Margaret R. Brandon
P enny L. Cokenour
Bonnie K. Aasen
Edward D. Abies
Dolores M. Furman
Marie E. Groleau
Dawn E. Hayes
Margaret L. Humphreys
Evelyn M. Wolfgram
Leo J. Barclay
Clifford Ammons
Dennis L. Kincaid
Marilyn A. Christensen
Kenneth A. Petersen
Christy L. Schafer
Joann E. Anderson
Ernest V7. Brown
Winferd Ralph Howell
Vivian c. Brookhart
Betty G. Lanning
Helen M. Fox
Miriam Anna demons
William A. Bever
City of Reedsport - Petty Cash
Northwest Grocery Co.
U. S. Post Office
City of Reedsport - Payroll Fund
State of Oregon - Department of Motor Vehicles
Carroll Sams
HGE, Inc.
HGE, Inc.
Laskey & Clifton Corp.
Pacific Security Bank
The Oregon Bank, Reedsport Branch
City of Reedsport - General Fund
City of Reedsport - Petty Cash
City of Reedsport - Petty Cash
Pacific Security Bank
Sherri Lynn Surles
17.00
14.90
200.00
142.40
6500.00
1292.00
5.00
365.00
161.00
1942.27
332.22
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
46.24
64.46
135.00
24786.01
15.00
20.00
216.00
8050.00
23848.41
3097.50
2725.00
12400.00
40.14
r 42.15
3976.25
20.00
263
26^
March 1, 1977
American Scientific & Chemical 63..69
Barco Coastal Supply, Inc. 35..35
Brookmead Dairy 2..70
Central Lincoln PUD 2179..10
City of Reedsport ~ Community Building Fund 3000,.00
City of Reedsport - Pollution Control 20000..00
Coast to Coast Stores 29..67
Coos Bay Stationery Co. 388..56
Coos Bay Welders Supply Co. 26..84
Courier 8..20
Courier ;i53:•37
Department of Revenue 111..00
Diehl-Fullhart Agency 390..00
William M. Meeks, Jr. 181..12
Doris L. Wadsworth 6..00
Florence Auto Parts 101..18
Hansen Electric Company 92..34
General Telephone 768..05
International Business Suppliers, Inc. 50..29
Jack's Auto Electric, Inc. 43..22
Jim's Umpqua Drug 16..88
James R. Kelly 46..00
Alex J. Kennedy 196..00
Maxwell Oil Company 425..68
Mid Coast Electric 40..00
Northwest Law Enforcement Equipment 64..36
Northwest Divers Supply, Inc. 17..75
101 Service 918..32
Southern Oregon Battery & Supply Co., Inc. 14..70
Orville R. P well 52,.10
Terry J. Pinto 26..00
Public Employes Retirement Fund 2261..50
Social Security Division 1853..86
Pacific Water Works Supply Co., Inc. 932,.45
Paramount Pest Control, Inc. 10,.00
Pennwalt Corp. 76,.50
Reedsport Auto Parts 318,.49
Reedsport Volunteer Fire Department 768,.00
Reedsport Outdoor Shop, Inc. 37..70
Frank Rose 122,.35
Roy's Tire Center 5,.00
Frank Rummerfield 24,.10
Reedsport Police Department 23,.45
Scientific Products 85,,60
Stampers J & J Tire Co. 72,.66
State Accident Insurance Fund 1590,.57
Teletron 203,.23
Susan Tennant 26,.00
Darrell Thurman 26,,00
Thompson Ford Sales 1,.35
Umpqua Building & Hardware, Inc. 121,.40
Umpqua Industrial Supply Co. 138,.84
Umpqua Plumbing Co. 133,,53
Xerox Corporation 54,,00
Chevron U. S. A. Inc. 504,,00
Shell Oil Company 13,,09
Munnell & Sherrill, Inc. 28,,05
Stalcup Equipment Co. 151,,82
Union Oil Company 1090,.21
Pacific Security Bank 2296,.25
HGE, Inc. 16887,,00
TOTAL 149919.,42
ATTEST:
nald O. H son, Mayor
la (U
City Acaministrator Bernell McClay, Rec\ Sec.
265
CONTINUATION OF THE MARCH 1, 1977 REGULAR MEETING OF MARCH 14, 1977
AT 8:00 P. M. IN THE CITY HALL
Present: Mayor Ronald o. Hanson
Council Members Albert Nimmler, President, Robert Townsend,,
H. J. Patterson, Connie Gibbons and Ben Henderson
City Administrator I. G- Johnson
City Attorney Stephen Miller
Absent: H. F. (Shorty) Bethel
Meeting was reconvened by Mayor Ronald Hanson
Mayor Hanson presented a "suggestion box" which had been given to him
by the Douglas County Commissioners. Box will be placed in a convenient
place for use by citizens to make suggestions to the Board of County
Commissioners.
METER CHARGES FOR AREAS OUTSIDE THE CITY
City Administrator I. G. Johnson presented each Council member a
schedule of meter rates used by the North Bend - Coos Bay Water Board.
After discussion the following motion was made;
Motion was made by Patterson, second by Henderson that the City of
Reedsport adopt the Coos Bay - North Bend Water Board meter rate
schedule as the schedule for all hook ups outside the City. Motion
passed. Ayes 5 Nays 0
City Administrator I. G. Johnson reported that Clear Lake water supply
has risen 16 inches from the lowest point which was recorded in February.
The lake level is now 38 inches to overflowing.
DELINQUENT WATER BILL - WINCHESTER BAY SEAFOODS
City Administrator I. G. Johnson requested direction from the Council
on what they wished done about a delinquent water bill of $4738.84
owed by Winchester Bay Seafoods. Neil Spencer, now operating on the
premises as Ocean Fresh Seafoods, promised to keep his bill current
but is now a month and a half delinquent. Nothing is being done to
pay off the old delinquent bill of Winchester Bay Seafoods.
City Attorney Stephen Miller stated that Ocean Fresh Seafoods can not
be held responsible for the old bill incurred by Winchester Bay Seafoods.
Motion was made by Nimmler, second by Patterson that a letter be sent
to Winchester Bay Seafoods (copy to Ocean Fresh Seafoods) directing
that the bill of Ocean Fresh Seafoods be kept current each month and
that $100 a month be paid on the old Winchester Bay Seafoods bill
until the bill is paid. Payment must be made within ten days of the
date or the water will be shut off immediately. Motion passed.
Ayes 5 Nays 0
City Attorney Stephen Miller will write the letter to Winchester Bay
Seafoods.
LILLEBO DEVELOPMENT ON FLATIRON PROPERTY ON WINCHESTER AVENUE
Council had requested that Bill Lillebo present his plans to the City
Council for their information. Decision must be made on whether to
accept the Planning Commission granting of a Conditional Use Permit
for this development or to appeal.
Conditional Use Permit was granted by the Planning Commission with
the following conditions:
1. Must comply to applicable state laws cind regulations.
2. Prior to starting operation of park, all three entries and
exit ways must be paved.
3. All roads within park to be blacktopped one year after
start of operation.
4. Effective screening of vegetation along Winchester Avenue
within two years of start of operations.
5. Small recreational area for use of children to be provided.
6. No more than fifty units to be established.
7. Use by non-mobile tents will be prohibited.
March 14, 1977
After discussion, Mr. Lillebo had clarified the following points in
question:
1. Developer must comply with Central Lincoln Peoples Utility
District requirement that anything over 15 ft. be 15 ft.
back of center line of power line.
2. Planned screening will not interfere with water or sewer lines.
3. Screening will not affect visibility on Winchester Avenue.
4. Only bush type screening will be on City property - taller
trees will be on Lillebo property.
5. Screening plan will be continued and maintained as planned
because Conditional Use permit can be revoked if conditions
are not satisfactory.
Council members were polled and stated that they were satisfied.
No appeal will be made. ^
SURPLUS PROPERTY PUMPS
City Administrator I. G. Johnson reported that two surplus property
gasoline operated pumps are now available through the Coos Gurry
Douglas Economic Development Association surplus property program.
Mayor Hanson recommended that the City get a diesel pump if possible
as they are cheaper to operate and require less maintenance. He also
felt that in view of a possible electric shortage it would be best
not to rely on electricity. City Administrator I. G. Johnson stated
that he had discussed the matter with Central Lincoln PUD and that
there is no problem in getting a power line run in to the lake if
one is needed to operate pumps.
Motion was made by Gibbons, second by Nimmler that the City of Reedsport
apply to the C.C.D. Economic Development Association surplus property
program for a diesel pump not smaller than six inch. Motion passed.
Ayes 5 Nays 0
MISCELLANEOUS
City Administrator I. G. Johnson stated that he had never taken the
7i$ per cent cost of living increase granted to all city employees
for the 1976-77 fiscal year. Inasmuch as there is a $3500 item in
the Community Development budget for administrative costs, he requested
that he be paid this cost of living increase for the year from these
funds.
Motion was made by Henderson, second by Patterson that City Administrator
I. G. Johnson be paid the 7^^ per cent cost of living increase in salary
from the Community Development funds for the 1976-1977 fiscal year.
Motion passed. Ayes 5 Nays 0
City Administrator I. G- Johnson stated that advertising has now been
published for the City Manager job in Reedsport. It is possible to
have a committee from the City Managers' Association do the preliminary
screening of such applicants. Mr. Johnson will be attending a City
Managers meeting at the Village Green on March 17 and 18 and could ^
arrange to have such a committee appointed if the Council so desires.
Motion was made by Patterson, second by Gibbons that the Oregon City
Managers' Association be requested to appoint a screening committee
for screening applicants for the City Manager position in Reedsport.
Motion passed. Ayes 5 Nays 0
City Administrator I. G. Johnson announced the following meetings of
the City Council:
March 21 at 8:00 P. M. Public Hearing for appeal of zoning
change on Pioneer School property
March 28, at 8:00 P. M. public heariing on Supplemental Budget
for j^.C.D.C. grant
Public meeting on Federal Revenue Sharing
for fiscal year 1977-1978
Public meeting on Community Development
Block Grant Third Year Program
267
March 14, 1977
Councilman Patterson stated that he had looked over the Douglas
County Probation and Parole Department's Community Alternative Services
Program and felt that a representative of that department should be
asked to attend the next regular council meeting to e^qjlain the program.
A letter will be written making this request.
Mayor Ronald Hanson reported that he had received plans for dog kennels
from the County with the request that the City construct same. Cost
of kennels would be approximately $2,532.
Mayor Hanson appointed the Finance Committee to study TV rates and
be ready to make a recommendation at the time Gaylord Vaughn presents
the Cable TV request. City Attorney Stephen Miller suggested that
they also consider the possibility of people in the city putting up
their own reception equipment as opposed to using the cable.
City Administrator I. G. Johnson reported that the Diehl-Fullhart
Insurance Agency is in the process of getting figures together for
insurance on the city bus. Advertising will begin for a bus driver
as soon as federal and state requirements are determined.
Councilman Robert Townsend announced that the Park Committee had met
on March 9 for an organizational meeting. Another meeting will be
held on March 16 at which time representatives from the Dunes
National Recreation Headquarters will be asked to present their proposal
for expansion.
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
John city AdminiOrator ' Bernell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MARCH 28, 1977 at 8:00 p. M. FOR THE PURPOSE OF CONSIDERING THE
FOLLOWING:
1. Public Hearing on Supplemental Budget for Land Conservation
and Development Commission grant.
2. Public meeting on Federal Revenue Sharing funds for fiscal
year 1977-78
3. Public meeting on Community Block Grant Third Year Program
Present; Mayor Ronald o. Hanson
Council Members Robert Townsend, Ben Henderson, H. F. Bethel,
H. J. Patterson, Connie Gibbons
City Administrator I. G. Johnson
Absent: Council President Albert Nimmler
Other persons present: Paul Howard, Joel Morello, Pete Mulder,
Police Chief Orville Powell, Shirley McAninch, Marilyn Townsend, '
David Sykes
Meeting was called to order by Mayor Ronald O. Hanson.
PUBLIC MEETING ON SUPPLEMENTAL BUDGET FOR L.C.D.C. GRANT
City Administrator I. G. Johnson presented a Supplementary Budget
in the amount of $11,400 for Land Conservation and Development Grant
funds for the remainder of the 1976-77 fiscal year. Mr. Johnson went
through the proposed budget explaining that all money not spent this
fiscal year would be carried over into next year's budget. He explained
that such funding is necessary in order that the City can comply with
the Land Conservation and Development Commission rec[uirements. The
Comprehensive Land Use Plan must be updated to meet their requirements
and this area must also comply with Coastal Zone plans. Paul Howard
has been hired on a part time basis through the.Council of Govern
ments to do this work. Mr. Howard explained that this budget represents
the first grant request. The second grant request will be for $25,000
and the third request will be for approximately $8,000.
Motion was made by Patterson, second by Bethel to approve the Supple
mental L.C.D.C. Grant budget for fiscal year 1976-1977 in the amount
of $11,400 as presented. Motion passed. Ayes 5 Nays 0
PUBLIC MEETING ON FEDERAL REVENUE SHARING FOR FISCAL YEAR 1977-78
City Administrator I. G. Johnson stated that a public meeting is
being held in order to comply with Federal Revenue Sharing guidelines
to receive written and oral input from citizens on the spending of
these funds. He further explained that many of the original require
ments of the Revenue Sharing program have now been changed. It is now
possible to use Revenue Sharing funds as matching funds to obtain
other funding. Mr. Johnson stated that the City of Reedsport will
receive a total of $77,200 this year and has a cash carry over from
previous years of $30,000. He esq^lained that any moneys not spent
would be carried over as a cash item in the regular budget for the
next fiscal year.
Following questioning by Paul Howard, Mr. Johnson explained that
Revenue Sharing cannot be used to reduce taxes. A $14,000 budgeted '
item for the Bicentennial Park was discussed. Mayor Ronald Hanson
stated that he felt the City is morally obligated to use this amount
for the Bicentennial Park as budgeted and that it should be carried
over into the next year's budget for this purpose.
Pete Mulder, President of the Chamber of Commerce, stated that he was
concerned with the deterioration of some city streets and felt that
some money could well be spent in this area or for lighting systems.
He also mentioned needed improvements in the water system as being
worthy projects. Mayor Ronald Hanson stated that he felt that there
are other funds available for water system projects and that these
areas should be explored first.
Joel Morello stated that he is a strong believer that the general
fund budget should support itself and not rely on Revenue Sharing.
Pete Mulder reminded people that the Revenue Sharing Advisory Committee
three years ago had made three recommendations for use of funds:
1. City warehouse
March 28, 1977
2. Recreation facilities within the community
3. Improvement of the library
Council Member Connie Gibbons asked what the plans are for finishing
the Community Building. City Administrator I. G. Johnson stated that
plans have not been finalized but that there is great need for finishing
the walls and floor. Methods of doing this were discussed. Council
man Patterson stated that he would like to see this done and would
also like to have the parking lot paved as this is badly needed.
Councilman Bethel stated that he felt a much needed item was the
placing of radios in some of the city vehicles in case of emergencies.
City Administrator I. G. Johnson stated that the cost of a base station
for these radios would be around $3500.
Councilman Robert Townsend presented a letter from the Lower Umpqua
^ Jaycees requesting that the City make application for a Bureau of
Outdoor Recreation grant. In the letter they requested that existing
funds, i.e. Bicentennial Grant and budgeted Federal Revenue Sharing
funds be used as the necessary matching funds to obtain the BOR
grant. The letter requested that the proposed grant be requested to
cover the following development;
a. Construction and paving of roadway and
parking lot $23,000.00
b. Installation of lighting system 5,000.00
c. Installation of water system 2,000.00
30,000.00
The request was discussed and City Administrator t. G. Johnson stated
that he will prepare the application and get it sent in immediately.
PTOLIC MEETING ON COMMUNITY BLOCK GRANT THIRD YEAR PROGRAM
City Administrator I. G. Johnson reviewed some of the history of these
funds which places the City of Reedsport in a "Hold Harmless" group
making the City eligible for $183,000 yearly over a three year period.
There is some possibility that the program may be extended over a
longer period. Mr. Johnson explained that uses of these funds is
quite restricted. Nothing can be done of state wide concern. Funds
can not be used for building facilities for the general operation of
the city. Previous public hearings were held on the use of these
funds and approval given for a first year program of improvements
to the water and storm drain systems for Bowman Road and for improving
and paving Bowman Road. Second year program was to provide 25%
matching funds for a sewer facilities study. Third year program would
cover 25 per cent matching funds to continue with engineering and
correction of sewer problems as outlined in the study.
Councilman Bethel stated that he approved the use of these funds for
upgrading the sewer system as planned. Pete Mulder, President of
the Chamber of Commerce, stated that he felt the City was using fore
sight in pursuing the upgrading of the sewer system in view of present
growth patterns of the city. Councilman Townsend asked what the total
cost of the sewer facilities program would be. City Administrator
^ I. G. Johnson stated that it would be in the neighborhood of 4.2
million dollars. Mr. Johnson stated that the City is receiving 75%
funding from Environmental Protection Agency funding. Pete Mulder
asked if the 4.2 million included expansion of the sewage treatment
plant. Mr. Johnson stated that it does. He further stated thattthe
City may be in a position of having to raise some $500,00 to $800,000
to complete the project if the Community Development Funds are not
extended.
The need for a dump station for recreational vehicles and the problems
involved were again disc ussed. City Administrator I. G. Johnson
stated that the City has already approved an application from the
Union Station for construction of such a dumping station.
After all discussion was completed, Mr. Johnson stated that the
Third Year Application for Community Development Funds will be
completed and submitted for approval.
MISCELLANEOUS
City Administrator I. G. Johnson requested that the Courier correct
an error in last week's newspaper which stated that $3500 salary
March 28, 1977
raise would be paid to Mr. Johnson for the fiscal year 1976-77. Item
should have read "cost of living increase of $1375 would be paid from
Community Development Funds from a budgeted administration item."
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
, City Administrator Bernell McClay, Reecc . Sec.~
271
MINUTES & TESTIMONY OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF
THE CITY OF REEDSPORT ON APRIL 4, 1977 at 8:00 P.M. AT THE CITY HALL.
(Testimony on file on Tape in City Office)
Present: Reedsport City Officials
Mayor: Ronald Hanson
Council Members: H.J, Patterson, Ben Henderson, H,F. Bethel
and Robert Townsend
Council Members absent; Albert Nimmler and Connie Gibbons
City Administrator: Irving G. Johnson
City Attorney: Stephen Miller
Assistant Recorder Pro Tem: Shirley McAninch
Reedsport Planning Commission Members: Thomas Hedgepeth,
Chairman, Robert Cline, A1 Dorsey, Larry Meyer and Marilyn
To\i/nsend, Secretary
^ Reedsport Planning Commission Members absent: Wesley Hillier
and Heinz Kaufmann
Reedsport Public School District 103 Officials
John Bond, Superintendent
William Gieber, Reedsport High School Principal
Susan Grassl, School Board Member
Delores Furman, Deputy Clerk
Nevtfs Media
Larry Bacon, Reporter for the "Eugene Register Guard" Newspaper
David Sykes, Reporter for the Reedsport "Courier" Newspaper
Jerome Kenagy, Reporter for "KDUN Radio" Radio Station
Interested Citizens
Leora Wisdom, 1173 Fir Ave . , Reedsport
Ellenmae Stemmerman, Smith River Rt., Reedsport
Don Dillon, 185 South 19th St., Reedsport
Dan Campbell, 249 Schofield Dr., Reedsport
Mrs. Lloyd (Marjorie) Noel, 1174 Fir Ave., Reedsport
Mr. and Mrs. Steve Riley, 1125 Fir Ave., Reedsport
Jesse Tuttle, 699 South 22nd St., Reedsport
Mr. and Mrs. Leo Tucker, 1142 Fir Ave., Reedsport
Mrs. Edna Snell, 1257 Winchester Ave., Reedsport
Clifford Jorgenson, 1190 Fir Ave., Reedsport
Woodrow Romberg, 1189 Winchester Ave., Reedsport
Mrs. Frank (Donna )Corbet, 2409 Arthur Dr., Reedsport
Description of Evidence as referred to in testimony:
Proponents:
Comprehensive Plan for: Gardiner. Reedsport and Winchester Bay
compiled by the Douglas County Planning Department, August
1973 taken as judicial evidence
Exhibit No. 1: Reedsport Planning Commission Minutes of
June 28, 1976
Exhibit No. 2: Reedsport Planning Commission Minutes of rer.
corded testimony of Pioneer Property Zone Change Public
Hearing held on January 24, 1977.
Exhibit No. 3: Fred J. Marineau Real Estate Appraiser, 371
W. Anderson, Coos Bay, Oregon 97420 letter of July 26, 1976.
An updating of the previous appraisal of the Pioneer School
Property of November, 1975.
Exhibit No. 4: John Gault Senior Real Property Appraiser,
3451 W. 16th Ave., Eugene, Oregon 97402 appraisal report to
estimate market value of Pioneer School site as of September
2, 1976.
Exhibit No. 5: Reedsport City Council minutes of July 15,1974.
Exhibit No. 6: Request from School District 105 Board of
Directors to Reedsport City Council Members to change Pioneer
Property from Residential Zone to Commercial Zone.
Exhib it No. 7: Letter from Orville Powell, City of Reedsport
Chief of Police.
Exhibit No. 8: "One Thousand Friends of Oregon Newsletter"
Vol. 2, No. 4, January, 1977. Parts of an article written
by Robert E. Stacey, Jr. titled "Court of Appeals limits
272
April !i, 1977
Fasano"
Reedsport City Council Evidencet
Exhibit No. 1: Hand dravi/n map by Ben Henderson of alley and
residences adjacent to the Pioneer School Property bordering
the east boundary.
Exhibit No. 2; Notarized "Affidavit of Publication" for the
Notice of Public Hearing on the Final Comprehensive Land Use
Plan for Gardiner, Reedsport and Winchster Bay.
Opponents Evidence;
Comprehensive Plan for Gardiner, Reedsport and Winchester Bay
prepared by Douglas County Planning Commission, August
1973 .
Exhibit No. It Letter opposing the rezoning of the Pioneer
School Property signed by Mrs. Edna Snell, 1257 Winchester
Ave . , Reedsport •
Exhibit No. 2: Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Leo Tucker, Jr.,
1142 Fir Ave., Reedsport.
Exhibit No. 3; Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. James Kelly, 1209
Winchester Ave, Reedsport .
Exhibit No. 4: Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Van Crowell, 1143
Fir Ave., Reedsport.
Exhibit No. 5; Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Lloyd Noel, 1174
Fir Ave., Reedsport.
Exhibit No. 6: Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Clifford Jorgenson.
Exhibit No. 7: Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Woodrovi/ Romberg,
1189 Winchester Ave,, Reedsport.
Exhibit No. 8: Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Steven H. Riley,
1125 Fir Ave., Reedsport.
Exh ib it No. 9; Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. Jim Lanegan, 1157
Fir Ave., Reedsport.
Exhibit No.10; Letter opposing the rezoning of the Pioneer
School Property signed by Mr. and Mrs. James R. Kelly, 1209
Winchester Ave., Reedsport.
Exhibit No.11; Notarized petition of citizens living near
the Pioneer School property opposed to the rezoning of the
School Property. Thirty-nine signatures (39).
Exhibit No.12; Notarized petition of citizens living near
the Pioneer School property opposed to the rezoning of the
School Property. Twenty-five signatures (25).
Exhibit No.l3; Notarized petition of citizens living near
the Pioneer School property opposed to the rezoning of the
School Property. Twenty-five signatures (25).
Exhibit No.14; Letter to Reedsport Planning Commission
from Douglas County Deputy Assessor Roger Skelton re
garding the adverse effect of the rezoning of the School
Property on area residents.
(Testimony follows;)
Mayor Hanson; This meeting has been called to appeal the decision
of the Reedsport Planning Commission to rezone the Pioneer Property
from Residential to Commercial II. This is a result of the Planning
Commission action taken on and based on the following motion at the
January 24, 1977 meeting where the motion was based on the Compre
hensive Plan for the City of Reedsport in the intent of the Planning
Commission use of the property at the time of the adoption of the
zoning ordinance and zoning maps, I move to approve this request for
a zone change from residential Zone to Commercial II zone. Motion
was seconded and there was unanimous approval. We are here to hear
remonstrances from that action. The burden of proof is on those re
questing the zone change and will have the first opportunity to
speak. After that those remonstrating will have their opportunity
to speak. Then there will be time for rebuttal. The first thing
I should tell you is that this is to be recorded and when you stand
to speak please state your name and your address and come somewhere
near to the recorder so that your voice will be heard. And also
April h, 1977 273
state v!/hat if any relationship or reason you have either to the party
speaking or to the property in question. The first thing we'll hear
from is Irving Johnson, u/ith a little historical background. Mr.
Johnson.
Irving Johnson: I'm Irving Johnson, City Administrator, and am
neither speaking for nor against the proposed zone changes. But I
would like to give you a little history of what has happened to this
property in the past zoning of the city. In 1940 the City formed
a planning commission. At that time they zoned all property in the
City of Reedsport . Which included the property in question. It
was zoned at that time residential because most of the property was
residential at that time and there was no highway 101 through there
as is now existing. The main highway came down 38 and out Winchester
Avenue and on south to Coos Bay. In 1947 prior to that Richard
Thompson had owned property down town, the Square Deal Cafe and he
^ was desirous to develop property that they owned at Block 92 which
now is occupied by the Tropicana Motel and the Sea Cliff Restaurant.
At that time he intended to put a motel and restaurant complex down
there and he asked for a zone change. At that time there was zoned
residential. The city at that time zoned that Commercial (there
wasn't any commercial) in those days it was known as "Business".
And he consequently constructed the facilities on there. Just shortly
after that they also passed the zoning ordinance putting all indus
trial or all residential, excuse me, all commercial property or
business property known then in what they call a "Fire Zone". That
meant that any property in the commercial area for business, motel,
anything built within the city fire area had to be constructed out
of material that met the standards of the Fire Zone. If my memory
serves me correct, they had to have what they called a "One hour
roof" and a minimum of two hour wall depending upon the setbacks
of the property. Shortly after that in about 1947 there was many
applications received for the city to build along the highway. Be
cause the highway was constructed through there. And what has hap
pened out on the Coast Highway up and down the State of Oregon, your
business left the core area and moved out along the highway and
started building there. Now, remember that at this time the require
ments of the building within the Fire Zone was placed on this property
so they went ahead and zoned every piece of property. I'll point out
some of this property in there. As you can see, every piece of
property at that time that touched this, even though it was just one
lot, is zoned the entire area for business. At the same time that
was also in the past they also made it within the business district
made within the Fire Zone. Any construction in here had to meet the
fire restrictions.
Mayor Hanson: Irving, I wonder if you could turn the map around so
the Council could see it?
Irving Johnson: Can you people see it now? Due to the fact that the
school was in this area and even under our existing ordinance schools
can be built in any zone if they can conform to what the setbacks
might be. This being residential the schools were required to main
tain property setbacks. That means that any important construction
in this area, as long as it was residential, they can build out of
^ wood or had that been put into a business zone, you would have had
to build out of pumice stone or concrete or something of a fireproof
nature. So this wasn't changed because there was no reason to change
it. Because this had to be changed to school use at that time or
just left as it is. And that's what has happened to this property. The
reason that that is the only peice of property along here that wasn't
changed in the zoning, that touched any portion of the highway. If
there are any questions, I will try to answer them. Thank you.
Clifford Jorgerson: Looks like there is a blue spot there that
touches the highway?
Irving Johnson: This is what the zoning is now. I was talking about
what it was in 1947, Which area are you talking about, sir?
Jorgenson: Follow the highway south. Right next to the highway.
Johnson: Where? Here? This area. This is the High School property.
All high school property in here. High school and areas where the
church is and is all residential area. You see, this is the school
property here too. You see, it can still be built in a residential area
April h, 1977
Mayor Hanson: Does that complete yours?
Johnson: Yes, that completes it, thank you.
John Bond: Hay I use this table? Would you be offended if I sit?
I'm John Bond, Superintendent of Schools, I'll also be the spokes
man for the Board of Directors in this requested rezoning change
for the Pioneer property from residential to Commercial property.
Mayor Hanson: Steve, it is permissable for the Council to in
terrupt his testimony at any time to ask questions?
Stephen Miller, City Attorney: Yes.
Mayor Hanson: If you wish to ask a question, it is permissable.
John Bond: Any questions? All right, as you know, we're re
questing this change from residential to commercial property O
and I think when we had the initial hearing there existed some
question about what constituted the zoning of commercial property.
And I'd like just as a matter of record to draw you gentlemen and
ladies attention to your definition of commercial C-2 property
under Reedsport zoning ordinance number 513. And the initial (it
has a long list of things) but it also says for the very first
point,"if a property is zoned commercial, also any R-1, R-2 or
C-1 property can be developed on that commercially zoned property."
In other words, if you allowed this zoning to take place this does
not mean that housing could not be there. Or what ever type of
complex fell into the residential-1, residentia1-2 or commercial-1
zone. So the commercial-2 zone actually takes in everything below
it if you want to use that terminology. I would just like to
clarify that for a point to begin because we had some misunder
standing that existed in terms. Just exactly what the zone, the
C-2 commercial zone entailed.
Ben Henderson; I'm Ben Henderson, Councilman. This zone of C-2,
is that just light industrial? Not heavy industrial, isn't that
right?
John Bond: No, C-2, definition is commercial.
Robert Cline: C-2 is commercial. C-1 is professional zone. M-1
is light industrial, M-2 is heavy industrial.
Ben Henderson: What does the sawmills fall in at?
Robert Cline: M-2.
Ben Henderson: That's what I mean, C-2 is light industrial.
John Bond: No, it's commercial. We're talking about bakeries, banks,
barbershops, book or stationery stores, catering services, dry
cleaners or Lodge, Fraternal or Religious associations, curios and
antiques, delicatessans, department stores, drug stores, etc.etc.
This is the characterization. We are not talking about light in
dustries in this particular area, or industrial development. And ^
not only when you grant this zoning, if you decide to grant this
zoning, but there are also numerous restrictions that must take
place. When the zoning, if it is granted, takes place, simply
does not mean that somebody can simply come in and just say,
"Bingo", we're going to do all this and to give you an example,
out of your Comprehensive Plan, zoning laws, sub-division laws,
capital improvement programs, planned unit development ordinance,
state and local mobile park regulations, building codes are the
specific tools of the land use implementation for Reedsport with
zoning laws, sub-division laws and the state building code applying
so there are numerous commercial restrictions that exist in add
ition to just zoning for somebody who is going to come in and make
use of the property itself. We hope that this would further pro
tect residents of the surrounding area. The zoning itself is
granted is but one general perimeter. We, as appointed directors
are also aware of the Fasano Case and it's implications for zoning
and City planning. We realize that the Fasano Case that sets the
perimeters for allowing and and consideration of zoning. It's the
April h, 1977 275
one that sets the perimeters for the criteria that you u/ill be using
to judge the merits of this request. We do need some leeway in the
Fasano case, since finances are a consideration in this matter. We
are taking a public property and placing it into a private sector.
And finances are a matter to be considered. We understand that the
Fasano case deals primarily with a private sector. It's been ver
ified with Mr. Johnson and Mr. Hedgepeth in conversation. It does
not deal to a great deal with the public sector moving from a private
sector to a public sector itself. And we'll attempt to follow a
criteria of what was received from Mr. Miller for manual procedure
of judicial hearings as well as precedents that you've sent back
in previous meetings that you've handled. Now, Mr. Irving Johnson
has given reference already to the history of the development of
the area and also to the stipulation that I think it would be fair
to assume that that would have been zoned commercial with the rest
of this because of it's abutment on the highway or both highways.
The property as a whole. I would also like if I could, could I ask
Mr. Cline to make some statements at this time and talk. He was in
volved with the zoning and rezoning and I woulld like him to make
some comments about the intent of the zoning that has taken place in
the last three or four years and the intent as it refers to the
Pioneer School property.
Mayor Hanson: Do you wish to yield to Mr. Cline?
John Bond: Yes, can I do that at this time?
Mayor Hanson: Yes.
Robert Cline: Bob Cline, Reedsport Planning Commission. I was
Chairman of the Planning Commission at the time we designed these
zones. And at the time we discussed the Comprehensive Plan for this
city. And we did discuss the Pioneer School property at that time,
we felt, that it should be a commercial area but in view of the school
being on the property we though that was the inappropriate time to
change it. And when the time came to consider that we do so. But
at all times when we were discussing the property our intent was that
it would ultimately be commercial. When it was no longer being used
for a school site.
Stephen"Miller: When you talk about zoning ordinances, what zoning
ordinance are you talking about? 513?
Robert Cline: If that's the zoning ordinance of 1973, yes. That's
really the only comment I've got on it.
Robert Townsend: May I ask Mr. Cline a question? Bob, in the
Comprehensive Plan there in 1973 when they were developing there, when
we look at this map we see where the State Highway Patrol has their
building in there where the bus barn is, the area there, that is
commercial property in that area. Was there consideration as to when
and if, you know, some of the buildings there, some of the houses and
I'm talking over in that area, what I'm talking about, I don't know
the number of the street. 11th Street? The one down below the school,
^ the first one. Any of the housing lots, say on the street that comes
up to Pioneer. I've forgotten the name of that street. Fir Street.
O.K. For instance, I know that some of the houses and if there was a
consideration of some of, let's say as it has gotten older, because
it is one of the elderly sections of the town. Was there any con
sideration given as to what was going to be done, you know, in the
future ?
Robert Cline: We had no plans for any kind of zone changing to the
residential area already here. We concerned ourselves solely with
what we felt the core of business area on Highway 101. So none of
these residential areas from northward were given any consideration
of ever being changed.
Robert Townsend: How about the area on Winchester?
Robert Cline: This would be a natural break right here on the prop
erty. Yes, we generally felt this whole piece here should be com
mercial, otherwise, we felt we'd be in enough with the spot zoning
here. We were trying to avoid that the best we could.
John Bond: I would further like to substantiate Mr. Cline's statement
for reference of July 28, 1976 zoning meeting which Mr. Cline stated
to the Planning Commission at the time the zoning map was worked on.
276 April I4, 1977
Stephen Miller: Mr. Bond, may I interrupt? Are you reading from
someth ing ?
John Bond: Yes I am,
Ste{?hen Miller: Can you identify v/hat it is. Minutes or some
thing?
John Bond: Yes, minutes. July 28, 1976 minutes of the Planning
Commission. Mr. Cline stated that the Planning Commission at the
time the zoning map was worked on decided to leave the rezoning
of the parcel to the Reedsport School Board. When and if they
decided to sell the property. Chairman Hedgepeth asked if the
Planning Commission should make the zone change. Further proof
would be on both commissions, discussion followed, but Mr. Luke
suggested the Planning Commission should inibiate the zone change
if the School Board does not. I introduce that simply as a
matter to confirm Mr. Cline's statements. Also, Mr. Cline's com-^
ment dealing in the testimony from the previous hearing commented
that the Planning Commission at the time of the zoning map was
worked on that they would withhold rezoning until this parcel,
until a later time the implication that it would be zoned com
mercial at that particular time. Also, it is my understanding
from Mr. Hedgepeth, Mr. Johnson and others that the property we
are asking for is in compliance with the County's Comprehensive
Plan. And in compliance with that are further justification for
the requested zone dealing with the Comprehensive Plan itself.
And that this property does fit into the Comprehensive Plan. I
would like to read six (6) statements to you if I may.These are
those that have been gathered by the Board of Directors. One is
current zoning and we're referring to the property R-1 residential
is not conducive to residential development because of the proxi
mity of Highway traffic on two sides of the property. Creating an
excessive noise problem for single family type development. A
quieter, less noisy neighborhood is more conducive to R-1 zoning.
The property has frontage on one end of the property. The property
has frontage on one major highway U.S. Highway 101 and on the short
cut through Reedsport from the junction of Highway 101 and
Winchester Avenue to Highway 38 which also carries a large volume
of traffic this would be conducive to commercial activity. Three,
almost all the property on either side of Highway 101 through the
entire city is developed to some commercial or light industrial use.
Except where there is no physical access to the property. This being
generally beyond the High School near the westerly city limits.
Four, subject matter has approximately 1,180 feet of frontage on
Highway 101 (this is scaled from the map) with access available
from (permission from city and state) access to the entire frontage.
There's currently one existing access. Further, it has approxi
mately 620' frontage on Winchester Avenue, shortcut from 101 to
Highway 38 from the junction of Winchester Avenue and Highway 101
which is also heavily traveled. In addition the property abutting
on the SW side is zoned commercial. The property abutting on the
north easterly side is subject along Highway 101 and Winchester
Avenue, also zoned commercial. The property across the Highway,
northwesterly, which is the Umpqua Shopping Center, is also zoned
commercial. We also fee that this is a logical extension of the
development as pointed out by Mr. Johnson and the intent by Mr.
Cline. Therms of the property, this property being, that property
which represents commercial development. (Pointing at the red
commercial zoning on the map being displayed). I'm pointing to
the entire commercial sector following Highway 101. And also that
section along Winchester Avenue. We do believe, as we said, this
would be a logical extension of that property already is zoned
commercial and also follows the Comprehensive Plan and the re
quested zone change that we're making follows the Comprehensive
Plan in the degree that is stated here in terms that allows for a
certain degree of cluster development. As you look across the
road at the shopping center Butch Thompson's, on one corner, Lillebo
property which will be developed sometime, also. And as the recom
mendation in the comprehensive plan that you follow some type of
cluster development in your program. Dealing with the question
of land availability and Paul Howard was going to be here, I'm
not sure whether he is or not. He is working for the City and he
is attempting, as I understand it, to develop some type of quan
titative analysis of available property you have in the Reedsport
Community area. This has not been completed, there is no quanti
tative record at this time I have been informed, of land use nature.
Kind of a thumb type analysis. I'm going to use a coloquial term
n
April Ij, 1977 2 7 7
and I hope nobody is offended or anything like that in terms of de
scribing the property. One is the flat iron area, I think \i/e all
know u/hat we're talking about when we talk about that. That's
water oriented towards development and very much now becoming that
way. Especially with the proposed development, marina development,
things of this nature.
Stephen Miller: Can you give a sort of general description of the,
what you describe as the "Flatiron Area?" Everybody here may know
where it is but just so we'll have an idea of where it is?
John Bond: No, 1 can't. I'm sorry, Steve, Can somebody help me?
Irving Johnson: It's bounded on the south by Schofield River, 18th
Street on the North, by 11th Street and on the east by the Schofield
River and west by Winchester Avenue.
John Bond: Also, we talked of the (Irving, I'm going to rely on you
again) the old Woolley property, would you define where that is? Which
is rapidly moving towards a trailer development area.
Irving Johnson: That's property on the easterly side of Highway 101
between Mclntosh Slough and Highway 38 and North 8th Ave. It is ad
jacent to the property that is owned by the Port of Umpqua. And is
property that was originally owned by the US Plywood Corp., who sold
out to the Douglas County Housing Authority who later sold to Mr.
Woolley who has now resold and the property is being considered for
a possible trailer site development.
John Bond: And, also, available is the area located between the
Bowling Alley and the trailer court area. Mr. Johnson can you help me
out one more time and describe that area?
Irving Johnson: You mean the old bowling alley or the new bowling
alley?
John Bond: The new bowling alley.
Irving Johnson; That is south on the westerly side of Highway 101
along Frontage Road and is south of the existing Bowling Alley and
on the southerly end of it is the developed trailer court. This
property lies between Frontage Road and the City Park to the west of
it. It is in the Forest Hills area.
John Bond: This area now is being developed and I think you have seen
the development going into it in terms of a local representative of
the area. What we're saying is that we think that our property will
be highly condusive to commercial development. It's beneficial to
wards commercial development and will assist the city in it's develop
ment of commercial development. It's one of the few places of it's
size which we're talking about, 7.9 acres for development of whatever
nature some so desires. The size itself is important because it
deals with suitability, somebody purchasing that property en masse
can develop it is such a way that it will be condusive to the sur-
^ rounding area. It's not a little box right here that they're going
to put someting on. It's not going to cover up a little corner there
or anything of this nature, we assume. But, anyway, the size will
allow for some adaptability and development in such a way that will
complement the surroundings. Our appraiser who did the appraisal
of the property we spoke to him concerning ways to adapt use of the
property. He stated that the property was not too well suited for
residential use, as it would be costly to fill the low land for resi
dential lots. I will also give the chairman a copy of this appraisal.
Also, that highway traffic noise would be detrimental to this type
of development. It is reasonable to assume the city would rezone the
land from R-1 to C-2 as the commercial use would be an extension of
existing commercial uses. Part of the knoll and material from the
building would be used for fill of the low areas. All utilities con
nected to this site. The value of the hill area according to our
appraiser, he feels that the value mainly to be used for fill for
other parts of the property when it is being developed.
Stephen Miller: May I interrupt you? You earlier read from the min
utes of the Planning. Do you have those minutes? Why don't you give
me those. I assume that you read the whole thing. Mark them as an
exh ib it.
John Bond: May I do that at a later time? I would prefer to keep
278 April li,1977
all this material at this time.
Stephen Miller: Yes. You can have it back. I just want to mark it
so vie \i/ill know v/hich is \!/hich. So \i/e can identify it. //I vi/ill be
June 20, 1976 minutes of the Planning Commission. You also spoke
from the testimony which u/as given from the public hearing January
24, 1977. So that you're saying that minutes of the testimony given
of the Public Hearing on January 24, 1977 at 8:00 before the Plan
ning Commission is going to be your exhibit //2 . Did you speak about
another exhibit that you may want?
John Bond: What about your zoning ordinance no.513?
Stephen Miller: We'll probably do that later on. We have another
copy here.
John Bond: I think you have copies of everything I've had so far.
Stephen Miller: You spoke of an appraiser's report or something
and also you read from a letter from the School District. What
do you have there?
John Bond: This will be Appraisal No. 1 and this is Appraisal No.2.
Stephen Miller: Number 3 will be the second appraisal. July 26th
will be //3 and Sept. 21 appraisal will be exhibit //4. Right?
John Bond: I assume it is.
Stephen Miller: You have to mark these things in order for people
to be able to listen to this thing and know what you're talking
about without having to read through everything each time. That's
the only reason I'm asking about it. I am going to ask everybody.
John Bond: I also read from a letter I have that in the summary
that I'm going to pass out to all the people in a second. OK. Ex
cuse me for interrupting. We were also talking about in addition
to the suitability of the land itself and the 7.9 acres that we're
dealing with the value of the hill as established in the appraisal
report that was given to you at that time also prerequisites have
been established and one of these which I located dealing with the
zoning which was allowed to Mr. Robert Sund, it was allowed on
July 15, 1974 and reasons that he used for justifying his zoning
request was dealing with the block across the street being zoned
commercial the property immediately adjacent to the property being
zoned commercial best user of property as commercial because of
it's adjacency to the highway which I've spoken of, better taxable
values commercial, which I have spoken of, property would be part
of a continuing development along the highway which I have attemp
ted to speak of and you granted this particular request based on
these suggestions. We would like to consider this zoning in a pos
itive nature, would like for it to take place. We think that it
is important to the district, we think that important to it's mem
bers. We believe very strongly that we're caretakers of the pro- ^
perty and it's now time that we move that property from a public
trust to that of private enterprise of the private sector and
doing that we have to take notice of the financial considerations
of it to be very honest \i/ith you gentlemen. The appraisal which
has already been introduced will show for you the value of the
property that we're dealing with. We're dealing with approxi
mately $200,000 in just round numbers. The difference between
commercial property vs. residential property as established in the
appraisal done July 26, 1976 is R-1 residential-1 the value of
about $15,000 per acre. As commercial property it has a value of
about $27,000 per acre. That will give you some idea of the
difference between the two. That basically is at this time ends
my general presentation of the material that we have. I would
like to at this time to yield to Mr. Hedgepeth, who's the Chairman
of the Planning Commission. I would like for him to speak to the
point of why he initially allowed for this zoning to tak place at
his level.
Stephen Miller: Let me interrupt you again. You handed me a docApril
U, 1977 279
ument apparently asking me to mark it as your exhibit No. 5. That
document vi/as the document referred to apparently vi/as minutes of the
special meeting of the City Council on July 15, 1974, in which Mr.
Robert Sund was requesting a zone change on some property. Is that
correct ?
John Bond; That is correct.
Mayor Hanson: You are through with your presentation then? Would
you like to yield to Mr. Hedgepeth?
John Bond: Yes, I would, Mr. Hedgepeth?
Thomas Hedgepeth: I'm Tom Hedgepeth, Chairman of the Reedsport
Planning Commission and you have the decision of the Planning
Commission so I would rather speak as to how I arrived at my personal
decision. The Planning Commission decision was unanimous except
^ for the attendance of Mr. Wesley Hillier, he was not at the meeting
on that night. So basically, 1 would like to outline to you how
I arrived at my decision and I'll be speaking for myself and my
values, not the other members of the Planning Commission. I would
also like to speak to some of the concerns of and desires that
were presented that night and how I viewed them and when I get to
that section I would also like to call attention to the fact that
some of the information I went out and gathered after the appeal
was filed to check out some information and concerns that were ex
pressed at our meeting. In the first place, I would like to say
that I do not believe that rezoning property just to increase the
values of the property is good planning. I would not have voted
for this proposal if this was the only consideration even though
the school board has a responsibility to their patrons in the
school district once they file for a zone change^ I felt that they
had done what was necessary to protect the patrons' interest. The
decision then became ours. Approaching a decision on this question,
I physically inspected the area and the neighborhood for the zoning
and the use of the property. The area that I inspected was a res
idential along Winchester Blvd. and 10th Street from Fir Street to
9th Street and Greenwood Street to 10th, 11th, lOth and 12th and
Winchester, Fir and the Alley behind the school house to the dike
where it is blocked off at the end. And then reviewed the Gardiner,
Winchester Bay and Reedsport Comprehensive Plan as adopted by the
City in 1973. I then reviewed the State Planning Code Goals and
we held a Public Hearing and received and considered the citizens'
testimony at this hearing on January 24, 1977. Also I applied re
cent Oregon Appelate Court Decisions to the information that I had
gained and this Appelate Court Decision I refer to is South Sunnyside
Neighborhood League v. Clackamas County Commissioners. During
this process I reached the following conclusion: That the past
action of the City Council in the past when they first began con
sidering zoning of that property in the Planning Commission. And
these recent court decisions presented to the present Planning
Commission two alternatives which were: one: to disallow the zone
change request and amend the 1973 Comprehensive Plan, or to allow
the zone change request and implement the 1973 Comprehensive Plan.
John Bond: May I interrupt you a minute. What does the 1973 Comp
rehensive Plan, does it speak to that area at all? And what does
it say about it?
Thomas Hedgepeth: The 1973 Comprehensive Plan designated it be used
as commercial property. In fact, not only that property but also
the proerty that was referred to down on Frontage Road, was involved
in the 1973 Comprehensive Plan,
Stephen Miller: Is that Frontage Road Property near this property
did you say?
Thomas Hedgepeth: No. But it was also considered in the Compre
hensive Plan. Shown in the Comprehensive Plan at that time in 1973
that property should be commercial as it is now zoned on our map.
Utilizing this information and that I had received in this process
I came to the conclusion that no significant change had occurred in
the general area of the school property since 1973 which caused me
to re-evaluate the use designation as set forth in the Comprehensive
Plan. Also, the commercial use of the school property is more in
compliance with State Planning Goals than in more restrictive land use
such as R-1, R-2 or C-1 use under our zoning ordinance. Therefore,
I concluded that the appropriate decision should be to allow the zone
change request to implement Comprehensive planning.
280 April b, 1977
One of the desires and concerns expressed by Mr. Kelly was access
to this property. At the present time access is gained through the
property from the back sode of the resiendces along Winchester Ave.
by going up 12th Street to Fir they they cut across then go right
back along the edge of the street to the alley and then down south
to the alley. Now, that street is a 60 ft. right of way and that
access may or may not be cut down and that alley can be connected
down to 12th Street, the same as it is on the other side of the
street and be utilized. So there is no need to cut across private
property whether it is school property or an individual's property
to gain access to that alley or access to Mr. Kelly's or the other
people living just south of 12th on Winchester Blvd. As for crossing
private property there is really no need for that . And that is a
dedicated alley and would not be affected by the zone change or dis
position of the property. Another desire was that homes be con
structed on the top of the hill. Under C-2 land use single family
residences are allowed. One of the concerns was the assumption
that the Pioneer School would be torn down. Pioneer School has
not been condemned for all uses. It has only been condemned for
use as a school so I don't think it's fair to assume that it
would be torn down. It was a concern for a reduction in property
value, commercial activity on school property could have an effect
on residential property in that area. I talked with Mr. Skelton,
Deputy Assessor, here in the City and he explained to me that some
activities could have a detriment to adjoining property and de
crease the property value. So this could occur. There was a con
cern by Mr. Kelly and others in the area of increasing traffic.
Major accesses to the school property will be off of Highway 101
and Winchester Avenue. Location of the access off Winchester Ave.
will be controlled by the dike. There will be very little chance
of them crossing the dike with a street. The type of commercial
development will determine the amount of traffic that might overflow
on to Fir St. or Greenwood. However, the way these streets fit into
the major traffic pattern or flows of the area would minimize this
overflow. These streets will probably only serve the neighborhood
travel to and from the area, not serve other people from other
areas going up into the property. Also, the way that the property
may be developed or laid out certainly minimizes the effect of the
traffic effect. Another concern expressed was crime and vandalism.
Here again Mr. Kelly and Mrs. Tucker and others referred to the
theory of an increase in crime in the area if the school property
was developed commercially. A particular reference was made to
activities on the Umpqua Shopping lot and the crime activities in
that area point or indicate that criminal activities would increase.
I checked with the Chief of Police and his statistics and figures
show, reveal that in the City of Reedsport we have a higher crime
rate in the residential area than we do in the commercial areas.
This high crime rate consists of the following types of crimes:
thefts, driving violations, vandalism and some of the major crimes.
Specifically, in 1976 records revealed that the City Police assisted
more citizens on the Umpqua Shopping Parking lot than any investi
gations of any kind of criminal activities. And the Police Dept.
has not received any complaints from the residents, apartment
dwellers, mobile home owners behind the Umpqua Shopping area.
There was concern about excavating and grading of the hill. This
would be covered under our excavating and grading ordinance and is
an activity that is allowed in any zone. But it is controlled and
again if there was any type of grading or excavating of the alley
or closing of streets or anything like this it would have to come
before the planning commission for hearings. The people would
certainly have an input into it. There was quite a desire to leave
the top of the hill as residential property and require or rezone
the balance of the low part commercial. Under our ordinance section
W.040, page 9, states that the center of streets or railroad right
of ways lot lines or dividing lines shall be used to establish
known boundaries. Developing the top of the hill as residential
property has significant impact on surrounding resident's land value.
This is different from your value of your home. The land value it
self. You consider the fact that they would have to develop homes,
have to tear down the old school building, rehabilitate the land.
These costs would be added to the cost of the land and the area that
they are talking about after you take out for the streets would be
allowed the construction of about 10 homes. The sale of those lots
if they were to be sold then would indicate to the County Assessor
the land value of all the property in that area. So you can see that
all the property on top of the hill now being used as residential
would probably be increased. Because these costs would be signi
ficant and the sale of that many lots would indicate to the assessor
April 1), 1977
that the increase in value. So the surrounding homes, if this would
occur, the land value and taxes on the land itrjelf would go very high.
But the other thing that could possibly happen is that the cost of
tearing dovi/n the school and rehabilitating the land could be so great
that no one would buy it for a home. If the school didn't maintain
it and it became a detraction to the area then it certainly would have
a detrimental effect upon the land and the improvement values of the
area. So either way, it could, leaving it as the top as residential
and the balance as C-2, could have a tremendous impact on the whole
area. The C-2 designation actually expands the opportunities for the
use of the present buildings R-1 would limit the use of it. That's
all I have to say.
Mayor Hanson; Thank you. Is there any one else that would like to
speak for the zone change? All right then, is there some one here
to speak for those who want to remonstrate?
Susan Tucker: My name is Susan Tucker, I live at 1142 Fir and have
very manny, many years. Correct me if I am wrong, Mr. Miller, I
understand that the school board has to provide the burden of proof,
that is to say, according to Fasano he or they need to prove there
is a need for more commercially zoned area and that this particular
thing that they want to do is or this property is best suited for that
need ?
Stephen Miller: Well, certainly they have, I don't pretent to give
you legal advice, but the proponents, as I call them, need to bear
a burden of proof in order to change the status quo. That burden
of proof, of course, is complicated in this case because there is a
zoning ordinance which the City has adopted and there is a copiprehensive
plan which the city has adopted. Those two items are sort
of in conflict in themselves. And Courts have tended to rule in those
areas that one takes precedence over the other. I believe that we're
proceeding under the idea that the school district has the burden
of proof to prove that this zone change meets all the criteria nec
essary by court decisions and others. I can't give a full discourse
on it .
Susan Tucker: Well, according in the back of the Comprehensive Plan
here it says according to Fasano "There has to be a need for the zone
change and that zone change is reflected in the area that they wish'.'
Am I correct?
Stephen Miller: Yes, I think that that is a fair statement. Before
you get started I have to do to you what I did to Mr. Bond. That is
that prior to the meeting in order to get this meeting, there were
filed written remonstrances. Now, I don't know if these |j»eople are
going to speak for themselves or if you are going to speak for them.
We have on file here the letters so I will put some stickers on them
while you talk. Do you know? I assume you want them marked as part
of the record.
Susan Tucker: I assume that those are appeals. Yes, and there should
be petitions signed also. Yes, I do. I have one other.
Stephen Miller: Do you want them marked separately?
Susan Tucker: It doesn't really matter as long as they are part of
the record. This is the written statement from Mr. and Mrs. Kelly,
who were unable to be here. Due to the fact that they had already
changed their plans once for the previous meeting date that we couldn't
have and they weren't going to do it again. Would you like me to read
it?
Stephen Miller: I'm sorry, I'm not trying to tell you how to do it,
like I wasn't trying to tell Bond how to do his. I'm just trying to
determine - you can read that any time you want to. You can intro
duce these letters any time you want to. I'm just trying to find out
if these people were going to do it individually or if you wanted me to
go ahead and mark them and you were going to ask that they be intro
duced since you're the spokesperson.
Susan Tucker: I have a statement from James and Barbara Kelly, they
couldn't be here, they already, as I said, made arrangements for to
be here previously and they couldn't put them off again. I will read
it because they pretty much say what we all feel. "We regret we were
unable to attend the hearing regarding the Pioneer School property
rezoning issue on April 4, 1977 but would like to go on record as ob282
April b, 1977
jecting to the proposed change in zoning of this property which would
place it in commercial classification. We wish to make clear we only
object to the upper portion of the property on which the school building
now stands being rezoned. We have no objections to the lower sections
which adjoins Highway 101 andWinchester Ave . being rezoned. At the
time we purchased our home we were concerned vi/itl"> Ihe fact that the
prhool would soon be closing and wanted to know what the plans for
this property were. At that time in February of 1975 we were able to
learn only that the property was zoned for residential use and there
was no apparent plans for the future use of that property. Thus,
we chose to live in a neighborhood we found to be quiet with little
through traffic and a safe place to raise a family. We feared that
a commercial establishment on the afore-mentioned property could attract
more foot and auto traffic to these streets and could radically change
the nature of this neighborhood. We feel this proposed zone change
is ndt compat ib le with the stated needs of this communitry. Reedsport i
has long been short of housing while available commercial areas have
remained vacant. Awareness of this housing shortage logically
makes a zone change in this area difficult to justify. We charge you
the elected officials of Reedsport to carefully consider the ramifica
tions of the proposed zone change andhow this will effect the people
of this community. We charge you to consider carefully the many alter
natives available for the use of this property along with the needs
anddesires of the people that you were elected to represent.!! Signed:
Mr. and Hrs . James R. Kelly, 1209 Winchester Ave.
Stephen Miller: We will mark this as "Opponents No. 10" and I assume
that you want to mark as No. 1 the remonstrance from Edna Snell, No. 2
the remonstrance from Leo and Susan Tucker, No. 3 the remonstrance from
fir. and Mrs. Lloyd Noel, No. 6 the remonstrance from Clifford and
Clara Jorgenson, No. 7 the remonstrance from Woodrow and Elaine Romberg,
No. 8 the remonstrance from Steven Riley, No. 9 the remonstrance from
Jim and Eva Lanegan. You want those presented to the Council?
Susan Tucker: Yes. Do you also have the petitions?
Stephen Miller: I have the petitions. I'll mark one of the as "Op
ponents No. 11" I'll mark the remaining two petitions as "Opponents
Nos. 12 and 13." I don't know if there were any people that had let
ters or other documents that they wanted to present tonight. If so
we will certainly take them.
Susan Tucker: Getting back to this whole thing here. ^jAccording to
Fasano, I understand that they have to show a need for commercial re
zoned area. I work for the Assessor's Office and after studying the
lands that are available in this town and looking at what downtown
Reedsport looks like; there seems to be an awful lot of vacant lots,
there seems to be an awful lot of vacant warehouses. Mr. Roelle is
putting in a "Mini-mall" down there. I'm not sure how many offices
there will be in there. I understand Mr. Kaufmann is going to build
some sort of a something up by the bowling alley. We have a couple
of vacait lots: there is one by the Standard station on which the old
bowling alley sits, you have a vacant lot that's got a billboard in
the middle of it someplace over by the Logging Supply. I can't help
but wonder why all of these lands are just allowed to sit. There's
a parking lot right on the corner across from the bank on Winchester
and 6th St., ^ corner lot that's right behind the Arco station that
would be a prime lot for any kind of a commercial development . I
guess in the sixteen years that I've lived here would be (with the
exception of the introduction of the International Paper Company and
the people that moved here as a result of that)"the big boom in our
population growth, I haven't seen an awful lot of" to quote from Jim
and Barb(f1r. and Mrs. James Kelly) which they said I might. They've
lived here for two years and they've seen the City of Florence nearly
double in size, the City of Coos Bay has added one third to their
populous. We have added just a small handful. It doesn't even reflect
on our population sign outside of Reedsport. To quote the Comprehensive
Plan it says in here that "this community needs very definitely a
low and middle income housing. There is a definite need for elderly
housing." Housing is such that most people that are young or younger
than myself that are starting out can't afford to buy homes anymore.
And yet they are taking up all the area in town that or just even
partial as fir. Hedgepeth said "Ten houses on that hill could make
our taxes go up and would also increase the value of our land. Because
the sale of that land would be reflected on our \/a lu at i ons ." Oregon
law dictates that land be assessed according to true market value
according to comparible sales in the area.
April li, 1977 283
If that land sells for a higher price it is going to make my land worth
more money. If you put the "Golden Arches" up on the hill it is not
going to make myland worth anything. I am a taxpayer and a home owner.
I grew up in the house 1 lioe in. And I question why these lands are
being used for commercial activities when working as long in the
business community as I have I've seen that so many more businesses
or just about as mony as come into town, seem to fold. You have a
new one going in up town and a new one folding down town. You have
vacant lots downtown and vacant busines areas that are not being used.
There's two offices in the Knight Enterprizes Building where Ross'
Flowers are located. There are scattered places here and there where
other commercial activities or businesses or whatever could be located.
These aren't being used. I find it hard to justify another eight
acres of commercial land when there is already so much in this town that
is zoned commercial and is not being used. I just cannot justify that
and cannot justify it in any way. Regardless of the fact that you are
^ talking about doing it at the end of my street. Also listed onthe
City Zoning under C-2 which Mr. Bond didn't read down to, listed in
the "Ts" right there, listed on top, is taverns; and we aren't im
pressed with having a "Little tavern on the hill." That's not exactly
what we had in mind at all. Again to quote the Comprehensive Plan,
it says "in reviewing existing commercial use and undeveloped commercial
property in Reedsport it is determined that new commercial growth
districts need not be recognized. The desire of the Community and
projected growth will be such that the commercial core will be ade
quate." That's just word for word verbatim right out of the Compre
hensive Plan that this whole zone change is supposed to be the logical
extension of it. Again I fail to see the reasoning in this extension
of a plan that says that what we already have zoned as commercial is
adequate. I can't justify another eight acres. As we stated at
the Planning Commission meeting we wanted to see if we could compromise,
as we came with every intention of compromising, and we went away mad.
And so we've been mad every since. VJe would like to see some sort of
a natural buffer area between us and the lower part. I've talked to
builders in the area. They say "no way do I even want to have anything
to do with that hill." Cost of cure to make that land good for anything
whether it be housing or business, whether it is to renovate that school
for school use or whatever else is going to be high. Regardless of what
you do is going to cost money to fix it. And there some builders and
developers said they couldn't justify buying the land for a decent
price and going in there and having to tear down the whole school
and tear down the whole hill and relandscape, before they could even
begin to buiIdanything there. I can't see where there is a need for this
zone change. Fasano very definitely states that there must be a need
and that that land must be thexzdne change and the need must be served.
I don't see where it is. If we could see what is going to go in up
there or had some inkling of what could be build up there we might be
more willing to listen. As it is right now we can only guess that the
absolute worst is going to happen. When you don't know what's going
to happen to a wole eight acres of land that is at the end of your
street. All of us have children or most of us have children. It is
about split in thirds. You're talking about a higher crime rate, now
Mr. Hedgepeth said, according to Police records it isn't so. We have
other evidence to say that it is. We have a lower crime rate than
most residential areas in this community. We wish to remain that
way. Again, I don't see where there is a need for more, for that much
more, commercially zoned area. I think we're all in agreement when
we say we don't care much about the lower part of the land. If you want
to zone that commercial, that's fine. It is readily accessible by
both streets. But the upper part of the hill is the only buffer zone
we've got between ourselves and any other kind of commercial area and
we'd like to keep it that way. Whether it be in low cost housing which
the Comprehensive Plan said you need, whether itbe in housing for the
elderly which would put them closer to the Shopping Tenter, where they
need to do their shopping. If it be for any of these needs we would
be more than willing to listen to something like that;'rather than a
tavern or whatever else that could go up there . Projected growth ac
cording toplan by 199U is what, about 6000 some? Something like that,
correct me if I'm wrong. It doesn't seem to me that there is verymany
new businesses coming in to town as I say you've already got so many
empty spots now, that a:en't being filled by the businesses that we've
got. The town is becoming more and more spread out. You've got Mr.
Kaufmann building a nursery and business offices up on that end of town.
You've got Mr. Roelle building more offices on this end of town. You
-can't go one place in Reedsport and do every thing. You have to go
from one end of tow.h to the other. You know, I just don't see where
April li, 1977
this is justification for majOT commercially zoned area when we have so
much that is not being used. And, that's just about all I have to say,
Marjorie Noel has some more things, so I would like to yeild to her.
Marjorie Noel: My name is Marjorie Noel, I live at 1174 Fir Ave. I
would request at this time, that a copy of these minutes be sent to
Glenn Hale of the L. C. D. C. (Land Conservation & Development Commission)
He could not be present at this meeting because of prior commitments.
His address is in Salem, but I didn't bring it. I don't know if many
people are aware of the area that we live in. I think most of you do,
but vaguely. And, when this first started out, I called twenty Realtors.
Realtors from Coos Bay, here in town and in Florence. I told them that
we wanted to take a survey, that could be checked anywhere with the
same amount of people, if the property was rezoned, regardless of
not knowing anything that was built on it. Just empty, but rezoned and
how it would effect our property. Seventeen of them said definitely ^
it would effect us negatively. Two said it didn't make any difference
and the third said it definitely would. I have a letter here that
the Reedsport Planning Commission wrote. This is an answer to a lettej
Attention to: Mr. Tom Hedgepeth, Reedsport Planning Commission,
Dear Sir: Thank you for your letter of January 31, 1977, requesting
information concerning real property assessment. Oregon law requires
all real property to be assessed at 100?o true market value, according
to sales in the area. Zoning does effect the market value of land and
thereby effects the assessed value of land. Residential property ad
jacent to any commercially zoned activity are generall effected adver
sely by that commercially zoned activity. The type of commercial ac
tivity adjacent to the residence will further effect value. This effect
is known as "economic obsolescence." With commercial activity there
is more traffic noise and general disruption. The trend is to establish
for fewer owner-occupants and more landlord and absentee ownership;
and will result in a poorer maintained neighborhood. Relative resi
dential value will ultimately go down. If I can be of further assistance
to you please feel free to contact me. Yours truly, Roger Skelton
Deputy Assessor.
Stephen Miller: Did you want to have that marked?
Marjorie Noel; Yes, please.
Stephen Miller: The records show that it will be marked "Opponents
No. 14".
Marjorie Noel: Our neighborhood is probably on of the best balanced
of anywhere in the city. A third of us have bought our homes, I must
add, too, after this 1973Comprehensive Plan. We were not informed of
it. A third of us have very young school children, a third are on
Social Security and are completely retired and another third are in
between. I think as far as people saying this is a quiet neighborhood
even when the school was in, there was no noise or disruptance. There
was no garbage, there was no litter. One of our main concerns, I
must say, outside of being for the children, is for the elderly people
and unfortunately they seem to get this loss much more than anyone
else because the younger people can move away. We've seen this in the
city as I was born and raised in the city. They move out of town ^
and they don't really care. Older people can't and when they are
effected by this, they are pretty much at a loss. There aren't many
places they can find or anything else. Two of the houses that are
down at the bottom of the street vi/ere originally school houses that
stood up on the hill before Pioneer School was built. And they are in
fantastic condition. The average home there is over fifty years old
and they aresolidly and well built. They'll be there for a long time.
And I must say, I think it would have to be a certain amount of neglection
on the part of the board, the School Board, and not saying that there
was any maintenance on the building, that it came to this. Not with
the condition the houses are in and they are in good shape. The average
price of a home, here, a new home of about 1,400 square feet is priced
pretty much at $48, 000 .00. These houses are irrepiacable . Most of
them are better that 2,400 square feet. As far as the crime rate goes
I spent four and a half hours in Chief Powell's office. Because of the
way the City is designated, our neighborhood is in the same area as
the Safeway Shopping Center is cut across the town this way. The
Shopping Center and Mobile Home Park is in our area. He said he could
not definitely say either way about crime rate. I talked to Mr. Lloyd
Smith who is with the Law Enforcement Data System at 675 Trade Street,
Salem. He said commercial areas were higher than residential areas anj
they were making u pa concensus for the year for City and for County to
substantiate this. And it should be finished at any time. We understand
April I4, 1977 2 8 5
that the school is just condemned for use as a school and it can
be used for other things. The only way if this property is zoned
commercial it either must be torn down and leveled, which right now,
is as most of you know is one of the safest water areas anywhere around.
If this is excavated we were told by the Planning Commission that they
don't have any rules or restrictions on this and who ever does this
work is liable. That can only happen after it's done and the problem
is reached. If the School is left as it is and is renovated for offices
then we do have a definite traffic problem; which we wouldn't otherwise
have had. It does change the whole tone of the neighborhood. The resi
dential area of having a high crime rate is one small area in the
whole town. It isn't over a great area. It is all in one area.
The thefts, the vandalism and the assaults are all in the same area,
which is Forest Hills Area. According to his records. I don't really
see. Oh, I was qoinq to state, I might have been confused, I know he
said "heavy traffic" but I would also like to state that there is no
access for truck traffic on Winchester Ave. The only access would have
tobe on 101. It's something you hadn't figured there. Another thing
we wondered and we were told that this had been in the plans for many
years; and this is the only possible thing that could be done. It
seems like there had tobe other alternatives. Definitely. As far
as parks go, there is no parks. That field is used every year for a
ball park. Meeting rooms. The amount of elderly citizens travel to
Coos Bay to go to School. We think there could be a lot done. Plus,
we also wondered then about building another building for the Adminis
tration Building. Which might have to be done, definitely. But we
think ^hat we have to look towards the future. This is the reason why
most of us live in a small town. So things can be compatible, well
planned and done with a definitepurpose . Not where somebody runs in
and puts stuff in and says "Oh, too bad," and we've seen it happen
in Springfield, Eugene where the housing and residential areas have been
misused, maybe through good faults or maybe no one thought about it
until too late. L. C. D. C. hasn't been able to do anything. Now they
find them. A little late now, that they've ruined the residences
and there isn't anyplace else to go. If we want a town and if we're
interested in the future of the town, we have to think about it now.
And really, the people and the residences are the most to be considered.
I must also state that when I asked the realtors, I got a very negative
report as far as people trying to move and build industry in the city.
This might have been biased also. But I tried to leave it open and I
tried to leave it general and I said I wanted just (I would love to
hear things all my way) for them to tell me honestly if they went out
and called twenty realtors what would they say. That's all I have to
say. Thank you.
H. F. Bethel; I would like to ask you one question. You said the
average home in Forest Hills was 1,400 square feet and it cost $48,000
and the homes (in Pioneer neighborhood) had 2,400 square feet in them?
Marjorie Noel: No, I said the average cost now, of building a home
was about $40,000.
H. F. Bethel; With 1,400 square feet? And you said that the homes
here by the Pioneer School were 2,400 square feet?
^ Marjorie Noel; Most of them have 2,400 square feet. They have a
r.iini'mum of three bedrooms and most of them four with a full basement.
So this was one of the reasons, too, as far as we thought we would be
able to sell the homes. There would be definitely six of us moving
and this leaves, you have to figure probably for the next five years
ifitt^ey build, you having twelve residences with people who are all
retired which is negative anyway. Now as far as I'm concerned, I've
never seen a better planned neighborhood and I know as far as raising
children it's important for a child to live in a well balanced neigh
borhood. People who are of different ages, so this is part of community
living and people living in a small town know to help one another.
But Ihey are large homes and well built; with eight to ten inch con
crete foundations. But this is the average cost right now and this is
supposed to go up. We're about $20,000 under the national average. The
national average next year is supposed to reach $90,000.
H, F. Bethel: I didn't think they had that many square feet in them
just looking at them from the outside.
Mayor Hanson; Is there anyone else here who would like to remonstrate
who has additional eveidence to present? Please try not to be re
petitive .
April h, 1977
Woodrow Romberg: My name is Woodrovi/ Romberg, 1189 Winchester Ave .
Well, I haven't got much to say but I would like to point out one
thing that is irritating me in regards to the cost of a new Adminis
tration building and remodeling that part which is being used for an
Administration Building right now. I think that you, everybody knows,
that anyone that is going to build a new building now is going to
spend up to $500,000 or a million dollars to build a new building.
And what we have got there, right now, in an Administration Building
is; one part of it was built in 1935 and the next part is newer was
built in 1948. So that makes one part less that thirty years old and
the rest of it about 42 years old. Of course, the main building was
built in 1919. Of cours, that part is condemned. I realize that,
but we can save a lot of money on just remodeling that newer part and
have a good gymnasium for townspeople to enjoy and lots of storage
space. They could even if they have an overcrowded condition in the
other schools they could fix up a couple rooms there to compensate
for that. Seems to me like a lot of waste to just throw the whole work'^
away. All of that new part has cement foundation under it. That is
one of the most important things in a building. There is no...
they say there is faulty wiring. . .wel1 what would that cost to re
wire it? Maybe part of that isn't faulty wiring, too, it may just be
in the older 1919 building. But, then again, how about the sprinkler
system? There is another thing
Mayor Hanson: Well, I think that your main pofit is that you would
like to see the School District keep this building. The condition and
what it would cost to repair it is really not a part of this hearing.
You would like to see the District keep the School and use it for
school purposes.
Woodrow Romberg: Yes. I figure the cost of building a new Administra
tion Building compared to what it would cost to fixing up the old
Administration Building would be minimal. I have talked to several
people around town here. One person used to be a councilman here,
Oscar Anderson, and he's terribly against it. He thought that it
should be made into an Administration Building. A lot of other
people I've talked to and they all think that it should be. We aren't
concerned too much about the lower part of that. That could be turned
into commercial, all right. It wouldn't make any difference to us.
Up there where we are, well, we would like to keep it that way.
Mayor Hanson: All right. Anyone else who would like to remonstrate?
Clifford Jorgenson: My name is Clifford Jorgenson. I live at 1190
Fir Ave. I don't have a great deal to say; but will probably make
everybody mad at what I do have to say. Let the chips fall where they
may. I'm one of the old timers there. I have lived there since 1951
and our street Fir Ave. was black topped at the tine \i»e) moved in there
and I didn't pay it. The people that lived there previously and some
of the people that live there now paid to have that street black topped.
N'ow, when the school.. .when it was found out that the school wasn't
going to be there anymore... the City Council or whoever you fellows
deal with decided that they wouldn't have anymore to do with that street
so they left the blacktopping go. They said we had never paid for the
blacktop. Like I say, I didn't, the fellows that lived there at that
time did. If we can't keep the top of the hill as residential we
might as well all get;Out. You're not going to do anything to it j
anyhow. You're just going to let it deteriorate. That's all I have
to say .
Mayor Hanson: Anyone else to speak against the zone change? Mr. Bond
would you like to rebut?
John Bond: Would it be possible to take a break?
Mayor Hanson: Yes. We will take a five minute break.
Recess: five minutes
John Bond: John Bond speaking for the Board of Directors of the
Reedsport School District. First of all if I could I would like to
pass out what I would call a "Summary" of what we presented in our
first present at ion of our justification for the Board of Directors'
requesting the zone change. Designating property from residential to
commercial. Mr. Miller.
Stephen Miller: We're not asking you summarize now. Just a rebuttal.
April li, 1977 287
John Bond: This will be appropriate for that relxttal,
Stephen Miller: I will mark the summary sheet as "Proponents exhibit
No. 6."
John Bond: All right this summary sheet.. .what it is to do in case
it is presented to us, very well presented to, you -gentlemen, said
that we didn't really have a justification for this request in zone
change. This is fact, I think, is a summary of our justification.
Stating: what our justification is, what our reasons are and what our
purposes are. Again it is a summary of what we said before hjt yet at
the same time, I think the appropriate rebuttal; in terms of it stipu
lates what our case is. Also we.would like you to take into consi
deration the Planning Commission. They're the people with the expertise
for the City in setting direction for the City in terms of planning
and setting the purpose for the City by looking into long range which
we have referred to before. We're not short sighted, I don't think,
in this request. I think we're looking towards the future. I think
this has been verified by the Planning Commission in the position that
they have taken. I ,also think, that question in terms as to the
availability of land; what we're taking about is a large parcel of land
for commercial development. We're talking about quality of land which
is available. We think this is very high quality of land. This is
large enough so that it can be developed. It can be developed in a
planned unit. We think this is very important at the same time. It
is not a quarter of an acre here or something of that nature. It's
enough that it can be developed in an organized manner. The Planning
Commission stated that equality of this did exist, there was a need,
it did fit into your future, it does fit into your Comprehensive Plan,
it does fit into the direction, it does fit into the purpose. I believe
in the total Comprehensive Plan as well as the.""map, itself. Now
some things were made reference to and I would like to refer to those
if I could. One is the crime rate. I have a letter and I would like
to have this marked before I get started. (I'm learning)
Stephen Miller: This will be "Proponents exhibit No. 7" Letter
from the Police Department.
John Bond: 'This letter will give you a quantitative breakdown.
As for your requests I have compiled the crime statistics for the City
of Reedsport for the calendar year 1976 ." This was done to show the
relationships of criminal offenses in the business district vs. resi
dent ial district , itself. I submit this to you, gentlemen, for you to
look at. I have a breakdown in terms of crime by district, also commer
cial crime by district. It is interesting and you will want to look
at this in terms of zone breakdown. You will find that the highest
crime rate in terms of theft, in terms of criminal mischief and terms
of disturbing the peace, in terms of liquor violation all falls into
what is called zone one. That, as I interpret it, is almost extensively
that of residential development. And I will present this to you,
gentlemen, at that time. Also, when we ta3k about preserving the hill
and it's important, too, that when vt/e're talking ^out conn^errial zoning
I'd like to re-iterate that if this is allowed, if this zoning is al
lowed to go through as C-2, the hilljitself, if it was to exist, would
^ still be able to be used for housing developments, residential I,
residential II or Commercial I development. It is not limited. All
this zoning does, in fact, it gives us a greater variety in the use of
that property. And the use of that property as I told you or tried to
represent to you in the beginning, is restricted, not by zoning only,
but by other ordinances. We made a list or stipulated what those ordi
nances, not the ordinance, but, ordinances, laws, regulations and
things of that nature. The hill itself, tbet maintains just the hill
and say that -thet was going into four housing lots, five housing lots.
A cost analysis on that, I think, the other group jjresented, would be
astronomical. I think you would be very hard pressed to have a person
come in and take down the building, renovate that, develop that into
housing units. The costuanalysis just would not be feasible. Whether
we like it or dislike it is an unfortunate thing but for somebody to
enter into aventure like that, they would probably want to make a couple
of dollars off of their venture. It is very unfortunate but many of
us are monetarily oriented. The use of the Administration building and
the use of that building and the use of it without going into long
oration on it...We spent an awful lot of time and spent a lot of time
last year inder the previous Superintendent. A lot of time this year
under the present Superintendent, myself, seeing what could be done.
April It, 1977
Nothing can be done withit. The huildinQ is condemned
nurooses. It could be used for a vi/arebouse, possibly. That s about
the total extent that the building could be used.
and as apart of the appraisal which you have as a matter of record, no» give^ no value to'that property, that building .hat so ever
The value to that building is given only in terms of "ith
a purpose, I tried to refer to that. T think we have developed in a
purpose. I think v/e are asking a request that goes in a direction.
1 think vie have follwed the direction which is established by the Lity.
I think it's a quality development because of size. Also because of
restrictions which are placed on it by the City. In the planning,
inthe zoning and the ordinances and things to that nature. Basically,
u/hat we're saying is that we have come before you, we think we have a
case, we believe very strongly we have a case, we believe very strongly
that we have an o^Dligation to the people in the community; to put this
back on the tax rolls as the highest possible return for dollar in
vested, possible. And with that, thank you. _
Stephen Miller: Could I ask you to give me those other exhibits?
I didn't get them before. They are"Proponents exhibit Nos . 1 through
5 ."
Mayor Hanson: Is there any questions for Mr. Bond from the Council?
Ben Henderson: Yes, I would like to. I am kind of out in left field.
I'm Ben Henderson, Councilman. I would like to ask Mr. Bond if they
ever took any thought in saving about 100 to 150 foot strip as a
buffer strip in the area around those, houses? I can make a drawing.
You see there are four buildings along here and the street here and the
people live down here and the alley runs through here. If a person
made an "L" in this nature, maybe you can go out to the highway with
a 100 to 100 foot strip to buffer zone as residential.
John Bond: It is the belief of the Board of Directors, and I have been
directed in this matter, that they wish to sell the propery enmass,
total, to whoever that bids. As you know the process will be a bid
process. We don'thave a buyer at this time. I'm not lying to you
or anything else. It will have to be done by bid process and that
will be the next process that we will enter into, I think in terms of
something like that you'll have to answer this question, Gentlemen.
When the developer comes in or a builder comes in or whatever is being
done; and he has to come before the committee, whether it be the
Planning Commission or Zoning Commission or City Council, I think you
can speak to him in terms of that point intself. We need to sell the
property as a total unit. Mr. Henderson, we thought about a lot of
things. But m/p found that this is what the belief of the Board is.
This is the maximum benefit for the maximum number of people.
Stephen Miller: Just a couple of things for bookkeeping. Do you
have Number 2? We don't seem to have"Exhibit No. 2 for the Proponents."
While he's looking for that would Councilman Henderson please tell us
what strip he's talking about so the record could reflect that.
Ben Henderson: I was referring to the strip where the gym setstnow,
adjuacent to the property owners.
Mayor Hanson: Steve, if he gives you his drawing; will that
suffice?
Ben Henderson: I just drew this just now and it isn't very good.
Stephen Miller: Yes, put and "H" on each of thecfesignated houses.
Where is the present School property? Put "gym" there that will iden
tify it. Where is the strip that you arespaaking of?
Ben Henderson: Between the school. Behind the houses on Winchester
Ave. Say 100 to 150 foot strip. I have 8trip"written there. It wil
border 12th Street.
Stephen Miller: We will label your map as Council's Exhibit No. 1.
Mayor Hanson: Anyone else who would like to speak in rebuttal for
the Proponents?
Marjorie Noel: I just wondered if I could see the report by Officer
Powe 11?
Stephen (liller: Certainly.
April li, 1977 289
Mayor Hanson: It is Public Record.
Stephen Miller: If you would like to look at it now. Come onup
and I will hand it to you.
Thomas Hedgepeth: I,m Tom Hedgepetb, here with the Planning Commission
The mention made of the Fasano Requirements, the need, establishing
a need, a public need to change zone. When the 1973 Comprehensive Plan
was being developed the County Planning Staff and the City of Reedsport
Planning Staff held Public Hearings and the City Council in adopting
the Comprehensive Plan held Public Hearings at whch time the historical
need was established for the Pioneer School property to be zoned as
commercial property. I would like also to read to you from a bulletin
dated January, 1977, from the "1,000 Friends of Oregon Newsletter"
which states "The Oregon Court of Appeals has ruled that State Planning
goals not the Public need test of the 1973 Fasano Decision are the
appropriate standards for judging the validity of a change of the
comprehensive plan." I would like to point out that we are not changing.
The Planning Commission in rezoning that property is no changing the
Comprehensive Plan, but is implementing it. However, at the present
time, as I read this thinking, it is the State Planning Goals, not the
public need as established in the Fasono Decision, I would also like
to point out, a reference has been made that this Comprehensive Plan
states that "The Dov/ntown core shoul(;l, according to location,
should service commercial needs for the community. However, at the
same time, the same Comprehensive Plan shows that the area that we're
talking about should be commercial. Also the land that out on Frontage
Road should be Commercial. The land out on Frontage Road may appear
to be vacant but it is no available for use as commercial property.
The Bowling Alley has gone in, Kaufmann is in the process of filling
most of that areawith his development; which will consist of office
space for himself, a nursery, apartments and an electrical retail shop'
and possibly if there is a need for it some other office ,space . The
area referred to earlieras the "Flatiron" half of that is now going to
be developed. /tea recreational vehicle park and it is not available.
So you can see that a large area, or large areas of commercial prop
erty is now dwindling. We do have some small areas, but they are all
small areas, not large areas. Again, I would like to express the
Comprehensive Plan recognizes all of that as well as the other needs.
Now the letter from the Assessor regarding the deteriorating effect
that could have on the residential property up there; I spoke to Mr.
Skelton about this afterwards. He more or less compared what was
happening to Gardiner with I. P. as having a deteriorating effect on
property values over there. We are not having an I. P. on the School
Property. And also, I would like to point out that if you will look
behind the Umpqua Shopping Center you'll see that a detrimental effect
has not occurred there. Those properties are well maintained and
kept up and lived in. I do not think comparing crime rate in Reedsport
in the localities with the crime rate in Salem's is a fair comparison.
I would also like to point out on page 62 of the Comprehensive Plan
that it states "The land use map designates residential groth areas
to service a projected population of 12,750 people on the basis of one
family per acre. The actual population being 5,910 in 1970 and the
projection is R,400 the Comprehensive Plan further states that it would
appear that an adequate residential groith zone has been recognized for
^ the needs of Reedsport, Gardiner and Winchester Bay area.
Ronald Hanson; Any questions from the Councilman to Mr. Hedgepeth?
Anyone else that woul like to speak for the Proponents?
Stephen Miller; Oh, I forgot to...you read from a letter and I better
getit. If you need that letter, I can make a copy of it and introduce
it. Is that what you want?
Thomas Hedgepeth: If you need the informantion from it. I will allow
you to have the letter but I would like it back. It's the only copy
I have.
Stephen Miller: Why don't we make a copy of that. The whole thing
isn't pertinent, just the part where it's underlined. We'll mark that
as "Proponents No. 8'.' We'll make a copy of it and get this back to you.
Mayor Hanson: Anyone else for the Proponents? Now would someone like
to rebutt? Yes, Ma'am.
Marjorie Noel: My name is Marjorie Noel. This is in reference tothe
report by Chief Powell, "Proponents No. 7" which he told me was
impossible to do becaude of the way the City was divided. We were
talking about....as far as the Police Department was concerned, considers
April )i, 1977
Mclntosh Slough, Port, 12th Street and then on the other side of
Scholfield, clear over to Scholfield Creek. This is the crime area
and he said it wasimpossible to divide it up and to tell what areas
\i/ere commercial and residential and they didn't make them as such.
This is why I went to the State Police. So...
Stephen Miller: Mow you were referring to amap there. Was that a ...
Marjorie Noel: This is a...map that he uses. And it is just outlined
in red. And they've got the City divided into areas.
Stephen Miller: Did that last area that you spoke of fall into one of
those areas?
Marjorie Noel: This is area Number 2.
Stephen Miller: O.K. And that map was a part of that exhibit?
Marjorie Noel: This is part of the exhibit. And this is how he ^ot
his report which he told me was "impossible." And he said there was
no way that they could make any report; that would show the difference!
between commercial and residential crime in the City, because of the
reporting methods the City Police Department has. He said it was im
possible and I went over his records with him for approximately four
hours. So I would like to...I don't know if I can object to this,
ha ha..object to this letter, but ifit was impossible, I would like to
bo back and see how he arrived at it. O.K.? Thank you.
Mayor Hanson: Anyone else that would like to come forward? Like to
spe ak ?
Steven Riley: My name is Steven Riley. I live at 1125 Fir Ave. To
begin with, seems like everybody else is repeating a few things. I'll
do some here too, I guess. If you're going to grant this zone change.
We can go back and forth here, the way it says here, the whole night
long. The Comprehensive Plan does say that there is really no need
for anymore commercial land. And Mr. Hedgepeth just said that in 1973
when this was planned, the property was considered to be or was going
to be considered commercial. Which on the map it shows. But to get
it out it shows the property where the School is set ting .,down to.,
must be downto..past the dike area..can't really tell for sure. That
property stays residential, the School Building on the map shows it
setting right here. So if you are going to go by your Comprehensive
Plan like we were saying..the bottom half really don't make that much
difference. But it shows on your own map here that the school area
stays. That's ground that includes the Kelly's place and others in that
area. But, it v/as brought up apart that it would cost too much to
fill it in, cause it was a low area...Cost too much to fill it in for
residential use. Well, if it is so low why it needs to be filled in for
residential uses it's bound to be filled in for commercial. That part
is kind of contradictory. The tax decrease or something. Now there is
two different stories on that, too. So, can't really get into that.
Mr. Hedgepeth said if we're going to rezone this in the Comprehensive
Plan it could be putoff..sort of not be follwed completely. Then he
goes to say that they were to come in there and they . .had . . like . .
cutting down the hill begrading. .have a grading zone that would try.to^
protect us. But, if you're not going to by your Comprehensive Plan
in the grading zone, well it can be shoved off to the side here,
sofnewhere. Where, it will not follow through. Not saying it would
but that's what the plan's getting to be here , , ,shoved off to the side
Except the part in there we just brought up about on page 62, He said
about having enough residential growth , ,uh, .how it was here. Anyway,
like he said you can go back and forth commercial land use on paye 62
it starts ther,,"in reviewing existing commercial use and undeveloped
commercial properties in Reedsport it was determined that new commercial
growth districts need not be recognized. Design of community and pro
jected growth will be 3uch that the commercial core of Reedport will
be adequate and to continue improvement of central commercial core areas','
Continued improvement of commercial core areas I take that as what is
already got. Like tha Shopping Center area. There's plenty of area
to be to the soutjh of that, it woulc bo for more stores or whatever
there. If it comes to the filling in which it probably would be, but,
be the same thing across the street. It't going tohave to be filled in.
So that part you can forget about. Oh, Mr. Bond, he brought up, to
begin with getting back to the commercial land, that he wa, Mr. Bond
said in the last testimony, in theminutes of the Public Hearing on
January 24, 1977. In talking about....
Stephen Miller: We've got that already.in as"Proponents No. 2."
That's what you're referring to.
April Ix, 1977 291
Steven Riley: The Comprehensive Plan says that they have plentyof com
mercial property. Mr. Bond's own testimony is talking i)out commercial
property. Property abutting the vi/estside is zoned commercial. Property
abutting on north easterly sicfe of the subject property along Highway 101
and Winchester Ave. is zoned commercial. Property across Highway 101
norht westerly, Umpqua Shopping Center is zoned commercial. Property
across Winchester Ave. southwesterly is zoned P.U.D. Planned Unit
Development. That's just part of his testimony there to show that tJiere
is commercial property, quite a bit of it in the area, that there al
ready is. And then to brin up something else here he said that they've
checked in to getting the place restored or whatever. They said it
could not be restored. Well a few years ago the Community Building
down here didn't look too sharp either. That's been fixed up pretty
nice. And, I can't see, can''t..I don't know..maybe who ever paid for
it paid for., for school., don't want to pay for an old building...
they must want a new one. That's what is going around, but that's
nothing. Anyway...the School building...! can't see ... there's been
a lot of places that has been restored that looks lot worse shape that
there school building up there on the hill. That's about all I have
to say as far as if you're going..my a..what I'm saying is that if
you're goibg to go by your Comprehensive Plan that I can see is that
the property should...the bottom half could be turned into commercial
property, but where the school building sits...where the property
goes down like I said before. . towards the dike..but you guys got a
map you can see. It's left residential. That's about all I have to
say .
Mayor Hanson: All right. Any questions? Anyone else wish to speak
one Opponents side?
Marjorie Noel; May I ask a question please? If the area is zoned
commercial and zoned residential and put up for sale by bid..is it a
minimum bid, or highest bidder, or is there anyway you can tell whether
or not there will be a profit from the property zoned if there is
no demand for it?
Mayor Hanson: I'llhave to refer this to Mr. Bond.
Marjorie Noel: Mr. Bond and the School Board have decided that they
want to sell it for the highest price. Even if it is rezoned or is
zoned as commercial is there a limit on it? What it cante bid for?
I mean a minimum bid or highest bidder takes it or that might prove
to take a loss anyway, if there is no advantage in the property.
John Bond: The only way that I can answer this is this: the procedure
did follow before they placed a minimum bid on the property, itself.
And then somebody has to meet that minimcim bid. Now I can not tell
you that this is the procedure that will be followed next time. That
is something that vyil). have to be worl ed out by consulting and working
with our attorney before we put it on the market. And I'm not being
bazy but I'm being honest. That's all I can say.
flarjorie Noel: That is the exact procedure that has been followed so
f ar ?
John Bond: The exact procedure we'll consult with our attorney.
Mayor Hanson: Anyone else wish to speak for the Opponents?
Stephen Miller: You might ask if there is any rebuttal either way.
Mayor Hanson: Is there any rebuttal either way? Come up and state
your name .
Woodrow Romberg: I'm still not satisfied wit h . . . l/oodr ow Romberg,
1189 Winchester Ave., I'm still not satifed with building. Those buil
dings are not being used as Administration Buildings. Mr. Bond just
said that they are absolutely gone. But, I don't see a building
that's only twenty-nine years old ^eing absolutely gone. With a good
sound foundation...that could really cost so much less to rebuild than
to build a new Administration Building. Everybody knows the price of
an Administration Building, ii/hat it would cost now days. I don't see
where them buildings are in too bad of shape. Not that bad of shape.
Mayor Hanson: O.K. Any other comments?
292
April l4, 1977
Thomas Hedgepeth: Tom Hedgepeth, if the School, Mr. Romberg were to
decide to use,.or you could convince them to use what is up there as
an Administration Building, that would be permitted in a C-2 zone.
If the School then sold the lower half this would establish new lot
lines. But, what your're asking for can occur in a C-2 zone as well
as in a^residential zone. So the zone change would not effect that.
It would effect any remodeling or rebuilding that they had to do that
it would have to meet this higher standard of fire code which takes
precedence, in a commercial zone. So the rezoning to C-2 as far as
your objection to it wouldn't really change anything.
Woodrow Romberg: It still leaves the door open doesn't it?
Thomas Hedgepeth: Well, if the School wished to sell it. But, that s
before the School Board, that's not before here, see. Just to answer
your question the C-2 zoning wouldn't stop them from using it as an ^
Administration Building.
Mayor Hanson: Any other comments? Any additional informantion that -
we would need to help us make a decision? '
Stephen Miller: I think that at this time...I don't know...Mrs. Noel
did you indicate whether or not you wanted to enter a kind of a written
statement about the Police letter? "Proponents Exhibit No. 7?"
The Proponents brought this forth and you questioned a bit later on.
Did you indicate . . that you wanted to...
Marjorie Noel: I just wanted to be recorded that I did have an ob
jection to it. I'll check the files again. Our report from the State
isn't here. They have had som difficulty and had to change a fewyears
that were going to go into it. All of the reports are recorded also
with Chief Powell's and are put on IBM tape and placed in the Library.
And the cost amounted to about $100,000 to make the report. So they've
dropped down now to just making the repoet for 1976 which is in the pro
cess of being produced and they'll send it to us. I would like to say
that I objected to that and i want to check with Officer Powell and
find out where the statements came from because he said it was im
possible and my checking his book showed it was impossible to come to
that conclusion. I just wanted it said that I did object to the way the
findings of the report. I'll check with himv.on that. If I find out
anything more then I can report to the Council on it.
Stepehen Miller: That was why I was asking the question.
Marjorie Noel: Yes, this is why I say that I object to him presenting
it. I do object...to the contents.
Stepehen Miller: Are you saying that you want to introduce another
written statement concerning that?
Marjorie Noel: Yes, and I want to object to the contents, if that is
all right ?
Stephen Miller: You want to submit a written statement? When do you thjmk
you can have that written statement ready for submission?
Marjorie Noel: As soon as it comes through. Supposed to be ready foi
our last meeting date. I can call and give the specific date it will i
be ready?
Stephen Miller: I'm just asking. It will be up to 1he Council to de
termine what...I just wat to know what your thoughts are. What I'm
saying is, I'm just not, Ir'm just sort of asking what your thoughts are
so that the Council can make a decision on whether they feel that proper.
They have received this written report and make it available to the
other side after she submits it before making a decision. I don't
know, that's up to you. You can say if it's not here, it's not here.
1 don ' t know that ... .
Marjorie Noel: As long as I have the right to question the contents
in there I think that is all right...I'll just stand on that. O.K.?
Stephen Miller: O.K. Yes. Secondly I don't think we ought to have a
couple of City exhibits. I think the City ought total<;e Judicial
Notice, if they will of their own Comprehensive Plan of 1973, of their
Zoning Ordinance No. 513, this notice of publication which we'll mark
as "Exhibit No. 2" to show that notice was given about the hearing
AprLlli, 1977 293
on the Comprehensive Plan. I think there \i/as also a question as to when
would be the appropriate time for asking if there were any conflict
of interest problems on any part of the Governing Body. And this might
be an appropriate time for that.
Mayor Hanson: Is there anyone on this panel?
Robert Townsend: Robert Townsend. It might be construed that I have
a conflict of interestbecause of working for the School District.
Although, I can state that I have none. I am not involved with the City
making process concerning request for rezoning of the School property
nor have I anything to do with the cfecision concerning the sale of this
property.
Mayor Hanson: May 1 ask the audience if there is any objection? Is
there any objection from the audience to having Mr. Townsend take part
im noaking this decision concerning the sale of the School property?
I hear no objection.
Stephen Miller; Does anyone else have any conflicts of interest? That
sell anythdjng to the Schools, buy anything from the Schools?
Mayor Hanson: Before the Council deliberates on this or makes any
decisions, Steve, would you like to outline for the Council and for the
benefit of the audience, the conditions and or the criteria that we
have to respect in order to make a decision?
Stephen Miller: As I indicated you are going to have to recall the
testimony. I don't know if you have taken enough notes to do that to
night or not. I'll leave that to* you. You're going to have to call
the testimony, your're going to have to then divide it up into different
areas, reach the findings of fact, regarding those areas in order to
determine whether the Proponents have carried their burden of proof.
You're going to have to consider the Zoning Ordinance, you're going
to have to consider how this proposal reflects, complies or does not
comply with the Zoning Ordinance. What effect it would have on the area,
You're going to have to answer those other requests "is there a public
need for a change? Will a need best be served by changing the classi
fication from residential to commercial? You're going to have to deter
mine from the evidence presented to you; the various characteristics
of the various areas around the 6ity. How they fit in with this propo
sal, and the evidence for and aginst it. The suitability of other
areas particularly the land uses and improvements of this nature.
The land uses and improvements in the area in question. Any trends
that you see that are available in land improvement. Density of devel
opment, the property values, need of economic enterprizes in the future
development of the areas, needs of access to particular sites in the
areas, natural resources of the City and the prospective needs for
development thereof. The public eed for health and safe surroundings
and conditions. I'm just quoting a bunch of things from a case or
two that have come down. What is of course preferDed and I assume that
both the Proponents and Opponents would want you to make some findings
of fact. Whether or not you decide to grant the zone change request
or not you should say "we do so because... and list them: one, two,
three, fouriVt List reasons that you can classify separately for your
decision. And of course, it is difficult because some of you may agree
that one reason is a good reason for not granting the zone change and
others of you may feel that-that was a good reason for granting the
zone change. You mayhave different votes on it but all this would hav
to be tabulated into some kind of a majority decision by yo'j all -^s to
what the findings of fact are. Then the conclusions that you draw
from the findings of fact how you apply the facts to the question in
volved and hoy you resolve it. By either granting or denying the
application. Now 1 don't know, I always find it interesting when you
as in the Cart Room that the Judge will look at the Proponent and the
Opponents and he'll say "I would appreciate receiving from you gentle
men a proposed set of findings of fact conclusions." I don't see
that there's anything wrong with you saying to the Proponents here and
the Opponents her "We would like to have you submit to what you
feel that we should find as finding of facts, what we should have is a
conclusion andpresent it to us so we can see in writing what your
theories are. So we can at leaat have the benefit of your thinking as
to where the areas you feel we should concentrate our deliberations.
Do you follow me there?
H. F. Bethel: Wouldn't that be the same thing as giving us the facts
that you have there?
April ii, 1977
Stephen Miller: N'o» I mean the proponents may say as they have said.
You find as a matter of fact that part of this property fronts Highway
IGl. The Opponents will say as they might say in their proposed find
ings of fact the property also fronts the residential area. And give
you different sets of their theories of the way you should handle it.
What I'm doing is, I'm saying you ought to make them do your work for
you. And then take a look at both of their efforts and summarize the
whole thing and compare them side by side and recall what you've heard
here tonight and the notes you/ve taken and minutes that you'll re
ceive and make your decision on it.
Mayor Hanson: Coucil, what is your pleasure?
H. J. Patterson: You don't think if we had the minutes; that would
be sufficient?
Stephen Miller: Sure, you can do that, but the minutes are going to ^
be lengthy.
Bob Townsend: You start taking out of that, it's going to take a lot
of ... .
Stephen Miller: What I'm saying is that I'm sure that the've lived
with it .
H. J. Patterson: They can set down quite a few points real quick.
Stephen Miller: They can set them down in short factual statement
forms, without a lot of rhetoric and submit it to you and you would
be able to go from that as well as from what you hard here tonight.
That might be of help to you.
Mayor Hanson: Mr. Bond, what does your side....
John Bond: We have done that. That was the last sheet that was passed
out to you. It was from the Board of Directors and listed "We are
requesting this zoning change because: one, two, three, four, five."
Stephen Miller: Well I don't know if that's what you want to submit,
fine. I haven't looked at it.
Mayor Hanson: Opponents would you...what's your feeling on this?
Does anyone in your group.. .would like to get together and draw up
something like that for the Council?
Steven Riley: Do you mean rightnow? We've had this thing put off ;
enough. We ought to get a decision one way or the other. We can
put it off..it doesn't make any difference to me.
H. J. Patterson: We're not putting it off. We're going to make a
decision. Vie just want all the tools we can get.
Steven Riley: Well, we've said about all we can really say. If it
doesn't follow the Comprehensive Plan that's about the best one there
is I can see . O
Mayor Hanson: Can you condense what you have said down into some i
points?
Marjorie Noel: You mean you want a written report?
Stephen Miller: Short, concise statements. Is what we're thinking of.
Mayor Hanson; Can you do that/? You don't have to do it tonight.
Steven Riley: Can I read some of these reasons? It would be the same
thing .
l-layor Hanson; Well, they're already in the minutes. We already have
that.
Steven Riley: I know, but it would be the same thing that we'll be
writing by hand to you.
Clifford. Jorgenson: Might as well go through it again, boy.
April h, 1977 2 9 5
Stephen flillBr: It's easier for them to look at it if it's in short
phrases setting forth in a logical order of some kind on both sides.
Now I don't know . . .
Susan Tucker: I was more or less chosen as spokesperson for this group
and I have no objections for submitting to you a statement of our feel
ings on this thing, what-so-ever, Mr. Bond has done so in his summari
zation and I have no objections to doing the same for us.
Mayor Hanson: Now, Council, do you wish to- make a decision tonight?
Or do you want to sit on thisinformation or mull it over for awhile?
If so, how long? When od you want us to come to a decision? I would
assume this decision making process will....If we can study this indivi
dually, but we'll have to have an open mind to arrive at a decision.
Is that correct?
Stephen Miller; That is correct. I don't know when...
Mayor Hanson: When do you want it or do you want us to make a decision
tonight?
H. J. Patterson: I would like to make aiuotion that we take this hearing
under advisement and as soon as we get...how long will it be Before...
bow many days before we can have acopy of the minutes? Three days?
Shirley McAninch: It will be several days, Pat.
Stephen Miller: I'm sure there is going to be some time before the
Proponents and Opponents both to submit their list of findings of
fact .
H. J. Patterson: There is two and one half hours of minutes. I think
we'll need to set down and write out and state our reasons. We can't
just set down and say I just don't like the idea.
Shirley McAninch: I will have the minutes out to you by Friday.
Mayor Hanson; You will have the minutes finished and to the Council
by Friday? I will remind you that the regular Council Meeting is one
week from tonight ,the 11th. We have a motion on the floor.
H. J. Patterson: I would like to move that the Council take this
under advisement. If we have the minutes for next weekend that will give
us all time to make some notes; about how we're going to vote. I
don't know how soon we can get on the mext agenda.
Irving Johnson: We have meetings every Monday this month scheduled.
We'll have to have this meeting, not on a Monday Night.
H. J. Patterson: V/e'll have to call a special meeting.
Irving Johnson: Ye, we...these are all special meetings that are
coming up.
H. J. Patterson: A Tuesday Night.
Irving Johnson: I think if you have the minutes by this Friday night
and you get a chance to review them before thenext Council meeting
on Monday night you will be able to cecide then when you want to have
your meeting. You can set the date then.
H. J. Patterson: My motion is that we take this under advisement and
get our material together and render a decison to make the date next
Monday night .
Mayor Hanson: Do you all understand the motion? Next Monday night we
set the date to make the final decision. Is there a ;second to that
motion?
Bob Townsend: I'll second the motion.
Mayor Hanson: Is there any discussion on the motion? All those in
favor of the motion signify by saying "Aye" (4 Ayes) Opposed same
sign? (None) Motion Carried.
Ben Henderson: May I ask Steve a question? What is this Zoning Ordinance
No. 513? Should we have that?
April U, 1977
Stephen Miller: Yes, I mentioned it. You should take judicial notice
of that, the Comprehensive Plan...you should certainly take notice
of your own ordinance -and the Comprehensiae Plan. This is all part
of the evidence.
Mayor Hanson: Do \i/e have to take any action?
Stephen Miller: Just say that the Council received copies of Ordinance
No 513.
Mayor Hanson: O.K. We received it. Anything else that v/e need to do
t onight ?
Stephen Miller; Not that I know of.
Mayor Hanson: Meeting is adjourned.
ATTEST:
G./Johns I
City Adm, rat or
0. Ha6son, Mayor
Shirl^'y McAninch
Ass't Recorder Pro Tern
297
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
APRIL 11, 1977 at 8:00 p. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Robert Townsend, H. F. Bethel, Ben Henderson,
H. J. Patterson
City Attorney Stephen Miller
City Administrator I. G. Johnson
Absent; Connie Gibbons, Albert Nimmler
Meeting was called to order by Mayor Ronald O. Hanson.
Minutes of the regular meeting of March 7, 1977, the continuation
meeting of March 14, 1977 and the special meeting of March 28, 1977
were approved.
REZONING OF PIONEER SCHOOL PROPERTY
City Attorney Stephen Miller requested that the Council set a date
for making their decision on the appeal of citizens to the Planning
Commission decision to rezone the Pioneer School Property to Commer
cial II- Mr. Miller stated that he had received the statement of
facts from the school and also from the citizens. These statement
of facts have been distributed to the property owners, school officials
and council members. He stated that he would set up a format or
guideline chart for council members to study and use to help in
making their decision. A tentative date of May 2, 1977 at 8:00 p. M.
was set for making the decision.
COMMUNITY ALTERNATIVE SERVICES PROGRAM (C.A.S.P.)
Vic Falgout of the Douglas County Probation and Parole Department
explained the Community Alternative S rvices Program (C.A.S.P.)
whereby certain selected persons can be allowed to work out fines.
The City would be responsible for supervision and payment of state
Industrial Accident fees. Judge Patricia Van Leuvan stated that she
approved of the program.
Motion was made by Patterson, second by Townsend that the City of
Reedsport participate in the Douglas County Probation and Parole
Department Community Alternative Services Program. Motion passed.
Ayes 4 Nays 0
RESOLUTION REGARDING DOUGLAS COUNTY HOUSING AUTHORITY, SECTION 8
Frank Norton, Executive Director of Douglas County Housing Authority,
requested that the City Council permit the Housing Authority of
Douglas County to administer a Section 8 Existing Housing Program
within the city limits. This would be accomplished by "reaffirming"
the Cooperation Agreement between the City of Reedsport and the
Housing Authority of Douglas County which has been in effect since
September 30, 1950; but addressing the Reaffirmation" by a Resolution
toward Section 8 Existing Housing Program. This program would enable
low income families to obtain subsidized rentals.
Resolution as requested by Mr. Frank Norton was read by City Adminis
trator I. G. Johnson.
Motion was made by Bethel, second by Henderson that the City approve
the resolution reaffirming the Cooperation Agreement between the City
of Reedsport and the Housing Authority of Douglas County including
Section 8 Existing Housing Program. Motion passed. Ayes 4 Nays 0
REPORT OF CITY ENGINEER - SE\vER REPAIRS IN BOmAN ROAD AREA7 BOVMAN
ROAD IMPROVEMENT DISTRICT: TITLE II PUBLIC V70RKS PROJECTS
City Engineer Roy Erichsen stated that he had negotiated with Laskey-
Clifton for repair of a section of deteriorated sewer line (approxi
mately 400 ft.) between Rowe and Stanley streets. Cost of repairs
was estimated at $11,790. Mr. Erichsen recommended that an emergency
be declared and the contract be awarded to Laskey-Clifton so that
these repairs can be completed before paving is done in the area.
City Administrator I. G. Johnson stated that the money will be paid
from Community Development funds.
Motion was made by Patterson, second by Henderson that the City declare
an emergency and award the contract to Laskey-Clifton for $11,790 to
have needed repairs made in the sewer line between Rowe and Stanley
streets. Work is to be completed immediately so that paving can be
ejq^edited. Motion passed. Ayes 4 Nays 0
298
April 11, 1977
City Engineer Roy Erichsen reported a total amount of $21,337 for
the Bowman Road Assessment District for curbs and gutters. Cost
was figured at $4.75 2/3 per lineal foot for curbs and gutters and
$3.65 2/3 for gutters only. A property ownership list has been
prepared and all information turned over to City Administrator I. G.
Johnson. Mr. Johnson stated that it will now be necessary to have
an Ordinance drawn up levying the cost to the people.
Roy Erichsen reported that he had been informed that additional
federal funds will soon be made available under the Public Works
Act of 1976. Applications which were previously rejected will again
be up for review. He suggested that a letter be written by the City
requesting that the application for tunnel water line repairs and
the fire station again be considered. City Administrator I. G. Johnson
stated that such a letter has already been written.
SECOND PUBLIC MEETING ON COMMUNITY BLOCK GRANT THIRD YEAR PROGRAM 1
Paul Howard, Director of the Council of Governments, briefly reviewed
the second Year Application for Community Development Block Grant
Funds. Money is to be used for administration, engineering and
renewal of sewage facilities with the city. Money is allocated in
the following way:
$173,000 Sewerage improvements, engineering and design
6,000 Administration
4,000 Contingency
There were no questions asked and no suggestions were made regarding
the program.
Motion was made by Patterson, second by Bethel to approve the Third
Year Application for Community Development Block Grant Funds. Motion
passed. Ayes 4 Nays 0
A copy of the application is available in the city office for review
by interested persons. It will be published in the newspaper that
the application has been sent in to the Department of Housing and
Urban Renewal.
PLANNING COMMISSION APPOINTMENT
Mayor Ronald Hanson appointed Henry Knowlton to the Planning Commission
to complete the unej^ired term of Lou Davis who resigned. Term will
expire December 31, 1980.
The following persons were nominated to fill two vacancies on the
Budget Committee. A vote was taken with results as listed.
Bill Lillebo 2 votes
VJilliam Town 4 votes
Marion Green 3 votes
William Town and Marion Green were elected to four year terms on the
Budget Committee. Terms will expire December 31, 1981.
Council members were reminded to file Financial Disclosure Statements
by April 15.
Meeting recessed.
Meeting re-convened at 10:30 p. M.
COMMITTEE REPORTS
Building, Playground and Lights - Robert Townsend, Chairman
Chairman Robert Townsend reported that his^Park Planning Committee
had met three times. The Forest Service and the Multipurpose Park
p^oporierits had both esqplained their projected use of the land adjacent
to the Dunes Headquarters. Both groups were requested to submit
written requests to the committee outlining their needs. To date
the committee had not received an answer from the Forest Service but
they will be contacted again. The committee will meet again and
prepare a recommendation to the Council for their action.
City Administrator I. G. Johnson stated that a letter was written
to the Bureau of Outdoor Recreation requesting funds as approved
at the council meeting of March 28. Tentative approval has been
received but application forms must be completed and filed with the
B.O.R. by July 6.
A
April 11, 1977
Water - Connie Gibbons, Ch.
Water Superintendent Bert Bartow stated that the water level at
Clear Lake is remaining stable. Mayor Hanson reminded people that
the threat of a drought is not over.
Police - H. J. Patterson, Chairman
Chairman H. J. Patterson introduced discussion of current rumors that
the City of Reedsport is contemplating contracting police services
with the Douglas County Sheriff's Department. He stated that he felt
the matter should be clarified as the persistent rumors have a very
demoralizing effect on the City Police Department. Mr. Patterson
reminded council members that such a plan had been esqjlored six years
ago with citizens violently opposing such a move. Councilman Bethel
stated that he felt it worth while to explore the idea to see if such
a move could result in substantial savings to the City. Councilman
Townsend stated that he felt it should be determined if such a move
could deliver the same level of services. Disadvantages for emergency
services such as the Fire Department were pointed out. Pete Mulder
called attention to the fact that Junction City has been trying such
a plan with not altogether satisfactory results. Jerome Kenagy
reminded Council of the political nature of the Sheriff's Department.
Mayor Hanson requested that the Police Committee and Councilman Bethel
contact the Douglas County Sheriff's Department and get firm figures
on the cost of contracting with them for police services for the City
of Reedsport.
Streets & Sewers - Albert Nimmler, Chairman
Councilman Bethel reported that he had been receiving complaints
about the wrecking yard on Elm Street. Fire Chief Zack Turner stated
that Mast Bros, were in the process of moving the vehicles now.
Discussion was held on the parking of old vehicles on the Urban
Renewal property rented by Mast Bros. The agreement was that nothing
but vehicles in driveable condition should be left there. After
lengthy discussion Councilman Bethel made a motion that the City
serve Mast Bros, a thirty day evicition notice. Motion died for lack
of a second. Marilyn Townsend stated that any time she had written
to Mast Bros., they had immediately responded by removing the objectiona.
jble vehicles. She stated that she had checked the property
regularly and had never felt that the problem was a pressing one.
No decision was made.
Fire - Ben Henderson, Chairman
Chairman Henderson reported that Fire Chief Zack Turner had received
a letter of commendation from the High School on the Fire Department
handling of the recent bomb threat at the school. Fire Chief Zack
Turner reported that the Fire Department will again put on the fire
works display for the Fourth of July. Any contributions will be
appreciated.
Bus - H. J. Patterson, Chairman
Chairman Patterson stated that he believes the bus will be in operatmn
by May 1. The committee will advertise for a driver this week. Mr.
Patterson reported that Douglas County has budgeted $5000 a year for
three years to help support the Reedsport bus system.
Report of City Attorney
City Attorney Stephen Miller reported that the City of Reedsport had
not been named as a defendant in the Orchard litigation.
Mr. Miller stated that he had talked with the owner of Ocean Fresh
Seafoods regarding the delinquent water bill owed by Winchester Bay
Seafoods but more time is needed to work out arrangements.
Report of City Administrator
City Administrator I. G. Johnson announced that the first budget
meeting will be held on Monday, April 8, at 8:00 P. M. at the City
Hall.
City Administrator I. G. Johnson called upon Councilman Patterson
to report on the meeting which they had attended in Salem regarding
the State Revenue Sharing program. Councilman Patterson stated that
they had met with several Mayors, representatives from the League
of Oregon Cities and Senate President Jason Boe. He stated that
300
April 11, 1977
the meeting was interesting but in his opinion unproductive as Senator
Boe was definitely opposed to the program.
City Administrator I. G- Johnson reminded the Finance Committee that
they are to be working on proposed rates for Cable TV.
MISCELLANEOUS
Jackie Viestenz, Chairperson of the Cystic Fibrosis Campaign
announced that there will be a Bike-a-Thon on May 14 at which time
people will be asked to make pledges to the campaign.
The following bills were approved for payment
Daniel Leroy Springer
Bohemia Inc., Umpqua Division
Coos Grange Supply Co.
Pacific Security Abnk
Doris Wadsworth, County Clerk
State of Oregon, Department of Motor Vehicles
Oregon Municipal Judges Association
Pacific Security Bank
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Fund
Pacific Security Bank
HGE, Inc.
League of Oregon cities - Medical
League of Oregon Cities - Dental
League of Oregon Cities - Salary Continuation
League of Oregon Cities - Life
Petty Cash
City of Reedsport, Petty Cash
Justice Court
Justice Court
Neil W. Spencer
Pacific Security Bank
Ruth Pinion
City of Reedsport, Payroll Fund
Russell Bernard Miles
State of Oregon, Department of Motor Vehicles
Pacific Security Bank
Ricky Lee Roberts
Ricky Lee Roberts
Pacific Security Bank
Oregon Judicial College
City of Reedsport, Petty Cash
American Scientific & Chemical
Bay Printers
Brookmead Dairy
John L. Baimer
Administrator, Building Codes Division
Central Lincoln PUD
Chambers Plumbing & Heating Inc.
Coastal Parts & Supply
Coast to Coast Stores
Coos Bay Stationery Co.
Coos Bay Welders Supply Co.
Courier
Courier
Diehl-Fullhart Agency
Department of Revenue
Souglas County Sheriff
School District 105
Southwestern Oregon Community College
Port of Umpqua
Lower Umpqua Hospital
Douglas County Sheriff
Engineered Control Products, Inc.
Florence Auto Parts
Frank's Jiger Sales
Fred's Lock & Key
Gardiner Grocery
General Telephone
Mayor Ronald O. Hanson
Hale & Rudin
305.00
136.99
88.73
310.00
3.00
20.00
10.00
3486.25
1292.00
6500.00
782.50
7263.00
1942.01
322.74
173.32
365.00
92.00
48.24
27.00
305.00
17.00
450.00
50.00
24472.68
12.00
5.00
21.25
250.00
200.00
155.00
57.00
49.98
9.21
24.75
3.00
25.50
63.48
2458.00
88.23
5.33
5.37
67.46
4.00
13.25
107.25
217.00
113.00
263.16
946.53
136.00
59.96
63.58
126.04
196.50
10.80
66.00
8.00
27.61
730.38
24.00
14.31
April 11, 1977
Hansen Electric
Harris Uniforms
International City Management Association
Jack's Auto Electric, Inc.
Jim's Umpqua Drug
Alex J. Kennedy
Laskey-Clifton Corporation
Lawson Products, Inc.
League of Oregon Cities
Lower Umpqua Recreation District
Maxwell Oil Co.
Northwest Law Enforcement Equipment
Nudelman Bros.
101 Service
PACO
Paramount Pest Control
Pennwalt Corp.
Public Employes Retirement Fund
Social Security Division
Public Employee Law Bulletin
Reedsport Auto Parts
City of Reedsport
Reedsport Concrete Products Co.
Reedsport Volunteer Fire Department
Reedsport Laundry & Cleaners
Reedsport Motor Freight
Reedsport Outdoor Shop, Inc.
Reedsport Police Department
Ross' Flowers and Gifts
Roy's Tire Center
Scientific Products
Shell Oil Company
Secretary of State of Oregon
Chevron U. S. A. Inc.
Stalcup Equipment Co.
Sun Printing Co.
Umpqua Building & Eardv\'are
Umpqua Industrial Supply Co.
Umpqua Plumbing Co.
Union Oil Com^Dany of California
Village Florist and Garden Center
Union Oil Company
Xerox Corporation
Tom's Auto Body
Pacific Water Works Supply
State Accident Insurance Fund
Bohemia Inc.
Stephen H. Miller
Meeting adjourned.
ATTEST:
TOTAL
[ayor Ronal
761.84
113.80
72.00
108.52
11.48
196.00
158.95
29.55
42.44
3000.00
305.05
11.27
71.00
31.15
161.11
10.00
371.50
2159.66
1835.55
25.00
148.10
252.00
131.25
996.00
44.50
195.07
8.53
25.52
25.45
34.00
31.97
26.08
65.00
488.88
9.95
33.90
32.08
144.13
26.43
12.75
7.50
256.34
290.00
5.75
817.36
1570.93
374.64
8.04
$70628.41
I . G. on, City Administrator Berneli McClay,
301
302
MINUTES OF THE FIRST BUDGET MEETING OF THE CITY OF REEDSPORT ON
MONDAY, APRIL 18, 1977 at 8:00 P. M.TFINAL HEARING ON SUPPLET-IENTAL
L.C.D.C. GRANT BUDGET; SECOND PUBLIC MEETING ON REVENUE SHARING FOR
FISCAL YEAR 1977-78
Present: Budget Committee Members Roy Henderson, Brent V7inston,
Ralph Stuller, Lincoln Swain, William Town, Marion Green,
Council Members Ronald O. Hanson, Mayor; Robert Townsend,
K F. Bethel, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Council Members Albert Nimmler, Connie Gibbons, H. J. Patterson
Meeting was called to order by Mayor Ronald O. Hanson
Ralph Stuller was elected Chairman of the Budget Committee; Lincoln
Swain, Secretary; Roy Henderson, Vice Chairman
n
FINAL HEARING OH SUPPLEMENTAL BUDGET FOR L.C.D.C. GRANT FUNDS
City Administrator I. G. Johnson again went through the proposed
budget for Land Conservation and Development Commission Grant funds.
Budget included $8600 for personal services and $2800 for materials
and services for a total budget amount of $11,400 for the fiscal
year 1976-77. Mr. Johnson estimated that approximately 80% of this
amount would be carried over into the 1977-78 budget.
Motion was made by Townsend, second by Bethel to accept the L.C.D.C.
Grant Fund budget as presented. Motion passed. Ayes 4 Nays 0
City Administrator I. G. Johnson presented the Resolution for imple
menting the L.C.D.C. Budget. Motion was made by Townsend, second
by Henderso n to adopt the Land Conservation and Development Fund
Budget and appropriate the money for the budget. Motion passed.
Ayes 4 Nays 0
f
BUDGET MEETING
Chairman Ralph Stuller officially opened the first Budget Meeting.
Nev7 members William Town and Marion Green were introduced and sworn
in.
The Budget Director's Message was read by Budget Director I. G. Johnson
PUBLIC MEETING ON REVENUE SHARING FOR FISCAL YEAR 1977-78
The second Public Meeting for citizen input on spending of Federal
Revenue Sharing funds for the fiscal year 1977-78 was called by
Chairman of the Budget Committee Ralph Stuller.
City Administrator I. G. Johnson stated that approximately $77,200
in Revenue Sharing money is expected for the 1977-78 fiscal year
and that there would be a $35,000 cash carry-over from the current
year. He explained that many of the restrictions regarding the
spending of Revenue Sharing funds have been lifted. Funds still
can not be used to lower the tax rate.
Council members mentioned the possible use of Revenue Sharing money
to make repairs to the library and to continue work on the Community
Building. No questions were asked by citizens and no suggestions
were made.
BUDGET MEETING CONTINUED
City Administrator I. G. Johnson went through the budget item by
item. He explained that portions of the budget were not finished
because of lack of information at this time. He will attempt to
get this information by the next budget meeting.
Some time was spent discussing possible methods of financing much
needed work on the main water line through the tunnel. Mayor Hanson
reminded the Council that the City has an application for funding.
for this project still being considered under the Public Works Act
of 1976. There was some discussion of raising water rates but this
was determined to be too slow a method of raising the needed money.
City Administrator I. G. Johnson stated that he believes that the
current water shortage will make it fairly easy to get funding for
water projects. No decisions were made.
April 18, 1977
Motion was made by Hanson, second by Swain to adjourn the meeting
and meet again on Monday, April 25 at 8:00 p. M. Motion passed.
Meeting adjourned.
ATTEST;
Ronald O. Hanson, Mayor
I. G. J
-oon.
City Administrator Bernell McClay, Rec. Sec.
SECOND. MEETING OF THE BUDGET C0M14ITTEE OF THE CITY OF REEDSPORT ON
APRIL 25, 1977 AT 8:00 P. M. AT THE CITY HALL
303
Present: Budget Committee
Ralph Stuller, Chairman; Roy Henderson, v;iiliam Town,
Marion Green , Brent Winston
Absent: Lincoln Swain
City Council
Ronald 0. Hanson, Mayor: H. J. Patterson, Connie Gibbons,
Robert Townsend, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: H. F. Bethel, Albert Nimmler
Meeting was called to order by Chairman Ralph Stuller.
Mr. Stuller announced that the meeting was open for public discussion
of Revenue Sharing funds when that portion of the budget was reached.
Anyone was welcome to make suggestions for possible use of these funds.
City Administrator I
item by item.
G. Johnson again went through the proposed budget
Motion was made by Marion Green, second by Roy Henderson that the
Water and Sewer Systems Development Fund budgets be changed from
"Ending Fund Balance" to read "Capital Improvement" - water, $7000
and "Capital Improvement" sewer - $14,000. Motion passed unanimously.
A proposed budget submitted by the County Sheriff's Department for
the City of Reedsport to contract police services by the County was
studied. After onuch discussion the consensus of opinion was that
much more information is needed before any decision can be reached.
Members will try to get answers to some of the problems involved
before the next budget meeting.
After again studying the proposed General Fund budget. City Administrator
I. G. Johnson pointed out some cuts which he could reluctantly make.
Budget could then be balanced by using $77,200 of Revenue Sharing money.
Proposed cuts were discussed as well as ways that money could be
obtained to complete much needed water line improvements in the tunnel.
No decisions were made. Budget Committee and Council members e^^pressed
reluctance to use Revenue Sharing funds to balance the budget as they
considered this to be unsound policy.
Planning Commission ChainTian Thomas Hedgepeth stated that he believed
the City of Reedsport should keep its own Police Department and not
become dependent on county services
that could develop.
H^ could see too many problems
John Sarratt also stated that he opposed giving up local control by
going to the county for police services. Mr. Sarratt also expressed
disapproval of going to Revenue Sharing to balance the General Fund
budget.
April 25, 1977
James Kelley of the Reedsport Police Department stated that he had
much to gain by going to the county, yet he, too, opposed such a move.
Police Chief Orville Powell stated that he had seen cities in California
go back to their own departments after having tried county contracts.
Fire Chief Zack Turner stated that the Fire Department is badly
in need of radios and a base station. He stated that he believes
Revenue Sharing funds should be used for needed items such as these
instead of being used to balance the budget.
The general feeling expressed by the group was that to use Revenue
Shar-ng funds for balancing the budget was not the intent of the x^rogram.
I^'inutes of the first budget meeting of April 18, 1977 were read.
f'Otion \vas made by Ben Henderson, second by Robert Townsend to
approve the ininutes of the council action of the meeting of April 18,
1977 Passed unanimously.
Motion was made by Hanson, second by Tovvnsend to approve the minutes
of the Budget Committee meeting of April 18, 1977. Passed unanimously.
Motion \vas ^Dassed to set the next Budget Meeting for May 3, 1977
at 8:00 P M. at the City Hall.
Motion was passed to adjourn.
ATTEST:
lonald 6. ifanson. Mayor
I. G. John City Administrator Bernell McClay, Rec. Sec.
THIRD BUDGET MEETING OF TliE BUDGET COMMITTEE OF THE CITY OF REEDSPORT
ON MAY 3, 1977 at 8:00 P. M. AT TliE CITY HALL
Present: Budget Committee
Ralph Stuller, Chaimian; Roy Henderson, V.illiam Town,
Marion Green, Brent v;inston, Lincoln Swain
City Council
Ronald O. Hanson, Mayor; H. J. Patterson, Connie Gibbons,
Robert Townsend, H. F. Bethel
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent; Albert Nimmler, Ben Henderson
Meeting was called to order by Chairman Ralph Stuller.
Minutes of the Budget Meeting of April 25, 1977 were read.
Motion was passed to approve the minutes as read.
Roy Henderson stated that he w'ould like to have a nev/ base station
for the Fire Department included in the budget. Fire Chief Zack
Turner stated that the mobile units now in use were purchased in
1958 and were not new when purchased. Cost of maintenance on the
base station and units is very high. Methods of paying for replace
ments were discussed.
Alternative methods of presenting the budget were discussed:
1. Voting to exceed the 6% limitation
2. Balancing budget by use of Revenue Sharing funds
3. Making cuts to bring budget within the 6% limitation
Councilman Robert Tovvnsend stated that the City of Reedsport is
being run as cheaply as any place in the state of Oregon, but that
there comes a point at which it would pay to exceed the 6 per cent
limitation and put it to a vote.
The need to have the main Vvater line through the tunnel replaced
v/as again discussed. Paying for these improvements by a serial levy
was considered.
Motion \vas made by r4arion Green, second by Robert Townsend that
Revenue Sharing funds not be used to balance the budget and that
it be taken to a ballot to exceed the 6 per cent limitation. Motion
passed unanimously.
Budget Comitiittee Chairman Ralph Stuller brought up the need for a
^ base station and radios for the Fire Deioartment. City Administrator
I. G Johnson stated that there is money in the budget under Capital
Improvements which could be used to purchase these items.
City Administrator I. G. Johnson again outlined changes which he
could make in the budget to reduce the amount needed over the 6 per
cent limitation. Such cuts would bring the figure down to approxi
mately $90,000.
Motion was made by Marion Green, second by Robert Townsend that the
committee accept the budget with changes indicated by City Administrator
I. G. Johnson which would bring the amount over the 6% limitation to
approximately $90,000. Motion jjassed unanimously.
City Administrator I. G. Johnson again reminded the committee that
a decision would have to be made on how Revenue Sharing funds should
be used.
Motion was made by Uilliam Tovvn that the Capital Improvement item
in the Revenue Sharing budget be earmarked for tunnel improvement ..
Mayor Ronald Hanson stated that he felt the possibility is good
for getting funding for the water line project from other sources,
lie also stated that he felt there is a need to use some of these
funds to complete the Community Building imiorovements. Councilman
Patterson mentioned the Community Building, paving of the parking
lot and a sound system for the Council Chambers as needed projects.
City Administrator I. G. Johnson stated that there is $5000 budgeted
for the completion of the ballroom.
Motion died for lack of a second.
Motion was made by Marion Green, second by Bethel that $77,200 of
Revenue Sharing money be earmarked for Capital Improvements for the
water line tunnel project.
Councilman Robert Townsend objected stating that there are other
projects that need money also and that there are other federal funds
available for water line improvements.
Motion passed. Ayes 6 Nays 4 (Hanson, Townsend, Gibbons, Patterson)
Motion was made by Ronald Hanson, second by William Town that the
budget be adopted. Motion passed unanimously.
Meeting adjourned.
ATTEST:
^ TI an son, Mayo r
City Administrator Bernell McClay, Rec*. Sec.
306 MITOES AND TESTIMONY OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF
REEDSPORT ON MAY 2, 1977 AT 8:00 P.M. AT THE CITY HALL.
(Tape recorded. Tape on file in City Office)
Present: Reedsport City Officials
Mayor Ronald Hanson
Council Members: H. J. Patterson, H. F. Bethel, Robert Townsend and
Connie Gibbons
City Attorney; Stephen Miller
Assistant Recorder Pro Tem: Shirley McAninch
Absent: Councilmen Ben Henderson and Albert Nimmler
City Administrator Irving G. Johnson
Present: Reedsport Planning Commission Meinbers: Thomas Hedgepeth, Chairman,
Wesloy Hillier and Marilyn Townsend, Secretaiy
i
Reedsport Building Inspector: M. R. DeVelbiss
Reedsport Public School District 105 Officials
John Bond, Sup. intendent
News Media
Larry Bacon, Reporter for the "Eugene Register Guard" Newspaper
David Sykes, Reporter for the Reedsport "Courier" Newspaper
Jerome Kenagy, Reporter for "KDQN Radio" Radio Station
Linda Meierjurgen. Reporter for the "World" Coos Bay Newspaper
Interested Citizens
Woodrow Romberg, 1189 Winchester Ave^ Reedsport, Oregon
Jesse R. Tuttle, 699 S. 22nd St., Reedsport, Oregon
Mark Ball, 1273 Hawthorne Ave., Reedsport, Oregon
Susan C. Tucker, llli2 Fir Ave., ^eedsport, Oregon 97h67
Leo R. Tucker, llh2 Fir Ave., Reedsport, Oregon 97i}67
Stephen Riley, 1125 Fir Ave., Reedsport, Oregon 97I467
Marjorie Noel, 117U Fir Ave., Reedsport, Oregon 971*67
James Lanegan, 1157 Fir Ave., Reedsport, Oregon 97li67
Clifford Jorgenson, 1190 Fir Ave., Reedsport, Oregon 97k67
Mrs. John (Deborah) Bond, 2680 Gardens Ave., Reedsport, Oregon 97i»67
William Gibbons, 360 N. 20th Ave., Reedsport, Oregn 97li67
James Kelly, 1209 "fefiLnchester Ave., Reedsport, Oregon 97ii67
Mrs. Frank (Donna) Corbet, 2ii09 Arthur Dr., Reedsport, Oregon 97U67
Mrs. Vickie Gates, Salem, Oregon (Oregon State Mass Transit Division)
Lee LaFontaine, Salem, Oregon (Oregon State Mass Transit Division)
Description of document referred to in testimony entitled "Findings of Fact and
Decision^^ Information compiled from previous testimony of Appeal of Reedsport
Planning Commission's decision to rezone the Pioneer Property fran Residential
to Commercial II, authored by City Attorney Stephen Miller.
Copies of the "Findings of Fact and Decision" were mailed to all interested citizens,
School District 105 Officials and City Officials prior to this meeting.
Mayor Hanson: Now, we open this special meeting of the City Council of Reedsport
on May 2, 1977. Four Council Members present, Mr. Townsend, Mr. Bethel, Mr. Patterson,
and Mrs. Gibbons and Myself Mayor Hanson. Absent are: Councilman Henderson and
Councilman Nimmler.
The purpose of this meeting is to weigh the evidence presented at a past meeting
on April h,1977 in this office in regards to a request for a zone change on the
property known as the "Pioneer School District Property." Tonight, the Council (Do
you wish to take any further testimony from the audience?) If anyone here feels that
they have anything further they need or would like to have antjij any further testimony
to the audience ? Hearing none, then the Council will deliberate and you may ask the
audience for any information that you like, otherwise, no interruptions will be
permitted.
Since this is all rather a new situation, all of us have asked Stephen Miller to
go through this "Findings of Fact" and decision making. I will turn it over to Steve
Miller at this time.
May 2, 1977
Stephen Miller; I don*t know if everyone has a copy.of this rough, working outline.
Did everybody get a copy of this that wanted a copy? If you don't have one and you
want one, because we're going to be going through it; I think now would probably be
the proper time. Didn't you get one mailed to you? As I indicated, it is a working
copy because obviously the Council hasn't considered vh&t they're going to do on the
proposed zone change. And as well, because of some typographical errors that will
have to changed as you read through themj you'll you'll probably catch them as I did.
First of all I think we should begin, all of the Council should begin by telling
me if you have read through the first three pages, idiich list general!^ the fact that
•Uiis came up for hearing on April I4, 1977# That there were certain peiple here, the
names of those people, that it was an appeal, that there were certain e^diibits re
ceived by the City and a list of those exhibits.
Mayor Hanson: I read it Steve.
^ Stephen Miller; Did you get one, Connie, or not? Did you have a chance to read it?
Connie Gibbons; I didn't get this exact thing but I have a c(^ of the minutes, which
is verbatim. I have read all of that.
Stephen Miller; Ok. I have taken a lot of this first three pages fran that. You
would want to read those first ore and "one-half pages idiich are sort of a summary of the
type of evidence that was received by the Council on that particular hearing date.
Pat, have you had a chance to read it? Shorty, have you read it?
Mayor Hanson: For anyone here, I might add that Irving (Irving Johnson, City Admini
strator) is sick tonight. That is why he is not here.
Stephen Miller; Is this the complete file?
Mayor Hanson; Would it help if we stood closer to the mike?
Stephen Miller; Marilyn, are you here? Maybe it would help if you came up here
and got this file someidiat chronologically in order while we're going through this.
I'm trying to take it from the time that they filed a petition on thr<^h. On
page three, number five, second sentence, should read "it is centrally located,"
rather than idiatever word is there presently. I couldn't find that word in rqy Vfebsters<
Mayor H^son: Tibere do you see that?
Stephen Miller: That's on page four, excuse me, under "Findings of Fact" on page
jfour, number five, sentence two. It is "centrally." Has everybody located that?
it is misspelled. All right?
Ok. Everybody with me? Second paragraph, niiraber five, second sentence,
"it has about 620 feet of frontage on" T^nchester, rather that of. Next page number
seven, the word before 7.a, "particulars" not "paticulars." Ok? Niamber ten on the
next page. The first sentence at the end of the first line "to the entire City of"
should be added "City of" should be added. Number eleven, second line "zoning of
subject property as compared with other," well bhe's got this, "as cannpared with
using other available property." You need to add the word "using," in there.
Page twelve, strike that, number twelve, next page; instead of "is or is not" it
should be "are or rare not^" I believe. Maybe Mr. Townsend could help me there.
Instead of the caps "is or is not" it would be "are or are not," I believe. On
twelve and thirteen. I'll certainly ask anyone else that finds any typographical
errors or things that have been left out to speak up so we can put them in here.
Next I want you to understand, that this wording is wording that I've used
merely to capture an idea, but does not have to be the wording that you would give to
each one of these points. You can rephrase any of these points as you would desire.
You can delete a point, you can add points, paragraphs, whatever. I tried to leave
a little space as you go along so that you can make notes if you want to add or sub
tract or change idiat is put down here. Some areas I haven't attempted even to begin
to write a full sentence. I just used words or ph3rases. I guess T^t I'm telling you
is, you are the people making this decision, not I, obiously. The way you want to
word it is going to be the way you saw and heard the evidence. Not the way I saw or
heard it.
Did I give you enough time to read the first three pages? Marilyn Townsend
went back to get the rest of the file. The Planning CcMranission application.
So we'll go to number four, it is appropriate at this point. Vfe'll cOTie back
to others. "All parties appearing eiliher as Proponents or Opponents qualified or
did not qualify as parties of interest." I guess what we're saying there is do we
feel that the people that appeared here and asked for^Si zone cha^e and the people
that appeared here and asked that the property to either remain tne same or lor a
May 2, 1977
different type of treatment to be takenj other than rezoning the entire parcel. Did
they have an interest? In other words were they residents of the City? >fere they
property owners in the area effected? That kind of thing. Tou have the minutes for the
meeting that was typed up verbatim, about a week afterwards. Do you have any decision
that you would like to make or does anybody want to make a motion on whether or not
that the people that were here and appeared were qualified to appeal? Ware qualified
to ask for a zone change? Anybody want to make a motion in that regard?
Connie Gibbons: I»ll make a motion. 1*11 move, that it appears to me, that they were
all qualified.
Stephen Miller: Is there a second?
H. 0. Patterson: 1*11 second that.
Stephen Miller: Any discussion on it?
H. 0. Patterson; I think that there's quite a few; I think that all the people were
qualified in that thqy have a direct interest. The petition showed up a lot of
people, more people I think probably, that really signed on the petition that lived
within 200 feet. It doesn't mean that they don't have an"interest.
Stephen Miller: Exactly. Is there any further discussion? Do you want to take a
vote then as to how you want to vote? Vlhether you want to say that th^ are qualified
or not qualified? All in favor of qualifying all the parties as parties of interest
signify by saying "aye."
Council: Aye. (5) Nays (O)
Stephen Miller: Opposed? (O)
Stephen Miller: Ifell I guess, out to the side, I guess you can put five ayes and
no opposed. I might also indicate that Ben Henderson called me today from Eastern
Oregon and asked that I submit his version of the "Findings of the Facts" to you
tonight. At thfe time that you went through these. And i^ether you wish to accept his
decision is again up to you, to determine, as far as you want to allow it; as being
his decison.
H. F. Bethel; Did he give you a written statement?
Stephen Miller: There is a written authorization, yes. He indicated that he would
vote "qualified" on that particular point. Again, this may be something that you want
to take up later on tonight, t wanted to bring it out now as we go through this.
Ok? As you read number five it talks in general terms and I would like to know
if there are some additions or corrections that you would like to make to number five?
H. 0. Patterson: You're saying here that residential area enc<»npasses approximately
acres. You're saying that h*6U acres are bordered by residential area. A resi
dential area is adjacent to that amount.
Stephen Miller; As I., the way I read the testimony that there was part of it that
was presently zoned ccmmercial. That part of it that was presently zoned residential^
under the same zoning ordinance. Talk about the Comprehensive Plan map in a separate..
H. 0. T^tterson: You're talking about acres that is zoned residential.
Stephen Miller; I got that from evidence from an appraisal, by I believe, it was
Marineau. That information that was accepted as evidence that gave generally of the
terms of the acreage of the present zoning. If you want to change that...
H. 0. Patterson; Is that part of that parcel of land that has the school structure
on it?
Mayor Hiinson: It is presently zoned residential-if not all of it.
H. G. Patterson: I thought all of it was.
Stephen Miller: Then, we're supposed to talk about it.
Mayor Hanson: I think it is all presently a residential zone.
H. G. Patterson: It indicates on this map (Zoning Ordinance No. 513 Map). But it's
hard to see. It's a small map and hard to really identify it.
Mayor liMnson: Vfell, the request from the School Board is to make it all coamercial.
H. F. Bethel: Vlbll is this 3*73 and acres-is that idiat is supposed to consist
of 8.U7 acres? It doesn't tally out.
May 2, 1977
Robert Townsend: It says "more or less."
H. F. Bethel; Well, it should come up the same. If it says 8.1<7, it should be
8.1i7 acres.
Connie Gibbons: Are you talking about the neighborhood idiere the properigr is located?
Are you talking about the specific..
Stephen Miller: Subject property.
Mayor Hanson: (Referring to large zoning map before assembly) This is the property
you vere talking about.
H. F. Bethel: That ball park consists of C-2 property alreacfy doesn't it?
Mayor Hanson: No, it is presently zoned residential.
H. 0. Bethel: According to the way this looks, it is already C-2 property.
Mayor Hanson: Mr Hedgepe/fch, please correct me if I»in wrong, but isnot all the
property presently zoned residential?
Thomas Hedgepeth: Vttiere the Schoolhouse sets, yes. Down in the triangle now,
there is a portion of land along Highway 101, vhere the Highway Department Shop and
the bus bams are, that is commercial.
Mayor Hanson: I see. But the triangle part, the playing field, that's all presently
residential.
Connie Gibbons: May I suggest that the second paragraph be amended to start out
"the subject propeirty encompasses" instead of the "entire area." I think that should
be changed. Maybe I*m the only one that feels that way.
Mayor Hanson: Then you want to strike the word "entire" and put "subject prqperty?"
Connie Gibbons: Yes.
Stephen Miller: Is there a motion to that effect? Does everybody agree or...to
change the wording of "entire' to "subject" and the "area" to "property."
Connie Gibbons: "Subject area" l^ichever.
Stephen Miller: Use "subject property", somebody asked that. It is alreacfy used on
line on of number five. Let's have a vote. How many are in favor of changing
"entire area' in the .second paragraph of number five to "subject property." All
those in favor?
Council: Aye (5)
Stephen Miller: Opposed? (O)
Robert Townsend: If it is a case that it's all commercial or it's all industrial..
well I!11 get there pretty soon. ..residential property then that starting from the
second sentence from the bottom ther^ the property is divided between commercial and
residential. Y.ou're talking about that property..the school property is divided. Is
that idiat you're saying there, Steve?
Stephen Miller: That's correct. The subject property.
Mayor Hanson: That's correct. The area idiere the bus bam is, is presently commercial.
Robert Townsend: Is that school property?
Mayor Hanson: Yes.
Stephen Miller: So, idiat you want to do then is redefine the amount of acres that
applies to each or do you want to specify that detail?
Robert Townsend: Maybe you don't specify the exact figures there.
Mayor Hanson: They aren't exact anyway because they add "more or less' to each one
of them, so that part isn't..
Stephen Miller: Is it safe to say that the residential area ehcon^yasses more than the
commercial area? I'm just talking about property, subject property, and the subject
of this whole appeal. Any other thoughts on number five?
Robert Townsend: I move to accept number five.
May 2, 1977
Stephen Miller: Now, I want to caution you on the second page, I guess it is the
continuation of the second paragraph. It says "the higher portion of the property
where the buildings are situated, again, is somei^t split begween residential and
c(Mn»rcial." There was some discussion that the higher portion is not split but that
just the bus bam area is conmercial. You want to discuss that particular subject?
Mayor Hanson: Does anyone know approximately x^ere the line does ran? The division
between residential and...
Stephen Miller: Tour zoning map has-do you have that Ordinance No. ^13 with you?
That's the map that can identi:^ it.
Mayor Hanson: It's so small, it is hard to tell. I can't find it.
Robert Townsend: Vfell, it would be some^ere back i^ere the alley is supposed to be.
H. F. Bethels Vftiat is this? Must be i^ere Butch Thompson is. This is the bus bam
right here isn't it? Then this is the Highway Maintenance Shop. So we're talking
about all this right in here, (referring to large map)
Stephen Miller: Do you want to diange that sentence then? I didn't write this up.
I'm just throwing these things out and you are supposed to do the work tonight,
guys. Is there a split on the higher property, if you will, between residential and
commercial? That's a question we have to answer.
Robert Townsend: I don't think so because it drops down and it is lower on the back
side there, where you're talking about. It slopes down towards the bus bam and
drops over the hill. It may not be as low as the front but is lower than the top.
Stephen Miller: "What do think that the higher portion is presently zoned?
Robert Townsend: That, I assume, is residential. As that drops over the side you
get into a playground.
Stephen Miller: Is that in the form of a motion? That you want to put the higher
portion of the property, where the buildings are situated, again is residential,
period? Is there a second? Is there any discussion? All in favor? Ayes (5)
Opposed? (0)
Mayor Hanson: From what are you changing there now?
Stephen Miller: The third line of second paragraph number five, second page. Striking
the word "somewhat split between the" and "the commercial area." Leaving in the
word "residential" in the middle of these. Putting a period at the end of "residential."
So it reads "idiere the buildings are situated is residential," period. Do you want
to amend that motion?
Connie Gibbons: Oh, let's not.
Stephen Miller: Ife can strike..is everyone in favor of striking "again" as well?
All in favor say "aye." (^) Opposed? (O)
Robert Townsend: Then/the next line should be....you can strike the next line.
Stephen Miller: >fell, you got some buildings in a commercial zone.
Mayor Hanson: That's all on higher ground.
Stephen Miller: What kind of buildings are you talking about?
Mayor Hanson: The bus bam. Does that belong to the School?
Stephen Miller: Would you like to rephrase it? I'm not trying to tell you how.
It's good to...what about the rest of that particular paragraph? Wiat about the next
paragraph?
Mayor Hanson: Wfell, it is correct according to the minutes. As I read the minutes,
the minutes of the previous meeting.
H. G. Patterson: It looks all right.
Stephen Miller: Vfcat about the next paragraph?
(Tape-side two-continues)
Stephen Miller: That's the last paragraph that I had typed up. Do you want to add
anything to the statanent? That talks about the area general!? That's I left
Hay 2, 1977 311
that space there in case you wanted to add something in your reading of the minutes
to further identi:g^the property we are talking about# Does anybody want to add
anything? So, do you want to take a vote on the entire number five at this point?
All those in favor of accepting number five as it is presently amended will you signify
by saying "aye?" (5) Opposed? (O)
Tfell, you can go back to number one and sort of take care of some housekeeping*
Marilyn, will you tell them i^t have here?
Marilyn Townsend: It's a petition to the City Council and Reedsport City Planning
Commission asking for a zone change, to change the zoning here-in-after described
real property present zoning classification of residential to a zone classification
of commercial# The legal description follows# "School District respectfully requests the
City of Reedsport set a date for the required hearing and to give notification as
required by City Ordinance No# ^13#" signed by John Bond, Superintendent.
Stephen Millers Do you have a receipt date on it?
Marilyn Townsend; I have a receipt date of November 29, 1976#
Stephen Miller: And that is part of the regular City file that you keep in your
office?
Marilyn Townsend: Correct#
Mayor Hanson: So the word in the first paragraph "application" is used in place of
"petition#"
Stephen Miller: Application or Petition# Perhaps we should change that into "petition#"
So that number one would read "petition for zone change was or was not filed with the
City Administrator on the 29th day of November, 1976# It is pretty much of a question
but we should take a vote on it# All in favor of saying 1diat it was received signify
by saying "aye#" All opposed? (0)
Now, do you have the file, the notice, it talks about the notice, that was placed
in the 'Courier#"
H# F, Bethel: Are we taking Ben's vote on that one, too?
Stephen Miller: I'm sorry# He voted that it was filed#
H# F# Bethel: Ok, that would be six, then#
Stephen Miller: Yes, however, you're counting themj I don't know# Five plus one
then, I guess# And I think we also have a certificate yes, in the file# I show it
just being taken judicial notice of##the Comprehensive Plan# \fe have what is termed
the "Notice of Zone Change" published in the "Courier," Published January 6 and
January 13, 1977# Notice of the Public Hearing to be held before the Reedsport Plan
ning Commission on January 2h, 1977 of which this appeal came fr<»n. Then the publi
cation from the newpaper advising them of hearing before the City Council#
Mayor Hanson: . Wall, on that second one was the City Council that decided to make an
appeal, itself#
Stephen Miller; Yes, and notice was sent out# Let's get these things in order and
then we'll go to something that is a little bit more time consuming# Number six
"Proponents are requesting a zone change from R-1 residential to C-2 commercial#"
I think that is obvious as everybody. #all those in favor signify by saying "aye#"
(5) Nayes? (0)
Next number "There are or are not other areas presently zoned for C-.2 use which
are not presently being used in the City of Reedspoiii." All those in favor in
saying "are?"
Mayor Hanson: That there are other..certainly there are other areas zoned C-2 that
are not being used.
Stephen Miller: Does everybody think that it should be "are?" All those in favor of
saying "are?" {$) Opposed? (0)
Next, "subject property differs from other C-2 zoned property in the City of
Reedsport which is available for building purposes in the following particulars:"
And then you have to determine irfiether it does or it doesn't differ in the first
thing listed is "size." Does it or does it not differ in size?
H. O.Patterson: Definitely it does.
Other Council members: Definitely, yes.
312 May 2, 1977
Stephen Miller: Do you want to say••well, let*s take a vote on size. All those in
favor of aying it differs in size say "aye." Opposed?" Ayes (5) Nayes (0)
"Location," does it differ in location?
Mayor Hanson; Yes, of coarse it does^
Stephen Miller? Vfell, I don't want you to give it the strict meaning thai^ you know,
can't have two parcels on top of one another• But in location as far as the entire
City goes..it it unique in any way i^ere it is situated? Or, is it not unique in any
way as far as it is situated with relationship to other things in the City? Not
necessarily, is it the only property that is located at 102^ Highway Ave?
H« Q. Pattersons I think it is unique in it's location*
Stephen Millers Do you want to say anything more about it?
Mayor Hanson; I think it is unique for the simple reason that it is across fr<»n ^
our present shopping center. That makes it unique in that respect*
Connie Gibbons; It is bounded by two main, .would you call those arterials or through
streets?
H. G. Patterson; Arterials or thoroughfares.
Stephen Miller; Anything else?
Mayor Hanson; Vfell, I simply, you know,.in terms of the bus, the new bus system,
that is going inj it would be kind of a«.instead of having a bus having to stop two
or three places it would b a one stop situation.
H. G. Patterson; Wsll, it's regarding on the through side if it were developed for
business. It is adjacent to two sides to commercial property. Highway 38 fiuid Highway
101 both^ Bill Lillebo's place, the trailer court, that's Winchester Ave^, excuse
me*
Stephen Miller; Remember, we're trying to keep this all in order so have to kind of
refrain from mumbling, Pat. I don't mean to stifle your comments*
H* F* Bethel; Wall, wouldn't that recreational parkkthat they're going to put in**
is that commercial? C-2? I thought I'd read scaneidiere that was C-2, but I wasn't
positive.
Stephen Miller; Ai^ other comments?
Mayor Hanson; One other comment, I thought would have to apply here is that ±% is
almost completely surrounded by C-2 zoned properties. Look at the map behind you,
Mr. Townsend, and you can see that.
StBphen Miller; You're saying that on three sides by..
Mayor Hanson; Mr. Townsend is correct. It isn't really a triangle.
Robert Townsend; It is bounded on three sides by commercial property.
Mayor Hanson; I don't know lAat kind of a form it is vhen you cut the top off a tri- ^
angle. It has four sides. It is not truly a triangle. But it ia^ except for a very
small distance^ surrounded by commercial 0-2 property.
Stephen Miller; To go back to size. How does it differ in size? You got the general
idea of i^at I think you shbuld be doing now as far as talking about pros and cons,
of differences, or non-differences that..
Robert Townsend; No other area within the City limits that I know of that's got 8
acres that you could utilize as one piece of ground*
Stephen Millers Only one that large, is that vtiat you are saying?
Mayor Hanson; I think another point needs to be made. All the other vacant C-2
that I know of are too small for anything • A developsient of any size other than
perhaps one small, single building. And most of them would suffer froa access, access
problems and parking problems are important.
Stejdien Miller; >fell, you're jui!q)ing ahead, but that's good* Don't worry about that.
Vfe have sort of talked about surrounding area number "c", shile what you've talked
about above here* Surrounding area being residential on one side if you will and
commercial on three sides* Is there anything else about the surroundine area that
you also talked about the fact that...
May 2, 1977 313
Mayor Hanson; In terns of the footage, adjacent to residential, the impact would
be minimal. I think we're not talking about people's property at this time, or the
impact on their lives. Ife're talking about footage, lineal footage.
H. 0. Patterson: You're saying that footage...
Robert Townsend: That it wouldn't infringe on any of the residential area there?
Mayor Hanson: No. Vfell, it is comparatively short distance to it.
H. 0. Patterson; Also, it is adjoining commercial property. It is essential that
commercial property has to be clustered. Has to be in one area; can't be scattered
out.
Robert Townsend: That is another part, there.
Stephen Miller: Could be. Don't hesitate to talk about it.
H. 0. Patterson: Could be. I didn't know whether it was or not. But you can't go
off someplace and take a piece of ground and say "I'm going to make this coranercial
because it is big enough to acccanodate the business or whatever." It has to be
connected to or adjacent to an area that is going to be commercial property.
Stephen Miller: Are you saying it has to or that you would feel better?
H. 0. Patterson: No. I think according to your zoning setup in 1973 planrdng; it
has. to be that way. Isn't that right. Bud? (Thomas Hedgepeth)
Thomas Hedgepeth: Yes, that is ray understanding of the intent of the plan. It is to
centrally locate your business property. Not have it scattered.
Connie Gibbons: To get back to "location", I think it is important that it is
bounded by 101, not by a "thoroughfare", that it is Highway 101.
Stephen Miller: Now, I just put these down as words to trigger some response. They
are not supposed to be defined areas for you to ctaranent on. So look at them and talk
about them , as you will. Seven "d." I just put options for and you have talked about
those, but, if you have anything more you want to say, please do.
Robert Townsend: I would like to clarify "c." Surrounding areas. ^Aiat we're talking
about here is there are other areas within the City. Similar kinds of things, for in
stance I answered a question "no." I answered it "no" because it is not different
from other parts, other commercial areas in the City. In that we have scsne other
commercial areas that are bounded by residential areas. Right across the street, for
instance.
Stephen Miller: Wall, there may not be a yes or no. I didn't put a yes or no answer
anyplace. It is kind of a nebulous thing. It's..it can't be that easy talking in these
terms, I think.
Robert Towxusend: But that is "ttie gist of it. The question as I saw it "suzrounding
areas." That it did not differ.
Connie Gibbons: You said you do not feel that differed.
^ Robert Townsend: In that sense it doesn't. I just explained.
Stephen Miller: In the sense that there are commercial areas next to residential
areas in other sections? A C-2 next to R-1?
H. F. Bethel: They are all over town. Commercial in there and residential a block
behind it all the way through is residential.
Stephen Miller: Options for use..anything more there? Next.."Noise from highway traffic."
Connie Gibbons: Vftiat did you have for "options for use?"
Stephen Miller: I just had *bptions for use."
H. G. Patterson; It's site definietly ehhances it's option for usage, whatever it
might develop.
Stephen Miller: How many different ways could you use that property; either as
presently zoned or as rezoned? Maybe that is one way you ought to look at it.
Mayor Hanson: Tfell, the Real Estate people trould probably have a lot of answers. I
don't really know how many ways.
May 2, 1977
Stephen Miller: Frm the testimony, I think, there was an indication that the property
could be used for a multiple dwelling housing units. That it could be used for a
shopping center. That»s what I mean. Different options that are available.
Robert Townsend: The requested change..
Stephen Millers Not necessarily because of changes requested or opposed; but just
idiat you think the various options are for the use of that parcel, yourselves. It's
not..
Mayor Hansons Not necessarily what's in these minutes.
Stephen Millers ^11, it has got to be scanething that your basing,scnnething in the
minutes that you're basing it on.
Mayor Hansons One of the things or several of the things, that were suggested as for
ccanmercial use were bakeries, banks, barbershops, books, stationery stores, catering
service, dry cleaners, laundries, fraternal, religious organizations, curios, antiquesf^
delicatessens, department stores, drug stores, ect, ect.
Connie Gibbonss You didn't mention "Golden Arches." and a tavern,too.
Stephen Millers Anything else? You know, I don't know, if you heard anymore, perhaps
you didn't. Apartment houses? Anything else? Multiple dwellings?
Connie Qibbonss Residential? It could be used for that. It could be properly used
for that.
Stephen Millers Ok.
Robert Townsends It is conclusive that everything in the Reedsport Zoning Ordinance
that applies to R-l applies to C-2.
Stephen Millers That's probably a better way of putting it. Anything from R-1 to
C-2. You see these are just general statements. Later on you're going to have to make
your value judgment as to idiich is ttie best usage, not the best usage, but you know
that kind of thing. "Noise from highway traffic" was brought up. Do you want to speak
in gereral terms about that? How this property would be effected or not effected by
zone change or...
H. F. Bethels I don't believe it would be effected either way.
Mayor Hansons I'm sure if you lived in an apartment there and had those trucks
picking up speed to make Scholfield Hill, you'd probably think you were effected.
H. F. Bethels It's not going to effect you though. It's right there now and the
traffic is noisy.
Mayor Hansons True. But, I mean if you were thinking in terms of apartments.
vStephen Millers Ok. Not necessarily, maybe we should not include not just highway
traffic but traffic on the property, itself,
Robert Townsends I would assume whether it was a business or commercial, depending
on what it was it would have some trucks entering on the property itself. Making
deliveries and so on. If you have a Safeway store or something similar, you have
large "semis" going and coming on your property, making deliveries. You also have ,
smaller trucks, you lots of car traffic, and certainly you have the City bus. At
least for two or three years on the property.
'v Connie Gibbonss What is the original question? Are y.qu saying that "subject property"
differs from other C-2? That's in number seven here. I think a lot of these things
are just not differing from other C-2 property.
Stephen Millerrs Ok. I know that we're getting away from that but I think you need to
discuss all of those different options; but let's address ourselves to that. Does it
or does it not differ from other C-2 property? As far as highway traffic?
Robert Townsends Sure. "When they knock that building down, if they ever knock it down,
there is going to be more noise from 101 that is going to filter over into residen
tial area there. Just by removing the building. The building is going to absorb ftat
noise. At the same time I don't know what that noise ia On the side of the hill up
there, where I live, they wake me up all the time. The train down below me. Either
way, that building is very likely tooome down.
H. G. Pattersons By the same token another building of some sort will probably be
built along with landscaping, probably.
May 2, 1977 315
Mayor H^son: When speaking of the other C-2, are -we referring to all C-2 property
differing or are we talking of property ti a similar location? Because there's obviously
some C-2 property in the City of Reedsport that is quite far from it. Two or three
blocks afflay from the highway,
H. F. Bethel: l^ere would that be?
Mayor Hanson: Right down here by the river off the dike. There is some over there in
the comer away frcm Highway 38 by two or three blocks. If you*re referring to C-2
property along Highway 101.
Connie Gibbons: Even on our main street. Fir Avenue, is subject to all that traffic
noise.
Robert Townsend; You're talking about noise level entering the itotever the commercial
enterprize there is or if there is one. Difference in traffic, maybe traffic patterns,
but..
Mayor Hanson; One of the statements made here by a witness was that ^dnchester Ave.
is closed to trucks. That's not a totally true statement. It is closed to through
trucks. Trucks do travel T&nchester Ave. from both ends. Logging trucks do go on
it. Th^'re not allowed to go through but th^ do go down it,
Robert Townsend: But the reason for that was because of the load limit on the road.
Mayor Hanson: Correct. That's correct. That's why we closed it and that's why we
might lift it.
H. G, Patterson: The County was going to fix it for us. If they repaired it we might
lift it and ease the Highway 38 traffic.
Tape two, side one
Stephen Miller: I guess we're on the second one of the tapes, Ife've gone through two
sides. Tfe're on the first side of the second tape. On this matter of the 'Findings of
Fact and Decision" on the matter of the application of School District 10^ for a
zone change from R-1 to C-2. Do you want to talk about accessibility?
Robert Townsend: It has great accessibility. For both residential and for commercial.
For either one of the zones.
Mayor Hanson: Either way, you no longer have to go over the dike. Not necessaii.ly.
If it were filled in for whatever purposes.
Stephen Miller: Anything else? On Accessibility? Other that the fact that it's free
for any zone? Are there other R-1 zones that don't have the accessibility that this
does? Are there other C-2 zones that don't have the accessibility that this does? Or
C-2 panels that are available?
H. 0. Patterson: I think we ought to study this surrounding area as this is exceptionally
good.
Mayor Hanson: Ok.
Stephen Miller; On number "g," that "E" should be removed. Should be valuation instead
of evaluation. I was just thinking in terms of tax dollars and wanted you to address
yourself to, that issue,
H. F. Bethel; You talking about the dollar value?
Mayor Hanson: Someidiere in this testimony you mention something about the acreage
value as commercial vs. residential,
H. G. Patterson: I think maybe we should consider that. I wouldn't put too much value
on it. The right way to develop it is the important and really the most valuable
consideration,
Robert Townsend: I think the testimony was that if it -ma commercially valued the
acreage would sell for more than iresidential. But, here again, commercially valued or
commercial business I am assuming the tax rate is a little higher,
Connie Gibbons: You also have to consider what it is going to cost for commercial
buildings as opposed to residential and vice versa?
Stephen Miller; Cost of putting them in?
Connie Gibbons; yes, that does relate to your valuation doesn't it?
316 May 2, 1977
Stephen Miller: Vfell, sure, it does if you want to talk about that.
Mayor Hanson: Soreetimes it costs your coanmercial buildings less per square foot than
it does for residential and yet it has a greater value than your other.
Connie Gibbons; That is kind of my point. According to some of the testimony, I
believe, that property is going to be difficult to do SOTiething with, regardless.
Tifliether it is residential or commercial. The building has to be torn down and the hill has
to becmade.
Stephen Miller: Ok. Let me explain again these points as you are relating back to
the testimony. I just went through this and tried to sum up some of the general ideas/
that both sides are putting forth. So that you can then address yourselves to those
general ideas, one by one, rather than have them allcome at you at once. And I think
that is xtot you are doing. I just wanted to further an5)lify that. You don't need to
stick to one point and just say "well it might sell for more originally." You can
talk of future use if you want to. You can also talk about valuation potential as it ^
relates to the surrounding homes and homes on the..are near the school, idiat valu- '
ation potential it has there. Both sides as I recall are again as your remembrance
of the evidence should prevail. Both of the sides talked about valuation and potential
up and down or whatever. Any kind of rezoning might have. I think you need to
talk about that. I*m making notes and hope that after we take a break 1*11 be able
to summarize "idiat I think you»ve said and then you can tell me if I have summarized
properly or not..
H. 0. Patterson: Vfell, again, I think the most valuable thing we can to here is make
the correct valuation for the community. Not on dollar value, lAether it is worth one
thousand dollars or two thousand dollars. The best way to develop theproperty is
important.
Stephen Miller: Do you feel that there is going to be an iuqoact on the homes in the
area? Eventual area-if this is rezoned? Do you think it is going to have a valuation
impact?
H. 0. Patterson; It could have. In a residential area you could have this every
day if there is a vacant lot next to you. You can be devalued real easy. Or across
the street from you. Anything can happen anyplace in town if there is a vacant lot.
It can depreciate the neighborhood or appreciate it.
Stephen Miller: Aside from the vacant lot what about it being an R-1 lot or a 0-2 lot?
H. 0. Patterson: You could answer that question if you knew how it was going to be
developed.
Stephen Miller; Knowing what you know, though, do you have any statement as a Council?
Does the Council have any statement to make regarding -whsit they feel that...
H. G. Patterson: You can assume that it may valuate it but not necessarily so.
Mayor Hamson: Again, it depends on how it is going to be developed.
H. G. Patterson: >fe now have ordinances that control grading and landscaping and this
sort of thing. Vfe didn't have them in the past. That should enhance the possibility
that it wouldn* devaluate it too much.
Stephen Miller: What about crime rate? That was brought up as an issue. ^
H. 0. Patterson: The crime rate grows "with the population. The crime rate in my
neighborhood goes up and down with i^oever is living in the neighborhood. I had a
real crime wave around there for a couple of years. I got burglerized every few months
until one family moved away and then eve^rything cleared up. I don't think that we can
say we're going to have a big crime rate in these four square blocks over there be
cause a commercial development goes in there. It might if the Mafia happened to de
velop it. You know you can't just assume you are going to have a high crime rate. I
just don't buy that.
Stephen Miller: Does anybody else want to comment on that?
Connie Gibbons: I agree with Pat. There might be more surveillance in the area if it
were commercial. I know since I own a business that the Police Hepartraent does take
care of that type of building by repeatedly checking it and you usually find more
lighting in that type of an area.
Mayor Hanson; Part of the testimony given here. Particular reference was made to
activities on the Umpqua Slopping Lot: "Crime activities in that area point or indicate
that criminal activities would increase." I checked with the Chief of Police and his
statistics and figures show or reveal that in the City of Reedsport we have a higher
crime rate in the residential area than we do in the commercial area.
May 2, 1977
Mayor Hanson: On the basis of the testimoi^ that was given and I don»t know even idiether
we can refute it.
Stephen Miller: Well^ there was*.ok*•.well.•
Mayor Hanson: There may be late on but at present I don't..well no one came up with
the statistics to refute that.
Stephen Miller: I believe there were some statistics entered in the evidence. Do
you want to talk about those on exhibit? Does anybody?
Mayor Hanson: Not particularly unless somebody else does.
H. F. Bethel: Vl^sn*t a letter that the Chief gave, subject to, I mean objected to? They
couldn't bet the material, didn't get the material frcHn the Chief?
Stephen Miller: His exhibit number seven froithe Qiief of Police was a breakdown to
^ show relationship of criminal offenses in businesses vs. residential, I think the
Mayor answered spoke fr<2ati..«
H. F. Bethel: Ifell you did have it. Something was said about that they went to get
the infonnation and cmildn't get it. Yet, the Superintendent got it.
Stephen Miller: Yes, there was and I believe she did give some oral testimony that
should be in the minutes.
H. F. Bethel: I think it was Mrs. Noel.
Robert Townsend: You are referring to what?
H. F.Bethel: The part about the crime rate.
Mayor Hanson: I got one that says page 283 and refers to the crime rate on the
lower half of the page, (referring to testimony & minutes of April h, 1977)
H. F. Bethel: Right here. Well, it don't have a ntimber on it. She says, Marjorie
Noel, "I want to object to the contents of this if that is allright." That was refer
ring to the letter from the Chief.
Stephen Miller: She objected to the content saying she didn't feel it was..
H. F. Bethel: She went to get the information the way I remember it and she couldn't
get ti as it took too mach doing, but they made one for the School Superintendent.
Stephen Miller: And she fel that it...
H. Q. Patterson: May I read it? "Ify name is Marjorie Noel. This is in reference to
the report by Chief Powell. (Proponents number seven) He told me it was impossible to
do because of the way the City was divided. We were talking about it and as far as the
Police Department is concerned he considers different type..**
Stephen Miller: That would be page 292.
H. G. Patterson: This page 290. I'm reading on page 290. 289 I started to read.
To go on: **McIntosh Slough towards 12th Street and on the other side of Scholfield
clear over to Scholfield Creek, this is the crime area. And he said it was in^jossible
to divide it up and tell whether it was commercial or residential.** He didn't make
the reports out as such is what she meant.
Stephen Miller: Vflmt you have to do is you have to weigh the two competing statements
as you remember them and as you read them and make your decision on what you feel
that aixjr kind of change would have on the crime rate. Does dn;^ody want to make any
other comment about that particular item? The cidrae ratS? Number **i.'* is ''Potential
effect on neighboring property valuation.** That sort of goes back to '*g,** I suppose.
Do you want to say anything more about that?
Robert Townsend: My feelings about that are probably one of the most important points
we're discussing here and to the people who live in that area. Until we know srfiat
kind of enterprise is going to be put on that property, if the zoning were changed,
we're dealing from a position of what are the things that could feed back from it?
Vftiat kind of development would take place? Could get into a realm of supposition
depending of the development, could enhance the property and area. So this is going
to be-have to be at sOTie point-determined by the Planning Commission ^^en somebody
comes in with a proposal at itot they are going to build there. If it were left as is
and leaving it as an R-1 property. Here again that could make a difference as to
whether it was going to devalue or whether the value was going to go up or idiether it
was going to go down. Vhat kind of homes would be built in there in relation to others.
And I think it is one of the major points in the idiole thing here as far as the rela
tionship to those people who are concerned with devaluation.
May 2, 1977
H. Patterson: By the same token. There were some people, some were for putting a
buffer strip in there in other word^ as I understood it, a row of residences between
them and the commercial strip. As far as I am concerned is a cop out. Because all
they're doing is saying is »'I*m sony for my neighbor to have all these potential pro
blems,'but it isn't any good for me."
Connie Gibbons: Tfesn't there some discussion already about the buffer strip around
the property?
Stephen Miller: I think that is true. \ho is it that always asks "Iftiat's the question?" ;
Connie Gibbons: I wanted to ask Tom or you, Steve, if the City Planning Commission has
a right, if that property is zoned commercial, if the City has a right to turn down
a proposal for putting something there that is not desirable? In other words if they
have the right to judge? If somebody is going to put something there that is desirable
or not desirable?
Stephen Miller: Sure. I don't see i^y you cant ask him that.
Connie Gibbons; Ifell, I'm thinking because I do feel for the people htat have
their property there that I'm thinking about a tavern. I never even thought about
it until I read about it. Or I'm thinking about something that there may bo some othei
things that I think definitely T wouldn't want my home next to. And I want to know if
we can as a City because think it is best for our City not to have something in a
certain spot if ire legally can do that.
Stephen Miller: I don't care if you want to ask Tom that i^estion.
Connie Gibbons; I don't care if you drop it in Tom's lap.
Thomas Hedgepeth: Do you want me to attempt to answer that?
Connie Gibbons: Is that a valid question?
Mayor Hanson: Sure.
ThtMnas Hedgepeth: It is. And I would like to answer it in this way. The Zoning
Ordinance starting with page 26 lists those activities that are permissable in a zone.
And as you go down through them you will find that there are mai^ that are outright
permissable in that particular type of zone. And then there are sane that you have to
come under a conditional use or variance idien such are adked for.
Connie Gibbons: If there was a proposal to use that property then the neighbors would
have aright to come to the Planning Ccwmiission and as usual either object or agree
or..
Thomas Hedgepeth: Vfell, on some areas, on some things. Now a mobile hcane park,
trailer park or recreational park are all required to have a conditional use permit.
And we could, cannot disallow it, but we could apply conditions that they would have
to do to make it more compatible to the City as a whole. As I read down through
here the first one that I have found is for trailer or mobile home.parks and that
kind of activities, service stations has a notation that the greasing, tire repairing,
ect., perfoiroed in those buildings subject to those sections. The same if for parking
in areas designated for this requirement. If they were to establish"a self cleaning,
a self-service dry cleaning establishment there TTOuld be moreconditions that would be
put Tipon that. ^
Connie Gibbons: One of the things that I am thinking of is scHnething that would be
running late at night. There would be noise. '
Stephen Miller: Do you have a copy of Ordinance Number ^13 there with you? Page No.
blf talks in terms of places of amusement such as "billiards or card rooms, taverns,
bowling all^s, taverns, dance halls, games of skill and chance, of conducting bowling
in a completely enclosed building. To answer your tavern question, it would be per
missable in that zone.
H. G. Patterson: Whether that is objectionable or not would depend on Pettier it was
down on 101 or right off the comer or how far it was from the houses.
Connie Gibbons: Who gives the right to decide?
Thomas Hedgepeth: Some uses are permitted outright. Soie are not. So it would depend
upon how the using of in relation to a tavern. It would have the consideration of the area«
H. G. Patterson: I think they're out of licenses so you don't have to worry about
that, for a ^ile anyway.
Mayor Hanson: Mr. Hedgepeth, the fear was expressed by one of the people tAio testi
fied about putting up "golden arches" next to a residence. Vfould that be autanaticalJy
May 2, 1977 319
permissable because of the parking requirements would it be given consideration*
Thomas Hedgepeth: There are parking requirements they would have to meet. However
that would b a use of it and would be permissable^ alright, without coming before
the Planning Commission* But they do have portions of the ordinance, now, on parking
and this • If they would want a variance from that then th^ would have to apply
for it, a variance, and it would come before us*
Stephen Miller: That's idiy you have these hearings is because it 6pens it up to the
different kinds of use* That's you have the safeguard on the hearing* Do you
want to talk anymore about number seven at all or do you want me to kind of sumsmnmarize
it and read it back to you the way I have it down?
Mayor Hiinson; Summarize it for us.
Stephen Miller: If I have misquoted somebody will you please juirqj up and shout? As
^ a matter of fact I think J«m going to take some time during the recess to do that*
I»ll look at it, trying to read ncr own handwriting is going to be difficult* So
does eveAody have a copy of the Conprehensive Plan Map that is in the Comprehensive
Plan?
Mayor Hanson: I have one* I don't know if everyone d.se has one* They have maps,
they can see the other maps.
Stephen Miller: Now that's not the same map I don't believe.
H. G. Patterson: This is a zoning map. I mean the C<»5)rehensive Plan map that is
in the flap in the back of the Comprehensive Plan.
Mayor Hanson: Th^ don't have one, they ran out.
Stephen Miller: Aw, you've got one there. Tiffliy don't you open that up? Now the
nejct question is "If allowed the zone change would or would not conform to the Com
prehensive Plan." Again I'm not talking about the zoning now, I'm talking about the
Zoning Ordinance Number ^13* I'm talking about the separate docisnent. The Compre
hensive Plan* In reference to^the map of, made part of the Comprehensive Plan,
plus a testimony of persons of the hearing, at the hearing that should be instead
of-'Of* Jeemii^**are determinative I should say* In other .words if those were the
factors you are using to make the decision, "ttie map itself, plus the testimony of
persons at the hearing,: As I recall there were testimony both ways and you also
have the map to refer to* And you might want to do that idien you can all of you
look at the map or how do you want to do it?
John Bond: Vfell, I think the testimor^ from the Planning Commission is that it
does or it would that rezoning would conform to the Coas^jrehensive Plan* And the
map of the C<n!5>rehensive Plan, the Reedsporb Comprehensive Plan Map shows it as
a general commercial zone*
Stephen Miller: Is there any discussion on that point?
H. F* Bethel: That, was brought up idien? 197U?
Mayor Hanson: 1973, I believe*
Stephen Miller: It was amended in 197h in some particulars, not the map.
Robert Townsend: VfeU, like this was a disputed point the Opponents?
Mayor Hanson: Vfell, I think, it is disputed basically the language in here but
not on the basis of the map.
Stephen Miller: Do you want to talk about it more or do you want to answer one
of the "would or would not" questions?
H. G. Patterson: I think it would conform to the Comprehensive Plan.
Stephen Miller: Is there a second to the motion? Any further discussion? All
in favor say "aye?" Opposed? (O) Five ayes. Number nine: "There is or is not
substantial eveidence of the shortage of commercial property zoned C-2 of this
type in the Reedsporb area*"
Mayor Hanson: Does that have to be based on the zoning map?
Stephen Miller: It has to be based on the testimony presented* And the exhibits
that you have* And therefore there is or is not a public need for said zone change.
H. Q. Patterson: There certainly is a shortage of commercial property of this type
and size and location.
320 2. 1977
Mayor Hanson; we'-vB had statements from both sides* One side saying that
there is a public need since••
Stephen Miller: Maybe we can stop here and change the tape*
(Tape number 3, Side 1 continues)
Mayor Hanson; Mr* Bond in his presentatinn, item five, states that there is a need
existing for more commercial land, particularly on plots of this size. This is
disputed by the Opponents who say that there is plenty of land available within the
City* So it seems to me it froze and leaves the question unanswered and would be
up to us to make a decision*
Stephen Miller; That's why you have number seven, partially, is to help you use
those again, if you want to add other criteria, for idiich ever way that you want to
justify action you as a Council Member wish to take. So perhaps we'll think
about that after I get through summarizing what you said on seven adn you can look at
it and see tiiat together with whatquestion you're asking me on number nine is idiat
you wnat to hear or not "idiat you want to hear or is partially right or not partially
right or whatever*
Mayor Hanson; Time to take a recess*
Stephen Miller; Wa can take a recess*
Recess: 10 minutes
Stephen Miller; I guess we're back in session after the recess* And to tidy up a
matter I think you've all been shown the affidavit of Publication for the first
Public Hearing set for March 21, 1977, which was then changed according to minutes,
and held on April li, 1977. The publication shows that the (Affidavit of Publication)
shows that the item was published in the "Courier" on March 2)i, 1977 and again on
March 31, 1977* March 2b, 1977 being at IdastMO days prior to the hearing in
accordance with your "Finding of Fact." I've asked for a motion then to indicate
that it was published and it has properly set forth a description of the property
and advised the public about the meeting. Is there a second?
H. F. Bethel; I second.
Stephen Miller; All in favor? Ayes (^) Opposed? (O) To go back to the summarization of
number seven* I show it as follows* There are other areas presently zoned for C-2
use "irfiich are not presently being used in; the City of Reedsport* Subject property
differs from other C-2 zoned property in the City of Reedsport i^ich is available
for building purposes in the following particulars; Size, differs in that it
is the only one that large in the Cityj other vacant C-2 property is only usable
for small businesses and they would have access and parking problems; location,
fronts Highway 101 although other C-2 vacant property also fronts Highway 101>
none are across from the present shopping 6enter, Umpqua Shopping Center* It is
surrounded on three sides by two thorough fares and in that respect differs from
other C-2 property, presently not in use. It does not differ in that there are
other C-2 areas not in use which also are adjoined to R-1 areas* ^Surrounding area
in compliance with ten of the zoning ordinances is generally good policy to have
commercial areas clustered* In comparison to the property it adjoins, subject
property has a shorter percentage of footage. I didn't know any other eay to put that*
I think that was the Mayor's statement* Maybe we can define that a bit. ^
Mayor Hanson; I understand what you're saying, so I'm..
Stephen Miller; I don't..can anybody else put it in better words or terms? Not
to say the Mayor doesn't know what he's talking about*
H* 0* Patterson; Well we could say that eighty percent of the perimeter is hypo
thetical; Eighty percent is adjacent to commercial area and twenty percent is
residential) but that is hypothetical*
Mayor Hanson; If you add the statement "more or less."
Ho Q. Patterson; Yes, more or less*
Stephen Miller; So, eighty percent, more or less, of the footage of subject prop
erty adjoins C-2 uses* Or C-2 property, that's idiat you're saying* In comparison to
residential. Options for use; the property is such type, size ai^hing from R-1 to
C-2 use would appear to be appropriate*
H* R. Bethel; T^ld that R-8* be included in that, too?
Stephen Miller; fiood question*
May 2, 1977 ygl
H. Oe Patterson: Rural-suburban. R-1 is C-2 minus R-8,
Stephen Miller: That's on;^ge seventeen. We're talking about R-1 and R-2, C-1 and
C-2. Ok? Anything else?
Connie Qibbons: What is this your»re referring to? R-A or R-80?
H. R. Bethel: R-8. That means you can keep chickens, cows and everything else up
there.
Stephen Miller: Under "e. Noise from the Highway," it does differ frcsn other 0-2
property in that there is presently a building i^ich if torn down might cause more
noise to the surrounding residential area but the possibility of other buildings
and landscaping replacing that building would cause (I don't know what I've got
written here) but other landscaping and buildings put in it's place would deaden
the noise.
H. F. Bethel: How could we say that? You got a building there and it's deaden
ing the noise now. Either way you go..
Stephen Miller: I don't know. Scaneone indicated that the building there now
deadens the noise. I don't know if there was any testimony about that, but there
may have been.
Hi 0. ^tterson: It is a buffer.
H. F. Bethel: That don't mean, though, that they're going to build another building
on that hill if they sell the property commercial or residential. They could knock
the idiole deal down.
H. Go Patterson: They don't even have to tear it down.
Stephen Miller: That's right. You're assuming alot of things here. I agre^ Shorty.
Do you want to forget talking about the building altogether?
H. F. Bethel: I would think it doesn't have nothing to do cause we don't know lAat
they'll do. Aether it's residences or C-2. Whether the building is going to
stay there or tear it down or what.
Stephen Miller: Ok. Anybody else have any thoughts on that? Do you want to take
the building out of the consideration, whether noise from highway traffic????
H, G. Patterson; It it's developed for residences you have to tear the building
down and get the fill the fill the lower part.
Miayor H^son: Not necessarily. You can haul fill in from somewhere else. That
possibility exists.
Robert Townsend: If you have the money I guess you can do it.
Mayor Hanson: If you want to spend that money.
Robert Townsend: The concern is that it may or may not create a noise problem.
It is.
Stephen Miller: If the fact ..the building is torn down. That is idiat you're saying.
Robert Townsend: Whatever the re-building is. It may or may not,
Stephen Miller: Do you i®nt to talk about the building? I think that is what
Shorty is saying. Do you even want to talk about the building?
H. G. Patterson: I don't think so.
Stephen Miller: Assuming that you take that out and I have down "noise from highway"
frcHn highway traffic and -Uien I've got also "propetrby traffic." I think you talked
about possibly the use of the thing as a commercial site fran highway traffic and
property traffic. If there were apartments or R-1, then it would effect the use
of adversely, because of the noise. Now you didn't indicate whether it would be
an adverse effect if they were to use it commercial.
Mayor Hanson: I think for instance somebody decided to build a theatre for instance.
That noise, noise level would be a factor there. You'd either have to build a building
well insulated for sound. If there were a lot of noise fromflie outside. So on a
commercial basis the high level of noise would be an important factor also.
Stephen Miller: Ok. How do you view the noise factor?
H. G. Patterson: That is detrimental to commercial and it would be to canmercial.
322 May 2, 1977
Stephen Miller: Any other comments? Now what about assuming that the highway noise i s
going to be the same? Property traffic, noise fron property traffic. Do you think
that you have a statement you can make oh that?
H. G. Pattersons If it is developed commercial your property traffic would pro
bably increase the entffiprize on the highway,
Stephen Millers Do you think that would effect the residential area next to it?
H/0. Pattersons It would tend to shield it. It is between the buildings and
structures. Ai^ landscaping would be between it.
H. F. Bethels You don't know that, ^t» Cause lots of people deliver, they deliver to
the back of a building. In fact in the Shopping Center donw there, they com% the
most of them, deliver in the back alley.
H
H. G. Pattersons Yes, but that truck that comes in once a week isn*t going to be
the problem. It*s the two hundred cars a day that is the problem. You know they
cause noise.
H. F. Bethels What we*re talking about is trucks.
Mayor Hansons Yes, but most cars really are not, aren't creating a lot of noise.
It's the trucks that would cause the noise, I would think. And since I would,
the new State Law in other words, people aren't immune from arrest by City Police
just because they are on private property. So squirreling around on a parking lotthey
are just as Object to arrest there as they would be on the street.
H. G. Pattersons T^iat I was saying is that it is most likely, most of the traffic
would be between the highway and commercial development, rather than behind it.
That's T^at I'm saying.
Stephen Millers So, you're saying ther,noise would be different because it wouldn't
be highway noise?
H. G. Pattersons It would be a lower level.
Stephen Millers Wiat would you say the impact it would have on the adjoining
property?
H. G. Pattersons It would have an impact.
Mayor Hansons Substantial.
Stephen Millers Under the present condition?
H. F. Bethels Anything yoU; put there would have to be noisier than what it is now.
Because you .don't have that much traffic up there.
Stephen Millers Vhere if you developed it as a residential apartment unit you are
going to have additional noise?
Connie Gibbonss If you can develop it for residences.
H. F. Bethels I wouldn't be much more than it is right now. ^
Robert Townsends That goes to the next one there, you have "accessibility." For
instance apartment houses are going to alter traffic patters; are going to be
considerably different than if that is all businesses facing 101.
Hi G. Pattersons Going back to the simple statement that noise is less detrimental
to commercial than it is to residential. You're going to have noise.
Stephen Millers And that is on the subject property? Now, I'm talking about ttie
adjoining property.
Mayor Hansons I think the effect either way would be minimal.
Stephen Millers So far I've got "noise less detrimental to commercial than resi
dential on subject property from highway traffic than from property traffic.
Lower level of noise would occur than from highway. Impact would be minimal whether
it were zoned R-1 or C-2." I said the noise would be less detrimental to coranercial
than residential on the subject property. And I guess we should have surrounding
R-1 property would have-would incur-a lower level of noise than highway traffic
would cause. The impact would be minimal whether zoned R-1 or C-2. That's on the
surroun^ng property. Do you want to change that aga^? "Accesgibillty"J have dovm
"great for any zone, exceptional." Does tne accessibility make it more*^attractive
May 2, 1977 ^23
as far as the commercial zone or as far as a residential zone, apartment zone or
i^atever you want to call that or is it equal?
Ifeyor Hanson; It*s an equal advantage for both.
H. G. Patterson; It»s good for any development.
Stephen Miller; The next one is "valuation potential'.* I have down it would sell
for more than originally zoned for. Higher other words; obtain more money for the
School District, if that's a concern. Would make for a higher tax base later. It
might .well devalue property and that should be"surro\mding property." It might well
devalue surrounding property but have ordinances to protect is the general idea.
Miayor Hanson; Didn't -we talk about that item "g.?" Didn't we soit of consider the
fact that valuation did*not necessarily judge the actual value of the land or of
"irfiat's likely to be put on it? There are other values involved that might be
worthy of consideration.
Stephen Miller; Such as?
Mayor Hanson; Perhaps more apartment houses, more housing that's needed in the City,
or vs. more business places, better selection of products, more COTipetition, better
prices, "t^atever.
Stephen Miller; Anything else? I've got down here if commercial perhaps more
competition to existing business for better prices in the community. Employment
base may be incresed by more businesses in the area. I don't know how you feel, I'm
just capsulizing these things. If you want to change'-them or throw them out?
H. 0. Patterson; Pretty well sums them up alright.
Stephen Miller; Crime rate? Depends on who lives in the neighborhood. Might be
more surveillance of businesses in a C-2. More lighting. That's all I have on
crime rate. Do you want to add anything to that? Potential effect on neighboring
property evaluation. That should be valuation instead of evaluation. T^thout
knowing what is going to be placed on the property we can't say. If R-l and other
homes build, it could increase or decrease surrounding property valuation. Do
you have any other thoughts on that?
Connie Gibbons; There was a letter from the young man who is the..
Stephen Miller; Are you on number "i." or "h." or??
Connie Gibbons; On "i." It sounded like someone who was an expert gave a..Oh, I
have it but I have lost it. Oh, number four, Mr, Gauld, Senior Real Property
Appraiser. I believe T^e have mentioned the exhibit before and perhaps we shouldn't
produce it again now, I don't know. That was..
Mayor Hanson; Thej' more or less said earlier that as residential it would be worth
twelve vs. twenty seven thousand greater?
Robert Townsend; No, he stated in his evaluation the the tendency for a residential
property valuation was to go down.
Connie Gibbons; He said that...
Robert Townsend; Commercial property, I said that other people would differ and
here again it would depend on the kind of development there.
H. F. Bethel; I just don't see how anybody could say property the way it is now
could go down.
Stephen Miller; You mean "vdiere he says in here that the "highest and best use would
be commerciali" Is that what you want?
Connie Gibbons; There weietwo definite ideas on that, that were in the minutes.
Mr. Gauls was on one side and some lacfy presented another view that was substantiated.
Susan Tucker; Steve, if I may? Are you referring to that letter from^iihe Assessor's
Office? That is exhibit number fourteen.
Connie Gibbons; I think those two would be the same. From Mr. Gault and the Assessor's
Office.
Mayor Hanson; One is from the Opponents and one is from the Proponents.
May 2, 1977
Stephen Miller; Exhibit fourteen says, "Thank you for your letter. Oregon law
requires all property to be assessed at 100^ true market value according to comparible
sales in the area. Zoning does affect market value, there effects the
assessed value. Residential property adjacent to any commercial zone activity
generally effects adversely by the commercially zoned activity. T^rpe of commercial
activity adjacent to the residents will further effect value. The effect is known
as economic obscelescence. With commercial activities there is more traffic noise
and general disruption. The trend will establish for fewer owner-occupants and
more landlords or absentee ownership, resulting in a poorer maintained neighborhood.
Relative residential value will "ultiMtelyc^o 4own. If I can be of fujrther assis
tance feel free to contact me."
Connie Gibbons; Ok. Well, now I thought that was number four. I thought that was Mr.
Gaults's statement.
Stephen Miller; Number four is the one from Oault of Eugene in ^ich it says the
"highest and best use is commercial." Now of course he's talking, Oault is talking ^
about the highest and best use of the subject property and exhibit fourteen is talking M
about the surrounding propeirby.
Tape #3-fifth side;
Stephen Miller; Under the (we»re on the second side-fifth side) idiat do you want to
say on potential effect on neighboring property valuation?
Connie Gibbons; Tifell, I believe that when we talked about it before we felt it could
go either way dependingupon what was'-put on to the property.
H. G. Patterson; I don't think a commercial development wouldmake it worth more. It
is apt to make it worth less.
Mayor Hanson; The adjoining property?
H. 0. Patterson; Yes. Existing residences.
Mayor Hanson; Well I think it doesn't necessarily have to. It ins't necessarily going to
be a catastrophe. It will be a boon to the neighborhood.
Connie Gibbons; Residential against residential could increase the value of the property.
H. G. Patterson; Who knoxvs if we're going to get a nice residential area?
Connie Gibbons; That's \ihat I'm saying. How can we say whether it's going to be
devaluated or itot?
Mayor Hanson; Vfe can't. Vfe have in testimony that people i^o are expert are saying that
generall has adverse effect on property values of adjoning property. I'm not qualified
to argue with the man so I have to accept his word on it.
H. G. Patterson; Let's say sixty percent possibility that it's going to depreciate propert
value to some extent.
Connie Gibbons; I would assume he's talking about property that he knows is C-2 and there
is a commercial building on it. Or if he is talking general!^ of C-2?
Stephen Miller; I'll just have to let you refer to.. O
Connie Gibbons; I don't care, but I think..
H. G. Patterson; It's the man's consesus and experience.
Stephen Miller; What do you want to put there?
Mayor Hanson; I think we'll have to say that possibility exists that it's going
to loiter the residential property, the adjoining property, residential property.
H. F. Bethel; I don't think it will.
Mayor Hanson; Maybe you'll have to add "based on the testimony of the man's letter
frcm the Assessor's Office."
Stephen Miller; Mr. Skelton.
H. G. Patterson; Wll we don't know idiat we're going to develop and you don't
know i^en you're going to sell it. Tomorrow or twenty years from now.
H. G. Bethel; Thst^s right. And idien my property goes up every year, you can't tell
me that that property is going down. Just because they put some residential or
commercial zone there.
May 2, 1977
Mayor Hanson; It may not actually go down , Shorty, but then again it may not
rise at the same rate yours is, for instance.
H. F. Bethel: Then it*s not valued on the 100^ per dollar value then?
H. 0. Patterson; If it devalues it then, it just eliminates a few people that
might otherwise be interested in buying it; because it is next to commercial property.
Mayor Hanson: You might just ask yourself this question. Would you be interested
in buying your house located behind a shopping center, for instance? I don*t
know T^ether you would or not. Maybe you wouldn't care.
H. 0. Patterson: If it was a desirable piece of property. Might get the same
money for it.
Mayor Hansont Yes, right.
Robert Townsend: Look in the future. In ten years it might be worth ten times
vtiSit it is now. It could be developed into a recreational area.
Stephen Miller: Vihat is your pleasure?
H. G. Patterson: I'd say generally it would depreciate it to some extent.
Stephen Miller: Does eveiybody agree with that?
H. F. Bethel: No.
Stephen Miller: That's why I kind of broke these down because I knew sooner or
later ire were going to get the differences and we would have to take a vote to see
i^ere the majority was and that sor of thinfe. That particular issue we'll put
down as four to one. Now did you determine under number eight if allowed a zone
change would or would not conform to the Comprehensive Plan? Vfe already voted
on that. Ok? Next, I have something that I had brought to my attention. I left
out of these particular documents. That is, I'll just call it 9 a. or something.
"The building should or should not be used as an Administrative Building and
Storehouse for the School District."
Mayor Hanson: I don't believe that is a concern of the City Council. Is it?
Stephen Miller: That was asked. I put that bask in, but it was an issue that was
raised at the hearings^ That the building that exists for now, the Pioneer Building,
should or should not be used as an Administrative Building and Store House for
the School District.
Mayor Hanson: I don't see how we can do anything about it. I don't see how that
enters in.
Stephen Miller; Well, I told the gentleman that I would bring this issue up.
Mayor Hanson: I don't see why, because if they don't sell it; there would be no
way we could stop them from using it.
H. F. Bethel: Unless they violate some ordimnce or something, fire zone or something
like that.
Robert Townsend: I suggest we throw that out. On the other hand, Ifr. Roniberg said
that we ought to use the gymnasium for basketball, l^hat is just as valid in terms
of determining whether there is a zone change or not.
Mayor Hanson: I don't think we should consider that, either.
Stephen Miller; Ok. That was brought up during the minutes. I didn't have it in
there originally; but I told him I would put back in there cause I wanted you to
consider it. You know, hear it at the time you consider this thing. Number nine,
"there is or there is not substantial evidence of a shortage of commercial property
zoned C-2 of this type in the Reedsport Area and therefore is or is not a public
need for such zone change." Do you feel there is substantial evidence or not
substantial?
H. G« Patterson: I think there is substantial shortage of commercial property
at this time, in Reedsport.
Stephen Miller: Does anybody disagree? Or agree?
Connie Gibbons: I agree with Mr. Patterson.
Mayor Hanson: I agree.
325
May 2, 1977
Stephen Miller: Is or is there not a public need for zone change?
H. Q. Patterson: I think there is a public need for a zone change.
Stephen Miller: There would or would not- be an economic benefit to the entire
City of Reedsport surrounding(^at is this, you added the words City of) and the
community surrounding School District 10^ by allowing for the zone change and it
would or would not show public need. i think that was taken fr<Hti the econcnnic
benefit standpoint. Not only to the City of Reedsport but School District 10^'s
governing area.
Mayor Hanson: Ifell, that "surrounding School District 10^'* phrase isn*t really
applicable is it? Really it is subject property would be more approporate, wouldn't
it?
Stephen Miller: That was mistyped there. That referred to not just 6ity resi
dents and their relationship economically to the School District but Scottsburg, ^
or Gardiner or that sort of thing. ''
H. Q. Patterson; They are a part of the School District.
Stephen Miller: Yes. This maybs something you say we can't concern ourselves with
that, because it is not in the City. And again you may want to, it is up to you.
Connie Gibbons: Do we have to change the wording "communitv" to come after Reedsport,
Is that right?
Stephen Miller: Pardon me?
Connie Gibbons: The "cOTimunity" have to be put in there after Reedsport "to the
entire?"
Stephen Miller: It would or would not be an economic benefit to the entire City
of Reedsport and surrounding ccanmunity of the consisting School District 105. And it
would or would hot show a public need. That's the economic argument "ttiat the zone
change should be granted because it would save tax dollars by getting more money
for the land. I guess that's idiat I'm saying, but I'm saying in terms of would or
would not, show an economic benefit.
H. 0. Patterson: I think it would be an economic benefit but not because not
necessarily because we're going to get a dollar more for it.
Stephen Miller: Ok.
H, G. Patterson: I think it would show a public need.
Stephen Miller: Anybody disagree or agree?
Robert Townsend: I agree that additional business would bring in additional money.
Connie Gibbons: I agree.
Robert Townsend: Even if they changed it to..iven if they changed it all..tore
it all dom. and built houses on it..changed it.,
H. F. Bethel: They can leave the building. I just went through a Quaker Oat Plant ^
that had a shopping center inside the \^ole plant there and that's one of the most
beautiful places I ever saw. It's three stories high in Akron, Ohio. This here
was three stories and had every kind of business you could think of in it.
H. G. Patterson: I think that it shows a public need for the siii?>le reason that
our residential needs are being taken care of by annexation irfiich is being done
all the time. Any parcel of land in the City of any size in a residential area
will accomodate some sort of residential development. Whether it is a one room,
bedroom home or an apartment complex. But your commercial land you just can't dream
up an apartment thing and put it in scjmetdiere anyplace in town 'twere there happens to
be sOTiie ground. It has to be in a ccwimercial area.
Stephen Miller: You're saying that it would be more economic benefit in a C-2
than in a R-1?
H. G. Patterson: Yes.
Connie Gibbons: I agree with Pat.
H. G. Patterson: Allowing change^I think that this is irtiat we're doing. Tfe don't
have these choices with commercial property.
May 2, 1977
Stephen Miller: Ok. If I read you there would be more econoanic benefit in the, the
entire City of Reedsport and the surrounding communities consisting of School
District 105 by allowing for a zone change; would show a public need. Is that what
you're saying?
H. 0. Patterson: I was getting into the public need a little bit. If we can't, if
we can just keep getting a little bigger and a little larger City and expanding
the City Limits we keep adding to our residential needs, hte can't do this with
commercial.
vStephen Miller: Not only because of the sales price but because of future use.
H. G. Patterson: Right.
Stephen Miller: Number eleven. Any public need would or would not be bettered
^ by changing the zoning of the subject property as compared with using other
available property. Here you are comparing this parcel with other available C-2
parcels. And saying whether or not public need would be better served by rezoning
this property or would be better served by the use of the existing C-2 property.
Mayor Hanson: Hasn't that been pretty well answered under item seven, a., b. and
c.?
Stephen Miller: Does that sum up everybody's consensus? I'm going to put number
seven was really an informational gathering point in this -idiole thing so that we
could talk about those issues in some kind of sequence and then go to these
questions. They all kind of refer back. Number twelve, I see you're talking about
surrounding properties. All properties surromiding the subject property are or
are not being presently used in conformance with the Zoning Ordinance Niiinber ^13?
The surrounding properties?
Robert Townsend: I think they are.
Mayor Hanson: To my knowledge they are.
Stephen Miller: WbII, you've looked at the map and not heard of any differences.
Are all the properties surrounding the subject property being used in conformance
with the Comprehensive Plan? As far as you know? WB're not talking about the
subject property, we're talking about the surrounding property. You were talking
(up there on the map) about -t^at areas are zoned residential and i^at areas are
zoned commercial and what areas, residential areas being used for residential. What
was your testimony about surrounding area? Number fourteen, "Alloidng your re
quested zone change will or will not have an adverse impact on the residentiary
zoned property in the immediate vicinity?"
Mayor Hanson: Ifell, there again we have got to go back to number seven, i. and..
Stephen Miller: "h. and i?"
Mayor Hanson: Ifell, seven i. and c. too, really. I think h. and i. I guess.
"f." too.
Stephen Miller: Vfell, there was some talk as far as accessibility that people
might be using, as I recall. Fir Avenue for access to this property. The effect
^ that might have on the residents located there if we assume that the building were
torn down, and if the "golden arches" were placed there. 'Riat might be used as
a thoroughfare. Whether that might have an adverse..or not..
H. 0. Patterson; There is no way you can judge that because you don't know what is
foing to developj but it wouldn't save any problem with the access you have all
around.
Stephen Miller: You mean from 101?
H. 0. Patterson: 101 and Winchester Ave.
Robert Townsend: Is the word "impact" there..i^t we're talking about is traffic flow,
right?
Stephen Miller; I suppose I just put that in there. It is one of those terms
you come across every so often. If you want to put "effect" there and everybody
else agrees) put "effect" there, yes.
Robert Townsend: I would way regardless of i^at they do it is going to have an
adverse impact because if it is a residential development you're going to have an,
increase in population. That would be an adverse inpact. People, more people and
traffic. If it is commercially zoned piece of property you have it because of noise
327
328 May 2, 1977
levels and other types of traffic. Ify feeling is that it would have an adverse
impact regardless of i^t built«
Q. Patterson: Any change is aninpact. Any change, people resist it.
Robert Townsend: You could put a park there probably and I think you'll have
resistance*
Mayor Hanson: Vfell then I would say we'll not have an adverse or will have?
Robert Townsend: 1^11 have* Regardless of ^at goes in*
Ho 0* Patterson: Just the fact that it is abandoned is an iiiq)act*
Robert Townsend: Yes, because of the deterioration of the building*
H* 0* Patterson: I would say it will have an impact. An adverse iirqaact*
Stephen Miller: You see, I think you're looking at these the way you got to sum
up these points then you got to come together at the end and decide*.looking at
all of these points and the adverse and the pros and the cons of both sides*
How do I feel now? Ok?
H. Q* Patterson: It has already had an adverse impact.
Stephen Miller: There have or have not been significant changes occuring in the
general ai^a of the subject property since 1973 which would cause a need to reevaluate
the use designation as set forth in the 1973 Cranprehensive Plan. Have
there been any significant??? ...
Robert Townsend: They closed the school.
Stephen Miller; Anything else?
Connie Gibbons: TifeU, they are going to do scffliething commercial across Itochester
Avenue from it or adjacent to it*
Stephen Miller: The question directs itself to the use designation as set forth
in the CcHiprehensive Plan i^ich I believe you determined to be C-2* And would fee
things that you're talking about cause you to find, cause you to see a need to reevaluate
that use designation to C-2?
Mayor Hanson: In other words are you saying that we maybe disagree with the usage
as set forth in 1973 Plan?
Stephen Miller; 1973 Comprehensive Plan. Yes, that's, the big colored map that's
got marks on it.
Mayor Hanson; >fell, I would say there has not been any significant changes*
Stephen Miller: Does ai^bocfy disagree or agree;
H. 0. Patterson; I agree with Ron, there hasn't been any significant changes.
Mayor Hanson; Any that would make us have to re-evaluate this plan.
Stephen Miller: Commercial use of the property, subject property would or would
not have adverse effect on bordering residential property? Then again "itot's
adverse effect?" I know I'm going to get that question. Again you're going to have
to ejqjlain i^at you say here. I guess it is just a way to get you to explain
what you're saying when you say it.
Mayor Hanson: Vfe've already said it well. Isn't number sixteen a repeat?
Stephen Miller: Yes* Move to strike number sixteen? Access to the subject
property would or would not adversely effect bordering residential property?
Connie Gibbons: Vfe've discussed that, too*
Mayor Hanson: That's a question we can't cane to any conclusion on*
Stephen Miller: We were talking about it here, before I think* were talking
about if they put in houses where the School is* how irould they get there?
Mayor Hanson: life don't know how they would get there so we can't say that it
IJould or wouldn't adversely effect. But by the same token if it were made into
May 2, 1977
residential, all residential, we don»t know what the street layout would be.
don't know vhere the access is going to be so don't see how we could really answer
that question. Now that is my opinion.
Stephen Millers I think Pat said that he thought they wuld come from a different
ar® or direction.
H, 0. Pattersons Probably they would come from the traffic oriented atreets.
Connie Gibbonss That's the way I feel. That they would come from Highway 101 or
VQjichester Ave.
Mayor Hansons Vfe would agree that unless it's..but again irtio knows?
Connie Gibbonss I would say more or less.
Stephen Millers Would most likely come from Winchester or 101. An impact would
be idiat?
Mayor Hansons I would say "would not."
Stephen Millers Access to the residential Properties, themselves, would or would not
be adversely effected#
Mayor Hansons I don't see that it would have any effect on it. There was a concern
expressed about some houses, there, that the access to get to them there is a
dedicated alley there that can be opened up so that access will be guaranteed.
Stephen Millers Ife need to change the tape.
(Tape number three, side 6 continues)
Stephen Millers Wfe have turned the tape over so we'll now discuss number nineteen.
"The subject property in two pieces, one on the higher property for residential and
the one on the lower for commercial would or would not be a reasonable use for the
property? I.ot lines or subdividion lines should or should not be used to establish
zone boundaries?" Any comments on those?
H. 0. Pattersons ' I don't think that would be a reasonable use of the property.
Stephen Millers Does anyone disagree or agree?
Mayor Hansons I agree.
Connie Gibbonss I agree.
H. 0. Pattersons I don't think lot lines or subdivision lines, I don't think they
shoiild establish boundaries.
Stephen Millers You don't think that those kind of lines should be used? Does
anybody agree or disagree?
H. G. Pattersons That's idiat we would be doing if ire split this up this way.
^ Mayor Hansons Can we change the language to say "into subject prqperty?" That lot
lines or subdivision lines into subject property?"
Stephen Millers Yes, you can change it. I'm not, this language is not inviolate,
you can change it any way you wnat to.
H. F. Bethels Ifliat did you come up with?
vStephen Millers I got"lot lines or subdivision lines should or should not be used
to establish zone boundaries into subject property." I just added the afore word.
Mayor Hansons Obviously, if we say "would nol? at the first of the sentence, then
"should not" would be used in the second sentence.
Stephen Millers Not necessarily.
Mayor Hansons Vfhy not?
H« G. Pattersons Wall you don't want to, I think it should be one piece of property.
If we aren't going to divide it into two pieces we wouldn't be establishing a line,
subdivision line or lot line.
329
330 May 2, 1977
Mayor Hanson: In fact you could almost say, you know, maybe you have a reason
-why that second sentence is in there* I would just strike it out. Why is it
necessary? I mean haven't we already said...
Stephen Miller: You don't need it. I just threw that in there. That was brought
up you see, in the testimony as I recall. About lot lines being used..I'm just
trying to throw these things in.
H. 0. Patterson: To establish this high piece of ground by itself.
Stephen Miller: Or not to establish.
H. F. Bethel: By the other token you could take and do that and have the top
property coranercial and bottom part as residential if you're going to take and
split it. "Which you don't want to split it. Be as well as to make it all ccanmercial
or all residential.
Stephen Miller: Is your motion then to delete that second sentence?
H. 0. Patterson: I'd say it would not be reasonable.
Stephen Miller: Is that everybody's feelings?
Robert Townsend: I would like to make a statement. That isft't whiat the request is.
The request is to change the zoning an<i howeve^ noboc(y has made this particular
request to put it in two different zones. It was brought up but nobody made that
request. That's my point.
Stephen Miller: All right, fine. As I recall the Opponents were saying they don't
care if you zone the bottom half commercial, but leave the top half residential.
Is that a fair statement? That's i^y I put it in that way. If you would like to
change that, have at it. I'm not...
Ho 0. Patterson: That would not be a reasonable use of the property. And delete
the second half.
Stephen Miller: "The finding by the Reedsport Planning Comraission is or is not
(you need to strike the words "in action") the finding by the Reedsport Planning
Camnission is or is not relevant to the Council's decision herein." In other words
I guess that means are you going to give amy weight to the Reedsort Planning
Commission*-s decision?
Mayor H^son: If that's what it means, then I think it is relevant. I did
underline the words "is relevant."
Stephen Miller: Does anybody differ or agree:
H. 0. Patterson: I agree.
H. F. Bethel: I agree, totally.
Connie Gibbons: I agree,
Stephen Miller: Other statutory provisions and ordinances will or will not provide
protection for the land bordering on the subject property.
Mayor Hanson: I believe there was testimony to the effect that there are other
ordinances in effect at the present time that will provide protection for ai^ land
bordering the subject property. "We do have a one of the concerns estpressed was for
an excavation that might occur there. Tfe do have an excavation ordinance in effect
that would certainly apply if such a thing was contemplated.
Robert Townsend: One of the other points was the accessibility to the back of the
property, there. That is there, because of the alley way.
Connie Gibbons: Mell I think we should bring up SOTiething about police protection.
Because that protection can be looked at several different ways. In other words if
if is developed for undesirable use as far as the neighbors are concerned^ they're
not going to be protected from that.
Stephen Miller: So you would like to add the word after "provide" sOTie.
Connie Gibbons: Yes.
H. G. Patterson; Vfell. Provides protection. It isn't all encompassing. It can't
be.
Mayor Hanson: Vfell, then in other words "some" is ok, then?
May 2, 1977
Stephen Miller: Vfell or do you want to say "provides protection for the land
bordering the subject property?" Or do you accept as ti> the usage there.
H. 0. ^tterson: It says that "it*s limited to statutory provision and ordinances that
will provide."
Connie Gibbons: I*m just saying that according to the residents^ though^ that we*re
not protecting totally.
Mayor Hanson: I don*t know it depends on idiat we're talking about when we speak
of protection. Tfe're talking about protection from a bank being cut so steep that
the house is in danger of fallin in. Then we have protection. The ordinances to
a certain extent will also protect against excessive noise and against certain
types of activities. Other certain types of activities that might occur. As
you said there isn't total protection, but...
H. 0. Tfeittersons But it is limitdd to the statutoiy provisions and ordinances*
Connie Gibbons: I would vote "no" on this, because I don't believe the statement
is how I feel on this.
Stephen Miller; Can you state how you feel?
Connie Gibbons: Not, veiy simply I don't believe.
Stephen Miller: Ok.
Connie Gibbons: I believe that as this was stated that the statutoiy provisions
will provide some protection. But I don't know what you mean by protection.
Pfy only argument is that if I were property owner I would feel that my property
should be protected from what I feel is something I don"t want next to it. So I
don't know how to state that but..
Stephen Miller: That's idiat I was saying..the \isage aspect, adding that on to the
end. "Other statutory provisions and ordinances will provide seme protection but
not relating to usage of the land bordering the subject property."
Mayor Hanson: Maybe your language does say it's "protection for the land'.' down
here. You're not talking about...
Connie Gibbons: He's talking about the land bordering the subject property.
Mayor Hanson: You're not talking of when you say the land needs protection. Do
you mean "property values of?" Are you talking about landslides or eccessive traffic,
noise and so on?
Connie Gibbons: Protection is clarified here. You need another word other i^an
protection?
Stephen Miller: Surely,
Connie Gibbons: Wall, you better come up with it.
Stephen Miller: No, you can change this lAiole thing around. There was some..
Connie Gibbons: Is everybody else satisfied with that?
H. G. Patterson: I think it is self limited in just the way it's stated. There
is nothing that is going to protect any of us from everything.
Stephen Miller: Instead of land say "surrounding property."
H. G. Patterson: Tifliat was that again?
Stephen Miller: Say, other statutory provisions, ordinances will provide some
protection for the surrounding property bordering the subject prc^erty bordering
the subject property, except the usages..
Connie Gibbons: IfeU, what else is there a grading ordinance will protect?
Stephen Miller: You would have to accept the usages as you point out; because the
usages, well htjw can you accept the usages? Protected from usage as an industrial
site, obviously. By an ordinance.
Connie Gibbons: Well, I'll just vote no, unless you want a unanimous vote on it.
Stephen Miller: I don't care if you have a unaniomous vote or not. I'm just trying
to put something out so you can all vote on it. Ws're just sort of talking about it
right now.
332 May 2, 1977
Connie Gibbons: Wfell I can't think of any other way to say that. I don't agree.
H, G. Pattersons Provide protection for the land, we can't provide, guarantee that
we're going to protect their valuation. Ife don't know idiat is going to be developed.
Stephen Millers Do you want to say other statutory provisions and ordinances will
protect, .you have to almost name them. Excavation will protect adjoining property
owners in the area of excavation and so forth, but will not protect them in the area
of land values. Maybe you just want to throw the vhole thing out. That is up to you.
Connie Gibbons: I feel I'm the only one that...
H. G. ^ttersons Ifell, I think so, too.
Robert Townsend: I think you need it in there for the protection of the people that
are living there.
H. G. Patterson: Tfell, they are going to get that protection, of cours, idiether
they are living there or not.
Robert Townsend: That is idiat it states, "to the extent that anybody can offer
anybody that security on the basis of City Government." Your ordinance thing, I
don't know -sdiat else you can put in there, except idiat's there. If you're going
to say "that I'm going to zone this commercial property and in here it states
what you can build and the guy next to you has a residence can't go in and say
"no, you can't put that in there." That's not going to protect him from that,
cause it already says in the ordinance i^iat you can put in there.
Mayor Hanson: I understand what you're saying, Connie. I wouldn't know how to
state it either.
H. F. Bethel: If you don't believe it, you stick to your guns.
Robert Townsend; Put in there say somebody is going to put a commercial unit in
there then let's make sure there is plans in there for plans forty feet high or
a wall that goes aroung it like we see in some areas, that are developed.
Connie Gibbons; I don't believe all of our statutes and ordinances cover a lot
of things. I don't want to vote yes on that.
Mayor Hanson; It's imoossible. Ordinances can't protect against everything.
H. G. Patterson; They won't now and th^ won't twenty years from now.
Stephen Miller; Well, you know vtiy it is in there. Is because at least I hope
I have found some testimony in there of people saying these ordinances will protect.
And some testimony saying these ordinances won't protect us from vh&t we want to be
protected against. That's idiy it is in there, liiat you're doing is rehashing the
evidence and making a decision in this kind of framework but that doesn't mean
that the language I put in there has to be that way. I didn't get that
from any particular testimony. I just summarized it in a general short phrase idiat
was discussed. If you want to^change it, change it. If you want to throw it out
throw it out. If you want to leave it in, leave it in.
Connie Gibbons; It isn't nor wish to argue about it. I just can't feel that way ^
about it and so, I'm just saying that... -
Stephen Miller; I think everybody say "have at 'er^"
Connie Gibbons: ^11, it is late and everyone wants to go home.
Mayor Hanson; "life also want to get this done.
Stephen Miller; What is your pleasure on that, then?
Mayor Hanson: Well you're going to wind up with a four to one. I think.
Stephen Miller; I didn't know if everone wanted to add the word "some." Wfe got hung
up on that.
Mayor Hanson; Well, that is kind of obvious.
H. F. Bethel: If you put the word "some" in there it looks like you're saying these
ordinances aren't worth a dam.
How about ^ying "other statutory provisions and ordinances wiU
provide protection to that extent" for the land bordering the bubject property?
May 2, 1977
Mayor Hanson: TflJhy don*t we leave it stand as it is written?
H. 0. Patterson; Yes, and have four to one, and go on te next one,
Stephen Miller: Other statutory provisions and ordinances will provide protection
for the surrounding property bordering the subject property. Four to one.
"The need ofr low and middle income housing is or is not apparent in the City of
Reedsport?"
Mayor Hanson: I don't know.
H. F. Bethel: Didn^t we get something here at the last Council Haeting or the second
one back about public low rent housing and all subsidized...
Stephen Miller: You can't use that, you see.
H. F. Bethel: I know we can't use it but..
Stephen Miller: I think there was some testimony by an Opponent indicating that
there was a need&r low and middle income housing in the City of Reedsport.
H. G. Patterson: Well, we have one going up behind the Shopping Center and another
one out in Number Ttto Addition.
Mayor Hanson: There was testimony I have made a note here that housing lots were
scarce. I think the annexation of Fern Acres will kind of change it.
Robert Townsend: That isn't low cost housing units.
Mayor Hanson: That's not low cost, no. If we're referring to low cost it's not.
H. G. Patterson: This is low and middle.
Mayor Hanson: That!s not to say that some of Fern Acres? lots may not be developed
into apartments that would be in the low cost, low income bracket. I don't know
whether it will or mil not.
Connie Gibbons: Tfe have lots of C-2 or lot of lots in the core of Reedsport, I
think could be used for some low cost housing just like they have used off of
Winchester Avenue.
Stephen Miller: Is or is not?
H. G. Patterson: I can't believe that there is..
Stephen Miller: Is not?
Mayor Hanson: Is not.
H. G. Patterson; It is not occuring?
Mayor Hanson; You'd say "is?"
H. G. Patterson: There is a need for low cost housing?
Robert Townsend; I'm sure, I think, \ihen you talk about the average cost of a
house as $37,000.00. You're talking about rents going up to $200.00 per month?
H. G. "^tterson: You're thinking about a $2,000.00 house? There's a need for them.
T^at I'm thinking about are all of those going up.
Stephen Miller: An apparent need for the City. Yes or no? Is it a four to one?
Mayro Hanson; I think I have to agree with Bob. There is an apparent need for
low cost housing.
Stephen Miller: Three to two?
H. F. Bethel: Ifell, \^t do you call low or middle calss income?
Stephen Miller: I don't call it anything. That's just i^t I got out of the testimony.
Robert Townsend; $1^,000.00
H. G. Patterson; Fern Acres isn't low income, but as Fern Acres fills up, middle
income will increase.
334 Way 2, 1977
Stephen Miller; Is there any other available area in the City of Reedsport for
low or middle income housing ? °
Mayor Hanson: Is that important to this meeting?
Stephen Miller: Sure it»s important. You have to say would this subject property
be used for low or middle income housing or is there other property available?
Just like you have to say...
H. G. Patterson: lfe*re not talking about low income housings we're talking resi
dential and commercial.
Stephen Miller; But the Opponents say "there's a need for low and middle income
housing and this is a good property to put it on." As I understand it.
Robert Townsend; "WSilthen on the next part of that you knowj I would not neces
sarily agree. Because I don't see the necessity for that kind of position.
Thin I would have to go along with lAiat I said back up in Number nineteen. In
fact I have arrows drawn both ways on that.
Connie Gibbons; But as Steve said we can change the wording of this. So again...
Mayor HHnson; Did we agree that the need is or is not apparent?
H. G. Patterson: I don't think it is apparent.
Robert Townsend; I believe it is.
Mayor Hanson; I'll go with you. I think it is.
Stephen Miller: Three to two on that one? "The use of the upper portion would or
would not meet a public need if used for low or middle income?"
Mayor Hanson: it's apparent it would not, but lay it is apparent and
therefore if used it would, obviously, would meet the public need.
Robert Townsend: There is a public need.
Stephen Miller That's five all on that one?
Connie Gibbons; Right.
Stephen Miller: There is or is not available other property.
Connie Gibbons: I think there is other property available.
Mayor Hanson: I'll agree to that, too.
Robert Townsend: I'll agree to that.
Stephen Miller; Five all. Hey, that's pretty good. "The buffer area shown on
City Council exhibit one, drawn by Council member Ben Henderson would or would not
be an appropriate condition to be attached to the request for the zone change?"
Robert Townsend: I haven't got a copy of that.
Connie Gibbons: I don't believe..
Mayor Hanson: As I recall I think it would not.
Connie Gibbons: I can't think it would either.
H. F. Bethel: I don't think it would either.
H. G. Patterson: It would not.
Robert Townsend: Thafs the way I feel because it was already there. Didn't
that have something to do with the alley way that was already there?
H. G. Patterson: Yes.
Stephen Miller: The health and safety of the subject property and surrounding
area would or wo\ild not be detrimentally effected by allowing tte-proposed zone
change.
Mayor Hanson: I think it would not. Health and safety, we're speaking of crime
and we have'.already discussed that.
May 2, 1977 335
Stephen Miller: Is that five all?
H. Go Patterson: Five all, yes»
Stephen Miller; Nnfw for the easy one. Based iqpon your findings of fact, the
testimony of the witnesses, exhibits received and other statements taken notice ofj
all of this information. Plus the number three..the notices that were mailed out,
we have these here in the file, and the return receipts. If you want to read
through those and see the day they were mailed and received by.
Mayor Hanson: They were mailed to everybody within two hundred feet.
H. 0. Patterson: I'm gong to take your word for that.
Stephen Miller: Are you ready to make a decision? Does anybody want to make
a motion either denying or allowing the zone change?
Mayor Hanson: I move that the zone change be allowed.
H. G. Patterson: I second it.
Stephen Miller: Any discussion? No discussion the question called for. All those
in favor of allowing the zone change say "aye."
All Council: Aye (^)
Stephen Miller: Opposed? (O) I should note that Ben Henderson indicated that
he would vote for allowing the zone change as long as it had the buffer provision^
but he would vote "no" if the buffer provision were not made a part of the zone
change as set forth. I will type this up in accordance with your directions.
H. F. Bethel: So that would be one "Nay."
Stephen Miller: Tfell as I see it, yes. He'll be here next Monday and can act
on it then as well and can re-affirm his statement. But I»ll type up ^ese state
ments that you have made tonight that you want included in your findings of fact and
then prepare it so that this tentative decision by you can be more formalized
at that time.
Mayor Hanson: Then that is all the business that this meeting was called for. I
want to remind you of the Budget Hearing, tomorrow night and as a member of the
Council and also that Irving ^hnson) said that the applicants for the City Manager's
position have been reviewed by the City Manager's Associationaccording to the direc
tions of the Council. They have narrowed the field to six applicants. I think
he said there were one or two applications or applicants that came in after the
review. You may or may not want to include them fbr your consideration. Now it
is up to us to start looking at them and decide idiich ones you want to call in
for an interview.
This meeting is adjourned.
ATTEST:
is<5h. Mayor
I. G. John^>^ City Administrator ShirleywAninch, Assistant Recorder Pro tem
336 regular MEETINPt of the common council of the city of reedsport on may 9, 1977 AT
THE CITY HALL AT 8:00 P.M.
Present: Mayor Ronald 0. Hanson, Council Members H. G. Patterson, Connie Gibbons,
H.'f. Bethel, Robert Townsend and Ben Henderson
City Administrator Irving G. Johnson
City Attorney Stephen Miller
Absent: Councilman Albert Nimmler
The meeting was called to order by Mayor Ronald Hanson.
The minutes of the regular meeting of April 11, 1977 and the special meeting of
April )i, 1977 were approved. Motion to approve the minutes was made by H. F«
Bethel and seconded by Connie Gibbons. Motion carried. Ayes Nay 0
POLICE DEPARTMENT 'BICYCIE RODEO' AmRDS PRESENTED
Sergeant William Selby of the Reedsport Police Department made the presentation of
awards for the "Bicycle Rodeo" held on Saturday May 7, 1977. First place was won
by Stuart Richardson; he was presented with a new bicycle. Second place winner of
a bicycle was Phillip Bauer and Third place winner was Darrell Greenwood. He was
presented with two $2^.00 Savings Bonds. One of the bonds was awarded by Louis
Lorenz of the T»acific Security Bank and the other from the Police Department.
PARK COMMITTEE DECISION REGARDING PROPERTY ADJACENT TO DUNES NRA HEADQaARTERS.
Robert Townsend reported that the special committee appointed to research the
possibility of constructing a recreational complex on the City owned property
adjacent to the Dunes NRA Headquarters wished to submit their conclusions to
the City Council.
The Special Parks Ccanmittee^ composed of James Mix, Jack Blum, William Karcher,
George Langdon, Pete Mulder, Bonnie Morgan, Connie Gibbons and Robert Townsend,
had submitted a letter with the following recommendations:
1. The City Council appropriate adequate funds (not to exceed 5^3,000.00)
for the su37veying of the NRA and City properties as deeded by Champion
International so that precise boundary lines may be established.
2. The City Council accept a Recreational Complex Development concept
concerning the deeded properties. Further information should be ob
tained from the City Planning Commission concerning zoning and from
Champion International concerning additional properties.
3« In order to expedite the above, we recommend that the City retain
Roy Erichsen to work with the NRA (Bob Schrenk), the leasee, Mr. E. H.
Ladum, Park Committee member Pete Mulder and Mr. Mervin Cloe. Vfe
strongly believe that this should be accomplished as quickly as
possible so that future planning may begin and funding sources be
investigated.
Mr. Townsend reported that the Park Committee had met four times and there had
been much discussion. Mr. Townsend moved that the Council accept the Park
Committee's recommendations. Connie Gibbons seconded. Ayes 5?, Nay 0
Motion Carried.
HOUSING ASSISTANCE PROGRAM TO BE ADMINCTERED BY HOUSING AUTHORITY OF DOUGLAS COUNTY
A letter from the Department of Housing and Urban Development (H.U.D.) was read.
The letter was part of a signed document to register objections to the program
of subsidizing rent for low income families. No new housing will be constructed.
Existing privately owned rental property must meet the standards set to qualify for
the subsidy program. The letter stated that H.U.D. had received an application for
9*5 units in this area. Mr. Johnson stated that copies of the same letter had
been sent else-wAiere in Douglas County. It didn't mean that Reedsport would get
all 9^ units. The Council agreed to authorize the Mayor to write a letter of
approval.
MUNICIPAL BUS SYSTEM-COUNCIL OF AGING CONTRACT
The Social Services Planning, Council of Aging of Douglas County has awarded the
City 5|52,*500.00 for the Municipal Bus J^stem. A contract must be signed to authorize
the City to accept the money. H. G. Patterson moved and Ben Henderson seconded
that the Coucil authorize permission for the City to sign the contract from the
Douglas County Council of Aging. Ayes 5, Nay 0. Motion carried.
May 9, 1977
LIQUOR LICENSE APPLICATION RENEWA.LS
Various liquor license "Applications for renewal* have been received by the City.
Ben Henderson moved that the Council recommend to approve the renewal of existing
liquor license applications, H, Q. Patterson seconded. Ayes Nay 0
Motion carried.
lETTER RECEIVED REQARDING LOWER UMPQUA RECREATION ASSOCIATION LIABILITY INSURANCE
A letter from Fullhart Insurance Agency was read. It stated that the Lower Umpqua
Recreation Association liability insurance policy was due to expire May 29, 1977.
The City contributes $5,000.00 per year to L.U.R.A. It is not a direct concern
of the City how L.UoR.Ao money is spent. Since the Schools and the City have
liability insurance of their own there would be no reason for the City to apply
for extra coverage. No action was taken.
LETTER RECEIVED FROM H. U. D. REGARDING INDEBTEDNESS DUE ON URBAN RENE^L PROPERTY
A letter from Robert C. Scalia, Assistant Regional Administrator, Department of
Housing and Urban Development was read. He stated that there is an outstanding
balance due of ^28,300.00 for the two unsold Urban Renewal lots. This is the
Cit^*s last year of the full hold-harmless payment under the Block Grant and
Mr. Scalia requested a clear understanding as to how the loan would be paid off.
Mr. Johnson said there were two alternatives. The City could pay the loan off or
let H. U. D. deduct the amount from the Third Year Community Development Program.
Connie Gibbons moved to accept Irving Johnson's recommendation5 to ask H. U. D.
to deduct the value of the Urban Renewal property from Community Development Funds'
Third Year Program. H. G. Patterson seconded. Ayes Nays 0 Motion carried.
KNOWLTON'S REQUEST FOR STREET LIGHT AND mTER LIFT STATION AT SOUTH HILL TERRACE
DEVELOPMENT
A request by Charles Knowlton has been received for the installation of a street
light to be installed on the upper part of their South Hill Terrace development.
The street light would be of aluminum and conforms to the underground wiring
system installed in their project. Mr. Kno^rlton also asked permission of the Cityj
to construct a domestic water supply lift station. The Knowlton's would bear all
costs.
Robert Townsend moved to approve the standard of the installation of the under
ground type of street light. Ben Henderson seconded. Ayes 5, Nays 0 Motion carried.
No action was taktm on the request for the lift station. There was some dis
cussion on the water rates for users above the station; •sAich should be similar
to the Crestview residents* water service charge. It was decided by the Council
that the City Engineer should see the pump and approve the design before being
accepted by the City.
REEDSPORT MOTEL SIGN
Daniel Campbell, owner of Reedsport Motel complained that the large McKays Market
sign situated next to the Highimy completely obscures his own sign to traffic
coming from the south. He felt he was losing business because of it. No action
was taken by the Council. The McKays* sign was installed before the sign ordinance
went into effect.
"ILLEXIAL" MEETING DISCUSSED
Jerome Kenagy, owner-operator of Radio KDUN, Inc., objected to the City Council
holding a meeting prior to this regular meeting. He said he was not notified of such
a meeting and that it was illegal.
Mayor Hanson said that it was just an executive session and that no official action
had been taken. They met to look over applications submitted for the job of part
time secretary to the Planning Commission. He had just asked the Council to
arrive a little early for that purpose.
FIVE MINUTE RECESS
Committee Reports:
YOITTH - None
FINANCE - None
337
338 May 9, 1977
Ccanraittee Reports, Continued:
BUILDING« PLAYGROUNDS AW LIGHTS - Robert Townsend asked when the park maintenance
would begin. Mr, Johnson stated that summer maintenance is starting today and there
would mowing five days a week,
^TER - Connie Gibbons asked the City Attorney if any collection had been make on
the delinquent l^linchester Bay Seafoods account, Mr, Miller said it is still being
processed,
A letter from U, S. Senator Mark Hatfield was read. He stated there is a "Supple
mental Appropriations bill" which expands Farmers Home Administration programs to
help rural towns. Farmers Home offices id.llbe able to offer $7^ million in grants
and $1^0 million in low interest loans. The funds are limited to cities of under
10,000 populationfor emergency water system improvements.
Also Congress is putting final touches on a Public Tiforks Employment Act for 1977. f*
This legislation authorized Jfeb billion to be spent by September of 1978. The
monies are to be used for creation of constuction jobs for areas hardest hit by
unemployment. Both programs are awaiting the Presidents signature,
Mrs, Gibbons thought there might be a possibility of obtaining money from this
program to complete the needed waterline tunnel from Clearlake, If the line was
ever broken there would be a disaster in this area.
Senator Hatfield will be in Reedsport at Ibsey*s Bakem Umpqua Shopping Center
on May 21, 1977 at 3:00 p. m,
?roE^S AND SEI^RS - H. F. Bethel reported there was a request for a stop sign
at the location of 12th St, and Ivy St. Also a large pond of water was backing
up behind the Union Station, No action was taken on the stop sign. The excess
water problem was decided to be a maintenance problem of the station owner. No
action taken,
FIRE - Zack Turner, Fire Marshall, reported that a Mother's Day Breakfast had
been held by the Volunteer Fire Department Last Sunday morning. All Volunteers
and City Council members and families attended,
MUNICIPAL BUS ^STEM - H, 0, Patterson reported that the "Tri-River Trolley bus had
started operating on May 3, 1977. The first two weeks there would be no charge
for fares. There has been many good comments received; inquiries and suggestions, too.
Two hundred forty-four people rode the bus the first week and have had no complaints
to date. Mrs. Eugene (Marian) Boylan has been hired to drive the bus.
The Federal requirements for the bus system requires the City to have a back-up
vehicle. There is Capital Expense money available for this purpose. It was
suggested that a lease arrangement be made with the local School Bus contractor.
Mr, Patterson stated that under the Federal regulations the City was obligated
to have their awn back-up vehicle. A l5 passenger van at a cost of around $7,^00,00
purchase is being contemplated. The State Mass Transit Division will be purchasing
three and he suggested that the City let out a bid which would also include local
dealers.
Mr. Patterson moved that the City proceed to get out bids for a IS passenger bus
to the state and to also include local dealers. Robert Townsend seconded. Ayes ^ ^
Nays 0 Motion carried.
POLICE - Routine report by H. G. Patterson. Darrell Thurman resigned and another
man resigning in two weeks. Chief Powell is away this week attending the Police
Academy.
DOUGLAS COUNTY SHERIFF'S PROPOSED CONTRACT DECISION
A proposed operating budget as submitted by the Douglas County Sheriff's Department
was presented for the Council's consideration. It had been previously discussed
that the City's Police Department be abolished and a contract drawn up with the
Douglas County Sheriffs Department for the local police protection. There was much
discussion as to future costs of the operation and the distribution of fines. According
to State Law the City would only be entitled to $0 per cent of the fines collected.
The cost of operation of the Municipal Court S^ystem was $17,li77.00. Also there would
be a conflict as far as the City Attorney's private law practice is conemed.
The consideration of loss of local control and identification, the maintenance of the
present facilities and disposition of equipment already owned were dscussed. Connie
Gibbons moved to reject the Douglas County Sheriffs Office's offer. Robert
Townsend seconded. Ayes Nays 0 Motion Carried.
Mr. Patterson said that he felt our present Police Department was one of the best and
most professional depai*tments on the Oregon Coast, Mayor Hanson instructed Mr. Patterson
May 9, 1977
to have Municipal Court Clerk Mariljm Townsend to write a letter to the Sieriffs
Office rejecting their proposal.
Chief Powell was represented by Sergeant William Selby,
FimL ACTION ON PIONEER PROPERTY ZONE CHANGE DECISION
Since Ben Henderson was not present at the Council*s special meeting held on
May 2, 1977, his decisions on the "Finding of Fact and Decii^n" were submitted
by proxy at that time by City Attorney Stephen Miller.
H, G. Patterson moved to approve as recommended by the Reedsport Planning Commis
sion the rezoning of the School District 10^*s property knom as the Pioneer
Property from Residential I to Commercial II. H. F. Bethel seconded.
Ayes ^ Nays 1 (Ben Henderson) (Mayor Hanson's vote was included as in the former
vote of May 2, 1977)
Councilman Henderson stated that he stood on his original decision for the rezoning
to include a restriction of a buffer strip area behind the Pioneer School building.
REPORT OF CITY ATTORNEY
Stephen Miller sxiggested the City start thinking about an ordinance regulating the
installation of solar heating units. He felt) that there should be standards to
follow in regard to obstruction of light and view of neighboring property owners.
He said it wasn't of immediate importance.
There will be a new traffic ordinance presented at the next meeting.
CITY ADMINISTRATOR'S REPORT
Irving Johnson stated he had a request from Earl Plagmann to do some necessary
repairs and redecorating of the barbershop he leases from the City. Ben Henderson
moved and Robert Townsend seconded to ^ve Irving Johnson the authority to make
arrangements for the repair work and redecoration of the barbershop. Ayes $ Nays 0
Motion Carried.
Mr. Johnson also announced that the Gardiner streets were at the present time
being paved. Bowman Soad is scheduled to be paved next week.
He also expressed the need for the City Council to start screening applisahts
for the City Manager's position. He feels that someone should be hired soon.
H. F. Bethel made a motion that the City Council hold a special meeting next
Monday night on May l6, 1977 for the purpose of screening applicants for the
position of Reedsport City Manager.,.H. G. Patterson seconded. Ayes ^ Nays 0
Motion carried.
A committee was appointed by Mayor Hanson for the purpose of g6ing through the
applications and making recommendations. It is conqjosed of Connie Gibbons,
H. G. Patterson and Robert Townsend. They will meet prior to the special meeting
called for May 16, 1977o
The following bills were approved for payment:
Mid Coast Electric $ 128.00
Ernest Kimtz 5.00
City of Reedsport-Payroll 1,292.00
City of Reedsport-Payroll 6,500.00
Oregon Motor Vehicles Dept. 5.00
LOC Salary Continuation Tr. 178.U14
LOC Medical Ins. Tr. l,72ii.50
LOC Dental Ins. Tr. 312.2h
LOC Life Ins. Tr. 3li5.00
H. G. E., Inc. Ii,617.00
Pacific Security Bank I6O.OO
Reedsport Concrete Products 17.00
U. S. Post '^fice 150.00
Living Tfeters Bookstore 71.50
Pacific Security Bank 106.25
City of Reedsport-Payroll 23,688.50
Northwest Grocery Co, I6O.3I
City of Reedsport petty cash lj8.2li
City of Reedsport General Fd,l8,600.00
David R. Holden 212.00
Oregon Motor Vehicles Div.
Atlantic-Richfield Co.
John T. Balmer
Barco Coastal Supply, Inc.
Bay Printers
Marian Boylan
Brookmead Dairy
Central Lincoln PUD
Chevron U. S. A., Inc.
Coast to Coast Stores
Coos Bay Stationery Co.
W. J. Conrad Lumber Co.
Coos Bay Wfelders Supply Co.
The Courier
The Courier
Columbia Equipment Co.
The Economics Press, Inc.
Ecodyne
Oregon Employment Division
Feena\ighty Machinery
5-00
22.79
26.00
78.50
20.93
l.Sl
5.25
2,370.90
5142.22
12.1)7
293.81
25h.69
50.73
li9.76
3.10
210.85
8.63
23.9l(
972.79
62.1i8
339
Florence Auto Parts $ 3h»l8
Fred's Lock & Key 2,00
General Telephone Co. 698.21^
Hansen Electric Co. 370,^8
Paul Ho^^ard 287.82
Mayor Ronald Hanson 1^.00
International Business Supply 92.711
Industrial Steel & Supply 96,00
Jim's Umpqua Drug Co. 13.97
Alex J. Kennedy 196.00
Radio KDUN 10.^0
Maxwell Oil Co. h88.l6
Stephen Miller 697.29
Northwest Divers Supply Co. 17.7^
One-O-one S ervice I8.lj8
Oregon Elding Supply Co. 1|5.20
Pacific Ifeter Works Supply 1,227.75
Paramount Pest Control 10.00
Pennwalt Corp. 371.50
Orville R. Powell lih.85
Prentice-Hall, Inc. 12.56
Social Security Div. 1,789.67
PERS-State 2,202.62
Orville R. Powell 13.hO
Fullhart Insurance Agency 2,5147.52
Fullhart Insurance Agency 21.00
Total: $79,635.38
Meeting adjourned.
ATTEvST:
0. John^^' City Admiristrator
May 9, 1977
Coast to Coast Stores $ 5.0li
Reedsport Auto Parts 388.2h
Reedsport Fire Dept. 696.00
Reedsport Laundry & Cleaners 130.72
Reedsport Logging Supply UO.OO
Reedsport Motor Freight 189.53
Reedsport Outdoor Shop 216.85
Reedsport Police Dept. 26.00
Roy's Tire Center 3.00
Frank Rummerfield 12.95
Shell Oil Company 8.1*2
Oregon Dept. of Revenue 62.00
SAIF 1,399o89
SAIF 15.00
Stalcup Equipment Co. 614.50
Stamper's J & J Tire Co. 1.25
Teletron, Inc. 55.00
Traffic Safety Supply Co. l6.50
Umpqua Building & Hardware, Inc. lli8.53
Umpqua Industrial Supply Co. 22.81i
Waterworks Supplies Co, 30.31
Xerox Corp. II45.OO
Bohemia, Umpqua Division 187.97
Mid Coast Electric Co. 801.70
Union nil Company 6.03
O'. Hanson
Recordjfftg Secretary Pro Tem
Shirley McAninch
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON MAY I6, 1977 AT
THE CITY HALL AT 8:00 P.M.
Present: Mayor Ronald 0. Hanson, Council Members Robert Townsend, Connie Gibbons
H. F. Bethel, Ben Henderson and H. G. Patterson
i
City Administrator Irving 0. Johnson
City Attorney Stephen Miller
Absent: Councilman Albert Nimmler
The Meeting was called to order by Mayor Hanson.
DISTRICT SIX MANPOWER PROGRAM
Mr. Johnson explained the Manpower Program idiich employs five or six underpriviledged
youngsters during the summer vacation months. This is a Federally sponsored
program and costs the City nothing. » «
Last year there were many unfavorable comments expressed by City residents. The
Park Superintendent wasn't 100 percent in favor of the extra supervision expected
of him, either.
The Council discussed the matter and decided that the program should be continued.
They felt it was of benefit to the youngsters and to the City.
May 16, 1977
APPLICATION FOR NEW CITY ADMINISTRATOR
Applications and resumes for City Manager position were reviewed by the Council.
Three were selected ' for further review by way of personal interviews.
Two interviews will be held on Saturday morning. May l6, 1977 at 8:30 a.m. and
10:00 a.m. The last will be on next Monday evening. May 23, 1977 at 6:00 p.m.
Meeting adjourned.
ATTEST:
Ma^or Ronald 0. Hanson
I. J. Johns^^ City Administrator " ^
Shirley McAninch
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MAY 23, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O, Hanson
Council Members Albert Nimmler, President: Connie Gibbons,
Ben Henderson, H. F. Bethel, Robert Townsend, H. J. Patterson
City Administrator I. G. Johnson
Meeting was called to order by Mayor Ronald O. Hanson who then turned
it over to Paul Howard, Director of the Umpqua Regional Council of
Governments.
HUD HOUSING ASSISTANCE PROGRAM
Paul Howard informed the Council of Housing and Urban Development changes
in requirements for the Housing Assistance Plan which affect the City's
application for Third Year Community Development Funds. He stated that
HUD now requires that more attention be given to the rehabilitation
housing needs and to minorities and women heads of hous^olds. The City
of Reedsport must be able to document that efforts have been made in this
direction. Mr. Howard es^plained the requirements of the rehabilitation
program. A canvass must be made to pinpoint homes where such rehabili
tation is needed and the City must solicit applications of people willing
to enter into the program.
After discussion. City Administrator I. G. Johnson recommended that the
program be documented as required and that money be set aside and ear
marked for the rehabilitation housing program.
Motion was made by Bethel, second by Patterson that the City of Reedsport
set aside $7500 and document for five houses in the rehabilitation program
to meet the requirements of Housing and Urban Development for the Housing
^ Assistance Plan. Motion passed. Ayes 6 Navs 0
ENVIRONMENTAL PROTECTION AGENCY FUNDS - BOMlftN ROAD SEWER LINE REPAIR
City Administrator I. G. Johnson reported that he had received a check
for $10,400, a 78.693 percent payment of the City's entitlement under
Section 206(a) of the Federal Water Pollution Control Act Amendment of
1972. There are no Federal limitations on the use of this money. Mr.
Johnson recommended that this amount of $10,400 be used to pay for the
one block of sewer replaced in the Bowman Road area instead of using
Community Development funds.
Motion was made by Patterson, second by Henderson that the $10,400 just
received from the Environmental Protection Agency be used to pay for
the sewer replacement job in the Bowman Road area instead of using
Community Development Funds. Motion passed. Ayes 6 Navs 0
City Administrator I. G. Johnson gave the Council information on a
Council of Government's dinner Wednesday, June 22 at 7:00 P. M. at the
King's Table in Roseburg. Program called for a discussion of State
Revenue Sharing and a Fire Suppression Program dealing with problems
created by the drought.
342
May 23, 1977
Meeting adjourned.
ATTEST:
Ronald O. fianson, Mayor
I. G. Johnson,(yity Administrator Bernell McClay, Rec. Sec.
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MAY 31, 1977 at 8:00 P. M.
Present: Mayor Ronald Hanson
Council Members Albert Nimmler, Connie Gibbons, H. J. Patterson,
H. F. Bethel, Robert Townsend, Ben Henderson
City Administrator I. G. Johnson
City Attorney Stephen Miller
Meeting was called to order by Mayor Ronald Hanson.
Kenny Kent requested help from the City in improving the road to the
Bicentennial Park so that equipment can be moved over it to finish work
in the park by July 1. City Administrator I. G. Johnson stated that
this will be done as soon as the road is dry enough to do the work.
PUBLIC HEARING ON ENVIRONMENTAL REVIEW OF THE COMMUNITY DEVELOPMENT
BLOCK GRANT PHASE III APPLICATION
City Engineer Roy Erichsen opened a Public Hearing, as advertised, on
the engineers' findings that there would be no significant adverse
environmental effects from implementation of the proposed sewer system
upgrading. Notice was also published that the City of Reedsport, pursuant
to Section 104 (b) of the Title I of the Housing and Community Develop
ment Act of 1974 will submit a "Request for Release of Funds and Certi
fication" to the U. S. Department of Housing and Urban Development.
Request is for $183,000 granted under Community Development Block Grant
Number B-76-HN-41-00003, authorized under Title I of the Housing and
Community Development Act of 1974.
Roy Erichsen explained parts of the Environmental Review when questioned
by members of the Council. There were no adverse comments on the project.
The following letter from the Corps of Engineers is being entered into
the minutes:
20 May 1977
Mr. Irving C. Johnson
City of Reedsport
P. O. Box 358
Reedsport, Oregon 97467
Dear Mr. Johnson;
We have received notice from H.G.E., Inc. that cin Environmental
Review has been prepared for a project to upgrade the existing sanitary
sewer system by elimination of storm water, to upgrade all pump stations,
and to enlarge the sewage treatment plant.
As you probably already know, any construction activity within the levee
right-of-way will require the approval of this office.
We are enclosing an information circular outlining the procedure for
submittal and approval of construction activity affecting the Federallyconstructed
levee.
May 31, 1977
We welcome this opportunity during your early planning to advise you
of our approval requirement. If we can be of further assistance,
please contact Gordon Taxer, Dam and Flood Control Planning Section,
telephone 221-6446.
Patrick J. Keough
Chief, Planning Branch
Motion was made by Townsend, second by Henderson that the findings
of the grantee are that there are no significant environmental impacts
on the area due to this project.
Motion passed. Ayes 6 Navs 0
Public Hearing was closed.
SEWER SYSTEM UPGRADING PROJECT
City Engineer Roy Erichsen reviewed some of the history of the plan
for sewerage systems improvements. He stated that the Comprehensive
Plan for the City of Reedsport listed the sewage system improvements
as one of its priorities. Questions were asked and some time was
spent going over the figures on Page C-15 of the Comprehensive Facilities
Plan, Sewerage System Improvements which listed costs of rehabilitating
the sewer system. R^abilitation consisted of replacing, chemical
grouting and relining of most of the system. Total cost was estimated
at $2,589,690. It was estimated that time required for completion could
be two years.
Mr. Erichsen stated that the City has $100,OOOinvested at present but
nothing has been spent from local tax dollars on the project. Cost
has been financed by 75% E.P.A. funds and matching funds from the City
have come from Community Development funds. In order to complete the
entire project the time will come when the City will have to raise
money by a bond issue. Mr. Erichsen stated that a series of public
input meetings will be necessary before requesting a bond issue.
Bond issue should be approved before the design is finished. The City
is now under orders to eliminate by-passing of excess sewage into the
rivers by a certain time. As long as an effort is being made to correct
the problem it will be allowed to continue under the present permit.
Mayor Hanson asked what would happen if a bond issue is not passed.
Mr. Erichsen stated that in that the case the Federal Governroent through
the State courts would take action, do the work and bill the City.
Councilman Henderson stated that he believed the City would be better
off to proceed with the work without waiting for such action.
City Engineer Roy Erichsen presented slides which demonstrate a new
method of relining old sewer lines with a plastic pipe. Samples of
the pipe were shown and examined by the Council. This method would
eliminated having to dig up streets which "would^iadd to the cost of
the project. Advantages of the method were discussed.
Motion was made by Gibbons, second by Patterson that the Mayor be
authorized to accept the grants for Step II design when they are
made available. (Approximately $204,000). Motion passed. Ayes 6
Nays 0
NAMING OF NEW CITY MANAGER
Motion was made by Patterson, second by Henderson to employ Jack Greene
as City Manager for the City of Reedsport. Motion passed. Ayes 5
Nays 1 (Townsend)
Meeting adjourned.
ATTEST:
I^nald 07 Han'son, Mayor
C C
I. G. Johnson, City Administrator Bernell McClay, Rec.' Sec
SPECIAL MEETING OF THE CITY COUNCIL FOR THE PURPOSE OF HOLDING A
BUDGET HEARING ON JUNE 1, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President; H. J. Patterson,
Robert Townsend, H. F. Bethel, Ben Henderson
City Administrator I. G. Johnson
Absent: Connie Gibbons
Budget Committee members present were Roy Henderson and
William Town
Meeting was called to order by Mayor Hsinson for the purpose of holding
a public meeting on the City budget for 1977-78.
No questions were asked concerning the budget as no persons were
present except Police Chief Orville Powell and Fire Chief Zack
Turner.
Motion was made by Bethel, second by Townsend that the election date
for holding a budget election be tentatively set as June 21, 1977.
Motion passed. Ayes 5 Nays 0
Meeting adjourned.
ATTEST:
Donald O. Hanson, Mayor
I. G. J ^on. City Administrator Bernell McClay, Rec. Sec
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
JUNE 6, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President; H. J. Patterson,
Robert Townsend, Ben Henderson, Connie Gibbons
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: H. F. Bethel
Meeting was called to order by Mayor Ronald Hanson.
Minutes of the regular meeting of May 9, the special meeting of
May 16, the special meeting of May 23, 1977 and the special meeting
of May 31, 1977 were approved.
ANNUAL DINNER MEETING OF UMPQUA: REGIONAL COUNCIL OF GOVERNMENTS
The annual Umpqua Regional Council of Governments Dinner Meeting
will be held at the King's Table in Roseburg at 7:00 P. M. on
Wednesday, June 22, 1977. Mr. Don Jones, Special Assistant to the
Governor and Administrator of Intergovernmental Relations Division
v*^ill be the featured speaker. Mr. Jones will highlight this year's
legislation, review the Revenue Sharing program and the Governor's
Fire Suppression Program and other topics that have a direct affect
on Douglas County auid its communities. Council Members Townsend,
Patterson, Gibbons, Nimmler and Mayor Ronald Hanson plan to attend.
CONTRACT PROPOSAL OF RICHARD STEVENS FOR WORK UNDER L.C.D.C. GRANT
City Administrator I. G. Johnson presented a proposed agreement
by Richard Stevens to provide consulting services for the City of
Reedsport with respect to the Economic Element of the Comprehensive
Plan and the Urban Growth Boundary required under the L.C.D.C.
Goal #14. Paul Howard, Director of Douglas County Council of
Governments approved the proposal subject to the approval of L.C.D.C.
345
June 6, 1977
Motion was made by Nimmler, second by Patterson to'accept the
proposal presented by Richard Stevens to provide consulting services
to the City of Reedsport. Motion passed. Ayes 5 Nays 0
LETTER OF GARDINER BOOM COMPANY REGARDING TRANSFER OF WATER SYSTEM
City Administrator I. G. Johnson reported on a letter from the
Gardiner Boom Compsuiy to the Assessor which stated that the water
system in Gardiner had been turned over to the City of Reedsport
and that notice of assessment should be directed to the new owner.
No action was necessary.
GARDINER LOCAL 101 REQUEST FOR APPEAL OF PLANNING COMMISSION DECISION
ON VARIANCE REQUEST
Allen Stevens, Treasurer, John McRae, President, and Duane Leafdahl
represented the Association of Western Pulp and Paper Workers Local
101 to request a Public Hearing to appeal the Planning Commission
decision to refuse a variance request to allow a union hall on
property located on the Northerly Pt., Lot 1, Block 72, Amended
Railroad Addition to Reedsport, Oregon.
Property in question is zoned R-1 which does not allow a meeting
hall of this type. City Attorney Stephen Miller stated he believed
that the Local 101 was going the wrong route in asking for a variance
and should be asking for a zone change. City Ordinance does not
allow a varicince for change of land use but only for unusual cir
cumstances of the property. Planning Commission Chairman Thomas
Hedgepeth stated that the Planning Commission decision was based on
this fact. Union representatives stated that it was their under
standing that the Planning Commission was bound by this ordinance
but that the City Council could overturn their decision. After
much discussion City Attorney Stephen Miller stated that the City
Council also is bound by City Ordinance but that they do have the
power to change an Ordinance. Allen Stevens stated that they had
been told that the Planning Commission would not approve "spot zoning"
and they did not wish to ask for re-zoning of the entire block as
they felt the property owners adjacent would object. Planning
Commission Chairman Hedgepeth stated that the Planning Commission
has always said "No" to "spot zoning" but has not said "No" to large
area zone changes. After further discussion it was determined that
the petition for variance had not been properly initiated in that
such a petition must be inititated by owners of the property. Union
representatives stated that it would be no problem to get the owners
to initiate the petition.
City Attorney Stephen Miller again urged the Union representatives
to consider asking for a zone change but after deliberation they
again asked for a Public Hearing on the Planning Commission refusal
to grant a variance. Stephen Miller, City Attorney, stated that
they were within their rights in asking for a hearing.
Motion \>ias made by Henderson, second by Patterson that the City
Council hold a Public Hearing on June 20 at 8:00 P. M. to consider
the appeal by Union Local 101 on the Planning Commission decision
to refuse a variance for the property located on the Northerly Pt.,
Lot 1, Block 72 Amended Railroad Addition to the City of Reedsport.
Motion passed. Ayes 5_ Nays 0
MENASHA LOGGING AGREEMENT
City Administrator I. G. Johnson presented an agreement from Menasha
Corporation for logging on the Clear Lake watershed during the summer
of 1977. Property is owned by Menasha. Councilman Ben Henderson
stated that he could see no objections. Water Superintendent Bert
Bartow stated that Menasha Corporation has previously been very
careful to live up to their agreement and Mr. Kirkpatrick has done
a good job of logging in the area.
Motion was made by Patterson, second by Nimmler that the logging
agreement with Menasha be approved. Motion passed. Ayes 5 Navs 0
PLANNING COMMISSION REPORT
Chairman Thomas Hedgepeth reported that the Planning Commission had
held two hearings- Request for a variance made by Robert Calcote
had been approved and request for a variance by Association of
Western Pulp and Paper VJorkers Local 701 had been rejected.
^ 4 s > i;!(!• -
June 6, 1977
SCOTT TERRACE PLANNED UNIT DEVELOPMENT
The following letter was presented by owners of Scott Terrace
Planned Unit Development
Irving Johnson
City Administrator
Reedsport, Oregon 97467
Subject: Certification of Scott Terrace PUD
We, the developers of Scott Terrace PUD 'vould like to request a
certification from the City that we have complied v^?ith the develop
ment requirements stipulated by the City in approving the sub
division.
This is a requirement for a pending sale of all of the remaining
lots in Scott Terrace to Daniel J. Desler of Eugene.
There are several small items to be completed in the development,
to wit: completion of the landscaping, sidewalks to be installed
when lots are developed, curbs on the cul de sac to Vista Court,
playground development and a hole to be patched at the intersection
of Scott Terrace and Vista Court. We will be willing to offer
approximately ten acres of land contiguous to the south boundary of
Scott Terrace, which we own, as security to insure that these items
are completed.
It is important that the aforementioned sale be consumated at an
early date and your cooperation in this matter will be greatly
appreciated.
Signed:
Billy J. Grice
Albert K. Lewis
George H. Weigman Jr.
James P. Unger (no signature)
Motion was made by Connie Gibbons that the matter be turned over
to the Planning Commission. Motion died for lack of a second.
Bill Grice e2<plained that he needs action tonight and he would
be willing to put up a bond or land bond in order to expedite
the matter.
Letter was given to Planning Commission Chairmsui Thomas Hedgepeth
who stated that he would take a few minutes to study the proposal
and would give him an answer.
RON SHEPHERD AND DON LASKEY PROPOSAL FOR LAND DEVELOPMENT OF CITY
o™ed property
Don Laskey presented a proposal for development of City owned land
between the Ron Shepherd Planned Unit Development eind the garbage
dump. Proposal stated that they would build a reservoir of
approximately 84,000 gallon capacity to serve the area and give
additional water and fire protection for the Crestview Heights
area. They would also buil<^n asphalt coated road with a 36 ft.
roadbed to run across the property and tie in with the Ron Shepherd
PUD road. Reservoir cind road would be given in exchange for part
of the city owned land at that location.
At this point Mayor Hanson turned the gavel over to Council President
Albert Nimmler since it might be considered that he had a conflict
of interest in the matter as an employee of Laskey-Clifton Corporation.
Councilman Albert Nimmler stated that he believed a decision should
wait until the new City Administrator takes office since he has a
good background and is knowledgeable on this type of transaction.
Mr. Nimmler stated that he felt that this is the last piece of land
owned by the City cind that too much land has been given away in the
past.
Mr. Laskey stated that he would like an early decision so that he
can take advantage of good weather. Some of the problems of developing
such an area were discussed.
347
June 6, 1977
City Administrator I. G. Johnson reconunended that the City hire an
engineer to do the necessary surveying and engineering for such
a project. He also stated that he believed that this property
should be put up for bids to avoid criticism.
Councilman To\\?nsend stated that he believed that Laskey and Shepherd
should write up their proposal and request, in order that the Council
could have something to work with.
City Administrator I. G. Johnson stated that the time is now for
opening up this land for development but that it should be done
properly. The new City Administrator will be in the area by the
meeting of June 20th and action can be taken then.
Motion was made by Connie Gibbons that the City spend money to have
this land engineered properly for future development.
City Administrator I. G. Johnson recommended that the suggestion of
Councilman Robert Townsend be followed euid that Mr. Laskey present
a written proposal and request.
Motion withdrawn.
Don Laskey stated that he will get a better map and have Mr. Johnson
go over the property with him. The matter will be brought up at the
next Council meeting of June 20.
Mayor Ronald O. Hanson resumed the chair.
SCOTT TERRACE PLANNED UI^flT DEVELOPMENT (Continued)
Planning Commission Chairman Thomas Hedgepeth reported that he found
the owners of Scott Terrace in compliance with all City requirements
with the exception of those items mentioned in their letter. City
Administrator Irving Johnson recommended that a property bond be
furnished rather than a certified check. Mr. Johnson recommended
that the City Attorney be instructed to vsrrite the letter as requested.
Motion was made by Patterson, second by Henderson that the City
Attorney write the letter requested by the owners of Scott Terrace PUD
stating that they have met all City requirements with the exception
of those so stated in their letter.
Council Member Connie Gibbons asked if the lauid sliding problem
had been taken care of. Mr. Grice stated that the problem has been
corrected by retaining walls.
Councilman Nimmler asked Building Inspector M. R. DeVelbiss if he
felt that all requirements have been met. Mr. DeVelbiss stated that
he felt they were.
Motion passed. Ayes 5 Navs 0
COMMITTEE REPORTS
Finance - H. F. Bethel Chairman
Councilman Patterson stated that Mr. Bethel is out of town and that
no decision has been reached on new TV rates.
Building, Playground and Lights - Robert Townsend, Ch.
Councilmem Townsend stated that the Summer Recreation Director has
requested permission to build a sand lot baseball field on the
property owned by the City adjacent to the NRA Headquarters. No
land contemplated for use by the Headquarters would be involved.
This would not be a permanent field. Mr. Townsend stated that the
NRA would not object. Council Member Connie Gibbons stated that she
felt there should be a written understanding that Mr. Townsend will
work with them on this project.
Motion was made by Gibbons, second by Patterson that the Summer
Recreation Director be allowed to construct a sand lot baseball
field on City property adjacent to NRA Headquarters as requested.
Motion passed. Ayes 5 Navs 0
June 6, 1977
Councilman Townsend reported on a complaint about dust from the
ball field at Lions Club Park. The matter was discussed but it
has been a continuing problem and there does not seem to be a
satisfactory solution. No action was taken.
Water - Connie Gibbons, Ch.
Water Superintendent Bert Bartow reported that the fire hydrant and
water line which were broken at the high school Friday night have
been repaired. He stated that some problems had been created by
the break such as plugged screens, chlorine problems, etc. He
stated that he believed the Council should be giving some thought
to relocating the chlorinator.
City Administrator I. G. Johnson stated that it will probably be
necessary to put in another chlorinator for Gardiner.
Police - H. J. Patterson, Ch. ^
Councilman Patterson stated that a new teletype has been installed
at the Police station. Lieutenant Madigan has resigned.
Streets and Sewers - Albert Nimmler, Ch.
Chairman Albert Nimmler reported that Mr. Lantz would like to buy
a piece of city property adjacent to his home. City Administrator
I. G. Johnson stated that this is a dedicated street and the City
can not sell a city street.
Fire - Ben Henderson, Ch.
Pire Chief Zack Turner brought up problems he is having enforcing
Ordinance 494 which requires that property owners clean up their
premises of junk, grass, nuisances etc He has gone through all
the required procedures for property at the corner of Winchester
and Tenth but can get no action from the ov.ner. He requested legal
help in resolving the matter.
Mayor Ronald Hanson requested City Attorney Stephen Miller to expedite
a decision on this matter.
Bus - H. J. Patterson, Chairman
Marilyn Townsend reported that windov/ glass has been replaced in
the bus. Bids have been called for on a back-up vehicle.
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller stated that a new lease for Mast Bros,
for rental of city owned property should be considered at the next
meeting.
REPORT OF CITY ADMINISTRATOR
City Administrator I. G. Johnson reported that there will be at least
a $33,000 over-run in cost of the Bov/man Road project. An improve
ment district has been formed to pay for part of the cost of curbs
and sidewalks. He recommended that the total balance due on the
project be paid from Capital Improvement Funds and those funds be
reimbursed from street improvement income as it comes in.
Motion was made by Henderson, second by Nimmler to authorize payment ^
of approximately $33,000 for the Bowman Road project from Capital
Improvement Funds. Motion passed Ayes 5 Navs 0
Mr Johnson reported tliat the Department of Housing and Urban
Renewal has agreed to withold payment of $28,300 from City of
Reedsport Third Yea:: Community Development Funds as payment for
two unsold Urban Renewal lots. Lots have to be used for something
that will comply with the Urban Renewal program.
Mr. Johnson stated that he had received notification that the Public
Works Bill recently funded will now be handled through the counties.
A court made up of the County Commissioners anda group from Umpqua
Community College will assign priorities to determine who gets the
money. The City of Reedsport has two applications in for consideration
in this program. One is for the water line tunnel replacement and
the other for a new fire hall. The City will have to prioritize the
projects and reaffirm their application.
Public Works Title III money to counteract unemployment has been
June 6, 1977
funded by the Federal Government. Use of the money is more restricted
than in the past with more paper work and more emphasis on employ
ment of minorities.
City Administrator Irving Johnson stated that this may be his last
Council meeting as City Administrator and thanked the Council for
their many years of cooperation.
REPORT OF MAYOR
Mayor Hanson stated that he believes the Council has agreed that
applicants for City Manager who were called for an interview should
be reimbursed for mileage.
Motion was made by Patterson, second by Nimmler that the City pay
the three applicants who had been called for interviews mileage
at the rate of .10 per mile. Motion passed. Ayes 5 Nays 0
Council also agreed that some of the cost of moving the new City
Manager to Reedsport should be paid by the City.
Mayor Ronald Hanson expressed thanks and appreciation to retiring
City Administrator I. G. Johnson for his many years of service to
the City.
Motion was made by Gibbons, second by Patterson that the Council
go on record in appreciation to Irving Johnson for his many years
of service to the City of Reedsport- Motion passed. Ayes 5
Nays 0_
MISCELLANEOUS
Councilmcui Albert Nimmler announced that a retirement dinner will
be held on June 14, 1977 in honor of City Administrator Irving
Johnson. It will be a no-host dinner at the Forest Hills Country
Club starting at 6:30 P. M.
Council Member Connie Gibbons asked how the Council members felt
about having Invocation at the beginning of each meeting. There
were no objections and Connie was requested to make the arrangements.
CITY BUDGET ELECTION
City Administrator I. G. Johnson announced that the date for the
City Budget Election is June 21 in the Community Building.
He suggested that Council Members should use the time until then
explaining and promoting the budget.
The follov.ing bills were approved for payment:
City of Reedsport, Payroll Fund 6500.00
City of Reedsport, Payroll Fund 1292.00
City of Reedsport, Petty Cash 43.07
Glen Mendiaz 10.00
League of Oregon Cities - Dental 302.80
^ League of Oregon Cities - Medical 1820,74
League of Oregon Cities - Salary Continuation 167.68
League of Oregon Cities - Life 340.00
HGE, Inc. 7320.00
Union Oil Company 84.15
Paul Howard, Director Umpqua Regional Council of Gvts. '263.'75
Pacific Security Bank 21.25
U. S. Post Office 213.70
City of Reedsport, Petty Cash 48.48
State Accident Insurance Fund 135.73
City of Reedsport, Payroll Fund 1000.00
City of Reedsport, Payroll Fund 24030.83
Reedsport Justice Court 17.00
Michael Hoy 7.00
Barco Coastal Supply, Inc. 89.84
Barco Coastal Supply, Inc. 62.92
Francis R. Brown 22.50
Central Lincoln PUD 2316.90
Chevron U. S. A. Inc. 1063.44
Coast to Coast Stores 15.88
Coos Bay Stationery Co. 55.42
350
June 6, 1977
Coos Bay Vv'elders Supply Co. 4.,00
Courier 286.,90
Crickmer Electric 30.,50
Engineered Control Products, Inc. 127.,06
Florence Auto Parts 10.,39
Jim Unger 5.,90
Fred's Lock and Key 15.,70
Gem Chemical Go. 303..90
General Telephone Co. 737.,44
Hale & Rudin 599,.31
Hansen Electric 740..64
Hansen Electric 260..00
Hanson Automotive 50,,00
Harris Uniforms 161,.12
Paul Howard, Director Umpqua Regional COG 264,.25
Industrial Steel & Supply Co. 67,.72
Insuranceweek 144..00
Jim's Umpqua Drug 29,.63
Johnson Rock Products 261,.56
Alex Kennedy 98..00
Stephen H. Miller 176..61
Mast Bros. Automotive 15..50
Maxwell Oil Co. 148..54
Norchem Corporation 41,.38
101 Service 111..95
Pacific V/ater Works Supply Co., Inc. 1201..86
Paramount Pest Control, Inc. 10..00
H. J. Patterson 33..90
Public Employes Retirement Fund 2258..38
Social Security Division 1868..22
Pennwalt Corporation 76..50
Power Transmission and Bearing Products 65..82
Reedsport Auto Parts 248..36
Reedsport Concrete Products Co. 131,.25
City of Reedsport 252..00
Reedsport Volunteer Fire Department 681..00
Reedsport Outdoor Shop, Inc. 43..80
Reedsport Police Department 31..10
Roy's Tire Center 73..89
Roy's Tire Center 48..00
State of Oregon 117..00
State Accident Insurance Fund 1573..12
Zack Turner 20..00
Umpqua Building & Hardware 537..11
Umpqua Industrial Supply Co. 174..41
Umpqua Plumbing Co. 11..14
Utilities Supply Co. 164..38
Patricia B. Van Leuvan 39..40
Xerox Corporation 145..00
Shell Oil Company 10,.21
Oregon Welding Supply 29..94
Delta Village 50,.00
Laskey Clifton Corporation 8361,.88
Brookmead Dairy 4,.50
Reedsport Laundry & Cleaners 73..00
Reedsport Logging Supply Co. 3,.83
Bay Printers 57,.50
Ronald 0. Hanson 15,.00
Laskey & Clifton Corp. 25294..14
TOTAL 95642. 72
Meeting recessed to be continued on June 20, 1977
ATTEST:
Mnaid b. Hanson, Mayor
I."g. Jglf^son, City Administrator Bernell McClay Sec
351
MINUTES OF TRE CONTINUED MEETING OF THE COMMON COUNCIL OF THE CITY
OF REEDSPORT ON JUNE 20, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President: Robert Townsend,
H. J. Patterson, H. F. Bethel, Connie Gibbons
City Administrator I. G. Johnson
City Attorney Stephen Miller
Absent: Ben Henderson
Meeting was called to order by Mayor Ronald O. Hanson.
Invocation was given by Council Member Connie Gibbons.
HEARING ON ANNEXATION OF FERN ACRES
No one was present to protest the annexation.
City Attorney Stephen Miller presented Ordinance 542A - AN ORDINANCE
EXTENDING THE CORPORATE LIMITS OF THE CITY OF REEDSPORT BY ANNEXING
NE\V TERRITORY THERETO. Ordinance 542A was written to replace Ordinance
542 which was not approved by the State. Ordinance 542A includes
additional property contiguous to the City limits which had been left
out in error in the legal description given in Ordinance 542.
ORDINANCE 542A - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE
CITY OF REEDSPORT BY ANNEXING NEW TERRITORY THERETO AND DECLARING AN
EMERGENCY - FIRST READING - presented by City Attorney Stephen Miller.
Motion was made by Nimmler, second by Patterson tliat Ordinance 542A
be approved. Motion passed. Ayes 5 Nays 0
ORDINANCE 542A - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE
CITY OF REEDSPORT BY ANNEXING NEW TERRITORY TtiERETO AND DECLARING AN
EMERGENCY - SECOND READING byCity Attorney Stephen Miller
Motion was made by Nimmler, second by Bethel to approve Ordinance
b42A. Ayes 5 Nays 0
ORDINANCE 542A - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE
CITY OF REEDSPORT BY ANNEXING NEW TERRITORY THERETO AND DECLARING AN
EMERGENCY - THIRD READING by City Attorney Stephen Miller.
Motion was made by Nimmler, second by Patterson that Ordinance 542A
be adopted. Motion carried. Ayes 5 Nays 0
Ordinance 542 A will go into effect immediately.
Fire Chief asked when fire protection for the new area would go into
effect. Mayor Ronald Heinson stated that it would be immediately.
City Building Inspector M. R. DeVelbiss requested clarification
regarding the issuing of building permits for this area before water
and sewer lines are completed. City Attorney Stephen Miller stated that
he could see no problem in issuing building permits when requested.
Mayor Ronald Hanson stated that building would be allowed but that no one
could move in until water and sewer lines are completed. City Attorney
^ Stephen Miller stated that inspections on buildings could be done as
buildings progress. Donald Laskey, contractor on the project, stated
that he had a deadline of August 1, 1977, so it should only be about
three weeks before water service is available to the area.
HEARING ON REQUEST BY GARDINER LOCAL 101 FOR APPEAL OF PLANNING
COMMISSION DECISION ON VARIANCE REQUEST
Allen Stevens, represented the Association of Western Pulp and Paper
W^orkers Local 101 with the following presentation:
"Zoning Ordinance, Page 51 - Conditions for granting a variance
1. Lot size is substandard - In order to build a duplex on any
lot in the city the minimum lot size must contain 7700 sq.
ft. or 3850 square feet per unit. This lot measuring 50 x
75 ft. has an area of 3750 sq. ft. No dwelling has been
erected on this size lot since enactment of this zoning
ordinance. I emphasize - the lot is of substandard size.
(Building 1040 sq. ft.)
352
June 20, 1977
2. Sale of property is hampered as far as converting use to
a dwelling. To remodel the existing building into a
dwelling has been estimated at over $5000. To build
additions to the building for dwelling purposes would crowd
or exceed the limits of lot coverage and setbacks as described
in the zoning ordinance, in addition to increasing the cost
further.
3. We have no way of knowing objectives or city plan. We could
get into a verbal exchange countering back and forth that
could last for hours. Yes, it is, no it isn't. We feel that
the building as it exists, as an assembly hall, is best
suited for continuation as an assembly hall and will bring
the present owners of the hall a higher sale price if allowed
to remain an assembly hall. The residents of the area have
not raised any concerns as to the detriment of the area.
4. We feel that simply asking for a continuation for a similar
use is a minimum request that would cause no hardship what
soever and would certainly alleviate our hardship and that
of the owners.
I would like to direct your attention to page 57, Section 8.070 -
Authorization of Similar Uses. We are a non-profit service organization
With this facility we can better serve our membership by having office
space and a meeting hall combined. At present we have our office
spread out over an area of 30 miles. This building will serve our
needs at a price within our means.
About 150 members or about 75% of our membership reside in the City
and pay property taxes, as do many members of the J^ovah's Witness
congregation. An average attendance at our meetings is 20 or less
members, meeting two times per month as compared to over 20 meetings
per month at a much higher average attendance rate. This is a 90%
reduction in use, and would result in much less activity and traffic.
We have been good neighbors in the past and have a strong community
spirit. We have donated to and supported the V.F.W. Red Carpet Days,
American Cancer Society, United Fund, Chamber of Commerce Santa Claus
Program and local baseball teams.
I understand that the Planning Commission has forwarded to you a
statement of facts, including their findings and recommendation.
If this is the case I would like to respond to some items discussed
at the Planning Commission hearing.
1. A concern for off-street parking
We could have off-street parking available for four standard
size cars easily on the lot and could accommodate up to eight
with some modification if required to do so. We have also
been offered additional off-street parking from a resident
in the area.
2. Inaccessability by fire emergency vehicles due to congested ^
parking at the curbs.
This is simply not a valid argument. The street, excluding
sidewalks, is in excess of 40 ft. wide, enough to supply
two way traffic with both curbs in use for parking. The
40 ft. width pertains to 9th Street. Greenwood Avenue
appears to be wider.
I have a few other items to offer as testimony and would like to
reserve the right to bring them up later as I may have an occasion
to use them on rebuttal if there is opposition.
Can the City Attorney make a definite statement of fact concerning
the legality of our request?
The thing that shouts out the loudest in our favor is that Public
Hearings and notices, plus personal canvassing by members of our
Local did not receive any opposition whatsoever to our proposal.
Property taxes - We could file for a tax exempt status on the building
n
353
June 20, 1977
but we would not object to being on the tax rolls. We would be
agreeable to recommending to our membership to not pursue the tax
exemption if that would be of concern to any members of the Council.
You are our elected officials and we look to you for an honorable
and just decision on our request for the needs and desires of a large
segment of your constituents, namely our members of Local 101 and
the J^ovah's Witness congregation."
Piscussion
City Attorney Stephen Miller requested the proponents to state how
they felt they could get around the provisions of the zoning ordinance.
Allen Stevens stated that he felt it was within the power of the
Council to grant the request as he did not feel that it was illegal
^ for them to do so.
City Attorney Stephen Miller stated that the Council is bound by
their own ordinance and this ordinance does not allow for such a
use in that zone classification. It is within the power of the
Council to pass a new ordinance but can only do so after proper
procedures are followed. The zoning ordinance does not allow for
a variance for a change of land use.
Councilman Bethel asked what was the difference between a church
and a Union meeting there.
City Attorney Stephen Miller stated that churches because of their
nature have historically been granted exceptions. Unions have not
historically been granted the same privileges.
Mayor Hanson stated that it is possible to change the ordinance but
legal procedures must be followed. City Attorney Stephen Miller
stated that to change the reading of the section on variances may have
a direct bearing on someone else's property rights and the Council
has a responsibility to protect property rights. He further stated
that under the ordinance as it stands you can not properly change the
variance order as it is written.
Council Member Connie Gibbons stated that she felt what they are
asking is* reasonable. Mayor Hanson stated that there would be no
problem if the block were rezoned R-2. Councilman Robert Townsend
stated that rezoning is what needs to be looked at as almost the
whole area is zoned R-2 except for that one parcel.
John McRae asked what the circumstances are for granting a variance.
City Attorney Stephen Miller stated that a variance can be granted
for special or unusual circumstances of the property but not to
change the land use.
Allen Stevens insisted that he felt the Planning Commission is bound
by the requirements of the zoning ordinance but that it is within
the power of the City Council to reverse their decision.
City Attorney Stephen Miller reiterated that both the Planning
Commission and the City Council have to operate under the same set
of rules. Mr. Stevens asked if he were quoting a law and giving
a legal opinion. Mr. Miller stated that he was giving a summary
of the law and that he could find all kinds of case law that would
be violated in taking this approach. Mr. Stevens requested that
he give copies of statutes they would be in violation of. City
Attorney Stephen Miller stated that there were many cases but he could
not recite them extemperaneously. He stated that they were dealing
with peoples' property rights and certain requirements have to be met.
Allen Stevens asked Mr. Miller to state "yes" or "no" if what they
were asking is illegal. Mr. Miller stated that he was sure that
they felt that what they were asking for made sense and he personally
had no objections. But it would be in violation of city ordinance
as it is written, and he felt that it would have been wise not to
have accepted their request initially. Mr. Stevens stated that he
felt they were a long way down the road now to be told this. City
Attorney Stephen Miller reminded them that they had been advised
at the last Council meeting that this was not the right way to proceed
355
June 20, 1977
and were advised strongly at that time to request a zone change.
Mr. Stevens stated that they felt that they stood no chance of
getting a zone chcinge and felt that to request a variance was the best
course to follow.
Wayne Wood spoke in support of Allen Steven's request and asked
City Attorney Stephen Miller if the Council acted by their own
conscience would this be illegal. Mr. Miller stated that the Council
can act as they see fit and that he personally has no quarrel with
Union members as to their contribution to the community. But the
City Council is bound to follow the proper route or else be in the
position of setting a precedent, undermining the ordinances and
creating difficult situations for the future since people build their
homes on what the zoning ordinance recjuires. Mr. Wood stated that
they had come to the Council as their elected representatives and ^
believed that it was within their power to meet their request.
Mayor Hanson stated that the Council Members are indeed their elected
representatives, but in taking office they take an oath to uphold
the Constitution, the State law and the ordinances of the City of
Reedsport.
Duane Leafdahl spoke in support of the statement made by Allen Stevens.
Vernon Romine asked for advice on what the proper route to follow
would be.
Councilman Nimmler recommended that they go ahead and ask for a zone
change and he could forsee no problems.
Councilman Bethel and Council Member Connie Gibbons e3<pressed the
feeling that the Union recjuest was reasonable.
Discussion followed on possible courses of action.
Building Inspector M. R. DeVelbiss stated that he felt that a request
for a zone change would never go through and that spot zoning for
that one parcel would be a bad policy. Conditional use permits were
discussed.
Mayor Hanson mentioned several ways the Council could go:
1. Violate the law
2. Recommend that the Planning Commission rezone the area to R 2
3. Move to reword the ordinance to allow for a variance
4. Move to change the two year limit on conditional use permits
Wayne Wood stated that he felt the most logical way to go would be
to change the wording of the ordineuice to allow churches and union
halls in R 1 zone. Mayor Hanson stated that whatever course was taken
the proper procedures would have to be followed and it all takes timee.
Councilman H. F. Bethel stated that he would have no objections to
having a Union Hall located next to his property.
Motion was made by Connie Gibbons that the Council grant a conditional
use permit to Gardiner Local 101.
Mayor Hanson reminded Ms. Gibbons that her motion was illegal.
Motion died for lack of a second.
Mayor Hanson recommended that the Council take the matter under
consideration and meet again Thursday, June 23 at 8:00 P. M. to
make a decision on the matter.
Councilm^ Robert Townsend stated that he believes the Council has
not considered the position of the Planning Commission in the decision
snd that the Council needs the advice of other people who have studied
the matter.
Motion was made by Nimmler, second by Patterson that the Council meet
on Thursday, June 23 at 8:00 P. M. to make a decision on the appeal
of Gardiner Local 101 on Planning Commission decision to refuse
variance request. Motion passed. Ayes 5 Nays 0
355
June 20, 1977
Mayor Ronald Hanson requested that Gardiner Local 101 have a represen
tative at the Thursday night meeting but reminded them that this would not
be a hearing. Meeting was being called only for the purpose of coming
to a decision.
JOHN C. DIEHL REQUEST FOR RELEASE FROM BOND ON SHEPHERD PROJECT
City Attorney Stephen Miller presented a request from John C. Diehl
to be released from Surety Bond covering Alderwood Addition in the
amount of $20,000 for developer Ronald Shepherd. City Administrator
I. G. Johnson stated that all requirements have been met by Mr.
Shepherd and recommended that letter be written releasing Mr. Diehl
from bond responsibilities.
Motion was made by Patterson, second by Gibbons to release John C.
Diehl from bond responsibilities on the Shepherd Addition known as
Alderwood Addition. Motion passed. Ayes 5 Nays 0
REPORT ON PUBLIC \vORKS PROJECTS
City Administrator I. G. Johnson reported that the City of Reedsport
still has two project applications in for funding under the Public
Works Act. Projects are replacement of the tunnel water line and
a new fire hall. Word has been received that the Douglas County
share of these funds is $525,000 to be divided among the cities,
schools and county. A board made up of the County Commissioners
and Umpqua Community College board will determine priorities. A
request had been received from Paul Howard that a representative from
Reedsport attend a meeting scheduled in Commissioner Truett's office,
on Tuesday* June 21st at 4:00 p.m. to discuss criteria for possible
use of the local Public Vvorks money allocated to Douglas County.
Mayor Ronald Hanson will attend this meeting. Mayor Hanson will
report to the Council and they will decide at the meeting of June 23
which application they wish to be considered.
H.G.E. REPORT ON STEP II E.P.A. GRANT APPLICATION
No representative from HGE was present so no action was taken.
MISCELLANEOUS
City Attorney Stephen Miller asked if the Council wished to change
the parking zone in front of the Craft House now that this is no
longer a stop for Greyhound busses. City Administrator I. G. Johnson
suggested that it be left as it is and used as a bus stop for the
city bus. Matter was discussed and turned over to the Bus Committee
for study and later action.
Don Laskey presented maps to the Council of the City property on
Crestview hill which he wishes to develop. He asked for consideration
of the general concept of the development. No action was taken.
Fire Chief Zack Turner requested an answer from City Attorney Stephen
Miller on enforcing the nuisance ordinance. Mr. Miller stated that
he would outline for Mr. Turner the procedure to be followed.
Meeting to be continued on Thursday, June 23, 1977.
ATTEST:
bnald O. Hanson, Mayor
V y
I. G. Johnson, City Administrator Bernell McClay, Rec. Sec
356
MINUTES OF THE CONTINUED MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON JUNE 23, 1977 AT 8:00 P.M. AT THE CITY HALL.
Present: Mayor Ronald 0, Hanson
Council Members: Albert Nimmler, President, H. F. Bethel, Robert Townsend,
Connie Gibbons, H. G. Patterson and Ben Henderson
City Attorney; Stephen Miller
City Administrator: Irving G« Johnson
The meeting was called to order by Mayor Ronald Hanson. Invocation was given by
Council Member Connie Gibbons.
RESULTS OF CITY BUDGET ELECTION HELD JUNE 21, 1977
The Certification of the Judges and Clerks of the City Budget Election held on
June 21, 1977 was read. The question of exceedin g the 6^ limitation for the ^
fiscal year 1977-78 in the sum of $90,1400.00 or a total budget of $303,160.00 ,
was defeated by twenty (20) votes. Total votes cast were 3U2. Of that l6l
ballots read "Yes, I vote for the levy" and I8l ballots read "No, I vote against
the levy." A motion was made by Robert Townsend and seconded by Albert Nimmler
to accept the report of the Election Committee. Ayes 6 Nays 0 Motion Carried,
Serving on the Election Board were: Ellen K. Grubb, Martha J. Richardson, Kay
D. Creed and Donna Shipley.
CITY DOG POUND
Douglas County Commissioner WLHiam Vian has contacted City Officials regarding the
County's interest in construction of a City Dog Pound. The County will furnish the
concrete and a prefabricated building if the City will furnish the site and labor
to construct the building. The City is to provide all further maintenance.
A site on City owned property has been located near the City Vferehouse. Vfeter and
electricity are available to the area.
H. F. Bethel moved and Connie Gibbons seconded that the City accept the County's
offer of the prefabricated building for a City Dog Pound with concrete dog runs.
Ayes 6 Nays 0 Motion Carried.
DECISION ON VARIANCE REQUEST BY GARDINER LOCAL 101
Robert Townsend moved that the City deny the appeal of a variance request by Gardiner
Local 101. (They had previously appealed the Planning Commission decision to
deny the location of their Union Hall in the R-1 zoned location of the present
Jehovah liBLtness Church to the City Council.) He based the denial on the basis
that it would abridge the zoning ordinance that is already in effect. He amended
the motion to include that the City continue to look at other ways that the property
can be used to meet Local 101»s needs. Albert Nimmler seconded. Ayes $ Nays 0
Connie Gibbons abstained. Motion carried.
There was much discussion as to the granting of a "Conditional Use Permit." Under
Zoning Ordinance No. ^13 a meeting hall could not legally be allowed as a conditional
use in an R-1 zoned area. However, the use could be permitted in an R-2 zone.
It was discussed that a good deal of the property in the area could be classed as
R-2 due to the present uses under "Grandfather Clauses."
Robert Townsend moved that the Council direct the City HLanning Commission to begin
a rezoning process. To rezone to R-2 the following described R-1 zoned property:
Amended Railroad Addition Block 72, Lots numbered 22862-1 through 228735 Rainbow
Addition Number Two, Block 3, Lots numbered 23388 through 23U03-2; Amended Rail
road Addition Block ^6, Lots numbered 22691 through 22702; Amended Railroad Addition
Block 86, Lots numbered 23021 through 23027; Rainbow Addition Number Two Block 2,
Lots numbered 23380 through 23385• Albert Nimmler seconded.
H. F. Bethel amended the motion to "get the ball rolling so there will be no time
delay." Connie Gibbons seconded. Ayes 6 Nays 0 Amendment to motion carried.
Reedsport Planning Commission Chairman Thomas Hedgepeth stated that the rezoning
process i^as not a guarantee that the Union Hall could be located in the area. The
news would have to be let out and be termed a "Ma;3or Zone Re-Classification." There
would have to be a need established for the rezoning and should not receive a great
amount of remonstrance. There would be a parking variance to be established.
The original rezoning motion was then voted upon. Ayes 6 Nays 0 Motion carried.
June 23, 1977 3 5 7
DECISION ON VARIANCE REQUEST BY GARDINBl LOCAL 101 - Continued
Planning Commission Chairman Thomas Hedgepeth invited the members of Gardiner Local
101 Union to get involved with the Citizen»s Advisory Committees that are now being
formed to compile a Comprehensive Plan for this area. He has been having difficulty
getting volunteers for this important work. It would also give themirbre of an insight
as to how the zoning process works, since there has been scene misunderstanding during the
course of this application for a zone variance.
H. F. Bethel moved that the rezoning of the area just mentioned be considered a
"major reclassification." Robert Townsend seconded. Ayes 5 Nays 1 (Connie Gibbons)
Motion carried. "" ~
DISTRIBUTION OF PUBLIC l^RKS GRANTS
Councilman H.. G. Patterson reported that he had traveled to Roseburg last Tuesday,
June 21, 1977 for the meeting to determine priorities for the awarding of Public
Grant monies. Douglas County had been allotted $^2^,00 for their share of the
funds. $1i96,500 was awarded to the City of Drain for their water project and the
remainder of .$28,."^OO to the City of Reedsport for the water supply tunnel project.
The money isn^t enough to pay for the engineering cost of the tunnel work. Several
alternatives were suggested. The County has offered to loan the City additional
funds if an alternative isn*t found. The City could sell bonds but would have to
go to the people. The money could be borrowed or the City*s o\m bonds could be
used. Any transaction over ^2^,000.00 would require a vote of the people.
Another suggestion was to raise the water rates until enough money was appropriated.
Albert Nimmler moved and Connie Gibbons seconded that a letter be compiled to U. S.
Senator Mark Hatfield urging him to try to get Public Works money for the tunnel
as a special priority. Ayes 3 Nays 3 Motion tied. Mayor Hanson Nay 1 Motion
defeated. "" "
USKEY-SHEPHERD ROAD & RESERVOIR CONSTRUCTION PROPOSAL
Mayor Hanson turned gavel over to Council President Albert Nimmler during this discussion.
Donald L. Laskey, spokesman for himself and Ronald Shepherd, presented their proposal
to build a road from the Scholfield Dump site across City owned property to connect
with Alderwood and Crestview Roads.. This construction of the road would be in exchange
for City owned land as outlined on a map they presented for the Council's consideration.
The property taken as exchange would then be sub-divided and a water storage reser
voir would be built at Laskey-Shepherd's expense.
Connie Gibbons moved to have the property surveyed. There was much discussion as to
the worth of the land and any timber that may be involved. The cost of the surveying
work would be expensive. There was much discussion about the fairness of the trade.
The motion died for lack of a second.
Irving Johnson reminded the Council that the new City Manager Jack Greene will assume
his duties as of July 1, 1977. He has had considerable experience w5-th sub-divisions
and is knowledgeable with the legalities involved.
Robert Toimsend moved to table the Laskey-Shepherd proposal until Mr. Greene takes
over as City Manager. Connie Bibbons seconded. Ayes 6 Nays 0 Motion carried.
OREGON COASTAL ZONE MANAGEMET^ ASSOCIATION MEETING
Mayor Hanson announced that there would be an 0CZI4A meeting at the Florence City Hall
on July 8, 1977 at 10:00 a.m. He asked that there be a representative present from
the City of Reedsport.
PLANNING COMMISSION
Planning Caranission Thomas Hedgepeth requested that the City advertize the proposed
zone change of the previously discussed R-1 zoned property to inform the residents
and townspeople.
H. G. Patterson moved that the proposed zone change be advertized by radio, nei^paper
and letters to residents of the area. Robert Townsend seconded. Ayes 6 Nays 0
Motion carried. ~
CITT ADMINISTRATOR JOHNSON REQUEST FOR SEVERANCE PAY, VACATION PAY AND CONTINUED
CITY iWSORAWca WtMWISMBW JWIg 30. 1^?7
Irving Johnson stated that since this would be the last meeting he would attend in
his capacity as City Administrator he woidd like to request that he be jpaid one
month severance pay plus three weeks ^cation pay upon nis retirement from the City.
358 June 23, 1977
ADMINISTRATOR JOHNSON REQUEST FOR SEVERANCE, VACATION PAY AND INSURANCE-Continue'd
Also as provided by the League of Oregon Cities he be allowed to remain on the City's
Group Insurance Plan until age 65 since he had over 2^ years prior service.
He also stated that he will be available in an advisory capacity to be paid at the
same salary as he is presently earning•
Mayor Hanson stated that the severance pay and vacation pay had been approved in past
Council minutes. No action was taken.
H. F. Bethel moved that the City carry the insurance for Mr. Johnson until he is
age 65. Albert Nimmler seconded. Ayes 6 Nays 0 Motion carried.
ORDINANCE 5h2-A
CITY ATTORNEY - AN ORDINANCE EXTENDI?]D THE CORPORATE LIMITS OF THE CITY OF REEDSPORT
m bEdumm an - p^buRTrf mutm
City Attorney Stephen Miller again read the Ordinance 5h2-A which annexes the area
known as Fern Acres to the City of Reedsport. This was an informal request b^
Douglas County to again read the ordinance before the Council.
Albert Nimmler moved and H. F. Bethel seconded that Ordinance No. 5ii2-A be adopted.
Ayes 6 Nays 0 Motion carried.
MISCELLANEOUS
Mr. Johnson announced that he had written a letter to extend the budget date. The
next meeting of the Budget Committee idll be July 7, 1977 at 8:00 P.M. at the City Hall.
He also stated that the new City Manager Jack Qreene will file the E. D. A. Application
for a grant to complete the waterline tunnel.
Albert Nimmler stated that he had been attending OCZMA meetings to represent the City.
Meeting Adjourned.
ATTEST:
nSon, Mayor
City Administrator Shirley Mi^ninch, Recording Secretary pro-tem
359
MEETING OF THE BUDGET COMMITTEE OF THE CITY OF REEDSPORT ON JULY 7, 1977
at 8:00 P. M. AT THE CITY HALL
Present: Budget Committee
Ralph Stuller, Chairman, Roy Henderson, William Town,
Brent V7inston, Marion Green, Lincoln Swain
City Council
Mayor Ronald Hanson, Robert Townsend, Albert Nimmler, Connie
Gibbons, Ben Henderson
City Manager Jack Greene
Absent: H. J. Patterson, H. F. Bethel
Members of the press present were Linda Meierjurgen and David Sykes.
Meeting was called to order by Chairman Ralph Stuller for the purpose
of considering the course of action to take on the city budget. Mr.
Stuller requested a report on the results of the city election held
on June 21, 1977. Mayor Hanson reported that the budget was defeated
by 20 votes. There were 342 votes cast which was approximately 15%
of the registered voters. Mr. Stuller requested opinions from members
of the committee as to why the budget failed. Consensus of opinion
was that lack of publicity, failure to educate the public as to the
needs of the City were the principal reasons. It was felt that more
could be done to inform the public about the need for replacing the
old water main through the tunnel. Cost of such a project would
exceed $150,000. Most of the areas of federal funding for the project
have netted nothing, but Roy Erichsen is still esq^loring possibilities.
Motion was made by Roy Henderson, second by Lincoln Swain to accept
the budget as presented and call for another public hearing on
August 1, 1977 at 8:00 P. M. Motion passed. Ayes 11 Nays 0
Methods of educating the public before another election were discussed.
Irving Johnson stated that all requirements could be met for holding
another election on August 16.
Motion was passed to adjourn.
Meeting adjourned and a meeting of the City Council convened.
Meeting of the City Council was called to order by Mayor Ronald Hanson.
City Attorney City Attorney Stephen Mixler reac'i lesolution 77-7 which
authorized the City of Reedsport to apply for a grant from the Economic
Development Administration under Title I of the Public Works Employment
Act of 1976 and designated Mayor Ronald O. Hanson as the official
representative for signing all related documents.
Motion was made by Nimmler, second by Henderson to adopt the resolution
as presented. Motion passed. Ayes 4 Nays 0
City Attorney Stephen Miller presented Resolution 77-8 authorizing
Jack J. Greene to cosign with Mayor Ronald Hanson on checks, and other
city documents as becomes necessary. Motion was made by Nimmler,
second by Henderson to adopt the resolution as presented. Motion
passed. Ayes 4 Nays 0
Fire Chief Zack Turner again brought before the Council the critical
need for a new radio base station for the Fire Department. City Manager
Jack Greene stated that he will make some inquiries about leasing one
on a temporary basis.
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
City Manager Bernell McClay, Rec.. SSeec
360
MINUTES OF THE REGULAR MEETING OF TKE COMMON COUNCIL OF TKE CITY
OF REEDSPORT ON MONDAY, July 11, 1977 at 8:00 P. M. AT THE CITY
HALL
Present: Mayor Ronald O. Hanson
Council Members H. J. Patterson, Robert Townsend, Connie
Gibbons, H. F. Bethel, Ben Henderson
City Manager Jack J. Greene
City Attorney Stephen Miller
Absent: Albert Nimmler
Meeting was called to order by Mayor Ronald Hanson. Invocation was
given by Connie Gibbons.
OATH OF OFFICE ADMINISTERED TO CITY MANAGER JACK GREENE
The Oath of Office was administered to City Manager Jack Green by
City Attorney Stephen Miller.
RESOLUTION REGARDING COMMUNITY DEVELOPMENT ACT
Resolution 77-6 was read authorizing Council President Albert Nimmler
to sign and/or attest to signatures on all drafts, orders, letters,
checks and necessary documents concerning the Community Development
Act of 1974 under the Department of Housing and Urban Development
in which the City is participating.
Motion was made by Patterson, second by Henderson that Resolution 77-6
be adopted. Motion carried. Ayes 5 Nays 0
VACATION OF STREETS VvITHIN FLATIRON AREA
Bill Lillebo requested that the Council take action on a matter
referred to them by the Planning Commission regarding vacation of ^
streets within the area known at the "Flatiron". Mr. Lillebo had
been under the assumption that streets 14th, 15th, 17th, Elm, Dogwood
Street and the alleys v;ithin the "Flatiron" had been vacated by the
City Council. On April 8, 1968, the City Council held a hearing
regarding this matter and decided to vacate the above listed streets
and alleys. Motion was passed. Apparently no ordinance was ever
drawn up and passed to fulfill the intent of the Council in 1968.
Planning Commission requested that this ordinance be drawn up, but
that care be given not to include 16th Street where it intersects
this property as it is needed for access to the dike and possible
I future development. Mr. Lillebo stated that it had ne .er been intended
I that 16th Street be vacated. After discussion the follovving motion
' was made:
Motion was made by Townsend, second by Henderson that the City Attorney
be directed to draw up an Ordinance vacating 14th, 15th, 17th, Elm,
Dogwood and the alleys within the "Flatiron". Motion passed. Ayes 5
Nays 0
LILLEBO REQUEST FOR VACATION OF DIKE EASET-IENT
Bill Lillebo ej^lained his need for partial dike easement vacation /
affecting his "Flatiron" property. Request concerned the southerly
sides of Blocks 115, 116, and 118, and westerly sides of Blocks 117
and 118, Railroad Addition, City of Reedsport. Ejqplanation given
was as follows: "Because the westerly end of the "Flatiron" property 1
was not filled at the time of the Reedsport Levee Project, a wider '
easement was required in this area to provide a base for pre-loading. 1
Since the dike has now been in place about eight years with no sign !
of settling, there is no need to maintain an easement west of Sixteenth
Street wider than that east of Sixteenth. The easement on the inside
of the dike at Blocks 116, 116, 117 and 118 should be established at
from the toe of the dike as it now is at Block 114 and part of 115.^
The partial vacation of this easement will leave adequate room for
maintenance of the dike and also facilitate planning and utilization !
of the above property." i
f
June 20, 1977 Thoiaas Hedgepeth, Planning Commission Chairman sent a
letter to Mr. A- J. Heineman, Chief, Navigation Division, Portland
District Corps of Engineers requert-ing comments from them on the
proposal. To date no reply has been received.
Mr. Lillebo requested that City Manager Jack Greene write the Corps
of Engineers and again ask them for their feelings on the vacation of
part of the dike easement.
July 11, 1977
LASKEY PROPOSAL FOR DEVELOPMENT OF CITY LAND
Don Laskey again brought up his proposal to develop city land adjacent
to Alderwood Estates. He suggested that he would like to go over the
area with City Manager Jack Greene or possibly fly over it in a heli
copter. He requested that he be put on the agenda for the regular
meeting of the Council in August.
INSURANCE COVERAGE FOR CITY MANAGER JACK GREENE
Motion was made by Patterson, second by Connie Gibbons that City
Manager Jack Greene be immediately put on League of Oregon Cities
Insurance package carried by all other eligible City of Reedsport
employees. Motion passed. Ayes 5 Nays 0
APPOINTMENT OF CITY RECORDER
Mayor Ronald Hanson reviewed a portion of the City Charter regarding
the City Manager foim of government which requires both a City Manager
and a City Recorder. Mayor Hanson entertained a motion that Bernell
McClay be appointed City Recorder.
Motion was made by Connie Gibbons, second by Robert Townsend that
Bernell McClay be appointed City Recorder. Motion passed. Ayes 5
Nays g_
RESOLUTION 77-8 AUTHORIZING SIGNATURES
Motion was made by Townsend, second.^b^^^n^erson that Resolution 77-8
authorizing signatures be amendec^/^o aSff'^ine name of Alice B. McClay
with City Manager Jack Greene as a back-up signature and the Council
President Albert Nimmler named as back up for Mayor Ronald Hanson.
Motion passed. Ayes 5 Nays 0
PROCEDURES UNDER CITY MANAGER
Mayor Hanson introduced some discussion of procedures under the City
Manager form of government. Page 4 and 5 of the City Charter which
outlines duties of the Manager were reviewed. Mayor Hanson stated
that as of the first of the year 1978 the Committee system will be
abolished. The City Manager will in effect run the City. All problems
should go first to the City Manager and if needed may later be referred
to the City Council.
City Attorney Stephen Miller requested that a portion of the City Charter
be reviewed at each Council meeting that does not have too long an
agenda.
COMMITTEE REPORTS
Water - Connie Gibbons, Ch.
Connie Gibbons urged that stronger efforts be made to inform the
public of the need to conserve water.
Fire - Ben Henderson, Ch.
Fire Chief Zack Turner again urged that some action be taken toward
replacing the base radio station. He stated that the old one has again
been repaired and is working. But it is so old that it could break
at any time. City Manager Jack Greene stated that he feels that the
station should be ordered immediately as this is definitely an emergency.
Cost of a 100 watt station would be around $2100 and would have an
eight week delivery date. This means that the City would have approxi
mately three months before payment would have to be made.
Motion was made by Gibbons, second by Henderson that a 100 watt base
radio station be ordered immediately for the Fire Department.
Motion passed. Ayes 5 Nays 0
Bus - H. J. Patterson, Ch.
Councilman Patterson stated that he and Marilyn Townsend had attended
a meeting of the County Commissioners in Roseburg to get help on
financing the bus. The County has budgeted $5,000 this year to assist
the Reedsport bus program. This aiTiount will probably be continued for
at least two years.
Police - H. J. Patterson, Ch.
Lieutenant Bill Selby stated that Officer Douglas Dickens has resigned
to take another position.
362
July 11, 1977
REPORT OF CITY MANAGER
Vater - City Manager Jack Greene stated that water level in Clear
Lake has been dropping at the rate of about one quarter inch a day.
Some waste of water has been stopped around town, but there is no
ordinance to effectively stop i:ieople from wasting water. Such an
ordinance must be written and passed.
The need for obtaining some standby pumps for pumping water if the
water level gets too low was discussed. Mayor Hanson stated that
he would contact Tony Kuhn to find out if any pumps are available
through the surplus property program.
City Manager Jack Greene stated that the County is concerned about
surrounding areas and will pay installation charges for standby jpipe
for outside requests for water. Council has already granted emergency
rights to the radar station.
State Revenue Sharing - City Manager Jack Greene outlined for the
Council the procedures which have to be followed in order for the
City to obtain $18,000 of State Revenue Sharing funds. A Budget
Committee hearing must be held on July 22 and a Council Hearing on
July 25 at which time an ordinance must be passed to receive the funds
Application for E.D.A. funds - Application to E. D. A. for the water
line tunnel improvements has been delivered in Seattle.
Greyhound Bus parking strip - City Attorney Stephen Miller requested
that something be done about the restricted area marked for the use
of Greyhound busses since busses no longer stop there. Lieutenant
Selby recommended that the restricted area be done avvay v/ith.
Motion was made by Patterson, second by Henderson to remove the bus
stop sign and curb paint between Third and Fourth Streets on • Fir
Avenue. Motion passed. Ayes__5 Nays 0"
FINANCE CQiailTTEE - H. F. Bethel, Ch.
Chairman H. F. Betliel stated tliat his committee is waiting for the
Cable TV financial statement from Gaylord Vaughn before proceeding
with work on updating the franchise and setting new Cable TV rates.
Mr. Esselstrom stated that they have not applied for an increase in
rates but would like to have their franchise renewed.
MISCEftLANEOUS
Don Laskey suggested that water rates be raised to a more realistic
level.
Mayor Hanson stated that this is one thing often mentioned by the
County Commissioners whenever the City of Reedsport has requested
help on water problems.
City Attorney Stephen Miller introduced his partner David Anderson.
Council stated that they would have no objections to having Mr.
Anderson substitute for Mr. Miller when necessary.
The problem of getting information to the public regarding the city
election was again discussed. All agreed that more effort must be
made to educate the public.
Council was again reminded of the Budget Hearing on July 22 and the
Council Hearing on July 25.
The following bills were approved for payment.
Northwest Grocery 94.10
Leslie iRobert Kagerty 53.00
State of Oregon, Department of Motor Veliicles 5.00
Umpqua Regional Council of Governments 46.50
Staicup Equipment Co. 102.53
City of Reedsport, Payroll Account 1292.00
City of Reedsport, Payroll Account 6500.00
City of Reedsport, Petty Cash 42.07
Gwendolyn M. Marks 5.00
Linda N. Kuehn 5.00
Edward H. Marks 5.00
July 11, 1977
Betty J. Hausmann
Gideon J. James
Floyd D. Richardson
Betty L. Arbuckle
Larry L. Kramer
Konna M. Kenagy
James H. Eckersley,
Emily M. LaBrasseur
HGE, Inc.
HGE, Inc-
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
I. G. Johnson
I-IGE, Inc
Union Oil Company of California
Harold Fredrick Johnson
Paul L. Howard
Clayton H. Schmitt
Ellen K. Grubb
Martha J. Richardson
Kay D. Creed
Donna R. Shipley
City of Reedsport
Albert Nimmler
EGE, Inc.
Lorelei Kim Hinman
v., D- Lillebo
Ricky Lee Roberts
Nicholas E. Koch
City of Reedsport, Petty Cash
State of Oregon
City of Reedsport Payroll Fund
Barco Coastal Supply, Inc.
Bruce Bates
Bohemia, Inc., Umpqua Division
Brookmead Dairy
Administrator, Building Codes Division
Central Lincoln PUD
Chevron U.S.A. Inc.
Coos Bay Stationery Co.
Coos Bay X'-elders Supply Co.
Courier
Courier
Courier
Dave Courtney
Delta Village
Department of Revenue
Departuient of Environmental Quality
Dune Country Printers
Feenaughty Machinery Co.
Fire Chief Magazine
Flexible Pipe Tool Co.
Gardiner Grocery
Gem Chemical Co.
General Telephone Co.
Department of General Services
B. F. Goodrich Tire Company
Jack J, Greene
Hale and Rudin
Harris Uniforms
HGE, Inc. Engineers & Planners
HGE, Inc. Engineers & Planners
HGE Inc. Engineers & Planners
Paul Howard Director
Industrial Steel & Supply
Jim's Umpqua Drug
Johnson Rock Products
Law and Order
Lawson Products, Inc.
Maxwell Oil Co,
Stephen H. Miller
Munnell & Sherrill, Inc
Jr.
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
3271.73
1964.03
1797.09
306.16
172.11
350.00
38.50
4345.00
49.06
355.00
18.00
60.00
36.92
36.92
36.92
36.92
25589.50
180.00
5427.33
32.00
15.00
8.00
21.00
44.19
5.00
3000.00
57.05
100.00
153.22
5.25
100.20
2322.80
1210 59
61.07
4.00
92.11
3.60
10.95
101.70
25.00
57.00
150.00
7a 69
131.99
12.00
50.31
23.85
33.00
799.11
20.00
547.32
98.50
48.74
274.94
474.26
30.00
108.00
293.75
32.37
19.16
758.34
9.00
117.20
491.40
300.00
65.50
July 11, 1977
C. J. O'Neill & Co. 311.82
101 Service 46.15
Pacific Vvater Works Supply Co., Inc- 983.68
Paramount Pest Control, Inc. 10.00
E. J. Patterson 20.00
Ronald D. Peck 17.60
Pennwalt Corporation 76.50
Orville R. Powell 14.55
Physicians Desk Reference 14.00
Social Security Division 1891.98
Public Employees Retirement Fund 2187.31
Reedsport Auto Parts 326.70
Reedsport Auto Parts 65.93
Reedsport Fire Department 609.00
Reedsport Police Department 37.09
Reedsport Laundry & Cleaners 87.15
Roy's Tire Center 30.00
Reedsport Outdoor Shop, Inc. 24.27
State Accident Insurance Fund 1579.48
Shell Oil Company 17.54
Stalcup Equipment Co. 33.43
Traffic Safety Supply Co. 67.00
Umpqua Building & Hardware, Inc 296.22
Umpqua Industrial Supply Co. 32.88
Umpqua Plumbing Co. 77.56
Vick Chevrolet-Buick Inc. 134.40
U. S. Government Printing Office 14.00
Dori s L. Vv adsworth , County C1erli 13.95
Xerox Corporation 150.54
TOTAL 73829.28
Meeting adjourned.
ATTEST;
J/ack J.'^Greene, City Manager
Ronald 0. Hanson, Mayor
C
Bernell McClay, City Recorder
MEETING OF THE BUDGET COMMITTEE OF THE CITY OF REEDSPORT ON JULY 22,
1977 at 8:00 P. M. AT TliE CITY HALL TO HOLD A PUBLIC HEARING ON
STATE OF OREGON REVENUE SHARING FUNDS
365
Present: Budget Committee
Ralph Stuller, Ch., Brent \vinston, William Town, Roy Henderson
City Council
Ronald Hanson, Mayor, Albert Nimmler, President, H. J. Patterson,
H. F. Bethel
City Manager Jack Greene
City Attorney Stephen Miller
Absent: Council Members Connie Gibbons, Ben Henderson, Robert Townsend
Budget Committee Members Marion Greene, Lincoln Swain
^ David Sykes, member of the press,was present.
Meeting was called to order by Chairman Ralph Stuller.
Minutes of the July 7, 1977 Budget Committee meeting were read.
Motion was made by Nimmler, second by Winston to approve the minutes
as read. Ayes 8 Nays 0 Motion passed.
Chairman Ralph Stuller requested City Manager Jack Greene to open
the discussion on the State Revenue Sharing program. Mr. Greene
reported that the City of Reedsport is now eligible for $18,000 in
State Revenue Sharing funds, but a deadline of July 31 must be met
for completing all requirements. Mr. Greene stated that he had
received no telephone calls or letters regarding use of the money.
No persons were present at the hearing to give suggestions or offer
any objections.
City Manager Jack Greene recommended that the entire $18,000 of the
State Revenue funds be allocated to the replacement of the main
water line through the tunnel.
Motion was made by Bethel, second by Patterson that the City of
Reedsport allocation of $18,000 of State Revenue Sharing funds be
used to replace the main water line through the tunnel. Motion
passed. Ayes 8 Nays 0
Discussion was he^d on problems involved in replacing this section
of water line eind types of pipe that could be used.
Budget Committee member Roy H nderson asked City Manager Jack Greene
how soon work could be starteQ on the tunnel project once tlie budget
is passed. Mr. Greene stated that every effort will be made to let
the contract immediately. He reported that the following moneys will
be available for the project.
1. Economic Development Administration grant
2. State Revenue Sharing Funds
3. Douglas County grant
4. Federal Revenue Sharing funds
Motion was passed that the meeting adjourn.
ATTEST:
$28,500.00
18,500.00
30,000.00
77,000.00
Ronald O.Hanson, Mayor
City M Bernell McClay, City Recorder
SPECIAL MEETING OF THE C0r#10N COUNCIL OF THE CITY OF REEDSPORT TO
HOLD A PUBLIC HEARING ON THE STATE REVENUE SHARING FUNDS ON JULY 25,
1977 at 8:00 P. M. AT THE CITY HALL
Present; Mayor Ronald O. Hanson
Council Members H. F. Bethel, H. J. Patterson, Ben Henderson,
Robert Townsend.
City Manager Jack Greene
City Attorney Stephen Miller
Absent: Connie Gibbons, Albert Niitimler
Robert Townsend arrived too late to vote.
David Sykes, member of the press, was present.
PUBLIC HEARING ON STATE REVENUE SHARING FUNDS
City Manager Jack Greene reported that the City of Reedsport is
eligible for $18,000 in state revenue sharing funds. Recommendation
of Mr. Greene is that the entire amount be used toward replacement |
of the main water line through the tunnel. City Budget Committee '
met on July 22 and approved use of the money for that purpose.
To meet state requirements it is now necessary to pass an ordinance
electing to receive these funds.
There were no citizens present to add input into use of the funds.
Motion was made by Bethel, second by Henderson that the Council go
on record approving the use of the entire $18,000 of state revenue
sharing funds toward replacing the main water line through the tunnel.
Motion passed. Ayes 4 Nays 0
FIRST READING - ORDINANCE #543 AN ORDINANCE DECLARING THE CITY OF
REEDSPORT'S ELECTION TO RECEIVE STATE REVENUES. Ordinance #543 was
read by City Attorney Stephen Miller, declaring an emergency.
Motion was made by Patterson, second by Henderson to approve
Ordinance #543. Motion passed. Ayes 4 Nays 0
SECOND READING - ORDINANCE #543 AN ORDINANCE DECLARING THE CITY OF
REEDSPORT'S ELECTION TO RECEIVE STATE REVENUES AND DECLARING AN
EMERGENCY —Ordinaunce #543 was read a second time by title only
by City Attorney Stephen Miller.
Motion was made by Patterson, second by Henderson to approve Ordinance
#543. Motion passed. Ayes 4 Nays 0
THIRD READING - ORDINANCE #543 AN ORDINANCE DECLARING THE CITY OF
REEDSPORT'S ELECTION TO RECEIVE STATE REVENUES AND DECLARING AN
EMERGENCY - Ordinance #543 was read a third time by title only
by City Attorney Stephen Miller.
Motion was made by Henderson, second by Patterson to adopt
Ordinance #543. Motion passed. Ayes 4 Nays 0
Motion was made by Bethel, second by Henderson to instruct City
Attorney Stephen Miller to prepare certification that the two
required hearings were held on State Revenue Sharing. Motion passed. i
Ayes 4 Nays 0
POLICE COMMUNITY ADVISORY COMMITTEE
Greg Pierce, Coordinator of Public Service at Southwestern Oregon
Community College requested permission to conduct a Police Community
Advisory Committee in Reedsport. He spent some time explaining the
program. Committee proposed would be made up of a cross section of
the social economic classes in Reedsport. Primary function would
be to identify and make recommendations about attitudes and concerns
that the community might have about the policies and operations of
its police department. The results of such input could help the
police in their short and long range planning, as well as bring
about a positive attitude from the people that they can have a voice
in local government. The group will meet for a total of seven times
beginning in the week of July 25. This will be followed by another
meeting with a tour of local police departments in the area and the
remainder of the time identifying concerns, with the last period
assigned to prioritizing and making recommendations to the Chief of
Police and city administration.
367
July 25, 1977
Motion was made by Patterson, second by Bethel to grant permission
to conduct a Police Committee Advisory Service in Reedsport.
Motion passed. Ayes 4 Nays 0
REQUEST BY FIRE MARSHALL TO PROCEED WITH CLEAN UP ON JOHNSON PROPERTY
ON TENTH STREET
City Fire Marshall requested authorization from the Council to proceed
with clean up operations on the Johnson property at the corner of
Tenth and Winchester. Mr. Turner certified that all legal procedures
had been followed. City Attorney Stephen Miller stated that there
would be,no legal problems with proceeding with the clean up. City
Manager Jack Greene stated that he would rather the work would be
done on contract than by city crews. Estimated cost was around $300.
City would have to pay the contractor.
Motion vvas made by Patterson, second by Henderson to authorize Fire
Marshall Zack Turner to proceed with calling for bids to clean up
the Johnson property at 10th and Winchester. Motion passed.
Ayes 4 Nays 0
DISCUSSION OF CITY WATER PR0BLEI4S
City Engineer Roy Erichsen stated that he had inspected the water
situation at Clear Lake and found that there is at present only 30"
of water over the top of the intake pipe. At the present rate of
usage in 45 days the level of the lake vvill be down to where water
may have to be pumped into the intake pipe. He felt that there were
two alternatives:
1. Pump water from Lake Edna into Clear Lake.
Study of this proposal shows that it would not be practical
as it could net only about a 30 days supply hardly making
it worth the cost.
2. Extending the intake pipe and pumping into the pipe.
Mr. Erichsen recommended that the City get word to the public that
the situation is serious and that every effort should be made to
conserve w^ter.
City Engineer Roy Erichsen conducted a discussion on possible methods
of installing the pipe through the tunnel. Some time was spent
discussing the size and type of pipe most desirable. No decisions
were made. City Manager Jack Greene recommended that further study
be made ,of the problems and that this be placed on the agenda for
the Council meeting of August 1, 1977. Consensus of opinion was
that the situation is urgent and that the old water line through the
tunnel should be replaced no later than September.
Mayor Hanson requested that the Courier express thanks to the people
who have made efforts to conserve water.
City Manager Jack Greene gave sample ordinances for water conservation
which he had received from the University of Oregon to City Attorney
Stephen Miller for study.
Meeting adjourned.
ATTEST:
Repaid O.""Hanson, Mayor
City Manager Bernell McClay, City Recorder
SPECIAL MEETING OF THE COMMON COXJNCIL OF THE CITY OF REEDSPORT FOR
THE PURPOSE OF HOLDING A PUBLIC HEARING ON THE CITY BUDGET FOR THE
FISCAL YEAR 1977-1978 on August 1, 1977 at 8:00 P.M. at the City Hall
Present: Ronald O. Hanson, Mayor
Council Members Albert Nimmler, President?
Robert Townsend, H. J. Patterson, H. F. Bethel, Connie
Gibbons, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller
Rosie Lillebo and David Sykes, representing the news media, were
present.
Meeting was called to order by Mayor Ronald O. Hanson.
PUBLIC HEARING ON CITY BUDGET FOR FISCAL YEAR 1977-1978
Budget was advertised as required. There were no questions asked
as no citizens were present.
Motion was made by Bethel, second by Patterson that the Budget be
approved and that the City call for an election on the budget for
August 16, 1977. Motion passed. Ayes 7 Navs 0
RESOLUTION AUTHORIZING MAYOR AND CITY MANAGER TO REQUEST A GRANT
INCREASE FOR SEWER FACILITIES PLAN
City Manager Jack Greene e3«plained the request by HGE, Inc., Engineers
and Planners for an Environmental Protection Agency grant increase
of $45,000 so that there will be no delay in proceeding with Step II
design work. The grant extension is requested for aerial mapping
of the project and the related field survey work both for horizontal
and vertical control for the mapping but also for sewer line locations,
invert elevations, etc.
Motion was made by Gibbons, second by Townsend that the following
resolution be passed:
"BE IT RESOLVED that Ronald O. Hanson, Mayor of the City of Reedspoirt,
Douglas County, Oregon, and Jack J. Greene, City Manager, City of
Reedsport be duly authorized to request a grant increase in the
amount of $45,000 for work under Project Number 2048-E-75, EPA
Number C410556 for the following work:
1. For the aerial flights and map preparation
for the horizontal and vertical $13,500
2. Control and office work 22,500
3. For the sewer line location work,
invert elevations, etc. 9,000"
Motion to adopt the resolution was passed. Ayes 6 Navs 0
AUTHORIZATION TO PROCEED WITH PLANS FOR WATER LINE REPLACEMENT
IN TUNNEL ~ •
City Manager Jack Greene reported that he had met with City Engineer
Roy Erichsen to discuss replacement of the water line through the
tunnel. It was decided that a 27" pipe would be best as the amount
of water in Clear Lake could not justify putting in a 30" pipe.
Motion was made by Patterson, second by Henderson to instruct City
Manager Jack Greene to authorize City Engineer Roy Erichsen to
proceed with preparation of plcois and specifications preparatory to
calling for bids for replacing the water line through the tunnel.
Motion passed. Ayes 7 Navs 0
Discussion was held on ways to get people to conserve water. City
Attorney Stephen Miller is in the process of preparing an emergency
ordinance to regulate the use of water in Reedsport. Such an ordinance
would not affect Winchester Bay or Gardiner. City Attorney Stephen
Miller stated that he talked with Paul Knolte, with Douglas County,
and had been assured that the County Commissioners would work with
Mr. Knolte to try to regulate water usage in these outlying districts
369
August 1, 1977
during the drought. The County will also supply the City of Reedsport
with free use of water tankers to haul water to the reservoir v^ile
work is being done on the tunnel water line.
No decisions were made but City Attorney Stephen Miller will have
an ordinance to control water usage ready for approval at the
regular meeting of August 8, 1977.
Meeting adjourned.
Ronald O. Hanson, Mayor
, City Manager Bemell McClay,, City RReecc<order
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT, OREGON
ON AUGUST 8, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Albert Niramler, President; H. J. Patterson, Robert Townsend,
Connie Gibbons, H. F. Bethel, Ben Henderson
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order by Mayor Ronald O. Hanson.
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of July 11, 1977, the special meeting
of July 22 and the special meeting of July 25 were approved.
PROPOSED WATER USE CONTROL ORDINANCE
City Attorney Stephen Miller presented an ordinance for discussion
and input designed to control water usage during emergencies.
Ordinance was discussed item by item with members of the Council
objecting to specific parts. Some citizens present ejqjressed the
feeling that the ordinance as written was too harsh. Others felt
that it regulated citizens of Reedsport more than it did those in
outlying areas. Mr. Miller was instructed to rewrite the ordinance
making use of the input which he had received and present the revised
ordinance to the City Council on Monday, August 15, for rejection or
approval.
REPORT OF CITY ENGINEER
City Engineer Roy Erichsen presented a movie showing the method
by which new Dupont plastic liner pipe is inserted into old sewer
systems thereby saving time, money and inconvenience to the public.
^ Mr. Erichsen reported that the City of Reedsport Step II grant
approval should be received in the mail very soon. He requested
that the Council take action at a special meeting to accept the
grant offer once it comes and give HGE, Inc. authorization to proceed
with aerial photography.
He commended the Council for their actions to this point. Government
programs are long drawn out affairs and can be changed at any time.
Legislation is in the making that could outlaw the use of funds such
as this for the rehabilitation of sewers. It may be that Reedsport
is just able to get in on the program before it is discontinued.
Mr. Erichsen stated that he will have survey crews in to start work
for the tunnel project next week. Everything should be ready for
calling^for bids in two or three weeks.
Mr. Erichsen stated that the transite pipe now on hand will not be
wasted as it will be used at other points in the system. In the
near future additional storage reservoirs will have to be installed
and this pipe will be absorbed into these projects.
370
August 8, 1977
HORNING BROTHERS SANITARY SERVICE REQUEST FOR RATE INCREASE
A schedule of the proposed rate increases for sanitary service
for the City had been distributed to the Council prior to the meeting
for study. Request would raise the residential rate for one can
per week from $2.00 to $2.50.
Motion was made by Gibbons, second by Patterson that the Horning
Brothers request for rate increase for sanitary service for the
City of Reedsport be granted. Motion passed. Aves 5 Navs 1
(Bethel)
REQUEST FOR FINANCIAL AID FROM LOWER UMPQUA JAYCEES
Roger Skelton presented a request for $200 assistance from the City
of Reedsport for the Lower Umpt^a Jaycees. Jaycees requested the
money to help•. finance a community wide public survey. City Manager
Jack Greene stated that until a City budget is passed he is unable —
to make a recommendation, but he believes'that the service would fj
be beneficial to the City. ' \
I
Council member Connie Gibbons requested more information as to v^at i
the money would be used for. Mr. Skelton stated that it would be
used to help the Jaycee program in general, for printing costs for
the survey and to help pay off some old debts.
Ms. Gibbons stated that she thought the City should contribute to
the cost of the survey but not to help pay for other expenses of the
group. Councilman Patterson thought the survey would be beneficial
to the City bus system.
Motion was made by Bethel, s^ond by Gibbons that the matter be
tabled until the next regular meeting. Motion passed. Aves 6
Navs 0
TRANSFER OF LIQUOR LICENSE - REEDSPORT TAVERN
A transfer of liquor license for the Reedsport Tavern from the names
of Howard and Mary Blankenship to that of Margaret Estelle Porter
was presented. Police Department has checked out the new owner
and made a favorable report.
Motion was made by Patterson, second by Nimmler to approve transfer
of liquor license for the Reedsport Tavern from the names of Howard
and Mary Blankenship to that of Margaret Estelle Porter. Motion
passed. Aves 6 Navs 0
PLANNING COMMISSION REPORT
Henry Knowlton reported that the Planning Commission had met and
taken action to accept the concept of Champion Parks so that further
work can proceed on it.
CABLE TV FRANCHISE
City Manager Jack Greene stated that the TV Franchise Ordinance has
not been drafted at this time but will be ready for action by the
Council next Monday night.
PLACING OF STOP AND YIELD SIGNS ^
City Manager Jack Greene stated that the City staff had inspected
several intersections and recommended that the City Council approve
the following:
1. Stop sign at South Hill Drive and Bowman Road
2. Stop sign at Third and Rainbow Plaza
3. Stop sign at Greenwood and E. Railroad in place of Yield
4. Yield at Fir and E. Railroad
Motion was made by Nimmler, second by Patterson to approve placing
of the traffic signs as listed. Motion passed. Aves 6 Navs 0
FIRST READING - ORDINANCE #544 AN ORDINANCE VACATING A PORTION OF
DOGWOOD STREET, PORTIONS OF 14th, 15th, and 17th STREETS, AND A
PORTION OF ELM STREET, ALL LOCATED IN PORTIONS OF BLOCKS 94, 95, 96,
114, 115, 116, 117, and 118 OF THE AMENDED PLAT OF RAILROAD ADDITION
TO THE CITY OF REEDSPORT, DOUGLAS COUNTY, OREGON AND DECLARING AN
EMERGENCY. Ordinance was read by City Attorney Stephen Miller.
371
August 8, 1977
Motion was made by Henderson, second by Nimmler to approve Ordinance
#543. Motion carried. Ayes 6 Nays 0
Second reading will be on Monday, August 15 by title only.
FIRST READING - ORDINANCE #545 AN ORDINANCE CHANGING REAL PROPERTY
WITHIN THE CITY OF REEDSPORT FROM THE PRESENT ZONING OF R-1 (RESIDEN
TIAL) TO A ZONE OF C-2 (COMMERCIAL) Al^D DECLARING AN EMERGENCY.
(school DISTRICT 105 PROPERTY) Ordinance was read by City Attorney
Stephen Miller.
Motion was made by Patterson, second by Bethel to approve Ordinance #544,
Motion passed. Ayes 6 Nays 0
FIRST READING - ORDINANCE #546 AN ORDINANCE VACATING A PORTION OF A
STREET FORMERLY NAMED "0" STREET AND NOW UNNAMED AND LOCATED IN THE
AMENDED PLAT OF RAILROAD ADDITION TO THE CITY OF REEDSPORT, DOUGLAS
COUNTY, OREGON, AND DECLARING AN EMERGENCY. Ordinance #545 was read
by City Attorney Stephen Miller.
Motion was made by Townsend, second by Gibbons that Ordinance #545
be approved. Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported that the Central Lincoln PUD
franchise tax for the year 1977-78 would be $11,616.
The yellow traffic stripe has been painted on the Crestview Heights
road.
The Police Department is having a public auction to dispose of some
old unused items. Mr. Greene requested permission from the Council
to include in this auction some outmoded equipment ovmed by the City.
Proceeds of the auction will go into the General Fund- Permission
was given that this be done.
City Manager Jack Greene reported that the City of Grants Pass now
has a lawsuit against the Economic Development Association so there
may be some delay in funding of E.D.A. projects.
REPORT OF MAYOR
Mayor Hanson issued a proclamation to be published in the local paper
in support of the Jerry Lewis muscular dystrophy telethon.
Mayor Hanson announced that there will be a no host dinner at the
Seacliff at 7:00 P. M. on August 22. The Oregon State Planning
Commission will meet with the Planning Commission and City Council
and other interested persons. All who plan to attend should contact
the city office.
Mayor Hanson announced that Council Member Connie Gibbons has been
appointed to the Oregon Traffic Safety Commission.
Councilman Albert Nimmler has been appointed to the Executive
Committee of the Oregon Coastal Zone Management Commission.
Councilman Henderson asked for an e5q)lanation of the overflow at the
city reservoir. Water Superintendent Bert Bartow stated that this
has been caused by the valve at the High School being opened too
much and it is very hard to regulate. Every effort is being made to
control the situation. City Manager Jack Greene stated that he has
talked to City Engineer Roy Erichsen and that the problem will be
corrected at the time the improvements are made in the water line
tunnel.
The following bills were approved for payment;
Ronald Peck 15.00
Union Oil Company 4.46
City of Reedsport, Payroll Account 6500.00
City of Reedsport, Payroll Account 1292.00
The News-Review 25.50
Oregon Bank, Reedsport Branch 15000,00
Douglas B, Dickens 17.40
League of Oregon Cities 159.28
372
August 8, 1977
League of Oregon Cities
League of Oregon Cities
League of Oregon Cities
Douglas B. Dickens
Litch C. Morello/Douglas J- Dennett
Jimmie Otto Fischer
Verl Lee Townsend/Nick Nylander
Lester John Savey/Verden L. Hockett, Jr.
Joseph Lee Yarbrough
Jeff Lynn Hausmann
Timothy Jay Wicks
Robert Brian Girard/William E. Hewes
City of Reedsport, Payroll Fund
City of Reedsport, Payroll Account
State of Oregon, Department of Motor Vehicles
State of Oregon, Department of Motor Vehicles
Erwin Mauris Haugen
Karen Sue Mehaffey
Dorothy Margaret Backman
American Scientific & Chemical
Oscar Anderson
Barco Coastal Supply, Inc.
Francis R. Brown
Bruce Bates
Bohemia Inc., Umpqua Division
Central Lincoln PUD
Chevron U.S.A. Inc.,
Coast to Coast Stores
Coos Bay Welders Supply Co.
Coos Grange Supply
Coos Bay Welders Supply Co.
Coos Bay Stationery Co.
Courier
Courier
Douglas Dickens
Dune Country Printers
Fire Chief Magazine
Florence Auto Parts
Fred's Lock & Key
Fullhart Insurance Agency, Inc.
General Telephone Company
Jack J. Greene
Hale & Rudin
Hale & Rudin
Hansen Electric Company
Harris Uniforms
Henderson Grocery, Inc.
Paul Howard, URCOG Director
Jim's Umpqua Drug
Irving G. Johnson
Johnson Rock Products
Knowltons* Inc.
Labproducts, Inc.
League of Oregon Cities
Local Government Personnel Instutute
Stephen H. Miller
Munnell & Sherrill, Inc.
Northwest Divers Supply, Inc.
101 Service
C. J. 0"Neil & Co.
Stephen C. Bauer
Oregon Municipal Finance Officers Association
State of Oregon Employment Division
Pacific Water Works Supply
Pacific Northwest Bell
Paramount Pest Control, Inc.
Pennwalt Corp.
Department of Revenue
Reedsport Auto Parts
Reedsport Police Department
Reedsport Volunteer Fire Department
Reedsport Logging Supply Co.
Reedsport Laundry & Cleaners
KDUN Radio
Reedsport Outdoor Shop, Inc.
350.00
338.45
1844.32
17.40
150.00.
305.00
102.00
200.00
200.00
53.00
10.00
100.00
90.08
27732.34
5.00
10.00
6.00
27.00
6.00
63.54
5.50
11.39
42.50
50.00
238.15
2435.30
753.48
33.91
4.00
40.91
44.14
263.37
4.00
265.43
17.40
35.50
12.00
15.00
8.00
28720.40
894.71
35.75
23.72
42.00
728.13
296.47
3.18
225.00
15.14
100.00
130.40
100.00
31,89
1067.20
110.00
695.52
110.10
6.00
7.00
311.82
24.50
5.00
105.00
442.09
1147.40
10.00
448.00
87.00
99.39
39.10
1320.00
3.50
59.85
16.00
46.85
August 8, 1977
Reedsport Outdoor Shop, Inc.
City of Reedsport
Roy's Tire Center
Sears, Roebuck and Co.
Shell Oil Company
Stalcup Equipment Co.
Teletron
Tom's Auto Body
Union Oil Co. of California
Umpqua Building & Hardware, Inc.
Umpqua Industrial Supply Co.
Umpqua Plumbing Co.
Umpqua Plumbing Co.
Umpqua Regional Council of Governments
Vick Chev-Buick Inc.
Doris L. Wadsworth, County Clerk
Waterworks Supplies Co.
Worthington Pump Corporation
Xerox Corporation
Gem Chemical Co.
Delta Village
Kenneth Murphey
State Accident Insurance Fund
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
46.85
252.00
20.00
43.74
13.58
380.27
82.50
70.38
7.00
103.93
94.60
167.84
34.52
462.00
243.34
13.98
80.84
560.32
145.00
33.00
70.00
11.60
1959.77
Jack J. (Sreene, City Manager Bernell McClay, City Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT,
OREGON ON AUGUST 15, 1977 at 8:00 P. M.
Present: Ronald O. Hanson
Council Members Connie Gibbons, H. J. Patterson, Robert
Townsend, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller
Absent: H. F. Bethel
Meeting was called to order by Mayor Ronald Hanson.
Invocation was given by Council Member Connie Gibbons.
WATER USAGE CONTROL ORDINANCE #547 - AN ORDINAI^CE REGULATING THE USE
OF WATER: DESCRIBING CERTAIN USES OF WATER FROM THE CITY OF REEDSPORT
WATER SYSTEM: DESIGNATING THE CREATION OF A WATER EMERGENCY:
AUTHORIZING THE CITY EI>1PL0YEES TO SHUT OFF OR REDUCE THE FL0V7 OF
WATER AT VIOLATORS PREI^ISES: AUTHORIZING THE CITY EMPLOYEES TO
TERMINATE WATER SERVICE FOR VIOLATION: REQUIRING THE INSTALLATION
OF METERS AT VIOLATORS PREMISES: DESCRIBING PENALTIES FOR THE
VIOLATION OF THE PROVISIONS OF THIS ORDINANCE AND DECLARING AN
EMERGENCY. City Attorney Stephen Miller went through the ordinance
noting changes that had been made in the original draft. Accompanying
resolution for declaring special emergencies was discussed.
Motion was made by Patterson, second by Henderson that Ordinance
#547 be adopted.
Motion was made by Townsend, seconded that the word shall in Section
IV b be substituted for may and that Section 4, page 2 be deleted.
Motion passed. Ayes 4 Nays 0
Discussion followed on problems of enforcing the ordinance and urgency
373
374 August 15, 1977
for putting ordinance into effect.
City Manager Jack Greene assured that people would always be given
a verbal warning, followed by a written warning before any penalty
would be assessed. Mr. Greene also stated that a standby piomp would
be obtained immediately in case need for pumping arises.
Motion passed to adopt Ordinance #547 as amended. Aves 5 Navs 0
RESOLUTION DECLARING AN EMERGENCY AND DESIGNATING RESTRICTIONS
Motion was made by Townsend, second by Gibbons to adopt Resolution
77-10 with the exception of the last paragraph which listed items
to be restricted. Motion passed. Ayes-.6 Navs 0
After careful consideration it was decided to adopt the last paragraph
of the Resolution restricting the use of water for the following
purposes:
1. The watering, sprinkling or irrigation of established
lawns and grass.
2. The washing of boats, automobiles, trucks, trailers,
trailer houses, railroad cars, motorcycles and any other
type of mobile equipment, excluding automated car washes.
3. The washing and or cleaning of sidewalks, driveways,
filling stations, aprons and other outdoor surfaces.
Motion was made by Patterson, second by Gibbons to adopt the last
paragraph of Resolution 77-10 to include the above listed items.
Motion passed. Ayes 5 Navs 0
AUTHORIZATION FOR MAYOR TO IvRITE LETTER TO MARK HATFIELD REGARDING
CHAMPION PARK DEVELOPMENT^
Mervyn Cloe stated that the Forest Service has e^^panded their proposed
program from an eight vehicle facility to a fourteen car storage
area and maintenance facility plus some fenced storage space. Mr.
Cloe stated that he resented their display of economic clout and
could see no real reason for them to expand on the city owned
property. He stated that he felt its highest and best use is for
his proposed recreational development and he would like to get this
matter resolved.
Council Member Connie Gibbons asked what happened to the survey. City
McOiager Jack Greene stated that there is no money available for a
survey until a budget is passed. He further stated that there is a
legal question to be resolved about additional land for the Forest
Service. He stated that the Dunes Headquarters are only asking for
an additional acre. Mr. Greene advocated reactivating the Park
Committee to deal with the problems involved.
Merv Cloe stated that he feels that the Forest Service does not need
any more of the land as they already have more than they need.
Councilman H. J. Patterson stated that the land was obtained for use
of the Dunes Headquarters. Mayor Ronald Hanson stated that he
disagreed - that it was obtained for recreational uses.
Merv Cloe again stated that he feels the Forest Service should
not have any more of the land and that he wants the matter resolved
immediately.
Mayor Hanson requested a legal opinion from the City Attorney.
Motion was made by Gibbons, second by Patterson directing the City
Attorney to research the matter and come back with a legal opinion
on the lease agreement with the Forest Service by August 29, 1977.
Motion passed. Aves 5 Nays 0
Bob Townsend reminded the Council of the recommendations of the Park
Committee as recorded in the minutes of May 9, 1977. City Manager
Jack Greene requested that Mr. Townsend reactivate his committee and
set up a meeting with Tom Keel of the County Parks Department and
Roy Erichsen.
August 15, 1977
CABLE TV FRANCHISE
Stanley Esselstrom brought up for discussion some of the items in
the proposed TV franchise. No action was taken as the Franchise
Ordinance was not ready. The Ordinance will be on the agenda for
action at the next regular meeting.
BOWMAN ROAD IMPROVEMENT ORDINANCE
City Attorney Stephen Miller requested more time to correct some
discrepcincies in the ordinance. Ordinance will be brought up for
action at the August 29, 1977 meeting.
ORDINANCE 544 SECOND READING - AN ORDINANCE VACATING A PORTION OF
DOGWOOD STREET, PORTIONS OF 14th, 15th and 17th STREETS, AND A PORTION
OF ELM STREET, ALL LOCATED IN PORTIONS OF BLOCKS 94, 95, 96, 114,
115, 116, 117, and 118 of the AMENDED PLAT OF RAILROAD ADDITION TO
THE CITY OF REEDSPORT, DOUGLAS COUNTY, OREGON AND DECLARING AN
EMERGENCY. Motion was read by City Attorney Stephen Miller by title
only. Motion was made by Henderson, second by Patterson to approve
Ordinance 544. Motion passed. Ayes 5 Navs 0
ORDINANCE 544 THIRD READING - Ordinance was read a third time by
City Attorney Stephen Miller by title only.
Motion was made by Henderson, second by Gibbons to adopt Ordinance
#544.
ORDINANCE 545 - SECOND READING - AN ORDINANCE CHANGING REAL PROPERTY
WITHIN THE CITY OF REEDSPORT FROM THE PRESENT ZONING OF R-1 (RESIDENTIAL)
TO A ZONE OF C-2 (C0Mf4ERCIAL) AND DECLARING AN EMERGENCY. Ordinance
was read by City Attorney Stephen Miller by title only.
Motion was made by Henderson, second by Gibbons to approve Ordinance
#545. Motion Passed. Ayes 5 Nays 0
ORDINANCE 545 THIRD READING Ordinance was read by City Attorney
Stephen Miller by title only. Motion was made by Gibbons, second
by Patterson that Ordinance #545 be adopted. Motion passed. Ayes 5
Nays 0
ORDINANCE 546 SECOND READING - AN ORDINANCE VACATING A PORTION OF A
STREET FORMERLY NAMED "O" STREET AND NOW UNNAMED AND LOCATED IN THE
AMENDED PLAT OF RAILROAD ADDITION TO THE CITY OF REEDSPORT, DOUGLAS
COUNTY, OREGON DECLARING AN EMERGENCY. Ordinance was read by
City Attorney Stephen Miller by title only.
Motion was made, seconded and passed that Ordinance 546 be approved.
Ayes 5 Nays 0
ORDINANCE 546 THIRD READING - Ordinance 546 was read by City Attorney
Stephen Miller a third time by title only.
Motion was made, seconded and passed that Ordinance 546 be adopted.
NAMING OF ALTERNATE REPRESENTATIVE TO URCOG
Motion was made by Townsend, second by Patterson to name City Manager
Jack Greene as alternate representative for the City of Reedsport on
the Umpqua Regional Council of Governments.
Meeting adjourned.
ATTEST:
Ronaid O. Hanson, Mayor
Ja(^ J. G3^ene,'City Manager Bernell McClay, City Re1cl/order
375
376
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
AUGUST 17, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, Ben Henderson, Connie
Gibbons, H. J. Patterson (late)
City Manager Jack Greene
City Attorney Stephen Miller
Meeting was called to order by Mayor Ronald 0. Hanson.
CANVASS OF VOTES OF CITY ELECTION HELD ON AUGUST 16, 1977
A canvass of.votes for the City Election held on August 16, 1977
was.presented. On the proposition submitted to the voters of
Reedsport to exceed the 6% limitation in the sum of $90,400.there
were cast 846 ballots as follows:
Yes Votes 559
No votes 287
Motion was made by Henderson, second by Nimmler to accept the report
of the Election Board. Motion passed. Aves 4 Navs 0
Resolution 77-10 to adopt the budget and levy the taxes provided for
in the budget in the aggregate amount of $303,160 was read by Mayor
Hanson.
Motion was made by Gibbons, second by Henderson to adopt Resolution
77-10 as presented. Motion passed. Aves 4 Navs 0
Meeting adjourned.
ATTEST:
Rbnald (J. Hanson, Mayoi'
Manager Bernell McClay, Gity Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF TtiE CITY OF REEDSPORT
ON AUGUST 29, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald Hanson
Council Members H. F. Bethel, Robert Townsend, H. J.
Patterson, Albert Nimmler, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller ^
Absent: Connie Gibbons
1
Meeting was called to order by Mayor Ronald O. Hanson. \
I
REQUEST TO WASH SCHOOL BUSSES
Owner Bill Grice requested special permission from the Council to
wash the school busses at least once or twice a month. He stated
that there is a safety factor here that needs to be considered.
Dirty windows make safe driving much more difficult. After discussion
the Council gave permission for the busses to be washed not more than
twice a month.
FISHERMEN REQUEST TO V^ASH BOATS
Dan Keefe and Mike Shannon, owners and operators of charter pleasure
boats in Winchester Bay requested permission to use city water to
wash their boats. They stated that it is impossible to keep the
boats in a sanitary condition if they use water from the bay. They
stated that they are dealing with the public and sanitary conditions
are imperative.
377
August 29, 1977
Mayor Ronald Hanson reminded them of the many complaints that come
to the City regarding the waste of water on the docks. Mr. Shannon
stated that this is hard to control but stated that they will make
eyery effort to do so. He^ suggested that only one dock at a time
be allowed to wash boats..
City Manager Jack Greene stated that what is allowed for the charter
boats will also have to be allowed for the commercial fishermen.
He suggested that it might be possible to reduce the pressure on the
docks to 30 pounds and save water in that way- It was decided that
this might create a fire problem.
Councilman Townsend stated that he believes that anyone making a
complaint should i(ientify himself. He further stated that the problem
should be pu;b directly on Harry Ludwig, Manager of the port.
Motion was made by Nimmler that City Manager Jack Greene be authorized
to make arrangements with Harry Ludwig to allow the charter boats and
commercial boats to use city water to wash boats with care being taken
to conserve water. Washing is to be alternated among the docks and
policing of this arrangement is the responsibility of Harry Ludwig.
Motion was made by Townsend to amend the motion to read that a fine
will be charged if there is a violation of the arrangement. Second
by Patterson. Motion carried to amend the motion.
Second of the motion was made by Pattersohto approve the motion as
amended. Motion carried. Ayes 5 Navs 0
Harry Ludwig is to issue the order.
REQUEST FOR GREYHOUND BUS STOP AREA
City Manager Jack Greene reported that he had received a request
from Sharon Reynolds at the Mobil Station for a bus stop sign to
be placed on 5th Street just off Fir Avenue. She requested that
the sign which was removed from the previous location on Fir Avenue
be placed at this new location.
Motion was made by Townsend, second by Nimmler that a restrictive
parking sign be placed on 5th Street near Fir Avenue as requested
by owners of the Mobil Station. Motion passed. Ayes 5 Navs 0
REPORT OF CITY ATTQRI^EY
City Attorney Stephen Miller stated that he has further research to
do before he can give an opinion on the status of the land adjacent
to the Dunes National Recreation Area Headquarters. He has not yet
received a copy of Champion International files. Part of the
problem lies in discrepancies in the legal description of the land.
City Manager Jack Greene stated that new aerial photographs will be
available in three weeks which may be of $ome help. Mr. Miller
requested an extension of time until the regular council meeting
of September 12. Extension was granted.
City Attorney Stephen Miller requested that the Council study HB 2431
regarding the playing of Bingo. Some decision may have to be made
and rules set up.
City Attorney Stephen Miller also called attentionbf the Council
to a court decision in the case of Clackamas Couni/y vs. Dunham
regarding mobile homes. Copies of the decision and other related
materials regarding the decision have been given to the Planning
Commission and the Council as some Rl areas might be affected.
REPORT OF CITY MANAGER
City Manager Jack Greene reported that city personnel have been
inspecting sidewalks for dangerous situations. He also stated that
the water level at Clear Lake has been holding its own since it
rained. Mr. Greene called attention to some problems that have
developed in the tunnel water line project. Roy Erichsen is attempting
to work out solutions. A road must be bui^ in order to get materials
to the site.
Meeting adjourned.
Rdinald'O. Hanson, Mayor
ATTEST: n rs r\ ^^ n
6k J- 6feei^e, City Manager Bernell McClay, Record^
378
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
SEPTEMBER 12, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President: H. F. BethejL,
Robert Townsend, Connie Gibbons, Ben Henderson
City Administrator Jack J. Greene
City Attorney Stephen Miller and Attorney David Anderson
Absent: Councilman H. J. Patterson
Meeting was called to order by Mayor Ronald O. Hanson.
Invocation was given by Councilman Albert Nimmler,
Minutes of the special meeting of August 1, 1977, the regular meeting
of August 8, 1977 and the special meeting of August 15, 1977 were ^
approved.
MISCELLANEOUS BUSINESS
City Manager Jack Greene reported that the Jaycee's survey will
soon be conpleted. The City submitted five questions for the survey.
Statistics have not yet been compiled.
Jackie Viestenz presented a request to use the old city war^ouse
as a community recycling center. The unsafe condition of the
building was discussed. City Manager Jack Greene stated that the
City would no longer be carrying liability insurance on the building
and it would be up to anyone v^o used it to carry their own. City
Fire Marshall Zack Turner stated that he did not believe that the
State Fire Marshall or O.S.H.A. would allow use of the building.
Mr. Turner stated that the State Fire Marshall will be here next
week at which time he will get a statement from him on use of the
building.
Motion was made by Bethel, second by Gibbons to allow the recycling
group to have use of the old city war^ouse if the State Fire
Marshall permits. Recycling group will have to be responsible for
their own liability insurance. Motion passed. Aves 5 Navs 0
REDUCED SYSTEMS DEVELOPMENT CHARGE FOR LILLEBO RECREATIONAL VEHICLE PARK
City Manager Jack Greene presented a request from Bill Lillebo to
have the City Systems Development Charge for his recreational v^icle
park on the Flatiron reduced to $75.00 per hook up. Mr. Lillebo
assured the Council that there would be no permanent type vehicles
installed in the park. City Manager Jack Greene recommended that
the charge (combined sewer and water) be set at $75 per hook-up but
that the office and other permanent buildings be charged at the
regular rate.
Motion was made by Bethel, second by Nimmler that the Syst^s
Development charge for the Lillebo recreational vehicle park on
the Flatiron be set at $75.00 (combined water and sewer charge) but
that the office and any permanent buildings be charged at the regular
rate. Motion passed. Aves 5 Navs 0 ^
BILLING PROPOSAL BY CUSTOMIZED BUSINESS SYSTEMS INC.
An accounts receivable proposal for City of Reedsport water and
sewer service was presented by Customized Business Systems, Inc.
The proposal had been mailed to Coiincil Members for study. Proposal
was discussed and representatives of the company answered questions.
City Manager Jack Greene recommended that this proposal be examined
more closely when making up the budget for next year.
REPORT OF CITY MANAGER
City Manager Jack Greene reported that the Department of Environmental
Quality now requires that the height of the digester at the disposal
plant be raised. Approximate cost of this work is $800.
City Manager Jack Greene, Marilyn Townsend and Bemell McClay met
with the Department of Housing and Urban Renewal people in Portland
to go over requirements of the Community Development Program.
Three youths have been employed by the City under the C.E.T.A. program
at no cost to the City.
A Small Cities Interchange meeting will be held in Medford on
379
September 12, 1977
September 23 and 24.
The City of Reedsport has i;nade application for drought relief funds
for the tunnel water line replacement project in the amount of
$60,000.
Mr. Greene stated that there are problems with the tow car companies
in town. He will study the matter and make a recommendation at a
later date.
The Cable TV Franchise is in the hands of Cable TV's attorney.
Mr. Greene reported that there have been no recent complaints on
waste of water on the docks at Winchester Bay. Harry Ludwig seems
to be inccontrol of the situation.
Plans and specifications for the tunnel^ water line project have gone
to the State for approval.
City Manager Jack Greene recommended that all insurance but public
liability be dropped on old city vehicles. He also has the insurance
agent looking at the possibility of raiding the deductible on city
buildings. Soaring cost of insurance coverage has made such measures
necessary.
REQUEST TO PLAY BINGO IN COMMUNITY BUILDING
The Adjutant of the Disabled American Veterans group from Florence
requested permission to play Bingo on Tuesday nights in the Commxinity
Building. Additional work for the Building Superintendent and cost
of heating the building were some of the problems discussed. City
Manager Jack Greene stated that the furnace would have to be fixed
before any use of the building could be allowed. Fixing the leaks
in the ballroom and painting the walls were discussed. City Manager
Jack Greene stated that city personnel could take care of the painting.
\ \
Motion was made by Townsend, second by Henderson to grant permission
for the DAV to have the use of the Community Building for Bingo every
Tuesday night after City Manager Jack Greene arrives at some cost
figures and a reasonable charge.
Motion was made by Bethel, second by Henderson that the motion be
amended to make the fee retroactive to the time they start using
the building. The Adjutant stated that he does not want the building
xintil the first Tuesday of October. Amendment to the motion passed.
Ayes 5 Navs 0
Motion was passed as amended. Aves 5 Navs 0
FIRST READING - ORDINANCE #548 AN ORDINANCE ESTABLISHING A PERSONNEL
SYSTEM FOR THE CITY OF REEDSPORT, OREGON AND DECLARING AN EMERGENCY
Ordinance was read by City Attorney Stephen Miller.
Motion was made by Townsend, second by Bethel that Ordinance #548
be approved. Motion passed. Aves 6 Navs 0
SECOND READING - ORDINANCE #548
Ordinance was read by title only by City Attorney Stephen Miller.
Motion was made by Townsend, second by Bethel that Ordinance 548
be adopted. Motion passed. Aves 6 Navs 0
THIRD READING - ORDINANCE #548
Ordinance was read by title only by City Attorney Stephen Miller.
Motion was made by Townsend, second by Bethel that Ordinance #548
be adopted. Motion passed. Aves 6 Navs 0
RESOLUTION 77-12 TO APPROVE PERSONNEL RULES AND REGULATIONS
City Attorney Stephen Miller read Resolution 77-12 - A Resolution
Adopting the Personnel Rules and Regulations as previously approved
by the Common Council as of September 12, 1977.
Motion was made by Townsend, second by Bethel that Resolution 77-12
be adopted. Motion passed. Aves 6 Navs 0
380
September 12, 1977
FIRST READING ~ ORDINANCE #549 AN ORDINANCE DECLARING THE ASSESSMENT
ON PROPERTY BENEFITED FOR THE COST OF EXCAVATING, GRADING AND
CONSTRUCTING CONCRETE CURBS AND GUTTERS, ON BOTH SIDES OF BOWMAN
ROAD FROM ITS INTERSECTION WITH LONGWOOD DRIVE TO ITS INTERSECTION
WITH ARTHUR DRIVE IN THE CITY OF REEDSPORT, DOUGLAS COUNTY, 0REX30N:
AND DIRECTING THE CITY RECORDER TO ENTER A STATEMENT THEREOF IN
THE DOCKET OF CITY LIENS OF THE RESPECTIVE AMOUNTS ASSESSED UPON
EACH PARTICULAR LOT, TRACT, OR PARCEL OF LAND WITH THE NAMES OF THE
RECORD OWNERS THEREOF, AS DEFINED IN ORDINANCE NO. 409 OF THE CITY
OF REEDSPORT AND DECLARING AN EMERGENCY.
City Attorney Stephen Miller read Ordinance #549.
Motion was made by Townsend, second by Nimmler to approve Ordinance
#549. Motion passed. Aves 6 Navs 0
SECOND READING - ORDINANCE #549
City Attorney Stephen Miller read Ordinance #549 by title only.
Motion was made by Nimmler, second by Bethel to approve Ordinance
#549. Motion passed. Aves 6 Navs 0
THIRD READING - ORDINANCE #549 - City Attorney Stephen Miller
read Ordinance 529 by title only.
Motion was made by Gibbons, second by Henderson to adopt Ordinance
#549. Motion passed. Aves 6 Navs 0
Meeting adjourned.
ATTEST:
ck J.
R6nald O. it^son. Mayor
, ^ reene. City Manager Bernell McClay, City "Recorder
r\
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 10, 1977 at 8:00 P. M. AT THE CITY HALL
381
Present: Mayor Ronald O. Hanson
Council Members Albert Niiranler, President: H. J. Patterson
H. F. Bethel, Robert Townsend, Connie Gibbons, Ben Henderson,
City Attorney Stephen Miller, Attorney David Anderson
City Manager Jack Greene
Meeting was called to order by Mayor Ronald O. Hanson
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of September 12, 1977 were approved.
Mrs. Valerie Elletson requested permission to use the name of "Miss
Reedsport" for her three year old daughter v^o had reached the finals
^ in a Miss Baby America contest. Motion wasi made and pass^ed that
this request be greuited.
PUBLIC HEARING ON FEDERAL ANTI-RECESSION GRANT FUNDS SUPPLEMENTAL
BUDGET
Mayor Ronald O. Hanson called for public input regarding the proposed
Supplemental Budget for Anti-Recession Funds. There were no citizen
comments.
Resolution putting the Supplemental Budget into effect was read by
Mayor Ronald Hanson. Motion was made by Bethel, second by Townsend
to adopt the Resolution putting the Supplemental Budget for Federal
Anti Recession Funds in the amount of $39,420.00 into effect.
Motion passed. Ayes 5 Navs 0 Abstain 1 (Henderson)
PLANNING COMMISSION RECOMMENDATIONS
1. Rezoning of area around Greenwood between 9th and lOth
Planning Commission Chairman Thomas Hedgepeth e^lained reasons for
a Planning Commission recommendation made at the September 26, 1977
meeting which requested that any rezoning of the area around Green
wood, between Ninth and Tenth, wait until such time as the Compre
hensive Plan for the City of Reedsport has been drawn up.
He stated that such a plan is now being worked on and they are
looking for citizen input. The Planning Commission would like
time to continue this work to determine what the best zoning would
be. He stated that there is at present considerable R-2 property
which is not yet developed. An inventory of land needs may show
other needs for that area.
Councilman Bethel protested delaying any longer a definite answer to
the International Woodworkers of Americ,a on their request to have
a me^etipg hall in that area.
Council Member Connie Gibbons stated that the matter had been
previously discussed thoroughly and, as our ordinance now stands,
there is no way that permission can be given. City Attorney Stephen
Miller again stated that ther^e is no legal way that permission can
^ be given. Jerome Kenagy from KDUN Radio Station asked if it would
be possible to change the zoning ordinance. After some discussion,
Mr. Hedgepeth stated that he would present the matter to the Planning
Commission for their consideration.
2. Renaming of Alderwood Drive to Crestview Drive
City Planne;r Ed Wynes ejqjlain^ed that it appears to have been an
oversight of the Planning Commission in allowing this street to be
named Alderwood when it is in fact a continuation of Crestview Drive.
This situation makes it very difficult for emergency vehicles to
answer calls. He stated that it would not be necessary for house
numbers to be changed and he did not believe the change would incon
venience property owners greatly as the are^has not been in existence
very long. After discussion it was determined that, since this is
a Planned Unit Development, the City would have to deal with the
Neighborhood Association which governs the area.
Motion was made by Townsend, second by Nimmler that a letter be
written to Mr. Hewes, President of the Neighborhood Association,
asking them to please change the name of the street. Motion passed.
Aves 6 Navs 0
382
October 10, 1977
INTERG0VERM4ENTAL AGREEMENT BETWEEN CITY AND COUNTY ON DOG CONTROL
City Manager Jack Greene presented for approval an agreement between
the City of Reedsport and Douglas County for dog control- County
agrees to issue dog licenses for the City and collect the funds
remitted ,for such licenses for all dogs kept within the City. City
shall maintain and enforce its dog control program. Eighty percent
of the fees collected shall be remitted to the City.
Motion was made by Nimmler, second by Patterson to approve the
Intergovernmental Agreement for dog control as presented. Motion
passed. Aves 6 Navs 0
REPORT OF POLICE COMMUNITY ADVISORY COMMITTEE
Greg Pierce of Southwestern Oregon Community College presented his
committee made up of the following members: George Hutter# Rosie
Lillebo, Lillian Hahn, Lowell Cooper, James Eckersly, Jackie Viestenz,^
Bill Town, Jr. and Brenda Noble. Committee has been formed to study :
the police situation in Reedsport and make recommendations. Bound
copies of the report were presented to Council Members. Members of
the Committee went through the report explaining committee recommen
dations.
City Manager Jack Greene stated that, with the adoption of the new
Personnel Policy, about 90 per cent of the recommendations had been
carried out before the study was presented. Mayor Hanson thanked the
Committee for a job well done and requested that they act as leaders
in the community to inform citizens of the findings.
CHANGES IN CITY INSURANCE COVERAGE
City Manager Jack Greene presented a letter from Fullhart Insurance
Agency presenting figures on some proposed changes in City insurance
coverage. Changes would realize a savings of over $3000 in premiums.
Mot^ion was made by Patterson, second by Nimmler to accept the proposed
changes which would set fire insurance at $1000 deductible and delete
compr^ensive and collision on all vCity v^icles two years old or
older. Motion passed. Aves 6 Navs 0
JAYCEE REQUEST FOR USE OF OLD CITY WAREHOUSE
Pete Mulder, President of the Lower Umpc[ua Chamber of Commercy
presented a request for use of the old city warehouse for a Jaycee
House of Fear during the dates of October 28, 1977 through October 31.
This project is conducted as a fund raising activity with the funds
going to youth assistance programs in the area. Jaycees carry their
own insurance of $25,000 property damage and $100,000 liability.
Motion was made by Bethel, second by Henderson to allow the Jaycees
to use the old City war^ouse for the dates of October 28t31, 1977.
Motion passed. Aves 6 Navs 0
OREGON COASTAL ZONE MANAGEMENT
Councilman Albert Nimmler, representative from Reedsport on the Oregon
Coastal Zone Management Association, reported on the work of that
group in acting as advisory to the L.C.D.C. Mr. Nimmler stated ^
that he is arranging to have a meeting of the OCZMA held in Reedsport
in November to inform people of the work. Representatives of L.C.D.C.
will also be invited to attend.
WESTERN ENVIRONMENTAL TRADE ASSOCIATION SE4INAR (WETA)
Chairman of the Planning Commission, Thomas H dgepeth, reported on
a WETA Seminar which he attended. One important fact stressed was
that most communities are not addressing economic development needs
properly. Mr. Hedgepeth stated that he would like to put together
a package to direct toward encouraging certain clean air industries
into the area to expand and diversify our economic base.
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller reported that Champion International has
finally located their file on the D\mes Headquarters and a copy
should be arriving in the mail soon. He also reported that HGE, Inc.
has partially completed their survey of the area.
383
October 10, 1977
AGREEMENT WITH DOUGLAS COUNTY TO PROVIDE TRANSPORTATION SERVICES
FOR SENIOR CITIZENS
Marilyn Townsend, Project Director for the Rural Highway Demonstration
Program, presented a contract under which the City of Reedsport will
provide trauisportation services for persons sixty years of age and
older to places outside the City of Reedsport. Details of the contract
were discussed. Councilman Patterson stated that he feels that
requirements as stated are reasonable and that this is a good way to
serve senior citizens of the area. City Manager Jack Greene recommended
that the contract be approved. City Attorney Stephen Miller stated
that he sees nothing wrong with the contract as presented.
Motion was made by Patterson, second by Henderson that the contract
be approved as written. Motion passed. Aves 6 Navs 0
Councilman Patterson reported that the Bus Program has need for
benches and shelters. The Lions Club is working on the problem and
may have need to use the old City war^ouse as a place to build
these items. Nothing definite has been decided yet. City Manager
Jack Greene stated that the building will not be torn down for a
v^ile and could be used. Lions Club would have to provide their
own insurance.
RECESS CALLED
Meeting reconvened 10:00 P.M.
CITY MANAGER'S REPORT
Building Inspector M. R. DeVelbiss reported that building permits
have been issued in the past three months for a total valuation
of $946,600. Permit fees totaled $4042.00
a
City Manager Jack Greene reported that/check from the Department
of Environmental Quality for $55,000 will be received in a few days.
Check is a refund to the City on a sewer grant which has been un
resolved since 1969. Money will be placed in the Capital Improvement
Fund.
City Manager Jack Greene suggested that approximately $20,000 of this
amount be used to purchase new police cars. Councilmen Bethel and
Patterson ejqjressed approval of this plan.
Mayor Hanson stated that he would wait for recommendations of the
City Manager on use of this money. City Manager Jack Greene will
get together figures to present on police cars.
Mr. Greene reported that the base station for the Fire Department is
in operation. Councilman Bethel again urged that other City v^icles
be equipped with radios. City Manager Jack Greene stated that the
City would first have to apply to the F.C.C. for a license.
There are again problems with the towing companies operating within
the City. It may be necessary to pass an ordinance to control the
situation.
A claim made by an ex city employee against the city has been turned
over to the City Attorney.
Mr. Greene called attention to the fact that new contracts for fire
protection services to Gardiner, Winchester Bay and Reedsport Mill
should be prepared as the others are obsolete. Also efforts should
be made to get a better agreement with the Sheriff's office.
Effective October 15, 1977, Sergeant Roebuck was promoted to Lieutenant.
V
The Corps of Endineers checked the dike in September. All recommendations
have been complied with.
City Manager Jack Greene presented a request from people on Crestview
Drive to have that street posted for 20 m.p.h. Motion was made
by Patterson, second by Henderson that Crestview Drive be posted with
20 m.p.h. speed signs. Motion passed. Aves 6 Navs 0
384
October 10, 1977
The lights on Rainbow Plaza were discussed. Central Lincoln PUD
has been asked to make a survey and present the City with cost
figures for replacing these lights with lights of their own which
will be easier and cheaper to service.
Police Chief William Selby was requested to investigate reports
of speeding on Ranch Road and decide what needs to be done.
MISCELLANEOUS
Mayor Hanson announced that he has appointed Sandy Nehl as Chair
Person of the committee to observe the 30th anniversary of the United
Nations.
Mayor Hanson announced that the Clear Lake water is at its lowest
level. Nothing has improved the situation and it is still necessary
to observe water restrictions.
Fire Chief Zack Turner requested that more publicity be given to
the fact that water:: restrictions are still in force.
City Manager Jack Greene stated that bids for the water line tunnel
project will be opened on October 20th. A special council meeting
will be held on October 24th to accept or reject the bids.
Jessie Tuttle commended city crews on paving repairs made recently.
Pete Mulder, President of the Lower Umpqua Jaycees, reported that
they contacted some 600 people on their survey.
Council Member Connie Gibbons reported that a federal car will be
at the Lower Umpqua Shopping Center on October 18 to demonstrate
use of air bags. She urged people to see this demonstration.
Meeting adjourned.
ATTEST:
lonald O. fi)^son. Mayor
, City Manager Berrnellll MMccCCllaayy#, CC1i1ty Recorder
BID OPENING ON WATER LINE TUNNEL PROJECT AT 3:00 P. M. ON OCTOBER 20,
1977 AT CITY HALL
Bids were received until 3:00 P. M. on October 20, 1977 at City Hall.
Bids were received unopened and were publicly opened and read aloud
at 3:03 P. M. with both bidders present. All documents were in order
and all requirements met. The following bids were presented:
Laskey-Clifton Corporation - Reedsport, Oregon
Alternate Bid #1 $104,365.54
A.C. Tunnel Replacement .
Alternate Bid #2 17,555.00
Temporary Water System
Alternate Bid #3 13,686.00
Altitude Valve & Vault
Pacific West Construction
Salem, Oregon
Total Bid $135,606.54
Basic Bid
P.V.C. Tunnel Replacement / 128,200.00
Bid Opening
October 20, 1977
Alternate Bid #2
Temporary Water System
Alternate Bid #3
Altitude Valve & Vault
30,000.00
14.800.00
$173,000.00
Bids were taken under advisement by the engineers, HGE, Inc.
for recommendation to the City Council on Monday, October 24, 1977
at 8:00 P. M. at the City Hall.
ATTEST:
J^k J. C&reene,' CCiitty Manager
eg
Bemell McClay, Citty Recorder
385
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
OCTOBER 24, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President; H. F. Bethel,
Robert Townsend, H. J. Patterson, Connie Gibbons
City Manager Jack Greene
City Attorney Stephen Miller
Absent: Ben Henderson
Meeting was called to order by Mayor Ronald Hanson.
Invocation was given by Councilman Albert Nimmler.
BID AWARD FOR WATER LINE TUNNEL PROJECT
Gary Dyer and Dave Phillips, representing HGE, Inc., Engineers and
Planners, presented the bids for the water line tunnel project. Bids
were tabulated as previously recorded in the minutes of October 20,
1977. Mr. Dyer recommended that Laskey-Clifton of Reedsport be
awarded the contract for the low bid of $135,606.54.
H. F. Bethel objected to using the A.C. type of pipe as called for
in the Laskey-Clifton bid as he felt people were led to believe that
the P.V.C. pipe was to be used. City Manager Jack Greene stated that
the P.V.C. pipe in the size called for had not received approval from
the State Health Department. After some discussion the following
motion was made:
Motion was made by Nimmler, second by Connie Gibbons to accept the bid
of $135,606.54 made by Laskey-Clifton of Reedsport and award the contract
to that firm. Motion passed. Aves 4 Navs 0 Abstain 1 (Bethel)
City Manager Jack Greene stated that a pre-construction conference will
be called as soon as one can be arranged.
PROPOSAL ON POLICE DEPARTMENT VEHICLES
City Manager Jack Greene had mailed proposed specifications for Police
vehicles to the City Council for study. Local dealers had been con
tacted and given the specifications. City Manager Jack Greene recommended
that three vehicles be purchased and that one be retired each year from
now on. Mayor Hanson felt that it would not be good public relations
to buy more than one car at a time. Councilman Patterson stated that
he felt three should be purchased as the ones now in use by the Police
Department were junkers and should be retired. Councilman Townsend
e^ressed the feeling that the request was reasonable and since money
is available the recommendation of Mr. Greene should be approved.
Jerome Kenagy stated that the Budget Committee should be consulted on
use of the money involved. Council Members Patterson and Gibbons both
enphatically stated that the Council was elected to make decisions and
should have the right to do so. After lengthy discussion the following
motion was made:
Motion was made by Townsend, second by Gibbons that the recommendation
of City Manager Jack Greene be approved and that he be instructed to
advertise for bids on police vehicles. Motion passed. Aves 5 Navs 1
(Hanson)
386
October 24, 1977
V
PROPOSAL FOR USE OF OLD CITY WAREHOUSE
City Manager Jack Greene presented a proposal from Charles Kenyon
to rent or lease the old City shop building. City Manager Jack
Greene recommended that the building not be rented or leased at this
time.
Motion was made by Patterson, second by Gibbons to accept the recommend
ation of City Manager Jack Greene and not lease or rent the building
at this time^ Motion passed. Aves 5 Navs 0
\ \
RESOLUTION TO ACQUIRE FEDERAL SURPLUS PROPERTY
A Resolution was read allowing the City of Reedsport to participate
in Oregon's Surplus Property Program Through CCD and authorizing
the listed officials or employees (Ronald O. Hanson, Jack J. Greene,
William Selby and Bert Bartow) to acquire federal surplus property
from the Oregon State Agency for Surplus Property under the terms and
conditions listed.
Motion was made by Townsend, second by Patterson to adopt the
Resolution as presented. Motion passed. Aves 5 Navs 0
JAYCEE REQUEST FOR PARTIAL FUNDING OF COMMUNITY SURVEY
City Manager Jack Greene recommended that the City of Reedsport
contribute $200 as requested, to assist in funding the Community
Survey conducted by the Jaycees.
\
Council Member Connie Gibbons stated that she felt this was giving
preferential treatment to the Jaycees and was unfair to other service
organizations. She also objected to a statement made by their rep
resentative that money was needed to pay some old debts. Councilman
Townsend stated that he felt the service rendered to the community
by the Jaycees was valuable and should be encouraged by the City.
Councilman Patterson stated that he too felt the work of the Jaycees
should be supported.
Motion was made by Townsend, second by Patterson to accept the recommend
ation of the City Manager and pay the Lower Umpqua Jaycees $200 to
assist with ejqjenses of the Community Survey. Motion passed. Aves 4
Navs 1 (Gibbons) Abstain 1 (Nimmler)
\
MISCELLANEOUS
City Manager Jack Greene reported that he had contacted the Central
Lincoln PUD about furnishing lights for Rainbow Plaza. They will
furnish lights and service them for $74 a month. It will also cost
$65 a month to replace 9 lights on Ranch Road and service that area.
Mr. Greene stated that Stop Signs for Ranch Road have been ordered
but that the City has not yet taken over that street for maintenance.
Councilman Nimmler announced that a meeting of the Executive Board
of the Oregon Coastal Zone Management Association will be held in
Reedsport at City Hall on November 4. Representatives of L.C.D.C. will
also be invited.
Mayor Ronald Hanson read a letter from Umpqua Building Supply
commending the Police Department, City Manager Jack Greene and city
personnel.
Council Member Connie Gibbons stated that several people had commented
to her on the extremely courteous service given them by Mr. Greene.
Meeting adjourned.
ATTEST:
r%
Donald Hanson, Mayor
«^^k J. Greene,^ City Manager Bemell McClay, City Recorder
387
REGULAR MEETING OP THE COMMON COUNCIL OF THE CITY OF REEDSPORT,
OREGON ON NOVEMBER 7, 1977 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Nimmler, President? Robert
, Townsend, H. F. Bethel, H. J. Patterson, Ben Henderson
City Administrator Jack Greene
City Attorney Stephen Miller
Absent: Connie Gibbons
Meeting was called to order by Mayor Ronald Hanson.
Minutes of the Regular Council meeting of October 10, 1977 and
the Special Meeting of October 24, 1977 were approved.
^ DISTRICT 105 LETTER REGARDING CRESTVIEW DRIVE BUS SERVICE
City Manager Jack Greene presented for discussion a letter from
Reedsport School District 105 stating that the District would
discontinue bus service on Crestview Drive at the close of the
present school year. Solving the problem of safety for school
children on foot is being left up to the parents and City. After
xdiscussion. City Manager Jack Greene stated that the only apparent
solution would be to form an Improvement District. No action was
taken.
E. H. LADUM REQUEST REGARDING OREGON DUNES NRA HEADQUARTERS
A request from E. H. Ladiim for clarification of the status of
land adjacent to the Dunes NRA Headquarters was discussed. City
Attorney Stephen Miller declined to comment on the letter stating
that he believed any future development would have to be let out
for bids.
CITY ATTORNEY OPINION ON STATUS OF CITY OWNED LAND ADJACENT TO THE
DUNES NRA HEADQUARTERS
City Attorney Stephen Miller stated that in his opinion the Forest
Service had been given all the land that they requested and that
disposition of the remainder was up to the City Council.
Hank Harrington asked if this meant that the Council has no further
obligation to the Forest Service. Mayor Hanson stated that it does
not mean that. It simply means that the City is in the driver's
seat.
After some discussion. City Manager Jack Greene recommended that
a Special Council meeting be held on November 21 with only one item
on the agenda - to resolve the problem of land use adjacent to the
Dunes Headquarters.
Motion was made by Nimmler, second by Patterson that a Special
Council meeting be called for November 21, 1977 at 8:00 P. M. to
consider the disposition of land adjacent to the Dunes Heqdquarters.
Motion passed. Aves 5 Navs 0
COMMITTEE OF CITIZENS INVOLVEMENT - REEDSPORT ADVISORY COMMITTEE
City Planner Ed Wynes reported that the City Council had appointed
the City Planning Commission as the Committee for Citizens Involve
ment for Reedsport. The CCI recommends that the City Coxincil approve
the plan presented for citizen involvement. This plan consists of
three parts: A City-wide Advisory Committee; a Technical Advisory
Committee and a Mailing List of News Media, Associations suid Groups.
Motion was made by Nimmler, second by Patterson to adopt the
recommendations of the Planning Commission for the Committee of
Citizens Involvement. Motion passed. Aves 5 Navs 0
PLANNING COMMISSION AMENDMENTS TO ZONING ORDINANCE
The following report from the Planni^ng Commission was presented:
"The City Planning Commission at its October 17, 1977 meeting took
the following actions:
A. Adopted two amendments to^the City Zoning Ordinance,
the first was an amendment to Section 8.050 Filing Fees,which
changed the fee structure
388
November 7, 1977
From;
The following fees shall be paid to the City Administrator
upon filing cin application. Such fees shall not be refundable.
1. Amendment proposed by property owner $15.00
2. Conditional Use Request ^ $15,00
3. Variance Request $15.00
4. Zone Change $15.00
T©.:
The following fees shall be paid to the City Recorder upon
filing of an application. Such fees shall not be refundable.
1. Ordinance Amendment Request $75.00
2. Conditional Use Request 30.00
3. Variance Request 30.00 ^
4. Zone Change 75.00
The second amendment was to Section 8.060 Public Hearings (2)
which changed the mailing requirements from;
2. In addition, a notice of hearing on a conditional use#
a variance or an amendment to a zone boundary shall be mailed
registered mail with return receipt requested to owners of property
within 200 feet of the property for which the variance, conditional
use or zone boundary . . .
To Read;
2. In addition, a notice of hearing on a conditionan use,
a variance or an amendment to a zone boundary shall be mailed to
owners of property within 200 feet of the property for which the
variance, conditional use or zone boundary ..."
Discussion followed on whether or not the Planning Commission
should have the authority to change an ordinance without Council
action.
Motion was made and passed that the City Attorney be instructed to
draw up an Amendment to the Zoning Ordinance incorporating these
changes into the Zoning Ordinance. Ayes 5 Navs 0
REPORT OF PLANNING COMMISSION
City Planner Ed Wynes reported that in other action the Planning
Commission decided not to recommend the changing of the R-1 zone
in the 9th, 10th and Greenwood area to allow for meeting halls.
REPORT OF MAYOR
Mayor Ronald Hanson reported on a letter which he had received
from County Commissioner Bill Vian. ^ Commissioner Vian strongly
urged the City of Reedsport to consider metering water in the near
future. He emphasized the critical water situation on the upper
Umpqua and urged Reedsport citizens to support the building of dams
in that area.
Mayor Hanson reminded Council members of the need to consider
future sources of water supply and recommended a work session after
the first of the year to discuss the matter.
CALCOTE OPTION TO BUY URBAN RENEWAL PROPERTY
Marilyn Townsend reported that Robert and Sandra Calcote had paid
earnest money for purchase of Urban Renewal lot at the corner of
4th and Greenwood. Purchase price for the property is $4950.
Option requires that ten percent be paid and the purchaser has
90 days to submit plans and specifications to the Council. Calcotes
plan to build an office and enclosed stosrage for their business.
Motion was made by Nimmler, second by Henderson to grant an option
to Robert and Scoidra Calcote for purchase of Urban Renewal property
at the corner of 4th and Greenwood. Motion passed. Ayes 5 Navs 0
MISCELLANEOUS
Motion was made by Patterson, second by Ben Henderson to set
April 1, 1978 as the deadline for tearing down the old city ware
house on Rainbow Plaza. Ayes 5 Navs 0
November 7, 1977
Councilman Ben Henderson stated that he had received complaints
that people were receiving citations from the Police for failure
to stop at 14th Street at the Umpqua Shopping Center when it is
impossible to determine where the street begins and the parking
lot ends. City Manager Jack Greene stated that he will investigate
and see what can be done.
389
REPORT OF CITY MANAGER
City Manager Jack Greene presented a new agreement with the State
Highway Department whereby the State agrees to spend $7900 to
upgrade the signal light at 22nd and Highway 101. City will not
be responsible for maintenance, only the electrical power.
Motion was made by Bethel, second by Patterson to adopt the
Resolution authorizing the City of Reedsport to enter into a
Construction-Maintenance-Installation and Electrical Energy Finance
Agreement #2800 for the traffic signal equipment located at Oregon
Coast Highway and 22nd Street in the City of Reedsport. Motion
passed. Ayes 5 Navs 0
City Manager Jack Greene stated that the library will receive a
State grant for $3,000 for equipment for the library.
Mr. Greene requested permission to attend a workshop on General
Revenue Sharing on December 14, 1977 in Seattle.
Motion was made by Patterson, second by Henderson to grant City
Manager Jack Greene permission to attend a seminar on Federal
Revenue Sharing being held in Seattle on December 14. Motion passed.
Aves 5 Navs 0
A work session for the Planning Commission and City Council was
set for November 29, 1977 at 8:00 P. M.
City Manager Jack Greene stated that new franchise agreements will
have to be drawn up with General Telephone and Horning Sanitary
Service. Only change requested in the General Telephone franchise
is that it be extended from 10 to 20 years. The Sanitary Service
franchise will have to be completely rewritten.
Meeting adjourned.
ATTEST:
Ronald O. Hauison, Mayor
J. ^:eene<. City Manager
76^ 6/.
Bernell McClay, City7T«iRecorder
390 MTMUTES OF THE SPECIAL MEETING OF THE COMMON COUNOnToF-Tn^E CITY OF REEDSPORT AT
THIS CITY: HALL ON NOVEMBER 21, 1977 AT 8:00 P.M.
Present: Mayor Ronald Hanson, Coiincil members Albert Nimmler, President,
H. J. Patterson, Robert Townsend, H. F. "Shortj^ Bethel, Connie Gibbons and
Ben Henderson.
City Manager Jack Greene
City Attorney Stephen Miller
Absent: None
FOREST aiRVICE REQUEST vs. CITY PARK IMPROVEMENT ON PROPERTY DEEDED TO THE CITY
BY CHAMPION INTERNATIONAL CORPORATION.
The meeting was called to order by Mayor Hanson. He announced that this meeting was
held in order to discuss ihe land given to the pity of Reedsport by Champion Inter
national Corporation and also concerns the request by the Forest Service for additional
land to expand their headquarters area# A group of local citizens have requested to not
grant the land to the Forest Service but to develop all of "ttie remainder of that
same property into a ball park and recreational area.
City Attorney Stephen Miller stated that originally the property was deeded to the S
City with the Dunes National Recreation Headquarters site as a "catalyst." He
presented to the Council several maps drawn up by the City Engineering Firm of H.G.Go
The maps portrayed the requested additional property 6f the Forest Service in
different placements. He also read from the lease agreement and the deeds to the
property restricting the use of the land.^
The original deed (Recorder No. 7li-36li6 Book Page 29h) stated these restric
tions: "This Deed is given subject to the condition that said property shall be
owned by the Grantee and used for the location of the headquarters for the OREGON
DUNES NATIONAL RECREATION AREA and for other public recreational purposes. If
not so owned or used said real property shall revert to CHAMPION INTERNATIONAL
CORPORATION upon its written notice to Grantee." The final deed of record, after
easement corrections, is described as Recorders No. 7)i-7139 Book ^h7 Page 1^2
recorded May 29, 197iu
Mervyn Cloe, Park Project promoter, presented an aerial photograph of the area w5.th
the ball park areas drawn in. He stated that there is not 11^ acres contained in
the property. In order to put in the park as outlined all of the property not being
used now would be needed. Some of the Forest Service land would be requested back.
Robert Schrenk, Area Ranger, stated that in a letter to City Manager Jack Greene,
dated September 13, 1977, the Forest Service had asked for a total of Si acres
total to accommodate the Dunes Headquarters, parking areas, facilities and a ware
house. They are presently utilizing their old headquarters site in Gardiner. Due
to new Government programs the Gardiner facilities have been coaranitted and will not
be available for their fleet parking and maintenance requirements.
Dr. David Morgan, local dentist, pointed out that "this land is the only site left
within the City limits that is available for this type of park use. The old Pioneer
School property is to be sold soon which will eliminate the ball field located
there. This park would be of benefit to the community and would be something that
would be everlasting. If there were another area we would go there."
Larry Bacon, reporter for the "Register Guard", asked how the park proposal would
be financed. Mr. Cloe answered that there were grant funds available inB.O.R. 'i
State Special Funds. He felt that the City could receive a grant for the project. |
Tom Hedgepeth, City Planning Commission Chairman, added that there are plaas on the '
Decker Point area of the City that could be used for this type of park. He also
stated that a park on the Champion property would be in confliction with certain
areas of the Comprehensive and Estuary Plans.
Pete Mulder, Chamber of Commerce President and Park Committee member, stated that the
Planning Commission had considered the concept and approved it previously.
Council Member Connie Gibbons moved that the Forest Service's request be denied and
to go ahead with plans to permit the recreational area improvement. H. F. "Siorty"
Bethel seconded.
Much discussion followed concerning the financing and responsibility of the Council's
decision toward the Forest Service and the \iiole community.
November 21, 1977
Robert Townsend, Coimcil Member, stated that he had met with members of the Park
Committee expressly for the purpose of deciding the City*s position on the Park
plan. (See minutes of May 9, 1977) Recommendations were made and approved by the
City Council to work with the Forest Service, Ladum and the Park development
promoters, so that future planning may begin and funding sources be investigated.
He felt that Mrs. Gibbons* motion was redundant because at no time had the original
recommendations been followed through with.
Bonnie Morgan, Park Committee member, stated that the Park Committee's recommenda
tions hadn't been followed. She felt that nothing would be done until there was a
priority established.
The motion was then re-read and the votes cast as follows: Ayes; Gibbons, Bethel
and Henderson. Nayst Townsend, Patterson and Nimnler. Mayor Hanson: Aye
Motion Carried.
Meeting Adjourned. TAPE RECORDED PROCEEDINGS ON FILE AT CITY OFFICE
ATTEST:
Ronald Hanson, Mayor
C4ty Maimg^ .SShhiirrlleeyy<<^^ccAninch, Secretary
MINUTES OF THE SPECIAL MEETING OF THE CdSlMCN COUNCIL OF THE CIT^ OF REEDSPORT CN
DECEMBER 1, 1977 at 8:00 P. M. AT THE CITY HALL
391
Present: Mayor Ronald 0. Hanson
Council Members Albert Ninmler, President; Robert Townsend, H. J. Patterson
City Administrator Jack J. Greene
City Attorney Stephen Miller
Absent: Council Mernbers Ben Henderson, H, F. Bethel and Connie Gibbons
Meeting was called to order by Mayor Ronald 0. Hanson for the purpose of passing a
resolution lifting water restrictions.
Resolution 77-15 was read by Mayor Hanson.
Motion was nede by Patterson, second by Townsend that Resolution 77-15 declaring that
the water use restrictions iirposed by Resolution 77-10 passed on August 15, 1977 should
now be rescinded. Motion passed. Ayes 4 Nays 0
Meeting adjourned.
ATTEST:
Ronald 0. Hanson, Mayor
Ja^ J. Gre^e, City Manager
^ I
Bemell McClay, City Recorder
392
BID OPENING FOR CITY POLICE CARS ON DECEMBER 8, 1977 at 2:00 P. M. at City Hall
Bids for fiimishing three police cars for the City of Reedsport were publicly
opened by City Manager Jack Greene. The following bids were submitted.'
Total Bid
Daily Motors - $14,484.99 less trade-in of $700 $13,784.99
Vick Chevrolet - $14,500 plus license and title lees
Bid includes 3 trade-in vehicles 14,500.00
Bids will be presented to the City Council for action on Deceniber 12, 1977
at 8:00 P. M.
Bemell McClay, City Recorder
REGULAR MEETING OF TEffi CCMMON COUICIL OF THE CITY OF REEDSPORT, ORBGC»J OiH
DECEMBER 12, 1977 at 8:00 P. M. AT THE CITY HALL
Present: . Mayor Ronald O. Hanson
Council Menibers H. J. Patterson, Connie Gibbons, H. F. Bethel, Albert
Nimnler, Robert Townsend
City Administrator Jack J. Greene
City Attorney Stephen Miller
Absent: Ben Henderson
Meeting was called to order Mayor Hanson.
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of November 7, 1977 and the special meeting of
November 21 and December 1, 1977 were approv^.
POLICE CAR BIDS
City Manager Jack Greene reported on the two bids for furnishing of police cars
as recorded in the minutes of December 8, 1977 for the bid opening held at 2:00
P.M. at City Hall. Mr. Greene reccantiended that the low bid presented by Daily
MDtors be accepted.
Motion was made by Patterson, second by Ninnler that the bid be awarded to Daily
Motors for furnishing three police cars for the City of Reedsport for the low bid
of $13,784.99 - 90 day delivers, three trade-ins. Motion carried. Ayes 5
Nays 0
SALE OF CITY LOTS
City Manager Jack Greene presented a request frcm Reedsport Real Estate that
lot 9, Block 102, Railroad Addition and Lot 8, Block 89, Railroad Addition be
declared surpliis and offered for sale.
After discussion, motion was made hy Gibbons, second by Nimtnler that the City
of Reedsport advertise the above listed lots and call for bids. Motion carried.
Ayes 5 Nays 0
BICYCLE ORDINANCE #550
City Manager Jack Greene presented ORDINANCE #550, AN ORDINANCE FOR THE
REGISTRATION, LICENSING, OPERATION AND EQUIPMENT OF BICYCLES WITHIN TEE CITY
LIMITS OF THE CITY OF REEDSPORT, OREGON: REPEALING ALL ORDINANCES IN COSIFLICT
HEREWITH.
Qcdinance was discussed. City Police Chief William Selby stated that such an
ordinance was needed to assist in controlling bicycle theft.
Motion was made by Nimnler, second by Townsend to adopt Ordinance #550.
Motion was made by Gibbons, second by Townsend to amend Ordinance #550 to
eliminate the emergency clause. Amendment was defeated. Ayes 1 Nays 4
Motion passed. Ayes 5 Nays 0
393
December 12, 1977
FESTLTICM FOR RE-CXDNSIDEI^ATICN OF DBCISICN CN CIIY OWNED LAND ADJACENT TO DUNES
HEADQUARTER
City Manager Jack Greene reported that a petition containing seme one hundred
signatijres had been turned in at the City office asking that the City Council
re-consider their decision of Noveniber 21, 1977 and grant the Forest Service
seme additional land.
After discussion, motion was made by Patterson, second by Nimnler to put the
matter on the agenda for the regiilar meeting of January 9, 1978. Motion was
defeated. Ayes 2 Nays 3
CITy MANAGER REQUEST TO EMPLOY GAYLDRD VAUGHN IN ADVISORy CAPACITy FOR A TWO
^ TO THREE MMH PERIOD
City Manager Jack Greene presented to the Council a request that Gaylord Vaughn
be hired for a two to three month period for $250 a month to assist in setting
up a new bookkeeping system to go into effect July 1, 1978.
Motion was made by Gibbons, second by Bethel to hire Gaylord Vaughn for a two
to three month period at $250 per month to assist in setting up a new bookkeeping
system for the City. Motion passed. Ayes 5 Nays 0
REQUEST FOR CABLE T7 RATE INCREASE
Gaylord Vaughn, representing Cable TV, presented a request for $1.00 per month
rate increase for that ccsnpany. The request was discussed. City Manager
Jack Greene reccranended that more information be furnished the Council and that
the rate increase be considered at the next regular meeting along with the
Cable TV franchise.
Motion was made by Bethel, second by Townsend that the reccnroendation of City
Manager Jack Greene be approved that the rate increase for Cable TV and their
franchise both be considered at the next regular meeting. Motion passed.
Ayes 5 Nays 0
TELEPHCMI COMPANY FRANCHISE - ORDINANCE #551 AN ORDINANCE GRANTING TO GENERAL
TELEPHCm COMPANY OF THE NORTHWEST, INC., A WASHINGTC»J CORPORATION, ITS
SUCCESSORS AND ASSISTS, THE RIGHT TO PLACE, ERECT AND MAINTAIN POLES, WIRES
AND OTHER APPLIANCES AND CONDUCTORS AND TO LA^ UNDERGROUND WIRES FOR THE
TRANSMISSION OF ELECTRICITY FOR COMMUNICATIOJ PURPOSES IN, UPON, UNDER AND OVER
TEE STREETCS, ALLEYS, AVENUES, THOROUGHFARES, AND PUBLIC HIGHWAYS OF THE CITY
OF REEDSPORT, OREGOSr, AND TO CCM)UCr A GENERAL CCMMUNICATIO^ BUSINESS WITHIN
THE SAID CITY OF REEDSPORT, OREGON, AND DECLARING AN EMERGENCY.
Don Smith, General Manager, represented General Telephone Ccnpany. Terms of
the franchise were discussed.
Motion was made Niramler, second by Patterson to approve the franchise.
Further discussion followed. Motion and second were withdrawn.
Motion was made Patterson, second hy Nimnnler that Ordinance #551 be approved
for a twenty year period with the date changed in Section 10 to read February 6, 1978,
Motion passed. Ayes 4 Nays 0 Abstain 1 (Ninmler)
REPORT OF LIBRARY BOARD
Teresa Cline, representing the Library Board, presented the following report:
1. Reconnends to the City the need for a new building and would like to
have the preliminaries started right away.
2. Reccnrnends giving Mr. Green authority to pursue possible funding
for a new building - Ccninunity Developnnent funds, etc.
3. We need to submit a yearly budget to the City. We need seme clarification
as to vdiat department we fit in, rules, policies and vdiat responsibilities
the City has to the library.
4. A state aid grant for $3,000 has been submitted. It is being processed now.
5. The Board wishes to recotmend Mrs. Geri M^the to replace Rev. Hoyt
Sherwin and Mrs. Ruth Hogg to replace Mrs. Kathy Boe at the end of her
term in December as members of the Library Board.
December 12, 1977
6. Innediate attention be given to the windows in the library. Ihey are
leaking badly.
Needs of the library were discussed. City Manager Jack Greene stated that the
responsibility of the City is only to furnish and niaintain a building. He further
stated that he had been exploring possibilities of funding for a library but needs
data to submit to the County Catmissioners. Teresa Cline requested that Mr. Greene
attend the next iteeting of the local Library Board and he will be notified
that will be.
RECESS CALLED at 10:15 P. M.
Reconvened at 10:25 P. M.
Grover Vfoods carplained about excess water in the down town district during the
recent severe rain storm. Mayor H^son assured Mr. Woods that the puitp serving
that area has been working at all times and comes on automatically. Extremely
heavy rainfall made it irtpossible to keep up with the water and at times there
was a build up in some areas.
CALCaCE PLAN FOR URBAN RENEWAL PROPERTY
Robert Calcote presented a site plan for building on Urban Renewal property at
the comer of 4th and Greenwood. Plan had been reviewed by City Planner Ed
wynes and Building Inspector M. R. DeVelbiss and it conplies with zoning in the
area.
Motion was made hy Nimmler, second by Bethel to approve the site plan presented
by Robert Calcote. Motion passes. Ayes 5 Nays 0
R^UEST FOR BUDGET TRANSFER
City Manager Jack Greene requested a budget transfer to $5000 from the budgeted
item for Park Supervisor to the budgeted item for Municipal Court expenses.
Expenses in the Municipal Court because of added work load and other reasons
have already exceeded the biadgeted $3500 figure. No Park Supervisor is presently
being enployed by the City.
Motion was made by Patterson, second 1:^ Ninmiler that $5000 budgeted for Park
Supervisor be transferred to Municipal Coiart Expense. Motion passed. Ayes 5
Nays 0
MEMBERSHIP IN UMPQUA WATERSHED RESOURCES DEVELOPMENT ASSOCIATION
Motion was made by Townsend, second by Patterson to renew the membership of the
City of Reedsport in the Uiipqua Watershed Resources Development Association.
Motion passed. Ayes 5 Nays 0
REPORT OF CITY MAYOR
Mayor H^son presented the City with a history of the Bike Centennial which had
been conpiled by a member of that group.
Mayor Hanson requested that consideration be given to limiting the amount of
money spent to send delegates to the League of Oregon Cities Convention. He
suggested the possibility of getting the League to sponsor some one day seminars
that would be cheaper and address themselves more to needs of the area.
Mayor Hanson stated that the term of Thomas Hedgepeth on the Planning Conmission
will expire at the end of December and that he intends to reappoint Mr. Hedgepeth
in January.
REPORT OF CITY MANAGER
City Manager Jack Greene announced that a Special Council Meeting will be held
on December 20, 1977 to consider three items:
1. Conplaints on Bowman Road Street Assessments
2. Ho\ising and Urban Development items
3. Engineering agreement
Mr. Greene reported that a digester is going out at the treatment plant and may
have to be replaced in the near future. This is an escpensive item costing
several thousand dollars.
Motion was made by Townsend, second by Gibbons that the recommendation of the library Board be approved and that Mrs. Manthe and m.
"antte and Mrs. Hogg be appoin ted to
December 12, 1977
the Library Board. Motion passed. Ayes 5 Nays 0_
RJRAL HIGHWAY DEMDNSTE^TIQN PROGRAM REPORT
Marilyn Tbwnsend, Coordinator for the City bus program, reported that she has
had response frcsn forty nine people who would be interested in ccmmting to work
by bus. Marilyn stated that she would like to call a meeting of the Bus Carmittee
and expand bus service Monday through Friday and work out an appropriate schedule.
Pete Mulder, President of the Chamber of Comerce, requested that he be invited to
participate in this noting.
tfeeting adjourned.
ATTEST:
i/i
lid 0. Hooison, Mayor
d^k J. Cafeene, City Manager
i CCi
Bemell McClay, City ifecorder
395
BID OPENING FOR SALE OF CITY OflNED LOTS ON JANUARY 5, 1978 at 2:00 P. M. at
CITY HALL
Bids for purchase of two city owned lots within the City of Reedsport were
publicly opened at 2:00 P. M. on January 5, 1978 at City Hall. The following
bids were suhsnitted:
Block 102, Lot 9, Railroad Addition
Charles and Ronald Mast $4,933.33
Donald M. Bradley 3,501.00
Block 89, Lot 8, Railroad Addition
Three River Enterprises 5,055.00
(With free and clear title)
City Manager Jack Greene will make his reccranendations to the City Council at
the regular meeting of January 9, 1978.
Bemell McClay, City Recorder
SPECIAL >T!:ETITrT 0^ THE COmON COITNCTL OF THE CIT^'" OF REEDSPORT ON JANUARY I4, 1978
AT 7:00 P.M. AT TIIE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimmler, President, Robert Townsend, Connie
Gibbons, ^en Henderson, H. J. Patterson and H. F. Bethel.
City Manager Jack J, Greene
City Attorney Stephen Miller
City Engineer Roy Erichsen of HGE, Inc.
Absent: None
Meeting was called to order by Mayor Hanson.
BOT-MAN T70AD STKJ!;aT ASSESSMENT APPSAT3
Dr. Donald Courtney, David Brandon and H. G. Patterson had T^itten letters to
the City Manager protesting their respective street assessment amounts. City
Manager Jack Greene stated that since he v/as not in the area before the construc
tion of the Bowman Road Improvement District he felt the Council should hear the
appeal of these residents. Normally the hearing would go diredbly to Circuit
Court.
Dr. Courtney read aloud his letter of September 20, 1977, addressed to City Manager
Greene. The letter stated that he constructed his original sidewalk along the
proper lines and elevations according to the City's specifications in about I96O.
At that time he had City personnel^ under the direction the then City Manager
Johnson^locate the proper placement and elevations. He then hired a contractor
to construct the sidewalk at his own expense. T-Jhen Box^n Road was later paved
with asphalt to the sidewalk it made an acceptable curb and gutter. He wrote
"as good as any in town at that time."
During the recent construction of the Bowman Road x^ater and storm sewer lines the
Courtney sidewalk was torn out and replaced to the specifications of the project
engineers. Dr. Courtney was billed for the construction of the gutter only at the
rate of per lineal foot. His total assessment amounting to $679.
According to the minutes of the public hearing held on July 12, 1976 the under
standing was that the City was to negotiate with the property owners that had
existing sidei^alks. Dr. Courtney stated that no one had contacted him and that he
felt the amoimt of the bill was unfair.
David Brandon and H. J. Patterson both were present. They stated that they also
had existing sidewalks with asphalt curbs that were torn out and replaced. They
objected to the assessment at $3.6^ per lineal foot which they were billed at.
City Engineer Rpy Erichsen stated that the project was designed for continuity and
drainage for the whole street. There was never any charge for replacing of sidei^alks
on the street. He drew diagrams illustrating how the curbs and^gutters were con
structed as opposed to the asphalt-concrete type that Dr. Courtney was referring to.
Also the street -ms reformed and sloped to allow for drainage from the hill above.
The amount of the assessment was in accordance to the bid amount for the project
plus $1.22 per lineal foot for engineering cost.
Counciljnan Albert Nimmler moved that Dr. Courtney, H. J. Patterson and David
Brandon be charged for the construction price of the gutters only less the $1.22
per foot engineering fee. ($2.1|li per foot) Robert Tomsend seconded.
Ayes: Nimmler and Townsend. Nayes: Gibbons, Bethel and Henderson. Abstained:
H. J. Patterson Motion defeated.
Councilman Ben Henderson moved to assess Dr. Courtney, Patterson and Brandon
at $1.'?0 per lineal foot and have the City pick up the balance. Connie Gibbons
seconded. Ayes: To-^msend, Gibbons, Bethel and Henderson. Nayes Nimmler.
Patterson Abstained. Motion Carried.
Councilman Robert Townsend stated that tT<ro things concerned him in the foregoing
situation. He felt that the City should have kept records of the plans for Dr.
Courtney^s sidewalk. The verbal commitment was unfair to the person presenting the
appeal. Also the ajuities of the other residents of Bowman Road i^re involved.
This should not be allowed to happen again.
AGREE^^K?^IT VJITH HGE, PIC. TO FUP.^TISH ENGPJEERING SERVICES TO CITY
City Attorney Stephen Miller presented for the Council's approval a document to
hire as City Engineers the firm of HGE, Inc. They would be required to assign a
specific engineer who would be responsible to the Cit^''. This person would be
present at all Coimcil meetings and be available foD consultation.- The services
to be pro'^rided and the amounts to be paid were specifically outlined. The agreed
397
January 1978
upon amount was ^^27^,00 per month and 2.6 times the direct employee cost for special
design projects. Mr, Srichsen introduced David Phillipi as the appointed City
Engineer.
Several chang^es in the agreement as presented were noted by City Attorney Stephen
Miller. The changes pertained to consulting by telephone, mileage charges and
other details.
Councilman H. G. Patterson moved to accept the agreement with the changes as
outlined by the City Attorney. Robert Townsend seconded. Ayes; 6 Nayes: 0
Motion Carried.
HUD COMMTNITY DE^mOPME??T PROGRAM PRE-APPLICATION
City Manager Jack Greene announced that the pre-application to HUD Commimity De
velopment Program must be submitted soon. City Manager Greene recommended that
the project be a new fire station. Other projects that have merit would be a new
library, street and sidewalk repair and sewer repair.
Ben Henderson moved and H. J. Bethel seconded that public hearings on the Communi
ty Development grant proposals be held on the date of the regular Council meeting
in February (February 6, 197B) and the second hearing two weeks later (February 20,
1978) Ayes: 6 Nayes: 0 Motion carried.
MISCELLAriEOUS
City Manager Jack Greene presented letters from State Senator Jason Boe and Inter-
National Paper Co. General Manager Ray Day. The letters were 5-n regard to the
unemplojnnent rate in Reedsport and the surrounding area. The recent closure of
the Reedsport Mill Co. increased the unemployment rate to an estimated 7^. This
may qualify the area for a federal tax relief program. Mr. Bill Rankin of the
Economic Development Administration will be present at the next regular council
m.eeting (January 9, 1978) to explain how the City may apply and \Ai8.t benefits
may be obtained.
Homing Bros. Sanitary service had contacted City Attorney Miller about their
franchise agreement with the City. They were concerned about crossing the picket
lines at the schools during the classifed shcool employees str5.ke. The City
Attorney advised them that for health and sanitary reasons the^'- couldn*t take
sides.
Meeting adjourned.
ATTEST:
Konald 0} Hanson, Mayor
Ja^ J. G4*eene/ City Manager Shirley ^cAninch, Secretaiy
398 FEQULAR MEKTIIJ3 OF THE COmON COUNCIL OF THE CITY OF REEDSPORT ON JANUARY 9, 1978
AT 8:00 P.M. AT THE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimmler, President, H. J, Patterson, H. F.
Bethel, Ben Henderson, Connie Gibbons and Robert Townsend,
Cit^;- Manager Jack J. Greene
City Attorney Stephen Miller
City Engineer Dave Phillipi
The meeting \ja.s called to order by Mayor Hanson,
The minutes of previous meetings were approved,
EDA PROGRAM TO DECURE REEDSPORT AN ECONOMICALLY UGGING AREA
The recent closure of the Reedsport Mill Company has raised the Reedsport area^s
unemployment rate to 7^, The Mayor introduced Bill Rankin of Portland. He is ^ |
a representative of the Federal Economic Development Administration, Mr,
Rankin explained that a HB 3239 which was passed this last year as a job creating
facility. This allows an economically lagging area (such as Reedsport) to
qualify for a 10^ investment tax credit. He recommended that area boundaries
include Gardiner and X^nchester Bay communities or that a 10 mile radius of the
Reedsport area would be acceptable.
The program would allow tax relief for potential employers who invest in a
major business or major expansion of their present facilities. Announcement
of the new business or facility expansion would be made after the certification
of the Reedsport area as a "Lagging Area," to qualify for the relief. Mr. Rankin
said if the City was interested in the program he would stay an extra day to '
assist the City Staff prepare the application for certification to E.D.A. '
Councilman Albert Nimmler moved that the City Manager be authorized to assist
Mr. Rankin in the application for certifying Reedsport as an Economically
Lagging Area." Ben Henderson seconded. Ayes: 6, Nayes: 0, Motion carried.
CABIJ: T^7 FRANCHISE
No one present to pro^ride statistics as requested previously. Table until regular
February meeting.
STOP SIGN REQUESTS
A. list of hazardous intersections that City Manager Jack Greene had compiled was
presented to the Council, for approval of stop sign placement. Councilman
Nimmler suggested that an additional stop sign be placed on the alley that
intersects 19th St. betxreen Winchester Ave. and Fir Ave.
The recommended stop signs were to be placed at the folloTding intersections;
Ashwood Court, Bay Beny Court, Bittersweet Court, Camellia Court, Evergreen
Drive (South), Evergreen Drive (North), Lower Umpua Hospital (2 signs), Catholic
Church Driveway all at Ranch Road, Scholfield Drive, Reedsport Mill entrance,
and Holly Court, all at Winchester Ave., Hai-rt-home Ax'e. and lljth Street, Bellevue
Ave., Rowe Street, Doyle Street, York Street, View Street all at Bowman Road, ?ind ^
Scott Terrace Development entrance at Scott Street. Also a recommendation to
remove the four way stop sign at Havrthome and 20th St. and place stop signs
only on Hawthorne Ave,
Councilman H. J. Patterson moved to place the stop signs at the places noted.
Connie Gibbons seconded. Ayes; 6. Nayes: 0. Motion carried,
•SALE OF CITY LOTS
City Manp.ger Jack Greene read the bids received for the surplus City property
on January 1978. Bids for the property located at Block 102, Lot 9 Railroad
Addition were: Charles feari.'Ronald Mast $h,933.333
Donald M, Bradley $3,^01.00
This property is a parcel of land on E?-m Ave. of less that ^,000 square feet.
Mast Brothers intari to construct an apartment house by combining this property
T^th their 0;-m lot that adjoins it.
Kr. Bradley owns the T^fi.nchester Apartments. His property also is contiguous
to the City lot. He intends to use the land as additional parking space for
his apartment complex.
Januan;' 9, 197B
Councilnian Albert Nimmler moved to accept Charles and Ronald Mast^s bid of
$h>933»33 for the Elm Ave, lot. H, F, Bethel seconded. Ayes: 6, Nayes: 0.
Motion carried.
The second lot is described as Block 89, Lot 8, Railroad Addition, It is
located on Winchester Ave, just below the Pioneer School property. Three River
Enterprises (I'dlliam Lillebo) was the sole bidder. His bid for the ^0 ft, by
100 ft, parcel was $5,055,00.
Councilman Robert Townsend moved to accept Mr. Lillebo's bid of $5,055.00 for
the f-S.nchester Ave. lot. Ben Henderson seconded, Ayest 6. Naj^-es: 0.
Motion carried,
COLLECTION OF CITY LIENS-ORDINANCE NO. 50^
Two outstanding city liens for Street Improvement District Ordinance No. 508
were brought to the Council*s attention. Semi-annual pajinents had not been
met for both liens as agreed upon. Letters and billings for the delinquencies
have been met with no response from the property oimers in question,
A3.bert Nimmler moved to direct the City Manager to collect the unpaid street
assessments by foreclosures. K, J. Patterson seconded. Ayes: 5- Nayes: 0.
Connie Gibbons abstained. Motion carried.
APPOINT>ffiNT TO PIAmjITTG COMMISSION
Mayor Hanson reappointed Thomas Hedgepeth to the City Planning Commission for a
term of four years, Mr, Hedgepeth is currently the chairman of the Planning
Commission,
RESOLUTION HO. 78-1
A resolution regarding the budgeted amount of $5,000,00 for Park Supervisor to
be transferred to the credit of the Municipal Court expense. The request for the
resolution was granted by the Council's action on December 12, 1977«
H, J. Patterson moved to adopt Resolution No, 78-1 to transfer $5,000.00 from
the Park Supervisor account to credit the Municipal Court Expenses, H. G, Bethel
seconded. Ayes: 6. Nayes: 0, Motion carried,
REPORT OF CITY MANAGER
Jack Greene reminded the Council that the City Attorney would have to be appointed
or re-appointed for the coming year. No action was taken. Mr. Miller is to
present his fee schedule for the fiscal year 1978-1979 before the next regular
Council meeting,
REPORT OF CITY MAYOR
The Mayor questioned the importance of initialling the vouchers for the City's
bills. City Manager Greene stated that it ms ver^/ important for the Council
to know, as well as the Mayor, how the City's money is beinj^ spent. The Mayor
appointed H, F. Bethel to continue to sign the vouchers for the next six months.
AIIEI]DMB?IT TO ZONIIC> ORDITMCE, NEW ORDI!^IANCE NO. 513-A
City Attorney Miller read from Ordinance 513-A T^ich would amend Zoning Ordinance
No. 513• The amendments i-iere in regard to filing fees T-jhich would change the
amounts for the following:
Ordinance Amemdment Request
Conditional Use Request
Variance Request
Zone Change
Also to delete the following: "In addition, a notice of hearing on a conditional
use, a •'/ariance or an amendment to a zone boundary shall be mailed registered
mail with return receipt requested to owners of property within 200 feet of
the property for T^hich the variance, conditional use or zone boundarjr.,,,, "
Albert Nimmler moved to amend the fee schedules and the other change as outlined
in the proposed Ordinance No. 513-A. H. J, Patterson seconded. Ayes: 6.
Nayes: 0. Motion carried.
CITY Ei^IGINBERftS REPORT
Dave Fhillipi, agninted City Engineer from IDS, Inc. reported that all of the .
No. 513 No. 513-A
$15.00 to $75.00
$15.00 to $30.00
$15.00 to $30.00
$15.00 to $75.00
1978
woodeS pipe -was to be removed from the tunnel "by Januar;*'- 11, 1978, There has
been a problem obtaining materials. Hopefully, the new water line will be in
by the end of January. Clean up and grading work will be completed later when
the rains subside and the road dries.
The water level in the lake is up and the water supply is in excellent shape.
REPORT OF BUILDIMG OFFICIAL
M. R. DeVelbiss, Building Official, reported that he had issued a total of
190 building permits -during the calendar year 1977. The new building valuation
is $3,^90,21^.00 and total fees collected for the permits amounted to $ll4,^hl.75-
He says he has been busy and expects to as busy this year.
MISCELLANEOUS
Mr, Greene announced that Sewage Treatment Plant Superintendent Kenneth Murphey
and Fire Marshall Zack Turner were going to Hillsboro on Januarjr 10, 1978.
They are to inspect some vsurplus digesters that are in that Cit3''*s possession.
They will determine whether the digesters are suitable for use in the City's
SeT^ge Treatment facility. If the City can purchase the digesters for $1,100.00
each it would mean a substantial savings. The new price runs around $10,000 each.
Mr. Greene will travel to Myrtle Creek for a meeting concerning aid to cities
from county funds. The Mayor will accompany him. The meeting is to be held on
January 11, 1978.
The I'filnchester Bay Sanitary District has contacted the City and requested that
an 8" waterline be abandoned. The Sanitary District would utilize it as a sewer
line. There will be further investigation before any decision will be made.
Connie Gibbons again raised the problem of the traffic situation on llith Street
by the Umpqua Shopping Center parking lot. She felt there needed to be a curb
or some painted lines to designate the street boundaiy. No action was taken. Mr
Greene said that he and Chief of Police Selby would contact the owners of the
Shopping Center to work out a satisfactory solution to the problem.
proposed
The left turn lanes in front of the Umpqua Shopping Center was again discussed.
Mr. Greene st^ated that he had heard from the Highway Division on this matter.
There were some conditions to be met and an agreem.ent with Lester "Butch"
Thompson, but he felt it could be managed.
Meeting adjourned.
ATTEST:
Rdnald 0. Hanson, Mayor
r:> ^ Shirley'^cAninch, Secretar^r
reenfe, City Manager
REIGUIAR MEETING OF TEE CXaMN COUNCIL OF THE CITY OF REEDSPORT AT THE CITY HALL
Om FEBRUARY 6, 1978 AT 8:00 P. M.
Present: Mayor Ronald 0. Hanson
Council Menibers Albeirt Nimmler, President; Robert Townsend, H. J.
Patterson, Ben Henderson, H. F. Bethel
City Attorney Stephen Miller
City Manager Jack J. Greene
Absent: Connie Gibbons
Meeting was called to order by Mayor H^son.
Invocation was given by Comcilman Nimonler.
Minutes of the regular meeting of January 9, 1978 were approved.
^ BCMW ROAD STREET ASSESSaXElSITS
City Manager Jack Greene reported that he had received letters from Clarence and
Lillian Hahn and Earl Plagmann requesting that they be given the same consideration
as Dr. Courtney had received on their bill for Bowman Road street irtprovanents.
After discussion. City Engineer Roy Erichsen stated that he would review each
individual case from the records in his office to determine if indeed an identical
situation exists. He will report back to the Council before action is taken on any
more adjustments. City Manager Jack Greene also requested that the assessment for
Roger and Dixie Mast be considered.
Motion was made by Bethel, second Henderson to table action on any more Bowman
Road street assessment adjustments until the next regular meeting of the Council
on March 6, 1978. Motion passed. Ayes 5 Nays 0
BCWMAN ytAD DRAINAGE PROBLEiyL AT LARRY WALL RESIDME
Fire Chief Zack Tomer requested that consideration be given to a sewer drainage
problem at the Larry Wall hcme. Mrs. Wall ej^lained that they have had a problen
since the inproveraents were made on Bowman Road. City Engineer Roy Erichsen stated
that he will study the situation and try to determine v^se responsibility it is and
vtot can be done to alleviate the problem.
LASKEY - CLIFTON RBQt^T FOR EXTENSIOJ ON WATER LINE CCWTRACT
Mayor H^son relinquished the gavel to Council President Albert Niitmler declaring
a possible conflict of interest.
City Manager Jack Greene reccrannended that an eight working day extension requested
by Laskey-Clifton Corporation on the tunnel water line project be granted. They
had been working xjnder very adverse conditions with rain and mud to contend with.
Mr. Greene stated that they will still be within the budget.
Motion was made Patterson, second by Henderson that an eight day extension on
the water line tunnel project contract be granted to Laskey-Clifton Corporation.
Motion passed. Ayes 5 Nays 0
PORT CCMMOiSSiaSI REPORT - GAYLORD VAUGHN
Gaylord Vaughn, Secretary of the Port Ccnmission, reported that their Industrial
Park project is now coipleted at a total cost of $540,000. Of this amount $18,000
had been contributed by Douglas County, $50,000 by the Port of Onnpqua and $10,000
hy the City of Reedsport and $300,000 by the Federal Government. At present, a new
sawmill and a boat construction works have located there. Plans for a shrirrp
processing plant are also under consideration. Mr. Vaughn thanked the City for
its assistance with the project.
PUBLIC HEARING - COMMUNITY DEVELOPMENT FUNDS - FOURTH YEAR
Mayor Roncild 0. Hanson called for a Public Hearing on Fourth Year Ccraraunity
Development Funds of the United States Department of Housing and Urban Renewal.
Notice of Public Hearings were published in the Courier of Januairy 19 and 26, 1978.
City Manager Jack Greene stated that the City of Reedsport will make application
for $120,000 of Fourth Year Ccmnunity Development Funds under the "Hold Harmless"
Entitlonent Program, with the following budget items being considered:
Administration $12,000
Engineering 44,000
Renovation of homes 8,000
Not yet designated 56,000
Also to be considered is an unspecified amount of Housing and Urban Development
discretionary funds for vdiich the City of Reedsport will corpete with other cities
FdDniary 6, 1978
of the state. A preliminary application most be sv±initted outlining proposed use of
the funds. The City of Reedsport stands a 10 to 20 per cent chance of obtaining some of
this money.
Citizens were requested to state their ideas on how such funds can best be used in
Reedsport. Herschel Nickels asked if there would be any stipulation as to areas in
which this money can be used. City Manager Jack Greene stated that such funds must
be used in low inccane, depressed areas.
Mr. Nickels expressed concern for the condition of the library which is located in
the old down town area of town. He strongly recannended that the library be brought
i:?) to acceptable standards. He also called attention to the deteriorating condition
of curbing and sidewalks in this same area and reccarinended that money be spent making
these repairs and adding curb cuts for wheel chairs.
Citizens were encouraged to submit any ideas on use of the funds to City Hcill either
in person or letter. A second Public Hearing will be held on F^ruary 20, 1978.
CABLE TV FRANCHISE
ORDINANCE #552 - AN ORDINANCE OF THE CITY OF REEDSPORT, OREGON REPEALING ORDINANCE
NO. 392 AND ORDINANCE NO. 403, GRANTING TO CABLE TV CORPORATION, AN OREGON CORPORATION
AND ITS SUCCESSORS, THE RIGHT TO ACQUIRE, MAINTAIN AND OPERATE A CC]MMUNITy ANTENNA
TELEVISIOSI AND CLOSED CIRCUIT ELECTRCKCC SYSTEM WITHIN THE CITY OF REEDSPORT, OREGON:
TO RENDER, FURNISH, SELL AND DISTRIBUTE TELEVISIC»F AND RADIO PROGRAMS AND ENTERTAIN
MENT FOR ALL PURPOSES AND ENVIRC^^S THEREOF, AND TO USE AND OCCUPY THE STREETS, ALLEYS,
EASEMENTS AND OTHER PUBLIC PLACES OF SAID CITY FOR SUCH COMMUNITY ANTENNA TELEVISION
AND CLOSED CIRCUIT ELBCTRMC SYSTEM FOR A PERIOD OF 10 YEARS AND REGULATING THE SAME
AND REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
Ordinance was discussed and a few minor changes requested.
Motion was made by Townsend, second by Patterson that Ordinance #552 granting a ten
year franchise to Cable TV Corporation and eliminating the bond requirement be
approved. Motion carried. Ayes 5 Nays 0
REQUEST FOR ABATEMENT OF DANGEROUS BUHDING
Fire Marshall Zack Turner requested council action authorizing him to proceed with
legal steps toward condemnation of the Johnson residence at the comer of Tenth
and Winchester. Mr. Turner stated that all legal steps have been followed and he
has received no response of any kind frcm the owner of the property.
After discussion, a motion was made by Nimmler, second by Townsend to give Fire
Marshal Zack Turner authorization to follow the legal process through the City
Attorney for condemnation of the Johnson residence at the comer of Tenth and
Winchester. Ayes 5 Nays 0
ORDINANCE NO. 550 A - AN ORDINANCE FOR THE REGISTRATION, LICENSING, OPERATION AND
EQUIPMENT REQUIREMENT OF BICYCLES WITHIN THE CITY LIMITS OF THE CITY OF REEDSPORT,
DOUGLAS COUNTY, OREGC^f: REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH. Ordinance was presented by City Attorney Stephen Miller and was discussed.
Motion was made hy Patterson, second by Henderson to adopt Ordinance 550 A as an
amendment to Ordinance No. 550. Motion passed. Ayes 5 Nays 0 ^
No action was taken on the Traffic Ordinance \toch will be brought up again at the
Special Meeting of February 13, 1978.
CABLE TV REQUEST FOR RATE INCREASE
Gaylord Vaughn, representing Cable TV Corp. presented a request for a $1.00 per
nonth increase per customer for Cable TV service. Mr. Vaughn cited inflation as the
cause of the need for this raise. He stated that wages have increased at least 7
per cent and materials as much as 20 per cent per year. The last raise in rates was
three years ago. He stated that the financial condition of the ccmpany is serious
and that it can not continue to operate at a loss. Stanley Esselstrcm, owner of
Cable TV was asked many questions regarding updating of the system. After much
discussion, Mayor Hanson stated that he felt the problems of inflation were no secret
to anyone and recatmended that the requested raise be granted.
Motion was made by Townsend, second by Henderson that Cable TV Corporation be allowed
a $1.00 per customer monthly rate increase. Motion passed. Ayes 4 Nays 2
(Nirmiler, Bethel)
PETITION FOR ANNEXATIC^J OF HANSEN PROPERTY - 22 acres
Petition for annexation is still in the hands of the Planning Ccninission and must
still be advertised and posted:.
4U3
February 6, 1978
Jtotion was made by Patterson, second by Henderson that a Pi±)lic Hearing on the
Petition for Annexation of the Hansen property be on the agenda for the regular
Council meeting of March 6, 1978 at 8:00 P. M. Motion passed. Ayes 5 Nays 0
FOREST SERVICE REQUEST FOR INPUT REGARDING OIL AND GAS EXPLORATION NATIONAL
FOREST LAND NEAR REEDSPORT
A letter frcm M. L. Kessel, Mapleton District Ranger, requesting input frcsn the
City Council on possible oil and gas exploration on National Forest land near
Reedsport was discussed. No objections were voiced.
REQUEST BY LOUIS TDRSINI
A request by Lduis Ibrsini that he be allowed to continue as Building Superintendent
for a year or more past the age of 65 was considered. Permission is needed to conply
with the statutes.
Motion was made by Bethel, second by Henderson to extend permission for Louis
Torsini to continue as Building Superintendent for another year or more.
Motion passed. Ayes 5 Nays 0
REPORT OF M?^OR
Mayor Hanson announced that he had appointed John Stephens to the Budget Committee.
Council approved.
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller reported that he had been doing research on a Towing
Ordinance. He had met with the operators but had been able to make no clear cut
decision as to the best way to go. He requested that the Council think about
setting up scsne guidelines and suggested that possibly franchise is the best way
to go. Action will be taken at a later date.
REPORT OF CITY MANAGER
City Manager Jack Greene raninded the Council that a Special Council meeting will
be held FdDruary 13 at which time the E. H. Ladum request for additional land
adjacent to the NRA Headquarters will be considered. He stated that he had
requested the engineers to flag the area so that monbers of the Council can see
vtot area is being considered.
On February 20 a meeting will be held on the Douglas County Aid to Cities Program.
ATTEST:
d.. Hans6n, Mayor
Bemell M::Clay, City RecoaMer
SPECIAL MEETING OF TEE COMMON COUNCIL OF THE CITY OF REEDSPORT ON FEBRUARY 13, 1978
at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimmler, President? H. J. Patterson, Connie Gibbons,
H. F. Bethel, Ben Henderson, Robert Townsend
City Attorney Stephen Miller
City Manager Jack J. Greene
Meeting was called to order by Mayor Ronald O. Hanson
COUNCIL ACTION REGARDING LANDS ADJACENT TO DUNES NATIONAL RECREATION HEADQUARTERS
Jack Blum, representing the group prcaroting a recreation park adjacent to the Dunes
Headquarters reported that the Council, City Manager and interested persons had
inspected the area at 5:00 P.M. and studied the land as marked off by engineers
fron HGE, Inc. Mr. Blum reconroended that Alternate 4 as surveyed minus a parcel
of land (see attached map) be offered to Ladum as a counter proposal. After
much discussion the following motion was made.
404
Februairy 13, 1978
Motion was made by Ttownsend, second by Henderson that the City grant Mr. Ladum
the land described in Alternate 4, less a portion of land (see attached map)
to bring the total amount of land for the Forest Service up to the 2.5 acres
originally requested.
Motion passed. Ayes 6 Nays 0 Abstain 1 (Nirtmler)
Ihe matter of lease rent was discussed. City Attorney Stephen Miller went over
details of the lease agreein^t with Mr. Ladum. After much discussion it was
decided to have City Manager Jack Greene negotiate with Mr. Ladum.
CITY ATTORMEY AGREEMENT
Details of a proposal by City Attorney Stephen Miller were discussed in detail.
Motion was made by Patterson, second by Henderson that the concept of the proposal
be accepted and that it be sutsrdtted to the Budget Cormittee. Motion passed. /S
Ayes 6 Nays 0 ^
PROPOSED TRAFFIC ORDINANCE
A proposed traffic ordinance was discussed and tabled until the next meeting to
give time for further study.
REQUEST BY CITY MANAGER TO HIRE A FINANCE DIRECTOR
City Manager stated that the requiresrients of the State and Federal Governments
are beccming such that it has beccme mandatory to have someone with a B.A. degree
in charge of city finances. Proposed salary is $14,500. He stated that money is
available in the present budget and that hiring procedure as outlined in the personnel
rules will be followed.
Motion was made Connie Gibbons, second by Patterson to authorize City Manager
Jack Greene to advertise for and hire a Finance Director inmediately.
Motion passed. Ayes 6 Nays 0
Meeting adjourned.
ATTEST:
Jack J''./Greene,/City Manager
Ronald O. Hanson, Mayor
f. ( ^ ,
Bemell McClay, City'Recorder
YCi-^
U 7<^^'
•A
ri£L U 10"%^^-'^>4
1 \C'-CACJ'
i' p,, Ai 1- I.'>
\^T
u 70 '•'• ''' '
I'. / IL'
ACv uu^-'b--
'U-^n
/
/ .
' /
V;
i—^
t/
- 4
PUBLIC HEARING - CayByDNITY DEVEL0PME3SIT PPQ3ECT - MDNPaY, FEBKUaRY 20, 1978
Secxjnd Hearing as required by the Depairtment of Housing and Urban Developnent for
Project Year 1978 - 1979.
Council Members present: Mayor H^son, A1 Nirrmler and H. J. "Pat" Patterson
City Personnel present: Jack Greene, City Manager, Marilyn Townsend, Project
Administrator, Zack Turner, Fire Chief
Mr. Greene, City Manager, opened the meeting. A quorum of City Council members
was not present, therefore the Hearing was continued to March 6, 1978 at 8:00 P.M.
at the regular Comcil Meeting. Notifications will be properly printed to continue
the Hearing.
Respectfully submitted,
Marilyn J. Townsend
Project Administrator
REGULAR MEETING OF THE COiyayDN COUNCIL OF THE CITY OF REEDSPORT ON MARCH 6, 1978
at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald Hanson
Council Members Albert Nirrmler, President; H. F. Bethel, Connie Gibbons
H. J. Patterson, Robert Townsend
City Manager Jack J. Greene
City Attorney Stephen Miller
Absent: Councilman Ben Henderson
Meeting was called to order by Mayor Ronald Hanson.
Invocation was given by Council Member Connie Gibbons
Minutes of the regular meeting of February 5, the special meeting of Februairy 13
and the Ccnirtunity Developn^snt Hearing of Febnoary 20, 1978 were approved.
CONTINUATiasr OF THE PUBLIC HEARING OF FEBRUARY 20, 1978 on COMMUNITY DEVELOPMENT
FOURTH YEAR FUNDS
City Manager Jack Greene again stated that the City of Reedsport will make application
for $120,000 of Fourth Year Connunity Development Funds under the "Hold Harmless"
Entitlement Program with the following budget items being considered:
Administration $12,000
Engineering 44,000
Renovation of hones 8,000
Not yet designated 56,000
Also to be considered is an unspecified amount of Housing and Urban Development
discretionary funds for v^ch the City of Reedsport will ccnpete with other
cities of Oregon. A preliminary application irrust be subnnitted outlining proposed
uses of the funds.
Any reasonable proposal will be considered and can be si±mitted either orally
or in writing. Roy Lewis, representing the Senior Citizens, proposed creating
a Senior Citizen center. City Manager Jack Greene explained that such money
can not be spent solely for the benefit of one group but that all aspects of the
proposals will be studied. All suggestions irtust be submitted by March 15, 1978.
Public hearing closed.
PUBLIC HEARING ON ANNEXATION OF HANSEN PROPERTY
city Attorney Stephen Miller suggested that it woxald expedite matters for Mr.
Hansen if he vrould follow a new procedure of enterijng into an Annexation
Agreement with the City. Mr. Hansen was agreeable to going this route and City
Attorney Stephen Miller requested that the Annexation Hearing be removed from
the agenda at this time.
VERDE LQMA APPEAL (CALCOTE SUBDIVISION)
Written request had previously been received in the City Office requesting appeal
of the Planning Ccninission decision to approve the preliminary plat presented
by Robert Calcote for development of the Verde Lcma Subdivision. i^:peal as presented
was signed by twenty five residents of the area.
March 6, 1978
City Attorney Stephen Miller explained procedure to be followed for the hearing
on the appeal. He asked that anyone vdio had held conversations with residents
concerning the matter to be appealed, declare themselves. Comcilmen H. J.
Patterson, Robert Townsend, Albert Nirnnler and Connie Gibbons stated that they
had some listening sessions in vdiich residents had made ccitplaints to them.
City Attorney Stephen Miller stated that he had talked sane with both proponents
and opponents of the appeal, but that tonight he is representing the City.
City Attorney Stephen Miller conducted the appeal.
Proponents of the j^peal
Ralph Beckley of 3165 Maple Court stated that if there were no objections he would
act as spokesman for those appealing the decision of the Planning Ccsnnmission. ^
Mr. Beckley presented the following points for consideration:
ITEM I
a. Traffic
The Planning Ccannission states that the street layout will be sufficient
to handle the local traffic. There would be no main arterial for future develop
ment in the subdivision. Additional access shall be provided by extending View
Court (Maple Drive) to Bellevue or easement.
APPEAL; It should first be noted that existing street layout poses hcizards
to drivers and pedestrians alike due to the sharp turns, narrow widths and the
lack of sidewalks. The consensus of the cotmission is that the problem can be
solved merely by putting parking restrictions on the existing residents.
At present there are approximately eighteen school children vto must use
this street to get to school. If the new subdivision is fully developed this
would undoubtedly increase that number to approximately sixty, therek^ tripling
the risk to both drivers and children.
Secondly, it is proposed to extend M^le EXrive to Bellevue for additional
access. However, there is no firm ccramitment by the existing property owners
adjacent to this subdivision to assure that this access can be ccxrpleted as
proposed. It should also be noted that Bellevue is extronely narrow and will
irtpose traffic problems also. All easements on Maple Drive and Bellevue, if
needed should be obained before approval is given.
The existing residents of Maple Couirt and Maple Drive should know and agree
to the extent of any parking or driving restrictions to be innposed before any
approval is made on this development.
b. Storm Drains
Planning Ccsrmission states that a storm drain plan shall be presented
to the Planning Conmission prior to final approval. The plan must be developed
by a licensed engineer and contain a licensed Hydrologist and/or Geologist report.
APPEAL; Although lengthy discussions on this matter were held with the
residents of Maple Court, Maple Drive and Longwood Drive on the existing poor
condition of our storm drains and the added iirpact of the subdivision storm
drain waters no firm caimLtment could be reached at this level as to vdio will i
pay the cost of upgrading the system, the City or the property owners.
During these discussions, it was mentioned that added storm drains may
be needed across the property of seme Maple Court residents. The City does
not hold water easements on properties in this area. Therefore such action will
require the agreement of property owners to allow access.
The syston with proper maintenance and seme modification is adequate for
the existing requirements and was approved by the City and State vtei it was
installed, and paid for by the utilizing property owners. Any costs to be
incurred to upgrade this system, so as to establish this subdivision, should be
to the City or the developer. Any water easement required should be obtained
prior to approval, so as to insure no bottlenecks develop.
ITEM II
Planning Ceanmdssion states that developer will place deed restrictions xjpon
March 6, 1978
lots 12, 13, 14 and 15, Section I of subdivision as shown in preliminary plat
v^iich will require purchasers to these lots to suhnnit development plans for each
lot to the Planning Ctaninission for approval of such plan before building or irtprovements
can be commenced.
APPEZ\L; The aforementioned lots and proposed road both border or engulf a
natural water course. Accidental or intentional blocking or diversion of this
water course could have serious affects on landowners downstream from this
subdivision. A full outline of development restriction should be established
prior to approval of this developnent and should insure no disturbance or filling
of this water course.
SUMMARY
In too many cases, developments are approved before easements are obtained
and without knowing vtot costs will be incurred and to vdicm these costs will be
^ levied. We too often fail to understand how our needs or desires to develop can
iirpose problems on other members of the area. It is because these problems have
occurred all too many times in the past, that it is felt that aill easements
required for this subdivision should be obtained prior to any approval. An
estimate of sill costs should be laid out and to vdxm these costs will be levied
prior to approval; and most certainly seme type of guarantee should be made that
all existing streets will be returned to a good state of repair as rapidly as
possible. If these requirements can not be met, then this project should be
terminated now.
City Attorney Stephen Miller called for additional statements.
Douglas Stout of 3108 Maple Drive stated that he had filed a separate appeal
and wished to call attention to two areas vdiich would create extremely hazardous
traffic conditions. He outlined his appeal as follows:
ITEM #1 - A road access to the south should be considered, located through
Lot 11, Block 1. It should at least be required to be located and deeded, even
if not built. Ihis would allow access to land that is now in the proposed full
service district boundaries. Granted, it is not now within the city limits, but
could logically be annexed to be within them. Now is the time to provide for
such access not after lots have been sold and houses built. Hiis access could
serve as a gravity system for sewer and storm sewer as well as road access to
the south.
ITEM #2 - The extension of Maple Court to Bellevue should be done now and
all right of way taken from this subdivision. The basic grade and width is already
in. If you do as the planner wants and require only the 15' for this subdivision
and require the property owner to the north also to give 15', the road will be
a lot more expensive to build, because either a large fill will be required on
the north side of the existing roadway or a steep dip in the road grade will be
needed to connect these roads together. In any case this right of way should
be deeded to the City and not just a right of way as now is proposed.
ITEM #3 - This subdivision has two intersection comers that are jiost as
sharp and dangerous as the comer that now exists at Pete Whitccarb's. The
worst is the comer at Jim Lewis's vdiere View Court joins Maple Drive. This
comer looks like it is over a 110 degree curve, vMch is about 20 degrees sharper
^ than the comer at VJhitccmb's. The second problem comer as the preliminary plot
shows, ccming into View Court just south of the above mentioned intersection is,
also, at least a 90 degree comer and another possible problem area that should
receive a lot closer look before approval should be given.
ITEM #4 - There, also, could be other grounds for appeal concerning conditions
placed on this subdivision, but I could not get a copy of these final conditions
until after the date that an appeal needs to have been filed. For that reason
I would like to have one more additional week to file another appeal in case
there might be something in the conditions that also needs to be changed.
Margie Mackenzie stated that the Planning Commission hearings had been held
in a small room and that many people could not get in to hear vihat facts the
Planning Catmission was setting forth.
City Attomey Stephen Miller called for a show of hands of persons vto
stood bdiind those spoke. Fifteen persons so demonstrated that they were
in accord with the opinions stated.
March 6, 1978
Proponents of the Project
City Attorney Stephen Miller requested that Mr. Calcote give the Council seme
informtion regarding the project. Project was discussed and questions answered.
Mr. Calcote explained that details of the drainage system would have to be worked
out an engineer - that this is only aj^roval of a preliminary plat.
Planning Ccsimission Chairman Hiomas Hedgepeth reported on facts vdiich detennined
the Planning Ccatmission decision.
I. Mr. Hedgepeth requested that notice be taken of the Planning Ccramission
minutes of the ineetings of January 16, 1978, February 6, 1978, February 13, 1978
and February 27, 1978. The minutes of these meetings are the Planning Ccannission
record of the public hearing concerning Mr. Calcote's application for preliminary
approval of his subdivision known as Verde Loma. Records contain:
1. Presentation by Mr. Calcote or his representative
2. Public testimony
3. Staff report of Planning Cortniission
4. Conclusion of Planning Ccmmission
5. Findings of fact viiich led to the conclusion
6. Conditions placed ugon developnngnt vdiich must be addressed before final
approval of the subdivision will be granted.
II. Responsibility of Planning Ccamdssion vtei considering a subdivision
application
1. It must be determined that it is in conformance with all applicable
laws and ordinances, especially with the Reedsport Ccannprehensive Plan
adopted in 1973
2. Planning Catmission must place conditions upon the development v^ch
will make the developnent conopatible to the neighborhood and City and
to protect present and future property owners.
3. Stress that this is only a preliminary approval not the final approval
of a subdivision plat.
a. Planning Ccannission has approved a concept only and placed
conditions viiich must be met before final approval will be
given. It does carry a connotation that the final plat will
be ^jproved if all conditions set forth in the preliminary
approval are met.
b. The most logical method of approaching a subject such as a
subdivision is to ccme up with a concept or idea that is
acceptable to the Planning Ccmmission and then develop necessary
modifications of the concept required for final approval of
the plat.
SUMMARY
1. Verde Lona si±division is in cotpliance with the Ccnprdiensive Plan
adopted in 1973
2. The pi±>lic testimony did identify serious concerns regarding the O
development of the subdivision, but no concern sufficient to cause
denial of the concept or idea.
3. That the conditions placed i:^n the final approval of the subdivision
are sufficient to make the development corpatible with the neighbor
hood and City and to protect the present and future property owners.
Considering these facts Mr. Hedgepeth stated that he would have to ask that the
appeal be denied.
REXIESS CALLED - 9:15 P.M.
ffeeting reconvened - 9:30 P.M.
Request was made that the conditions set down hy the Planning Cosmiission for the
subdivision be reviewed. Mr. Hedgepeth stated that the following adopted conditions
were approved:
1. All provisions of Subdivision Ordinance #437 to be met.
March 6, 1978
2. A storm dcain and sijbsurface water drain plan shall be presented to
the Planning Ccitinission for approval before final approval. Plan must
be developed a licensed engineer and contain a licensed hydrologist
report. Storm drain to include drciinage from Bellevue side of development.
3. Tlie developer and City shall enter into an agreement to ij^jgrade the
existing water and sewer line along Maple Court and Maple Drive. A
water pump station shall be installed by developer if needed for adequate
water pressure to service subdivision. Extend 6 inch water line from
Maple Drive and Maple Court to intersection of Bellevue and Maple Drive
and connect with 3 inch line on Bellevue
4. Fire hydrants must be placed as shown on Prelindnary Plat and include
fire hydrant at Maple Drive and Bellevue
5. Developer shall provide 15 foot half street right-of-way
across northern portion of Lots 1, 2 and 3 of Block 1 to provide an
alternative access between Maple Drive and Bellevue. Placing deed
restriction or agreement pledging future bu^er of these lots to the
conditions of paying their costs of paving and curbing of their half
street \((dien street access is completed upon gaining additional right
of way from adjacent property owners.
6. All streets shall be paved and curbed within development
7. Deed to the City of Reedsport the existing 30 ft. utility easement
along east edge of Lots 3, 4, 5 of Block 1 of Preliininary Plat.
8. Construction schedule to be approved by Planning Commission to avoid
adverse iitpact on adjoining neighborhood.
9. Water meter boxes and bases be provided at each lot.
10. Submit final plans to City Engineer for approval before final approval
by Planning Ccsimission.
11. Place development restriction upon deeds of Lots 11, 12, 13 and 14.
Block 1 of subdivision as shown in Preliminary Plat requiring purchasers
of these lots development plans for each lot to Planning Ccnmission
for approval of such plan before building or irrprovements can be
canmenced.
12. Provide means of access to Lot 1, Block 2 of Bemhart Addition.
13. Rename a portion of View Court to Maple Court. Vfould reccninend to City
Council to change the above.
14. No filling of drainage area for street purposes.
15. Place deed restriction that lots can not be subdivided.
16. Successfully seed all cut and fill slopes.
^ Final consideration for Condition #5 regarding 15 foot secondary access will be
reviewed at a later date.
Planning Conmission Chairman llicmas Hedgepeth with the aid of a map reviewed
the drainage system of the area is it now exists.
City Attorney Stephen Miller asked for ccranents.
Dr. Frank Mackenzie stated that he believed the Planning Commission had done a
thorough job of studying the matter. But he requested that mearibers of the
City Council go over the area under consideration so that theycan more fully
understand the concern of the citizens.
Planning Conmission Chairman Thomas Hedgepeth enphasized the fact that Mr.
Calcote must coame \jp with a drainage system that meets all requirements and that
all other conditions as set forth by the Planning Conmission must be met. It
is Mr. Calcote's problem to determine if the project is economically feasible.
After further discussion the following motion was made:
MDtion was made by Townsend, second Patterson that the hearing be closed.
Motion passed. Ayes 5 Nays 0
March 6, 1978
Motion was made by Patterson to approve the concept with restrictions.
Discussion. Motion withdrawn.
Motion was made Nimmler, second by Patterson that the Council come back
on March 14, 1978 at 8:00 P.M. to make a decision on the appeal. Motion passed.
Ayes 5 Nays 0
Council Msiibers agreed to tour the site of the developnent on Saturday, March 11.
Tapes, transcript of tapes and signatures of persons attending the hearing are
on file in the office of the City Recorder.
REQUEST FOR STOP SIOJ
Mrs. Noorlander requested that a Stop sign be placed at 12th Street and Ivy.
After discussion of the traffic problems at that site, the following motion
was made:
Motion was made by Bethel, second by Nimmler to place Stop signs at this
intersection on Ivy Street.
Amendment to the motion was made 1:^ Bethel to state "a 4 way Stop". Motion
to amend was passed. Ayes 4 Nays 1 (Patterson)
Motion as amended was passed. Ayes 4 Nays 0 (Patterson)
E. H. lADUM REQUEST FOR LAND ADJACENT TO DUl^S HEADQUARTERS
Jack Blum presented a counter proposal to give to Mr. Ladiin vMch would give
the Forest Service only the land shown in Alternate 4.
After discussion the following motion was made:
Motion was made by Nimpnler, second Patterson to instruct the City Manager
to meet with Mr. Ladum and offer him the land shown in Alternate 4. Motion was
passed. Ayes 5 Nays 0
Cil^ Council requested that City Attorney Stephen Miller write a letter to Mr.
Ladum to this effect.
SALE msm RENEWAL PROPERTY AT 4th and GREENlftOOD
Council reviewed final plans for a building to be built by Robert Calcote at
4th and Greenwood. Motion was made by Gibbons, second by Nirtmler to approve sale
of Urban Renewal property at 4th and Greenwood to Robert Calcote. Motion passed.
Ayes 5 Nays 0
CABLE T^ CgyiPLAINT
Councilman H. F. Bethel again brought up the matter of poor TV reception in the
City. After discussion. City Manager Jack Greene requested that people be
encouraged to sutinit all carplaints to the city office in writing.
City Attorney Stephen Miller agreed to draw up a proposed grievance form for
such coontplaints.
Meeting to be continued at 8:00 P.M. on March 14, 1978.
ATTEST:
Ronaid 0. Hanson, Mayor
-fee. C/Oy
lyJBck J. Gre^e, City Manager Bemell McClay, City Recorder
CXDNTIMJED MEETING OF THE COiyiiyDN COUNCIL OF THE CITY OF REEDSPORT ON MARCH 14,
1978 at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimnler, President; Connie Gibbons, H. F.
Bethel, H. J. Patterson, Robert Townsend, Ben Henderson
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order by Mayor Ronald 0. Hanson.
DTCISigg gj CALCOTE SUBDIVISION APPEAL (Verde Lcma)
City Attorney Stephen Miller presented Findings of Fact on on the Verde Loma
Subdivision appeal (Robert Calcote). Discussion followed and amendments were
mde to place the following restrictions on the subdivision:
a. That there be placed deed restrictions on all platted lots
forbidding the construction of duplexes on said lots;
b. Changing conditions #5 of Planning Ccnitiission to read:
Developer shall provide a 30 foot right-of-^way deeded to the
City across the Nbarthem portion of Lots 1, 2 and 3 of Block
one (1), to provide access to Bellevue.
c. Developer to deed 2 1/2 feet to City on West edge on Bellevue
and parallel with Bellevue for the length of the subject property
adjacent to Bellevue.
Ccnplete Findings of Fact and Decision filed with Verde Lena i^peal in city
office.
MDtion was made by Nimmler, second by Connie Gibbons to deny the appeal, affirm
the Planning Commission decision and accept the amendments as discussed.
Motion passed. Ayes 5 Nays 0 Abstain 1 (Henderson)
BCM4AN ROAD STREET ASSESSMENTS
i^jpeals made hy Clarence Hahn, Larry Wall, Earl Plagmann and Roger Mast were
discussed. Letter of reconmendation from HGE, Inc. was discussed.
Motion was made hy Townsend, second by Henderson to deny the appeal for
re-evaluation of their Bowman Road street assessments made by Clarence Hahn,
Larry Wall, Earl Plagmann and Roger Mast. Motion passed. Ayes 5 Nays 0
Abstain 1 (Patterson)
BIDS FOR FURNISHING GASOLINE AND DIESEL TO CITY
City Manager Jack Greene reported that the following bids for furnishing gasoline
and diesel oil to the City of Reedsport for one year were:
Unleaded
Regular
Diesel #2
miCM OIL COMPANY
57.4
55.2
41.2
STANDARD OIL
58.8
54.9
43.1
Mr. Greene reccKinended that the bid be awarded to Union Oil Catpany of Reedsport
as he felt a slight difference in price could be allowed for local business.
Motion was made by Henderson, second by Patterson to accept the bid of Union
Oil Ccnipany for furnishing gasoline and diesel oil to the City of Reedsport
for one year beginning April 1, 1978. Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported that he had submitted new rules for use of
the Ccnmunity Building to the Council for study. Police cars are on the way
but arrival will not meet the bid deadline. Work is being done on the Camiunity
Development program.
Meeting adjourned.
ATTEST:
- - - - jSadfi J^'tSreefie, City Manager
Mayor
Bemell Mc3Clay, City Recorder
RE3GUIAR MEETING OF TEE CXMOI COUNCIL OF TE3E CITY OF FEEDSPORT ON APRIL 10, 1978
at 8:00 P. M. AT THE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Menibers Albert Niitmler, President; H. F. Bethel, H. J. Patterson,
Connie Gibbons, Robert Townsend, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller
Meeting was called to order 1:^ Mayor Ronald O. Hanson.
Invocation was given by Connie Gibbons.
Minutes of the March 6, 1978 regular Council meeting were approved.
TRAFFIC ORDINANCE
ORDINANCE #553 - AN ORDINANCE REGULATING TRAFFIC: PROVIDING PENALTIES FOR VIOLATIONS;
AND DECLARING AN ElMGENCY was presented by City Attorney Stephen Miller. After
discussion and a few minor changes made in the wording the following motion was
passed.
Motion was made Patterson, second by Henderson that Ordinance #553 be adopted.
Councilman Nimmler protested the emergency clause. City Manager Jack Greene
explained that the City does not at present have a traffic ordinance and police
are not a present able to write a parking ticket. He further explained that hasty
action is not being taken since the ordinance in question was submitted to the
Council at least two months prior to date for study and comnnent.
Motion was passed. Ayes 5 Nays 1 (Nimmler)
TEg^IC SAFETY STUDY
City Manager Jack Greene reported on a Traffic Study vMch could be partially funded
by the Oregon Traffic Safety CCmnission. Mr. Greene stated that he had received
proposals frcm both HGE, Inc. and CH2M Hill vMch were basically for the same
amount of money. It was felt that inasmuch as the City has a contract with HGE,
that this might cone under the scope of this contract. Study will cost $18,000,
66% of which will be state funded and the City share would be in "in kind" services.
City Manager Jack Greene reccrannended that the study be made as it will document the
needs of the city in traffic control and make it easier to get funding for correcting
the problems. After discussion, the following motion was made:
Motion was made by Patterson, second by Connie Gibbons that the City Manager be a^athorized
to proceed with making application to have a traffic study made by the Oregon State
Traffic Safety Ccsrmission. Motion passed. Ayes 4 Nays 2 (Bethel, Ninmler)
Roy Erichsen stated that HGE, Inc. if given the contract would work through a
regional consultant. After discussion the following motion was made:
Motion was made by Townsend, second by Henderson to contract with HGE, Inc. to have
a traffic study made for the Cii^ of Reedsport. Motion passed. Ayes 5
Nays 1 (Bethel)
LETTER FROM E. H. LADUM REGARDING PROPERTY ADJACENT TO DUNES HEADgJARTERS
City Manager Jack Greene stated that the letter vdiich he had presented to the
Council frcm E. H. Ladum was for information only. As yet no proposal has been
received frcm Mr. Ladum, so no action was taken.
VyiATION LEAVE AND SICK TIME FOR MUNICIPAL JUDGE
City Manager Jack Greene stated that inasmuch as the Municipal Judge is appointed
by the Council he needs direction as to \tether she is to be considered part time
or a full time errployee and whether or not she is entitled to sick leave and vacation
pay. After discussion Mayor Hanson appointed Councilmen Nira:nler and Henderson to
be a connnittee to work with Mr. Greene and City Attorney Stephen Miller to work
out a solution and come back with a recomnendation.
Motion was made by Bethel, second Henderson to allow Municipal Judge Patricia
Van Leuvan to attend the Traffic Conference in May. Motion passed. Ayes 6
Nays 0
CasrSTRUCTIOJ permit ordinance
City Manager Jack Greene presented an Ordinance Specifying Construction Permit
Requirements. He stated that the ordinance is for study only at this time and will
be on the agenda at the next regular council meeting.
i^ril 10, 1978
ORDPCVNCE #554 - AN ORDINANCE PROVIDING FOR RETENTICaJ AND DISPOSAL OF RECORDS.
MDtion was made Patterson, second by Connie Gibbons to adopt Ordinance #554.
Motion passed. Ayes 6 Nays 0
AGREEMENT WITH CENTRAL LINCOLN PUD REGARDING RAINBCW PIAZA LIGHTING SYSTEM
City Manager Jack Greene presented a PUD proposal for taking over the ownership
and operation of the high pressure sodium street lighting system in the Rainbow
Plaza Neighborhood Developnent area of Reedsport.
Motion was made by Bethel, second by Connie Gibbons to adopt the proposal as
presented by Central Lincoln PUD. Motion passed. Ayes 6 Nays 0
RESOLUTION 78-2 AUTHORIZING CITY MANAGER TO SIQH DOCUMENTS RELATING TO CCMTOITY
DEVELOPMENT FUNDS of 1978
Motion was made by Patterson, second by Tcwnsend authorizing City Manager Jack
Greene to sign and/or attest to signatures on all drafts, orders, letters, checks
and necessary documents concerning the Ccinnnunity Development Act of 1978 xmder
the Department of HUD in vMch the City of Reedsport is participating. Motion
passed. Ayes 6 Nays 0
RESOLUTION 78-3 AUTHORIZING CITY MANAGER TO SIGST DOCUMENTS REIATING TO COMMUNITY
DEVELOPMENT ENTITLEMENT FUNDS UNDER THE DEPARTMENT OF HUD
Motion was made by Nimmler, second by Henderson to adopt Resolution 78-3
authorizing Cil^ Manager Jack Greene to sign and/or attest to signatures on all
drafts, orders, letters, checks and necessary documents concerning the Ccraramity
Developnnent Entitlement Funds under the Department of Housing and Urban Development
in vdiich the City is participating. Motion passed. Ayes 6 Nays 0
M3TEL OPERATORS COMPLAINTS REGARDING TV RATES
Norm Lowry, owner and operator of Fir Grove Motel in Reedsport, acted as spokesman
for motel owners of the area in presenting grievances regarding the Cable TV
Franchise Ordinance. They requested that the present Cable TV Ordinance be amended
as soon as possible to include motels and other like customers not clearly defined
and that uniform rate structures be set up for these customers.
Stanley Esselstron of Cable TV presented some figures to show that motel cwners
have not had a raise in 20 years until the present rates went into effect March 1, 1978.
Councilman Nimmler reccimiended that City Attorney Stephen Miller draw up such
an amendment. After discussion. City Manager Jack Greene, stated that if and
vtei the Cable TV Ordinance is amended, the motel owners will be notified of such
action.
AIMDMENTS TO ZCaJING ORDINANCE
City Planner Ed V^es reported that the Planning Cormission requested action
of the Council on the following amendments to the Zoning Ordinance.
i. Amend Article VII Amendments add:
Section 7.010 STANDARDS. An amendment may be granted only in the event
that the evidence presented to the Planning Coamdssion satisfies criteria
set forth in the following standards.
1. Is there sufficient burden of proof to show the action will be
in the public interest?
2. Is Scdd action detrimental to properties surrounding or adjacent
to the area requested for the zone change?
3. Is the proposed change in conflict with the adopted Conprehensive
Plan for the area?
4. Will the proposed zone change adversely affect the public health,
safety and general welfare?
5. What effect will the newly proposed zone have on the existing
developed land use pattern in the inniediate area, specifically with
respect to the question of land use ccmpatibility?
II. Amend Article VII AMENDMENTS from:
Section 7.020 Public Hearings on Amendments ... on the proposed
amendment.
To Read:
i^ril 10, 1978
Section 7.020 Public Hearings on Amendments. The Planning Ccninission shall
conduct a public hearing on the proposed amendment at its earliest practicable
meeting after the amendment is proposed and shall;
A. within five (5) working days after the decision has been rendered,
the City Planning Department shall provide the applicant with a written
notice of the decision of the Planning Conmission.
B. within forl^ (40) days after the hearing, reccmnend to the City
Comcil approval, disapproval or modified approval of the proposed
amendment. After receiving the recamiendation of the Planning
Conmission, the City Council shall hold a public hearing on the
proposed amendment.
Motion was made by Patterson, second by NiitiaLer to direct the City Attorney todraw
up an ordinance making the changes as requested the Planning Cormission.
Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported that forms are now available in the City office
for persons wishing to make conplaints regarding Cable TV.
Mr. Greene reported that two of the new police cars have arrived and will soon
be in operation.
The first Budget Meeting will be held on Monday, i^ril 17. A Public Hearing on
Revenue Sharing was held by the City Manager on i^ril 12, 1978 as required by law.
Dave Philippi of HGE, Inc. reported that the repairs on the water line tunnel
are corpleted and the altitiade valve is in the process of being installed.
City Manager Jack Greene stated that the PVC pipe used for the tenporary line
while tunnel repairs were being made will be used if possible in other places
in the City. Mayor Hanson stated that use of the pipe will be left to the discretion
of the City Manager.
Lfeeting adjourned.
ATTEST:
n. Mayor
ick J. Greene,/City Manager" Bemell McClay, City Recorder
SPECIAL MEETING OF THE CCMiyOSI COUNCIL OF THE CITY OF REEDSPORT ON APRIL 17, 1978
at 7:30 P. M. AT THE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nirannler, President; H. J. Patterson, H. F. Bethel,
Robert Townsend, Ben Henderson
City Attorney Stephen Miller
City Manager Jack Greene
Absent: Connie Gibbons
Meeting was Ccilled to order by Mayor Ronald O. Hanson.
E. H. LADUM PROPOSAL
City Manager Jack Greene presented to the Council a modified proposal made by
E. H. Ladum in a letter dated i^ril 12, 1978 regarding property adjacent to the
Dunes Headquarters. Proposal as stated Mr. Ladum read:
"For an additional 22' lying westerly of the Th acres ccsiprising Alternate 4, all
to be a part of a modification of the existing lease between myself and the City
of Reedsport, I would agree to the following changes:
i^ril 17, 1978
1. Annual adjustment of the basic lease payments, established by the ho\asing
CQirponent of the Poirtland Cost of Living Index, instead of the 10 year
schediile now in effect. Under no circumstances would payments be changed
until after October 1, 1979.
2. The City of Reedsport and the U. S. Forest Service woxild jointly control
the use of the approximate 7,680 square feet westerly of Lot 6, with
neither party establishing control that woiild eliminate similar use by
the other party. If it was to be used for packing it could be used for
errployee parking as well as possible park use.
3. General correction of all errors in the existing leeise."
A footnote to the letter stated that Bob Schrink (U. S. Forest Service) on 4/12/78
indicated that this agreement would satisfy all Forest Service requirements.
Motion was made by Nimnler, second by Patterson to accept the proposal outlined
by Mr. Ladum in his letter of i^ril 12, 1978. Motion passed. Ayes 5 Nays 0
STATE GRANT IN AID FOR BICEtWENNIAL PARK
Motion was made by Patterson, second Nim:iiler to authorize the Mayor to sign
the contract for State Grant In Aid Funds for the amount of $1000 to assist in
installing a water line for the Bicentennial Park. Motion passed. Ayes 5
Nays 0
Meeting adjoiamed.
ATTEST:
^ -~r O ^
Jack J. (fireenef. City Manage
oV Ifeil^n, Mayor
Bemell McClay, City I^^corder
FIRST MEETING OF TEE BUDGET CCMMITTEE AT 8:00 P. M. ON APRIL 17, 1978 at CITY HALL
Present: Budget Committee Mesmbers Roy Henderson, William Town, Lincoln Swain,
Ralph Stuller and Marion Green
Comcil Members Albert Niirmler, H. J. Patterson, H. F. Bethel, Robert
Townsend, Ben Henderson
City Attorney Stephen Miller
City Manager and Budget Director Jack Greene
Absent: John Stephens, Budget Ccannittee
Connie Gibbons, Council
Meeting was called to order Mayor Ronald Hanson called for nominations for
Chairman. The Names of Roy Henderson and Ralph Stuller were presented but withdrawn
at their request.
H. F. Bethel nominated William Town as Chairman. Ralph Stuller moved that a unanimous
ballot be cast electing William Town Chairman. Elected unanimously.
Ralph Stuller was elected Secretary of the Budget Carrmittee by a unanimous vote.
Budget Director Jack Greene went through the proposed budget item by item and
certain items were discussed.
Recess was called at 9:30 P.M.
Meeting reconvened at 9:30 P.M.
Some further discussion followed and it was decided that a second meeting" should
be called for 8:00 P. M. on Monday, J^ril 24 to allow time for further study.
Motion was made and passed that the meeting adjourn.
ATTEST:
Jack J. Greene, City Manager
Ronaia o. Hanson, Mayor
11 McClay,^ity Recoijder
SPECIAL MEETING OF TEE COMMON COUNCIL OF THE CITY OF REEDSPORT m APRIL 19,
1978 at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nittinler, Robert Townsend, Ben Henderson
H. J. Patterson, H. F. Bethel
City Manager Jack Greene
Absent: Connie Gibbons
Meeting was called to order by Mayor Ronald Hanson for the purpose of appointing
a seventh member to the Budget Camnittee.
Mayor Ronald Hanson appointed Carlin Williams; appointment was confirmed
unanimously by the Council members present.
Meeting adjourned.
ATTEST:
'Jack J(/Groyne, Ci
, Mayor
JC ^ ^
Bemell McClay, City Recorder
SECOSID BUDGET MEETING OF THE CITY OF REEDSPORT OSI APRIL 24, 1978 at 8:00 P. M.
AT CITY HALL
Present: Budget Ccninittee Menibers William Town, Chaiinranj Marion Green, John
Stephens, Carlin Williams, Roy Henderson, Ralph Stuller, Lincoln Swain
Council Menibers Ronald 0. Hanson, Mayor; H. J. Patterson, Connie
Gibbons, Albert Nininler, Ben Henderson, Robert Townsend
City Manager Jack Greene
City Attorney Stephen Miller
Finance Director Steve Herman
Absent: H. F.
Meeting was called to order by Chairman William Town.
Mayor Ronald Hanson introduced Carlin Williams as the new member of the Budget
Ccannittee appointed at a special meeting on i^ril 19, 1978.
Budget Ccnmittee manber Marion Green requested clarification of the function
of the Budget Ccitinittee. After discussion. City Attorney Stephen Miller stated
that in his opinion it is the duty of the Budget Camiittee to review the document
put together by City staff and determine if it is a reasonable document for the ^
operation of the City. If not reasonable, then it is the prerogative of the
ocsimittee to point out items or services to be cut.
Ralph Stuller stated that he sees the duty of the Budget Ccranittee to review
the document and decide if this bx^dget is a good solid budget, fair to the
City and fair to the taxpayers.
Chairman William Town stated that he sees the duty of the Budget Ccnmittee
to look at what is needed to operate the City in a reasonable manner and then
see if and vdiere cuts can be made.
The General Fund proposed budget was reviewed item by item with seme corrections
of previous figures made by the Budget Director.
Payments made to carry insurance for former City Administrator I. G. Johnson
were discussed.
Motion was made by Marion Green, second by Ronald Hanson that the item in the
amount of $416 for insurance for I. G. Johnson be stricken from the budget.
Motion carried. Ayes 9 Nays 2 Abstain 1 (Henderson)
April 24, 1978
Further action on this matter vdll have to be taken by the City Council at a
later date.
Salary adjustanents and merit pay were items discussed but no decisions made.
Itoion Green went on record that he believes the Police Department radar is
not a lease but capital outlay and not a proper purchase.
A $5000 item in the budget for si:5)port of the summer recreation program was
discussed. City Attorney Stephen Miller gave his legal opinion that the
expenditure is not allowable as it has been determined by a court case in Cottage
Grove that the City can not fund a program they are not running.
Motion was made by Ninmler, second by Hanson to vote on the budget as presented.
After discussion the motion and second were withdrawn.
MDtion was made by Hanson, second by Townsend to accept the budget as presented,
including the corrections of the Budget Director, and removing the $5000 item
for the sunnier recreation program.
Discussion. Ralph Stuller wanted more time for study. Pete Mulder protested
a graving dependency on federal funds to operate the City and suggested that it
is time the City gets a realistic amount from local tax money.
Motion failed to pass. Ayes 3 Nays 9
Motion was made by Townsend, second by Marion Green and passed unanimously
that the meeting adjourn and meet again tcanorrow night at 8 o'clock.
ATTEST:
O. Hanson, Mayor
^ack Jt^Gre^e, City Manager Bemell McClay, Ci^ Recorder
THIRD BUDGET MEETING OF THE CITY OF REEDSPORT ON APRIL 25, 1978 at 8:00 P. M.
AT CnY HALL
Present: Budget Ccninittee msnbers William Town, Chairman; Lincoln Swain,
Carlin Williams, Roy Henderson, John Stephens
Council Msjiibers Ronald Hanson, Mayor; H. J. Patterson, Connie Gibbons,
Albert Nimnnler, Robert Townsend, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller
City Finance Director Steve Herman
Absent: Marion Greene, Ralph Stuller, H. F. Bethel
Meeting was called to order by Chairman William Town.
Finance Director Steve Herman presented seme figures on projected taxes for the
ccxning year ^^ch shewed that the cost per thousand could possibly go down this
year even if the City budget exceeds the 6 per cent limitation due to added
taxable properties within the City.
Robert Townsen and James Mix, director, spoke in behalf of the recreation program.
Discussion showed that most people present were not in favor of abandoning the
program. City Manager Jack Greene mentioned the possibility of getting a C.E.T.A,
funded director. Mayor Hanson suggested that even though it had been determined
that it is illegal for the City to donate money, it might be possible to leave
the $5000 item in the biidget and try to work out seme other way of handling the
program.
Motion was made by Connie Gibbons, second by Robert Townsend to leave the $5,000
item for the recreation program in the General Fund Park and Recreation Fund.
Motion passed unanimously.
April 25, 197^
Llnooln Swain asked City Manager Jack Greene if he did in fact silready have a budget
worked out that stayed within the 6% limitation. Mr. Greene stated that he and
Finance Director Steve Herman had worked on making such cuts but had not been able
to get the budget within the 6%. Items vdiich would have to be removed would be
the codification of ordinances and all capital outlay. Cutting of contingencies
was suggested. Mr. Greene stated that such a cut would leave nothing for emergen
cies. Mr. Swain asked Mr. Greene if he wanted the budget comnittee to make the
cuts. Mr. Greene stated that the budget conmittee should say \tot items they want
cut. . .
Oiairman William Town stated that it w^ not his intent at the previous meeting
to turn the budget down but that he only wanted to ask for more time in vdiich to
study it.
Amounts budgeted for merit raises were questioned. John Stephens, Lincoln Swain
and William Town spoke against use of the merit system. Councilman Patterson
stated that he felt a merit system is good under a good administrator. Mayor
Hanson stated that he felt it would be unfair to City employees to do away with
the system just because the possibility for abuse exists. He further pointed ^ ^
out that city enployees have the right of appeal imder the Personnel Policy and ~~
that the City Council could have the final say in such cases. Grievance procedures
adopted are those approved by HUD. Councilman Robert Townsend stated that to
abolish the merit system takes away people's incentive and could possibly push
them into a union situation. If they go union it changes their \tole philosophy.
Mayor Hanson again stated that it was adoption of the Personnel Policy last year
that put the system into effect, he recognized the possibility of abuses but feels
that the Council should be able to deal with the situation. Budget Conmittee
member Carlin Williams stated that he was familiar with the merit system both as
an QTployee and as an administrator and feels that it works.
Motion was made by Nirnnler, second by Swain to stay within the 6% limitation.
Motion failed to pass. Ayes 3 Nays 7
Motion was made by Townsend, second by Gibbons to accept the budget as presented
with corrections noted and exceeding the 6% limitation in the amount of $48,882
and present it to the vote of the people. Motion carried. Ayes 9 Nays 1 (Swain)
The matter now goes to the City Council to set a date for election.
Meeting adjourned.
ATTEST:
'RDnald 0. Hanson, Mayor
^ Ja^ J. (SreeneT City Manager Bemell McClay, City Recoilder
SPECIAL MEETING OF Ttffi COMyOSf COUNCIL OF TEffi CITY OF REEDSPORT ON MAY 1, 1978
at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald O. Hanson, Council Mearibers Albert Niirmler, President;
Bdbert Townsend, H. F. Bethel, H. J. Patterson, Connie Gibbons
City Manager Jack Greene
City Attorney Stephen Miller
Absent: Councilman Ben Henderson
Meeting was called to order by Mayor Ronald 0. Hanson.
LIQUOR LICENSE RENEWALS
Motion was made by Bethel, second by Patterson that all existing liquor licenses
within the City of Reedsport be renewed.
Discussion. There were no adverse reports frcm the Police Department.
Motion passed. Ayes 5 Nays 0
LhriTKR REGARDING Fn.T.TNG OF McINTOSH SLOUGH
A letter directed to Mr. A. J. Hineman, Corps of Engineers, Portland, was presented.
The letter was signed by E. D. W^nes, Planning Director, City of Reedsport, and
Thcmas E. Hedgepeth, City Planning Comnission Chairman, and stated the following:
"The City of Reedsport feels that the filling of Mclntosh Slough would conform
to the existing Ccstprehensive Plan for the area and would be in keeping with the
desires of the Land and Water Use Plan for the Utapqua Estuary adopted December 8,
1975 the Cil^ of Reedsport. In light of these conditions, the City has no
objections to the issuance of the fill permit for the filling of Mclntosh Slough."
Motion was made Niranler, second by Gibbons that Mayor Hanson be authorized
to sign the letter approving the filling of Mclntosh Slough. Motion passed.
Ayes 5 Nays 0
OMRACT BETWEEN COiyByiUNITY DEVELOPMENT PROJECT, CITY OF REEDSPORT AND SOUTHWESTERN
OREGON CgyMUNITY IfTICXi cayiMnTEE
A contract outlining services to be performed by the Southwestern Oregon
Ccanmmity Action Ccranittee and responsibilities of the City of Reedsport in a
housing rehabilitation program using Ccanmiunity Development Funds of the City of
Reedsport was presented.
Marilyn Townsend, Project Coordinator for the City of Reedsport, explained the
program. $7500 was budgeted in the 1977-78 budget for use of Ccnirajnity Development
Funds to provide materials for insiilation, window improvements etc. for hcmes
in the low inccme bracket. $8,000 has been biadgeted frcm these funds in the
1978-79 biidget. Southwestern Oregon Conrnmity Action will furnish the labor
through C.E.T.A. and will direct the work. City Building Officials will inspect
all work to see that it is 1:5) to standard.
Motion was made by Patterson, second by Gibbons that Mayor Hanson be authorized
to sign the contract between the City of Reedport and Southwestern Oregon
Ccsnttunity Action Comnittee for \ise of Ccitinunity Development Funds in the housing
rehabilitation program as outlined. Motion passed. Ayes 5 Nays 0
ENGpiEERING AGREEMENT AND APPLICATiaSI FOR TRAFFIC STUDY
Motion was made Tcwnsend, second Patterson to authorize Mayor Hanson to
sign the i^lication for Tr^fic Study and Engineering Agreement with HGE, Inc.
as approved by the Council at the regular meeting of i^ril 10, 1978. Motion
passed. Ayes 5 Nays 0
ORDINANCE #555 CALLING FOR BT^GET ELECTION ON MAY 23, 1978
Ordinance #555 was read City Attorney Stejtoi Miller - Shall the City Council
of the City of Reedsport, Douglas County, Oregon, levy a tax exceeding the
limitation of Section 2, Article XI, of tlie Oregon Constitution (6% limitation)
for the fiscal year 1978-1979, in the sum of $314,022.00 of vdiich $48,882.00 exceeds
the limitation set forth in Section 2, Article XE of the Oregon Constitution?
Without the approval of the voters, the City of Reedsport Common Council has
authoril^ to levy only the tax base of the district, which is $265,140 including
previous authorized bonded indebtedness. Which sum, together with available
non-tax revenue is insufficient to provide the funds necessary for maintaining
the necessary staff, and to meet the normal operating costs of ttie City, as
well as make provision for equipment replacement and acquisition, so as to
provide adequate facilities and services for the City of Reedsport.
May 1, 1978
If this measure is approved, the operating budget to be financed by local taxes
for the tax year 1978-1979 will be $33,118.00 less than the operating budget
financed by local taxes for the preceding year.
Motion was made by Patterson, second by Townsend to adopt Ordinance #555 calling
for a budget election on May 23, 1978. Motion passed. Ayes 5 Nays 0
HGE, INC. REPORT C^T SEWERAGE FACILITIES IMPR3VEMEINT PROJECT
Roy Erichsen; Pat Curran, Manager of the HGE, Inc. Portland office; Mike Wierima,
Project Engineer, reported on progress of work on the sewerage facilities
iirprovements for the City of Reedsport. Pat Curran stated that for several months
work has been concentrated on Phase II which involves conpletion of plans and
specifications for the sewerage irtprovenents, studying the most econemical methods
of treating prdDlems to conform to E.P.A. standards. Previous studies had ^
indicated excess infiltration of storm water into the system. In Phase II
decisions had to be made as to how much of this infiltration should be treated
and how much should be eliminated.
Mike Wierima, project engineer, reported that the work being done roughly covers
two phases:
1. Rehabilitation of existing sanitary system - pipe lining and chemical
grouting - storm drain construction
2. Treatment plant expansion and renovation of punnp stations
Plans for the sanitairy system rehabilitation are roughly 50% ccnpleted and plans
for sewage treatment plant expansion and renovation of the puitp stations are
75% ccarpleted. During the next 3 to 5 wedcs plans will be brought to a stage
vdiere some cost estimates can be made.
Questions were asked as to vAiy a plant built in 1970 already is in need of
expansion. Mr. Wierima and Mr. Erichsen es^lained that the plan^^ designed by
CH2M Hill, was considered to be adequate through 1985. However, ^cessive
infiltration and inflow into the system has pushed this date up by several years.
At the present time the City has to by-pass the treatment plant during heavy
rains and discharge into the Schofield Rive, vdiich is illegal.
Connie Gibbons suggested that a second treatment plant might be more economical.
Roy Erichsen explained that this is one of the things v^ch woiold have to be
considered vAien new developments are added to the city. Pat Curran explained
that most areas have found it more feasible to go to larger plants and eliminate
small scattered treatment plants. Seme time was spent discussing septic tank
dumping into the treatment plant. Roy Erichsen stated that very shortly the State
will allow this to be done at only a few specified plants as*most treatment plants,
including the Reedsport plant, are not designed to treat sludge.
Mike Wierima furnished plans for the Council to study after the meeting and
stated that they will keep the City informed on the status of detail plans.
Roy Erichsen stated that within the next year it will be necessary for the City
to go to the people for approval of approximately a million dollar bond issue
to finance conpletion of the sewerage iitprovements. In the meantime planners
should be taking a look at land use and problems relative to further city
expansion. When new areas are opened plans should be made to go to E.P.A.
again for seme of the 75% funding that is available for sewerage expansion.
Meeting adjourned.
ATTEST:
Ronald'b. Hanson, myor
^Jack J.f^eeife, City Manager Bernell McClay,^ity Recorder
MINUTES OF TEE SPECIAL MEETING OF TtJE CXMOSI COUNCIL OF THE CITY OF REEDSPORT
EXDR THE PURPOSE OF HOLDING A PUBLIC HEARING ON TEffi SMALL CITIES PROGRAM -
COMPREHENSIVE GRANTS OF THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
ON MAY 8, 1978 at 7:30 P.M. at CITY HALL
Present: Mayor Ronald 0. Hanson
Coimcil Meartibers Albert Ninmler, President; H. J. Patterson, Robert
Townsend, H. F. Bethel, Albert Niinmler
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order Mayor Ronald O. Hanson for the purpose of holding
a Public Hearing on Small Cities Program, Ccnprdiensive Grants of the United Stetes
Department of Housing and Urban Developnent. Council will receive oral and written
ccnments regarding possible lases of these funds.
Project Coordinator, Marilyn Townsend, explained the program imder vMch the City
of Reedsport will apply for a total budget of $1,600,00 for a three year period.
Projects planned for the three year program are;
1. Fire station
2. Water, storm sewers, curbs, gutters, street rehabilitation
3. Housing rehabilitation
An intensive hone sucvey was conducted in an area bounded by the Schofield River
on the South, the Ufrpqua River on the Northeast, Elm Street on the East and
Highway 101 on the Northwest. One hundred ninety seven of two hundred forty
families were contacted. This area qualifies in the low income category.
The following presentation was received from the Reedsport Day Care Center
requesting consideration for use of seme of these funds.
Reedsport Day Care Center
P.O. Box 146
3520 Frontage Road
Reedsport, Oregon 97467
271-4932
State and Federally licensed day care facility. Presently licensed for thirty (30)
children ranging in age frcm 6 weeks to 12 years. Fo\ir (4) eitployees at this
tirne (cook, head teacher, teacher's aid, director). Application pending for
non-profit status. Eligible for CSD, County (Douglas), USDA and CETA (Manpower)
funds. Manpower funds are paying H wages for the teacher's aid. Three other
enployees are volunteer with funding frcm above sources making wages retroactive.
Changes that can be made to the building to increase the number of children
receiving care are:
1. One additional sink in each bathrocm
2. A faculty bathrocm added
3. Additional educational and play equipnnent (inside and outside)
4. Carpeting for safety reasons
5. Office equipment
6. Refrigerator for food storage
Submitted /Sharon L. Davis, Director
MDtion was made by H. F. Bethel, second by H. F. Patterson that the City of
Reedsport submit an application to the Department of Housing and Urban
Development for funds under the Samall Cities Program, Conprehensive Grants.
Passed Iftianinnously. Ayes 5 Nays 0
Meeting adjourned.
ATTEST:
Ronald O. Hanson, Mayor
JadFjT^ Bemell McClay, Cityfescorder
RE3GULAR MEETING OF THE CXMON COUNCIL OF THE CITY OF REEDSPORT OSI MAY 8, 1978
at 8:00 P. M. AT THE CITY HALL
Present; IVfeyor Ronald 0. Hanson
Council Mean±iers Albert Nirtinler, President; H. J. Patterson, H. F.
Bethel, Ben Henderson, Robert Townsend, Connie Gibbons
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order by Mayor Ronald Hanson.
Invocation was given by Albert Nimnler.
Minutes of the Regular Meeting of i^ril 10, and the Special Meetings of i^ril
17 and May 1, 1978 were approved.
Mayor Hanson introduced visiting high school students vdio were participating
in Student Govemmsnt Day. Students present were Teresa Smith, Mayor; Sar^a
Nborlander, Lucille Frame, Julia Standish, Council IVtenibers; and Sonja Reed,
City Recorder.
ORDINANCE #556 - AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE
REVENUES - Pursuant to ORS 471.810, the City hereby elects to receive State
Revenues for the fiscal year 1978-79. Discussion.
Motion was made by Townsend, second by Henderson to adopt Ordinance #556.
Motion passed. Ayes 6 Nays 0
BICENTENNIAL PARK ROADWAY AGREEMENT WITH DEPARIiyiENT OF TRANSPORTATION, HIGHWAY
DIVISION, PARKS AND RECREATION BRANCH
City Manager Jack Greene presented an agreonent to be negotiated in order to
obtain Federal Land and Water Conservation Funds for the Bicentennial Park
Roadway, City of Reedsport. Motion was made by Henderson, secon d by Bethel
authorizing Mayor Hanson to sign the agreement as presented. Motion passed.
Ayes 6 Nays 0
PACmC SECURITY BANK REQI^T FOR ONE WAY ALL^
Louis Lorenz, Executive Vice President of Pacific Security Bank, presented a
request that the City designate the alley behind Pacific Security Bank as a
one way alley. Request stated that they wished the entrance to the bank parking
lot to be on 19th Street and the exit on 20th Street to facilitate the flow of
traffic and avoid the hazards now present in the use of the bank drive-up and parking
facilities. Disoission.
Motion was made by Niitinler, second Bethel to approve the request for one way
alley made by Pacific Security Bank, subject to approval of the City Planning
Cortinission. Motion passed. Ayes 6 Nays 0 Student Council voted
unanimous approval.
Motion was made by Nimnnler, second by Patterson to withdraw request for stop
sign on the alley at 19th and request that it be placed at the alley on 20 th.
Motion passed. Ayes 6 Nays 0
Students voted unanimoiosly in favor of motion as stated.
A traffic hazard due to loading and unloading at the Coho Marina was discussed.
Planning Ccsimission and Chief of Police Selhy were requested to study the matter
and make reccamiendation.
RECCMCTDATIONS REGARDING POSITION OF MUNICIPAL JUDGE
City Manager Jack Greene reported that a carmittee made up of Ben Henderson,
Albert Nimmler and Jack Greene met on i^ril 27 and made the following recoitinendations:
1. The Municipal Judge shall be on a monthly salary and not
required to work any given nuniber of hours.
2. The City Council should have the City Attorney draw up a
working agreement for the position of Municipal Judge with the
working conditions a part of the agreement.
3. The subject of inccne tax being deducted was also discussed.
Under I.R.S. rules the Judge does receive a salary and City is
required to withold the taxes. The City Attorney may agree that
under an agreement this may not be required.
Recatmendations were discussed. Municipal Court Judge Patricia Van Leuvan
requested that the Council vote on reccannendation #1 and then have a working
May 8, 1978
agreeament made vp on that premise containing the guarantee that payment
be made on a itonthly basis.
Motion was made by Nimnler, second by Patterson that the City pay the Municipal
Judge a regular monthly salary with no specific hours.
Discussion. Vforking agreement will be drawn up by City Attorney Stephen Miller
and presented at the next reg\iLar Council meeting.
Motion passed. Ayes 6 Nays 0
INSURANCE AUDIT REPORT
City Manager Jack Greene reported that he had requested a consultant, Sam
Huston, to make a study of the insurance program of the City of Reeds^rt so
that it could be determined if the City could realize si±>stantial savings by
insuring through the State Risk Management program. Mr. Huston had pointed
out that the Fullhart Insurance Agency is doing a very good job for the City.
Mr. Robert Fullhart discussed aspects of the program with the Council. He
stated that it appeared that sane savings could be realized by insuring with
the State but that the program is new and there are still many unanswered
questions. Travel Insurance for pxablic officials traveling on City business
was discussed at length. Mr. Fullhart stated that he will study the matter
and report back to the council. He stated that it will be necessary to study
the insurance needs of the City further and make an evaluation of both private
and State insurance before reccmrendations can be made.
EMPLOYMENT AGREE3yiENT WITH CITY MANAGER
A proposed employment agreement with the City Manager was discussed. Mayor
Hanson recotinended that the agreement be adopted as it gives protection to
the City as well as to the City Manager. Changes in some wording were suggested.
Motion was made by Bethel, second by Ninmler that Section 3A "Termination and
Severance Pay" be changed to read three months instead of four months.
Motion passed. Ayes 7 Nays 0
Stxjdent council approved unanimously.
Motion was made 1::^ Ninmler, second by Bethel to delete Section 9 "Civic Club
Membership". Motion failed to pass. Ayes 2 Nays 5
Motion was made by Bethel, second by Nimnnler to table action on the agreement
until Mr. Fullhart can give an insurance report on Travel Insurance for
elected officials. Motion failed to pass. Ayes 3 Nays 4
After further discussion of travel insurance. City Attorney Stephen Miller was
instructed to draw up another enployment agreonent making corrections requested.
Action will be taken at the next regular meeting.
RESOLUTION 78-4 - ESTABLISHING A DEFERRED COMPENSATION PLAN
City Manager Jack Greene stated that it is necessary to pass such a resolution
in order that he may have his account with the International City Management
Association Retirement Corporation changed frciriLincoln Cily to Reedsport.
Other city employees vdio qualify can join at no cost to the City. City
Attorney Stephen Miller explained the plan.
Motion was made by Townsend, second by Patterson to adopt Resolution 78-4.
Motion passed. Ayes 7 Nays 0
RESOLUTION 78-5 - A resolution opposing annexation of an area in the Gleneden
Beach vicinity to the Central Lincoln Public Utility District. Discussion.
Motion was made by Nimnnler, second by Patterson to adopt Resolution 78-5.
Motion passed. Ayes 6 Nays 1 (Townsend)
DEED FOR SALE OF URBAN REME^L PROPERTY
Marilyn Tcwnsend, Ccnitiunity Development Program Manager, presented a Bargain
and Sale Deed stating that the Urban Renewal Agency of the City of Reedsport
in consideration of four thousand nine hundred fifty dollars does grant,
bargain, sell and convey to Robert Calcote and Sandra Calcote, lot sixteen,
Block fifty-one. Amended Plat of Railroad Addition, City of Reedsport. Deed
is given subject to the condition that Grentees shall begin construction of
a building on said premises within six months of the date hereof. If not so
begun, said real property shall revert to the City of Reedsport.
May 8, 1978
MDtion was itiade Nirtroler, second by Henderson to authorize Mayor Hanson
to sign deed for sale of Urban Renewal property as described, to Rc±)ert
and Sandra Calcote, subject to the conditions outlined. Motion passed.
Ayes 7 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported on the League of Oregon Cities Regional
Meeting in Roseburg. He stated that it might be possible to get League personnel
to come to Reedsport and repeat the training session for City Council members
if people so desire. Council msnibers expressed interest and Mr. Greene was
instructed to see vto.t can be worked out.
Meeting adjourned.
ATTEST:
Mayor Ro 0. Hanson
(7 J/ Gr^i^,"^ty Manager
C
ell McClay, Cil^ Recorder
MINUTES OF THE SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
FOR THE PURPOSE OF HOLDING A PUBLIC HEARING ON THE CITY BUDGET ELECTION ON
lyONDAY MAY 22, 1978 , 8:00 P.M. AT THE CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members H. J. "Pat" Patterson, Robert Townsend and Ben
Henderson
City Finance Director Steven Herman
City Manager Jack J. Greene
Absent: Albert Nimnnler, President, Connie Gibbons and H. F. Bethel
The meeting was called to order by Mayor Hanson for the purpose of holding a
public hearing for the City Budget Election to be held on Tuesday, May 23, 1978.
There was one ccnitient frcm the audience that "It is a good budget." No further
input was received frcm the public.
Another special meeting for the purpose of canvassing the votes will be held on
Wednesday, May 24, 1978 at 7:00 p.m. at City Hall.
Meeting adjourned.
ATTEST:
, Mayor
ruack J. e. City Manager ' Shirli^ *1cAninch, Clerk
425
SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF REEDSPORT ON MAY 25, 1978 at 7:00
P. M. AT CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Niitinler, President; Connie Gibbons, Robert Townsend,
H. J. Patterson
City Manager Jack Greene
Finance Officer Steve Hennan
Absent; H. F. Bethel, Ben Henderson, City Attorney Stephen Miller
Meeting was called to order by Mayor Ronald 0. Hanson.
CANVASS OF VOTES - CITY TAX LEVY ELECTIOSr (Budget)
The City of Reedsport presented for a vote of the people on May 23, 1978 the
following proposition; Shall the City Council of the City of Reedsport, levy a
tax exceeding the limitation of Section 11, Article XI of the Oregon Constitution
(6% limitation) for the fiscal year 1978-1979, in the sum of $314,022.00 of vMch $48,882
exceeds the limitation set forth in Section 11, Article XI of the Oregon Constitution.
City Finance Director Steve Herman presented the following tally of votes;
Yes, I vote for the levy 352
No, I vote agains the levy. 653
Total votes 1005
City Council received the report and called for a Budget Meeting to be set for
June 5, 1978 at 8:00 P. M. at City H^l.
Meeting adjourned.
ATTEST;
ck J. eene,^ City Manager
L, Mayor
JL--^
Bemell McClay^City Recorder
SPECIAL MEETING OF THE CQMNOSf COUNCIL OF THE CITY OF REEDSPORT OH JUNE 5, 1978
AT 8:00 P.M. AT CITY HALL
Present; Mayor Ronald 0. Hanson
Council Members Albert Niitinler, President; Robert Townsend, H. J.
Patterson, Connie Gibbons, Ben Henderson
Budget Comnnittee Members Carlin Williams, William Town, Roy Henderson,
John Stephens
City Attorney Stephen Miller
City Manager Jack Greene
City Finance Director Steve Herman
Absent; H. F. Bethel
Meeting was called to order Mayor Ronald O. Hanson
ORDINANCE 503A - AN ORDINANCE REPEALING ORDINANCE NO. 426 and 503 PROVIDING
FOR PROCEDURE OF THE MUNICIPAL COURT OF THE CITY OF REEDSPORT, DOUGLAS COUNTY
OREGON; PROVIDING FOR A PRO-TEMPORE JUDGE; PROVIDING FOR THE EFFECTIVE DATE OF
TEES ORDINANCE;AND DECLARING AN ESyiERGENCY
City Attorney Stephen Miller presented Ordinance 503A, esqjlaining reasons for
need of ordinance.
Motion was made by Patterson, second Ninmler to adopt Ordinance 503 A with
Qtergency clause. Discussion. Motion passed. Ayes 6 Nays 0
ACTION ON CITY BUDGET
City Finance Director Steve Herman went through the proposed City budget explaining
cuts viiich had been made to bring it within the 6% limitation. Most cuts had been
made in salaries.
June 5, 1978
MDtion was made by Patterson, second by Henderson to adopt the biJdget as presented.
Discussion. Budget Ccmmittee members concurred with Council that there was no
choice but to accept the biidget with cuts as presented. Budget members John
Stephens and Carlin Williams stated that they felt that should more money became
available at a later date, adjustment of salaries should be a first priority.
lybtion passed. Ayes 6 Nays 0
Meeting adjourned.
ATTEST;
, Mayor
Jacku City Manager Bemell M^Clay, City Recorder
REGULAR MEETING OF TEffi COMMON COUNCIL OF TEffi CITY OF REEDSPORT ON JUNE 12, 1978
AT 8:00 P.M. AT CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Ninmler, President; H. J. Patterson, Robert
Townsend, Connie Gibbons, Ben Henderson
City Manager Jack Greene
City Attorney Stephen Miller
Absent: H. F. Bethel
Meeting was called to order by Mayor Ronald Hanson
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of May 8, 1978 and the special meetings of May 22,
May 25 and June 5, 1978 were approved.
PUBLIC HEARING ON STKtabrr VACATION - Said vacation would include ten feet on the
westerly side of Third Street between Fir Street and Elm Street and ten feet on
the easterly side of Third Street between Fir Street and Elm Street.
City Planner Ed wynes explained that the street would be reduced fron 80 ft.
to 60 ft in width. Action had the support of property owners in the area. Planning
Ccnmission reoamnended that this action be taken.
City Attorney Stephen Miller presented an Ordinance for requested street vacation.
Motion was made Townsend, second by Gibbons that Ordinance be tabled mtil
the July regular Council meeting. Motion passed. Ayes 6 Nays 0
LCWER UMPQUA REO^EATION PROGE^ ,
A small delegation protested the removal of a $5000 item from the budget for
financing the recreation program. City Manager Jack Greene explained that the City ]
had been advised by City Attorney Stephen Miller prior to the budget election that
it is illegal for the City to fund this program unless the program is run by the
City. Opinion was based on an Attorney General decision. Mr. Greene suggested that
this might be an appropriate time for interested citizens to think of organizing
a Recreation District. Possibilities were discussed. City Attorney Stephen Miller
stated that he would assist with the legal work of forming such a district. City
Manager Jack Greene pledged City help in every way possible. Anna Plov asked if
it would be ^ssible to use the Ccrannonity Building for volley ball. Both Mayor
Hanson and City Manager Jack Greene stated that they believed that something could
be worked out.
RESOLUTION 78-6 TO MAKE APPROPRIATIONS AND LEVY TAXES FOR THE 1978-79 FISCAL YEAR
Motion was made Henderson, second by Patterson to approve Resolution 78-6 to
make appropriations and levy taxes for the 1978-79 fiscal year. Motion passed.
Ayes 6 Nays 0
June 12, 1978
RESOmriON 78-7 AUTHOKEZING JMPK^VEMEaSITS TO 22nd STE?EET FROM WINCHESTER TO RIDGEWAY
City Manager Jack Greene ej^lained that this street would gnal i fy for state aiH for
in^jrovements. Discussion.
Motion was made by Gibbons, second by Niirmler to adopt Resolution 78-7. Motion
passed. Ayes 6 Nays 0
AGREEMENT AUTHORIZING IMPROVEMENTS TO 22nd STREET FROM WINCHESTER TO RIDGEWAy
Motion was made by Nimnler, second by Henderson authorizing signing of an agreonnent
for inprovements to 22nd Street from Winchester to Ridgeway. Motion passed.
Ayes 6 Nays 0
RESOLUTIOJ 78-8 A RESOLUTION SETTING RETAINER AND SALARIES FOR CITY ATTORNEY,
CITY MANAGER AND MUNICIPAL JUDGE AS LISTED
^ Jack J. Greene - City Manager $19,500.00
Patricia Van Leuvan - Municipal Judge 5,400.00
Stephen H. Miller - City Attorney 14,400.00
Motion was made by Townsend, second by Patterson to adopt Resolution 78-8.
Motion passed. Ayes 6 Nays 0
AUDIT PROPOSAL
Audit proposal suixnitted by Gaylord Vaughn for the amount of $2,400 for annual
audit for the year ended June 30, 1978 was discussed.
Motion was made by Patterson, second by Gibbons to accept the audit proposal
sutanitted Gaylord Vaughn. Motion passed. Ayes 6 Nays 0
REQUEST FOR OPENING OF ALLEY BEHIND STAMPERS TIRE COMPANY
Ed wynes esqjlained request by Stanpers Tire Ccnpany for opening of the alley
bdiind their store for use as an exit for vehicles. Planning Conmission had
recotitiended that this request be granted if engineering could show that it would
be a feasible project. All property owners within a 200 ft. radius had been
notified. No one from Staitpers was present and the request was tabled until nejct
meeting. i. l.:
REVISED RULES FOR COMMUNITY BUIIDING
1. The building may be used by any groip, civic charitable, fraternal
organization. No private parties would be allowed. Proof of insurance
may be required.
The City of Reedsport will have priority for the use of the building.
2. The building can not be used as a business or profit making enteprise,
except the Coimiunity Bazaar.
3. The building must be left clean and all items removed after the event
is over. Should cleaning be required, an extra charge of $8.00 per hour
will be charged.
Groups using the storage area will be charged an annual fee of $12.00.
The City will not be responsible for any items left in the building
storage area or any other area.
4. No food will be served in the Council Chambers.
5. No smoking in posted areas.
6. No liquor will be sold in the building.
7. Public dances must arrange for policing which is required.
8. The following rates are reccninended:
Any activity Monday through Friday would be charged a rate ranging frcm
$5.00 to $25.00. The fee would depend on the size of group and activity.
Any activity on Saturday or Sunday would be a minimum of $40.00 and if
overtime is required, include the cost of overtime also.
June 12, 1978
Note: We have arranged to have the building open on Tuesdays and Thursdays evenings
from 5:00 P.M. to 8:00 P.M. for anyone who wishes to use it for sports. No skates.
Motion was mde by Nittmler, second Tcwnsend to approve the rules for the
Ccanrinunity Building as presented. Motion passed. Ayes 6 Nays 0
EaytPLOYEE AGREEmJT WITH CITY MMSRGER
Agreeament was discussed.
Motion was made by Patterson, second by Henderson to approve the Etrplqyee Agreement
with City Manager as presented. Motion passed. Ayes 6 Nays 0
JOB CLASSIFICATION FOR MUNICIPAL JUDGE
City Attorney Stephen Miller presented an Eirployment Agreonnent with Municipal Judge
Patricia Van Leuvan effective July 1, 1978.
Motion was luade by Ninmler, second by Henderson to adopt Bnnployment Agreement
with Municipal Judge Patricia Van Leuvan. Motion passed. Ayes 6 Nays 0
ZONE CHANGE REQUEST FOR PROPEEm: ADJACENT TO COVEISEVNT METHODIST CHCIRCH
City Planner Ed W^nes explained request for zone change frcm Rl to R2 for property
adjacent to Covenant Methodist Church. Planning Oanmission reccxnmended that zone
change be allowed.
Motion was made Niitimler, second by Patterson to approve zone change from Rl to
R2 for property adjacent to Covenant Methodist and to approve signing of appropriate
ordinance vAien it is presented. Motion passed. Ayes 6 Nays 0
ZOSE CHANGE REQUEST - Parts of Block 7 and 8, Rainbow Addition
City Planner Ed Wynes explained request that property in Block 7 and 8 Rainbow
Addition as outlined be rezoned Light Industrial (M 1) to Coitinercial (C 2). Five
applicants had petitioned for this change vdiich involves approximately 12 lots.
Planning Ccnmission has given approval.
Motion was made by Ninmler, second by Patterson to approve action of the Planning
Ccranission and to approve signing of appropriate ordinance v^en it is presented.
Motion passed. Ayes 6 Nays 0
REQUEST FOR STREET VACATION - 1HIRD STREET?
Bob Fullhart explained urgency for action on request for street vacation of a
portion of Third Street between Fir Street and Elm and requested that Ordinance
# 557 be taken off table and action taken. Discussion
Motion was made by Henderson, second by Niranler to take Ordinance 557 off table.
Motion passed. Ayes 6 Nays 0
Recess - 9:00 P.M.
Meeting re-convened - 9:10 P.M.
ORDINANCE 557 - AN ORDINANCE VACATING A PORTION OF THIRD STREET ABUTTING LOTS
1, 2, 11 and 12 of BLOCK 81 and LOTS 7, 8, and 10 OF BLOCK 80, ALL IN THE AMENDED
PLAT OF RAILROAD ADDITION TO THE CITY OF REEDSPORT
Motion was made by Niiranler, second by Patterson to adopt Ordinance 557. Motion
passed. Ayes 5 Nays 0 Henderson absent
ORDINANCE 260 A - AN ORDINANCE DEFINING CRIMINAL OFFENSES: PROVIDING PENALTIES
THEREFOR: REPEALING ORDINANCE 496 A; AMENDING ORDINANCE NO. 260; AND DECLARING
AN EMERGENCY
Motion was made by Townsend, second by Patterson to adopt Ordinance 260 A
Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported that the Fullhart Insurance Agency had submitted
an insurance proposal for the year 1978-79 that was conparable to that offered by
the State. Mr. Greene reccarmerKied that the City stay with the local agency.
ttord has been received frcm the D.E.Q. that the City of Reedsport sewer inprovement
project was number 20 on the list of approved p2X)jects.
A ce]^ficate of i^reciation has been received frcm the Elks Lodge for City
participation in Student Government Day.
The dog poimd has been inspected by the State and found to be in carpliance with
all requirements.
June 12, 1978
REPORT OF MZ^OR
Mayor Hanson reported that he has six letters on file from vdiich to make an
appointment to the Planning Ccaranission. Appointment vdll be made at the next
regular meeting.
A joint meeting of the Planning Ccnmission and the City Council will be held at
8:00 P.M. on June 13, 1978 to hold a Public Hearing on a requested annexation
and rezoning of property.
Meeting adjourned.
ATTEST;
in. Mayor
Ja J. -Greene, City Manager Bemell McClay, Ci' Recorder
JOINT CITY COUISCIL/PIANNING CCXMESSiaJ MEETING OST TUESDAY, JUNE 13, 1978 at
8:00 P. M. at CITY HALL
Msrribers Present; Mayor Hanson, Council Meinibers Bob Tbwnsend, Connie Gibbons
Ben Henderson, Al Nirtmler, Pat Patterson; Planning Ccanmission
Meambers Tcm Hedgepeth, Heinz Kaufinann, Al Etorsey and Larry Meyer
Members Absent: Councilman Shorty Bethel; Planning Ccnmission Members Bob Cline
and Henry Knowlton.
Approval of Minutes; The minutes of the May 23, 1978 meeting were approved
as written.
Special Joint Meeting between the CcMon Council and the Reedsport Planning
Ccnmission - Annexation, to iricliide the zoning of the property to R-2/PUD, ccannonly
known as Hanson's Wrecking Yard;
Steve Miller, City Attorney conducted the joint session.
Ed wynes: Referred to the memo he had sent to all of the Council meaiibers and
the Planning Ccsimission Menibers giving the background information. Mr. Wynes
also referred to a letter from the applicant dated May 25th spelling out his
intentions, dgagirfag and reasons behind the request that the annexation be considered
with an R-2 zone. The property in question abuts Scott Terrace which is to the
west and to the north and in referring to the map the property is actually located
at the southerly end of 22nd Street and that portion of Scott Terrace actually
includes part of the street that leads into vdiat is ccantionly known as Hanson's
Wrecking Yard. The property then extends southward.
Steve Miller: How does this ccnply with the City's Ccaftprehensive Plan?
Ed wynes: The City Ccnprdiensive Plan currently has that area designated as
residential, vAiich would meet the requirements. Its present use as a wrecking
yard is not in conformity with the Conprehensive Plan nor with the County Zoning
Ordinance, \Aiich has the property zoned as residential also.
Jerry Stafek, Eugene: I am one of the developers and buyers of the prop^ty.
I would like to reiterate only one conment that Mr. V^^es has mentioned in regard
to the development of the property. The map presented tonight is merely an idea
not vAiat we are going to do. The choice of designatd.on of the zoning, I feel
gives us the greatest flexibility for meeting a broad avenue of needs. The slope
is the biggest problem and that is v^y we are requesting a planned development.
This would allow more satisfactory utilization of the land. With the R-2 development,
we are trying to achieve something here that allows lower land cost with a higher
density, given the current market conditions.
430
June 13, 1978
Steve Miller: Have you done any kind of inarketing approach to see if there is
a need for housing of this type in the Reedsport area?
Jerry Staf^: Yes. At the present time rental housing it seeans is the big
question, is there any available? We found that there was a very limited amount,
in fact there was rtore in the rental housing than in the single family housing for
outright purchase (more units available for rentals or rental units than there
vrould be for hcmeowners).
Steve Miller: Is there a scarcity of rental housing units and single family
dwelling lots in the City of Reedsport?
Jerry Stafek: Definitely.
Ed Wynes: Gave definition of R~2PUD. Mb PUD zone per se, should actually be
classified as ov^zone, should be an underlying zone underneath it. Discussion
followed.
Steve Miller: Your concern is that it be zoned R-2 and you're going to cone
back in with PUD proposal.
Jerry Stafek: Yes, I was thinking that R-2/PUD procedure was all classified as
one thing and I see now that it is not.
Discussion followed on Fern Acres - hew much housing or lots are still available-
Jack Greene - it is basically 80% wrapped up. Any other subdivisions approved that
have vacant space? There is one to be approved tonight vihich has 6 lots, and there
is another subdivision that has preliminary approval that has 8 lots. Do not have
a large amount of available land within the ccmmunity that has not been developed.
Steve Miller: WDuld like to make a part of the record, the May 25th letter frcm
Jerry Stafek; June 9th itono fron Ed V^es; the City's Coiprehensive Plan; the
PUD Ordinance; the Zoning Ordinance and a copy of Notice of Public Hearing.
Tom Hedgepeth: Are the sanitation lines to service this area adequate to service
that large of a developnent?
Jack Greene; Yes.
Ibm Hedgepeth: Is our sanitation plant large enough? Does it have enough capacity
yet to handle more?
Jack Greene: The treatment plant is in the process of having new plans in the
working for expansion of the plant.
Discussion followed on access on 22nd - vAio owns it. Lot 29A in Scott Iterrace
is owned by the City and was to be left open for a future street {not enough room
there to provide proper slope easonents, would probably revert back to the owners
of Scott Terrace). 22nd Street actually terminates north of Hanson's property.
How long has access been in use - about 20 years.
Mayor Hanson: If the right of access is as narrow as the present roadway, that
is not an adequate street to serve this many proposed units.
Question came up of how wide is the entrance into Hanson's property - about 3
feet less than 22nd Street.
Jerry Stafek: This one parcel of property on the adjacent Scott Iterrace, Mr.
V^es indicated that because of the width being only 50 feet, that there might
be a slope easement problon with putting a street in there. The question in ny
mind, would the City of Reedsport consider a trade off of that particular parcel
back to the developers or owners of Scott Terrace and the access on 22nd and
would seem to me to be a legitimate request or a solution to the problem, it
certainly is a problon.
Mayor Hanson: Does not think the access problan is insurrrountable. I would
like to throw out for your consideration the possibility of delaying annexation
but providing water and sewer. I say that because the City budget just went
down for defeat, that is the excess over the 6% limitation. If we annex this
property as it lays today, we get increased costs in services that we must
render. If we could delay annexation and guarante^ou sev*^r and water services,
mtil such time the property is developed and has considerably more value than
it has at the present, it would also raise our tax base up to where it would
come a little bit closer to being self-supporting. Ito me at least on the face
June 13, 1978
of it, that would have considerable advantage. Would a contract situation
be agreeable with you?
Jerry Stafek: On the surface I can see vAiat the problems that might arise
except one. Going back and going through a subdivision request, we would have
to start all over again with the County. We would be delayed almost ininediately
for 45 to 60 days.
Ed Wynes: One thing too, the City would not have as much input, total development
package if the County was to administer it, as it WDuld if it was in the City
limits.
Discussion followed on contract agreement, financing - could be a problon.
Problems that could arise frcm getting adequate financing on property to be
developed that is outside of the City limits, to be annexed after a certain
percentage of the land has been developed. Question came up, could the City
give a conditional annexation?
It was decided this meeting would be continued so that seme of the problems
vMch were brought out, such as street access, contract annexation, etc., could
be researched more thoroughly and also take into consideration trading off Lot 29A
in Scott Terrace.
The continmtion of the joint meeting is set for Monday, June 26th at 8:00 P.M.
Joint meeting adjourned at 9:50 P.M.
Chairman
431
JOINT CITY COUNCIL/PLANNING CGMMISSK^ MEETING
MMMf, JUNE 26, 1978 at 8:00 P. M.
Msirabers Present; Mayor Hanson, Al Nirtmler, Connie Gibbons, Bob Townsend,
Pat Patterson and Ben Henderson
Planning Commission Marbers: Chairman Hedgepeth, Henry
Khowlton, Bob Cline, Larry Meyer and Al Dorsey
Members Absent: Councilman Bethel and Planning Ccstmission Member Kaufinann
(
j^roval of Minutes: The minutes of the June 13, 1978 meeting were approved
with one correction.
Continuation of Special Joint Meeting between the Common Council and the Rsed^ort
Planning Ccaranission - Annes^tidri to iricliide the zoning of the property to R-2/PUD,
ccmnonly known as Hanson's Wrecking Yard.
^ Steve Miller, City Attorney, conducted the joint session.
Mayor Hanson: There is a question of the access to that property, the 22nd Street
access, I would like to find out vAiat the width will be and how will people get in
and out of it?
Jerry Stafek, Eugene: Negotiations have been pretty much ccirpleted on a verbal
basis subject to documentation of the correct and proper legal description for a
deed that describes that portion from 22nd down to the north property line. Vfould
ask tonight that the approvals be given si±>ject to proof of iJciose documents
being signed 1:^ the property owners and dedicating this area directly to the City
of Reedsport. The width so far is 80 feet vdiich woxold conform to the existing
right-of-way for 22nd.
Discussion followed on the finished width of street at the enirrance to the
property, trade off of Lot 29A. Scott Terrace - this has to be considered as this
is part of the right-of-way.
Mayor Hanson discussed point:s relating to differences between contract annexation
and annexation as related to the general tax base information.
June 26, 1978
Ed V^es: I wDuld like to nake two points in relation to this ccninent - the
refusal to annex or a contract annexation would set the developers back at least
30 to 60 days. They vrould have to start from ground zero with the County and
would have to gothrough the entire County process. Secondly, it will also set
Mr. Hanson back a like time or even longer.
Chairman Hedgepeth; Concerned about R-2 Zone, if present developers do not
develop it, \tot happens if seme other party takes over and it is zoned R-2,
then all activities under R-2 can be done.
Roger Dolittle, Attorney from Eugene, representing developers; I think specifics
should be discussed rather than j\ast denying the R-2 Zone.
Mayor Hanson; Perhaps the Planning Ccnmission should discuss what zone they
are going to reccnmend to us.
Bob Cline; Just vrtiat do you have planned, do you have something firmly in mind?
Jerry Stafek, Eugene; Yes, from the very outset, needs and t^s of dwellings
that would be most advantageous to the ccanmrunity. Four-plexes would be the
most advantageous, also diaplexes, tri-plexes and sane single family dwellings
up on the side of the hill v^ere you have different building problems than you
do on the flat ground.
Bob Sund; We have to start, if you want growth, to start looking at a basic
unit price that people can live with.
Jerry Stafek; The area is to be strictly residential.
Tom Hedgepeth; The Planning Ccannission recatitiended that the property be annexed
but as yet we have not taken any reccamendation as to vAiat zone.
Discussion followed on zoning and specifically vdiat is allowed in a Planned
Unit Etevelopment.
Bob Cline; I make a motion that we recotimend annexation as R-1 Zone into the City.
A1 Dorsey; Second it.
AYES 5 NAYS 0
Steve Miller; An ordinance should have been passed prior to the hearing concerning
the annexation of certain property to the City of Reedsport and setting a hearing
on the Petition and Consent filed for that purpose.
Ben Henderson; Moved that we pass this ordinance.
Pat Patterson; Second the motion.
Mayor Hanson; It has been moved and seconded that we adopt this Ordinance (#558)
conceiming the annexation.
l^yor Hanson; Does anycaie want to move that we delay annexation in order to
increase the valuation at the time of annexation?
Connie Gibbons; I move that we delay annexation.
Motion dies for lack of a second.
Steve Miller; There was reference made to Lot 29-A and the City's position
on it.
Jerry Staf^; In referring to lot 29-A, the feelings so far have been that
they would like to negotiate the dedication with 29-A because Scott Terrace
has a definite advantage for obtaining that back. However, the disadvantage
to the City retaining it is sirrply that it is substandard to a street being
put in there, taking slope easonents and surface widths. Your trading a dedication
for 29-A is kind of the crux of viiat would happen, it is not with us, it is with
the owners of the properly.
Discussion followed on width of roadway into the property in question, nnniri
surface of 52 feet suffice, taking slope easeannents into consideration?
Developers indicated they can live with 52 feet from apex with proper slope
easements, also being subject to approval of City Engineer.
433
June 26, 1978
Al Nutinler: I itove that we accept the reccsnnendation of the Planning Ccffrmission
of R-1 Zone and Annexation.
Ben Henderson: Second the notion.
Al Ninmler and Ben Henderson withdrew their notion and second.
Motion should read that the City Council moves to accept annexation in the
R-1 Zone conditional upon the successful negotiations of a deeded right-of way,
for a guarantted top width of 52 feet with the slope grading approved by the City
Engineer for access to the subject property from 22nd Street.
Discussion followed on legality on the City's part of trading one piece of
property for another and do we have to hold a public hearing?
Bob Cline: Do you reeilly need the answer to this question tonight if you go
ahead on the motion as it is stated there?
Bob Sund: We WDuld need scare indication that the City would be able to get
the access.
Bob Townsend: I move that we give permission to the City Manager to enter
into negotiations to trade Lot 29-A, Scott Terrace PUD for an easesnent to the
extension of 22nd Street and this be subject to the legality of trading property
without a public hearing.
Al Nimnler: Second the motion.
AYES 6 NAYS 0
Al Nimmler: I move that we accept annexationin the R-1 Zone, conditional
upon the successful negotiations of a deeded right-of-way, for a guaranteed top
width of 52 feet with the slope grading approved by the City Engineer for
access to the subject property frcsm 22nd Street.
Ben Henderson: Second it.
AYES 6 NA^S 0
Jack Greene, City Manager, stated that we need a motion to authorize the City
to sign a contract with the Douglas County Department of Aging and the City
of Reedsport Rural Transportation Program in an amount not to exceed $2,500.00,
Pat Patterson: I so move.
Al Ninmler: Second the motion.
AYES 6 NAYS 0
Adjournment: No further business, the meeting was adjourned at 9:55 P.M.
Secretary^ ^ Chairman
REIGULAR MEETING OF THE! CQl!#m COUNCIL OF THE CITY OF REEDSPORT JULY 10, 1978 at
8:00 P. M. AT THE CITY HALL
Present: Ronald 0. Hanson, Mayor
Council Menibers Albert Nirrmler, President; H. J. Patterson, Robert
Tcwnsend, Connie Gibbons, Ben Henderson, H. F. Bethel
Meeting was called to order by Mayor Ronald Hanson.
Invocation was given hy Connie Gibbons.
Minutes of the regular meeting of June 12 and the joint Council/Planning Caimission
meetings of June 13 and Jme 26 were approved.
LOGSDON REgJEST TO ACQUIRE CITY PROPERTY
A request by Bert Logsdon to acquire the vacant lot directly west of his home at
2091 Greenwood was discussed. City Planner Edward V^es presented his report on
the request vMch stated:
"Fran a review of the maps, the imdeveloped portion of 21st Street between Greenwood
and Hawthorne will never be developed due to the fact that there is a gully that
lies between Greenwood and Hawthorne. The street does not serve as an access to
any property in the area, thus the logical approach woxild be to vacate all of 21st
Street between Greenwood and Ivy and split the land on the north side of Greenwood
between the adjacent property owners. The ronaining land would ronain as City Park.
Reasons for this concliasion:
1. 21st Street between Greenwood and Ivy cannot be developed as there is
a gully that precludes any easy road lay out.
2. All property owners within the area have legal access without having to
use the non existing street.
3. The City could gain by divesting itself of unusable or undesirable property,
as City owned property pays no taxes.
4. The vacation of 21st Street between the northerly boundary of Lot 4, Block
6, Reedsport Addition and Lot 8, Block 7, Reedsport Addition should reniain
a part of the City park system thus giving the City the option to develop
a portion of that area to include putting in a usable street.
5. This area would not serve for the extension of utilities due to the
topography. 20th Street is the most logical method of providing access to
the area east of the golf course."
Attorney Dave Anderson stated that the City most give notice for four consecutive
weeks before the street can be vacated. Then the property can be deeded h to each
adjacent property owner. He also stated that the law requires that the City collect
a fee to cover expenses before expenses occur. After discussion City Msuiager
Jack Greene was instructed to contact the other adjacent property owner to find
out if he is interested in the property.
Motion was made by Townsend, second by Patterson to table the matter until the
next regular meeting. Motion passed. Ayes 6 Nays 0
REgJEST BY STAMPER TIRE COMPANY FOR USE OF ALLEY
Tcm Stamper e3q)lained his request for use of the alley behind his place of business.
Alley would be used to exit car and pick up traffic from his building and alleviate
the traffic problem on Highway 101. Stairpers would bear the full cost of irrproving '
and maintaining said alley. No neighbors objected.
Motion was made by Gibbons, second Nimnnler to approve the request by Stanpers
to open up the alley bdiind their building for use as an exit for cars and pick i:5)s.
Motion passed. Ayes 6 Nays 0
REQUEST BY MABLE HAZEN FOR CITY TO ASSUME RESPONSIBILITY FOR SEWER PPORT-FiyiS
Mable Hazen requested that the City pay the cost of repairing a sewer line "to her
hcme vdiich had been broken and beccms blocked. Blockage was across the street frcm
h^ hcme. She maintained that in the past the City had beoi responsible for sewer
lines to the property line and wanted to know vdien the policy had been changed.
Ci^ Manager Jack Greene stated that the City only takes care of problems in the
main line and the house sewer connections are the responsibility of property owners.
He maintained that if the City goes into the sewer cleaning business then it must
have the money and equipment to do so and clean outs must be installed at the property
lines. I^ Cary stated t±at it was the understanding of property owners on Wades
Flat vdien the sewer lines were put in tJiat the City would be responsible for
maintenance to t±e property lines. After discussion. Attorney Dave Anderson was
requested to research the ordinances to see if he could find any infommtion regarding
435
July 10, 1978
seswer maintenance responsibility. Mayor Hanson requested that the matter be tabled
until the August regxilar meeting.
RESOim'ION 78-9 ESTABLISHIKIG CITY OF REEDSPORT'S JVEMBERSHIP IN 0REX30N OQASTAL ZOJE
MANAGEayiENT ASSOCIATIOSr
Motion was made by Bethel, second by Henderson to approve Resolution 78-9 establishing
City of Reedsport's me±)ership in the Coastal Zone Management Association.
MDtion passed. Ayes 6 Nays 0
REQUEST FOR LIQUOR LICENSE TRANSFER FOR REEDSPORT TAVERN
Motion was made by Patterson, second by Henderson to approve transfer of liquor
license for the Reedsport Tavern from the names of Howard and Mary Blankenship to
Hcmer Jercy Heffner, subject to approval from the Police Department.
Motion passed. Ayes 6 Nays 0
CONTROVERSY OVER ACCESS TO FRANK ROSE PROPERTY AT END OF ROWE STREET
A controversy between Frank Rose and Walter Hlebechuk over blockage of access to
Frank Rose's property at the end of Rowe Street was discussed at length. Access
was blocked by luniber piled on a dedicated right of way ^(diich is not an inproved
street. After discussion, Mayor Hanson requested that Mr. Hlebechuk ronove ny
materials vMch could blodc the access. Mr. Hldaechuk stated that access was open
but that he needed approximately two weeks to remDve the materials frcm the street.
Fire Chief Zack Turner stated that he felt the Cit^ should have a policy that all
access streets be kept open for fire protection. Mayor Hanson requested that Fire
Chief Zack Turner and City Manager Jack Greene work out a statement setting forth
a City policy.
RESOLUTig;? 78-10 - RESULTS OF CITY ELECTION
Motion was made Bethel, second 1:^ Gibtais to adopt Resolution 78-10 accepting
and approving the results of the City election held May 23, 1978 and canvassed and
recorded in the minutes of the special meeting of May 25, 1978. Motion passed.
Ayes 6 Nays 0
RESOLUTION 78-11 -Authorizing and directing City Manager Jack Greene to contact
Farmers Home Administration, Depairfcment of Agriculture, to request and accept grants
or loans for the renovation of the Reedsport sewer system and to sign all necessary
documents pertaining to same.
Motion was made by Bethel, second by Henderson to adopt Resolution 78-11.
Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported on proposed revisions to State jeiil standards
vMch if enacted will put the City out of the jail business. Hearings will be
held in Salem on the proposed revisions. Mayor H^son reocannended that the
Council ask Congressman Weaver and Senators Hatfield and Packwood to exert influence
to get legislation more favorable to cities.
Motion was made by Townsend, second by Henderson to send letters to our representatives
in Congress to exert influence to make the the revised rules for jail standards
more favorable to cities. Motion passed. Ayes 6 Nays 0
Mr. Greene reported that he had been receiving ccsiplaints about children playing
in the streets, and that he would consult with the City Attorney to see what, if
anything, can be done about it.
Police Chief William Selby is recovering from back surgery in the hospital in
Riverside, California and will be off duty until probably August 1.
A meeting will be held with the Libraiy Board on Wednesday. A representative
frcsn Roseburg will be there to discuss plans for renovation of the library building.
A L.C.D.C. grant in the amount of 22,000 has been approved for the City of Reedsport.
The Department of Transportation will furnish Greyhound Bus signs for the City of
Reedsport.
REPORT OF MAYOR
Mayor Hanson reminded people that today is July 10 and candidates can now file for
city offices.
Information has been received that the Department of Agriculture is proposing
trading 3,533 acres of International Paper Co. land for 1,769 acres of National
Forest Land. Maps are available if anyone is concerned.
436
July 10, 1978
PLANNING CCMdSSigj APPOINIMENT
Mayor Hanson appointed Mrs. Florence Diehl, 249 Schofield Drive to the Planning
Ctaninission to ooaiplete the term of office of Wes Hillier vto resigned. Term of
office expires December 31, 1980.
REPORT OF ENGINEER
Dave Philippi reported that plans and specifications for the sewer facilities _
inprovements are about 95% conpleted and should be ready August 15.
Councilman Patterson requested that more time be sp^t informing the Council and
citizens on the need for the bond issue for the sewer facilities improvements.
MISCF1T.TANB0US
Cairy asked vdiat the zoning is on the back half of lots adjacent to Winchester
Avenue. City Planner Edward V^nes stated that they are residential and are a *1
transitional zone. It is possible to put a ccmnercial entity in an Rl zone within
100 ft. of a C-2 zone. i
Meeting adjoiamed.
ATTEST:
Ronald O. Hahson, Mayor
(U' ^ BeriSi MbClay, Ciiy
SPECIAL MEETING OF TEE QOmM COUNCIL OF THE CITY OF REEDSPORT, OREQCN ON JULY 24,
1978 at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald O. Hanson
Council Mearibers Albert Nirtmler, President; H. F. Bethel, Robert Townsend,
Connie Gibbons, Ben Henderson, H. J. Patterson
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order by Mayor Ronald 0. Hanson.
REQUEST FOR TCWING FRANCHISE
Chuck Khowlton requested that the City of Reedsport grant a franchise for towing
services. Randy and Roger Mast agreed that a franchise would eliminate many towing
problems that have occurred in the past and give some semblance of order to the
business. After discussion the following motion was made:
Motion was made by Patterson, second by Bethel that the City Manager be authorized
to work a franchise to present to the Coimcil for approval at the next regular
meeting. Motion passed. Ayes 6 Nays 0
REHABILITATia^ OF THE REEDSPORT SEWER SYSTEM
Roy Erichsen, City Engineer, presented the following dLnformation to provide the
residents of Reedsport a clear but brief explanation of the proposed sewerage
^ston inprovement project.
Project Purpose
Dicing rainy weather, the City's sanitary sewer system becomes overloaded and a
mixture of raw sewage and storm water overflows into the Schofield and Onnpqua Rivers.
The storm water enters the sewers directly through catch basins and indirectly
^ groundwater infiltration. Groundwater infiltration occurs vdien storm water seeps
into the ground and enters the sewers through open pipe joints and broken or cracked
pipes.
The U. S. Environmental Protection Agency and the State of Oregon Department of
Environmental Quality have directed t±e City to develop a plan t±at will minimize
these overflows ty November, 1979. To help attain this goal, federal grants are
being made available to the City.
July 24, 1978
During the dry seasons vtoi the sewer system is not carrying storm water, the
wastewater treatment plant operates at about 80% of the original design capacii^.
Project Scxppe
To reduce the overloading problems and ccuply with state and federal requirements,
the following inprovements are planned.
1. Construct stom sewers in the downtown area to hook up catch basins
and eliminate that portion of storm water from the sanitary sewers.
2. Rehabilitate the existing sanitary sewer system throughout the City
to reduce groundwater infiltration. Rehabilitation methods will include
chemical grout sealing, plastic pipe lining, and sewer reconstruction.
3. Reconstruct house service laterals primarily in the downtown area to
reduce groundwater infiltration.
4. Upgrade the existing wastewater puirp stations with new equipnent and
standby power sources.
5. Enlarge the wastewater treatment plant to treat the remaining flows
as well as future wastewater increases due to projected population growth.
Project Cost
Ihe following parts of the project are eligible for federal aid:
1. Stom Sewer Construction $ 650,000
2. Sanitary Sewer Rehabilitation 1,826,000
3. Pump Station l^jgrading 244,000
4. Wastewater Treatment Plant Expansion 1,180,000
Total Eligible Costs 3,900,000
Federal Grant 2,925,000
City Share 975,000
Portion not eligible for federal aid:
House Service Lateral Reconstruction 225,000
(to property line)
TOTAL PROGBCT COST 4,125,000
TOTAL CITY SHARE-BOND ISSUE 1,200,000
Project Financing
The Proposed method of financing the City's share of the project is by an increase
in the existing monthly sewer user charge. The sewer user charge would be
increased to $5.00 per month upon passage of the bond election, and then increased
to $8.25 per month upon project corrpletion.
Project Schedule
Bond Election November, 1978
Conduct Bid Opening FdDruary, 1979
Ccatimence Construction i^ril, 1979
Ccnplete Construction June, 1980
Roy Erichsen further ej^lained that Reedsport may be one of the last cities to be
able to get 75 per cent funding for such a project. This funding is available
now, but if a bond issue is turned dcwrbow, a year from now federal funding may not
be available. He also raninded the Comcil that in signing their waste water
discharge permit, they agreed to minimize the sewage going into the river by 1979.
July 24, 1978
Mr. Erichsen stated that the irtprovements to the system as outlined would eliminate
the discharge of any sewage into the river except in cases of emergency. He stat^
that even with the iirprovements, the treatment plant will still be treating 4 million
gallons of stom water per day during times of heavy storms. He explained that there
is a point v^ere it is no longer economically feasible to remove more storm water
from the system and it beccmes cheaper to run it through the plant and treat it.
Mr. Erichsen reported that Fanters Home Administration had been contacted for possible
grants but none are available. Farmers Home will make long term loans
at 5% interest on such projects. He reccintiended that the Cil^ pursue this course
and that the bonds be paid off from the sewer user charges. He stated that even
without this project it has beccanne iroperative that sewer user charges be raised.
It is presently costing the City $100,000 per year to operate the sewer system.
Present sewer charges are bringing in only $46,000 per year. At this rate all reserves
will soon be used up.
When questioned, Mr. Erichsen stated that figures as presented include all engineerin'/^
fees, vMch are figured at 8%. Everything under government contract has to be |
reviewed by the City and approved by the Environmental Protection Agency. Adelay ,
until 1980 in starting the project would result in a 10% increase in construction
costs.
Mr. Erichsen requested that the following frcm a letter from the U. S. Environmental
Protection Agency regarding Construction Grants be read into the minutes:
"Section 35.935-9 of the current construction grant regulations states that, if
construction of a Step 3 project is not initiated within one year after award, grant
assistance will be terminated. Ihis section also provides ttet the ^ional
Administrator may defer such termination for not more than six additional months,
if there is good cause for the delay in initiation of construction.
Because of a continuing history of failure by grantees to initiate construction
on their projects within a reasonable period of time following award of the Step 3
grant, a program for the management of these lags must be decisive so as to minimize
the number and value of projects in preconstuction over an extended period. Me^ures,
such as anticipating problems early, having a plan to control, taking the le^ in
overcoming delays, and earphasizing to the grantee that his grant may be terminated
or annulled and an enforcement action initiated must be included in such a program."
After discussion the following motion was made.
Motion was made Tcp/ Nimnler, second by Bethel that the Mayor be authorized to sign
the Pre-Application for Federal Assistance through the Farm Hare Administration.
Discussion. Motion passed. Ayes 6 Nays 0
RESOLUTIC»I 78-12 - A Resolution naming Stephen H. Miller as Attorney to provide the
necessary legal documents for the sewer rehabilitation projectNo. 2309, 2334, 2335
Motion was made by Henderson, second by Patterson to adopt Resolution 78-12.
Discussion. Councilman Bethel wanted to know if the City Attorney would be
additional money for his work on the bond issue. Cii^ Manager Jack Greene stated
that he would. ^ City Attorney Stephen Miller explained that there are only two
bonding firms in the state and that he would have to eiiploy one of them to do
the work. Motion passed. Ayes 6 Nays 0
BOND ELECTION
The best possible date for holding a bond election was discussed. Robert Sund
stated that he felt that because of other tax issues on the ballot at that time,
the Genial Election would be a poor time to add this issue to the ballot. After
discussion, Comcil agreed that the General Election was the best that coiald be
done and that it would be presented for vote at that time.
Meeting adjourned.
Meeting reconvened.
APPOIMMENTS TO THE TEIAFFIC SHJDY COl^fiSION
Motion w^ made 1:^ Bethel, second Henderson that the following people be approved
for appointment to the Traffic Safety Study Ccninission: William E. Hardy, Barbara
Caitpbell, Gerri Manthe, Barbara Wall, John lyson, George Hutter, Bill Grice.
Motion passed. Ayes 6 Nays 0 ^ ^^ /
Meeting adjourned. Hn
RDnald 0. Hanson, Mayor ~
Ulty Manager Jiemeii jyicuiay. City Rajborder
BID OPENING AT CITY HAIIi ON AUGUST 7, 1978 at 4:00 P.M. FOR FURNISHING
TW3 NEW 1978 PICK UP TRUCKS FOR THE CITY OF REEDSPORT AS SPECIFIED.
Bids were pijblicly opened at 4:00 P.M. on Augiast 7, 1978 at City Hall for
furnishing twD 1978 pick up trucks for the Cii^ of Reedsport as advertised
and specified.
Present at the bid opening were Jack J. Greene, City Manager; Steven H. Herman,
Finance Director and Alice B. McClay, City Recorder.
Only one bid was submitted as follows:
Jim Vick Chevrolet-Buick, Inc., Reedsport
2 1978 Chevrolet LUV pick up trucks $8713.00
Bid was taken under advisement to be presented to the City Council at 8:00 P.M.
Bemell McClay, City Recorder
REGULAR MEETING OF THE CCMMDN COUNCIL OF THE CITY OF REEDSPORT ON AUGUST 7, 1978
AT 8:00 P. M. AT CITY HALL
Present: Mayor Ronald O. Hanson
Council Members Albert Niitimler, President; H. F. Bethel, Robert
Townsend, Ben Henderson
City Attorney Stephen Miller
City Manager Jack Greene
Absent: H. J. Patterson
Connie Gibbons
Meeting was called to order Mayor Ronald O. Hanson.
Invocation was given by Albert Nirtmler.
Minutes of the regular meeting of July 10, 1978 were approved.
Mayor Hanson introduced Mr. Mikado from Japan, leader of a groi:^) of ten students
frcm that country vto are living in the community and observing life in this
country.
CHANGE REQUEST FROM R 1 to R 2 FOR PROPERTY WEST OF UMPQUA MOBILE VILLA
AND SOUTH OF BLOCK 111
Cil^ Planner, Ed Vlynes, reported that on November 19, 1975 the Planning Comnnission
held a public hearing and approved a zone change frcm R 1 to R 2 for property
located to the west of the Utpqua MDbile Villa and north of the Uipqua Shopping
Center. The request was misplaced and never approved by the Camon Council, thus
an ordinance was never passed making the change. Mr. wynes recommended that this
zone change be adopted and an ordinance to that effect be drawn up so that
Riverside Manor or the Mobile Park could be enlarged if they so desire, as it was
their understanding that such a change in zoning had been made. Discussion.
Motion was made by Tc3wnsend, second by Niitmler that the zone change from R 1 to
R 2 for property west of Uhpqua Mdbile Villa and South of Block 111 be approved
and that City Attorney Stephen Miller be instructed to draw up the ordinance
putting this change into effect. Motion passed. Ayes 5 Nays 0
REPORT ON LOGSDON REQUEST FOR CITY PROPERTY
City Planner Ed Wynes reported that he had done some checking of the site in
question and estimated the value of a 5,000 sq. ft. lot to be around $10,000.
Planning Commission requested that the City abide Icr/ the present standards and
allow nothing smaller than a 7700 sq ft. lot to be developed. The fact that the
property is in an old subdivision vdiere all lots are 5,000 sq. ft. could have
some bearing on a decision. After discussion, motion was made by Nimmler to
table. Motion died for lack of a second. City Attorney Stephen Miller stated
that it might be advisable to check and find out if the City actually owns the
land. He stated that in some areas the adjacent landowners own the land. After
further discussion, the following motion was made.
Motion was made hy Bethel, second by Henderson to table the matter until the
next regular meeting so that City Planner Ed VJynes can determine vto actually
owns the land. Motion passed. Ayes 5 Nays 0
August 7, 1978
REQUEST FBCM REEDSPORT STORAGE MD SaLVRGE 10 LEASE CITY PROPERTY
A proposal by Reedsport Storage and Salvage to lease a parcel of ground with
abandoned loop road across from the City disposal site was presented and discussed.
City Manager Jack Greene stated that he felt such a site is needed badly as there
is now no place to store abandoned vehicles. After discussion a motion was made
H. F. Bethel that the City lease the land to Reedsport Storage and Salvage
for fort^ dollars a month. Motion died for lack of a second. Comcilman
Tcfwnsend stated that he felt more informtion regarding size of the area to be
leased was needed before action can be taken. City IVbnager Jack Greene stated
that it is necessary for the parties involved to have scane authorization from
the City Council before they can go ahead with plans. City Planner Ed P^es
stated that the County may not accept their application unless they have a
ccannitment from the City that the land is available. Terms of the agreement can
be worked out by the City Attorney at a later date.
MDtion was made by Townsend to accept the principle of their proposal for
locating a storage site on a parcel of ground with abandoned loop road across
frcm the City disposal site contingent on septic approval and trailer hook up
for caretaken; purpose of the proposal to store and or salvage vdiicles and
equipment. Second by Bethel. Discussion. Motion passed. Ayes 5 Nays 0
REgJEST FOR TCWING FRANCHISE
City Manager Jack Greene reported thaf required information has not yet been
received.
REQUEST FOR RELEASE OF .35 ACRES OF CITY OWNED LAND NORTH OF CRESTVIEW AND SOUTH
OF BLOCK 111
City Planner Ed V^es presented a request fron adjacent property owners that the
City release to them a piece of land .35 acres in size lying to the north side
of Crestview Drive and south of Block 111, Lots 1, 2, 3, 4, 5 and6. Railroad
Addition to City of Reedsport. Mr. V?ynes reccsHnended that this be done based
upon the following findings;
1. Said property is not usable for developnnent due to size and slope.
2. The property is not needed for easenent or right-of-ways within the area.
3. The property is not serving the City any useful purpose, but as private
property this property would be providing scare value to the City through
increased tax revenue.
After discussion, motion was made by Townsend, second hy Henderson to set the
date of the next regular meeting of the City Council (Septoiiber 11, 1978) for
a hearing on the request that the City release .35 acres of land to the north
side of Crestview Drive and south of Block 111, Lots 1, 2, 3, 4, 5 and 6
Railroad Addition to adjacent property owners. Motion passed. Ayes 5
Nays 0
PARKS AND OPEN SPACE STODY FOR CITY OF REEDSPORT
City Planner Ed V^es reported that the proposed study of City parks and
open spaces is the final inventory needed to ccmplete the Coiprehensive Plan.
If adopted, this project will be funded totally out of the LCDC Grant v^ch
must be approved prior to issuing of the contract. A proposal frcm Rosenberger/
Hildebran Associates, landscape architects frcm Ros^urg was as follows:
1. An inventory and catpilation of information relative to
existing parklands, open space and recreation facilities within the
oamnunity.
2. Inventory and analysis of the natural and cultural systems of
various potential sites.
3. Ccninunications with public and private entities to coordinate
planning and design efforts of City, Federal Govemitent, School
District, Service Clubs and ccanmiercial recreation enterprises.
4. Diagrammatic plans shewing probable mixes of activities vMch
create a recreation environment responsive to user needs now and in
the future.
Atx>ve information is to be provided for $1,000, not to exceed $1,500. The fee
will be calculated on an hourly basis of $15.00 •
August If 1978
Councilman Townsend stated that it is necessary to have such a study in order
to be eligible for B.O.R. funds. After discussion the following motion was made:
Motion was made by Nirtmler, second by Townsend to adopt the proposal for parks
study. Motion passed. Ayes 5 Nays 0
TRAFFIC SAFETy COMMISSION RECOMMEMiATIC^J
A reccanmendation fron the Traffic Safety Study Cannission was presented vdiich
requested the removal of the existing 20 iiph signs on Winchester Avenue and making
all of Winchester Avenue a 25 nph zone.
Motion was made Henderson, second Bethel to change all of Winchester
Avenue from Thcstpson Ford to Hi^way 38 frcm 20 irph to 25 itph. Motion passed.
Ayes 5 Nays 0
Councilman Nimmler requested that the traffic light at 19th and 101 be changed
to allow pedestrians a longer time to cross Highway 101. City Manager Jack
Greene stated that he will contact the State Highway Department to have this done.
REPORT Of ENGINEER - Dave Philippi
Dave Philippx reported that the Traffic Safety Study Comnission has been active
collecting data and that the study is progressing very well. He presented the
City with seme charts v^iich are a part of a presentation that Roy Erichsen and
Pat Curran are getting together to help inform the public on the need for passing
the sewer bond issue.
REPORT OF CnY PLANNER
City Planner Ed Vlynes reported on a request 1:^ the City Planning Ccranission
for the Council to take necessary action under Section 9.030 Abatement and
Penalty of the City's Zoning Ordinance No. 513 to make the operators of the
Reedsport Bowling Alley ccitply with their condition of approval to pave their
parking area. Mr. W^es reviewed steps taken in dealing with the owners of
the bowling alley v^ch included action on Nbvonriber 28, 1977 by the Planning
Catmission to grant Mr. Morello an extension until July 1, 1978 to blacktop his
parking lot. To date no work has been done. In a letter of July 12, 1978, Mr.
Morello stated that they were now in litigation with Mr. Lynn Reitman concerning
the property and until this case is decided no paving can be done. Options were
discussed. Motion was made by Nirtmler, second by Henderson to turn the
matter over to City Attorney Stephen Miller to cane back with a reccnmendation.
Motion passed. Ayes 4 Nays 1 (Townsend)
ORDINANCE 513 B AMENDING ORDINANCE 513 RELATING TO ARTICLE VII; AMENOyiENTS;
PROVIDING FOR A CHANGE IN; AUTHORIZATION TO INITIATE AMENDMENTS AND PUBLIC
HEARINGS OSr AMENDMENTS AND ADDING STANDARDS
Ordinance 513 B was read by City Attorney Stephen Miller. City Planner Ed
V^es stated that this ordinance is needed to give the Planning Ccxnraission
standards to look at.
Motion was made by Townsend, second by Henderson to adopt Ordinance 513 B.
Motion passed. Ayes 5 Nays 0
ORDINANCE 559 AN ORDINANCE AUTHORIZING THE UPGRADING AND ENLARGEMENT AND
REHABILITATION OF THE EXISTING SANITARY SEWER SYSTEM, HOUSE SERVICE LATERALS,
WASTE^TER PUMP STATIONS AND WASTE^TER TREATMENT PLANT OF THE CPLY OF REEDSPORT
AND SETTING AN ELECTION DATE, AUTHORIZING THE PRINTING OF BALLOTS, THE TIME
AND PLACE OF THE ELECTIOJ; AND DECLARING AN ByiERGENCY
Ordinance was presented by City Attorney StejAien Miller. Discussion followed
and it was requested that the word ^ be changed to to so that it would read
"an increase in the existingly monthly sewer user charge to five dollars."
Motion was made 1:^ Tcwnsend, second by Bethel to adopt Ordinance 559.
Motion passed. Ayes 5 Nays 0
RETORT OF CITY MANAGER
City Manager Jack Greene stated that Cable TV has been forced by the FCC to
remove Channels 8 and 2 from the cable. Owner of the Cable TV, Stan Esselstrcm,
reported on problems involved in providing good TV service for the City.
Bids for City Pick Up Trucks
City Manager Jack Greene reported that the following bid was submitted for the
bid opening held at 4;00 P.M. today for two pick trucks.
Vick Chevrolet-Buick - Reedsport $8,713.00
2 1978 Luv pick up trucks
August 7, 1978
jybtion was made by Tcwnsend, secx)nd by Bethel to accept this bid. Discussion.
Motion passed. Ayes 5 Nays 0
City Manager Jack Greene reported that the water line in the Bicoitennial Park
has been ccjrpleted. Hot rodders have been using the road for speeding and it
will be necessary to put a gate across the road.
The City has been working with the U. S. Geodetic Survey on making a water
resources study. Sane study wells will be drilled in Septeniber. Project is
being funded by the L.C.D.C. and the U. S. Geodetic Survey.
Vacant City cwned lots are being appraised so that a reccnmendation can be
made as to vAiether to sell or not
City Manager Jack Greene requested approval for vacation time frati August 14-18.
I
Motion was made by Henderson, second by Townsend to grant the request for
vacation time. Motion passed. Ayes 5 Nays 0 j
Meeting adjourned.
ATTEST:
5nald O. Hanson, Mayor
jT^^neC Ci^tei^^er Bemell McClay, City >rder
BID OPENING FOR SALE OF CITY OWNED 1953 CHEVROLET DUMP TRUCK AT CITY HALL AT
2:15 P. M. OSI AUGUST 29, 1978
Sealed bids were publicly opened by City Manager Jack Greene, Persons present
besides Mr. Greene were Steve Herman, City Finance Officer, Bemell MoClay,
City Recorder and Mr. Allan Earl.
Bids received were:
John C. Waggoner 950.00
Bert Bartcw 355.00
Fullhart Insurance Catpany 513.33
F,arl Rodgers 376.00
Htorison Shdth 312.00
Russell Sassmen 356.00
Allan Fflrl 325.00
Bid was awarded to John Waggoner for $950.00.
Bemell McClay, City Recorder
SPECIAL MEETING OF THE COMMCJ^ COUNCIL OF THE CITY" OF REEDSPORT ON AUGUST 31 1978
AT 4:00 P. M AT CPIY HALL
443
Present: Mayor Ronald 0. Hanson
Council Members Albert Nirrmler, President, H. J. Patterson, Connie Gibbons
RDbert Townsend
City Attorney Stephen Miller
City Manager Jack Greene
Absent: Council Manbers H. F. Bethel and Ben Henderson
council AUTHORIZATICN of AGREEMENT WITH FEDERAL GEOLOGICAL SUR\7EY UNIT AND lAND CONSERVATICN
AND DEVELOPMENT CCMMISSICN TO MAKE UP REPORT ON WATER RESOURCE STUDY WITH LCDC
GRANT OF $14,170.001
Mayor Hanson called the meeting to order. He stated that the purpose of the meeting
was to authorize an agreement between the City of Reedsport and the Geological Survey
Unit of the U. S, Department of the Interior and LCDC. The City has expressed a need
for an additional water supply due to last sumner's drought situation. Also, Clear
Lake may someday not be able to meet the requirements of the Reedsport Water Supply
Systan. The City has requested permission to drill test sites in the sand dunes and
other areas nearby before an exchange of lands took place between the State and Federal
Government. Eleven sites have been selected. Five will be drilled.
A motion was made by Robert Townsend and seconded by Connie Gibbons for the Council
to authorize a co-operative agreement by the Geological Survey Unit, LCDC and the City
of Reedsport to accept a grant in the amount of $14,170.00 for a Water Survey Study.
Ayes ^ Nayes £ Motion Carried.
Mr. Greene and City Planner Edward Wynes will attend the meeting of the Douglas County
CcaTFtiissioners in Roseburg tonight. They intend to ask permission to use (at no charge)
a Coimty caterpillar for the purpose of moving the drilling rig to the various sites.
Meeting adjourned.
ATTEST:
Dnald 0.'Hanson, Mayor
Shirley ch. Clerk
REGULAR MEETING OF THE OMyDN COUNCIL OF THE CITY OF REEDSPORT ON SEPTEMBER 11, 1978
at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald 0. Hanson
Council Mannbers Albert Niitmler, President; Robert Townsend, Ben Henderson.
H. J. Patterson, Connie Gibbons
City Manager Jack Greene
City Attorney Stephen Miller
Absent: H. F. Bethel
Meeting was called to order by Mayor Hanson.
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of August 7 and the special meeting of August 31, 1978
were approved.
REQUEST FOR SUPPORT FK3M DUNES FAMILY HEALTH CARE, INC.
David Goldberg, Administrator of Dunes Family Health Care, Inc., explained to
the Council a letter vdiich he had received fran Mr. Spencer Ralston, Executive
Director of the Western Oregon Health Systems Agency. This letter made recotmendationi
that the Lower litpqua Hospital terminate their obstetrical and critical care xmits.
Mr. Goldberg requested Council backing in protesting such action. After lengthy
discussion the following motion was made.
Motion was made by Nimnnler, second by Patterson that the City draft a letter to be
sent to the Western Oregon Health Systems Agency protesting the reccnmendation that
the obstetrical and critical care units at Lower Umpqua Hospital be abolished.
Motion passed. Ayes 6 Nays 0
City Manager Jack Greene stated that he had already been in touch with the Western
Oregon Health Systems Agency and he had been given reason to believe that they had
already withdrawn their reccaranendation. He further stated that this group meets in
November and he will have someone from the City there to speak against the proposition.
RATES FOR CCMdNITY BUILDING USAGE - Soroptimist Club
Mrs. Mary Lee Alford presented a request fron the Soroptimist Club that they
be allowed to use the Ccramunity Building for their weekly meetings without payment
of the $5.00 fee now being charged. Mrs. Alford stated that they were a service
organization and had already donated a flag, clock, dishes, trees to the building
and felt that the fee for usage was unfair. City Manager Jack Greene explained
that with the defeat of the City budget it was iirpossible to budget siafficient funds
to maintain the building without charging. The possibility of further cuts if
Measure 6 or Measure 11 on the November ballot pass increases the need for assistance
in paying for the upkeep of the building. He explained that heat must be turned
on for at least three hours at a cost of $4.50 per hour every time the building is
used. Mayor Hanson reminded people that a very small part of the cost of building
the Comtnunity Building came from local sources. After discussion the following motion
was made.
Motion was made by Patterson, second by Townsend to continue the present policy of
charging for the building. Motion passed. Ayes 4 Nays 2 (Nirnmler, Gibbons)
RATES FOR COMMUNITY BUILDING USACTl - Southwestern Oregon Comnnunity College
A request from Bonnie Kbreiva, Director of Special Instructional Programs at
Southwestern Oregon Comnunity College was presented. She asked that she be allowed
to hold exercise classes in the Coninunity Building without paying the $5.00 fee.
After discussion, motion was made by Townsend, second by Gibbons to deny the
request from SWOCC. Motion passed. Ayes 6 Nays 0
PUBLIC HEARING - on .35 acres of City owned land north of Crestview and south of
Block 111
City Attorney Stephen Miller stated that he had contacted the title conpany and
found that the City does not have a clear title for the property at this time. He
suggested that Jack Diehl be contacted regarding a quitclaim deed.
Motion was made by Henderson, second by Nimnnler that the matter be tabled until
advised further by the City Attorney.
ORDINANCE MAKING ZONE CEIANGE - from R1 to R2 for property located west of Utapqua
MDbile Villa and north of Onrpqua Shopping Center
City Attorney Stephen Miller advised that no ordinance has been drawn up since
property owners have not furnished a property description and nothing can be done
at this time.
Motion was made by Patterson, second by Connie Gibbons that this matter be tabled
until the next regular meeting. MDtion passed. Ayes 6 Nays 0
September 11, 1978
SERVICE MCTTOT WITH UMPQUA EEGlCmL CDUNCIL OF GOVERNMENTS
Service Agreement between the Ifttpqua Regional Council of Governments was discussed.
Agreement provided that the City engage URCOG to assist in preparing the Ccnprehensive
Plan for the City of Reedsport for services as stated for a sum of $19,000. City
Planner, Ed V^es, made it clear that the $19,000 does not cca:ne from City funds but
is provided by L.C.D.C. Discussion.
MDtion was made by Patterson, second by Gibbons that the Mayor be authorized to sign
the Service Agreement between the City of Reedsport and the Orpqua Regional Council
of Governments. Motion passed. Ayes 6 Nays 0
QUITCLAIM DEED - BERNHARDT PROPERTY
Quitclaim deed from Paul and Hazel Bemhardt for a 25 ft. strip of land off Bowman
Road vdiich is being used as a street (Bellevue Lane) was discussed. Mr. Bemhardt
gave deed in return for relinquishing of a city lien for curbing. After discussion
the following motion was made.
MDtion was made by Henderson, second by Patterson to accept the quitclaim deed
from Paul and Hazel Bemhardt and to relinquish the city lien against the Bemhardt
property. Motion passed. Ayes 6 Nays 0
REQUEST FROyi DOUGLAS OOMMUNITy COORDINATED CHILD CARE
Douglas County 4C's Council requested that the City Council recognize Sharon Davis
as the City Council's representative to the 4C*s Board of Directors. Sharon Davis
explained scope of her work. Douglas County 4C's Council, in an effort to expand
services throughout Douglas County and to heighten citizen awareness about programs
for children, established a Reedsport based West Douglas County Coimcil for Children
in January 1978.
After discussion motion was made by Henderson, second by Townsend that the City
Comcil recognize Sharon Davis as their representative to the 4C's Board of Directors.
Motion passed. Ayes 6 Nays 0
LOGSDON REQUEST REGARDING CITY OWNED PROPERTY
The Bert Logsdon request to obtain an mused dedicated street adjacent to his
property was again discussed. Mr. Logsdon stated that his main interest in the
property was to dispose of a large tree vMch he felt could blow down on his home.
He stated that he had contacted four people about removing the tree and had only
had one offer - for $300. After discussion, Comcilman Ben Henderson stated that
he wDuld have a look at the tree and come back with a recommendation. City Planner
reported that he had asked Mr. Logsdon for a copy of his deed to try to establish
if the City or the property owners actually owned the land but as yet had not
received one.
Motion was made by Patterson, second by Henderson that the City take steps to
establish ownership of the land under discussion. MDtion passed. Ayes 6 Nays 0
TOWING FRANCHISE
City Manager Jack Greene reported that he had requested information from the
Bureau of Governmental Research regarding towing franchises and had been informed
that no cities within the State of Oregon have such a franchise. The advisability
of such a franchise was discussed at length. Mr. Mast and Police Chief Selby
stated that they felt such a franchise wDuld be helpful to eliminate duplicating
of equipment and to cut down on paper work. After discussion, Mayor Hanson
requested that Mr. Mast work up a proposal and present it to the Council.
ENGINEER'S REPORT - Dave Philippi
Dave Philippi presented a breakdown of cost estimate for remodeling the library.
Total estimated cost was $148,413.00. Amount budgeted for such remodeling is
$50,000.00.
A work session of the City Council was set for Monday, September 18 at 8:00 at
City Hall to discuss figures and plans with the Library Board to decide vAiat course
of action should be taken.
CITY PLANNER REPORT
City Planner Ed V^es presented a Schedule for Comprehensive Plan Joint Adoption
Process between the City of Reedsport and Douglas County. This is an agreement
to agree to the formation of the Urban Growth Boundary. Mr. V^es recommended that
the City sign the agreement.
Motion was made by Patterson, second by Gibbons that the Mayor be authorized to
sign the agreement with Douglas County as presented. Discussion. Motion passed.
Ayes 5 Nays 1 (Nimmler)
446
September 11, 1978
A Public Hearing on the Gertrude Scott request for annexation of property was
set for the next regular council meeting on October 9, 1978.
RECOMMEMDATION OF CITY A1T0RNEY REGARDING BCWLING
City Attorney Stephen Miller recotimended that no action be taken regarding paving
at the bowling alley until litigation between the owners is settled.
Motion was made by Henderson, second by Townsend to table the matter until litigation
is settled on the bowling alley. Motion passed. Ayes 6 Nays 0
MABEL HAZEN REQUEST REGARDING SEWER REPAIR CHARGES
City Attorney Stephen Miller went on record as having a definite conflict of
interest in this matter as Mabel Hazen is his secretary. He stated that his
research has shown that the City does not have a clearly defined policy on sewer
repair wDrk. City Manager Jack Greene again stated that if the City is to be
held responsible for sewer laterals, clean outs must be installed at the property
lines and the City will have to be furnished with the proper equiprient. After
much discussion. Councilman Patterson suggested that the matter be continued at 1
the work session on Monday, September 18 to try to vrork out a policy.
AN ORDINANCE ANNEXING THE HANSEN PROPERTY - ORDINANCE 560
Ordinance 560 Annexing the Hansen property was presented by City Attorney Stephen
Miller. Annexation was discussed.
Motion was made by Ninmler, second by Henderson to adopt Ordinance 560 and authorize
the Mayor to sign the deed to Lot 29A, Scott Terrace. Motion passed.
Ayes 6 Nays 0
REPORT OF CITY MANAGER
City Manager Jack Greene reported that Robert Calcote was in default on his agreeinent
to build on Urban Renewal lot in down town Reedsport. He has made it known that he
would like to have Mid Coast Development take over the project. They vrould be
required to corrmence building within six months.
Motion was made by Henderson to approve transfer of the lot to Mid Coast Developsnent.
They must build using the same plans with seme modifications and they are required
to bring plans in for approval of the Council before starting to build. Discussion.
Motion passed. Ayes 4 Nays 2 (Gibbons, Ninmler)
Discussion.
Motion was made by Townsend, second by Gibbons to reconsider the previous motion.
Motion passed. Ayes 6 Nays 0
After discussion, motion was made by Ninmler, second by Townsend that the City
send a letter to Mr. Calcote telling him that he is in default and has forfeited
the earnest money. Property will be re-advertised for sale. Motion failed to pass.
Ayes 1 (Ninrnler) Nays 5
Motion was made by Gibbons, second by Patterson that the City notify Mr. Calcote
that his contract is in default, the City will refund his earnest money and the
property will be returned to the market and advertised for any interested bidders.
Motion was made by Townsend, second by Patterson to amend the motion to state that
earnest money of $495 will be refunded less any incurred expenses by the City.
Amendment passed. Ayes 4 Nays 2 {Henderson, Nimmler)
Motion passed. Ayes 4 Nays 2 (Henderson, Nimnler)
City Manager Jack Greene reported to the Coiuicil that a problem exists in the Police
Department caused by the fact that C.E.T.A. has terminated funding for one dispatcher
as of October 30, 1978. There are no City funds budgeted to replace her. He
reccnnmended that v^en a new budget is planned, effort be made to keep key personnel
out of the C.E.T.A. program.
Mr. Greene reported that the State Fire Marshall had noted several discrepancies
at the Police Department in the matter of storage. These are being corrected.
Meeting adjourned.
ATTEST:
Roiiald 0. son, Mayor
J. (^eehe. City Manager Bemell McClay, City Recorder
447
REGULAR MEETING OF THE CQMMDN COUNCIL OF Ttffi CITY OF REEDSPORT ON OCTOBER 9,
1978 at 8:00 P. M. AT CITY HALL
Present: Mayor Ronald O. Hanson
Coimcil Menibers Albert Nimmler, President; H. J. Patterson, Robert
Townsend, Connie Gibbons, Ben Henderson
City Attorney Stephen H. Miller
City Manager Jack Greene
Absent: H. F. Bethel
Meeting vas called to order by Mayor Ronald 0. Hanson.
Invocation was given by Albert Nimmler.
Minutes of the regular meeting of September 11, 1978 were approved.
Mayor Hanson asked if there were any matters that the public wished to bring before
the Council. There were none.
Mayor H^son explained that statonents made in the newspaper that a decision as
to the location of the library was to be made at this meeting were incorrect.
Persons vto had come for that reason were given the opportimity to leave if they
so desired.
SETTING OF DATE FOR PUBLIC HEARING ON LIBRARY LOCATION
Mayor Hanson reccitmended that the date of November 27 be set for a Public Hearing
on the location of the library.
Motion was made by Henderson, second by Patterson that the date of November 27, 1978
at 8:00 at City Hall be set for a Public Hearing to decide on a location for the
library. Motion passed. Ayes 6 Nays 0
PUBLIC HEARING ON GERTRUDE SCOTT ANNEXATION
City Attorney Stephen Miller asked that proponents for the annexation present
their case. No one was present and Mr. Miller recommended that the request be
denied. Councilman Henderson stated that he felt the matter should be continued
to the next meeting. City Attorney Stephen Miller explained that there are five
other parcels of land in that area that should be annexed as there are homes on
the property that are receiving city services but they are not paying City taxes.
After discussion, the following motion was made.
Motion was made by Townsend, second by Patterson that the matter of annexation be
continued to the next regular meeting, that Gertrude Scott be asked to be present
and that the other lots mentioned be included in the annexation so that it can
all be taken care of at one time. Motion passed. Ayes 6 Nays 0
BIKE RODEO AWARDS
Chief Selby and Patrolman Shinholster of the Reedspoi± Police Department told about
the Bike Rodeo which the Department had held as a part of their bicycle safety
training program. Local merchants had contributed to the event and three bicycles
were presented to winners in each of three different age groups. Bicycles were
presented to: Tim Schweitzer, Laura Rose and Kim Stoll. Mayor Hanson thanked
the merchants of Reedsport and the Police Department for making the event possible
and expressed hope that it could be made a yearly event.
LEGAL SERVICES AGREE3yiEISIT WITH FARMERS HOME ADMINISTRATION
No action was taken as there is a legal disagreement at present as to vdiether such
an agreement is necessary.
RESOLUTION 78-13 Authorizing signing of agreement with the Department of Transportation,
Marilyn Townsend, Rural Highway Demonstration Program Coordinator, explained that
the agreement will enable the City to get funds from the State to help operate the
bus in the amount of approximately $900 per month. Operation of the bus costs
about $1500 per month.
Motion was made by Gibbons, second by Patterson to adopt resolution 78-13 authorizing
the Mayor, Ronald 0. Hanson, the City Manager, Jack J. Greene and the City Recorder,
Alice B. McClay, to sign all documents pertaining to the provision of financial
assistance for operation of a public transportation system with the State of Oregon,
Department of Transportation, Public Transit Division.
Motion passed. Ayes 6 Nays 0
RESOLUTION 78-14 To enable the City of Reedsport to obtain financial assistance
from Farmer's Home Loan Administration
October 9, 1978
City Manager Jack Greene explained that this resolution is a part of the paper
vrork by which Fanners Hone Loan Administration will lend money in the anDunt of
$1,200,000 and buy the bonds to help finance the sewer rehabilitation and improvement
project vdiich is to be voted on at the November 7 election. If the bond issue
fails the entire arrangement is void.
Motion was made by Patterson, second by Nimmler to adopt Resolution 78-14.
Motion passed. Ayes 6 Nays 0
APPRAISAL OF CITY PRDPERTY
City Manager Jack Greene reported that the firm of Gordon Brunton Realty, Inc.
of Eugene had made appraisals of City property with the following report.
Lots 8 and 9, Block 48
Amended Railroad Addition (old city shop site) $9,900.00
Lots 4, 5, 6, Block 75
Amended Railroad Addition (adjacent to Mast Bros.) 25,000.00
City Manager Jack Greene recommended that the City receive proposals for
development of the property. Bill Grice asked vtot can be built on the property.
City Planner Ed Vi^es stated that they are all zoned C2. Council agreed that
proposals should be received.
LOGSDON PROPERTY REQUEST
Councilman Ben Henderson reported that he had investigated the problem of the
tree on City property adjacent to the Logsdon home. He stated that he felt that
the tree could be failed into the canyon without harming anything.
City Attorney Stephen Miller stated that if the City vacates the street in question
half must go to each adjacent property owner. State statutes rule that a vacated
street is not saleable property. Discussion. City Planner Ed l^es stated that
the Planning Caimission can not see any future use for it as a street. Mr.
Logsdon stated that he had contacted Mr. Kaylor and that he is interested in
obtaining the half adjacent to his property. Connie Gibbons asked vtot happens
to the tree if the property goes to the adjacent owners. City Manager Jack Greene
stated that the tree then becomes Mr. Logsdon's problem.
Motion was made by Patterson, second by Henderson to instruct the City Attorney
to begin proceedings necessary to vacate the street between the Logsdon and
Kaylor property. Motion passed. Ayes 6 Nays 0
MABEL HAZEN SEWER REPAIR REQUEST
City Manager Jack Greene reported that Mrs. Hazen has contacted an attorney and
that the City has sent him all the information vMch he requested. "The matter
will not be on the agenda again until further word from the attorney.
BUDGET COMMITTEE APPQUSTIMENT
Mayor Ronaild Hanson appointed Grace Cooper to the Budget Cciranittee. Council
confirmed appointment.
A meeting of the Budget Conniittee will be held next Monday evening, October 16 at
8:00 at City Hall.
MEM) FROyi JAMES KELLEY REGARDING ERECTION OF FENCE IN FERN ACRES
City Manager Jack Greene stated that he had received no further word from Mr.
Kelley after the mono of October 5 was sent to him. Council had received copies
of all correspondence on the matter. Apparently Mr. Kelley was satisfied that
the City had no ill intent and the vtole matter had been caused by lack of
cormunication.
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller referred to conditions in the annexation request for
Palomar Heights (Hansen property) and asked if the Council wished to include the
requirement that developers furnish sewer clean outs at the property line. The
matter was discussed. City Planner Ed V^es stated that he hated to slap on more
conditions at this time. Developers must still ccme in with final plans and a
request for zone change.
REPORT OF CITY MANAGER
City Manager Jack Greene requested that a date be set for holding a public meeting
with the engineers there to give people vto had not already been reached an oj^rtunity
to leam more about the proposed sewer rehabilitation project. The date of
October 23 at 8:00 P.M. was set for this meeting.
October 9, 1978
REPORT OF MAYOR
Mayor Hanson announced that the League of Oregon Cities Convention will be in
Portland on November 12, 13 and 14. He reconmended sending one councilman and
one Mayor and that the City pay $150 per person for two people to attend.
Discussion.
MDtion was made by Patterson, second by Henderson that one new Council person
and the Mayor elect be sent to the League of Oregon Cities Convention and that
the annount of $150 per person be approved. Motion passed. Ayes 6 Nays 0
Mayor Hanson proclaimed Saturday, October 14 as Jogging Day.
Mrs. Milford Thonpson asked if a feasibility study is contemplated on locating
the library in the Commnity Building. City Manager Jack Greene stated that at
present he has no authorization to spend money on such a study. Mayor Hanson
requested that people talk about and suggest alternatives for location of the
library.
Meeting adjourned.
ATIEST:
nald 0. son. Mayor
City Manager Bemell McClay, City Rd6order
MEETING OF TEffi BUDGET COMMITTEE OF THE CITY OF REEDSPORT TO CONSIDER SUPPLEMENTAL
BUDGET ON OCTOBER 16, 1978 at 8:00 P.M. AT CITY HALL
Present: [feyor Ronald O. Hanson
Council Members Albert Nicrmler, President; Connie Gibbons, H. J. Patterson
Budget Conmittee members William Town, Chairman; Carlin Williams, Roy
Henderson, Grace Cooper, John Stephens
Absent: Councilmen Robert Tbwnsend, H. F. Bethel, Ben Henderson
Budget Comnittee monbers Lincoln Swain, Ralph Stuller
Others Present: City Manager Jack Greene, City Finance Officer Steve Herman,
David Sykes, member of the press, City Attorney Stephen Miller
Steve Herman, Finance Director, explained that three grants have been received
by the City vdiich were not anticipated at the time the yearly budget was passed.
In the supplemental budget being presented thse grants were being added into the
budget and appropriated back out. Budget also reflected changes made necessary
because Anti Recession and Federal Revenue Sharing receipts will be less than
originally budgeted. Funds being added to the budget were:
Oregon Traffic Safety Grant
Planning
C.O.G. Grant - Estuary
Water Study
Reduction of other incomes
Net Planning increase
$17,461.00
22,000.00
(521.00)
$18,591.00
38,940.00
Supplemental budget was discussed and questions answered. IXbtion was made by Roy
Henderson, second by Ronald Hanson that the supplemental budget be approved as
presented. Motion passed unanimously.
The meeting was opened for discussion of budgetary problems vdiich may be brought
about by passage of Measure 6 at the November election.
Meeting adjourned.
ATTEST:
J 3.^ JacJ^J. Groene, (Aty Manager
nald O. Han n, Mayor
Bemell McClay, Ciitvty^^Reco:rder
449
450
SPECIAL MEETTING OF THE CJDMMON COUNCIL OF TEIE CITY OF REEDSPORT ON OCTOBER 26,
1978 at 5:00 P.M. at CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimmler, President; H. J. Patterson, Robert
Townsend, Ben Henderson
City Attorney Stephen H. Miller
City Manager Jack J. Greene
Absent: H. F. Bethel, Connie Gibbons
Meeting was called to order for the purpose of taking action on Ordinance 561.
Ordinance #561 was presented by City Attorney Stephen H. Miller for consideration.
Discussion.
Motion was made by Henderson, second by Patterson that Ordinance 561 - AN
ORDINANCE PROVIDING FOR NOTICE TO BE POSTED AND PUBLISHED REGARDING THE
UPGRADING AND ENLARGEMENT AND REHABILITATION OF THE EXISTING SANITARY SEWER
SYSTEM, HOUSE SERVICE LATERALS, WASTEWATER PUMP STATIONS AND WASTEHATER
TREATMENT PLANT OF THE CITY OF REEDSPORT AND SETTING AN ELECTION DATE,
AUTHORIZING THE PRINTING OF BALLOTS, THE TIME AND PLACE OF THE ELECTION; AND
DECLARING AN EMERGENCY - be passed.
Mstion passed. Ayes 5 Nays 0
Meeting adjourned.
ATTEST:
nald 0. ison. Mayor
'Jack J^Greefie, City Manager Alice B. McClay, City Recorder
REGULAR MEETING OF THE COMMON COUNCIL OF TEffi CITY OF REEDSPORT ON NOVEMBER 6,
1978 at 8:00 P.M. AT CITY HALL
Present: Council President Albert Nimmler
Council Monbers H. J. Patterson, Robert Tbwnsend, H. F. Bethel,
Connie Gibbons
City Attorney Stephen Miller
City Manager Jack Greene
Absent: Mayor Ronald 0. Hanson, Ben Henderson
Meeting was called to order by Council President Albert Nimnler.
Invocation was given by Connie Gibbons.
Minutes of the regular meeting of October 9 and the Budget Meeting of October 16,
1978 were approved.
CITIZEN PROBLEMS
Dan Caitpbell, owner of the Reedsport Motel, requested clarification of police
procedures in the handling of a recent theft at his rrotel. He protested the
fact that the out of state parties were arrested but later released without
posting bail. City Manager Jack Greene stated that an error had been made.
Police Chief Selby stated that Oregon law does not require that bail be posted
for a Class A misdoneanor, and the longest time that the parties could have
been held would have been tvro days. Coimcil President Albert Nirtmler requested
that Mr, Campbell confer with Police Chief Bill Selby to discuss the matter
further.
JIM LEt'JIS REQUEST FOR RELIEF FROM EXISTING SEWER CHARGES
Jim Lewis, owner of Reedsport Seafood Inc., stated that he had installed a very
elaborate filtering systan at his seafood processing plant to filter the waste
water used in the plant. This systan enables them to durrp any waste back into
the estuary and meet DEQ requirements. The only sewer used at the plant is from
the tvro toilets and twD wash basins. In view of these facts he requested that
the Council drop the sewer charges. After discussion, the following motion was
made:
Motion was made by Patterson, second by Bethel that the City charge Reedsport
n
Noveniber 6, 1978
Seafcxjd Inc. only the normal sewer charge for twD restrocms plus the water
charge. Amendment to the motion was made by Bethel that charges revert to
the original method of charging if circumstances at the plant change. Discussion.
Mr. Lewis stated that there is no physical way that dischage from his plant
can go into the City system. Amencament withdrawn. City Manager Jack Greene
stated that charges would be made retroactive to Septonber 1, 1978.
Motion passed. Ayes 5 Nays 0
Pat Roelle, owner of Mid Coast Construction, stated that he had a similar
situation at his business on the port dock. He felt that he should not be
paying a sewer fee since he is not connected to the sewer at all. City Manager
Jack Greene stated that he felt Mr. Roelle should be paying only the minimum
sewer charge as required by City ordinance. Discussion.
MDtion was made by Gibbons, second by Patterson that the City charge Pat Roelle
only the $2.00 minimm sewer charge for his port dock facility. Motion passed.
Ayes 5 Nays 0
MAST BBQS. TOWING FRAlSOilSE PR3P0SAL
A set of standards for towing services for the City of Reedsport as presented
1:^ Mast Bros. Inc. was discussed. City Manager Jack Greene asked vdiether or
not they wanted the City to ccme up with a franchise ordinance. Randy Mast
stated that they were not necessarily interested in a franchise but wanted the
City to set up standards in equipnent and service that must be met by anyone
doing city towing. After lengthy discussion it was decided that Councilman
Patterson, City Manager Jack Greene and Mast Bros, meet and work out a solution.
A resolution could then be drawn up that would give guidelines to the Police
Department when calling for towing service.
HUD APPROVED HOP PLAN
Ccmmimity Developnent Director, Marilyn Townsend, introduced Leslie Lann vto
explained vtot a HUD approved HOP (Housing Opportunity Plan) involves. He
stated that with a HUD approved HOP, regional agencies can (1) guide the
allocations of HUD assisted housing; (2) ensure that local Housing Assistance
Plans (HAPs) are consistent with their areawide assisted housing goals; (3)
assist local governments participating in the HOP to have an advantage vtei
seeking Small Cities Community Developnnent funds; and (4) assist HOP partici
pating cities to demonstrate their eligibility for Urban Development Action
Grants (UDAG). In addition, a HUD-approved HOP will satisfy one of the major
requirements for 701 hoxosing element appixjval, and should place agencies in a
better position to receive regular 701 funding in the future and ocnipete for
additional funding under the proposed regional strategies supplenental funding
program. He explained that Reedsport is the only city in Douglas County to
receive Ccannunity Developreient Block Grant funds. By approving the HOP program
the City can receive 50 extra points to be considered in the funding of new
projects. City Manager Jack Greene stated that a resolution will be drawn up
and presented to the City Council for adoption at the December meeting.
HERSCHEL NICKELS REQUEST REGARDING SUBDIVISION PROCEDURES
Herschel Nickels questioned city practices in approval of plats and enforcement
of regulations dxiring subdivision construction. He felt that once a plat is
approved, no deviation should be made from the originally approved plan. After
discussion, Charles Knowlton, sub-contractor on the developiient on Crestview
in question, stated that it is ccnnon practice to make changes as WDrk progresses
and such changes are deoned necessary. He requested that it be entered in
the record that A1 Stuntzner is the engineer for the project and that no changes
are made without the approval of the project engineer. Mr. Nickels felt that
the City should have an engineer or qualified person supervising the construction
at all times. City Manager Jack Greene agreed that this wDuld be the ideal
situation, but the City does not have an engineer or other qualified person
available nor the money to hire than. Mr. Nickels pointed out vtot he felt to
be serious errors in planning the drainage system for the Crestview development
above his home. City Planner Ed Wynes explained the process followed in approving
a developnnent and recorroended that a joint vorkshop be called with the Planning
Coitmission and City Council to try to resolve some of the problems and develop
seme standards for the developnent of subdivisions. A joint work session was
set for Monday, January 15, 1979 at 8:00 P.M.
OLIN MARTIN LbTi'KR CONCERNING USE OF LINCOLN STREET
A letter of October 23, 1978 directed to the City Council was discussed. Letter
is now on record in the Olin Martin file in the office of the City Recorder.
After discussion, Mr. Martin requested that his letter be answered and City
Attorney Stephen Miller was instructed to do so. Council President Albert
Nirrmler reccmmended that the ccnplaints mentioned in this letter be considered
452
iSlovember 6, 1978
at the joint work session of the City Council and Planning Conmission on
January 15, 1979. Knowltons were requested to be present.
Later in the meeting the following motion was introduced by Councilman Townsend
and passed unanimously.
Motion was made by Townsend, second by Bethel that City Attorney Stephen Miller
answer ^^r. NickelS and Mr. Martin's letters stating the City's position so that
no suspicion or discredit will be cast on the City, Knowlton Bros, or the
Planning Conmission.
PCWE STREETT IMPROVEMENTS
City Manager Jack Greene reported that the residents of Rowe Street have agreed
to inprove Rowe Street at their expense. They have agreed to have Ray Wells Inc.
of Florence do the vrork at an estimated cost of $14,000. The project will consist
of paving the street frcsn Bowman Road to Lincoln Street, a distance of 600 feet,
width 24 ft., depth 2 inches. They have requested that the City furnish the
storm sewer pipe. The City has in stock the required pipe for the project.
Pipe will be installed at the expense of the property owners. Cost to each
resident will be approximately $975 and property owners wDuld be responsible
to the contractor for payment. The City vrould accept the street for maintenance
upon conpletion. Discussion.
Motion was made by Patterson, second by Townsend that the City furnish the
storm drain pipe for Rowe Street. Motion passed. Ayes 5 Nays 0
COMPLAINT ON CABLE TV CORP.
A corplaint frcm Jeffrey Porges of 747 Evergreen Loop that Cable TV Corp. has
refused to connect his hone to the TV Cable although he has a signed agreement
that they will do so was discussed.' Stanley Esselstrcan of Cable TV was not
able to be present. After discussion. Council President Albert Nimmler appointed
a conmittee of City Manager Jack Greene, City Attorney Steve Miller, Brent Winston
and Mr. Porges, Robert Townsend and Stanley Esselstrom to meet and try to vrork out
a solution to the problem. City Attorney Stephen Miller stated that Mr. Porges
does have legal recourse to pursue his agreonent with Cable TV.
CCMmilTY DEVELOPMENT PROPERIY TRANSFERS
Marilyn Townsend, Ccnmmity Development Director, reported that Leo Cary and
David Davis have paid earnest money in the amount of $2500 for purchase of
three urban renewal lots at Greenvrood and Seventh Streets. (Lots 4, 5, 6, Block 75)
Preliminary plans were presented and studied by the Council. Marilyn Townsend
stated that the deed will have a reversion clause v^ch states that construction
must start within six months or the property reverts to the city. Mr. Cary
stated that they plan to build an accounting office of wood materials similar to
the Miller and Fullhart buildings. Motion was made by Patterson to approve
the property transfer on the basis that satisfactory easements can be agreed upon.
Second by Connie Gibbons. Motion passed. Ayes 5 Nays 0
Marilyn Townsend reported that the title to property at4th and GreenwDOd, Lot
16, Block 51, Amended Railroad Addition, has been transferred from Robert Calcote
to Mid-Coast Development. Mr. Roelle will build according to plans prepared by
tlr. Calcote with a few minor changes. After a short discussion the Council
approved the transfer.
REPORT OF CITY MANAGER
City Manager Jack Greene reported that the two C.E.T.A. positions have been
extended to November 8.
A meeting will be held at City Hall, November 8 at 8:00 P.M. with Western
Oregon Health Services, The public is encouraged to attend as this is the group
making recomnendations regarding services at Lower Umpqua Hospital.
Mr. Greene reported that a copy of a letter frcm Harold Sawyer, Administrator
of Water Quality Division, Department of Environmental Quality, requesting that
they expedite awarding of a federal construction grant for the City of Reedsport,
Sewer Facilities Step III project was received.
The Young Adult Conservation Corp is working in the Bi-Centennial Park clearing
along the creek line and piling slash.
^feeting adjourned.
ATTEST:
'RonaI3^'07 Hanson, Mayor
eft e>-^ 'Jack J. 'Greehe, City Manage"" bStiSi M^liay, City^fecorder
MINUTES OF TEffi SPECIAL MEETING OF THE! COXayDN COUNCIL OF THE CITY OF REEDSPOKT
ON NOVHyBER 22, 1978 at 8:00 P.M. AT CITY HALL
Present: Mayor Ronald 0. Hanson
Council Members Albert Nimnnler, President; H. J. Patterson, Robert
Townsend
City Manager Jack Greene
City Attorney Stephen Miller
Absent: Ben Henderson, Connie Gibbons, H. F. Bethel
Meeting was called to order by Mayor Ronald O. Hanson
PUBLIC HEARING ON SUPPLEMENTAL BUDGET
City Finance Officer Steve Herman e2?plained the need for a supplemental budget
to cover funds which were not anticipated in May, 1978 and to adjust some funds
vdiich were not budgeted correctly as follows:
GENERAL FUND
City Council for:
Materials and Services $18,591.00
PLANNING DEPARTMENT FUND
Materials and Services 38,940.00
TITLE II PUBLIC WORKS FUND
Other expenditures and requirements (2,975.00)
FEDERAL REVENUE SHARING TRUST FUND
Other expenditures and requirements (716.00)
SPECIAL PARK FUND
Capital Outlay 19,000.00
There were no conments frcm the floor.
After discussion, motion was made by Townsend, second Patterson to adopt the
supplemental budget as presented. Ayes 4 Nays 0
CANVASS OF VOTES OF GENERAL ELECTION FOR CITY OF REEDSPORT
City Recorder Bemell McClay presented the following tabulation of votes for
the City at the General Election of November 7, 1978 as reported on the Abstract
of Votes from the office of the County Clerk.
FOR MAYOR - two year term beginning Jan. 1, 1979 Votes
Ronald 0. Hanson 774
Albert B. Nimmler 774
FOR COUNCHjyiAN - four year term beginning
January 1, 1979
Precinct #3 (Pioneer)
Charles Frederickson 569
Carlin Williams 377
Charles Diehl 388
Precinct #4 (Highland)
H. J. Patterson 677
William Town 733
Precinct #5 (Forest Hills)
Michael Jayne 690
David Goldberg 714
Bond issue for sewer system revenue bonds in the sum of $1,200,000
Yes 757
No 720
MDtion was made by Townsend, second by Patterson to accept the canvass of
votes. Motion passed. Ayes 4 Nays 0
SELECTION OF METHOD FOR BREAKING OF TIE FOR OFFICE OF MAYOR
Mayor Ronald Hanson turned the chairmanship of the meeting over to City Attorney
Stephen H. Miller.
City Attorney Stephen Miller cited City Charter and State Statutes vdiich call
for the breaking of a tie vote by lot. Various methods of doing this were
discussed. Mayor Hanson and Councilman Nimnnler, Councilman Townsend and Cliff
Furlott es^pressed the belief that the only fair way to decide a tie would be by
another election. City Attorney Stephen Miller stated that under Oregon law
the City does not have the authority to call for another election. Discussion.
Motion was made by Townsend, second by Patterson to flip a coin at noon Monday.
Discussion. Motion failed to pass. Ayes 2 Nays 2
Discussion.
Motion was made by Hanson, second by Nimmler that a drawing be held at 12 o'clock
noon on Itonday with the County Clerk present. Numbers frcm one through twenty
November 22, 1978
would be placed in a box and alternately drawn by Mr. Hanson and Mr. Ninmler.
The person with the highest total of their numbers vrould win. MDtion passed.
Ayes 4 Nays 0
MDtion was made by Hanson, second by Patterson that, if such a drawing again
results in a tie, the process be repeated. Motion passed. Ayes 3 Nays 1
(Nimmler)
PUBLIC HEARING ON GERTRUDE SCOTT ANNEXATION
The following nono from City Planner Ed Vlynes is entered into the minutes to
give background for this request for annexation.
"The original request for annexation was scheduled for a public hearing on
October 9, 1978 at vAiich time the Council tabled the request at the request of
the City Attorney due to a question of how much property was to be involved.
Historical information shows that an annexation petition was presented
to the City in 1962, to annex a portion of this property. The annexation
proposal was approved and the City Attorney was instructed to prepare the
necessary ordinance to effect the same at the regular Council meeting held
October 8, 1962. No ordinance was ever forthcoming. On October 10, 1966
Ordinance #478 was read and passed v^ch annexed a portion of the Scott property
into the City. This was not the area requested in the 1962 petition, as the
1962 request was thought to have been adopted and in effect.
In order to clear up this matter, the City is now in the position of
annexing twD pieces of property into the City, one of vMch is surrounded
on all sides by the City and receiving City services, but not paying out-of-City
rates. The second piece of property being bound by the City on three sides
is not developed and has a potential for very limited developnent due to its
size and steepness.
This annexation meets with the approval of Douglas County and coiplies
with the IXZDC Goals as the property is not agricultural or forest land.
There is no large scale hazard potential with the site and it is not in the
estuary or a shoreland area. The site is within the urban growth area as
proposed and is adjacent to transportation and services. There are no negative
points to the annexation as proposed."
City Planner Edward V^es read a letter from Gertrude Scott vMch authorized
him to speak for her as she was unable to be present. Mr. V^es stated that
adjoining property owners had been informed of the annexation and that he had
received no adverse ccxnment. He requested that the annexation be approved.
Motion was made by Nimmler, second by Patterson that the City Attorney be
instructed to draw up an Ordinance to effect the annexation of the property
located south of the southerly boundary of Bowman Road and adjacent to the
westerly boundary of Scott Terrace Planned Unit Development and approximately
120 ft. east of View Street.
City Attorney Stephen Miller called for caranents from the floor in favor of
annexation. There were none. He called for ccmnents against annexation.
There were none. MDtion passed. Ayes 4 Nays 0
HGE REQUESTS FOR AUTHORIZATION TO PROCEED WITH WORK
Upon request of HGE, Inc. the following action was taken# after discussion.
Motion was made by Patterson, second by Townsend that HGE, Inc. be authorized
to proceed with Step III of the Sewerage Improvements, vdiich is the Bid Call
and Construction phase of the project. Motion passed. Ayes 4 Nays 0
Steve Cox explained a dangerous situation in the water line near Winchester
Bay. At present there is a 90 degree angle in the main water line which is
in danger of blowing open because of the extreme pressure. Mr. Cox explained
that the situation could be corrected by straightening out this line. He
stated that this could be done by using the 18" AC pipe vMch the City has
on hand vdiich would be the cheaper method. With this type of pipe, however,
there could be some problem with the joints. Or, the Council could elect to
go with the newer concrete cylinder pipe vMch would cost more but would give
a better, more stable job with no problems at the joints. Cost of using this
pipe was estimated at $15,000 to $16,000. City Manager Jack Greene stated that
there are Water Department funds available for the project. Discussion.
Noveniber 22, 1978
Motion was made by Nininler to instnict HGE, Inc. to ccirplete Plans and
Specifications and call for bids (using concrete cylinder pipe) for
the final intertie on the Clear Lake Transmission Line. Motion passed.
Ayes 3 Abstain 1 (Townsend)
REQUEST TO ABANDON OLD WATER LINE IN WINCHESTER BAY AREA
The following memo from City Manager Jack Greene to the City Council was
discussed:
"Several months ago we received a request from the Winchester Bay
Sanita^ Distcict to abandon a 8" water line that runs parallel to our 18"
main line from the old chlorinator to Winchester Bay.
Their intent is to put a 4" pressure sewer line into the 8" pipe.
This will allow the Sanitary District to furnish sewer service to an area that .
is in need of sewers.
During the last few months, I have been in contact with our engineers
(HGE) and we believe that this would be possible under the following conditions:
1. Comcil approval
2. D.E.Q. approval
3. All services be changed at Sanitary District expense
4. A chlorinator be installed, the size and location to be approved
by HGE
5. A fair price be paid to the City for the 8" line."
Possible pixjblems in tapping water customers directly into the new concrete
cylinder pipe if this old line is abandoned were discussed. City Manager
Jack Greene stated that he could forsee no problems as this is being done in
many places. Engineer Steve Cox suggested that a request be made that the
manufacturer furnishing the pipe be requested to supply a statement that the
pipe can be tapped. Coimcilman Niramler stated that he wants a statement in
writing that this can be done. City Manager Jack Greene stated that the Council
needs to give the Winchester Bay Sanitary District some answer at this time.
Motion was made by Patterson, second by Townsend that the Council approve the
concept of abandoning the line and selling it at a fair price and that City
engineers confer with Sanitary District engineers to come up with plans and a
fair price for the City. Discussion. Motion passed. Ayes 3 Nays 1 (Niinmler)
TT.T,FX3AL USE OF BUILDING AT 9th and GREENWCXDD
The following memo signed by Planning Commission members Thanas Hedgepeth, Ch.,
Heinz Kaufinann, Larry Meyer, Henry Khowlton and Florence Diehl was discussed.
"We the undersigned mennbers of the Reedsport Planning Ccmmission have probable
cause to believe that the A.W.P.P.W. Local 101 is still using the previous
Reedsport Oregon Congregation of Jehovah's Witnesses Church, located on the
southwest comer of 9th and Greenwood, within the City of Reedsport. The
above being in violation of Reedsport Zoning Ordinance 513, Article III, Use
Zones, Section 3.010 R-1 Single Family Residential Zone (A) Use.
The Planning Commission at its May 23, 1977 meeting denied a request for a
variance to use said structure. The Ccarmon Council upheld the Planning
CcaMiission's decision on appeal June 23, 1977. As such, we the landersigned
1^, are asking the Ccannon Council to take those actions necessary as outlined
\jnder Ordinance #513, Article VIII Administrative Provisions, Section 9.030
Abatement and Penalty, to correct this apparent violation to the City's
Zoning Ordinance."
After discussion. Mayor Hanson reconmended that the entire block be rezoned
R-2 vMch would allow for meeting halls.
Motion was made by Nimnnler, second by Townsend that the area in question
between Greenwood, Fir and 9th and 10th streets be re-zoned to R-2 and that
a public hearing be called. Motion passed. Ayes 4 Nays 0
A public hearing will be set for the regular Council meeting of January 12, 1979.
Meeting adjourned.
EXECUTIVE MEETING
An executive session was called imniediately following the close of the Special
Council meeting to discuss matters involving labor negotiations and the
authority of labor negotiators. (pursuant to O.R.S. 192.660 (2) (a) )
Executive Session closed.
456
November 22, 1978
Council meeting reopened.
Motion was made by Nimmler, second by Townsend that the Council request
the Brrployee Relations Board to conduct a hearing to establish the membership
of the bargaining unit. Motion passed. Ayes 4 Nays 0
Motion v/as made by Patterson, second by Townsend to grant City Attorney
Stephen Miller authority to confer with consultants in the field of lalxtr
relations for advice. Motion passed. Ayes 4 Nays 0
Meeting adjourned.
ATTEST:
I^nald 0. Hanson, Mayor
aJL
City Manager Bemell McClay, City der
SPECIAL MEETTING OF THE CQMMCN COUNCIL OF THE CITY" OF REEDSPORT AT THE CITY
HMX ON NOVEMBER 27, 1978 AT 8:00 P.M.
Present: Mayor Ronald Hanson, Council IVtembers Albert Nimmler, President
Connie Gibbons, Robert Tbwnsend and H. G. "Pat" Patterson
City Manager Jack J. Greene
City Attorney Stephen Miller
Absent: Council Members Ben Henderson and H. F. "Shorty" Bethel
SPECIAL MAYORAL ELEjCTICN BY DRAWING OF LOTS
Both candidates, Ronald O. Hanson and Albert B. Nininler, having received
an equal number of votes (774) at the General Election on November 7, 1978;
the winner for the office of Mayor was determined at 12:00 M. noon,
November 27, 1978 by a public drawing of lots in a manner prescribed
the Council. Douglas County Clerk Doris Wadsworth directed the drawing.
Mr. Hanson and Mr. Ninmler both drew ten numlDers fron a container v^ch
held twenty folded sheets of paper numbered with consecutive numbers from
one through twenty. The slips were signed by each man as they were drawn.
At the conclusion of the drawing the sum of Mr. Hanson's slips totaled 95
and Mr. Ninmler's total was 115. Albert Ninmler was declared to be the
winner of the office of Mayor for the term beginning January 1, 1979 and
ending December 31, 1980.
A motion was made by Patterson and seconded by Gibbons to accept the results
of the drawing. Ayes £ Nayes 0_ Motion carried.
PUBLIC HEARING FOR IMPROVEMENT OR RELOCATION OF LIBRARY FACILITIES
Mayor Hanson called the meeting to order. He announced that this special
meeting was called for the purpose of a public hearing to discuss alterna
tives for the upgrading of the City Library building. The question will be
v^ether it is feasable to relocate the Library in the Ccnmunity Building,
do considerable repair work to the city owned building that now houses the
Library or to construct a new Library building elses^^ere.
Concerned citizens present: Mr. and Mrs. Charles Diehl, Mrs. Melford
Ihorrpson, Mr. and Mrs. Edward Wynes, Mr. and Mrs. Edward Tillis, Olin
Martin, Clifford Plov, H. E. Nickel, Thomas Tymchuk, David Goldberg,
Steven Herman, Carlin Williams, Patricia Van Leuvan, Marilyn Christensen,
Teresa Cline, Paul "Tex" Williams, Mrs. Patrick Roelle, Mrs. Dick flanthe,
Mrs. Frank Rose, Albert Coffield, Mrs, Robert Olstrom, Mrs. Dennis Kincaid
and New Media represented by: Mr, and J^s, A1 Riske (Coos Bay Wbrld) and
Jim Bottom (Eugene Register Guard).
The Mayor asked for those present to make known their feelings on ways the
City could irrprove the Library facilities.
Isbveraber 27, 1978
H. E. Nickel: He felt that the Libraary shoiild remain vihere it is at.
The biiilding is well constructed and does have value. The weight of the
books would not be distributed correctly in the Coramanity Building and could
cause damage to the floor. The old building can support the weight better.
Ihe Coaratanity Building was in the same state of disrepair not more than
twelve years ago. It was refurbished and is now structurally sound. He
felt it was much better to redo the old building. He stated that could
never replace the space at todays' prices. The City needs this space."
He mentioned that he is on the Board of the Douglas County Housing Admini
stration. The Three Rivers Activity Center located across the street from
the CcBMimity Building is used to capaci-l^. People have to be turned away
from time to time. H^ felt the Community Center is necessairy and is not
being used enough.
Librarian Marilyn Christensen: The present building is large enough for the
^ Library. Meeting roans could be made ty partitioning. It isn't a question
of rocm. The building needs to be repaired.
Ronald H^son: The building is not rebmldable. The Engineer's estimate
of $185,000 is prohibitive. Perhaps there is a practical way to bring the
building up to standard. There are Federal Grant Funds available of about
$57,000 to fund this project.
Jack Greene: If Federal dollars are to be spent the construction must be
made to Government codes. Must have licensed engineer draw up specs and
plans. The County would be likely to help if the City can ccme up with a
good plan. The Library serv^ the v^ole area not just citizens of Reedsport.
The County is now spending three million dollars on a new library in Roseburg.
Mrs. Patrick Roelle: Do you have any idea how much it would cost to redo
the Ccjnmunity Building to have Library here? Can we use this Federal money
for this?
Jack Greene; This is feasable. There have been no engineering dollars
spent on this yet. The floor will take the load.
Ronald Hanson: This would be an attractive reason. Tb have all City
buildings under oreroof as well as economical. The building is already
constructed to Government code and would only require om heating system
and one janitorial service, ect. The old building coxild be sold to help
defray the cost of construction.
David Goldberg: How much is the old building worth?
Ronald Hanson: The City paid $40,000 for it originally. The only problem
would be to sell it quickly. I know of one man v^o will buy it. An addition
to the present City Building is another alternative.
Paul "Tex" Williams: If you put the Library here that would mean no
Commmity Building. Vfe got it now. If you want it in here then let's
build a new Corrniunity Building.
H. E. Nickel: The City has an obligation to maintain the downtown area.
The Urban Renewal program idea was to LpJate and enhance the old part of
the city. If the Library moves and old building is abandoned it shoiild
not be allowed to deteriorate and remain in the same state of disrepair.
Olin Martin: Would it be allowable to use Federal Funds for the addition
to the Community Building?
Jack Greene: Yes. Parking might be a problem but perhaps someday the
County will develop the lot across the street for this purpose.
Bob Tbwnsend: How far would $50,000 go for repairs to the old building?
Jack Greene: Not far. The windows are about to fall out, raitps will have
to be built and floors are uneven. Must be brought up to Government code.
Olin Martin: $57,000 cannot be used except under certain conditions, then?
It limits the choices available?
Noveitiber 21, 1978
H. E. Nickel; Is it possible to use the City Crew for labor and use the
money for materials?
Ronald Hanson: According to the City Charter anything over $1,000 must
be let out for bids.
H. E. Nickel: If we could go this route it would be better to do it our
selves and not use the Federal ^foney. Hire a good man and put him on the
City payroll and let him do the job.
Ed Tillis: The County expects local efforts. Vlhat about the new three
million dollar library that is being built in Roseburg?
Olin Martin: Vilhat about the Engineer's fee? How much will that be?
Ronald Hanson: Aromd ten percent of the total job.
Mrs. Melford lhatipson; How many frills could be eliminated from the estimate
made on rebuilding the library structure?
Ronald H^son: Hie old building is getting rotten. The windows are about
ready to blow out and sidewcilks are settling away from the building, the
floors are uneven. Vfe have to do something. It is a choice of patchwork
or a good job. H.U.D. would not approve anything less than a complete
job.
Connie Gibbons: How many people does the Library serve? Vtiat percentage
of the conmunity does the Library searve? How does this cortpare to the needs
of the recreational groi:5>s?
Ronald Hanson; There are other needs of the City that should be considered
at this time, also. The Police Dept. is sadly crowded for room. If a
building were added to the end of the Police Station they could cilso use
it. Vfe ^ould try to "kill as many birds with one stone as possible."
Connie Gibbons: I agree with Nick. Something should be done with the old
building. If the Library were to move out probably one-fourth of the
people using it live outside of the City. It makes a distorted picture as
far as the City is concerned. If the building isn't going to be used for
a Library it should be made presentable anyway.
Tom Tymchuk; Several years ago the consensus was to keep this building the
way it wsEL The Library is iirportant and the people shoiiLd have a Library.
Ihe building over there is adequate and the City should leave no "stone
vmtumed" to get the dollars to irtprove it.
The Ccannunity Building was redone by phases. First we started on the out
side and conpleted that. Then we went to the inside and repaired and re
furbished that. If you apply that theory the job can be done. Put the $57,000
on the outside. Maybe in two or three years do some more to it. Do just
one part at a time. It will be worth it if it is done right.
Bob Tcwnsend; The front facade could be iBdone and an entrance raitp for
v^eel chairs built.
Olin Martin: Yes, but youte limited to the ways and means to do it.
A1 Nijtimler: Hew about Revenue Sharing funds? How about using the $60,000
the City gets a year for this purpose?
Ronald Hanson; Revenue Sharing money is conroitted for this fiscal year.
Bob Townsend: But the building may set for ten years or more before anything
else is done. Should be conpleted new.
Connie Gibbons: Will we be. allows another pi±»lic hearing to discuss this?
Jack Greene: Yes. With a new Council coning in the first of the year.
Vfe'll have time to look into various alternatives and get H.U.D.'s approval.
Charles Diehl: If you keep that over there that means two separate buildings
to maintain.
David Goldsmith: Perhaps someone from H.U.D. could come down.
n
November 27, 1978
Ronald Hanson: Hew long will it take to hear from H.U.D.?
Jack Greene; About three weeks.
RDnald Hanson: Suppose they say "no" to stage construction?
Mrs. Diehl: VJhat about possible donations from the community? The hospital
was built this way.
Jack Greene: Not possible to get nearly enou^ for this kind of project.
Mrs. Patrick Roelle: Ihe Community Building is not used enough. Irritating
that it is used so little. Do not understand v^iy people do not want to fix
it up and make serviceable.
Albert Ninmler: Ihe annual Christmas Bazaar is next week. Attend that.
Bob Tbwnsend: The funds can be raised to make the Library building attractive.
It needs to be renovated, floor raised, new central heating system and
carpeting. The building could be used for a lot of purposes. It is going
to take lots of bucks to fix but is a good facility to have.
H. E. Nickel: Good old building and well constructed.
Olin Martin: Couldn't a new building be constructed for $185,000? The
School Administration Building, now under construction, is being built for
not much more.
Jack Greene: Vfe will have some answers after we do some exploring. Vfe
will schedule another meeting.
H. E. Nickel: Another possibility. Perhaps set up a Library District?
Saite as the Port Conmission and Hospital Districts. See if people would
pass a bond issue ^ to build a new Library,' as they just did to build the
new sewer system.
Jack Greene: The cost of forming a group is prohibitive. Expenses need to
be met and there is no money available.
Connie Gibbons: The City needs a new fire truck at a cost of $70,000 plus.
Let's save our voting for that.
Jfeeting adjourned.
ATTEST:
, Mayor
k J. Gifeene/ City Manager Shirle^McAninch, Account Clerk
459
RE3GULAR MEETING OP THE CXMON COUNCIL OF TEIE CITY OF REEDSPORT, OREGON ON
R 11, 1978 at 8:00 P.M.
Present; Mayor Ronald 0. Hanson
Council Members Albert Ninmler, President; H. J. Patterson, Connie
Gibbons, Ben Henderson, H. F. Bethel
City Manager Jack Greene
City Attorney Stephen Miller
Meeting was called to order by Mayor Ronald O. Hanson
Invocation was given by Connie Gibbons.
Minutes were approved as written.
Council President Albert Nirittnler presented outgoing Mayor Itoncild Hanson and
outgoing Council members Connie Gibbons and Pat Patterson with niyrtlewDod
plaques in appreciation of their years of service to the City.
ACCEPTANCE OF E.P.A. GRANT OFFER FOR SEWER FACILITIES PRDOECT AND ADDENDUM
TO AGREEMENT WITH H.G.E. INC. FOR STEP III, SEW^l FACILITIES PROJECT
Roy Erichsen of HGE, Inc. presented a letter vtoch the City had received j
from the U. S. Environmental Protection Agency stating that the City of
Reedsport application for grant money in the amount of $2,925,000 had been
approved by the E.P.A. Letter stated that this grant is subject to the
applicable terms, conditions and procedures of the E.P.A.'s grant regulations
(40 CFR Chapter 1, Subchapter B) as published in the Federal Register of
September 27, 1978. Mr. Erichsen outlined these regulations as they apply
to the City. After discussion the following motion was made:
Motion was made by Townsend, second by Nimmler that the City of Reedsport
accept the E.P.A. grant offer of $2,925,000 and authorize the Mayor to sign
documents accepting same. Motion passed. Ayes 7 Nays 0
Roy Erichsen presented a tentative schedule for the Sewer Facilities Construction
Project vMch called for awarding of bids by i^ril 15, 1979.
After discussion, motion was made by Bethel, second by Henderson to approve
an Amendment to the Engineering Contract necessary to proceed with Step III
of the Sewer Facilities Project.
City Attorney Stephen Miller stated that he approved the addendum as corrected.
Motion passed. Ayes 7 Nays 0
A special Council meeting will be held on December 26, 1978 at 8:00 P.M. at
City Hall to go over plans and specifications for the Sewer Rehabilitation
Construction project.
POLICE DEPARTMENT COMPLAINTS
Motibers of the Reedsport Police Department requested time to present growing
problems within the City Police Department concerning wages, benefits and
working conditions. Specifically:
1. Why is the Police Department being stalled on the status of Sergeant
Kelly?
2. Charge harassment of Police Department vtoi City office notified
Patrolman Macho and Sergeant Kelly that fences built on their property
violate property convenants. (
3. Charge that City Manager rather than Police Chief runs the Police
^ Department '
* Why are labor negotiations being stalled?
After presentation of grievances by Patrolman Winnett, City Attorney Stephen
Miller replied that certain steps and guidelines have to be followed step
by step and this is being done. A hearing date has been set for December 28
to decide vto is in the bargaining unit. (*See paragraph at close of minutes
wiiich should be added to this p^agraph but emitted in typing.)
A letter was presented from Police Chief Selby naming Patrolman Shinholster
as the person to represent him in presenting a request to the Council that
the Police Department be furnished with 9 flak vests for the officers. Cost
would be approximately $1045 if purchased now, but the cost will go up sharply
after the first of the year. City Manager Jack Greene stated that he favored
buying the vests but that the money would have to cone from the Capital
Inprovement Fund.
City Attorney Stephen Miller stated that here again he would have to advise
that no action be taken vMle the collective bargaining drive is in progress
as it could be used as a possible unfair labor practice if discussed now.
December 11, 1978
Larry Hathaway and Mrs. Charles Diehl fran the audience stated that they felt
it is fcxDlish to wait if the purchase of these vests meant the saving of lives.
Mr. Miller again stated that the Council could take action but in so doing
they vroiiLd be going against his legal advice. After further discussion it was
decided to have Mr. Miller do some further research on the matter and have
City Manager Jack Greene come back with a reccninendation at the special meeting
of Decenber 26.
TOWING OPDINAISICE
Police Chief Selby requested that a towing ordinance be passed to aid the
Police Department vdien energencies arise. He stated that such an ordinance
is needed to establish procedures and to set mininraom standards for towing
equipnent. After discussion, the following motion was made:
Motion was made by Townsend, second by Gibbons that errors in wording of the
ordinance be corrected and that it again be presented at the regular meeting
in January. Motion passed. Ayes 7 Nays 0
RATE INCREASE REQUEST BY HORNING BEOS. SANITARY SERVICE
Mrs. Homing spoke for Homing Bros. Sanitary Service in requesting a rate
increase of approximately 20% for their services. After discussion, it was
decided that more time and information is needed.
Motion was made by Nimmler, second by Bethel to table the matter of Homing
Bros, rate increase until the regular Council meeting in January.
Motion passed. Ayes 6 Nays 1 (Gibbons)
RECgyiMENDATION OF TRAFFIC SAFETY COMMITTEE FOR ONE SIDE PARKING ON BOWMAN ROAD
Fire Chief Zack Turner reported that he had made a request to the Traffic
Safety Comntiission that one side parking on Bowman Road be approved. Traffic
Safety Comnission, in a memo of 12/5/78 recommended to the Council that this
be done and cited the following reasons:
1. Safety for two-way traffic at all times
2. Safety for foot traffic, since there are no sidewalks
3. Safety for side street traffic to enter Bovmian Road
4. Safer and quicker for emergency units to answer needs
5. To be able to have two-way traffic at all times.
City Planner, Ed V^es, recomtnended that this be done.
Motion was made by Henderson, second by Gibbons that "no parking" be posted
on the upper, hill side of Bowman Road as reconmended. Motion passed. Ayes 1_
Nays 0
APPOINIMENTS TO TRAFFIC SAFETY COMMISSION
Mayor Ronald Hanson presented a request from the Traffic Safety Ccnmission
that Robert Cline and John Sarratt be appointed to the Ccnmission.
Motion was made by Patterson, second by Niran^Ler to appoint Robert Cline and
John Sarratt to the Traffic Safety Ccromission. Motion passed. Ayes 7
Nays 0
RESOLUTION 78-15 - SUPPLEMENTAL BUDGET
Resolution iitiplementing the Supplemental Budget vMch was adopted at the Special
Council meeting of November 22, 1978 was presented. The Public Hearing on the
budget was held at that time.
Motion was made by Townsend, second by Henderson that Resolution 78-15 be
approved. Motion carried. Ayes 7 Nays 0
FIVE MINUTE RECESS
tfeeting reopened.
RESOLUTION 78-16 - HOP P!^
Marilyn Townsend, CcmmunrEy Developrient Director, explained that two resolutions
are necessary to implement the Housing Opportunity Plan of the Housing and
Urban Development as explained by Leslie Land at the Council meeting of Nov. 6.
Motion was made by Nimmler, second by Henderson to approve Resolution 78-16
approving the HOP Plan of HUD for the City of Reedsport. Motion passed.
Ayes 7 Nays 0
RESOLUTION 78-17 - AUTHORIZATION OF SIGNATURES
Motion was made by Henderson, second by Patterson to approve Resolution 78-17
462
Decer±)er 11, 1978
authDrizing Mayor Ronald 0. Hanson to sign all documents pertaining to Council
approval of the Housing Opportunity Plan of Douglas County. Motion passed.
Ayes 7 Nays 0
RE00MME3SIDATI(^ TO ABOLISH BUILDING MAINTENMCE POSITION
A reconmendation was presented by City Manager Jack Greene that the position
of Building Superintendent for the Ccxtinunity Building be abolished as of
December 31, 1978. Mr. Greene stated that he does not believe the position
is necessary and that money could be saved by contracting services with a
janitorial firm.
Louis Torsini spoke stating that he does not wish to retire for three years
and that he is available for work with the City on either a full time or part
time basis.
Comcilitian Bethel stated that he felt the position should be continued to the
end of the fiscal year since money is bijdgeted through that time.
Mayor Hanson called for a motion regarding the reconmendation, but none was
made. Position will be continued through June 30, 1979.
CONTRACTING BUILDING INSPECTIONS WITH COUNTY
City Manager Jack Greene presented a memo stating that M. R. DeVelbiss will
soon be retiring as Building Inspector. Mr. Greene stated that it WDuld take
approximately $20,000 per year to replace him as it is no longer possible
for Building Inspectors to get their training on the job. He reccannmended
that the City contract building inspections with the County. He had contacted
the Douglas County Building Department and Commissioner Vian and they indicated
that they could do this. The City wuld be required to furnish office space
for one secretary and the building official. The County would supply the
office furniture needed. The City would have to advise the Inspector as to
zoning and other requirements prior to the building permit being issued. At
present City revenue frcm permits is approximately $10,000 yearly and the
expenditures $20,208.
After discussion, motion was made by Patterson, second by Townsend that the
City of Reedsport contract building inspections with the Douglas County Building
Department after the retirement of Mr. DeVelbiss. Motion passed. Ayes 7
Nays 0
LIQUOR LICENSE RE^JEST
A liquor license request for Coho Marina made by William Lillebo was discussed.
Police Department made a favorable report.
Motion was made by Ninmler, second by Henderson to approve the liquor license
application for Coho Marina. Motion passed. Ayes 7 Nays 0
REiyPVAL OF CRESTVIEW HEIGHTS WATER SUIOIAR3E
City Manager Jack Greene presented a request that the surcharge being charged
to water users on Crestview Heights be removed effective January 1, 1979.
This charge was originally levied on users at that location to help pay the
extra cost of pumping. Reccnmendation was discussed.
Motion was made by Bethel, second by Henderson to adopt the recotinendation
that the surcharge for Crestview Heights water users be remove as of January 1,,
1979. Councilman Townsend stated that he would not vote because of a conflict
of interest. Motion passed. Ayes 6 Nays 0 Abstain 1 (Townsend)
MISCKT.TANEOUS
A letter of thanks frcm the Business and Professional Women was read thanking
the City for use of the Ccanmomity Building for the fall bazaar.
At the request of Mayor-elect Nimmler a work session with the new and old
Councils has been set for Monday, December 18, 1978 at 8:00 P.M. at City Hall.
Meeting adjourned.
EXECUTIVE SESSION
An executive Session was called by City Attorney Stephen Miller pursuant to
O.R.S. 192.660 (2) (a) to discuss matters involving labor negotiations.
Executive Session closed.
December 11, 1978
ATTEST;
ity Manager
Itonald 0. Hanson, Mayor
Bemell McClay, City Recorder
*Statenient of City Attorney Stephen Miller emitted in typing minutes vMch
needs to be inserted. (See Police Department Ccmplaints)
"After presentation of grievances by Patrolman Winette, City Attorney Stephen
Miller stated that the Council is prohibited by state law fron discussion of
grievances vMle the union collective bargaining drive is in progress."
Bemell McClay, City Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON DECByiBER 26, 1978
AT 8:00 P.M. AT CITY HALL
Present: Mayor Ronald Hanson
Council Mesmbers Albert Niramler, President, H. F. "Shorty" Bethel,
Robert Townsend, H. J. "Pat" Patterson and Connie Gibbons
City Manager Jack J. Greene
City Attorney Stephen Miller
City Engineering firm repiBsentative Roy Erichsen of H.G.E., Inc.
Absent: Council ffeniber Ben Henderson
Mayor Hanson called the meeting to order. He introduced Sergeant James Kelly of
the Reedsport Police Department. Sgt. Kelly's topic was not on the agenda but
the Mayor felt he should be heard.
SERGEANT ilAMES KELLY, REEDSPORT POLICE DEPARIMEiSlT
Sgt. Kelly expressed his concern for the merribers of the Police Dept. He stated
that the local police agency was the lowest paid police force in the state of
Oregon, had the smallest working space per ertployee in the police station,
and after the first of the year the male personnel wDuld be reduced to seven.
This is the smallest force compared to the popiiLation of any town in Oregon.
He appealed to the Council, City Manager, City Attorney and Budget Cosnnittee
to make an additional position for Officer James Allen. Officer Allen is
presently working under a federally funded CETA VI grant which, terminates on
December 31, 1978. At this time there are no openings within the Department
and there are no allowances made in the fiscal budget to hire another man. He
stated that Officer Allen is an exceptional police officer. He has been certified
in another state and the City had planned to send him to the Police Academ^r if
the CETA VI position had been funded into next year.
Sergeant Kelly stated that due to the low salary paid at the Reedsport Police Dept.
the people trained there tend to move on to higher paying law enforcement positions
in other cities. He felt that the jobs should be paid at a higher scale in order
to keep trained people that were familiar with the town and the people.
After the publicity received on the topic of obtaining protective vests for the
policem^'f; two Police Departments responded 1:^ sending vests. The Reedsport
Police Department new has three vests on loan mtil they can purchase their own.
Kelly stated that Reedsport is the only City in Oregon that does not s\:?)ply the
protective vests.
Sgt,
Decenfoer 26, 1978
Jack Greene recortitiended pxirchasing the protective vests if the City Attorney
would find a way the City could and not interfere with the labor dispute now
in progress^ a.t the Police D^)aj?tn)ent^ Stephen Miller stated that the City would
require a letter fron the Tteanisters Union declaring they would not hold the
purchase of the vests as an unfair labor practice during the Union's collective
bargaining drive.
H. F. Bethel itoved and Connie Gibbons seconded that the City proceed with securing
vests for the Police Department. Ayes £ Nays' £ Motion Carried.
Albert Nirrmler requested that the Chief require that the vests be worn at all
times. Chief of Police William Selby responded by stating that the officers were
subject to three days suspension without pay if they were cau^t not wearing them.
RESOLUTIOJ 78-18 DEPT. OF TRANSPORTATION AND THE CITY OF REEDSPORT
Ihis resolution authorized an amendment to the original agreement between the
Oregon Department of Transportation, Public Transit Division, U. S. Department
of Transportation, Federal Hi^way Administration and the City of Reedsport. •
Ihis is the grant agreement for the City Bus "Tri-River Trolley" vMch has been
operating since i^ril, 1977. Ihe resolution will guarantee the continuation
of the* funding and ccirplete the expenditures and expend any mused budgeted funds.
Ihe resolution will extend the agreement from July 12, 1978 through February 28, 1979.
Patterson moved and Connie Gibbons seconded to adopt Resolution 78-18.
Ayes 6_ Nays 0^ Motion Carried.
PHASE III SEtSERAGE FACILITIES PROJECT ADVERTISING FOR BIDS
Roy Erichsen presented the Plans and Specifications for the Sewerage Facilities
Project and PVC Liner and pressure grouting projects. He suggested that the
Council set a date for the calling of bids on the construction of these irrprovement
projects.
Mr. Erichsen stated that now is the appropriate time to get started. He said
that the projects woiiLd be advertized in the "Reedsport Courier)" "Daily Journal
of Cotroerce" (Portland and Seattle editions), and as required by Federal law,
two minority operated newspapers. He suggested the "Scanner" (San Francisco), and
the "Portland Cbserver." By advertizing new it would enable contractors to get work
started by the end of ;^ril or first of May.
Robert Townsend moved and H. J. Bethel seconded that the bid opening for the
Sewerage Improvement projects be held on F^ruary 20, 1979 at 2:00 p.m. in
City Hall. Ayes 6_ Nays 0^ Motion carried.
CLEARLAKE TRANa^SSIOJ INTERTIE PROPOSAL
City Manager Jack J. Greene stated that there is a need to correct a pipe place
ment at the chlorinator site near Winchester Bay. A 90° bend in the line would be
replaced with the installation of approximately 170 feet of curved pipeline.
Ihe new pipe would be of 18 inch pipe and would connect with the existing 16 inch
pipeline. Ihe new line would have connections for two fire hydrants to be installed
at a future time.
The 90° angle-^^in the pipe creates a build' of water pressure on the line and O
could result in a broken pipe if not realigned. Ihe project will cost about
$20,000 to $25,000 and will take a 120 day period to conplete.
Patterson moved that the Clear Lake Transmission Intertie project be let out
for bid. The bid opening to be held on F^ruary 5, 1979 at 2:00 p.m. H. J.
Bethel seconded. Ayes ^ Nays 0^ Motion carried.
SOUTH HUL TERRACE RESIDENTS COMPLAINT (M ICY SOUTH HILL DRIVE
Several residents of the South Hill Terrace Subdivision presented their ccannplaints;
on the icy conditions of South Hill Street the last few days. The sloping street
is dangerous and needs to be sanded during cold weather.
Jack Greene responded to the group that the City owns no special equipnent for
sanding streets. It would be out of the question to send the City crew up there
with just a truck to sand the street. He suggested that the residents sand the
street themselves. The city would furnish the sand.
December 26, 1978
RENTMi OF CITY OWNED BUILDING TO JACK DIEHL
The City Manager annomced that Earl Plagmann is itioving his barbershop from the
present location adjoining the Library. Jack Diehi wishes, to i^t this space
fron the City. He will pay the same rental amomt of $l6o per 'mDnth on a thirty
day basis. The fate of the City owned building has not been decided as of this
date.
MISCFn'.T.ANEOUS BUSINESS
The percentage of increase to be paid to City errployees next fiscal year was
brought up by Mr. Greene. Since the payroll is the largest item on the budget
the Council should be considering this new.
The porliLon of Hi^iway 101 that is adjacent to Clear Lake Reservoir should be
rerouted. In the last few weeks two more automobiles have gone throu^ the
fence and into the lake, drowning one man. Mr. Greene stated that the Highway
Division will not put 1:55 guard rails or concrete abutments. Theyfeel that the
guard rails mi^t cause a potential one auto accident to involve others by
rebounding into traffic. There were ei^t accidents there this past year.
Mayor Hanson commented that if a tank truck hauling caustics or some other chemical
WDiald overturn even if it didn't go into the lake it would pollute the City's
water su^ly as drains on the low comers ertpty into the lake. He also felt the
State Highway Division should take some action on this dangerous section of High
way 101.
Mr. Greene stated that he would be in contact with someone from the State regarding
this msrtter. Whatever^-is done will be costly,
Ifeeting adjourned.
ATTEST:
, Mayor
J. Gifene; City Manager
Shirle^ McAninch, Account Clerk
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON JANUARY 8, 197 9 at 8:00 P. M. AT CITY HALL
Present: Mayor Albert Nimmler
Council Members Robert Townsend, H. F. Bethel, William
Town, David Goldberg, Charles Frederickson, Ben Henderson
City Attorney Stephen Miller
City Manager Jack J. Greene
Meeting was called to order by Mayor Nimmler.
Invocation was given by The Rev. Robert Cantrell.
Motion was made by Bethel, second by Town to approve the minutes
of the regular meeting of December 11, 1978 and the special meeting
of December 26, 1978 as written. Motion passed unanimously.
ELECTION OF COUNCIL PRESIDENT
Motion was made by Bethel, second by Frederickson that Ben Henderson
be elected Council President. Motion passed unanimously.
CARY AND DAVIS PROPOSAL FOR URBAN RENEWAL PROPERTY
Marilyn Townsend, Community Development Director, stated that Mr.
Cary and Mr. Davis had requested to present their preliminary plans
for an office building to be constructed on Block 75, Lots 4, 5, and
6, City of Reedsport. Mr. Cary presented the plans and Joe Young
of Florence, architect, was present to answer questions.
Motion was made by Henderson, second by Bethel that the Council
approve the preliminary plans presented by Cary and Davis. Motion
passed. Ayes 7 Nays 0
HORNING BROS. REQUEST FOR RATE INCREASE
Additional facts and figures supporting a rate increase had been
mailed to the Council for their study. Mayor Nimmler asked if there
were any comments from the audience regarding the raise. There were
none and the following motion was made:
Motion was made by Townsend, second by Goldberg to approve the rate
increase requested by Horning Brothers Sanitary Service, effective
January 1, 1979. Motion passed. Ayes 7 Nays 0
City Attorney Stephen Miller was instructed to draw up a new
franchise ordinance incorporating the rate increase, effective
January 1, 1979.
WINCHESTER BAY SANITARY DISTRICT REQUEST FOR OLD WATER LINE
Alfred Shirtcliff, Chairman of the Winchester Bay Sanitary District,
explained the need to acquire this water line. He stated that
the Sanitary District can not afford bonding for expansion, yet
there are customers in dire need of sewer service to their homes and
businesses. The following letter, submitted to the Council on
December 12, 1978, explained the situation.
"This is a request for help from the Winchester Bay Sanitary District.
Due to the demand for public sewer service in the area from the
platted part of ;winchester Bay, east to the Bill Friese place, it
has come to our attention that we may be able to afford it if your
body would consider vacating the old (now in use) water line from
the old chlorination plant to Winchester Bay.
Our proposal is to pay for all transfers of service from the 8"
line now in use to the new main that was installed last year. This
will enable us (we hope) to thread a 4 inch PVC line through this
8" line to use for a pressure main and thus enable us to serve all
of this area.
Without this aid, it is not economically feasible for us to serve
this area at this time."
City Manager Jack Greene called on City Engineer Roy Erichsen to
answer questions regarding the project. Mr. Greene had previously
recommended that this line be abandoned by the City.
January 8, 1979
Councilman Goldberg stated that he did not agree with the valuation
given to the pipeline by Sanitary District engineers and felt that
this did not adequately compensate the City for the pipe. Mr.
Goldberg stated that he would also like to know if D.E.Q. approval
has been obtained.
Roy Erichsen stated that his firm has not yet made an evaluation of
the pipeline, but that this will be done, using up to date costs
and depreciation. The line was put in in 1968 and has 10 years of
life already used. Probable life of the pipe is approximately 40
years. He also stated that D..E.Q. approval for the project has not
yet been obtained but that he will present the proposal to them
immediately. In answer to a question by Councilman Bethel, Mr.
Erichsen stated that it is not economically practical to salvage
the pipe since labor is so costly. He also pointed out that, if
this pipe is abandoned, it will also be necessary to have another
chlorination plant to serve the chlorine needs of Gardiner and
Reedsport and keep down the chlorine reading in Winchester Bay.
Mr. Erichsen further stated that possibly the City should give
primary concern to the future needs of the City of Reedsport before
opening up unrestricted development of water in this area. At
present the City has a 27" line through the tunnel and an 18" trunk
line from there to the City.
Councilman Goldberg stated that he had made inquiries to several
places to determine if this pressurized line could be tapped safely
and had been assured that there were no problems. However, he
stated that it does cost approximately twice as much to tap.
Mayor Nimmler stated that he felt that no decision should be made
immediately but that an advisory committee should be appointed to
study the matter. Fire Chief Zack Turner stated that there i^nly
the one trunk line feeding the City of Reedsport and that this was
noted by the Insurance Underwriters in their last report. He felt
that a report from the Underwriters might be advisable before
adding new developments to the water service.
Ron Hanson stated that it does not make any difference what action
is taken, that area will be developed and the City is obligated to
furnish it with water. He stated that in his opinion the 8" line
is of very little value to the City and, with this present offer
from the Winchester Bay Sanitary District, the City of Reedsport can
get the taps into the main line at no cost. Mr. Stuntzner, engineer
for the Sanitary District stated that it was his understanding that
the City intended to abandon the 8" line.
Wayne Powell, owner of Powell's Seacoast Restaurant and Motel
stated that he felt the need for sewer service to the area was
more critical than any other consideration.
Mayor Nimmler expressed concern that many taps into the main 18"
line would weaken the pipe. Ron Hanson stated that manufacturers
had assured that this would cause no weakening.
Don Laskey of Laskey-Clifton Construction Corporation stated that
the City would be supplying the same customers that they are supplying
with water right now if the 8" line is abandoned. With regard to
D.E.Q. approval, Mr. Laskey stated that the main trunk line has the
same quality as cast iron and that it is permissable to run cast
iron close to water lines and still meet D.E.Q. criteria. Wayne
Powell stated that there presently is a break in the 8" line in
front of his place, indicating that there may be problems in that
line. He felt that even so, it would serve adequately as a sewer
line by threading the PVC line through it. Mr. Laskey stated that
one of the problems of the area now is that there are two water lines,
leaving no room for a sewer line. He felt that abandoning the water
line would create a windfall for the City of Reedsport as well as
for the Winchester Bay Sanitary District. He further stated that
the Council has seen documentary films showing how concrete cylinder
pipe can be tapped.
Councilman Town asked if any additional taps need to be made on
the main line besides those 12 customers now being served by the
8" line. Mr. Laskey stated that there will need to be more services
January 8, 197 9
in the future and that it will probably be necessary to establish
a feeder system to serve new developments.
Mayor Nimmler stated that he wants to see the City set a precedent
and would like to appoint an advisory board.
Ron Hanson stated that the City is obligated to serve the area with
water and that testimony has already been given showing that the
18" line can be tapped successfully. He further stated that the
previous Council has already approved the concept of abandoning
the water line and that the only thing to be considered is the
value of the pipe. Any action against abandoning the line would
refute the action previously taken by the Council (November 22,
1978) . Mr. Laskey stated that no hasty action is being taken as
the matter has been under consideration for at least ten months.
He would like to see some solid facts backed with some solid ^
action taken instead of going into more study. He stated that ]
the Council has already approved the sale in concept but the «. !
engineers would have to agree on a price. •
The need for installation of another chlorinator was discussed.
Councilman Townsend stated that it has been established that the
City has an obligation to furnish water to these people and that
the cost of moving the 8" line is prohibitive.
Motion was made by Town, second by Townsend, that if the D.E.Q.
approves and the Winchester Bay Sanitary District accepts the charges
for tapping existing services onto the main 18" line and the cost
of a new chlorinator plant, and subject to approval of City Engineers,
the Council will allow the Winchester Bay Sanitary District to have
this old 8" water line.
Discussion.
Jack Unger suggested the possibility of meters to control water
usage within the area. City Planner Ed Wynes stated that all new
commercial buildings are now required to have meters and that
all new residences will be required to have meter boxes. Mayor
Nimmler asked if the Planning Commission could review the matter
of the water line. City Planner Ed Wynes stated that this does not
fall within their responsibility. The area in question is not
within the Urban Growth Boundary but is within the jurisdiction
of the county. Our only responsibility is to furnish water.
Councilman Henderson requested clarification of the need for
another chlorinator. City Manager Jack Greene explained that even
now it is impossible to get a reading in Gardiner. With removal
of the 8" line from service, Winchester Bay could get an excessive
amount of chlorine if chlorine is increased at the lake. Mr.
Henderson wanted to know the cost of a chlorinator. Mr. Greene
stated that there were different price ranges depending upon how
much automation was desired. They could run from $500 to $800 or
from $10,000 to $12,000.
Motion passed. Ayes 6 Nays 1 (Nimmler) ^
DATE FOR FURLOTT-HOLLIDAY ANNEXATION
The date of the regular monthly Council meeting of February 12, 197 9
was set for the Public Hearing of the Furlott-Holliday annexation.
City Planner Ed Wynes stated that all legal advertising could be ^
completed by that time.
RESOLUTION 79-1 - TRANSFER OF FUNDS to cover increased costs of
Municipal Court
Motion was made by Henderson, second by bethel to approve Resolution
79-1. Councilman Goldberg asked if thisj^the only time that extra
funds will be needed for the Court during this budget year. City
Manager Jack Greene stated that it is.
Motion passed. Ayes 7 Nays 0
APPOINTMENTS TO PLANNING COMMISSION
Mayor Nimmler re-appointed Larry Meyer and Robert Cline to four
year terms on the Planning Commission, terms to expire December 31,
1983.
January 8, 1979
Motion was made by Henderson, second by Town to approve the reappointment
of Robert Cline and Larry Meyer to four year terms on
the Planning Commission. Motion passed. Ayes 7 Nays 0
APPOINTMENTS TO BUDGET COMMITTEE
Mayor Nimmler appointed Lincoln Swain, Don Dillon, Martin Bozulich
to three year terms on the Budget Committee, terms to expire
December 31, 1981. Leo Cary was appointed for a one year term
to complete the unexpired term of William Town who now serves on
the City Council.
City Manager Jack Greene reminded that an elected official should
be appointed to serve on the Coos Curry Douglas Economic Development
Commission, the Council of Governments and the Oregon Coastal Zone
Management Association. Since none of the Council members had the
time available for serving on these committees. City Manager Jack
Greene was requested to continue to represent the City.
CITIZEN PROBLEMS
Bruce Latta of the Lower Umpqua Hospital Ambulance Service requested
that the City adopt an ordinance which would allow Emergency
Medical Technicians to use red flashing lights on their cars when
responding to an emergency call. After discussion, the following
motion was made;
Motion was made by Goldberg, second by Frederickson to instruct the
City Attorney to draw up an ordinance allowing emergency vehicles
for the Lower Umpqua Ambulance Service to use flashing red lights
on their vehicles when responding to emergency calls. Motion passed.
Ayes 7 Nays 0
REPORT OF CITY PLANNER
City Planner Ed Wynes distributed to the Council copies of the
Zoning Ordinance, the Subdivision Ordinance, the Planned Unit
Development Ordinance and the Excavation Ordinance for study.
Motion was made by Bethel, second by Goldberg that the Public
Hearing on rezoning of property at Greenwood and 9th Street be
held on February 12, 1979 at 8:00 P.M. at the regular Council meeting,
Motion passed. Ayes 7 Nays 0
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller distributed copies of a proposed
Franchise Ordinance for Horning Brothers Sanitary Service for
study and recommendations. Also given out were copies of rules
for conducting Public Hearings.
City Attorney Stephen Miller reported that a hearing was held on
December 28 by the Department of Labor to determine who could
belong to the bargaining unit (Teamster Union, Police Department).
City protested including the Sergeant and the Chief Dispatcher in
this unit. To date no decision has been made.
Mr. Miller reported that Mast Brothers Automotive was notified
to remove all vehicles by January 1 from the Urban Renewal lot
which they have leased. To date they have not complied with this
request.
After discussion, motion was made by Town, second by Bethel to
direct the City Attorney to call Mast Brothers and then to
institute proceedings for vacating the lot and if necessary to
hire someone to haul off the vehicles. Motion passed. Ayes 7
Nays 0
REPORT OF CITY MANAGER
Councilman Bethel introduced discussion on the dog problem in
the City now that there is no dog catcher. City Manager Jack
Greene stated that a part time dog catcher will be hired probably
by March.
Mr. Greene reported that the State will put a guard rail around
Clear Lake along the highway.
January 8, 197 9
Mr, Greene reported that the City is being funded under the
Comprehensive Employment Training Act for two Police officers.
Starting salary is $833. When officers become certified, salary
may be increased to $916, but that is as high as they can go
while on this program. Contract runs until September 30, 1979.
City Manager Jack Greene stated that city employees receive many
after work and week end calls during bad weather to locate shut
off valves for people who have frozen water pipes. This costs
the City a considerable amount of money. After discussion, the
following motion was made:
Motion was made by Henderson, second by Town to charge enought to
recover the cost to the City for calls made on week ends and after
work for city personnel to locate water shut off valves.
Discussion. Ron Hanson stated that he felt this will work a
hardship on many senior citizens and low income families.
Motion passed. Ayes 5_
(Frederickson)
Nays (Townsend) Abstain 1
A joint work session of the Council and Planning Commission will
be held on January 15, 1979 at 8:00 P.M.
A Public Hearing on Community Development Funds will be held on
January 22 in the council chambers at 8:00 P.M.
A work session will be held in February for discussing budget
problems and giving direction to the administration regarding
budget preparation. Budget hearings will begin shortly afterward.
RECESS
Meeting re-convened.
REPORT OF MAYOR
Mayor Nimmler corrected a statement in the WORLD newspaper which
incorrectly quoted him as saying "he did not wish it to appear
that the City Manager runs the City" when in fact he said "rules
the City." City Manager Jack Greene stated that his job is to
"administer the budget and administer the rules of the City Council."
Councilman Townsend added that this is in accordance with the City
Charter.
Mayor Nimmler proposed returning to the method of appointing
committees, each chaired by a Council member, to represent and work
with the different departments of the city, such as Police, Fire
Department, streets, etc. After lengthy discussion, the consensus of
opinion among the councilmen was that they did not wish to do this.
Mayor Nimmler conceded that he did not have support for the idea
and dropped the matter.
A proposal by Mayor Nimmler to form an advisory committee made up
of past Mayors was given verbal approval. n
Meeting adjourned.
ATTEST:
Albert B. Ni ler. Mayor
City Manager Bernell McClay, Cit^ Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
JANUARY 22, 1979 at 8:00 P. M. AT CITY HALL
Present: Mayor Albert Nimmler
Council Members Ben Henderson, President; William Town,
Robert Townsend, Charles Frederickson, David Goldberg,
H. F. Bethel
City Attorney Stephen Miller
City Manager Jack Greene
Meeting was called to order by Mayor Albert Nimmler.
PUBLIC HEARING ON COMMUNITY DEVELOPMENT SMALL CITIES SINGLE
PURPOSE DISCRETIONARY FUNDS
Marilyn Townsend, Community Development Director, gave a brief
summary of the Housing and Community Development Act of 1977 which
consolidates a host of federal grants and programs for housing,
community development and social services into one omnibus law.
The Act replaced the following programs:
Open Space-Urban Beautification-Historic Preservation Grants
Public Facility Loans
Water and Sewer and Neighborhood Facilities Grant
Urban Renewal and Neighborhood Grants
Model Cities Supplemental Grants and Rehabilitation Loans
The 1977 Act combines the grants of each of these programs into a
single block of funds called a Community Development Block Grant.
Consolidating categorical federal grants into one Community
Development Block Grant is designed to simplify the task of obtaining
federal assistance funds. The purpose of this system of federal
assistance is to allow greater control and flexibility for local
governments in order to meet what they determine to be their par
ticular housing and development needs.
The goal of the Housing and Community Development Act of 1977 is
to provide "decent housing and a suitable living environment and
expand economic opportunities, principally for persons of low and
moderate income." The Act contains seven general objectives for
achieving this goal.
1. Prevent neighborhood decay
2. Eliminate conditions detrimental to health, safety and
public welfare.
3. Conserve and expand the nation's housing stock.
4. Expand and improve public services which are essential
to sound community development.
5. Utilize land and natural resources more rationally.
6. Reduce the isolation of different income groups by
deconcentrating housing opportunities for people with
low and moderate income, and by revitalizing deteriorated
neighborhoods.
7. Restore and preserve properties with historical and other
special value.
The Act stipulates certain preparations a community must make
in order to secure a Community Development Block Grant. A
community's application must contain a three-year Community
Development Plan, a Housing Assistance Plan, an annual Community
Development Program and an annual Performance Report. All
applications must comply with Civil Rights acts and be reviewed
by appropriate governmental agencies.
Marilyn Townsend stated that the City is preparing a Small Cities
Single Purpose Funds application and will be competing with 35
to 40 cities under 50,000 in population for approximately $1,900,000
being allocated to the State of Oregon.
One proposal for use of such funds within the City of Reedsport
could call for the following expenditures:
$200,000 Rehabilitation Grants/Loans
3 00,000 Curbs, gutters, streets, paving within
project area
January 22, 197 9
100,000 Contingencies
30,000 Administration
$630,000 TOTAL
Ms. Townsend invited suggestions on use of funds from the audience.
She emphasized that use of funds must meet the criteria of the
seven goals as outlined by HUD, with particular emphasis upon the
rehabilitation and upgrading of neighborhoods.
Councilman Goldberg asked what chance Reedsport had of getting
some of these funds. City Manager Jack Greene stated that he
felt the chances were very good as Reedsport is probably the only
city in Douglas County making application. Councilman Henderson
wanted to know if the funds could be used for a library. Marilyn
Townsend stated that they could not as this did not meet the criteria.
She stated, however, that the City has Community Development
Entitlement Funds which could be used. Mayor Nimmler asked if '
the City could not apply for something really needed such as a
Police Station. Marilyn answered that Police Stations do not meet
the criteria requirements. City Manager Jack Greene explained that
any work under this program is probably a year away, but that
large areas of the down town (old Reedsport) area will be torn up
by the sewer rehabilitation project. This money can well be used
to enable old unpaved streets to be brought up to standard and to
enable people to rehabilitate old run down homes.
Geri Manthe asked who determines what homes shall be rehabilitated.
Marilyn Townsend stated that applications are taken from the property
owners. The ones who qualify must be within the low to moderate income
group. Size of family is taken into consideration. The City Building
Inspector assists in making the choice. She stated that a letter
writing campaign will be started to inform people of the program if
Reedsport obtains any funding. Ginger Anderson asked if funds can
be used for a fire hall, but Marilyn explained that fire stations
do not meet the criteria.
Motion was made by Bethel, second by Town that the City proceed with
filling out an application for a Small Cities Single Purpose Grant.
Discussion. Motion passed. Ayes 7 Nays 0
The following persons were present for the Public Hearing:
Judy Thompson, 3120 Ridgeway Drive; Maybelle Worthylake, 908 Greenwood;
Joy Murphey, 1010 Fir; Marilyn Christensen, 230 Westmont Drive;
Marlee Bradley, 3120 Greenbriar; Sue Kincaid, 3510 Ridgeway Drive;
Mary Roelle, Winchester Bay; Marjorie Selby, Reedsport; Ginger
Anderson, 2318 Arthur Drive; Rainie Cable.
Hearing closed.
COMMUNITY DEVELOPMENT ENTITLEMENT FUNDS
Marilyn Townsend explained that the City of Reedsport has been
receiving Community Development Entitlement Funds for the past
five years. Entitlement Funds in the amount of $183,000 each year
for three years were allocated to engineering for the sewer rehab- |
ilitation project. $119,000 has been received this past year and
$57,000 will be received next year, plus $25000 from the recent sale
of Urban Renewal property. She explained that there is still
approximately $2 00,000 unexpended in these funds.
In talking with HUD officials she was told that it may be possible
to divert some of these unused funds toward a library. They
stipulated, however, that it must be shown that at least 51% of the
low and moderate income people would benefit. A partial survey made
last year show 61% of the people living in the old town section of
Reedsport are in the moderate to low income category. In order for
funds to be diverted to this purpose, the survey must be completed.
When asked by Mayor Nimmler if these funds can be used for remodeling
the present library, Marilyn stated that it is very doubtful. At
the time a survey was made for Urban Renewal, that building was
classified as marginal, meaning that it probably should be demolished.
Location for a new library was discussed. Marilyn Townsend stated
that HUD would prefer that it be located within the City complex.
This would mean that a large part of the present parking area would
January 22, 197 9
be used. City Manager Jack Greene stated that probably some
arrangements could be made with the County for use of their
vacant lot across Winchester for parking. He stated that the County
would allow use of this lot for parking but not for any other purpose
The suggestion was made by Councilman Goldberg that some of this
money be used for a new Police Station. Marilyn Townsend stated
that these funds could not be used for Police stations. The possi
bility of building a new fire station and using the old one for
expansion of the Police station was discussed.
No action was taken as this is a continuing program.
REQUEST TO RECONSIDER MOTION TO HOLD PUBLIC HEARING
A request by Councilman Town was discussed to reconsider a motion
^ passed at the December 11, 1978 meeting to call for a Public Hearing
on Union owned property at 9th and Greenwood. Councilman Town felt
that the responsibility should be turned over to the Planning
Commission. After discussion the following motion was made:
Motion was made by Town, second by Bethel to drop the Public Hearing
scheduled for February 12, 197 9 and turn the matter back to the
Planning Commission.
After lengthy discussion the motion and second were withdrawn.
Motion was made by Bethel, second by Goldberg to rescind action of
the City Council calling for a Public Hearing and request that the
Planning Commission hold a public hearing calling for rezoning of
all R1 property to R2 in the area bounded by 9th Street and 11th
Street and Fir and Greenwood. Discussion. Motion passed.
Ayes 7 Nays 0
RESOLUTION 7 9-2 ALLOWING CITY EMPLOYEES TO ENTER DEFERRED COMPEN
SATION PROGRAM WITH EQUITABLE SAVINGS AND LOAN ASSOCIATION.
City Manager Jack Greene explained the program which coststhe City
nothing and enables employees to defer a part of their salary until
a later date for tax purposes. Discussion.
Motion was made by Bethel, second by Town to adopt Resolution 7 9-2.
Discussion. Motion passed. Ayes 7 Nays 0
MISCELLANEOUS
City Manager Jack Greene announced that he had received notice that
all emergency assistance requests must go through Governor Atiyeh's
office.
Planning Commission Chairman Thomas Hedgepeth requested that the
Council designate the area to be rezoned in the vicinity of 9th
and Greenwood as a major reclassification, thereby eliminating the
necessity of notifying all nearby property owners by registered
mail. City Planner Ed Wynes stated that, in his opinion, this did
not constitute a major reclassification and that, according to
changes made in the Zoning Ordinance, it is no longer necessary to
notify by registered mail. After discussion Mr. Hedgepeth and
Mr. Wynes were instructed to work differences and proceed
with calling for a public hearing.
Motion was made by Bethel, second by Frederickson that each property
owner within a 200 ft. radius be notified by letter (not registered)
of the public hearing. Motion passed. Ayes 7 Nays 0
Councilman Bethel introduced a motion to allow teen age dances
to be held in the Community Building with no charge. Second by
Goldberg.
City Manager Jack Greene stated that he had no objections, but that
funds would have to be diverted from contingency to the Community
Building fund to finance cost of additional heat and maintenance.
After lengthy discussion City Attorney Stephen Miller reminded the
Council that this item was not on the agenda and should not be
acted upon at this time.
Motion and second were withdrawn.
January 22, 1979
Motion was made by Bethel, second by Goldberg to have the matter
of teen age dances on the agenda of the Council meeting on
February 12, 1979.
Meeting adjourned.
Urban renewal Board meeting convened.
Motion was made by Townsend, second by Town to approve sale of
Urban Renewal lots to Leo Gary. (Lots 4, 5, 6, Block 75, Railroad
Addition). Motion passed. Ayes 7 Nays 0
Urban Renewal Board meeting adjourned.
Council meeting reconvened.
Mayor Nimmler announced that there will be a Budget Committee
work session at 8:00 P.M. on February 5.
Meeting adjourned.
ATTEST;
Albert ler, Mayor
J. Greenef City IVftanager
3:z
Bernen McClay, Recorder
BID OPENING - CLEAR LAKE INTERTIE on January 29, 1979 at 2:00 P.M.
at City Hall
Sealed bids were publicly opened at 2:00 P. M. on January 29,
1979 by Steve Cox of the firm of HGE, Inc., Engineers and Planners
Representatives of the bidding firms and City Manager Jack Greene
were present. All bid documents were found to be in order.
The following bids were presented:
JBS Construction, Coos Bay, Oregon
Laskey Clifton, Corp., Reedsport
Umpqua Sand and Gravel, Roseburg
$33,125.00
20,404.40
26,595.00
Apparent low bidder was Laskey-Clifton Corp. of Reedsport. Bids
were taken under advisement and will be checked by HGE, Inc.
Bid award will be made at a Special Meeting of the City Council
on Monday, February 5, 197 9 at 8:00 P.M.
Bernell McClay, City Recorder
n
475
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
FEBRUARY 5, 1979 at 8:00 P. M. AT CITY HALL
Present: Mayor Albert B. Nimmler
Councilmen William Town, Charles Frederickson, David
Goldberg, Ben Henderson, Robert Townsend
City Manager Jack Greene
City Attorney Stephen Miller
Absent: H. F. Bethel
Meeting was called to order by Mayor Albert Nimmler
AWARDING OF BID FOR CLEAR LAKE INTERTIE PROJECT
City Manager Jack Greene reported on bids received on the Clear
Lake intertie project. Mr. Greene recommended that the low bid of
$20,479.60 made by Laskey-Clifton be accepted.
Motion was made by Henderson, second by Town to award the bid for
the Clear Lake intertie project to Laskey-Clifton for the amount of
$20,479.60.
Councilman Goldberg asked what the recommendation of the engineers
had been. Mr. Greene stated that they had recommended that this be
done.
Motion passed. Ayes 6 Nays 0
RESOLUTION 79-3 - Authorization of Signature for Community Development
Funds
Motion was made by Townsend, second by Goldberg authorizing the
signature of City Council President Ben Henderson on documents
relenting to the Community Dfsvelopment Funds.
Motion passed. Ayes 6 Nays 0
City Manager Jack Greene reported that County Commissioner Vian
had requested a meeting with members of the City Council in the near
future to talk over prospective public works projects, etc. Mr.
Greene was instructed to proceed with setting up such a meeting and
notifying the Council.
Meeting adjourned.
ATTEST:
Mayor Alber^B. Nimmler
J.^ (Steejie, City Manager Bernell McClay, di-ty Recorder
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
FEBRUARY 12, 1979 at 8:00 P. M. AT CITY HALL
Present: Mayor Albert B. Nimmler
Council Members William Town, David Goldberg, Charles
Frederickson, Robert Townsend.
City Attorney Stephen Miller
City Manager Jack Greene
Absent: Ben Henderson
H. F. Bethel
PUBLIC HEARING ON HOLLIDAY-FURLOTT ANNEXATION
Public Hearing on the annexation of propertyowned by Ray Holliday
and Clifford Furlott was opened by City Attorney Stephen Miller.
Subject land lies between Lower Umpqua Hospital property and Fern
Acres development and on the east side of Forest Hills golf course
adjacent to present northerly boundary of the City between 20th ^
and 22nd Streets. ^
Councilman David Goldberg declared a conflict of interest as he,
as Administrator of the Medical Clinic adjacent to part of the land
being considered, does have an interest in some of the property.
Members of the press David Sykes, Courier; Rosie Lillebo, KDUN
Radio; John Dean, The World, were present.
EXHIBITS ON FILE
1. Memo from City Planner Ed Wynes giving background material
on proposed annexation
2. Letter from Howard Hinman objecting to annexation until
Country Club Estates property owners are reimbursed for
expenses incurred by them to install the water line along
Ranch Road in 1967. Verbal agreement at that time with
International Paper Co. was that they would be reimbursed
when property now to be annexed was developed. ,
3. Letter from Lester W. Thompson stating that Fern Acres,
Inc. now has commissioned attorneys for representation
against International Paper Real Estate Division for
payment of monies due Fern Acres, Inc. Debt was incurred
for installation of the water line from Country Club
Estates to Fern Acres subdivision plus other rxpenses.
To date this action has not been satisfied, therefore.
Fern Acres does not want this annexation to hinder their
collection of a justified debt.
4. Letter from Geddes, Walton, Richmond, Nilse and Smith
representing Fern Acres Inc. protesting annexation as it
would be to the best interest of the City to annex after
land is developed. Maintained also that annexation would
not comply with LCDC goals.
5. Title Insurance policy presented by Ray Holliday showing ^
no liens against property except Douglas County lien docket ^
street assessment in amount of $120,000. '
All exhibits are on file in the office of the City Recorder in
the Holliday Furlott Annexation file along with detailed transcript
of tapes taken at the hearing.
TESTIMONY FOR ANNEXATION
City Planner Ed Wynes reported that in two meetings the Planning
Commission had given approval to the annexation. In the first
meeting, they approved the concept of annexation; in the second
they approved annexation with zones as requested. Mr. Wynes outlined
briefly the areas in which it was felt that this annexation did comply
with LCDC goals. Only area in which he felt there was a problem was
in transportation. Access to and from .the area would pose problems,
but he felt that this is a continuing problem which the City is going
to have to face as it grows. He refuted charges made in Exhibit 4
that the annexation would not comply with LCDC goals. Mr. Wynes
emphasized that annexation does not mean that development will start
immediately. Any development within the annexed area will have to
come before the Planning Commission for study and approval. Citizens
at that time will have an opportunity to make their concerns known.
February 12, 1979
William Hardy, Reedsport Real Estate
William Hardy, representing Holliday and Furlott reported that a
survey had been made of local real estate offices which showed only
twelve lots left in Reedsport for building single family dwellings.
Of these only five were really suitable for building. Mr. Hardy
stated that, due to terrain and topography, the annexation as
requested is essentially the natural growth pattern for the City of
Reedsport. There is very little other land suitable to grow on,
which demonstrates the public need for this property.
Heinz Kaufmann - presently all that are left for building are about
enough lots for six months.
Chuck Knowlton - approving annexation does not mean that all the
trees will be cut down tomorrow to build houses. Every part of
the development will have to be approved by the Planning Commission
and public hearings will have to be held so that citizens can
make feelings heard.
Bill Lillebo - declared a conflict of interest because of his
affiliation with Reedsport Real Estate. Reiterated that lots are
needed for building of homes. Does not believe that Mr. Hinman
and Mr. Thompson's claims are relevant to the subject of annexation.
Bill Martin - this would open an area of land that would provide
good building sites rather than encroaching on the hills to the
point where we have undesirable building sites.
Ray Holliday - the statuteo f limitations has run out on Mr. Hinman's
claim. The money which he is trying to collect has nothing to do
with us (Holliday or Furlott) and should not even be considered at
this time.
Pat Holliday - the problem between Mr. Hinman and Mr. Thompson
and International Paper Company is their problem and should not be
made a part of the decision of annexation. Their problem has nothing
to do with us.
William Hardy - what is being considered here is solely annexation.
The objections they are bringing up have nothing to do with this
proceeding and have nothing to do with what the City should consider.
The only thing to be considered here is whether or not annexation
would be in the public interest.
TESTIMONY AGAINST ANNEXATION
Howard Hinman - made it quite clear that he was not against annexation
as such but wished to oppose it until he had received reimbursement
for the water line installed in 1967 - either from International
Paper Co., the City or the developers.
Lester Thompson - stated that he was not opposed to annexation as
such but wished to have "clout" to force International Paper Co.
to reimburse developers of Fern Acres for water line and other
expenses.
Bill Owens - not definitely against annexation but felt that some
plans should be presented as to what is planned for the area. Stated
that this was done for Fern Acres.
Lester Thompson - clarified reference to Fern Acres stating that the
method required in developing Fern Acres was entirely different than
the one now being considered. Fern Acres was developed under the
County Subdivision Ordinance in order to get financing. Then it
was accepted by the City in entirety. Street and curb dimensions,
however, were developed by City standards.
DISCUSSION
City Attorney Stephen Miller requested discussion on factors which he
felt should be considered such as the number of living units planned
which would determine the City's ability to furnish services. Services
February 12, 1979
to be considered are water, sewer capacity, road capacity. City
Planner Ed Wynes answered that the number of lots could be estimated
at 300 and that is a high estimate. This would involve around 700
prople which number is also a high estimate.
City Engineer Roy Erichsen - HGE, Inc. projected that when the sewer
treatment plant is completed it will handle the waste disposal for
16,000 people. The limitation is not the sewer system but is the
sewer line along Ranch Road and the trunk line that goes down
through Forest Hills. HGE Inc. made a very detailed analysis of
the whole area out to the end at the time Forest Hills was being
considered. They went on record as saying that Fern Acres should
be the end of development to the north. There should be nothing
beyond that. He further stated that in his opinion there would be
no problems with handling the sewerage for the proposed annexation ^
if the number of homes in the area (between Fern Acres and the i
hospital) is held to 100.
Mr. Erichsen said that he felt the City should develop a clear cut
policy regarding installation of water and sewer lines in the future.
Normally all developers are required to put in water lines and sewer
lines and streets up to a certain size and that usually is a 6" line.
Anything beyond would be for fire protection and should be the
responsibility of everyone in the City. He felt that the developers
as represented by Mr. Hinman and Mr. Thompson put the water line
in in good faith and that there should be some way to work it out
whereby the City could pick up the difference and pay for that
through the Systems Development charge. Many cities are using these
funds to pay for extra sizes of water lines, sewer lines, pump
stations etc.
City Attorney Stephen Miller - will there be a problem in the reservoir
system? City Manager Jack Greene stated that it is a known fact that
two more reservoirs will be needed in the not too distant future.
Councilman William Town - felt that basically the problem of services
had nothing to do with the annexation of the land as those problems
could be dealt with at the time plans for development came in
for consideration.
Motion was made by Frederickson, second by Townsend to table action
on the annexation until the next regular Council meeting to get more
evidence.
Councilman Goldberg stated that he opposed tabling as he felt the
evidence was all in.
Mr. Owens stated that he felt that plans have been developed for the
area and they should be presented before voting on the annexation.
Merv Cloe stated that he felt that the Holliday-Furlott request is
unique. Normally all developments are presented all laid out -
a quick deal. These developers have only asked that the land be
annexed and are willing to work with the community to develop as
needed. The information is all in, the developer is ready to start
paying his part of the taxes right now. The annexation should be
approved.
Bill Martin stated that the City can exercise controls over the
developments as they are presented.
Chuck Knowlton stated that the input is here. All we are asking
for is annexation.
Councilman Town stated that when we annex we assume we can provide
services. Can we guarantee sufficient traffic services and other
services? We don't want to cause anybody any problems regarding
access.
Motion failed to pass. Ayes 2 Nays 3
Motion was made by Frederickson, second by Goldberg to approve
n
February 12, 1979
annexation of land as requested by Holliday-Furlott.
Councilman Townsend stated that there will, of course, be an impact
on schools as Highland and Jewett schools are already overcrowded.
Mrs. Clifford Plov requested clarification as to what is planned for
the area beyond 20th and 22nd Streets. City Planner Edward Wynes
stated that this area is all zoned Rl. William Hardy stated that
the overall development will take from 7 to 10 years.
Motion passed to annex. Ayes 5 Nays 0
Public Hearing closed.
ORDINANCE #562 - HORNING BROS. SOLID WASTE MANAGEMENT FRANCHISE
Motion was made by Town, second by Townsend to adopt Ordinance
#562 as modified. Motion passed. Ayes 5 Nays 0
Five minute recess called.
Meeting reconvened at 9:25 P.M.
REPORT ON AUDIT
Gaylord Vaughn reported that the City audit for the fiscal year
1977-78 is completed and in the process of being printed. It will
be ready for distribution by next Thursday.
GOLDBERG MEMO REGARDING CABLE TV
Councilman Goldberg reviewed a memo which he had previously
mailed to Council members covering the following points of a study
he had made of Cable TV Corporation.
1. Rates
Monthly subscriber rates are the highest in nine communities
contacted (Florence, Coos Bay/North Bend, Eugene, Coquille,
Roseburg, Drain, Veneta, Gold Beach, and Brookings)
Installation fees are above average.
2. Franchise Fees
Difference of interpretation of the Franchise Ordinance.
According to Section VIII of Ordinance #552, the Cable
Company shall pay to the City of Reedsport a sum equal
to three percent of its said gross operating revenues
within Reedsport each calendar year. This has come to
mean to the company only the normal subscriber rates.
Believes that, according to FCC regulations, the franchise
fees should cover three percent of the company's gross
revenues from all cable services in the community.
3. Violations of Ordinance #552 in reports to the City and
the keeping of statistical records of location of services.
4. Audit
No external audit of Company
5. Reception
Poor quality of reception
6. Maintenance
Failure to properly maintain system
/
7. Equipment
Failure to possess certain routine equipment necessary
for supplying adequate service
8. Motels
Dissatisfaction with motel rates
9. Public Relations
Public dissatisfaction with company response to complaints and
problems
Motion was made by Goldberg, second by Frederickson to give 30 days
notice to Cable TV Corporation that a Public Hearing is being called
February 12, 197 9
to consider lowering the Cable TV rates back to the rate level before
the last raise went into effect.
Discussion.
Request was made that the Cable TV Franchise be reviewed by the
City Manager and City Attorney.
Gaylord Vaughn, accountant for Cable TV requested 60 days rather
than 3 0.
Councilman Goldberg stated that he would not change his motion.
Motion was made by Townsend to amend the motion to read 60 days.
Motion failed for lack of a second.
Motion as originally stated by Councilman Goldgerg passed.
Ayes 5 Nays 0 i
TOWING ORDINANCE '
City Manager Jack Greene explained that the towing ordinance had
been prepared at the request of the Police Department. Such an
ordinance would give them the means to inspect tow trucks to see
if they meet specifications. He explained that the ordinance as
prepared followed the Douglas County ordinance but had been changed
to fit the City. Mast Bros, objected that they had not had the
opportunity for input into the drawing up of the ordinance. After
discussion, the following motion was made;
Motion was made by Townsend, second by Frederickson to table
the towing ordinance. Motion passed. Ayes 5 Nays 0
Omission - see Addendum
CATHOLIC CHURCH ANNEXATION
City Attorney Stephen Miller stated that he could find no record
that notice of a public hearing had been properly published in the
paper at the time approval was given to this annexation. He requested
that this be done and that the Ordinance be tabled until March 12.
Motion was made by Townsend, second by Goldberg to table the ordinance
calling for annexation of the Catholic Church until March 12.
Motion passed. Ayes 5 Nays 0
ORDINANCE 522A - ADOPTION OF FIRE CODE
Fire Chief Zack Turner stated that this ordinance is needed to
bring the fire codes up to date and make it possible for him
to enforce fire safety regulations.
Motion was made by Town, second by Frederickson to adopt Ordinance
522A. Motion passed. Ayes 5 Nays 0
USE OF COMMUNITY BUILDING FOR DANCES
At the request of Councilman H. F. Bethel the following motion was
made:
Motion was made by Frederickson, second by Goldberg that all nonprofit
organizations of the City of Reedsport be allowed to use
the Community Building under the existing rules and regulations ;
without any charge. Also that teen age dances be allowed if spon
sored by non profit organizations, without payment of fees and
regulated by all existing rules and regulations. Forty dollars
already paid for use of the building to be refunded.
Discussion.
Motion passed. Ayes 5 NAYS 0
APPOINTMENT OF OLIN MARTIN TO BUDGET COMMITTEE
Mayor Nimmler appointed Olin Martin to the Budget Committee to
complete the unexpired term of Grace Cooper who resigned. Term
to expire 12/31/7 9.
TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS
A memo from William Hardy, Chairman of the Traffic Safety Committee,
made the following recommendations of the committee:
February 12, 197 9
1. That Ranch Road, between Forest Hills and Fern Acres
be recognized as low density residential, which would
designate no "on street" parking.
2. That a curb be extended on 14th Street from Highway 101
to the Golden Rule Store, allowing for two curb cuts.
3. That a center line stripe be painted the length of
Scott Street (from Bowman Road to Arthur Drive) to
keep traffic from crossing lanes on the curve.
4. That parking be eliminated along the guard rail
for 100 feet from 3rd Street east, along the south
side of Highway 38. This will necessitate a recommendation
to the Highway Department.
5. That a continuous left turn lane be installed on
Highway 101 one block on either side of 22nd Street
with the elimination of parking on both sides of
Highway 101 between 21st and 22nd and west of 22nd to
the Longwood Drive exit. This will necessitate a
recommendation to the Highway Department.
City Manager Jack Greene stated that No. 1, 2 and 3 will be taken
care of by the City later in the year when weather permits. A
letter will be written to the Highway Department on No. 4 and No. 5.
The problem of complaints regarding parking on the streets for long
periods was discussed. City Manager Jack Greene stated that if
"no parking" or restricted parking is to be enforced, the areas must
be posted. Problem areas were discussed but no action was taken.
APPOINTMENT TO LIBRARY BOARD
Motion was made by Town, second by Goldberg to appoint Pat Patterson
to the Library Board. Motion passed. Ayes 5 Nays 0
REPORT OF CITY ENGINEER
Roy Erichsen reported that the bid opening for the sewer rehabili
tation project will be held at 2:00 P.M. at City Hall on Tuesday,
February 20. Figures will be tabulated and presented to the Council
for awarding of the bid on February 26.
Mr. Erichsen reviewed a letter from Farmers Home Administration
giving a time schedule for the financing for the sewer project.
City Attorney Stephen Miller was asked if he had any problem with
this schedule. Mr. Miller stated that he did not see any problem
in meeting the schedule as outlined.
REPORT OF CITY MANAGER
City Manager Jack Greene stated that a part time dog catcher has
been hired.
The meeting scheduled with the County Commissioners for February 26
has been cancelled.
Bruce Latta reminded the Council that the City Attorney had been
instructed at the January meeting to draw up an ordinance allowing
the use of flashing lights on E.M.T. vehicles answering emergency
calls. City Attorney Stephen Miller stated that he had been waiting
until some legislation now pending regarding this matter is acted upon
Motion was made by Townsend, second by Town to call an executive
session pursuant to O.R.S. 192.660 (2) to discuss personnel matters.
Meeting adjourned.
ATTEST:
Albert B. immler, Mayor
^
Jaipfc J. (Jreene, City Manager Bernell McClay, Cityy Recorder
See Addendum on next page for Scott Annexation, Ordinance #563
482
February 12, 1979
ADDENDUM TO MINUTES - GERTRUDE SCOTT ANNEXATION - ORDINANCE 563
In typing the minutes of February 12, 1979 action on Ordinance 563
was omitted. The following action was taken after discussion of
the Towing Ordinance.
Motion was made by Town, second by Townsend to approve annexation
of properties in the Bowman Road Area known as the Scott Annexation
as described in the Ordinance 563. Motion passed. Ayes 5
Nays 0
ATTEST:
Bernell McClay, C^ty Recorder
BID OPENING - SEWER SYSTEM REHABILITATION AND TREATMENT PLANT
EXPANSION - February 20, 1979 at 2:00 P.M. at CITY HALL
Sealed bids were publicly opened at 2:00 P.M. on February 20, 1979
by representatives of HGE, Inc., Engineers and Planners.
Representatives of the bidding firms, City Manager Jack Greene and
other persons were present. Bid documents were taken to HGE, Inc.
for checking and tabulation. Recommendations will be made to the
City Council at a Special Meeting on Monday, February 26, 1979.
Bids submitted are on file at the office of the City Recorder.
It was noted that Richard L. Martin did not sign receipt of addendums
and bid documents were submitted torn from the book.
Bernell McClay, Cit|y Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
FEBRUARY 26, 1979 AT 8:00 P. M. AT CITY HALL
Present: Mayor Albert Nimmler
Councilmen Ben Henderson, President: Robert Townsend,
H. F. Bethel, William Town, David Goldberg, Charles
Freder ickson
City Manager Jack Greene
City Attorney Stephen Miller
PUBLIC HEARING ON USE OF REVENUE SHARING FUNDS BEFORE CITY MANAGER
City Manager Jack Greene declared the meeting open for input from
citizens on proposals for the use of Federal Revenue Sharing funds
for the coming year. Mr. Greene stated that the City would be
receiving around $88,000 this coming year from this program. Mr.
Greene invited citizens to present any suggestions they might have
in writing to him by the next day. There was no public input at the
meeting.
Meeting of the City Council was called to order by Mayor Nimmler.
AWARDING OF BIDS FOR SEWER REHABILITATION PROJECT
Gary Dyer of HGE, Inc., Engineers and Planners, reported on bids
opened at City Hall on February 20, 1979. Apparent low bidder on
the Wastewater Treatment Plant Expansion and the Pump Station
Modifications was Richard L. Martin, Inc. of Lake Oswego. He
submitted the following bid.
n
Albert B. N£mmler, Mayor
n
483
February 26, 1979
Schedule A - Wastewater Treatment Plant Expansion
Basic Bid 766,000.00
Alternate 1 - Gunite Aeration Basin 20,500.00
Alternate 2 - Pave Humus Ponds 5 5,600.00
TOTAL SCHEDULE A 842,100.00
Schedule B - Pump Station Modification
Total Bid 190,000.00
Frontier Construction and Willis Mechanical had sent letters of
protest to the bid of Richard L. Martin, contending that his bid
documents were not in compliance with E.P.A. regulations. Frontier
Construction made the next low bid on the treatment plant and Willis
Mechanical was the next low bidder on the pump stations.
Gary Dyer stated that the protests did not define specific reasons
and that it would be necessary to get follow up information on the
nature of the protests. City Attorney Stephen Miller stated that,
in his opinion, it would be to the best interest of the Council
to set up a special meeting to take evidence to determine if the
alleged defects in the documents should invalidate the bid. Mr.
Miller recommended that all involved parties be given immediate
notice of the special meeting. Mr. Martin and his attorney were
present. After discussion, the following motion was made:
Motion was made by Bethel, second by Goldberg to hold a special
Council meeting to conduct a hearing on the protests to the bid
of contractor Richard L. Martin. Hearing is to be on February 28,
1979 at 8:00 P. M. at City Hall. Motion passed. Ayes 7 Nays 0
Gary Dyer stated that the controversy over the bid of Richard
L. Martin did not affect the awarding of the bids for the Collection
System Rehabilitation and the Storm Drain and Sanitary Sewer
Construction and recommended that these projects be awarded to the
low bidders.
RESOLUTION 79-4 AWARDING OF BIDS ON COLLECTION SYSTEM REHABILITATION
AND STORM DRAIN AND SANITARY SEWER CONSTRUCTION
Resolution 79-4 awarded the following bids:
Schedule A - Collection System Rehabilitation
Gelco Grouting, Salem, Oregon $1,335,550.60
Schedule B - Storm Drain and Sanitary Sewer
Laskey-Clifton Corp., Reedsport 639,572.38
Motion was made by Town, second by Henderson that Resolution 79-4
be adopted. Motion passed. Ayes 7 Nays 0
HGE, Inc. was authorized to proceed with sending the necessary
information to E.P.A.
ACTION AUTHORIZING CITY ENGINEERS TO SOLICIT BIDS FOR SLUDGE TRUCKS
City Manager Jack Greene presented a request that the City authorize
the engineers to call for bids for purchase of a sludge truck. Truck
would be purchased with funds available from the sewer rehabilitation
project. If purchased at this time E.P.A. would pick up the cost of
approximately 20%. City Manager Jack Greene stated that this piece
of equipment is a much needed item for the Public Works crew. At
present, he stated, that they are working with equipment which is
outdated and dangerous. Such a piece of equipment would enable
the City to practice preventive maintenance on its lines as well as
handling the sludge problem at the plant. Superintendent Bert Bartow
stated that he had seen this truck in operation and that it operates
very efficiently and well. Engineer Gary Dyer stated that he is
familiar with this equipment, that most cities have something similar
and that he feels it would be a good investment. He also stated that
he believed it might be possible to get E.P.A. to contribute more
than 20%.
February 26, 1979
City Manager Jack Greene recommended that the engineers be allowed
to call for bids at this time. Then, when the bids come in, the
Council can determine at that time if they want to go ahead with
the purchase. After lengthy discussion the following motion was
made:
Motion was made by Townsend, second by Frederickson to authorize
the City engineer to call for bids on a sludge truck as described.
Motion passed. Ayes 7 Nays 0
GENERAL TELEPHONE PROJECT ON WINCHESTER AVENUE
A General Telephone proposal to install underground telephone
improvements along Winchester Avenue between 5th and 22nd Streets
was discussed. A letter from HGE, Inc. made the following statements:
1. There does not appear to be a conflict between GTE's
proposed improvements and the proposed sanitary sewer !
improvements contemplated. There could be an occasional
conflict between the conduits proposed by GTE and indi
vidual service laterals.
2. The construction installation at the flood protection
structure is to employ the same techniques as the sanitary
sewer and waterline crossing.
Council expressed no concerns about the project.
CUT OFF DATE FOR AGENDA
City Manager Jack Greene requested that the Council decide on a cut
off date for agendas. Discussion.
Motion was made by Goldberg, second by Town that the cut off date
for agendas be Tuesday noon, with information to be mailed out on
Wednesdays. Motion passed. Ayes 7 Nays 0
APPLICATION FOR FUNDS FOR LIBRARY
Marilyn Townsend, Community Development Director, stated that she
and the Library Board had completed an application for funds for
the building of a library from the C. Giles Hunt Charitable Trust.
She requested Council permission for Mayor Nimmler to sign the
application. Approval was given.
REQUEST FOR TRANSFER OF LIQUOR LICENSE - SILVER MOON TAVERN
A request for transfer of liquor license for the Silver Moon Tavern
for Dale Willson was discussed. Police Chief William Selby stated
that, after investigation, he felt that it was not in the best
interest of the City to approve the application.
City Attorney Stephen Miller requested that no action be taken
as this time but that it be set over for the agenda at the Special
Meeting of Wednesday, February 28, 1979.
Motion was made by Townsend, second by Town that the request for
transfer of liquor license for Silver Moon Tavern be put on the
agenda for the meeting of February 28. Motion passed. Ayes 7 NaysO) )
ORDINANCE 564 - AUTHORIZING SALE OF SEWER BONDS
City Attorney Stephen Miller stated that it is necessary to make
some changes in this ordinance and 'requested that it also be put
on the agenda for the Feruary 28 special meeting.
An executive meeting pursuant to O.R.S. 192.660 (2) was called to
discuss personnel matters.immediately following the council meeting.
Meeting adjourned.
ATTEST:
Alberts. ^immler , Mayor
Jaa//^^ J.. GGrrt^eeennee^c,, Ciitty MMaanager Bernell McClay, City Recorder
485
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON FEBRUARY 28, 1979 at 8:00 P.M. AT CITY HALL
Present: Mayor Albert B. Nimmler
Councilmen William Town, H. F. Bethel, Charles
Frederickson, Robert Townsend, David Goldberg
City Attorney Stephen Miller
City Manager Jack J. Greene
Absent: Ben Henderson
Meeting was called to order by Mayor Nimmler.
APPLICATION FOR TRANSFER OF LIQUOR LICENSE FOR SILVER MOON TAVERN
Transfer to Dale Willson of liquor license for Silver Moon
Tavern was discussed. Police Chief William Selby recommended
that liquor license not be approved as approval would not be to
the best interest of the City.
City Attorney Stephen Miller explained that information which
Chief Selby had was privileged, so could not be brought out at
a council meeting unless Mr. Willson was present and gave
permission. After discussion, the following motion was made:
Motion was made by Bethel, second by Goldberg that the request
for application for transfer of liquor license for Dale Willson
be carried over to the meeting of March 12, 1979 until Mr.
Willson could be present or have a representative present to
speak for him. Motion passed. Ayes 6 Nays 0
ORDINANCE 564 AUTHORIZING SALE OF SEWER BONDS
City Attorney Stephen H. Miller requested that this ordinance
be carried over to a special meeting before the budget Meeting
of March 5, to give him time to obtain further information which
he needs..
Motion was made by Bethel, seconded and passed that Ordinance
564 be put on the March 5 agenda. Ayes 6 Nays 0
PUBLIC HEARING ON PROTESTS TO BIDS FOR WASTEWATER TREATMENT
PLANT EXPANSION AND PUMP STATION MODIFICATION - PROJECT //2309EP77
EPA C-410556
The City Council held a hearing at which they accepted evidence
and arguments concerning alleged protests to the apparent low
bidders bid documents to-wit: Richard L. Martin, Inc. and
alleged protests by Richard L. Martin, Inc. against Frontier
Construction Co., Inc.'s bid documents together with Willis
Mechanical Contractor, Inc. 's alleged protest against Richard
L. Martin, Inc.'s bid documents.
The parties appearing were Richard L. Martin, Inc. through his
attorney, William E. Hewes, and Frontier Construction Co., Inc.
through their attorney. Jay Waldron. No other parties were
present or heard from. Audience comments were taken. Council
questions were asked and answered and the hearing was closed with
the exception of the following:
1. Written arguments or legal memorandum will be allowed
to be made by Frontier Construction Co., Inc. up and
through March 7, 197,9, with notice to all parties
concerned and answering arguments or memorandum by
Richard L. Martin, Inc. through March 14, 1979 with
notice to all parties concerned, together with any
rebuttal arguments in writing by 8:00 p.m. on March 19,
1979, and the City Council on March 19, 1979 at 8:00
o'clock p.m. at the City Hall, 451 Winchester Avenue,
Reedsport, Oregon, will make a determination and award
the bid based upon the evidence received from the two (2)
parties appearing at the first hearing and any arguments
received from them and from any of the other bidders which
desire to submit arguments even though they were not at
said hearing.
2. The Council has reserved the right to determine whether
or not the apparent protests are legally sufficient with
regard to timeliness and form and further have reserved
February 28, 1979
the right to reject any and all bids or to award bids
to any of the bidders involved pursuant to law.
Meeting adjourned.
ATTEST:
Albert B. ^JJ^mmler, Mayor
GmeneJCity Manager Bernell McClay, City Recorder n
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON MARCH 5, 1979 at 7:30 P.M. AT CITY HALL
Present: Mayor Albert Nimmler
Councilmen William Town, H. F. Bethel, Charles
Frederickson, David Goldberg, Robert Townsend
City Attorney Stephen Miller
City Manager Jack Greene
Absent: Ben Henderson
Meeting was called to order by Mayor Nimmler.
ORDINANCE 564 - AN ORDINANCE PROVIDING FOR THE ISSUANCE OF
NEGOTIABLE REVENUE BONDS OF THE CITY OF REEDSPORT, OREGON, IN
THE PRINCIPAL SUM OF $1,200,000 FOR THE PURPOSE OF PROVIDING
A PORTION OF THE COSTS OF CONSTRUCTING IMPROVEMENTS TO A
MUNICIPAL SEWER SYSTEM AND PROVIDING FOR THE COLLECTION,
HANDLING AND DISPOSITION OF REVENUES, AND AUTHORIZING AND
DIRECTING THE CITY RECORDER TO ADVERTISE FOR WRITTEN BIDS ON
THE SAID BONDS AND DECLARING AN EMERGENCY.
Motion was made by Bethel, second by Town to approve Ordinance
564. Motion passed. Ayes 5 Nays 0
City Attorney Stephen Miller requested that a new page 3
be inserted which would change the reading of the last paragraph
by adding "revenue" after "sewer" and changing July 1 to May 1.
Motion was made by Townsend, second by Goldberg to amend the
ordinance by inserting the new page 3 making the changes as
directed. Motion states that the Mayor had not yet signed the
ordinance prior to these changes being made.
Motion passed. Ayes 6 Nays 0 n
RIGHT OF WAY CERTIFICATE
City Attorney Stephen Miller presented Right of Way Certificate
as required by Farmer's Home Administration stating that the City
of Reedsport holds adequate rights of way to accommodate the sewer
rehabilitation project.
Motion was made by Townsend, second by Bethel to adopt the
Right of Way Certificate for the sewer rehabilitation project.
Motion passed. Ayes 6 Nays 0
LEGAL SERVICES AGREEMENT
City Attorney Stephen Miller presented the Legal Services Agreement
as required by Farmers Home Administration. After discussion,
motion was made by Townsend, second by Frederickson to adopt the
Legal Services Agreement as presented. Motion passed.
Ayes 6 Nays 0
Meeting adjourned.
487
March 5, 1979
ATTEST:
Albert B. Ximmler, Mayor
City Manager Bernell McClay, City Recorder
FIRST MEETING OF THE BUDGET COMMITTEE AT CITY HALL ON MARCH 5,
1979 at 8:00 P. M.
Present: Mayor Albert Nimmler
Councilmen William Town, H. F. Bethel, Charles
Frederickson, David Goldberg, Robert Townsend
Budget Committee members Carlin Williams, Lincoln
Swain, Don Dillon, Olin Martin, Martin Bozulich, Leo
Cary
Absent: Councilman Ben Henderson
Budget Committee member John Stephens
Meeting was called to order by Mayor Nimmler.
Carlin Williams was unanimously elected Chairman and Lincoln
Swain secretary.
City Manager Jack Greene explained that material included in the
budget was that submitted by the department heads without any
requests being omitted. He stated that a public hearing had been
held on Revenue Sharing funds but there had been no public input.
Mr./ri^SSSended that the funds be used in public safety as in
previous years. He recommended that the Budget Committee approve
the concept of a three year serial levy for a fire truck and also
look at the possibility of a serial levy to fund the Police
Department. The other choice would be to go outside the 6%
limitation. As the budget is presently figured it would require
$263,312 outside the 6% limitation to balance it. This would
require a tax of 6.25 compared to 4.44 of last year.
Discussion was held on the first eleven pages of the budget.
A second meeting will be held on March 20, 1979 at 7:30 P.M.
Meeting adjourned.
ATTEST:
Albert B.^^immler, Mayor
ity Manager Beerrnneellll MccCllaayy,, CCiittyy^Recorder
REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON MONDAY, MARCH 12, 1979 at 8:00 P. M. AT CITY HALL
Present: Mayor Albert Nimmler
Councilmen Ben Henderson, President; David Goldberg,
Robert Townsend, Charles Frederickson, William Town
City Attorney Stephen Miller
City Manager Jack Greene
Absent: H. F. Bethel
Meeting was called to order by Mayor Nimmler.
Minutes of the regular meeting of February 12, the special meetings
of February, 26, 28 and the special meeting of March 5 were approved.
CONTRACT AGREEMENT BETWEEN COMMUNITY DEVELOPMENT AND SOUTHWEST
OREGON COMMUNITY ACTION
Marilyn Townsend, Community Development Director, explained
details of an ongoing contract which this year budgets $8,000
of 4th Year Entitlement Funds for rehabilitation of elderly and
low income homes in the community. Community Development furnishes
the funds and the labor is furnished by Southwest Oregon Community
Action. At present Marilyn stated that she has fourteen applications
for use of these funds. Councilman Town inquired as to whether these
funds can be used to help low income and elderly people locate water
shut off valves and protect their pipes against freezing weather.
Ms. Townsend stated that such work could be done if the people qualify
for the program. After discussion, the following motion was made:
Motion was made by Henderson, second by Frederickson to approve
the contract between Community Development and Southwest Oregon
Community Action for housing rehabilitation as outlined in the
contract. Motion passed. Ayes 6 Nays 0
DATES FOR PUBLIC HEARINGS ON COMMUNITY DEVELOPMENT FUNDS
Marilyn Townsend requested that the Council set dates for holding
public hearings on the Fifth Year Entitlement Funds as required
by the Housing and Urban Development. She stated that the application
must be in by April 17, and these hearings must be held prior to
that time. She stated that she is also preparing an amendatory
application on $270,000 of unexpended funds from the last three years
Entitlement Funds as requested by HUD. These funds must also be
included in the public hearings. Suggested dates for the hearings
were March 19 at 7:30 P.M. and March 26 at 7:30 P.M.
Motion was made by Town, second by Henderson to hold public hearings
on Community Development funds as requested on March 19 at 7:30 P.M.
and March 26 at 7:30 P.M. Motion passed. Ayes 6 Nays 0
DATE FOR APPEAL OF PLANNING COMMISSION DECISION AGAINST REZONING
IN AREA OF 9th AND GREENWOOD
Planning Commission Chairman, Thomas Hedgepeth, stated that the
Planning Commission had found no public demand for a zone change
in this area. The City Council must hold a public hearing on the
appeal being made by Gardiner Local 101. City Planner Ed Wynes
stated that the union had requested a hold on any action for from
60 to 90 days. After discussion the following motion was made:
Motion was made by Townsend, second by Goldberg to set a public
hearing tentatively for September 17, 1979 on the appeal of the
Planning Commission denial of a zone change for property in the
vicinity of 9th and Greenwood being made by Gardiner Local 101.
Motion passed. Ayes 6 Nays 0
REQUEST FOR LIGHT BEHIND SAFEWAY
A petition signed by citizens living in the apartments in the
vicinity of 16th and Greenwood was presented. After discussion,
the following motion was made:
Motion was made by Town, second by Townsend to request that Central
Lincoln PUD install a light at 16th and Greenwood. Motion passed.
Ayes 6 Nays 0
489
March 12, 1979
PETITION REQUESTING NAME CHANGE FOR GREENBRIAR COURT
A petition was presented to the Council signed by residents of
Greenbriar Court in Forest Hills #2 requesting that the name of
this culdesac be changed to Country Club Court. Request was made
to avoid confusion when emergency vehicles answer calls to the area.
Councilman Goldberg declared a conflict of interest since he lives
on that street. City Manager Jack Greene recommended that the
change be made. Planning Commission approval had been given to
making the change.
Motion was made by Henderson to approve the name change.
City Attorney Stephen Miller requested that a public hearing
be called on the matter and that city staff proceed with the legal
^ work of calling for such a hearing.
Councilman Henderson withdrew his motion.
Motion was made by Town, second by Frederickson to set April 9,
at 8:00 P.M. at the date for a public hearing on the requested
street name change and that city personnel proceed with legal
work necessary.
Discussion. Fire Chief Zack Turner stated that they have no problems
with any other street names.
Motion passed. Ayes 6 Nays 0
MAST BROTHERS REQUEST TO LEASE CITY PROPERTY
A request from Mast Bros, to lease City owned property known as
the old city dog pound was discussed. Property is located mile
east of Reedsport off Highway 38.
City Manager Jack Greene reported that Mast Bros, wish to use
this property as a place to store impounded cars. Mr. Greene
stated that it is a well screened area with no housing near. Lease
terms would have to be worked out. Mast Bros, would operate the
area and the City would enforce the terms of the lease. Cars would
be stored here only on a temporary basis. At present there is no
place in the area to store impounded cars except on the street.
Mr. Greene stated that such a use of that area would require a zone
change by the County as it is presently zoned Forest Recreation.
This is quite a process to go through and he felt that the first
step should be approval of the Council.
After discussion. Mayor Nimmler appointed Councilmen Frederickson,
Town and Townsend to look into the matter and report back to the
City Manager with a recommendation.
DAN CAMPBELL REQUEST TO WIDEN STREET
A request was submitted to the City by Dan Campbell for permission
to widen the street on the end of Schofield Drive to 30 ft. He
stated that the job will be let to a local contractor and will conform
to the conditions of the existing street with no curbs or gutters.
Mr. Campbell stated that the reason for this project is to develop
the Smiley Tract at the end of the street.
Charles and Florence Diehl protested allowing the request on the
grounds that it would benefit only the owners of the land at the
end of the street. They also protested that old and valuable trees
and shrubs would be destroyed in the process and this would be a
great loss to the City of Reedsport. Ralph and Edith Stuller supported
their arguments.
Upon questioning, Mr. Campbell stated that he would pay for the
cost of the project, that all work would be done by a local contractor
according to City specifications. He stated that he had the property
at the end of the street for sale and already had lost one sale
because of the lack of good access.
Mayor Nimmler asked if this request had been to the Planning
Commission. City Manager Jack Greene stated that it is not necessary
for it to go to them as this is a dedicated right of way.
March 12, 1979
Kenny Kent, also living in the area, stated that he hated to see
the old trees go and that he did not see that it was necessary to
widen the street to 30 ft., that 22 ft. would be wide enough.
He also felt that the sewer line work should be done first, and
that it would be better to find another access to the property.
Mr. Campbell stated that he would be willing to make it conform
to the rest of the street but the street as it now exists is not
in the dedicated right of way. He further stated that he had no
intention of cutting down the trees.
City Engineer Steve Cox stated that he felt the City should insist
that the street be 24 ft. in width to accommodate two way traffic.
After lengthy discussion on street widths. City Manager Jack
Greene recommended that the City engineers stake out the center
line of that street. 1
Motion was made by Town, second by Goldberg to instruct the City i
Manager to stake out the center line of the street in question
and come back with a recommendation to the Council.
Motion passed. Ayes 6 Nays 0
REQUEST FOR TRANSFER OF LIQUOR LICENSE TO DALE WILLSON
City Attorney Stephen Miller requested that, since a discussion
of this matter would involve the revealing of records that need
not be made public, an executive session should be called immediately
following the council meeting. Councilman Goldberg recommended that
this be done.
PAT ROELLE REQUEST FOR SEWER AND WATER SERVICE TO PROPERTY ADJACENT
TO FERN ACRES
After discussion of the sewer and water problems in supplying this
area, it was decided that no action should be taken until Roy
Erichsen, who is familiar with the problems of the area, can be
present and make a recommendation.
City Planner, Ed Wynes, said that the Planning Commission will
review this matter considering the Holliday and Furlott Development
as well as the Roelle development. Recommendation of the City
engineer will be considered at that time.
Motion was made by Goldberg, second by Townsend to table until
engineers and the Planning Commission can come up with a recommendation.
Motion passed. Ayes 6 Nays 0
REPORT OF CITY ENGINEER
Steve Cox reported that they have not received word from the
Environmental Protection Agency on the Laskey-Clifton and Gelco
bid awards. The contract on the treatment plant and pump stations
is still pending.
REPORT OF PLANNING COMMISSION CHAIRMAN
Thomas Hedgepeth, Planning Commission Chairman, requested that
the City Council do some immediate planning to either replace
the inadequate sewer trunk line in the Forest Hills area or to
work out another way of serving areas which need to be developed
in the near future.
REPORT OF CITY ATTORNEY
City Attorney Stephen Miller requested that Ordinance 565 be
placed on the agenda as it is imperative that he have action on
it immediately.
Motion was made by Henderson, second by Town to place Ordinance 565
on the agenda. Motion passed. Ayes 6 Nays 0
ORDINANCE 565 - AN ORDINANCE SETTING THE DATE FOR THE SALE OF
SEWER BONDS IN THE PRINCIPAL SUM OF $1,200,000.00 AS PROVIDED FOR
IN ORDINANCE NO. 564 AND DECLARING AN EMERGENCY
Motion was made by Goldberg, second by Town to pass Ordinance 565
setting April 4, 1979 at 4:00 P.M. as the bid opening for the sale
of sewer bonds and April 4, 1979 at 7:00 P.M. as the time for the
award of the bid on these bonds. Motion passed. Ayes 6 Nays 0
P
March 12, 1979
City Attorney Stephen Miller requested action by the Council to
approve the time schedule and terms of the agreement with Farmers
Home Administration.
Motion was made by Town, second by Frederickson approving the
time schedule and terms of the agreement with Farmers Home Adminis
tration and stating that an ordinance will be passed to make this
bond file complete. Motion passed. Ayes 6 Nays 0
REPORT OF CITY MANAGER
Permission was given for City Manager Jack Greene to advertise
and sell two old city cars.
REPORT OF MAYOR
Mayor Nimmler reported on a letter from Congressman Weaver requesting
support for a bill to rename Pacific Hake, fish to Pacific Whiting.
After discussion, the City Manager was instructed to write a letter
in support of the bill.
Meeting recessed.
Executive Session was called pursuant to O.R.S. 192.660 (2b)
Mr. Dale Willson waived his right to have any privileged infor
mation witheld from the Council.
Council meeting reconvened.
Motion was made by Frederickson, second by Henderson to approve
transfer of liquor license for Silver Moon Tavern to Dale H.
Willson. Motion passed. Ayes 6 Nays 0
Meeting adjourned.
ATTEST:
Albert B. ^mmler, Mayor
e. City Manager Bernell McC:l laaVy,_ Crnittyv^VRR ecorder
PUBLIC HEARING ON USE OF COMMUNITY DEVELOPMENT ENTITLEMENT
FUNDS HELD BEFORE THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
MARCH 19, 1979 at 8:00 P.M. at CITY HALL
Present: Mayor Albert Nimmler
Councilmen Ben Henderson, President; William Town,
H. F. Bethel, David Goldberg, Robert Townsend, Charles
Freder ickson
City Manager Jack Greene
Citizens present at the meeting were: Geri Manthe, 2820 Greenbriar;
Marilyn Christensen, 230 Westmont Drive; Carlin Williams,
866 Alderwood; Florence Diehl, 249 Schofield Drive; Charles V.
Diehl, 249 Schofield Drive; Thomas E. Hedgepeth, 3055 Greenbriar
Street; Janet Hedgepeth, 3055 Greenbriar; William E. Hewes, 947
Alderwood; Ed Wynes, 2852 Ridgeway Drive. Members of the press
present were David Sykes, Courier; Rosie Lillebo, KDUN Radio;
Jim Bottom, Register Guard.
Meeting was called to order by Mayor Albert Nimmler. Mayor
Nimmler called on Community Development Director, Marilyn Townsend,
to conduct the hearing.
Ms. Townsend explained that she is preparing the application for
the City of Reedsport's Fifth Year Community Development Entitlement
Funds in the amount of $55,000. Application must be in Portland
by April 17, and HUD requires that two public hearings be held
before that time to get citizen input on use of the funds. Also
to be considered at the public hearings is approximately $270,000
of unexpended funds from the City of Reedsport's last three years
of Entitlement Funds. Marilyn reviewed use of Entitlement Funds
within the City. First Year funds had been used for improvements
in the Bowman Road area and a portion of the next three year's
funds were allocated as the City's share of the engineering fees
for the sewer rehabilitation project being funded by E.P.A.
$7500 of the Fourth Year funds was used for housing rehabilitation
within the City. She is now submitting an Amendatory Application
to use the balance of these funds ($270,000).
Ms. Townsend distributed to all persons present a detailed list
of projects which qualify for these funds. She requested that
anyone having suggestions or requests submit them in writing
to either her or City Manager Jack Greene before the next public
hearing on March 26.
Councilman Henderson asked if funds could be used for a library.
Marilyn Townsend stated that it is now possible since regulations
have been changed. HUD requires that needs and benefits must
be documented. Use of the funds must benefit 51% or more of the
low and middle income families. Such a survey has been completed
in Reedsport.
Possibility of using funds for a Fire Department facility or a
Senior Citizen Center was discussed. Ms. Townsend stated that
a Fire Department facility would be allowable and a Senior
Citizen Center allowed only if the facility were for the use
of the general public as well.
Meeting continued until March 26, at 7:30 P.M.
ATTEST:
Albert B. Nimmler, Mayor 7^
Manager Bernell McClay7^ty Recorder
n
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT
ON march 19, 1979 at 8;00 P.M,AT CITY HALL
Present: Mayor Albert Nimmler
Councilmen Ben Henderson, President; William Town,
H. F. Bethel, David Goldberg, Robert Townsend, Charles
Frederickson.
City Attorney Stephen Miller
City Manager Jack Greene
City Engineers Gary Dyer and Ward Crane
Meeting was called to order by Mayor Nimmler at 8:00 P.M. and
turned over to City Attorney Stephen H. Miller.
City Attorney Stephen Miller asked that the record note that this
meeting is convened at 8:00 P. M. at City Hall on March 19, 1979
to take up where we left off in considering the protest by Frontier
Construction Inc. against the apparent low bid of Richard L. Martin
on the Wastewater Treatment Plant Expansion and Pump Station
Modifications. Testimony had been heard at the Special Council
meeting of February 28, 1979 and written documentation received
in the office of City Attorney Stephen Miller after that meeting.
Mr. Miller noted that the protest of Richard L. Martin against
Frontier Construction Inc. stating that they failed to list sub
contractors had been withdrawn. Attorney for Richard L. Martin,
William Hewes, and Attorney for Frontier Construction, Jay Waldron,
were present and stated that they had no further testimony to
offer.
City Attorney Stephen Miller gave his opinion that he considered
the bid of Richard L. Martin non-responsive. He advised that the
Federal law does prevail and cited cases to support this opinion.
He stated that he is satisfied that the protest of Frontier
Construction, Co. Inc. is timely and properly filed with all
requirements met. Complete Determination on file in City office.
It was determined that awarding the bid to the next lowest bidders
would cause an increase of $95,497 in total cost of the project.
This would mean an additional cost of $23,875 to the City, but
this still leaves the City well within the budget.
Concern was expressed that cost of rebidding and subsequent delay
in the project could be very costly. Gary Dyer of HGE stated
that he felt the fact that contractors now know the engineers'
estimates was not a great factor in bidding. Merv Cloe stated
that he felt little attention was paid to contractors' estimates.
He further stated that he felt there was no basis for throwing
out the bids and calling for new ones; that this was only wasting
time in getting the project under way.
Motion was made by Goldberg, second by Frederickson to approve
Resolution 79-5 awarding bids to the second*lowest responsible
responsive bidders as listed, contingent upon approval by E.P.A.
and F.H.A.
Wastewater Treatment Plant Expansion (Schedule A)
Frontier Construction Co., Inc. $893,000.00
Pump Station Modification (Schedule B)
Willis Mechanical Contractors, Inc. 234,597.00
Discussion. Motion passed. Ayes 5 Nays 2 (Bethel, Townsend)
Meeting adjourned.
ATTEST:
;k J. fe^r eenfe , City Manager Bernell McClay City Recorder
^Corrected at Council meeting of 4/9/79 to eliminate word "second"
Albert B. Ni;ifmler, Mayor
McClay,-/C
SECOND BUDGET MEETING OF THE CITY OF REEDSPORT BUDGET
COMMITTEE HELD AT CITY HALL ON MARCH 20, 1979 at 7:30 P.M.
Present: Mayor Albert B. Nimmler
Councilmen Ben Henderson, President; David Goldberg,
Charles Frederickson, William Town, Robert Townsend,
H. F. Bethel
Budget Committee members Carlin Williams, Chairman;
Olin Martin, Don Dillon, John Stephens,Martin Bozulich,
Leo Cary
Members of the Press; John Dean, The World; Rosie
Lillebo, KDUN Radio; Jim Bottom, Register Guard
Meeting was called to order by Chairman Carlin Williams.
Time was spent going over the Police Department Budget. Committee
recognized problems of the department in low pay for the officers,
lack of sufficient personnel, lack of equipment and poor office
facilities. Alternatives considered were going to a serial levy,
contracting with Douglas County or going outside the six per cent
limitation.
Relative merits of employing a part time custodian for the
Community Building or contracting with a janitorial service
were discussed. City Manager Jack Greene urged trying the
janitorial service for a while to see how it works out.
Planning Department budget was studied. Thomas Hedgepeth,
Chairman of the Planning Commission, urged that the City continue
to employ a City Planner. He cited the continuing need for
meeting LCDC requirements and the burden of work and responsibility
which the Planning Commission does not have the time or expertise
to handle. Amount of work continues to increase and alternative
would be to contract with C.O.G. or other agencies to meet require
ments .
After discussion of the need for a merit system. Finance Director
Steve Herman was directed to build this back into the budget.
City Manager Jack Greene was instructed to send letters to audit
firms requesting proposals.
Next meeting of the Budget Committee will be held on April 4, 1979
at 7:30 P.M.
Meeting adjourned.
ATTEST:
Albert B./Nimmler, Mayor
City Manager Bernell McClay, Ci^ Recorder
n
p
MINUTES OF THE SECOND PUBLIC HEARING ON USE OF COMMUNITY DEVELOPMENT
ENTITLEMENT FUNDS HELD AT CITY HALL ON MARCH 26, 1979 at 7:30 P.M.
Present; Mayor Albert B. Nimmler
Council Members Ben Henderson, President; David Goldberg,
William Town, Robert Townsend, Charles Frederickson
City Manager Jack Greene
Citizens Present: Annette Liess, 1966 Cedar Avenue; Carlin Williams,
866 Alderwood Drive; Florence Diehl, 249 Schofield Drive; Charles
Diehl, 249 Schofield Drive; Marilyn Christensen, 230 Westmont Drive;
Sue Kincaid, 3510 Ridgeway Drive; Judy Thompson, 3120 Ridgeway
Drive; Geri Manthe, 2620 Greenbriar Court; Pamela Wynes, 2852 Ridge
way Drive.
Continuation of the Public Hearing of March 19, 1979 was called to
order by Mayor Nimmler.
Marilyn Townsend, Community Development Director, stated that the
purpose of the advertised Public Hearing is to receive comments,
written and oral, from citizens of the City of Reedsport stating
their preferences and reasons for the use of Fifth Year Community
Development Entitlement Funds and amending the prior years' contract
with the Department of Housing and Urban Development to use the
carry-over funds already committed to the completed Sewer Rehabili
tation Project.
Thirteen letters received prior to the meeting were read. All
expressed the opinion that the Fifth Year Entitlement Application
and the Amended Contract for use of prior committed funds should
be dedicated to the building of a new city library. The City
Council directed City Manager Jack Greene in January of this year
to explore the possibility of the use of the Community Development
Funds to this use. Because a city library falls into a special
category under HUD regulations, a city-wide survey was conducted
during the first part of February to determine if the City of
Reedsport could qualify the use of these funds. This survey has been
completed, the statistics computed and it appears that use of these
funds in this manner can be justified. The program must still be
approved by HUD. The HUD Area Office in Portland required public
input and citizen participation. This hearing is to satisfy this
requirement.
Persons present were invited to make comments.
Geri Manthe, a member of the Library Board, asked what the next
step would be if use for a library is approved. Marilyn Townsend
stated that a citizen advisory committee would be formed to help
formulate plans along approved HUD guidelines.
Mrs. Charles Diehl requested extended hours for the library. After
discussion it was determined that this is up to the decision of
the County Commissioners since the library is run by the County with
the City supplying the building and maintenance.
Councilman Ben Henderson stated that he had established priorities
which in his opinion should be: 1. Library with service room for
senior citizens; 2. Fire Department building; 3. Streets and
maintenance.
Motion was made by Henderson, second by Goldberg that the City
proceed with making application to the Department of Housing and
Urban Development for use of Community Development Entitlement
Fifth Year Funds and the Amendatory Application for the building
of a city library.
Discussion. Motion passed. Ayes 6 Nays 0
Meeting adjourned.
ATTEST:
Albert B. /Nimmler, Mayor
/
City Manager Bernell McClay, City Record er
496
PUBLIC HEARING ON CABLE TV FRANCHISE (ORDINANCE 552) HELD ON
MARCH 26, 1979 at 8:00 P.M. AT CITY HALL
Present: Mayor Albert B. Nimmler
Council Members Ben Henderson, President; David Goldberg,
Robert Townsend, Charles Frederickson, William Town
City Manager Jack Greene
City Attorney Stephen Miller
Absent: H. F. Bethel
Stanley Esselstrom of Cable TV and his attorney Roger Todd were
pr esent.
Meeting was called to order by Mayor Nimmler who expressed hope
that the hearing could be conducted in such a manner that it would
be of mutual help to both the company and to the people of Reedsport.
Meeting was turned over to City Attorney Stephen Miller. j
Councilman Goldberg made a summation of his findings on the charges |
which he had presented to the Council at the Regular Council
meeting of February 12.
1. Rates - following discussions with Mr. Esselstrom and his
attorney, Mr. Todd, several arguments to justify higher
monthly rates were made clear. They stated that there is
no additional monthly charge for multiple outlets which
they stated is not the case in other municipalities.
Follow up confirmed this and charges that their rates
are unreasonably higher than other communities were withdrawn
2. Franchise fees - still feels that there is no place to get
reliable count on what the 3% is based on. Feels the 3%
should apply to the movie channel.
3. Ordinance Violations - difficult to determine. Still feels
a reliable standard of reporting should be worked out.
4. Audit - feels that a yearly outside audit should be
performed at the expense of Cable TV.
5. Reception - feels there are still legitimate concerns
regarding reception.
6. Maintenance - feels maintenance still not adequate.
7. Equipment - does not feel this is a big issue.
8. Motels - no input from motel owners - no comment.
9. Public Relations - this was the most frequently commented
upon item.
10. Late charge of $1.00 questionable legally.
Councilman Goldberg made the recommendation not to reduce their ['
rates, but to require them to submit to the City an annual audit
performed by an independent CPA at their expense. He further
suggested that the City Manager design a reporting form for the
Cable Company's use. Further proposed that the City require a
franchise fee on the HBO pay TV service. Lastly, suggest the Cable
Company be asked to devise a routine maintenance schedule to
prevent the effects of cable deterioration.
At the request of City Attorney Stephen Miller, Mr. Esselstrom
presented a detailed account of charges for the services provided
by Cable TV. Attorney for Cable TV, Roger Todd, discussed details
of franchise fees and stated that if the franchise is to be charged
on the movie channel, then customers will have to pay a higher rate
for the movies as there simply is not enough profit on this service
to allow for a franchise charge. He further stated that the company
would have no objections to an annual audit but would object to
having to pay for it. If the audit must be paid for by the company,
then higher rates will have to be charged. As to reception - there
is a limitation on the signal which can be obtained in the area - we
March 26, 1979
are getting about all we can hope to get. As for maintenance, the
company is responding to all calls which they get, but many calls
are the result of old worn out TV sets. The company can not check
deterioration except on a call basis. Mr. Todd would not comment
on the $1.00 late charge except to say that the company should be
allowed some method of collecting past due bills and this seems a
much less severe method than cutting off the service and charging
for having it turned on again.
To answer questions presented by Carlin Williams, City Attorney
Stephen Miller requested that Stan Esselstrom present a detailed,
technical explanation of how the local TV system is set up. Mr.Carl
Schmader, Director of the State Cable TV Association, supported
Mr. Esselstrom in his contention that all was being done that could
possibly be done to get good TV for the City. Only alternative would
be to go to microwave which is very costly.
A1 Dorsey, 320 Elm, supported the Cable TV company on the charges
of poor public relations by stating that his daughter works there
and he knows of the obscene way which customers often talk to Cable
TV personnel.
Mrs. Hobawitz who works for Cable TV called attention to the fact
that Cable TV has piped TV into Camp Easter Seal and Tri-River
Center for the senior citizens at no charge.
A motel owner from Winchester Bay again charged that the City Attorney
had done nothing about getting an amendment to the franchise ordinance
which would be beneficial to motel owners. City Attorney Stephen
Miller stated that anything which the City Council could pass could
only be enforced within the City of Reedsport. Owner of the Reedsport
Motel, Barbara Campbell, stated that she felt the motel rates were
not unfair.
Two letters were mailed to the Council supporting the cause of
Cable TV - one from Barbara Campbell and one from Bill and Dawn
Peseau.
John Tyson, 875 S. Hill Drive, stated that he had no complaint on
the rates but felt the reception could be better.
Sharon Anderson of 241 S. 20th reported that she felt she had been
rudely treated by Cable TV personnel.
Councilman Ben Henderson stated that he had been to many other
cities in much larger areas and had much poorer TV reception.
He further stated that he feels the rates are not out of line.
Councilman Townsend stated that he would support the idea of an
annual audit and better reporting on franchise fees. Councilman
Frederickson questioned Mr, Esselstrom as to the reason why some
whole areas have poor reception. Mr. Esselstrom stated that he
would be glad to have it checked out if he would give him a call.
I Mayor Nimmler thanked Councilman Goldberg for bringing the issue
out into the open and thanked the public for participating.
He recommended that Councilman Goldberg and the City Manager and
City Attorney get together and work out recommendations for a
report form.
Meeting adjourned.
ATTEST:
Albert B. immler. Mayor
Bernell McClay, Ciny Recorder
498
\
BID OPENING ON SALE OF SEWER REVENUE BONDS IN THE PRINCIPAL
SUM OF $1,200,000 AS PROVIDED FOR IN ORDINANCE NO. 564 HELD AT
4:00 P.M. ON APRIL 4, 1979 AT CITY HALL
Present: City Manager Jack Greene
City Attorney Stephen Miller
City Recorder Alice B. McClay
Councilman David Goldberg
Member of the press - David Sykes, Courier
No bids were received. Report will be made to the City Council
at the special Council meeting to be held at 7:00 P. M., April 4,
1979.
<3--^
Alice B. McClay, CJiif¥iy Recorder
SPECIAL MEETING OF THE COMMON COUNCIL OF THE CITY OF REEDSPORT ON
APRIL 4, 1979 at 7:30 P. M. AT CITY HALL
Present
Absent :
Mayor Albert Nimmler
Council members Ben Henderson, President; William Town,
H. F. Bethel, Robert Townsend
Charles Frederickson, David Goldberg
Meeting was called to order by Mayor Nimmler.
City Manager Jack Greene reported that no bids were received at
the 4:00 P.M. bid opening on the sale of sewer revenue bonds for
the sewer rehabilitation project as called for in Ordinance 564.
Mr. Greene stated that Farmers Home Administration had agreed to
buy the bonds at 5% interest. An ordinance will be prepared
putting this into effect. Ordinance will be presented at the
next regular Council meeting on April 9, 1979.
Motion was made by Town, second by Bethel to close the meeting.
Motion passed. Ayes 4 Nays 0
ATTEST:
Albert B. Nimmler, Mayor
City Hanager Alice B. McClay^Cit^ Recorder
THIRD MEETING OF THE BUDGET COMMITTEE OF THE CITY OF REEDSPORT
ON APRIL 4, 1979 at 7:30 P.M. AT CITY HALL
Present; Mayor Albert Nimmler
Councilmen Ben Henderson, President; William Town,
H. F. Bethel, Robert Townsend, William Frederickson;
David Goldberg
Budget Committee members Carlin Williams, Chairman;
Lincoln Swain, secretary; John Stephens,01in Martin,
Don Dillon, Martin Bozulich
Absent: Leo Cary
Meeting was called to order by Mayor Nimmler and turned over to
Chairman, Carlin Williams. City Finance Director, Steve Herman,
requested that any changes in the budget be requested in the form
_ of a motion.
' Motion was made by Dillon that a 4% cost of living increase for
1 all employees plus a 3% salary adjustment for all employees under
$9,000 salary be placed in the budget.
City Manager Jack Greene stated that other employees such as
the utility workers have been here much longer than the police
and he felt tha.t they should be paid the wages that they are
entitled to.
Second by Olin Martin. Discussion. City Finance Director, Steve
Herman, stated that this motion would not help any police officers
as they are all making over $9,000. City Manager Jack Greene
stated that the cost of living the past year has risen between
12 and 15%. After discussion the motion and second were withdrawn
Motion was made by Dillon, second by Martin that a 4% cost of
living be given to all city employees, plus an additional 34
salary adjustment for all employess under $11,600.
Councilman Goldberg stated that he does not agree with the amount
of the suggested raise - that it is an undignified cost of living
increase. Suggestion was made by Town that it might be better
to reduce the number of people employed. Carlin Williams read
a letter from Budget Committee member Leo Cary which is incor
porated into the minutes here.
"I am unable to attend the meeting of April 4, 1979 because of
time constraints resulting from tax season (I am working tonight).
I have reviewed the proposed budget as my time would allow and
offer the following recommendations for the committee to consider.
1. The staff members of the Police Department appear
to be under paid. It is my recommendation that funds
be budgeted to allow payment of competitive salaries.
2. The City Manager and City Finance Director position
could be merged to provide a salary savings to the
taxpayers. A City Manager with adequate financial
knowledge could well perform the functions of both
existing positions.
i ! 3. The city development director and city planner positions
could be merged to provide a salary savings to the
taxpayers. The existing structure appears to have
overlapping aspects.
Signed Leo J. Cary
Motion failed to pass. Ayes 6 Nays 7
Motion was made by Town, second by Goldberg to allow 74 cost
of living increase on the total payroll of all full time employees
and divide it equally to bring the lower salaries up. Motion
passed. Ayes 11 Nays 2 (Townsend, Dillon)
Suggestion of combining jobs as presented by Leo Cary was discussed
April 4, 1979
City Manager Jack Greene reminded Council that they were well
aware that he did not have a background in finance when they
hired him and that Mayor Nimmler was present at that time.
Method of proceeding with the budget were discussed. Chairman
Carlin Williams stated that the committee must decide if they
want the voting public to decide or if the committee should make
cuts now. 'Merits of putting part of Police Department budget
and Fire Department truck and equipment on serial levies were
discussed.
Motion was made by Nimmler to accept the police budget as presented
less one detective and cut materials and services in half.
Discussion. City Manager Jack Greene stated that it is impossible
to cut bonds and insurance, prisoner meals or gasoline, so it
would be impossible to cut materials and services in half.
Motion died for lack of a second.
Recess.
Meeting reconvened.
Councilman Townsend declared a
wife works for the City.
conflict of interest since his
City Manager Jack Greene stated that it would take approximately a
$360,000 three year serial levy (120,000 per year) to pay for the
amount above last year's police budget. If a serial levy should
fail they would have to live with the budget they have now plus
6%.
Don Dillon asked Police Chief Selby if he was willing to "go
out on a limb" in this way. Chief Selby stated that he had
confidence that the people of the City would pass such a serial
levy. John Stephen^stated that he did not believe that the entire
Budget Committee was in agreement on the police budget.
Motion was made by Dillon, second by Henderson to remove from the
Police Department budget the excess over last year's budget, plus
6% and place that amount on a three year serial levy. Specifically
to include all new positions, new capital outlay items and
materials necessary to operate the communications system.
Discussion. John Stephens^tated that he felt cuts should be made.
Councilman Bethel stated that he felt the people should saNy what
they are willing to pay for. Motion passed. Ayes 11 Nays 2
(Stevens , Nimmler)
Possibility of putting a fire truck and equipment on another
serial levy was discussed.
Motion was made by Bethel, second by Henderson to put a fire truck
(as recommended) and equipment on a separate serial levy and vote
on at the same time as the Police Department serial levy. Serial
levy to run three years for an amount of approximately $85,000.
Motion passed. Ayes 12 Nays 1 (Dillon)
City Manager Jack Greene suggested that time be given to get
correct figures together on the budget and set a date for another
meeting. Budget Committee discussed methods to use in proceeding
with the budget discussion and decided to go line item by line item.
Date of the next meeting was set as Thursday, April 12, 1979 at 7:30
P.M.
Meeting adjourned.
AlS'ert B. JJ^mmler , Mayor
^ TSreeifie, City Manager Bernell McClay, ^ty Recorder
n